2011 BizBash Florida Expo Exhibitor Kit

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The 2011 BizBash Florida Expo Exhibitor Kit

Transcript of 2011 BizBash Florida Expo Exhibitor Kit

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    Dear Exhibitor: Thank you for choosing to exhibit at the 2011 BizBash Florida Expo & Awards, Tuesday, April 12th, 2011 at the Ft. Lauderdale Convention Center in the Grand Floridian Ballroom. Please take a few minutes to read the kit and pay attention to those areas that relate to your concerns. This exhibitor manual will assist you in optimum planning for the BizBash Expo. The manual contains valuable information that allows for an easier move-in, and, more importantly, SAVE YOU MONEY, if you start planning now. Check back to the points you agreed to on your booth contract to assure you know what is needed. Please review carefully. If you are not handling all the arrangements, make sure this gets sent to the appropriate person in a timely manner to assure a smooth load in and show set up. Move-in for exhibitors begins on Monday, April 11, 2011at 8:00 AM and ends at 5:00 PM. The trade show floor will open for attendees at 11:00 AM on April 12 and the event ends at 5:00 PM. Breakdown prior to 5:00 PM is prohibited. Important items include the Ft. Lauderdale Convention Center rules & regulations, deadlines for advanced shipping and discounts, order forms, insurance requirements, show guide listing, and registration. If you have any questions, the answer should be in the manual. If you cannot find it, please call us. Please review the information about shipping and booth design. Please note that freight is NOT included in the cost of your booth and you will be charged by the pound at the dock. To avoid delays it is recommended to advance ship all materials to the EXPO advance-shipping warehouse. Advanced shipping assures having your freight in your booth before move-in starts and avoids show site surcharges. In the next few weeks you will be receiving a BizBash Planner Pass via email. The Planner Pass is designed for PLANNERS ONLY to market your booth at the show. We recommend giving the Planner Pass PDF or code to your key prospects so they can visit you at the show. They will have 50% off of the trade show floor. You will also receive a graphic file and we invite you to post this on your website to alert your site visitors to visit you at the Expo. Please visit http://www.bizbashfloridaexpo.com/ for show updates and additional information regarding the 2011 BizBash Florida Expo & Awards. The Ft. Lauderdale Convention Center will be providing security at all ports and entrances. Please have a government issued photo id with you at all times. See the security insert for full details. Please look at the next page for a checklist of tasks to remember in planning your participation at the BizBash Florida Expo & Awards. Your day of set up and day of show contact will be, Ann Keusch, Florida Publisher and Sheryl Olaskowitz, Director of Events and Trade Shows. We look forward to seeing you at the event! Regards, Missy Goldberg Sheryl Olaskowitz Ann Keusch Events Coordinator Director of Events and Trade Shows Florida Publisher BizBash Media BizBash Media BizBash Media 646-839-6829 646-839-6831 305-808-3531 [email protected] [email protected] [email protected]

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    TABLE OF CONTENTS Welcome BizBash Welcome Letter 1 Things to Know & Remember Planner Checklist 3

    Contact Information 4 Acknowledgement of Receipt of Exhibitor Manual 5

    Exhibiting Information Schedule / Shipping Address / Equipment and Services 6 Booth Amenities 7 Services & Vendors 8 Set Up & Dismantling Information Shipping Information 9 Freight Move-in & Move-out 10

    Set-Up & Dismantling 11 Travel Information Travel / Hotel Accommodations 12 Insurance Information Requirements for Certificate of Insurance 14 Informational Inserts & Forms

    Audio-Visual Order Form 16 E-Vents Lead Retrieval Form 17 Sample Food & Beverage Distribution Authorization Request Form 19 Telecommunication Services Order Form 20 Rental Furnishings 21 Electrical Form 23 Floral & Booth Decorations Order Form 24 Payment Policy Form 26 Third Party Payment Policy Form 28 Recap of Services Ordered 29 Booth Order Form 31 STS Accessory Order Form 33 Exhibit Shipping Information & Drayage Rate Schedule Form 34 UPS Insert 36 Area Work Rules Insert 38

    Vehicle Spotting Form 39 Labor Order Form 40 Non-Official Contractor Request Form 41 Cleaning Service 42 Hanging Signs or Banners Form 43

    Sign and Display Card Order Form 44 Convention Center Rules & Regulations 45 Electrical Labor Order Form 47

    Booth Services Menu 48

  • THINGS TO KNOW & REMEMBER PLANNER CHECKLIST

    ACTION ITEM DETAILS DATE DUE Show Guide Ads

    Exhibitors can purchase ads in the show guide. If you have not done so and are interested, please contact your account executive.

