Southam Town GouncilThe Grange Hall, Coventry Road,

Southam, Wanrickshire, CV47 1QATef ephone: 01926 8'l 4004 Fax: 01 926 81'l 41 4e-mail: clerk@southamcouncil.warks.gov.uk

Town Clerk Mrs Debbie Carro

5 'n May 2011

The Town Meeting and Annual Meeting of the Town Counci l wi l l be held at theGrange Hall , Coventry Road, Southam on Thursdav. 12th Mav 2011 at 6.30pm and7.30 pm respectively and you are requested to attend both meetings.

D A CARRO (MRS)TOWN CLERK

TOWN MEETING 12Th MAY 20116.30pm - 7.30pm

1 .

AGENDA

APOLOGIES FOR ABSENCE

MINUTES OF THE PREVIOUS MEETING

MATTERS ARISING FROM THE MINUTES

ANNUAL REPORT OF THE TOWN MAYOR

REPORTS FROM ORGANISATIONS

Reports from the following organisations -attachedSoutham Civic ldeas ForumThe Friendship GroupSt James Church PCC

Reports from organisations with a representative present who are invitedto speak for three minutes each.Southam Wl - Mrs Hazel PrestonSoutham Christmas Lights - Mrs Val SteeleNeighbourhood Watch - Sarah Threlfal lSoutham Twinning Associat ion - Mr Michael Hi l lTown Centre Partnership - Katherine Geddes

ANY OTHER BUSINESS

2.

3.

4.

5.

6.

ANNUAL MEETING 12th MAY 20117.30pm

AGENDAPrayers

1. Suspension of Standing Orders to al low Election of Mayor , not toappoint representatives to outside bodies and consider PlanningApplications

2. Election of Town Mayor

3. Town Mayor's Acceptance of Office

4. Appointment of Deputy Town Mayor

5. Apologies for Absence

6. Minutes of the Previous Meeting - Thursday, 28th Apri l 2011

7. Planning Applications

Everyone is welcome to remain after the meeting for a glass of wine andrefreshments.

SCIF

Chairman's ReportAGM - 8' April 201 l

__,ILCurrently there are 9 members pk8 Katherine Creddes of SDC,plu6 P&tch B),rne 3 or4 times a year to the Stre€n6cene medings

Since our last AGM we have had 10 meetings with an earlier everage attendsnc€ of5D'er meetiry. Sincr we had 3 new members early in 20l l this has put attend8nc€ up toa later average of7.

W€ h8ve two main interests - Projects ofwhich more anon and Streetscene - whicb iskeeping an eye on the town ganerally aud reporting any anonralies which we 6nd, tothe relev&ot authority. This has included having litter bins replEc€d, requestinSremoval ofrestrictions on Sunday parking times on Market lill, reporting to police repoor parking near schools such ,s on pavements and verges &nd too close to roadjunctions. All this on top ofregulsr repons on the state ofroads, foot'ways andcondition ofstre€t furniture ctc., stc.

Our inlerest in the st8te ofthe roads and repofiing to th€ WCC Highways Dept hrveresulted in better than average road conditions.

We haw had many srccessful projects this year including 8ranging funding forrepainting the churchyard rai.lings oo Park Lane, updating and republishing the HolyWell Walk and Town Trail leaflets and tidying up Et the top ofwEttons Lane by theLilley Smith Memorial. This we did ourselves as there was no available funding fromthe councils. Ongoing projects include the Holy Well and an unpleEsant s€€p8ge ofdifty water out ofth€ hillside behind the well - we met with a Sevem Trent officialver1, recotly and hope to gd this rectified soon. We also monitor the general state ofaffairs at thc Holy Well and would lite to mngratulate the Southam Town Councilon the new pslisade ftnce they have mrv completed.

All th€ elect c sub-ststions in the town bave been locsted 8nd listed and their state ofr€pair report€d to th€ electricity cornpany.

We hope to keep moDitoring Wattons lfie on the Warwick Road side of the bridgeatrd to urge the town council to improve its appesrano€ and p€destrian safety.

The 1994 Conservation Area report clme to oul notic€ 8nd two members of SCIF arccunently re-recordiog 8ll the photogrsphs in the report to asc€rtsin any changes forthe bett€r or worse..

