Control Copy + Print+ Fax + FTP + E-mail

Business Challenge:

• Monitor and manage Multifunctional workflows (Copy, Print, FTP, Fax, Email).

• Configure cost centers and determine quotas and user privileges.

• Manage the operational costs in a simple, efficient and safe way.

Lexmark’s Solution:

ViewTrac / ViewPrint is a document accounting solution for tracking copy, print, email, fax and FTP assigning

user profiles and quota restrictions to make better use of the Lexmark Multifunction workflow.

Overview

How it works:

To do Copy, Fax, Email, FTP each user must register, either with proximity card, PIN or password (domain or

assigned password) so can have access to the basic choices of the MFP. For prints, the MFP receives each job

and temporarily stores the print job data.

The MFP connects to the service using a TCP / IP port. The service receives and decrypts the data packet sent

with a summary of the transaction and updates the SQL database, which the administrator can access

through the ViewTrac Manager.

Through embedded solutions,

transactions are recorded in the

multifunctional allowing the use

of resources according to the

privileges of each user.

The management module configures

the groups and registered users.

Access to historical records and

generates reports that give the

administrator an overview of the

system.

The service connects to the

MFP and receives a summary of

transactions updating the SQL

Server Database.

The solution architecture divides the workload on the Multifunctional (embedded solutions) and Server

(Service, Data Base and Administrator).