    March 18, 2011

    Show Guide Exhibitor Descriptions

    Please upload company contact information and 30-word description for the show guide at: http://www.bizbashfloridaexpo.com/ems.cfm The code needed to upload your company information will be sent to your email from E-vents Registration. Missing the deadline can result in a listing only.

    March 18, 2011

    Lead Retrieval

    Please submit the Lead Retrieval form by the listed date to collect leads during the Expo. Leads can be retrieved at: http://www.e-ventsreg.com/Leads. Contact E-Vents with questions at 201.722.9220.

    In advance or on-site

    Serving food/drink samples in your booth

    Exhibitors serving sample sized food and/or beverage must receive written authorization from the Catering Department at the Convention Center. Please contact Tom Magaddino at 954.765.5947 with questions.

    March 22, 2011

    Insurance

    You will need to contact your insurance carrier to list BizBash Media and the Ft. Lauderdale Convention Center as additionally insured on your current policy.

    March 28, 2011

    Booth Supplies

    Additional booth supplies ordered from EXPO need to be ordered by the due date listed to receive reduced advanced rates.

    March 28, 2011

    Advanced Shipping

    Advanced shipping is available up to 30 days prior to the show. All materials MUST arrive at the EXPO warehouse NO LATER than April 04, 2011.

    No later than April 04, 2011

    Register Staff for Booth Personnel Badges

    All booth staff must be registered for Booth Personnel Badges. E-Vents Registration will send an email with the URL link and code needed to register your staff. Exhibiting companies will receive 4 complimentary badges. Each additional badge is $25.

    April 08, 2011

    Direct Shipping

    All materials directly shipped to the Ft. Lauderdale Convention Center MUST arrive during Exhibitor move-in.

    April 11, 2011

    Travel Information

    Host Hotel: Renaissance Fort Lauderdale Cruise Port Hotel 1617 Southeast 17th Street, Ft Lauderdale (954)626-1700 Group Rates Corporate Code, bzbbzba

    Planner Pass BizBash will be emailing Planner Passes to you. These are invitations for 50% off for QUALIFIED EVENT PLANNERS, prior to the show only, you work with to help market your booth at the show. The planner passes DO NOT include a discount to the Conference Programs and planners

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    MUST use the code provided on the pass when registering online.

  • orward to seeing you

    BIZBASH TEAM If you have any questions or concerns, please do not hesitate to contact us. We look fat the show!

    Richard Aaron President [email protected] 646.839.6833 Sheryl Olaskowitz Director of Events and Trade Shows [email protected] 646.839.6831 Ann Keusch Florida Publisher/Booth Sales & Operations [email protected] 305.808.3531 Missy Goldberg Pre-Show Exhibitor Communications [email protected] 646.839.6829 SHOW VENDORS EXPO Convention Contractors, Inc. Erica Pinkusiewicz Exhibitor Sales & Service Department [email protected] 305.751.1234 Fort Lauderdale Convention Center Lynne Downs Operations Coordinator [email protected] 954.765.5970 E-Vents (Lead Generation) www.e-ventsreg.com/Leads 201.722.9220 AV Rental Depot (Plasmas, Computers) Joe Doyle Internet Marketing & Sales Manager [email protected] 561.443.4700 x374 Catering Office Tom Magaddino Director of Catering Sales [email protected] 5

    954.765.5946

  • ACKNOWLEDGMENT OF RECEIPT OF EXHIBITOR MANUAL

    2011 BizBash Florida Expo & Awards - The Ft. Lauderdale Convention Center April 12, 2011 I have read and been informed about the rules, regulations and policies of the 2011 BizBash Florida Expo & Awards, taking place at the Ft. Lauderdale Convention Center on April 12, 2011. I have received a copy of the exhibitor manual and agree to abide by the policy guidelines regarding labor, booth set up, food and beverage service and equipment as a condition of my exhibition at the Expo or have passed it along to a responsible agent. I agree to have my exhibit set by 5pm on April 11, 2011, and that my exhibit must remain intact until 5pm on April 12, 2011. I understand that if I have questions, at any time, regarding the Expo policies, I can speak to the Events Coordinator, Missy Goldberg at [email protected] or 646-839-6829. Please read the exhibitor manual carefully to ensure that you understand the rules, regulations and policies before signing this document. Please fax the signed document to 646-638-3601, Attention: Missy Exhibitor Signature: _______________________________________ Exhibitor Printed Name: ____________________________________ Exh