SHIRE OF KONDININ · Mrs Tory Young (MPD) Mrs Hannah Repacholi (ESO) 3. RESPONSE TO PREVIOUS PUBLIC...

MINUTES OF ORDINARY MEETING HELD ON 12h

FEBRUARY 2020

MINUTES OF THE ORDINARY MEETING HELD AT KONDININ ON 12TH FEBRUARY, 2020

1. DECLARATION OF OPENING /ANNOUNCEMENT OF VISITOR

The Shire President Cr Meeking read the statement of commitment to Indigenous Australians, welcomed those present and declared the meeting open at 3.13pm.

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

Cr S Meeking (Shire President) Cr M James Cr K Mouritz Cr T Mulcahy Cr G Lynch Cr B Gangell Leave of Absence: Cr S Jones, Cr D Pool Staff: Ms Mia Dohnt (CEO) Mr Mark Burgess (MOW) Mr Vince Bugna (MCS) Mrs Tory Young (MPD) Mrs Hannah Repacholi (ESO)

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4. PUBLIC QUESTION TIME

Nil

5. APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6. PETITIONS/DEPUTATIONS/PRESENTATIONS

Nil

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

7.1 Minutes of Council Meeting – 18th December 2019

RESOLUTION 3529 Moved Cr G Lynch Seconded Cr M James That the minutes of the Council Meeting held on the 18th December 2019 be confirmed.

CARRIED 6/0

8. ANNOUNCEMENTS BY PRESIDING MEMBERS WITHOUT DISCUSSION

9. REPORTS OF COMMITTEES AND OFFICERS

9.1 Manager of Planning & Development Report 9.2 Finance Report 9.3 Manager of Works Report 9.4 CEO Report 9.5 EHO Report 9.6 Kondinin Medical Centre 9.7 Building Surveyor Report 9.8 Hyden & Kondinin Swimming Pool Manager’s Reports 9.9 Building Maintenance 9.10 Ranger Report


FEBRUARY 2020

9.1 MANAGER PLANNING AND DEVELOPMENT REPORT

9.1.1 MPD – Grants, Events and Projects Update

Grants Summary 2019 – 2020

Project Source of Funding Grant Amount

Shire Contribution

Status / Comment

Revegetation of Kondinin

Sports Ground Surrounds and

Kondinin Community

Garden

NRM Community Stewardship Grant

$2,320 $1,000 plus in-

kind

Approved and In Progress The 1053 seedlings have been planted around the Kondinin Sports Ground and disappointedly with the low rain fall and high temperatures in 2019 many have not made it. Bush Tucker plants have been planted at the Kondinin Community Garden and have started to become more established in recent weeks due to access to reticulation and hand watering. An information sign on the bush tucker plants has been prepared and installed in January 2020. Acquittal for this grant is to be finalised by February 2020.

Hyden Shared Bike Paths

Department of Infrastructure (WA

Bike Network Grant)

$50,000 $50,000

Approved and In Progress Grant Agreement from the Department of Transport signed. Site visit held on 30th July 2019

with Shire Administration, Councillors and adjacent land owners. Community survey circulated to confirm specifications for surface treatment and location of footpath. Comment period closed on 12th August 2019 with a total of 23 surveys submitted.

Contractor awarded at the Ordinary Meeting of Council held on the 18th September 2019. Works commenced on the 1st October 2019 and project near completion. Milestone 1, 2

and 3 of the grant have been completed and respective funds received from the Department of Transport. Final payment of $12,500 to be received on completion of the

project. Matter was reported to the December 2019 Ordinary Meeting of Council. $100,000 has now been spent on the Pathway including the variation to the scope of works to extend the pathway around into McPherson Street. Section in front of Hyden Travel Spot

progressing is dependent on approval from the landowner and additional allocation of funds from Council.

Karlgarin Centenary

2020 Lotterywest $24,803 $50,000

Approved and In Progress Grant submitted on the 15 May 2019 for infrastructure and associated historical

interpretation and signage and video recording for the Karlgarin Centenary 2020. Karlgarin


FEBRUARY 2020

Progress Association committed $12,000 towards the project. Outcome received on the 4th September 2019. MPD working with Karlgarin Progress Association to implement the items in the grant. New swing has been delivered and scheduled to be installed in February 2020.

Third video recording visit undertaken by Mike Fletcher during last week of November 2019. Looking to finalise maps and send invitations in early 2020.

Anzac Day 2020

RSL / Lotterywest $800 $700 Approved

Grant submitted on the 29th July 2019 towards gunfire breakfast, wreaths and advertising for Anzac Day in 2020 and approval received in January 2020.

Outdoor Eating Area –

Kondinin Community

Garden

CBH – Infrastructure

Grant $3,400 $5,000

Approved and In Progress Grant submitted on the 30th August 2019 to create an outdoor eating area at the Kondinin

Community Garden adjacent to the southern wall of the former kiosk area. The area to include decking, benches, a sink and a wood fire pizza oven. We were successful in

receiving $3,400 and works are on track to be completed by early March 2020.

Outdoor Eating Area –

Kondinin Community

Garden

Lotterywest $10,804 $4,500

Approved and In Progress Grant approved on 29th November 2019 to leverage funds provided by CBH to create an outdoor eating area at the Kondinin Community Garden adjacent to the southern wall of the former kiosk area. The area to include decking, benches, a sink and a wood fire pizza

oven. Work on track to be completed in time for the Gourmet in the Garden dinner scheduled for 6th March 2020.

Thank a Volunteer Day

Department of Local Government and Communities

$1,000 $500

Approved and In Progress Grant approved in October 2019. Volunteer Nomination Forms have been prepared and

now being circulated in the community. Grant to go towards Shire hosting thank a volunteer ceremonies in both Kondinin and Hyden to be held on the 14th and 21st February

2020 respectively.

Gourmet in the Garden & Nourished by Nature Week

Department of Local Government and Communities

$5,497 $7,742

(Includes In-Kind)

Submitted Grant submitted on 4th October 2019 to engage qualified chef, run community workshops and other incidentals for the Gourmet in the Garden and the Nourished by Nature week

being held at the Kondinin Community Garden in early March 2020.

Nourished by Nature Week

Healthway $2,000

$5079 (includes in-

Kind)

Approved and In Progress Grant submitted on 4th October 2019 to engage the Forever Project and in collaboration

with the Kondinin Community Resource Centre to hold two community workshops for both children (on the 10th March) and adults (on the 9th March) during the proposed ‘Nourished by Nature’ week being held at the Kondinin Community Garden from the 6th March 2020.


FEBRUARY 2020

Gourmet in the Garden

2021

Tourism WA – Regional Events Scheme Grant

Cannot Disclose

Publically

$2000 (plus in-kind

volunteer)

Submitted Grant submitted on 11th December 2019 to seek funding to further enhance and develop

the Gourmet in the Garden event as a regional tourism event in 2021.

