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ProjectWise V8i Web User Manual for

Subconsultants & Team Members

submitted to

Michael Baker International Subconsultants & Team Members submitted by

Michael Baker International ProjectWise Support Team

July 31, 2015

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Table of Contents Table of Contents ...................................................................................................................2

LOGGING IN AND CHANGING YOUR PASSWORD .....................................................................3

GETTING STARTED .................................................................................................................6

CREATING YOUR WORKING DIRECTORY ..................................................................................7

HOW TO CHECK OUT FILES .....................................................................................................8

HOW TO CHECK IN FILES .........................................................................................................9

HOW TO IMPORT/CREATE FILES ........................................................................................... 10

HOW TO EXPORT FILES ......................................................................................................... 11

HOW TO IMPORT EXPORTED FILES ....................................................................................... 12

HOW TO DOWNLOAD FILES .................................................................................................. 13

HOW TO USE COPY OUT ....................................................................................................... 14

SEARCHING FOR A FILE IN PROJECTWISE ............................................................................... 15

TROUBLESHOOTING ............................................................................................................. 16

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LOGGING IN AND CHANGING YOUR PASSWORD

Once a ProjectWise account has been created for you, go to the following link to access

the Michael Baker ProjectWise system. Select “Login” in the upper right corner of the

screen.

https://pw1.mbakercorp.com

Select the Location/Datasource you will be working in: Baker Facilities, Baker Projects,

LPA Projects, Utah Projects.

Your User Name will be your first name, followed by your last name.

Example: John Doe

User Name: john.doe

Password: Michael Baker supplied password (Case sensitive)

* In some cases a middle initial or extra letter will need to be added to the user name.

* Baker employees must add bkr\ in front of their user name. Example: bkr\john.doe.

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Enter your User Name and Password then select Login. You will only have access to the

Location and project folders you are working on.

After ProjectWise accepts your login expand the Documents folder then the Projects

folder. You will then see the project or projects that you are working on. What you can

see, open or edit is determined by the rights assigned to your account. If you are not able

to see, open, edit, create or delete the folders or files you need to, please contact the

Baker PM or PWSupport@mbakerintl.com if the PM is not available.

Below are the Icons which indicate a document’s permissions and status.

Pencil — This icon means the document is checked in, and you have permission to modify the document's properties (Read and Write privileges) and/or you have permission to edit the document's attached file (File Read and File Write privileges).

Open book — You have read-only access to this document, either because your Write and File Write privileges have been turned off for this document, or because the document is not the active version.

Lock — Document is either checked out or exported by another user. You can still open this document as read-only.

Check mark — Document is checked out to you.

Diskette — Document has been exported by you.

Final — Document is in Final Status.

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To change your ProjectWise password, select Tools then Change password.

Your new password will need to match these complexity standards.

The password is at least eight characters long.

The password contains characters from at least three of the following four categories:

English uppercase characters (A - Z)

English lowercase characters (a - z)

Base 10 digits (0 - 9)

Non-alphanumeric (for example: !, $, #, or %) Unicode characters

For support contact: PWSupport@mbakerintl.com.

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GETTING STARTED

Once you are logged into ProjectWise, select the Interface you are instructed to use in the

Interface menu bar. Not all projects require this selection. Check with your Baker team

member to see if it is needed.

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CREATING YOUR WORKING DIRECTORY

Below are instructions on how to use the ProjectWise features: Check Out, Open and

Copy Out. When using these features the files are copied to a working directory that you

determine. ProjectWise will use this working directory to store files accessed using the

features listed above. It is strongly suggested that you never access files from the

working directory. It is a temporary storage location for files. The current files will

always reside on ProjectWise. Always open files directly from ProjectWise.

When accessing a file for the first time you will be prompted to “Select a Working

Directory”. It is suggested that you create a folder in the default location. Just select OK.

Example: C:\pwv8i-web\Baker_Projects\john.doe

Once this working directory is created files will be copied here for viewing or editing.

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HOW TO CHECK OUT FILES

First, you want to browse to the project/directory that you are working on, just as you

would in Windows Explorer.

When you find the file you are browsing for, right click and choose Check Out.

This will copy the file to your local PC and lock it so others cannot make changes while

you are working on it. When a file is checked out, it copies all files that are attached to it

including raster files. It also copies files that are attached to your reference files. These

files are copied to a predetermined location. It is recommended that you keep your files

as clean as possible to help with the speed of file transfer. Only attach files that are

needed.

* If you right click and choose Open, the file will open and be checked out.

* If you get an error while accessing files from ProjectWise, allow the Active X add-on

to install by selecting the option below the address bar. Also, see Troubleshooting at the

end of this document.

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HOW TO CHECK IN FILES

To check a file back in simply save and close the file, then in ProjectWise, right click on

the file and select Check In, enter a comment if prompted and select OK. If a file is not

Checked In, the file on the server will not be updated and others will have Read Only

access. If others need Write access, you will need to Check In the file when you are

finished. Always Check In files before exiting ProjectWise.

