EXHIBITOR MANUAL

** Exhibitors are responsible for all cost associated with shipping, handling, installation/dismantling of booth labor, electrical drops, internet access, A/V and any other services.

EVENT

THE POWERLINK BUSINESS EXPO - PENSACOLA

DATE

TUESDAY, MAY 11, 2021 7:00 AM – 4:00 PM WEDNESDAY MAY 12, 2021 7:00 AM – 4:00 PM

VENUE

SANDERS BEACH-CORINNE JONES RESOURCE CENTER 913 S I St, Pensacola, FL 32502

EXHIBITOR BOOTH STAFF REGISTRATION

EXHIBITOR REGISTRATION Every staff member participating in the expo must register online using this link. You may register as many staff as needed.

BOOTH SET UP

Your booth includes: • Space • 1 Table & Chairs • 1 Identification sign

*Please refer to your contract for specific details of what is included in your contract with your booth. *

FLOOR PLAN

Please review the floor plan to see where your booth is located.

EXPO DETAILS AND INFORMATION

EXHIBITOR MANUAL

*All deadlines are by 12 PM CST unless otherwise stated*

DEADLINES

WHAT’S DUE

DETAILS

APRIL 30

MAGAZINE AD WORKSHOP CONTENT (if speaker only)

• Magazine Ads Artwork Due • Workshop Materials Due

APRIL 30

INTERNET/COMMERCIAL ORDERS

• Deadline to order Internet • Deadline to order Commercial placement

MAY 3

BOOTH FURNITURE LEAD SCANNER POWER DROPS

AV ADVANCE SHIPPING

Orders may be placed online:

Deadline for shipment to arrive for set up

MAY 8

REGISTER BOOTH STAFF

EXPO DETAILS AND INFORMATION

EXHIBITOR MANUAL

DEADLINES

SHOW DAY

DETAILS

TUESDAY

MAY 11, 2021

WHAT TO DO

• EXHIBITOR LOAD IN: 7:00 AM – 8:30 AM • EXPO HOURS 8:30 AM – 4:00PM • WORKSHOP MATERIALS DUE

WEDNESDAY MAY 12, 2021

WHAT TO DO

• EXPO HOURS: 7:00 AM – 4:00 PM • EXHIBITOR LOAD OUT 3:30 – 4:00PM

LOAD IN/LOAD OUT SCHEDULE

EXHIBITOR MANUAL

Be considerate of your neighboring booths. Please note that the use of loud music or amplification is prohibited. Please be respectful of your neighbors and not be disruptive. Security will be patrolling the aisles to enforce this. Attendee No Solicitation Policy It is our hope that you have a fantastic Expo! However, attendees are not allowed to come in and talk to vendors about any events they may be hosting. We try very hard to prevent attendees from soliciting our Exhibitors. There are signs posted throughout the Exhibitor Hall & we have staff patrolling the aisles making sure attendees adhere to this policy. If you do have a problem with an attendee, please let our staff know or take a note of the attendee’s name so we can explain to them our strict No Solicitation Policy. If an attendee fails to follow this policy, we kindly ask them to leave. Thanks for your help with this! PowerLink Business Expo is a CLOSED LABOR Show For your security & safety, no outside labor companies are permitted to set-up or dismantle your booth. All labor must be ordered through The PowerLink Expo Inc directly. Labor is defined as the assistance of setting up and/or dismantle of your booth. Exhibitors are permitted to have a supervisor to oversee labor. Please arrive on time to set-up your Booth The PowerLink Expo opens promptly at 7:00 AM. If you do not have your booth set up by 6:30 AM on show day, we reserve the right to reassign and move you to a different booth location. Thank you for your cooperation. Please do not pack up your Booth until 3:30 PM on Show Days Please do not disassemble, pack up or remove your exhibit materials until 3:30 PM on Show Day. Because of fire code regulations, NO early breakdown is allowed. Please note: Empties stored during the show, will be returned to your booth after 4:00 PM.

SHOW GUIDELINES & POLICIES

EXHIBITOR MANUAL

ADDRESS SANDERS BEACH COMMUNITY CENTER 913 S I St, Pensacola, FL 32502 PARKING DETAILS Vendors will have spaces available for them to park in the FRONT of the center available to them on the days of the event. You will be limited to ONLY two spots. Additional parking is available along the side streets. However, please DO NOT BLOCK ANY PARKING LETS OR SPACES.

PARKING INFORMATION

EXHIBITOR MANUAL

CATERING CONTACT: The Taste of Gulf Coast Exhibitors will be the only exhibitors allowed to participate in offering samples and selling of their food at the event. If you have NOT registered for the Taste of the Gulf Coast Vending Spot you will not be able to offer samples of food at your booth. If you would like to become a Taste of the Gulf Coast Exhibitor, please click here.

FOOD SAMPLING: NO other Exhibitors may bring in any food or beverage into the hall. The only exception is if an exhibitor manufactures, distributes, produces or sells food and beverage in their normal day to day operations. If and only if the exhibitor produces these items in their daily operations, they may sample food and beverage. Taste of the Gulf Coast Exhibitors are responsible for samples provided and will need liability insurance for the event. Restrictions apply. CLEAN SPACES & KITCHEN Each food vendor will have space in the kitchen and on the trade show floor to help in preparation of their food. The stove is OFF LIMITS! We tried to make sure that you were stationed near outlets on the floor, however the kitchen has microwaves you are able to use to help with heating of food.

It is important that each food vendor remembers that the space provided is a professional space. If there are any spills or dropping of food in the kitchen or in the hall near your station, you will be responsible for it. Please make sure that your areas in the kitchen as well as on the tradeshow floor is as the way you received it (CLEAN). Any spaces that are not cleaned after the show will receive a $30 clean up fee for each day your area is not cleaned that will be charged to their credit card form that will be taken on the day of the event. This will ensure our cleaning committee is compensated for having to do extra work.