Communities Combating

Pest and Weed Impacts

During Drought

Program - Biosecurity

Management of Pests and

Weeds

Department of Agriculture

$570,430 (divided

between 5 Shires =

$114,086)

$8,449.60 (in-kind officer

time)

Submitted The Shire of Brookton as the lead Shire has recently submitted a grant application to the Department of Agriculture for Round 2 of the Communities Combating Pest and Weed

Impacts During Drought Program - Biosecurity Management of Pests and Weeds in conjunction with the other participating Shires, including Kondinin, Quairading, Bruce Rock

and Corrigin. The purpose of the grant is to enable community action to create landscape scale impact for addressing pests and weed impacts during drought periods. Community workshops

across the five (5) participating shires are proposed to address significant barriers to community action, including: 1080 accreditation, permitting and calici virus permits, and

coordination with community shooting events and capacity in innovative techniques. Action on the ground will be further enabled via financial support for permitting, baits and

more intensive action around community identified natural assets.

The participating Shires are expected to make an in-kind officer time contribution only for an 18 month period commencing on the 1st July 2020. The Shires are not required to

contribute any cash component to the project. The Officer time can be allocated to the Shire’s Community Development Officer general administration costs.

TOTAL $214,710 $134,970.6

Events Summary

DECEMEBER 2019

ACTIVITY OVERVIEW AUDIENCE

15th and 22nd December 2019

Christmas Tree Events in Kondinin and Hyden.

New CDO, Ayu Muftidhati organised the Shire elements of these events including the colouring in and post card competition which were well received by the community.

Community members.

JANUARY 2020 ACTIVITY OVERVIEW AUDIENCE

26th January Australia Day Celebrations BBQ Lunch and Games and Activities were held at the Kondinin Swimming Pool. Event went well. Thank you to Toni Smeed and Shaun and Ann Franich for organising the games and the lunch.

Whole Community


FEBRUARY 2020

26th January Australia Day Celebrations BBQ Lunch and Games and Activities were held the Hyden Swimming Pool. Thank you to Wayne and Sandy Dicker-Lee for organising the games and the lunch.

Whole Community

FEBRUARY 2020 ACTIVITY OVERVIEW AUDIENCE

14th February Thank a Volunteer Evening Award Ceremony and Dinner at the Kondinin Community Recreation Centre Whole Community

21st February Thank a Volunteer Evening Award Ceremony and Dinner at the Hyden Swimming Pool. Whole Community

15th February Kondinin Triathlon Short and Long Courses for Children and Adults to be held from the Kondinin Aquatic Centre

Whole Community and surrounding district

MARCH 2020 ACTIVITY OVERVIEW AUDIENCE

6th March Gourmet in the Garden Outdoor fine dining and entertainment at the Kondinin Community Garden Whole Community and surrounding district.

APRIL 2020 ACTIVITY OVERVIEW AUDIENCE

25th April Anzac Day Services to be held in Hyden and Kondinin. Whole Community and surrounding district.

Community Development Project Summary

Project Status

Kondinin Community Garden

ON GOING – New Bush Tucker signage installed in January 2020. New outdoor decking and pizza oven to be installed in February 2020. Plants and vegetables hanging in there with the dry and hot weather. Big thank you to the local volunteers who are on the watering roster. Busy Bee and minor works to be undertaken prior to the Gourmet in Garden dinner on the 6th March 2020.

Wave Rock Improvements

IN PROGRESS –At its Ordinary Meeting on the 20th June 2018 the Council adopted the amended Wave Rock Improvement Plan 2018 – 2021 subject to budget funding. The Bush Tucker Garden has been incorporated as part of improvements to Wave Rock and the Shire Administration has engaged a consultant to prepare a concept plan as the basis for applying for grant funding. A draft Concept Plan has been completed and was discussed at a meeting with the consultant and the Shire President, Shire Gardeners, MPD and Jean Sloan on the 19th August 2019. New CDO, Ayu Muftidhati is now working in liaison with consultants, Way Found to prepare the design and upgrade of the business signage on entering Wave Rock. AMC has arranged the replacement of damaged pine bollards around the perimeter of the car park with reconstituted bollards that match works done at Coronation Park.

Hyden Streetscape Project for 2022 Centenary

IN PROGRESS – Concept Plan adopted by Council at its Ordinary Meeting on the 20th December 2017. During the 2019/2020 financial year focus to be on upgrades to shared pathway along Marshall and McPherson Streets as per the Department of Transport Grant agreement and upgrade surface and kerbing of slip road along the northern side of Marshall Street in front of Hyden IGA, Bower Birds and Primaries as supported by Council at its Ordinary Meeting on the 17th July 2019. Contractor awarded to undertake the new shared footpath at the Ordinary Meeting of Council on the 18th September 2019 and works commenced on the 1st October 2019 has now being completed with a variation to connect new footpath along McPherson Street. MPD in liaison with members of the Hyden Progress Association to progress


FEBRUARY 2020

upgrades to the Hyden Town Centre in the lead up to the Hyden Centenary in 2022, including tree planting around the town site. Upgrades and landscaping of ‘Lions Park’ on the corner of McPherson and Marshall Street to be undertaken in February / March 2020. New bins along Marshall Street to replace those that were removed during the installation of the pathway to be installed shortly. Same style as the ones recently installed and Trembath Park and Kondinin Community Recreation Centre and to be installed at Karlgarin Gazebo which are made by a local business.

Karlgarin Streetscape Project for 2020 Centenary

IN PROGRESS – Sub-Committee now meeting on a regular basis. With funding now approved from Lotterywest, the Shire in liaison with the Karlgarin Centenary Committee are now actioning the project plan, including the community wall, granite seats, mapping and interpretation and swing. Save the Date Flyers and Community Plaque Forms have been completed to be circulated to past and present Karlgarin residents shortly. Regular community mapping working groups are being held to finalise list of all past and present owners of farm and town lots in Karlgarin. MPD typing up the lists and cross-referencing map lists with past and present rate databases before finalising. Huge thank you to Karlgarin community members who have been volunteering a lot of time to work on the maps and the centenary event. Merchandise options are also being worked through.

Roe Tourism ON GOING – New website http://www.roetourism.com.au/ is now live to promote Roe Tourism together with the Facebook Page – Pathways to Wave Rock which advertises both Member Shires and Associate Members on a regular basis. Currently progressing the Roe Tourism Strategic Plan to provide a stronger framework to direct Roe Tourism into the future. Advertising on Waste Bins supported by member shires and is currently being progressed. AGM and General Meeting was held in Hyden on 21st October 2019 and most recent meeting held on the Monday 9th December 2019. Focus for 2020 to be on gathering accommodation data and preparing a Memorandum of Understanding for members Shires to cover details not in the constitution. Next meeting scheduled for Monday 24th February 2020.

Extension of Hyden Recreation Centre

The Shire’s CEO and MPD attended a meeting of the Hyden Sports Council on the 2nd July 2019 to discuss their plans for the proposed extensions to the Hyden Recreation Centre. The current proposal comprises extending the building approximately 14 metres north to accommodate additional storage, gymnasium, umpires room and change rooms. Discussion ensued at the meeting on scope of works, tree removal, upgrading utilities (in particular water) funding options and requirements and the process from here. At the Ordinary Meeting of Council on the 18th September 2019 Council supported the Shire’s Administration to arrange a project brief and seek quotations from suitably qualified practitioners to prepare detailed plans and a quantity surveyor to move the project forward. A Request for Quote has been prepared and distributed to practitioners with a site visit arranged for Friday 9th February 2020. Preferred consultant to be determined by Council at the March 2020 Ordinary Meeting.

http://www.roetourism.com.au/


FEBRUARY 2020

Town Planning Projects and Matters Update

Project/Matters Status

Holiday Accommodation (Hyden-Lake King Road, Hyden)

Resolution at the December 2019 Ordinary Meeting of Council to defer the application for more information on the site being a flood prone area has been sent to the applicant. At the time of writing this report no further information has been received from the applicant.