Fiaally, we have access€d some funding towrrds a new ironwork arohway where theold g8tes were at the top ofthe steps to the churchyard, opposite th€ Black Dog.Planning permiesion is being sought and we hope for a successful conclusion to aproject which will make our tow! very atractive in tbe eyes ofresid€nts 6nd visitorsatu(e.

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1 '

IMMIINDSItrCROUP

REPORT TOR TM ATNUAL TO\IN I\,IEET$IC ON I2'" MAY. 2011

Tle fnendship Gmup hai hn mmhng on Wdneday evenings. from 8,ffi9,30pm in tlreLouge ofthe Congegaional Clrurch, for the past 37 yean. Tle Cnoup is opn to all ladiesand atpresenl we have ar attendancr of htuern 3i ad 45 ladies. fu meetrngs are variedand, u'e hlieve, offu sonething to zuit all lastrs We hea from spalen on tlreir work andhobbies whrh others enterlain us with slide shous, Everungs nsiting the theffq g0ing outfor a meal or to visitplam 0f interest aff orgaused ahul file times each year We alsohave g'ealflmorganisingouroumentertainmentwenings wtritenu such as anAmualGuyFawkes Suppu, Carols and Faith SupperatChnsfnas, Bmlle Drives, Games and Quizesetc, \le hold one fund raising event each year, mmelya Coflee Moming Duinglhe ps1year ur have cnntinud to supprt 0xfam by hritting bladets and Tddies for Tmgdrmu4thhfiedlddiesandblanlets Wehave alsomade donationstochuitieschomnbyourspaken. \Ve are alwavsplmsd tomake newfriendsand awarmwelcnnewillh erlendedto all Iadies.

Reports for Annual Town meeting from St James Church

There are two items that will be covered in this reoort,First, St James Parochial Church Counci l would wish to pass on their thanksto STC and individuals within i t and those attached to i t for theirencouragement and support during the last year. l t has been muchappreciated.

ChurchyardFor some years now STC has been granting the church a sum of money tocover the cost of mowing and str imming of the churchyard to maintain a t idyexternal appearance. This has been of great help to people either visi t ingfamily graves or fol lowing historical family l inks.In the past this work has been carried out by a contractor appointed by thePCC, namely MFM Services (with agreement from STC) and he has beenconsistent in the work that he has undertaken. The huge benefi t is that, as achurch, over the last few years it would have been difficult for us to havefound the funds to have covered the cost of this service and so we are deeplyindebted to STC for covering the costs. lt has had other spin-offs in thatmembers of the PCC have got to know the STC employees and someCouncil lors more.

Under the "t ightening of the belt" regime, which is commonplace at themoment, i t has been decided to consolidate the mowing of St Jameschurchyard in with the contract that the Counci l currently has. This came asno surprise. This by no means reduces the vote of thanks that we, as a PCC,wish to give STC.

YouthEarl ier in the STC f inancial year, St James were given the opportunity to use"The Coffee Cup" in an evening by Cllr . Dave Wise. The purpose of this wasand is to give young people a place to meet, hopefully keeping them off thestreets where they have caused some difficulties.The Parochial Church Counci l of St James jumped at this offer and a steeringgroup was set up under the chairmanship of Barry Parker with a view toopening this venture in November. The name it operates under is "He"Brews."All volunteers have fulfilled obligations under Health & Safety (Food Hygiene)regulations, first aid and have been cleared with the CRB.At f irst the take-up was NIL but with perseverance and keeping a presence ona Thursday night i t could only get better and now there are some "regulars."However, i t is appreciated that the haul may be long.The PCC have been thrilled by grant support that it has received (in this caseby Stratford District Council) that was arranged in great part by the goodoffices of STC.Thank you

Bryan Pratt - Member St James Parochial Church Counci l

MINUTES OF THE ANNUAL MEETING HELD AT THE GRANGE HALL.COVENTRY ROAD. SOUTHAM ON THURSDAY.2Tth MAY 20IO

Present: The Mayor (Revd Cllr Wayne Hawkins) - In the ChairCouncillors G Thomas, B Thomas, J Soni, D Smith,P Caruana, A Crump, D lsham, Tasker, C Worsh, R Waller,P Thomas. L Hewer

Prayers

I. ELECTION OF TOWN MAYORIt was moved by Cllr P Thomas, seconded by Cllr Linda Tasker and unanimouslyRESOLVtrD:That Cllr Jane Soni be elected Town Mayor of Southam for the year20r0t2011

2. TOWN MAYOR'S ACCEPTANCE OF OFFICEThe Town Mayor made the Statutory Declaration of Acceptance of Officcand took the Chair. She was invested with the Chain of Office bythe former Mayor and she thanked her fellow councillors. Cllr Soni announcedthat her charities for the iorthcoming year would be The Woodland Trust andCORD.

