National Infrastructure Asset Management Strategy and

Framework for IAM

Asset Management Interest group DBSA, MIDRAND

B.A MBENTSE (D: P&S)

14 October 2010

BACKGROUND• This Strategy was developed over a two year period by DWA with

support from several sector partners: National Treasury, the South African Local Government Association (SALGA), the Department of Provincial and Local Government (DPLG), the Development Bank of Southern Africa (DBSA), the Water Research Commission (WRC), Rand Water and Johannesburg Water.

• A national reference group consisting of the above-named partners was established in October 2007 and has given comments and input to this Strategy.

• DWA is leading the actions within each output of the framework, taking responsibility for those within its power to do so, and working closely with other national government departments where responsibility for the envisaged action is statutorily with those departments.

• The Strategy and the Framework is still undergoing the DWA approval processes for implementation.

APPROVAL DELAYS

• Lengthy approval processes

• Internal engagements with other units

• Clear consultation process

• Updating as time was lost

The Water Services Infrastructure Asset Management Strategy

The objective of the National Water Services Infrastructure Asset Management Strategy is to achieve the following outcomes:

• Address service delivery failures in targeted water services institutions in the short term, and effect improvements that can be publicised in order to demonstrate the benefits of IAM.

• Develop in the water sector in the longer term a culture of sustained improvement in the management of water services infrastructure.

DWA ROLE

• DWA as Sector Leader (principally):– Create an enabling environment for IAM

(including policy, legislation, norms & standards)

– Develop a national IAM strategy

– Develop a national IAM implementation framework

– Facilitate stakeholder participation & awareness

– Provide support, training and mentorship

DWA ROLE

• DWA as Sector Regulator (principally):– Monitor performance of IAM

• service interruptions, service quality, functionality, etc.– Audit compliance to minimum IAM standards:

• asset registers, maintenance plan, risk plan etc.– Audit asset values & asset investment plans (with NT)

• DWA as Custodian of water (principally):– Pollution control, water conservation / leakage control– Cost-effective use, licensing etc.

Key principles

• Systems approach. IAM planning must address the full delivery chain

• IAM is a process - not a project or an event. • Water services focus. • Outcomes-based. Each strategic priority must be outcomes-based,

and outcomes must be measurable.• An appropriate mix of short term successes and long term

sustainability.• Focus on and prioritisation of the key challenges. (In Phase 2 of

this project, several hundred challenges were identified.) • Recognition that there is no “one size solution” that fits “all”; the

priorities and options differ from institution to institution, and change with time.

National Implementation Framework

Ten outputs focus on:1. Awareness

2. Synergy

3. Targeted support

4. Municipal Guide and suite of tools

5. M&E system

6. Regulatory framework

7. Skills procurement

8. Human resource development

9. R&D and knowledge dissemination

10. Programme management

Examine Output 2 Greater synergy with water services IAM

initiatives achieved

Activities Responsibility

Engage and find synergy with initiatives within DWA

DWA (Dir: P&S)

Engage with and analyse initiatives other than those of DWA, and find synergy, as appropriate

SRG with DWA taking the lead

Ensure IAM is fore grounded when documents are developed for the water services business

SRG and Municipal Reference Group (MRG)

Synergy sub-outputs2.1 Planning documents2.2 Financing mechanisms

DWAF with COGTA and NTreasury

Examine Output 1 Increased IAM awareness in the

water services sector

Activities Responsibility

Develop a multi-pronged awareness campaign which takes particular target audiences into account

Stakeholder Reference Group (SRG) with DWA taking the lead

Implement the awareness campaign in terms of:• media developed• activities undertaken• monitoring and review

SRG with DWA providing the secretariat and coordination

Examine Output 3Improved WSI IAM through targeted

support from national government L

Activities Responsibility

Provide guidance and support to selected WSIs• Undertake desk top capacity assessment• Develop criteria for selection and prioritisation• Determine status quo of individual WSIs• Determine priorities for support• Select WSIs, draw up individual WSI action plans, implement and monitor

SRG with DWA, COGTA and DBSA,N Treasury taking a leading role

Provide direct assistance to prioritised crisis cases• Undertake functional assessment of infrastructure• Develop criteria for selection• Select interventions, ensure budgets, implement and monitor

Treasury with COGTA and DWA

Examine Output 4 Municipal (WSI) implementation framework

and supporting suite of tools developedActivities Responsibility

Develop appropriate suite of tools(ID need, ID range of tools required, ID existing tools, adapt and develop)

MRG and SRG

Ensure tools are readily available and used SRG and DWA

Tools sub-outputs4.1 Asset register and asset management plan templates4.2 Intervention and recovery plan4.3 Resources identified4.4 Financing guide4.5 Life cycle planning guide4.6 HRD checklists and generic contracts4.7 Roles and responsibilities guide4.8 Case studies and lessons on good practice

MRG, DWAF and TreasuryMRG and SRGMRG and SRGMRG and SRGMRG and SRGSRG with NIMS and othersMRG and SRGWIN, MRG and SRG

Examine Output 5 Water services IAM M&E system developed and

linked to current WSI IAM M&E initiatives

Activities Responsibility

Define the scope of WSI IAM M&E initiatives• Review DWA water services M&E in terms of IAM requirements• Identify monitoring processes• Identify evaluation processes• Develop KPIs• Use to strengthen existing system

SRG with DWA taking the lead

Link M&E system with sector wide IAM information management system for WSIs to report against KPIs

SRG with Treasury, dplg and DWA

Examine Output 6 A regulatory framework is defined and

implemented

Activities Responsibility

Define the scope of WSI IAM regulatory requirements Treasury with DCGTA and DWADevelop effective incentives

Identify policy and legislation changes Treasury and DWA

Amend and / or develop regulations (3 – 5 most important ones)

Examine Output 7WSI IAM skills procurement supported

through outsourcing

Activities Responsibility

Assess frequently encountered obstacles National Treasury and dplg, with input from DWA

Simplify procedures for procurement

Provide written guidance on use of special conditions

Provide support with immediate procurement alternatives (e.g. section 78 / mentoring programmes)

National Treasury and DWA

Examine Output 8 Appropriate IAM human resource

development for WSIs supported (L)

Activities Responsibility

Establish IAM as municipal programme and KPA for political and administrative structures

SRG

Identify gaps in existing skills base per WSI

Enforce existing standards for classes of skills

Support processes to re-skill and upgrade skills

Identify training and other courses for WSI staff

Support processes to formalise training at universities, training centres and via SETAs

Examine Output 9 Increased R&D and knowledge

dissemination in water services IAM

Activities Responsibility

Identify key needs SRG and MRG with WRC taking the lead

Develop R&D agenda

Develop knowledge platform and knowledge sharing strategy

Strengthen research capacity and infrastructure

Improve communication and coordination

Publicise and disseminate research

Develop KPIs to measure impact of above

Examine Output 10 Implementation of the Framework is managed

on time, according to budget, and with appropriate guidance and support

Activities Responsibility

Strengthen SRG and ensure it is used to provide strategic oversight and guidance

SRG facilitated by DWA

Strengthen MRG to provide strategic guidance and practical inputs SRG

Strengthen political ownership to set directives and level of importance for IAM

SRG

Strengthen capacity of national government departments SRG

Manage the implementation on time and according to budget SRG with DWA providing secretariat

Ensure indicators per output are honed and strengthened SRG

THANK YOU,AND PLEASEGIVE INPUTS