RESOLUTION 3530 Moved Cr B Gangell Seconded Cr T Mulcahy That Council Receive the Manager Planning and Development’s update on Grants, Events and Projects;

CARRIED 6/0

MINUTES OF ORDINARY MEETING BE HELD ON 12h

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8

9.1.2 PROPOSED RELOCATION OF HYDEN RECYCLE STATION

SUBJECT: Proposed Relocation of Hyden Recycle Station LOCATION: Munday Loop, Hyden Graham Street, Kondinin DATE OF REPORT: 3rd February 2020 AUTHOR: Manager Planning and Development DISCLOSURE OF INTEREST: Nil SUMMARY This report recommends the relocation of the Hyden Recycle Station from its current location in the Railway Reserve along Marshall Street to Munday Loop in the light industrial area to the west of the Hyden town site. BACKGROUND The Hyden Town Site Revitalisation Plan recommended the relocation of the Hyden Recycle Station from the Hyden Swimming Pool to an alternative location to improve the functionality and aesthetics of this area of town. Based on this recommendation and discussion with council and community members the Recycle Station was moved to its current location in the Railway Reserve along Marshall Street, Hyden. Since the Recycle Station has been moved further feedback has been received from the local community and Council Members on the unsuitability of this location and alternative locations have been investigated by the Shire’s Administration. A site visit to option 1 listed below was held prior to the December Ordinary Meeting of Council with Council Members and the Shire’s Chief Executive Officer and Works Manager in attendance. Pros and Cons of the following three (3) alternatives are listed as follows: Option 1 – Hyden Industrial Area (Munday Loop) Pros

On a public road (Shire land)

No earthworks or fencing necessary

Signs at current location can be re-used to direct people from the Highway and from Meeking Crescent

Permitted in Local Planning Scheme

No conflict of land use being in General Industry Zone

Easily accessible by Avon Waste trucks Cons

Distance from town Option 2 – Outside Hyden Waste Transfer Station Pros

At an existing waste storage facility

Permitted in Local Planning Scheme

On Shire Land

No conflict of land use being in Rural Zone

Signs at current location can be re-used to direct people from Marshall Street

Already accessed by Avon Waste trucks


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9

Cons

Would require significant earthworks

Would require changes to fencing and access to the Waste Transfer Station

Distance from Town Option 3 – No. 8 (No. 22) Lynch Street Pros

In town site

No earthworks required

Signs at current location can be re-used to direct people from Marshall Street Cons

Not on Shire property

Would require a lease and Shire to make payments to land owner

Not permitted under the Local Planning Scheme in this ‘Light Industry’ zoning

Proximity to conflicting land uses

Would need to be fenced to prevent rubbish carrying to adjacent residential and commercial uses

Difficult to access by Avon Waste particularly if existing sheds are staying on lot COMMENT In light of the above pros and cons listed for each alternative site, it is recommended that Council support the Officer’s Recommendation for Option 1. PUBLIC CONSULTATION The selected option confirmed by Council will be advertised in the Hyden Householder and the Weekly Echo and on the Shire’s Facebook Page and Website. A poster will also be displayed at the Hyden Library. To ensure a streamlined and transparent approach to Waste Management in Hyden the new signage at the Hyden Waste Transfer Station that is currently being finalized to include the new operating hours will also include the information on the final position of the Recycle Station once confirmed by Council. FINANCIAL IMPLICATIONS Minimal costs associated with Shire labour costs to relocate the bins and to the signage. STRATEGIC IMPLICATIONS

Shire of Kondinin Community Strategic Plan 2016 – 2026 2.2 Provide sustainable infrastructure and services that support current and future needs of the community

2.2.3 With stakeholders develop and maintain suitable utility services including water, power, sewerage and waste.

3.2 Integrated approach to resource management and sustainability

3.2.2 Sustainable waste management focusing on waste minimisation, infill sewerage in all three communities and resource recovery


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3.2.4 Minimise waste, maximise recycling and educate the community on sustainable environments

VOTING REQUIREMENTS Simple majority required.

RESOLUTION 3531 Moved Cr G Lynch Seconded Cr G Gangell That Council support the relocation of the Hyden Recycle Station from its current location along Marshall Street to Munday Loop and advertise the new location throughout the Hyden district accordingly.

CARRIED 6/0

9.1.3 Delegations Register Review

Name of Applicant: Shire of Kondinin Author: MPD Declaration of Interest: Nil Date: 6th February 2020 Attachments: Section 9 of the Delegation Register BACKGROUND/COMMENT At least once per year, Council is required to formally review its Delegation Register pursuant to sections 5.18 and 5.46 of the Local Government Act, 1995. Council at its Ordinary Meeting held on the 18th December 2019 adopted the amended Delegation Register modelled on a WALGA Delegations Register template. A further review of the Register has been undertaken by the Shire’s Manager Planning and Development to ensure that the content in relation to delegation under the Planning and Development Act 2005 in Section 9 of the Register aligns with the Shire of Kondinin and its Local Planning Scheme No.1. Amendments have been made largely in relation to scenarios in which delegation is not extended to the Chief Executive Officer. Amendments have also been made to the section on authorising officers in issuing notices. Tabled is the section of the Nine (9) of the Delegation Register which has been amended for review and endorsement by Council. STATUTORY ENVIRONMENT Local Government Act, 1995, Sections 5.18 and 5.46 POLICY IMPLICATION Nil FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS Nil VOTING REQUIREMENT Absolute Majority


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RESOLUTION 3532 Moved Cr T Mulcahy Seconded Cr G Lynch THAT Council formally adopt the reviewed Delegations Register Section 9.

CARRIED 6/0

T Young leaves at 3.40pm and does not return.

9.2 FINANCE REPORT

9.2.1 Financial Reports

Name of Applicant: Shire of Kondinin Author: Manager Corporate Services Voting: Simple Date: 5th February, 2020 SUMMARY/COMMENT: The financial statements for the period ending 31st December 2019 and 31st January 2020 are attached. M Burgess leaves at 3.44pm M Burgess returns at 3.47pm

RESOLUTION 3533 Moved Cr M James Seconded Cr K Mouritz That the Financial Reports for the period ended 31st December 2019 and 31st January 2020 as presented be accepted.

CARRIED 6/0

9.2.2 List of Accounts

Name of Applicant: Shire of Kondinin Author: Manager Corporate Services Voting: Simple Date: 4th February 2020 SUMMARY/COMMENT: A list of accounts is attached.

RESOLUTION 3534 Moved Cr G Lynch Seconded Cr B Gangell That Muni Cheques 18756 - 18771, Trust Cheques 00651 – 00653, Muni & Trust EFTs11461 – 11682, Transport Direct Debits, Other Direct Debits, Payroll and Bank Fees (for the month of December 2019 = $688,073.37 and for January 2020 = $620,315.84) totalling $1,308,389.21 be endorsed.