Thc past Mayor, Reverend Cllr W Hawkins thanked his Chaplain and theoflioe staff for their hard work during his mayoral year and announcedthat funds raised during his ycar would be divided between his charitiesMugeza Primary School and St Johns ambulance

3 APPOINTMENTOFDEPUTYTOWNMAYORIt was moved by Cllr Paul Caruana seconded by Cllr Richard Waller andunanimouslyRESOLVED:That Cllr Andy Crump be appointed Deputy Town Mayor of Southamfor the year 2010/2011The Mayor invested the new Deputy Mayor with the Jewel of Office. Thenew Deputy Mayor expressed his thanks.

4. APOLOGIESFORABSENCECllr John Appleton

5. MINUTES OF THE PREVIOUS MEETINGRESOLVED:That the Minutes of the meeting held on l3'n May 2010, having previouslybeen circulated be confirmed and signed by the Town Mayor.

6. TO RECEIVE ANNUAL REPORTS FROM REPRESENTATIVE TOOUTSIDE BODIESReports received in writingNotedVerbal reports received fromCllr Linda Tasker -VASA - PactCllr Glesni Thomas - NewsletterRevd Cllr Wayne Hawkins - Grange Hall Stewards - SouthamUnited CharitiesCllr Andy Crump - Southam @ Play - Southam in BloomCllr Jane Soni - The Graham Adams Centre - Southam & DistrictChi ldren's CentreCllr Branstry Thomas - Cemex Liaison GroupNoted

7. SUSPENSIONOFSTANDINGORDERSRESOLVED: That Standing Order should be suspended in orderfor Council to consider a planning application,

8. APPLICATIONS FOR PLANNING PERMISSIONCounoil considered the applications for planning permission detailedon the schedule dated May 2010 upon which the Town Council hadbeen consulted bv Stratford District Council

There being no further business, the Town Mayor declared the meetingclosed at 8.15 p.m. and invited Councillors. members of the public andguests to join her for light relieshments.

SCHEDUI,E OF PLANNING APPLICATIONS BSoutham Town Council - Mav 201 0

APPLICATIOINO.

APPI,ICANTNAME

SITE PROPOSAI- OBSERVAT]ONDATE/COMMENT

10/00882/FULMr & MrsDarren Welsh

25 SpringsCrescent,SouthamC]V47 OJT

Proposcdalteration ofrearconservatory tcform a singlestorey gardenroom extension

No representations

APRIL 2011

Present: Councillors J Soni (Chair), G Thomas, W Hawkins, T Spence,A Crump, B Thomas, P Caruana, P Thomas, D Isham, L Tasker, L Hewer,CWorsh&DSmi th

In attendance: Mrs D Carro, Mrs D Sanders, Cllr J Appleton & Cllr D Wise (late arrival)

I7I. APOLOGIESFORABSENCECllrRWaller-PersonalRESOLVED:That apologies are accepted

172, Cllr B Thomas made comments about the poor attendance of District Councillorsat the Tori/n Council meetings. He stated that Cllr J Appleton attended themajority of meetings, but Cllr Ellard had only attended a couple of meetings andCllr Wise used to attend the meetings but had not done so recently.