TASTE OF THE GULF COAST

EXHIBITOR MANUAL

For your convenience, you may order the following items in our Online Store:

• Electrical Drops • Furniture (tables, chairs, couches, cocktail tables) • Lead Scanners

To place an order, visit our online store: http://thepowerlinkexpo.com

Please note the ADVANCED DISCOUNT DEADLINE & REGULAR DEADLINES listed at the beginning of this Manual.

On-Site last minute requests will be available on a first-come, first-served basis and late fees will apply.

ELECTRICAL DROPS & FURNITURE

EXHIBITOR MANUAL

Wifi and Internet can be used at the center for free.

Instructions on how to login will be given at the event.

WIFI / HARD LINE INTERNET DROP

EXHIBITOR MANUAL

We are pleased to offer the following Audio/Visual devices to Rent:

• Microphones & Audio Equipment

If you would like to rent AV, please visit: http://thepowerlinkexpo.com

AV Rentals are NOT available to rent onsite. Your rentals will be in your booth upon arrival.

AV Labor Set-Up/Dismantle Should you need support labor to assist you with setting up and/or dismantle of your AV Rentals and/or Booth, exhibitors are required to use Small Business Expo's approved labor. If you would like to order labor, please visit our Exhibitor Store via the following link: http://thepowerlinkexpo.com We will contact you to schedule the labor at your convenience. Set-up is during standard straight time. Dismantle is during load out, which is considered over time rates.

AUDIO/VISUAL RENTALS

EXHIBITOR MANUAL

Our incredible Lead Scanner App lets you scan and store Attendee, Exhibitor & Sponsor contact information instantly! As you network with other attendees, you simply aim your smartphone device at the QR Code on their Name Badge. This Quick Scan will capture all of that individual’s contact information including Name, Company, Job Title, Email, Phone & Zip Code for you to follow up with after the Expo. Now you don’t have to worry about carrying (or losing) and keeping track of business cards – everything is stored in one convenient digital location. At the end of the show, you can export all of the information as a CSV file and then upload it to your address book and/or email marketing database.

If you would like to purchase a Lead Scanner App, please visit our Exhibitor Store via the following link: http://thepowerlinkexpo.com

Download the Lead Scanner App for Apple will be emailed. Download the Lead Scanner App for Android will be emailed.

We will upload all user emails into the system about a week prior to the show.

Be on the lookout for an email before the event. There you will be asked to create an account. Each company receives one set of log in credentials. You can have your entire team log in under the same email. Notes can be placed in each entry after each scan. At the end of the show, hit export, and all leads will go to the email. That spreadsheet can be shared with your entire team. NOTE - this is NOT the full registrant list.

LEAD SCANNER APP

EXHIBITOR MANUAL

Exhibitors MUST be packed up and booths vacated by 4:30 PM. Packages cannot be left at the Venue for next day pick up. If outbound packages are not picked up by your shipping carrier by 4:30 PM, packages will be considered trash. Any non-labeled items left on the show floor, will be considered trash and thrown out immediately after 4:00 PM. The PowerLink Expo is not responsible for any items left on the show floor.

COMMON CARRIERS (UPS/FEDEX/DHL etc.) It is the exhibitor’s responsibility to drop off their packages to the facility of their choice. Exhibitors may NOT borrow equipment to transport items. The closest Fedex location is located at.

Packages may not be left at the venue for the next day.

COMMERCIAL DRIVER PICK-UP All drivers must check in with the Registration Desk. Packages will not be released to the drivers unless a completed Bill of Lading/Material Handling Agreement has been received from the Exhibitor. If exhibitor paid for inbound material handling, the outbound material handling is included as round-trip. If exhibitor did not pay for inbound material handling, they must pay full rate of $245.00 per 100 lbs. (100 lbs. min.). Small box fee is the following: $35 for the first box, $10 for each additional. This applies to a maximum weight of 20 lbs per box. Be sure to submit cc form directly to info@thepowerlinkexpo.com.

Packages cannot be left at the venue for the next day.

OUTGOING SHIPMENTS AFTER THE EXPO

EXHIBITOR MANUAL

Company Name & Booth #

Furniture

Expiration Date & Sec Code

Cardholder Name

Billing Address (including billing zip)

Email & Phone #

Description of Charge

Amount

+ 5% Processing Fee

Approved Grand Total

Cardholder Signature

EXTRAS ORDER FORM

EXHIBITOR MANUAL

Company Name & Booth #

Credit Card Number

Expiration Date & Sec Code

Cardholder Name

Billing Address (including billing zip)

Email & Phone #

Description of Charge

Amount

+ 5% Processing Fee

Approved Grand Total

Cardholder Signature

• All orders must be paid in full before any services rendered. • Items ordered delivered to booth, then canceled, will NOT be refunded. • By submitting this credit card authorization, you knowingly authorize Small Business Expo/The Show Producers to

charge your credit card for any services rendered under the terms and conditions stated in the exhibitor kit and Exhibitor Terms & Conditions in your Exhibitor Contract.

• Exhibitor is responsible for cost of repair or replacement if equipment is lost, damaged or stolen while rented.

• By signing above, Cardholder acknowledges and agrees to the PowerLink Business Expo Terms & Conditions found online at https://thepowerlinkexpo.com/tple/wp-content/uploads/2021/02/This-Exhibitor-Terms.pdf. Cardholder agrees to pay the charge listed above and acknowledges that there are NO REFUNDS, NO CHARGEBACKS and NO CANCELLATIONS.

Visa Mastercard AMEX Discover

CREDIT CARD AUTHORIZATION FORM