CARRIED 6/0


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9.2.3 Capital Items Progress

Name of Applicant: Shire of Kondinin Author: ACTING CEO Date: 3rd February 2020 SUMMARY/COMMENT: Expenditure on capital items for 2019-2020

Programme Description Budget Notes

Governance Disaster Recovery Camera $20,000 COMMENCED

Governance Synergy Modules (Records, Remittance) $30,000 COMMENCED

Governance 0KN Vehicle Changeover $55,000 COMPLETED

Governance KN04 Vehicle Changeover $35,000 -

Families & Children Hyden Daycare Building (Reroof) $20,000

Housing Paintings, Floor Coverings 21 Young St $10,000 COMMENCED

Housing Floor Coverings 46 Graham St $5,000 COMMENCED

Housing Paintings, Floor Coverings 84 Graham St $10,000 COMMENCED

Housing Patio Lot 143 Radbourne Dr $5,000 COMMENCED

Recreation & Culture Karlgarin Hall – Painting $5,000

Recreation & Culture Hyden Hall – Curtains $7,000 COMMENCED

Recreation & Culture Hyden Rec Centre extensions $200,000 COMMENCED

Recreation & Culture Sports Courts Reseal $20,000

Parks & Gardens Kondinin Oval Reticulation $100,000 COMPLETED

Parks & Gardens Karlgarin Oval Fence, Line Ceiling $5,000

Transport RRG - Lovering Rd (RRG004) $144,402 COMPLETED

Transport RRG - Kondinin Narembeen Rd (RRG146) $375,758 75% COMPLETED

Transport BSR - East Hyden Bin 1–Wave Rock Intersect. $74,000 COMPLETED

Transport BSR - East Hyden Bin 2 4.10slk-4.75slk $76,527 COMPLETED

Transport RCC - Notting Karlgarin Rd (Gravel Resheet) $75,528 COMPLETED

Transport RCC - Bendering East Rd (Gravel Resheet) $26,472 COMPLETED

Transport RCC - White Rd (Gravel Resheet) $74,208

Transport RCC - Aggiss Rd (Gravel Resheet) $49,000

Transport RCC - Worland Rd (Gravel Resheet) $109,780 COMPLETED

Transport RCC - Chalk Hill West Rd (Final Seal) $10,975 COMPLETED

Transport RCC - Lake Carmody Rd (Gravel Resheet) $74,208

Transport R2R - Bendering East Rd (Gravel Resheet) $47,735 COMPLETED

Transport R2R - Hyden Norseman Rd (Gravel Resheet) $99,687 COMPLETED

Transport R2R - Rankin St (Asphalt & Kerb) $81,310 COMMENCED

Transport R2R - Jones St (Asphalt & Kerb) $57,870 COMMENCED

Transport R2R - Melba St (Reconstruct, Reseal) $50,574 COMMENCED

Transport R2R - Naughton Rd (Reconstruct, Reseal) $140,302 COMMENCED

Transport R2R - Marshall St (Asphalt) $28,938 COMMENCED

Transport FPK - Footpath Improvements $140,000 COMMENCED

Road Plant 2014 Mitsubishi Canter (KN60) $55,000 -

Road Plant 2011 John Deere 670G (KN65) $330,000 COMPLETED

Road Plant 2013 Howard Porter S/T (KN2106) $100,000 COMPLETED

Road Plant 1998 Volvo L70C 4 Wheel Loader (KN68) $120,000 COMPLETED

Road Plant Leased Trucks (KN62, KN77, KN58, KN89, KN59) $136,252 ONGOING

Economic Services Visitor Centre Hyden $100,000

Economic Services WR Tourist Precinct Improvement $50,000 COMMENCED

Economic Services Karlgarin Centenary Project $85,000 COMMENCED

Economic Services Land Purchase for Water Supply Dam $10,000

Economic Services Marque $20,000 COMPLETED

Other Property & Services Motor Vehicle (KN49) $55,000 COMPLETED

Other Property & Services Motor Vehicle (KN54) $35,000 -

TOTAL $ 3,360,257

FOR INFORMATION


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9.2.4 Compliance Audit Return and 2019/20 Budget Review

Applicant: Shire of Kondinin Author: Acting Chief Executive Officer Date: 30th January, 2020 Disclosure of Interest: Nil Attachments: Compliance Audit Return 2019 Budget Review Report – 31st December 2019 SUMMARY/COMMENT Attached for Councillors information is the Compliance Audit Return (CAR) for the period 1/1/2019 to 31/12/2019, which report is a requirement of the Department of Local Government. The report has been completed by the A/CEO and is required to be reviewed by Council’s Audit Committee and then presented by the Audit Committee to the Council of the Shire of Kondinin, with any recommendations that the Committee may require Council to consider. The Compliance Audit Return (CAR) is to be adopted by the Council and recorded in the minutes of the meeting at which it is adopted. The certified copy of the return together with a relevant copy of the Council Minutes, is to be submitted to the Director General of the Department of Local Government through Smart Hub portal by 31 March. Also, it is a requirement under the Local Government (Financial Management) Regulations 1996 that each local government carry out a budget review of its current year budget mid financial year to make necessary adjustments in the interest of achieving a surplus or balanced budget at the end of the financial year, 30 June, 2020. The Shire’s Manager of Corporate Services together with the CEO, MOW and AMC have conducted the review and made the necessary adjustments to the various budget account items where appropriate. The attached Review of Budget Report – notes 4 and 5 detail the accounts that have been affected. The budget review process is essentially designed to ensure that the adopted budget is being adhered to and that there are no material variances that may cause deficiency in “cash” to occur at the end of financial year.

RESOLUTION 3535 Moved Cr T Mulcahy Seconded Cr G Lynch THAT Council: 1. Adopt the Compliance Audit Return for the period 1/1/2019 to 31/12/2019, as reviewed by the

Council’s Audit Committee for submission to the Department. 2. Adopt the 2019/20 budget review conducted for the six (6) months period ended 31 December

2019, as reviewed by the Council’s Audit Committee for submission to the Department. 3. Authorise the CEO to amend the 2019/20 budget in accordance with the attached “Review of

Budget Report” for the period ended 31st December 2019. CARRIED 6/0 By Absolute Majority


