National Infrastructure Asset Management Strategy and Framework for IAM
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National Infrastructure Asset Management Strategy and Framework for IAMAsset Management Interest group DBSA, MIDRANDB.A MBENTSE (D: P&S)14 October 2010
BACKGROUNDThis Strategy was developed over a two year period by DWA with support from several sector partners: National Treasury, the South African Local Government Association (SALGA), the Department of Provincial and Local Government (DPLG), the Development Bank of Southern Africa (DBSA), the Water Research Commission (WRC), Rand Water and Johannesburg Water.
A national reference group consisting of the above-named partners was established in October 2007 and has given comments and input to this Strategy.
DWA is leading the actions within each output of the framework, taking responsibility for those within its power to do so, and working closely with other national government departments where responsibility for the envisaged action is statutorily with those departments.
The Strategy and the Framework is still undergoing the DWA approval processes for implementation.
APPROVAL DELAYSLengthy approval processesInternal engagements with other unitsClear consultation processUpdating as time was lost
The Water Services Infrastructure Asset Management Strategy The objective of the National Water Services Infrastructure Asset Management Strategy is to achieve the following outcomes:
Address service delivery failures in targeted water services institutions in the short term, and effect improvements that can be publicised in order to demonstrate the benefits of IAM.
Develop in the water sector in the longer term a culture of sustained improvement in the management of water services infrastructure.
DWA ROLEDWA as Sector Leader (principally):Create an enabling environment for IAM (including policy, legislation, norms & standards)Develop a national IAM strategyDevelop a national IAM implementation frameworkFacilitate stakeholder participation & awarenessProvide support, training and mentorship
DWA ROLE DWA as Sector Regulator (principally):Monitor performance of IAM service interruptions, service quality, functionality, etc.Audit compliance to minimum IAM standards:asset registers, maintenance plan, risk plan etc.Audit asset values & asset investment plans (with NT)DWA as Custodian of water (principally):Pollution control, water conservation / leakage controlCost-effective use, licensing etc.
Key principlesSystems approach. IAM planning must address the full delivery chainIAM is a process - not a project or an event. Water services focus. Outcomes-based. Each strategic priority must be outcomes-based, and outcomes must be measurable.An appropriate mix of short term successes and long term sustainability.Focus on and prioritisation of the key challenges. (In Phase 2 of this project, several hundred challenges were identified.) Recognition that there is no one size solution that fits all; the priorities and options differ from institution to institution, and change with time.
National Implementation FrameworkTen outputs focus on:AwarenessSynergyTargeted supportMunicipal Guide and suite of toolsM&E systemRegulatory frameworkSkills procurementHuman resource developmentR&D and knowledge disseminationProgramme management
Examine Output 2 Greater synergy with water services IAM initiatives achieved
ActivitiesResponsibilityEngage and find synergy with initiatives within DWADWA (Dir: P&S)Engage with and analyse initiatives other than those of DWA, and find synergy, as appropriateSRG with DWA taking the leadEnsure IAM is fore grounded when documents are developed for the water services businessSRG and Municipal Reference Group (MRG)Synergy sub-outputs2.1Planning documents2.2Financing mechanismsDWAF with COGTA and NTreasury
Examine Output 1 Increased IAM awareness in thewater services sector
ActivitiesResponsibilityDevelop a multi-pronged awareness campaign which takes particular target audiences into accountStakeholder Reference Group (SRG) with DWA taking the leadImplement the awareness campaign in terms of: media developed activities undertaken monitoring and reviewSRG with DWA providing the secretariat and coordination
Examine Output 3Improved WSI IAM through targeted support from national government L
ActivitiesResponsibilityProvide guidance and support to selected WSIs Undertake desk top capacity assessment Develop criteria for selection and prioritisation Determine status quo of individual WSIs Determine priorities for support Select WSIs, draw up individual WSI action plans, implement and monitorSRG with DWA, COGTA and DBSA,N Treasury taking a leading roleProvide direct assistance to prioritised crisis cases Undertake functional assessment of infrastructure Develop criteria for selection Select interventions, ensure budgets, implement and monitorTreasury with COGTA and DWA
Examine Output 4 Municipal (WSI) implementation framework and supporting suite of tools developed
ActivitiesResponsibilityDevelop appropriate suite of tools(ID need, ID range of tools required, ID existing tools, adapt and develop)MRG and SRGEnsure tools are readily available and usedSRG and DWATools sub-outputs4.1 Asset register and asset management plan templates4.2 Intervention and recovery plan4.3 Resources identified4.4 Financing guide4.5 Life cycle planning guide4.6 HRD checklists and generic contracts4.7 Roles and responsibilities guide4.8 Case studies and lessons on good practiceMRG, DWAF and TreasuryMRG and SRGMRG and SRGMRG and SRGMRG and SRGSRG with NIMS and othersMRG and SRGWIN, MRG and SRG
Examine Output 5 Water services IAM M&E system developed and linked to current WSI IAM M&E initiatives
ActivitiesResponsibilityDefine the scope of WSI IAM M&E initiatives Review DWA water services M&E in terms of IAM requirements Identify monitoring processes Identify evaluation processes Develop KPIs Use to strengthen existing systemSRG with DWA taking the leadLink M&E system with sector wide IAM information management system for WSIs to report against KPIsSRG with Treasury, dplg and DWA
Examine Output 6 A regulatory framework is defined and implemented
ActivitiesResponsibilityDefine the scope of WSI IAM regulatory requirementsTreasury with DCGTA and DWADevelop effective incentivesIdentify policy and legislation changesTreasury and DWAAmend and / or develop regulations (3 5 most important ones)
Examine Output 7WSI IAM skills procurement supported through outsourcing
ActivitiesResponsibilityAssess frequently encountered obstaclesNational Treasury and dplg, with input from DWASimplify procedures for procurementProvide written guidance on use of special conditionsProvide support with immediate procurement alternatives (e.g. section 78 / mentoring programmes)National Treasury and DWA
Examine Output 8 Appropriate IAM human resource development for WSIs supported (L)
ActivitiesResponsibilityEstablish IAM as municipal programme and KPA for political and administrative structuresSRGIdentify gaps in existing skills base per WSIEnforce existing standards for classes of skillsSupport processes to re-skill and upgrade skillsIdentify training and other courses for WSI staffSupport processes to formalise training at universities, training centres and via SETAs
Examine Output 9 Increased R&D and knowledge dissemination in water services IAM
ActivitiesResponsibilityIdentify key needsSRG and MRG with WRC taking the leadDevelop R&D agendaDevelop knowledge platform and knowledge sharing strategyStrengthen research capacity and infrastructureImprove communication and coordinationPublicise and disseminate researchDevelop KPIs to measure impact of above
Examine Output 10 Implementation of the Framework is managed on time, according to budget, and with appropriate guidance and support
ActivitiesResponsibilityStrengthen SRG and ensure it is used to provide strategic oversight and guidanceSRG facilitated by DWAStrengthen MRG to provide strategic guidance and practical inputsSRGStrengthen political ownership to set directives and level of importance for IAMSRGStrengthen capacity of national government departmentsSRGManage the implementation on time and according to budgetSRG with DWA providing secretariatEnsure indicators per output are honed and strengthenedSRG
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