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HOW TO IMPORT/CREATE FILES

To Import or Create Documents in ProjectWise browse to the folder you would like to

put the file(s), select Documents then New for a single file or Upload for multiple files.

You will then be prompted for the directory where your file(s) is/are located. This will

copy the file(s) into ProjectWise so others will have access to it/them.

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HOW TO EXPORT FILES

Files can be exported to work on outside ProjectWise. While the file is exported, it is

locked so others cannot change the file. It is then Read Only in ProjectWise.

To Export a file, right click on the file and select Export. You will then be prompted for a

location to Export the file. Select a location and then OK. It is very important to

document this location because when importing the file back into ProjectWise it will

prompt you for the location of the file(s) if they are not in the same location. When a file

is exported, it will copy all attached files to the same location. The only file that is locked

is the file you exported. All attached files are only copies. Multiple files can be exported

at the same time.

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HOW TO IMPORT EXPORTED FILES

Browse to and select the file(s) you exported from ProjectWise, then right click and

select Import. If the file(s) is not in the same location it was exported to it will prompt

you for a location of the file(s).

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HOW TO DOWNLOAD FILES

Files can be downloaded from ProjectWise. A file that is downloaded from ProjectWise

is only a copy. Using Download copies the file you select and the attached files.

To Download a file, right click on the file and select Download. You will then be

prompted for a location to download the file. Select a location and then OK. Multiple

files can be downloaded at the same time.

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HOW TO USE COPY OUT

Copy Out allows you to copy files from ProjectWise to your local working directory.

Copy Out is similar to Check Out, except it copies the file(s) and its attachments without

locking it. If a file was previously opened, Copy Out replaces the copy that already exists

in your local working directory. Like Check Out, Copy Out copies the files to a

predetermined location. Copy Out is used to update files in your local working directory

that have been changed or updated in ProjectWise. This option is not used very often.

To use Copy Out, right click on the file and select Copy Out. This will copy the file to

your local working directory. When a file is copied out, it copies all files that are attached

to it including raster files. It also copies files that are attached to your reference files. It is

recommended that you keep your files as clean as possible to help with the speed of file

transfer. Only attach files that are needed. Multiple files and/or folders can be selected

when using Copy Out.

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SEARCHING FOR A FILE IN PROJECTWISE

Enter a file name in the search field in the upper right corner of the ProjectWise page and

select Go. This will search ProjectWise for the file you are looking for. You may use a

wildcard to search, but it could take several minutes to locate the file as well as others

that match the search criteria. (Example search: Test*.docx)

You may also use the Advanced Search which will give you more options to choose

from. Select the Advanced Search link under the search field. Fill in any criteria that you

want to search for and click Go. It will display the results of your search in ProjectWise.

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TROUBLESHOOTING

If you get an error while accessing files from ProjectWise, allow the Active X add-on to

install by selecting the option below the address bar.

Below are some suggested settings that will allow ProjectWise to Open, Download,

Check Out, Copy Out and Export files.

Configure Internet Explorer security settings

1. For ActiveX controls to work properly in Internet Explorer, go to Tools >

Internet Options > Security tab, select Trusted sites, click Custom Level,

then make sure the following are set in the Security Settings dialog:

Category Setting Value

ActiveX controls and

plug-ins Download signed ActiveX controls

Prompt

Download unsigned ActiveX controls

Disable

Initialize and script ActiveX controls not marked as safe

for scripting

Disable

Run ActiveX controls and plug-ins Enable

Script ActiveX controls marked safe for scripting Enable

Scripting Active Scripting Enable

Allow paste operations via script Enable

Scripting of Java applets Enable

2. (Windows Server 2003 / 2008 only) For downloading to work properly when

using Internet Explorer on Windows Server 2003 or 2008, go to Tools >

Internet Options > Security tab, select Trusted sites, click Custom Level,

then make sure the following are set in the Security Settings dialog:

Category Setting Value

Downloads

Automatic prompting for file

downloads

Enable

3. (Windows Vista only) For copy outs to function properly when using

Internet Explorer on Windows Vista, go to Tools > Internet Options >

Security tab and turn off the setting, Enable Protected Mode.

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Configuring your browser's Trusted Sites list

Adding the Web Parts website address and the about:blank website to your

browser's Trusted sites list is a requirement for using ProjectWise Web Parts.

1. In Internet Explorer, go to Tools > Internet Options.

2. In the Internet Options dialog, select the Security tab.

3. Select Trusted sites and click the Sites button.

4. In the Trusted sites dialog that opens, type pw1.mbakercorp.com and click Add.

5. Next, type about:blank and click Add.

6. Click OK to close the Trusted sites dialog.

7. Click OK to close the Internet Options dialog.

Turning off your browser's popup blocker

Occasionally Web Parts needs to open items in a new window. For example,

if you right-click a folder and select Properties when the Properties web

part is not present, the properties of the selected folder display in a new

window. When your popup blocker is enabled, these additional windows

will not open; therefore you should disable the popup blocker in your

browser. See your browser's documentation for instructions.