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9.3 MANAGER OF WORKS

9.3.1 GENERAL

Construction We have now completed the two Black Spot Funding projects on the East Hyden Bin Road and also the Regional Road Group grant on Lovering Road which included the reconstruction of the corner at McLennan Road, shoulder widening and resealing across the floodway. A small amount of construction has been completed on Naughton Street in readiness for Asphalt works commencing Monday 10th of February. The cul-de-sac on Naughton Street will be completed in concrete at a depth of 100mm @32mpa and the drainage will be installed at the same time. As stated above, Asphalt works will commence next week starting in Hyden, Karlgarin and Kondinin. We have a small amount of repair work to carry out on previous works, nothing major. It is expected to take 2 days in Hyden, 1 Day in Karlgarin and 1.5 days in Kondinin. The batching plant will also be servicing the Kulin Shire with their asphalt works. By Kulin and Kondinin combining it has reduced the cost from $27/sqm to $21/sqm. Given the Water crisis at the moment all major construction/gravel sheeting works have been put on hold since mid – December. This is unlikely to change until we have some rainfall, dams are at a reasonable level for stock and the pressure comes of the standpipes. We have now completed all reseals which includes: Lovering Road Chalk Hill West – Second coat Airport Road – Patch and reseal, this road was done to improve the ride for patients being transferred to the airport, however is not a budgeted item. Plant Repairs KN 66 Grader – 2 x Unis replaced, 9500hr service, Air-condition Compressor replaced KN 67 Loader L90 – Service to air-con KN 65 Grader – 250hr live oil sample KN 59 Water Truck – Baffles in Tank KN 78 Vibe Roller – Seat repairs KN 2107 Semi water Trailer – Slack adjusters, spare tyre carrier KN 68 Loader SDLG – First Service KN 58 Prime Mover – 4 x drive Tyres KN 72 Multi – Re-gas air-con KN 60 Dual Cab – Re-gas air-con KN 59 Water Truck – repair air-con, re-gas KN 70 Massey Ferguson – Repair to air-con and re-gas Maintenance Grading Summer grading is being carried out. Can council please advise MOW or the CEO if you have any complaints about the state of the roads so I can endeavour to rectify this as soon as possible? An email is preferable. General With the completion of the shared pathway we have also have cleaned up the block of land just behind the Lions Park. We have replaced the old pine rails with bollards and over the next month we will be doing the same at wave rock carpark.


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We also have being doing some gravel repairs on the Hyden Norseman Road and the Southern Cross Forrestania Road. Whilst it is dry they will settle eventually after a little rain. Some pruning along Kulin Rock Road has also been undertaken to enable stock crates to be able to pass. Undertaking reopening of catchment area at Karlgarin dam. This is to ensure that when it does rain we are maximising water storage. Parks and Gardens Kondinin, Karlgarin and Hyden- ongoing general maintenance of parks and gardens, verges etc. Kondinin Town Dam is as good as empty and unfortunately after all the hard work put into the oval in recent times we are unable to keep it properly maintained with the amount of water required. We have cut back watering to 3 days a week and 5 minutes per station just to try to keep a green tinge until such a time we can get rain. Unfortunately it is a very small window before we have no water at all.

Hyden Oval whilst being fed by a bore is in a similar state and we will have to cut back on watering. I believe the Hyden Sports Council will be approaching Council with a proposal to cart water from farmer’s dams to the shire dam.

Staff

All staff are back from the Christmas breaks.


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9.3.2 PLANT REPORT

Begin Finish

Rego Make User Year Hrs/Km Hrs/Km Comments

0 KN Toyota - Prado CEO 2019 17861 23086

KN 0 Holden Trailblazer

2019 12000 Surplus

KN 04 Subaru Outback MOF 2019 16496 20374

KN 49 Toyota - Prado MOW 2018 14318 18113

KN 52 Toyota RAV 4 Doctor 2019

KN 54 Subaru Outback MPD 2019 5645

KN 51 Toyota Hilux Mick Pratzky 2017 53541 55742

KN 55 Toyota Hilux Brian Lucas 2018 19800 20667

KN 56 Toyota Hilux P&G Kondinin 2017 52089 54047

KN 58 Prime Mover Paul Chambers 2016 168690 173341

KN 62 Prime Mover Bob Lockyer 2016 139058 140316

KN 77 Prime Mover Eric Krakouer 2016 146098 148370

KN 61 Toyota Hilux Dave Halliday 2018 25618 27250

KN 57 Isuzu - Tray Top - Mtce Truck 2015 116667 117256

KN 60 Isuzu - Tray Top - Dual Cab 2016 110622 112372

KN 89 Isuzu - Tray Top - Dual Cab 2016 84708 86491

KN 63 Isuzu - Tray Top David Symcox 2017 27907 28757

KN 73 Isuzu - Tray Top Kondinin 2011 174979

KN 64 John Deere 670G - Grader Gary Valenta 2016 3986 4120

KN 65 John Deere 670G - Grader Brian Lucas 2011 190 243

KN 66 John Deere 670G - Grader Dave Halliday 2013 9354 9493

KN 81 Caterpillar 12m - Grader

2018 1502 1524

KN 67 Volvo L90F - Loader 2012 7255

KN 68 Volvo - Loader 1998 61 118

KN 69 Massey Ferguson-Tractor David Symcox 1999 3806 3818

KN 70 Case - Tractor Kondinin 2003 1986 1990

KN3031 Toro - Ride on Mower Reel Mower 2015 981

KN72 Bomag - Road Roller Construction 2015 2289

KN78 Dynapac - Vibe Road Roller 2017 1135 2326

KN 115 Toro - Reel Mower Hyden 2009 1137

KN 215 Toro - Ride on Mower Hyden 2018 114

KN123 JCB Backhoe Kondinin 2014 121

KN 112 John Deere - Ride on Mower Kondinin 2006 1518 2212 Surplus

KN 79 Toyota - Community Bus 2008 150277

KN 59 Water Truck

2016 70696 150800

2017HY Toyota – Community Bus Hyden 2017 19998 72404

RESOLUTION 3536 Moved Cr G Lynch Seconded Cr T Mulcahy That the Works Manager’s Report be received.

CARRIED 6/0

Meeting adjourned until 4.43pm Meeting started again at 4.52pm


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9.4 CHIEF EXECUTIVE OFFICER’S REPORT

9.4.1 CEO’s General and Project Status Report

Project Synopsis Recent

Proposed Visitor Centre – Hyden

Establish a MOU between Shire and Hyden Progress Association (HPA) regarding land on McPherson St and Marshall Street Hyden. Establish a working group as the conduit for community consultation and input. Prepare scope of works for concept plan to source funding

COMMENCED February 2019 – Meetings prior to February 2019 have been undertaken with no real outcomes. The working group are scheduled to meet in February to start discussions on the terms of the MOU to be legally drafted and subsequently approved by the Shire and HPA. March 2019 – Draft contract/MOU drawn up by McLeod’s Lawyers April 2019 – Draft Contract/MOU send to HPA committee to table at their meeting to discuss with constituents May 2019 – No update from HPA has been received June 2019 – HPA will meet to discuss the draft contract/MOU July 2019 – Comments have been received back from HPA in regards to the proposed MOU. These will now be discussed with the Working Group and then presented to Council. August 2019 – Meeting held with HPA to discuss the feedback provided to the Shire on the contract. Revision is being made and will be presented to the October Council meeting. October 2019 – Draft Contract of Sale presented to the Council meeting. A valuation is scheduled to be undertaken on 12/11/19. November 2019 – Agenda Item went to Council for the execution of the document however this is some dispute around the motion and no progress has been made. Valuations have been received and will be presented to Council for information only in a confidential item.

Container Deposit Scheme

The State Government has committed to implementing a WA Container Deposit Scheme (CDS) by early 2020.