I73. DECLARATIONSOFINTERESTCllr A Crump declared a personal interest in Item 7 on Accounts for PaymentCllr L Tasker declared a personal interest in Item 6 on Accounts for PaymentCllr W Hawkins declared a personal interest in Item 8 Accounts for Payment

I74. REPRESENTATIONS FROM THE PUBLICMrs Sally Hunt, 12 Willes Road. Leamington SpaSpoke concerning Wattons Lane, stating that she had attended a previous councilmeeting and wanted to know whether the Police had responded to the nuisanceyouth problems in this area. She wanted to know how people should be reportingproblems to the Police and that the Police had business cards with their mobilenumbers stated on them but they don't seem to advertise this information. Shealso asked whether Sevem Trent were going to do anyhing about the pipe to stopyouths from being able to congregbte on it. .Mrs Harrison. 8 Bridee End. SouthamSpoke concerning the Tesco Sl06 money, wanted to know how much ofthemoney has already been spent and why it was being dealt with by StratfordDistrict Council and not Southam Town CouncilMrs Healev. 55 Banburv Road. SouthamSpoke conceming the state of Market Hill and wanted to know why it was lookingso ill cared for i.e. not in keeping with a conservation area. She also wanted toknow why WCC Highways were not stopping cars driving on verges andchuming them up and why WCC and SDC are not making use of the CommunityPay Back Scheme to clean up the footpaths etc

175. Cllr D Wise arrived at 7.40pm

176. Cllr B Thomas retracted the cornrnents made about Cllr D Wise

I77. MINUTES OF THE PREVIOUS MEETINGRESOLVED:

That the Minutes of the Meeting held on Thursday 2g,h April 2011 havingpreviously been circulated, be confirmed and signed by the Mayor, subject tothe following amendment:

Minute 158 should include Cllr D Smith declared a personal interest inPlanning Application l1/00488/FUL Land adjacent to 71 Mayfield Road,Southam,

I78. ACCOUNTSFORPAYMENTRESOLVED:ThBt payment of accounts dated April 2011, totalling f, 57,242.65 beauthorized.

r79.i) Council considered the applications for planning permission detailed on theschedule dated April 201 l upon which the Town council had been consulted bvStratford District CouncilNotedii) Planning Application decisions dated April 201 lNotediii) Planning Committee Meeting DatesNoted

r8O. TOWN CLERK'S REPORT

180.I PUBLIC REPRESENTATIONSI )Mrs HuntMrs Hunt was informed that Sevem Trent had inspected the pipe and is givingconsideration to installing a guard which would stop youths being able to sit on it.Advised that the matter should be raised at the next Community Forum, in orderto get a response from the Police. It was also stated that Southam Town councilare responsible for the lighting in Wattons Lane and that the Clerk has askedWCC for a quotation, as to how much it would cost to improve the lighting in thisarea, but a quotation would not be received until May/June when the newcontractor is in place.RESOLVED:That the Town clerk contacts the porice to ascertain whether their mob enumbers crn be advertised in the Town Council Newsletter.

180.2 It was moved to bring forward Item l0 on ttre ,l,genaa 'rnfbrmation from county& District Councillors

r80.3

That all affected County Councillors will be meeting with Mps to discussand formulate a response regarding HS2That there is a public meeting at the Fire Station in May regardingamendments to the Library ServiceReminded members of the HS2 Roadshow in Southam on the 3'd & 4sJune 201 I

Cllr D Wise stated the following;. Inlormed members ofthe Southam First event that is taking place on the

I l6 May 201 I

Cllr J Appleton stated the following:

Cllr Wise was asked why the Town Council had not received an invitation to theevent and that only some Councillors had been invited as individuals. Also, CllrWise was asked what the cost of this event was, who authorized the expenditureand who controls the budget.Cllr Wise stated that he would find the information

180.4 It was moved to bring forward Item 7 on the Town Clerk's report 'Elizabeth

House refurbishment'

180.5RESOLVED:i)To forward a copy of the email to Cllr Appleton and Cllr Wise in order forthem to tske the matter up with Mr P Lankesterii)To respond to Mr P Lankester stating that the Town Council is notsatisfied with his response and that Cllr Appleton and Cllr Wise will bediscussing the matter with him on the council's behalfiii)To request a copy ofthe Confidential Interim Report and request theOmbudsman link

180.6 @,UNryq!@q!lThe Town Clerk and Deputy Clerk were thanked for the work they had done inpreparing the AccountsRESOLVED:i)Southam Town Council approve the Accounts 20l0l20llii)That the Statement of Accounts and the Annunl Governance Statement besigned by the Town Mayor and the Town Clerk and submitted to theexternal auditor (Clement Keys) with supporting documentation,based onthe Annual Accounts 2010/2011iii)That Southam Town Council is satisfied with the internal audit processand its scope and effectivenessiv)That the Town Clerk is authorised to arrange insurance cover againstTheft, Fire and Vandalism for the new equipment at the Park LaneRecreation Ground snd that insurance is to be in place when the park issigned off.

