HRMSELECTION

Learning ObjectivesMeaning & DefinitionSelection processInductionObjectivesOrganizations point of viewEmployees point of viewSteps in induction programmePlacement

Meaning & DefinitionSelection is the process of picking individuals ( out of the pool of job applicants) with requisite qualifications and competence to fill jobs in the organization.A formal definition of selection is: It is the process of differentiating between applicants in order to identify ( and hire) those with a greater likelihood of success in a job.

Selection process

Preliminary screeningSelection testsEmployment interviewReference and Background AnalysisSelection DecisionPhysical ExaminationJob offerEmployment ContractEvaluation

Preliminary Screening

The number of applications normally received against any advertised vacancy are usually more.This creates the problem of selecting the right persons.Moreover, conducting tests and interviews for all the candidates may not be always feasible and cost-efficient.To obviate such problems, most of the organizations sort out unsuitable candidates before going ahead with the selection process.

Preliminary Screening (Cont.)Example: for the post of a stenographer, a particular organization may define their rejection standards as below:Those who are having shorthand speed below 100 words per minute and types speed below 40 words per minute.Those who are not having any working experience,Those who are above 35 years age.

Reference and Background Analysis

Organization ask for references from the applicants in the application blank.Such references are preferred from earlier employers and schools/colleges/universities who have some acquaintance with the candidate.

Reference and Background Analysis(Cont.)Organization try to verify candidates from the references either over phone, through correspondence or through personal visits.Most of the organizations send a brief questionnaire to such references along with a confidential note, requesting them to furnish such details.

InductionAfter selection of employees, the first step is to orient them to organizational life.Induction or Orientation programme of an organization is a process to guide and counsel the employees to familiarize them with the job and the organization.This process helps an organization to clarify the terms and conditions of employment, specific job requirements and also to inculcate confidence in the minds of new entrants.

ObjectivesTo introduce new employees with the organizational environment, exposing them to the mission, history and traditions of the organization, its achievement and future challenges, its personnel policy and expectations from the new employees.To create a positive attitude in the minds of the new employees.To create proper awareness in the new employees ,enabling them to understand the business of the organization.

Objectives (Cont.)4. To provide opportunity to interact with other fellow employees and also with other managerial employees of the organization.

Organizations point of viewHistory, Mission, objectives and philosophy of the organizationIts product, production process, operations involved, state of technology.Its past achievement, present status and future growth plan.Structure of the organization and functions of different organization.

Organizations point of view( Cont.)5. Delegation of authority and function of different departments.6. Personnel policies, other miscellaneous policies, practices and regulation.7. Job description and responsibilities.8. Expectations from new employees

Employees point of viewJob responsibilitiesOffice proceduresGrievance handling proceduresSalary and perksService rules govering hours of work, overtimeRules covering probation, confirmation, promotion opportunities, transfer, etc.Retirement benefits

Employees point of view( Cont.)8. Employee services and welfare activities9. employees participation in small group activities, question schemes10. Performance evaluation.

Steps in induction programmeGeneral orientationSpecific orientationFollow-up orientation

PlacementAfter the initial programme is over, employee is put to a specific job, for which he has been selected.Most of the organizations put new employees on probation for a specified period after which they are confirmed or made permanent, provided they match the organizational requirement.

Placement (Cont.)Placement is defined as assigning employees jobs for which they have been identified as suitable based on the selection techniques.