ON-GOING April 2019 – Attached information received from WALGA to update local governments on the progress and scope of the CDS. May 2019 – Interest lodged for a collection point within the Shire


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August 2019 – Advertisements have been place in the Echo and Householder for interested parties to lodge an EOI to become a Refund Point. Information is being prepared with RoeROC to commence discussions with Avon Waste around the logistics of removal and kerbside collections and glass collection which was taken out of the existing contract. November 2019 – A presentation from the Manger’s of the CDS will be done at the meeting scheduled for December 2019. More information to come.

Independent Living Units

The Wheatbelt South Aged Housing Alliance (WSAHA) is currently awaiting the outcome of its grant funding application with the federal government’s Building Better Regions Fund (BBRF).

COMMENCED November 2018 – A meeting was held between the alliance members at Shire of Wickepin to discuss the grant application for funding to undertake a new business case. This is progressing and as new information comes to hand Council will be informed. August 2019 - Cr Steve Martin and CEO Mark Hook from Wickepin attended the round table discussion with Niegel Grazia Deputy Director Industry and Economic Development General and Heather Brayford Deputy Director General Sustainability and Biosecurity at Local government week and discussed the WSAHA grant application for $3.36Million. Niegel seemed positive on the application however an announcement will need to be made to ascertain whether the application was successful. September 2019 – Minister MacTiernan visiting Wickepin to announce $2.8 million Regional Aged Accommodation Program funding for aged housing in the Wheatbelt South. The Shire’s are now awaiting the Funding Agreement for execution. October 2019 – A meeting has been arranged at Shire of Wickepin on 18th November to discuss the FAA that has been offered. November 2019 – Draft FAA was presented to Council for approval and acknowledgement and continued support for the project with the capital amount required changing and authority to execute the final FAA.

RESOLUTION 3537 Moved Cr M James Seconded Cr B Gangell THAT the CEO’s General and Project Status Report be received.

CARRIED 6/0


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9.4.2 Standpipe Water Access

Applicant: Shire of Kondinin Author: AMC Date: 20th January 2020 Disclosure of Interest: No interest to disclose Attachments: Fixed Standpipe FAQs, AA Dams & Strategic Community Water Supplies

Summary

Multiple rate payers have expressed their concerns over a current lack of water for stock and there have

unfortunately been multiple instances this summer of water being required for large scale firefighting efforts.

While numerous private supplies and Shire Dams have all but dried up the emergency supplies appear to be

meeting demand for the time being while the scheme is operating at capacity for the wider region. Water

Corporation would like all of us to exercise restraint and reduce usage where possible.

Some regions in surrounding Shires have used all available water sources within a 40km radius of farming

properties and have been successful in obtaining a Water Deficiency Declaration. Current weather conditions

have been further exacerbated locally due to the implementation of direct charging in neighbouring Shires.

As 2019 and 2018 were both substantially dryer than the year preceding them it has been difficult to

determine if non rate payers are contributing significantly to water usage in our Local Government Area

(LGA). While unquantifiable this is supported by a recent increase in requests for swipe cards from farm

holders on our north and south boundaries as well as numerous reports of standpipe use by vehicles not

familiar to the area.

In September 2018 Council resolved to reduce Bendering Hall Rd, Reservoir Rd, Aylmore Rd, Kondinin-Lake

Rd and Federal St from 50mm meters to 25mm which classifies them as community standpipes along with

the 25mm meters already existing at Kondinin-Kulin Rd, Aylmore Rd (Southern), Kondinin-Narembeen Rd and

Tolland Rd. Meters below 25mm are charged at a concessional rate and should deliver between 20-60L/min.

Concessional rates are approximately $2.5/kL and increase to over $8kL when the meter is larger and

considered commercial use. With current demand Water Corporation do not currently have the capacity to

increase these standpipes back to higher flowrates.

In continuing to work with Water Corporation and the Department of Water, Council are being asked to

reconsider the pros and cons of direct charging for water as a way of cost recovery for new infrastructure

that will help to fairly future proof the supply of water in the Shire of Kondinin. In keeping with past

sentiments of Council ratepayers who are not on scheme or who are supplementing their domestic supplies

will continue to have reasonable access to water supplied through their rates. Large quantities that are

affecting the equitable use of the system for other users, for clearly commercial purposes, needs to be

addressed.

Background

Bureau of Meteorology (BOM) Mean Hyden Yearly Rainfall - 340.3mm

Department of Primary Industries and Regional Development (DPIRD) Yearly Rainfall reporting - DPIRD site

measured 200.4mm in 2019 compared to 202.5mm by the BOM site

Hyden Rainfall (mm) Kondinin Rainfall (mm)

2019 200.4 190.8

2018 295.8 306.8

2017 455.2 444.6

2016 435.8 352.0

2015 241.4 334.0


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2014 343.6 375.4

2013 414.4 524.8

Years that are above or near to the average across this sample appear to have significant rainfall in January

and February which did not occur in 2019 or as yet in 2020.

Councillors and members of the public are encouraged to circulate and complete the Department of Water

and Environmental Regulation (DWER) – Dry Season Survey for Livestock Water Supply. This can be found on

the DWER and Shire webpage or at

https://www.surveymonkey.com/r/Stock_Water_Dry_Season_Survey

This survey assists the DWER with its planning to ensure there is sufficient water in the regions.

Kondinin, Hyden and Karlgarin have recently benefited from $15.2m in water supply upgrades centred

around work that was carried out at Yeerakine Rock. This included 18km of upgraded water supply main to

connect a new tank and pumping station at Yeerakine Rock to the Great Southern Towns Water Supply

Scheme (GSTWSS) which services 44 towns across the Great Southern.

Wave Rock Dam and the Humps Dam have been acting as supplementary sources to support our towns as

part of the Scheme. The GSTWSS has been primarily serviced by the Harris River Dam in Collie since 1992.

The first attachment outlines the options and classifications of Water Corporation Fixed Standpipes while the

second attachment shows the location of Strategic Community Water Supplies overseen by the Shire of

Kondinin and DWER. These include 5 swipe card controlled and monitored sites being the following:

Kings Rock – Rock weir and catchment, tanks and bore

Allen Rocks – 2 primary tanks and 2 older tanks fed by bore

McCanns Rock – Rock Weir

Karlgarin Town Old Dam – tank supplied by WC lease of dam and catchment

Raine Rd/Humps – tank supplied by WC lease (Humps Dam)

So far this financial year the combined usage from these 5 sites is 2027kL which is almost double the usage

when compared with the same time in the 2018/19 financial year. Water Corporation is currently using the

tank at Raine Rd to feed water into the Humps dam. Once they have made progress and the Shire has installed

an adequate pump, this system will revert back to use by the public. This will potentially take up to 12 weeks.

Current issues and community concerns

Water Corporation warning that current demand may result in the closure of some standpipes. This

does not necessarily mean that water is unavailable. In most recent instances closures are the result

of too many users in the same area creating a draw on the system that is significantly out of the

ordinary. When this happens Water Corporation are unable to maintain water at the standards that

are required for it to be potable. Chlorination or other forms of treatment cannot keep up.

The reduction in meter size at Kondinin Lake Rd has made the overhead outlet unusable and the

flowrate filling the tanks is only 10L/min – This is expected to be 20 – 50L/min and is a combination

of the systems location on the scheme, backflow prevention device and meter size. Water can be

pumped out of the tanks via the camlock fittings at a much higher rate.