r80.7SOUTHAMFollowing a complaint from a resident regarding a lack ofcar parking spaces inthe vicinity of Mill Crescent, O$it Heart of England had been requested toinvestigate whether additional car parking could be installed. Membersconsidered the response from Orbit Heart ofEngland advising the resident thatthey will not consider the provision for extra parking in this area and that theyshould contact WCC.Noted

180.8 STREET LIGHTING MAINTENANCE 2011/2012Members considered correspondence from Warwickshire County Counciladvising that the maintenance charge per street lighting point for this frnancialyear will be t6.83 which is significantly less than the previous year.RESOLVED:Southam Town Council accepts the quotation

180.9 HIGHWAY VERGE CUTTING

Members considered correspondence from Stratford District Council advising thatthe number of 'Highway Verge Cuts' will be reduced from 9 cuts to 5 cuts andthat if the Town Council wants any additional cuts or grass cuttings removed thenthe Town Council will have to fund thisRESOLVED:i)To respond stating that the Town Council were under the impression thatverges needed to be cut a minimum of6 times for legal reasons and thereforethe Town Council seek clarilication if this is now not the case.ii)To ascertain ifthere is flexibility in the schedule to suit growing conditionsiii)To ascertain how much SDC are saving in reducing the number of cutsiv)To ascertain whether the reduction of cuts is the same across the district

180.10 FACING THE CHALLf,NGE -WARWICKSHIRf,, LIBRARY &INFORMATION SERVICE CONSULTATIONMembers considered correspondence from WCC regarding public consultation onthe proposed Library and Information Service changes.RESOLVED:i)That members ofthe council respond individually and that Cllr J Soniresponds on behalf of the Town Councilii)That through schools, parents are requested to respond

180.11HILL. SOUTHAM Oart Vll Hishwavs Act 1980)Members considered the response from WCCRESOLVED:To respond stating that a l.8m line is measured and drawn to ensure theminimum width is maintained, in order to assist the owner in complying withthe regulations

180.12 NOTIFICATION OF REDUCTIONS IN LEVELS OF WARWICKSHIRECOUNTY COUNCIL FINANCIALLY SUPPORTED SERVICESMembers considered conespondence from WCC in response to the commentsmade al the March meeting.Noted

180.13 MAYORAL REPORTThis month the Mayor has attended the following functions on behalf of the TownCormcil*Civic Dinner for The Mayor of Atherstone* Tour of the Courts, Judges House and Dungeons in Warwick.* Charity Concert in Bedworth for the Mayor of Nuneaton* Civic Dinner for the Mayor of Alcester* Civic Dinner for the Mayor of Warwick at Warwick Castle* Civic Service for the Mayor of Whitnash* Civic Ladies Tour in Nuneaton and Arbury Hall+ The High Sheriffs Dinner at the Judges House Warwick.

.. * With the Rotary Club of Southam at a Go-Karting event for young carers

Still to come* Charity Concert at Stratford Town Hall* Beating The Retreat and Reception in Stratford* Civic service for the Mayor of Coleshill

180.14

lE0.l5

* Opening of the Southam & District Lions May Day Fete* Give a Talk to The Rotary Cub of Southam about 'My Year as Mayor'* Civic Ladies Day hosted by the WDC Chairman's Lady

Noted

Saturday l8 June 201 I at Ettington, Village Hall - Being A Good Councillor andClerk - Induction Day = Cost 950.00Saturday 16 July 201 1 at Wolston, Community & Leisure Centre - Being A GoodCouncillor and Clerk - Induction Day : go.1 g5O.OO

Saturday 17 September 201I at Fillongley, Village Hall - Being A GoodCouncillor and Clerk - Induction Day = Cost f,50.00Saturday 08 October 201 I at Leamington Spa, Town Hall - Being A GoodCouncillor and Clerk - Induction Dav : Cost f50.00

Noted

ETrIv MEETING DATES 2OIIThursday l2' May (Town Meeting & Mayormaking)Thursday 26' MayThursday 23'o JuneThursday 28o JulyAugust - Summer RecessThursday 22no SeptemberThursday 27' OctoberThursday 24* NovemberDecember - Christmas Recess

