FREEHOLD BOROUGH BOARD OF EDUCATION AGENDA FOR …...FREEHOLD BOROUGH BOARD OF EDUCATION AGENDA FOR...
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Freehold Borough BOE Agenda – May 12, 2014 Page 1
FREEHOLD BOROUGH BOARD OF EDUCATION
AGENDA FOR THE PUBLIC BOARD ACTION MEETING
TO BE HELD MONDAY, MAY 12, 2014 AT 7:00 PM IN PAC GYMNASIUM
280 PARK AVENUE, FREEHOLD, NJ 07728
GOALS OF THE FREEHOLD BOROUGH BOARD OF EDUCATION FOR 2013-2014
Goal #1 The Board will complete the Long Range Facility Plan to address both short term
and long term facility needs and develop an action plan to implement the
recommendations from the Long Range Facility Plan.
Goal #2 The Board will review the Strategic Plan previously adopted with the
Superintendent of Schools and provide an update to the public on the status of the
implementation of the plan.
Goal #3 The Board will assist and support the Superintendent of Schools so he is successful
in his transition as the educational leader of the Freehold Borough Public Schools.
A. STATEMENTS
1. Meeting Notice 2. Pledge of Allegiance 3. Roll Call
B. BOARD PRESIDENT/VICE PRESIDENT COMMENTS
C. APPROVAL OF MINUTES
1. Recommend the Board approve the release to the public of the minutes of the Board Retreat held on April 23, 2014.
2. Recommend the Board approve the release to the public of the executive minutes of the Board Retreat held on April 23, 2014 at a time when the public’s interest in disclosure is
greater than any privacy or governmental interest being protected from disclosure.
3. Recommend the Board approve the release to the public of the minutes of the Board Action Meeting held on April 28, 2014.
D. PUBLIC COMMENTS ON AGENDA ITEMS ONLY
E. SUPERINTENDENT’S REPORT – Dr. Rocco Tomazic
1. Calendar/Announcements
The Superintendent recommends the following motions to the Freehold Borough Board of
Education for approval:
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Freehold Borough BOE Agenda – May 12, 2014 Page 2
F. INSTRUCTION
1. United Way/YMCA 2014 Early Warning Summer Reading Program Authorize the district to partner with the YMCA of Monmouth County and the United
Way of Monmouth County to lend curricular and diagnostic support to the United
Way/YMCA 2014 Early Warning Summer Reading Program.
2. Suicide Prevention Training Approve 2 hours of Suicide Prevention Training for PAE, FLC & FIS on Friday, May 23,
2014 from 12:30 PM – 2:30 PM. The training will include information on HIB
Curriculum to implement Professional Development: American Foundation for Suicide
Prevention, More Than Sad District PD. Presenters will be Erin K. Parnell & Nicki
Francis, Community Health Instructors from CentraState Medical Center & Student
Health Awareness Center. The cost of the program is $300, appropriated from GAAP
account 11-000-218-500-00-00-04.
G. PUPILS
1. RESOLVED, the Board accepts the Superintendent’s report of all cases of Harassment, Intimidation and Bullying reported since the last board meeting on April 28, 2014.
Case Scho
ol
HIB? Description Action
FIS 27-13/14 FIS Yes Two offenders make fun of
victim on an ongoing basis.
One offender for HIB-related
attributes, the other offender as
a result of an ongoing conflict.
Offender #1 ISS, meeting
with family. Offender #2
Principal meeting. Victim
counseled.
FLC 16-13/14 FLC No Offenders and victim traded
insults, but investigation
showed that victim initiated.
Deemed a conflict
Both offenders removed
from assembly and received
office detention. Victim
counseled.
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Freehold Borough BOE Agenda – May 12, 2014 Page 3
2. RESOLVED, the Board approves the Superintendent’s report of all cases of Harassment, Intimidation and Bullying reported on April 28, 2014
Case School HIB? Description Action
FIS 24-13/14 FIS No Offenders teasing victim about boy/girl
issues; group otherwise friends.
Offenders and
victim counseled.
FIS 25-13/14 FIS Yes Offender made insulting and
demeaning comments about victim’s
physical appearance.
Offender and
victim counseled
FIS 26-13/14 FIS No Offender alleged to make fun of victim
due to having a double chin; offender
says victim purposefully makes a
double chin.
Offender and
victim counseled
FLC 14-13/14 FLC No Victim believed offenders were talking
about her and her brother because her
brother rolled his eyes at offenders.
Victim’s brother denies rolling his
eyes.
Offenders and
victim counseled.