Users travelling into this LGA from other areas for the purpose of water carting either due to a lack

of water or as a result of payment systems.

Ensuring use of surface water before bores as heavy usage may impact their viability in the long term.

Water Deficiency Declarations have been made and accepted within our Rural Water Zone in

neighbouring Shires.

https://www.surveymonkey.com/r/Stock_Water_Dry_Season_Survey


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Raine Rd/The Humps tank is currently being used by Water Corporation to supply water to the Humps

Dam from a DWER source as Wave Rock Dam is empty – This is part of the scheme and helps to

supply Hyden Townsite as well as all Water Corporation Standpipes.

Aylmore Road Standpipe which has already been closed for a few days this summer by the Water

Corporation has had both tanks emptied on numerous occasions. The 25mm scheme outlet is refilling

these tanks at approximately 35-50L/min which equates to 50-72kL per day (less than 2 trips for

some of the larger carting vehicles that operate within the Shire). This is our busiest standpipe and

from November to the end of January 2500kL was used (due to concessional pricing this equates to

$6250 worth of water). This equates to roughly 15% of last financial year’s usage across all 9

standpipes and 25% this year. $49,595.75 was spent on water and service charges in 2018/19 which

is estimated to be 18,000kL in total from the 9 Community Standpipes in our LGA.

Currently all town and sport related ovals are either empty or fast approaching empty.

While the Karlgarin dam still holds a quarter to half of its 15,000kL capacity the placement of the tank

is above the current dam water level and the Shire is pumping/carting water into the tank. A Second

WC tank has also been installed so that water can be carted out to the Humps Dam for the drinking

water supply.

The vegetation and turn around at McCanns rock may be unsuitable for larger vehicles.

Due to the frequency of the volumes taken from some sites by a few heavy users there is limited

availability for everyone else.

Current standpipe maintenance budget of $58,000 has had 65% ($38,000) used with 6 months

remaining and $60,000 was spent last year.

While our LGA has managed a lot better than other parts of the region thanks to the strategic upkeep of

historical sources and new leases/maintenance of Water Corporation assets, it is important that we continue

to improve our resilience for future dry years.

Until this year Water Corporation had considered selling other depreciated assets to the Shire but it is a lot

more likely that we will have to arrange leases to access water from these sites.

Future Improvements

It is proposed by administration that Council consider a $60,000 - $100,000 water infrastructure reserve for

the next few financial years. This will start with implementing swipe card access at Aylmore Rd, Tolland Rd

and Kondinin Lake Rd so that we can monitor usage, exclude or charge users from out of the area and provide

feedback to ratepayers who’s usage is affecting other users.

Estimated costs: Standpipe Controller $20,000 per unit, 100kL – 275kL Tank $10,000 - $20,000

The remainder of funds will be spent on storage tanks at sites that have none or can expand and moving

forwards, discussions with DWER and WC will hopefully lead to an extra standpipe in East or South East Hyden

when capacity permit. This may also allow for dam wall repairs or the taking on of further sites/leases in the

future. Locations such as Kings Rock and McCanns rock have been immensely valuable already and Dam wall

repairs may be necessary so that these assets are available into the future.

As per the attached information local governments are able to on charge water usage from fixed standpipes.

The Shire cannot charge for water through the current supplies that are swipe card controlled as these are

DWER emergency supplies.

The Shire not allowing access to water from a fixed standpipe to some users would be an unfair system. In

order to balance extreme usage so that others still have access to water Council could implement a tiered

payment system.


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This may require input from Water Corporation and the public so as to determine reasonable quantities but

could be adjusted and monitored per month. For example Aylmore North standpipe only has the

capacity/flowrate to supply a maximum of 50kL per day or 1500kL per month. Any single user that consumes

greater than 1/5 or 1/10 of the capacity per month of a single source could be charged an elevated price as

an incentive to cart from other sources, making it more equitable for the other users.

The Shire, as well as numerous farmers are using the current conditions to clear and improve dams. Farmers

should all be encouraged to cart to troughs and tanks as well as de-silt. Where salinity and catchment size is

not an issue larger deeper dams with less surface area than multiple smaller dams loose less water due to

evaporation which on average in this region is 2m per year.

Any Shire funds will be leveraged alongside any valid applications to the Community Water Supply Program

which through DWER provides grants of up to $100,000 to assist projects that reduce reliance on scheme

water.

Water Deficiency Declarations

A water deficiency declaration is made as a last resort after continued dry conditions due to climate change

have depleted on-farm and State Government managed community water supplies.

A 'water deficiency declaration' is a government response to safeguard the commercial interests of farmers

during very dry periods. A declaration occurs when a group of five or more farmers, within a 20-kilometre

radius, require water from an off-farm source and have to travel greater than a 40-kilometre radius from

their farm to get this. In extreme circumstances, water may be provided for individual famers.

A declaration requires the government to provide water for livestock needs at a central storage point, within

a 40-kilometre radius of the farms concerned.

The process leading to a declaration of 'water deficiency' involves a local government making a formal

request to the Department of Water and Environmental Regulation which, after consulting with the

Department of Primary Industries and Regional Development, makes a recommendation to the Minister for

Water.

Statutory Environment Local Government Act 1995 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirement Simple Majority

RESOLUTION 3538 Moved Cr G Lynch Seconded Cr B Gangell That Council make allowance in the 2020/2021 financial year for a $100,000 Water Infrastructure Reserve that is revaluated on a yearly basis.

CARRIED 6/0


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9.5 ENVIRONMENTAL HEALTH OFFICER

The demolition of 53 Rankin Street is progressing and will be undertaken within the next month. A Health notice was issued to the Kondinin Roadhouse requiring reregistration of the food business.

9.6 KONDININ MEDICAL CENTRE

Back to normal operation after some limited days and Locum days across December/January.

FOR INFORMATION ONLY

9.7 BUILDING SURVEYOR’S REPORT – DECEMBER AND JANUARY 2020

Nil

9.8 SWIMMING POOLS

Hyden Pool- January attendance: 671 Water tests were good. Equipment Issues- New toys and artificial lawn for playpen. Property Issues- Extra camera needed for west side fence.

Shade cloth needed for toddler playpen. Aircon needed for kiosk.

Activities- Vac Swim, early morning swimming, Bronze Medallion, Australia Day BBQ with 94 visitors to the pool. Activities Next Month- School swimming lessons for 2 weeks, Thank a Volunteer BBQ and awards, early morning swimming. In General, there was a dust born bug in the lap pool this month due to carpark, harvested paddock and strong winds. The pool was closed for 2 days to super chlorinate the pool. Water was sampled by Pathwest and was given the all clear. Kondinin Pool- December attendance 1198 January attendance 589 Water meter - 05/02/20 15890 December and January water tests were good. December attendance was excellent with 1198 visits, slightly below our record. However January attendance was well below average with only 590 visits compared to the usual 800+ visits. This I believe was due to the majority of locals leaving for summer holidays as usual, while the usual January visitors were absent. The movie night on the 14th December was well attended with over 30 attending the movie. Another big thanks to the Lions crew and everyone who supported the BBQ fundraiser. December in-term school swim lessons were excellent with Sam and the crew providing the school with quality lessons as usual. Vacswim lessons were poorly attended due to the time of year, however the children who did attend were treated with 10 days of excellent training and one on one time, with lots of attention and dedication from Vacswim instructor Rebekah.