Noted

180.T6SNWTED-UIIEBSMINUTE SUBJECT

Thursday 96 JuneThursday 14' July

Thursday 8ft SeptemberThursday 13* OctoberThursday 10'November

l8 l .181.1

1997198123.62000/2001133.32002/2003305.82003t2004I l0 . l2004t2005l l 32009t201ot 0 1 . 3

Noted

CORRESPONDENCECAB - GRANT THANK YOUNoted

Mountfield Gardens

Adoption of footway below flue, Market Hill

SWHA - Parking Problems - Mill Crescent/Mill Close

Safety on the Bypass

Traffrc Calming Projects

Planning Committee - Stratford District Council(Meeting times and Venue)

Monday 13'June 201 1 ( l lam - 1pm) at Elizabeth House, Stratford on AvonDistrict Council - Plannine Trainine + Cost FOC

COUNCIL MEETING DATES 2011

181.2 SOUTHAM/FELDON COMMUNITY FORUM _ MARCH MINUTESNoted

181.3 REPORT FROM SCAN (Senior Citizen's Action Network) IN STRATFORDDISTRICTNoted

181.4 SOUTHAM COLLEGE OFSTED REPORTRESOLVED:To write to Southam College congratulating them on achieving anoutstanding Ofsted report

I8I.5 PARK LANE RECREATION GROUND - PLAY EOUIPMENTREFURBISHMENTRESOLVED:That Coventry Contract Services need to inspect the park before it is signedoff and opened to the public

182.

182.1 MULTI USE GAMf,S AREA MUGA) DEPOSIT CHEOUE - STOPPEDAND Rf,-ISSUEDMembers were informed that after the deposit cheque was sent to Miracle, theTown Clerk was advised that the tarmac company who Miracle had appointed todo the tarmac for the MUGA had pulled out and they were struggling to find anew company, therefore the decision was taken with the approval of Cllr Crumpto stop the cheque.

The cheque is now being re-issued because a new tarmac company has beenappointed but unfortunately work on the MUGA cannot start until 3 l " May 201 l.

Miracle is very aware that the council will not be happy about this situation andtherefore following various discussions the Town Clerk has had with Miracle andthat Miracle value the relationship.they have with the Town Council it has beennegotiated that the'Play Area'will receive three additional pieces ofequipment atno additional cost to the council. This equipment will be installed as part of thecurrent project which is on schedule to be completed early May. The decisionhas been approved by Cllr Crump who was given authorisation by the council tomanage the delivery of this project with the Town Clerk.RESOLVED:That the 'Out of Meeting' payment of324.000 be ratified by council

182.2 TOWN & COUNTRY PLANNING (Local DeveloomentxEneland)Requlations 2008 - Warwickshire Waste Core Stratew: Emerqins SoatialOotionsRESOLVED:(D Members agreed to complete the questionnaire individually(iD Cllr Crump to email non attendees to remind them to do so too

182.3 SOUTHAM CHRISTMAS LIGHTS ASSOCIATION

At the March Town Council meeting, members requested the Town Clerk toadvise how much money was left in the Credit Crunch Ear Marked Reserve inorder for members to consider whether the council would meet the costs ofanyshortfall for this year's event. As a result members were informed that the CreditCrunch Earmarked Reserve contains f4379 and that they have the power to spend.RESOLVED:(i) That ff000 be paid to Southam Christmas Lights to purchase LED lightsand that this amount is in addition to the normal grant.(ii) That Council expects a grant rpplication from Southam Christmas Lightsin September(iii) That the remaining t3379 is retained to fund CAB in the Library forseveral years

182.4 HANDOI'ER TO NEW COTJNCIL - TESCO 5106 -TOWN CENTREDEVELOPMENT. TOLLGATE ROAD LEASE. HS2 ,

At the last Town Council meeting Members requested that the following items beput on the April ENV agenda in order to make the new council aware ofanyimportant information.