FLC 15-13/14 FLC No Offender communicated through an
intermediary that he was going to
punch victim, although he claims it was
going to be a fake punch. No physical
contact, not tied to HIB-related
characteristic.
Offender 1 day
ISS, victim
counseled.
PAE 38-13/14 PAE No Offender allegedly called victim fat
after victim came in last in a race.
Offender admitted to saying student
was slow.
Offender and
victims counseled
PAE 39-13/14 PAE No Offender allegedly used a disparaging
word towards victim and threatened to
throw water on victim during recess.
Offender denies allegations.
Offender and
victim counseled.
PAE 40-13/14 PAE No Offenders allegedly made disparaging
comments to victim about his small
size; offenders deny the allegations.
Offender and
victim counseled.
PAE 41-13/14 PAE Yes Offender teased and made insulting
comments to victim related to gender.
Offender received
lunch detention,
victim counseled.
3. Private School Placement Approve special education student to attend Children’s Center for the remainder of the
2013/14 school year appropriated from GAAP Account 11-000-100-566-00-00-04.
SID School Location Tuition
10200025 Children’s Center Neptune, NJ $3,545.75
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Freehold Borough BOE Agenda – May 12, 2014 Page 4
4. Field Trip List Approve field trips in accordance with attached field trip list.
H. ADMINISTRATION
1. Staff Job Description Approve the following staff job description – Part-time Network Manager
I. BUSINESS
1. Approval of Travel Related Expenses Recommend the Board approve travel and related expense reimbursement in accordance
with N.J.A.C. 6A:23A7.4 as per attached 2013-2014 Travel Authorization Logs.
2. Payment of Bills – May 12, 2014 Recommend the Board approve the claims for goods received and services rendered and
certified to be correct by the Business Administrator/Board Secretary as of May 12, 2014
as follows:
Fund 11 – General Current Expense $445,589.74
Fund 12 – Capital Outlay 0
Fund 20 – Grants and Entitlements 39,194.59
Fund 60 – Food Services 43,577.95
Total $528,362.28
3. Implementation of the 2014-2015 Budget Authorize the Superintendent and the Business Administrator/Board Secretary to
implement the 2014-2015 budget pursuant to local and state policies.
4. Requisition of School Tax Levy Schedule BE IT RESOLVED, that the Freehold Borough Board of Education approve the
following Requisition of School Tax Levy Schedule for the annual operating budget for
the 2014-2015 school year as per the attached schedule.
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Freehold Borough BOE Agenda – May 12, 2014 Page 5
5. Appointments BE IT RESOLVED, that the Board approve the following appointments for the 2014-
2015 School Year:
Board Secretary James H. Strimple, Jr.
Treasurer of School Monies Bruce Rodman ($7,486 annually)
School Physician Dr, Mary Yee ($7,000 annually)
Affirmative Action Officer for District/Curriculum Jennifer O’Shea
504 Officer Jennifer O’Shea
Right to Know Contact Person Joseph Bilotti
Public Agency Compliance Officer School Business Administrator
Affirmative Action Officer for Contracts School Business Administrator
Integrated Pest Management Coordinator Joseph Bilotti
AHERA Coordinator Joseph Bilotti
Chemical Hygiene Officer Joseph Bilotti
Asbestos Management Officer Joseph Bilotti
Indoor Air Quality Designee Joseph Bilotti
Safety and Health Designee Joseph Bilotti
Substance Awareness Coordinator Heather Elkin
6. Line Item Transfers BE IT RESOLVED, that the Superintendent be authorized to approve line item budget
transfers between regular board meetings subject to board ratification for the 2014-2015
school year.
7. Uniform Minimum Chart of Accounts BE IT RESOLVED, that the Board adopt the Uniform Minimum Chart of Accounts for
New Jersey Public Schools for the 2014-2015 school Year.
8. Tax Shelter Annuity Companies BE IT RESOLVED, that the Board approve the following companies to provide Tax
Shelter Annuity salary reduction agreements for the 2014-2015 school year. (Information
sharing agreements are on file in the Business Office.)
AXA Equitable Great American Life Insurance Co.
Ameriprise/IDS Financial Services Security Benefit Life Insurance Co.
Lincoln National Life Legend Employee Benefit Account
Siracusa Benefits Program AIG/Variable Annuity Life Insurance Co.
NY Life Insurance & Annuity Corp.