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Australia Day was well attended considering how quiet January was with around 25 visits for the day and around 22 for the Movie Night & Sausage Sizzle. A big thanks to Toni Smeed for organising the fun and games for the kids in the afternoon. A new water cooler was installed in the foyer on 6th January and is an excellent addition to the centre. Issues 7th December Dust storms closed 12.45-4.15 Bisulphate dosing pump failure 9th December: Disassembled, cleaned, reset loading spring & cleaned the foot valve, now working 100%. I replaced the chlorine pump mechanical seal on the 14th December due to a leak. On the 13th January I found a small long crack in the grout on the Eastern bulkhead. I performed a leak ink test on the crack the following day, this does not seem to leak. Ryan Glass from commercial aquatics will get back to me with any comments from their structural engineer but he believes if it's not leaking it is most likely a shrinkage crack, and nothing serious. I plan to remove some tiles before the end of the season and check to see if the crack continues into the concrete. If all appears well, at the end of the season I will drain the pool and repair the grout. In the meantime I will closely monitor this issue by leak testing on a regular basis. Events: The Kondinin Primary School have shifted their in term swimming program to the first two weeks of school and are scheduled in Monday - Friday from 10.00am 3rd February - 14th February. Mums & Bubs classes are due to be held at the centre on Tuesday mornings at 10am starting on the 4th of February. Kondinin Football club booked for use of the pool for their training on 4th February. Swim Club and Time Trials finished for Christmas break on the 11th December and 22nd December respectively. The Club plans to recommence Wednesday 5th February with Time Trials starting 9th February. Again a big thanks to all involved to make this happen. CRC & the school are planning to hold a disco on the 13th February in the bill smoker room. The Kondinin Triathlon is scheduled for 15th February Early morning breakfast TBA

9.9 BUILDING MAINTENANCE REPORT

The following is not an exhaustive list of current Building Maintenance and Repairs

Kondinin Airstrip – Grease seized Windsock after report from RFDS & replace vandalized lights

Hyden Pavilion – Tap repairs and doors/Locks

Young Ave – Storm Insurance Fence replacement

Hyden Hall – Water Leaks

Wave Rock Public Toilets – Replace Urinal Cistern, replace burst water main to basin and assorted lights and fittings

Assorted Staff Housing – Replace Oven, Replace Locks, Aircon re-gas

Hyden Youth Base – Vandalism repairs to taps, basins and doors ongoing

Kondinin Caravan park Ablutions – Unblock pipes and replace fittings

Hyden Swimming Pool – Replace balance tank valve


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Trembath Park – Repair picnic table

Hyden CRC – Replace Veranda ceiling and paint

Kondinin Medical Centre – Full air-conditioning investigation and re-gas and repair water leaks

Replace other assorted vents, tap fittings and lights

9.10 RANGER ACTIVITY

9.10.1 Ranger and Infringement Policy – Shire of Kondinin

Applicant: Shire of Kondinin Author: AMC Date: 5th February 2020 Disclosure of Interest: No interest to disclose Attachments: Summary/Background As determined at the December 2019 Ordinary meeting a Draft Ranger/Infringement Policy is provided for consideration. The following policies will be included in the ongoing major review of the policy manual that will be workshopped with council in the coming months: Dogs in public places, Surveillance (CCTV), Rat Baiting and private events in public spaces. Infringement Policy Issuing Infringements Councillors, Shire staff and Contractors are to act in a fair and consistent manner when issuing infringements. Education and rectification should be considered in the first instance at the officer’s/contractors discretion (for example requests to rectify or explanations that this is a no smoking or no dog area). Nuisance and disregard should be considered contrary to this statement (for example continued demonstration of a prohibited activity or more serious incidents such as a dog attack). Infringements are to be issued on templates from relevant legislation and where possible from an infringement book approved by the CEO. An “on the spot fine” is not required to be paid for the number of days listed on the infringement notice or explanatory letter. Payment can be made in person or over the phone with Shire of Kondinin Customer Service Officers. Officers or contractors are required to assess their delegated responsibility prior to issuing any infringement. Any supplementary evidence such as photos or reports should accompany documentation provided to Administration for record keeping. Infringements should be provided to Administration at the Kondinin or Hyden Offices as soon as is practical and no longer than 5 business days after issue. Administration is then required within 2 business days to post a copy of the infringement along with an explanatory letter. Withdrawal or upholding of infringements Objective - To ensure the process for the withdrawal of infringement notices is fair and unbiased. Policy - Where a person in receipt of an Infringement Notice considers that the Notice has been incorrectly issued or the alleged offence has been committed under extenuating circumstances, an application for withdrawal of the Infringement Notice should be submitted for consideration by the Chief Executive Officer.


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The Chief Executive Officer may refuse the application or may approve the withdrawal of an infringement where: 1) The infringement has been issued in error or incorrectly; 2) The information contained in the infringement notice for the breach of a local law contains an error/s; 3) The reasons provided by the applicant in support of the requested withdrawal of the infringement are considered to be reasonable in the opinion of the CEO and the CEO is satisfied that non-compliance which resulted in the infringement is not a blatant disregard of the Town’s local laws. 4) Infringements should be issued under relevant legislation by an authorised officer other than the CEO so that the same person considering the withdrawal is not the issuing officer. Statutory Environment Local Government Act 1995 Litter Act 1979 Bushfires Act 1954 Dog Act 1976 Cat Act 2011 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirement Simple Majority

RESOLUTION 3539 Moved Cr T Mulcahy Seconded K Mouritz That Council adopt the Infringement Policy as provided.

CARRIED 6/0

9.10.2 Ranger Report December 2019 and January 2020

December 2019

Liaise with Kondinin resident/administration complaints regarding footpaths obstructed in Kondinin.

Attended to reports of Kondinin juveniles trespassing/graffitiing at Kondinin old drive in premises. Liaised with Shire administration, Kondinin police and the guardians of those involved.

1 x dog complaint

1 x Litter Infringement issued

1x Bush Fire Infringement issued

17 x Wave Rock Receipts

General patrols in Hyden/Kondinin areas.

Walk Trails Wave Rock/Humps- Cleared pathways and collected rubbish.

Monthly Inspection Repeater East Hyden/Karlgarin

46 ‘No Entry Tickets Displayed’ - Wave Rock

Attended reports off road bikes - Kondinin.

January 2020


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Impounded dog

2 x Litter Infringements issued

3 x Litter Warning Notices issued

Liaised with Officer from DPIRD relating to reports of European Wasps at Wave Rock

41 ‘No Entry Tickets Displayed’ – Wave Rock

General patrols in Kondinin/Hyden areas

Clearing/litter collection/remove fallen trees – Wave Rock Walk Trails

11. BUSINESS OF AN URGENT NATURE

Nil

12. CLOSURE

Being no further business the Shire President thanked Councillors and Staff for their attendance and declared the meeting closed at 5.45pm.

SHIRE OF KONDININ · Mrs Tory Young (MPD) Mrs Hannah Repacholi (ESO) 3. RESPONSE TO PREVIOUS PUBLIC...

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