Tesco 5106 - Town Centre DevelopmentTollgate Road LeaseHS2

The last response the council made regarding the Tollgate Road Lease is asfollows:

"At the Southam Town Council meeting on the 27th January 201 I, membersconsidered all the correspondence and were asked to confrrm what they wereprepared to agree to in the proposed lease, in relation to increased maintenance e.ggrass cutting and litter picking, as a result Southam Town Council have instructedme to inform you that they want the lease to remain the same as the cunent leaseand they do not want to see a fence installed. The matter was discussed in publicand the Town Council will be putting an article in their next Newsletter informingresidents of the situation"

The last response the council has made regaiding HS2 is as follows:

"Southam Town Council objects to HS2 in its cunent form and urgesneighbouring councils to join with it and local and national working groups inopposing the proposed high speed railway"

The last response the council made regarding the Town Centre Development is asfollows:

COMMUNITYHUBAt the last Town Council meeting the Town Centre development was discussed.WCC had drawn up designs for a Community Hub on the library site andmembers resolved that these designs would be considered at the next ENV.Memben were also advised that decisions regarding the Tesco S106 and theBanner Homes S 106 would be dealt with at the East Area Committee meeting on2l't September and that members need to meet with Trevor Askew prior to thismeeting.RESOLVED:

i) Members believe that this is NOT good value for money or what isneeded/meets the criteria set out by the Town Council and reiterated at the lastmeeting. A great disappointrnenVinsult to Southam

RESOLVED:(i) Noted and agreed that Tesco 5106 Town Centre Development & TollgateRoad Lease information should be passed onto the new councit(iD HS2- Cllr Tasker to produce a report for the new Council

182.5 OUOTATION FOR REPAIRS TO CARPET AREAS I]NDERNEATHSWINGSOn the last playground inspection report it was stated that the'Carpet SafetySurface'was loose and needed repairing under a set ofthe flat swings in ParkLane Rec . Durasport is the company who deal with the carpets and they wereasked to como out and inspect this area and also Tollgate Road because a problemwas noticed with the carpet at the bottom ofthe slide.

Durasport have advised that the carpet under both set of swings in Park Laneneed the centre strip carpet (3m x 6m carpet) replacing as they are nearly womthrough. They will do both carpets for the price of ons : Total Cost f, 1500.00

At Tollgate Road the carpet at the bottom ofthe slide needs repairing and thecarpet under the swings needs the centre strip carpet (3m x 6m) replacing TotalCost !1400.00

Durasport have advised that if we have the work done at both sites al the sametime they will do all the work for f2200.00 which give the council a saving oft700.00

RESOLVED(i) Cllr Crump to speak to the Clerk to clarify(ii) Use Miracle to put the carpet down if possible

182.6 REOUEST TO CARRY OUT LITTER PICKING ALONG THE HOLYWELL ROUTEMembers considered the requestRESOLVEDSTC agrees but does not accept liability and asks if Wattons Lane can beincluded

I.82.7 ROYAL WEDDING PARTY ON SYCAMORE GRO!'E OPEN SPACEMembers considered the requestRECOMMEI{DATIONSTC agrees but does not accept liability or responsibility and suggests thatthe organisers should consider the risks

I83. BUSINESS WHICH IN THE OPINION OF THE MAYOR SHOI]LD BECONSIDERED AS A MATTEROF URGENCYNone

184. EXCLUSION OF THE PUBLIC FROM THE MEETINGIt was moved andRESOLVED: that pursuant to Section 1(2) of the Public Bodies (Admission

to Meetings) Act 1960 the public be excluded from the meeting becausepublicity would be prejudicial to the public interest by reason oftheconfidential nature of the business to be transacted

r85, STAFF SALARIES AND PAYMENT FOR SER!'ICESRESOLVED:i) to authorise payments of staff salaries dated April 2011ii) to authorise payment of 'Confidential Accounts' dated April 2011

186. VICTORHODGESHOUSENoted

187. ZURICH MUNICIPALNoted

Meeting closed 10.26pm

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SCHEDULE OF PLANNING APPLICATIONS BSOUTHAM TOWI/ COUNCIL MAY A

APPLICATION NO. APPLICANT NAME PROPOSAL OBSERVATIOT{DATE/COMMENT

Addi t ionalInformation

11 /00531 /FUL N,4r Brian N,looreStarbold Farm, BanburyRoad, Southam CV47 2BL

Instal lal ion of 180no.33.3kw photovoltaic panetslo an exrst jnC larm bui ldinq 24th May 2011