Tulane University - Office of Environmental Health & Safety (OEHS)

DEPARTMENTAL SAFETY REPRESENTATIVE (DSR)

EXPECTATIONS

Information For Tulane Employees on the Departmental Safety

Representative Program

January 2012

Tulane University - Office of Environmental Health & Safety (OEHS)

DSR EXPECTATIONS

• Objectives– Know categories of DSRs– Know responsibilities to include annual and /or

quarterly expectations as per category – Know how to coordinate safety training to staff– Know how to document training and other

responsibilities– Know how to access the OEHS website

PROGRAM DEVELOPMENT• Tulane University has adopted the EHS Compliance

Management System which includes the following:

– EHS Policy Committee

– EHS Operations Committee

– Office of Environmental Health & Safety (OEHS)

– Committees (such as Radiation Safety, Institutional Biosafety, Emergency Operations, Control of Occupational Exposure)

– DSRs

• Each “unit” head (such as department, section, etc.) is asked to appoint at least one DSR. DSR acts as liaison between OEHS & unit.

Tulane University - Office of Environmental Health & Safety (OEHS)

PROGRAM DEVELOPMENT

• Multiple DSRs should be considered per unit based upon

– Categories

• If a department has both offices and laboratories.

– Campus

– Work areas

• If a department has work areas at multiple campuses or locations, then several DSRs should be selected.

• Decision is at the discretion of the supervisor or department head.

Tulane University - Office of Environmental Health & Safety (OEHS)

Tulane University - Office of Environmental Health & Safety (OEHS)

CATEGORIES OF DSRs

• LABS• FACILITIES• OFFICES

Categories are based upon hazardous material usage and operations.

Tulane University - Office of Environmental Health & Safety (OEHS)

DSR EXPECTATIONS

QUARTERLY• Attend scheduled meetings with OEHS on

selected safety topics• Have unit personnel review quarterly safety

topics, as required (either by in-service training session, handouts, meetings with unit personnel, online, etc.)

• Send documentation to OEHS that topic was reviewed either by quizzes, training record forms, or completion of online training modules.

Tulane University - Office of Environmental Health & Safety (OEHS)

DSR EXPECTATIONS

QUARTERLY• Coordinate quarterly inspections for your unit

– As required by the Louisiana State Worker’s Compensation law

– Supervisors are ultimately responsible for inspections.– It is recommended that the appropriate health & safety

inspection forms be used.– For copies of the available inspection forms, go to:

http://tulane.edu/oehs/training/dsrs.cfm – You may also create your own form noting hazards in your

area & how/when items will be corrected.

DSR EXPECTATIONS

– Send completed forms to L. Mayer – OEHS via campus mail (TW16), fax (504-988-1693), email (lmayer@tulane.edu), hand deliver to one of the OEHS offices, or bring to DSR meetings.

– Receipt of the reports is entered into the DSR database.

– A copy of each report is then given to the appropriate OEHS staff member responsible for the area for their review and file.

– Keep a copy for your files.

Tulane University - Office of Environmental Health & Safety (OEHS)

Tulane University - Office of Environmental Health & Safety (OEHS)

DSR EXPECTATIONS

• Address unsafe conditions or practices within your unit

• Report your concern or action to your supervisor, as needed.

• Contact OEHS – 988-5486 (TUHSC), 865-5307 (Uptown), or extension 6653 (TNPRC) with questions or concerns involving unsafe conditions or practices.

DSR EXPECTATIONS

• If there are identified concerns, OEHS will respond by – Contacting the appropriate departmental head

or supervisor– Surveying the work area– Taking pictures, as needed– Initiating and distributing a written report– Requesting follow up

Tulane University - Office of Environmental Health & Safety (OEHS)

DSR EXPECTATIONS

• Act as a liaison between unit and OEHS– OEHS staff will contact the DSR for

• Complaints

• Addressing issues or concerns

• When surveying or inspecting a work area

• Questions or information involving health and safety in your work area

Tulane University - Office of Environmental Health & Safety (OEHS)

DSR EXPECTATIONS

• Emergency Response– Emergencies and Drills

• Assist with evacuation of your work area

• Account for evacuation of personnel in assembly area

Tulane University - Office of Environmental Health & Safety (OEHS)

Tulane University - Office of Environmental Health & Safety (OEHS)

DSR EXPECTATIONS(LABS & FACILITIES)

Annually• Ensure access to Material Safety Data Sheets

(MSDSs) – Obtain MSDSs from the OEHS website or contact OEHS

• As applicable, ensure unit submits to OEHS copies of completed safety paperwork:– For OEHS lab safety paperwork, go to:

http://tulane.edu/oehs/safety/labsafetypaperforms.cfm

Tulane University - Office of Environmental Health & Safety (OEHS)

DSR EXPECTATIONS(LABS & FACILITIES)

Paperwork to be submitted annually to OEHS: (http://tulane.edu/oehs/upload/PPMFullWebA.pdf, go to Appendix E for Forms List Numeric)

– Hazardous Chemicals Inventory• Form 06F - OEHS

– Personal Protective Equipment (PPE) Assessment• Form 11F – OEHS

– Respiratory Hazard Assessment• Form 19F - OEHS

– Laboratory Safety packets• Distributed annually by Pam Fatland - OEHS

Tulane University - Office of Environmental Health & Safety (OEHS)

DSR EXPECTATIONS(LABS & FACILITIES)

• Act as a liaison between OEHS, Facilities Services, and unit – In laboratory/facility renovation or close-out– Removal or disposal of equipment which

housed hazardous materials

Tulane University - Office of Environmental Health & Safety (OEHS)

DEPARTMENTAL SAFETY REPRESENTATIVES

• Ensure unit members receive the required health & safety training using material provided by OEHS or by approved others

• Training methods:– Use training materials distributed at DSR

meetings• DSR provides classroom training.

• DSR discusses at a unit meeting with personnel.

Tulane University - Office of Environmental Health & Safety (OEHS)

DEPARTMENTAL SAFETY REPRESENTATIVES

• Training methods (cont’d):– Use on-line training PowerPoint presentations with

quiz • Available at http://tulane.edu/oehs/training/dsrs.cfm

• Must successfully complete quiz at end of presentation– Click on Proceed to Quiz box at the bottom right hand corner of the

last slide

DEPARTMENTAL SAFETY REPRESENTATIVES

• Training methods (cont’d):– Use other approved training materials

• Developed by DSR, department, or speaker

– Use outside training companies• Forklift Training

• Shipping Infectious Substances (OEHS staff)

Tulane University - Office of Environmental Health & Safety (OEHS)

Tulane University - Office of Environmental Health & Safety (OEHS)

DEPARTMENTAL SAFETY REPRESENTATIVES

• Training Documentation Methods– Ensure that personnel complete the quizzes when

completing on-line training modules– Submit hardcopies of online quizzes

• Send originals to L. Mayer – OEHS

– Use one of the training acknowledgement forms at• http://tulane.edu/oehs/training/trainingdocumentation.cfm• Either individual or group• Send to L. Mayer - OEHS

Tulane University - Office of Environmental Health & Safety (OEHS)

OFFICE OF ENVIRONMENTAL HEALTH & SAFETY

WEBSITE

The following is the OEHS website which is a great resource tool for health and safety information:

http://tulane.edu/oehs/

Tulane UniversityOffice of Environmental Health & Safety (OEHS)

Pam Fatland / Louis Mayer(504) 988-2800 / (504) 988-2447

pfatlan@tulane.edu / lmayer@tulane.eduProceed to Quiz