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Freehold Borough BOE Agenda – May 12, 2014 Page 6
9. Petty Cash Accounts BE IT RESOLVED, that the Board approve the following petty cash accounts for the
2014-2015 School Year:
School/Department Responsible Party Amount
Business Office School Business Administrator $300
Freehold Intermediate School Ronnie Dougherty $100
Freehold Learning Center William Smith $100
Park Avenue Elementary Patrick Mulhern $100
10. Professional Services – General Counsel, Board Attorney Approve the following professional services resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR
GENERAL COUNSEL, BOARD ATTORNEY SERVICES
ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION
IN THE COUNTY OF MONMOUTH
WHEREAS, there exists a need for general counsel services, for the 2014-2015 school
year; and
WHEREAS, such general counsel services can be provided only by a legal firm, and the
firm of CLEARY, GIACOBBE, ALFIERI, JACOBS, LLC of 7 James Street, Florham
Park, NJ is so recognized; and
WHEREAS, funds are or will be available for this purpose and appropriated from GAAP
Accounts 11-000-230-331-00-00-09 and 11-000-230-339-00-00-09; and
WHEREAS, this action is the award of a non-fair and open contract in accordance with
N.J.S.A. 19:44A-20.5.
NOW, THEREFORE BE IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD
OF EDUCATION IN THE COUNTY OF MONMOUTH, AS FOLLOWS:
1. The firm of CLEARY, GIACOBBE, ALFIERI, JACOBS, LLC of 7 James Street, Florham Park, NJ is hereby retained to provide general counsel services.
2. The contract is awarded without competitive bidding as a “Professional Service” in accordance with the Public School Contract Law, N.J.S.A. 18A:18(A)(a)(1),
because it is for services performed by persons authorized by law to practice as
recognized profession.
3. The Board authorizes Matthew J. Giacobbe, Esq., of the firm CLEARY, GIACOBBE, ALFIERI, JACOBS, LLC of 7 James Street, Florham Park, NJ to
provide general counsel services at a rate of $145 per hour for partners and $135
per hour for associates.
4. A copy of this resolution along with the engagement letter and contract shall be placed on file with the Secretary of the Board.
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Freehold Borough BOE Agenda – May 12, 2014 Page 7
11. Professional Services - Special Education Counsel Approve the following professional services resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR
SPECIAL EDUCATION SPECIAL COUNSEL SERVICES
ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION
IN THE COUNTY OF MONMOUTH
WHEREAS, there exists a need for special education special counsel services, for the
2014-2015 school year; and
WHEREAS, such special education special counsel services can be provided only by a
legal firm, and the firm of WILENTZ, GOLDMAN & SPITZER, P.A. of 90 Woodbridge
Center Drive, Woodbridge, NJ is so recognized; and
WHEREAS, funds are or will be available for this purpose and appropriated from GAAP
Account 11-000-230-331-00-00-09; and
WHEREAS, this action is the award of a non-fair and open contract in accordance with
N.J.S.A. 19:44A-20.5.
NOW, THEREFORE BE IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD
OF EDUCATION IN THE COUNTY OF MONMOUTH, AS FOLLOWS:
1. The firm of WILENTZ, GOLDMAN & SPITZER, P.A. of 90 Woodbridge Center Drive, Woodbridge, NJ is hereby retained to provide special education special
counsel services.
2. The contract is awarded without competitive bidding as a “Professional Service” in accordance with the Public School Contract Law, N.J.S.A. 18A:18(A)(a)(1),
because it is for services performed by persons authorized by law to practice a
recognized profession.
3. The Board authorizes Viola S. Lordi, Esq., of the firm WILENTZ, GOLDMAN & SPITZER, P.A. OF 90 Woodbridge Center Drive, Woodbridge, NJ to provide
special education counsel services at a rate of $175 for Shareholders, an hourly
rate of $150 for Associates, plus reimbursable costs.
4. A copy of this resolution along with the engagement letter and contract shall be placed on file with the Secretary of the Board.
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Freehold Borough BOE Agenda – May 12, 2014 Page 8
12. Professional Services - Auditing Approve the following professional services resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR
AUDITING SERVICES
ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION
IN THE COUNTY OF MONMOUTH
WHEREAS, there exists a need for auditing services and to hire an auditor, for the 2014-
2015 school year; and
WHEREAS, such auditing services can be provided only by a licensed auditor and that
Gerard Stankiewicz, CPA, PSA of SAMUEL KLEIN and COMPANY, 36 West Main
Street, Freehold, NJ 07728 is so recognized; and
WHEREAS, funds in the amount of $33,250 are or will be available for this purpose and
appropriated from GAAP Account 11-000-230-332-00-00-09; and
WHEREAS, this action is the award of a non-fair and open contract in accordance with
N.J.S.A. 19:44A-20.5.
NOW, THEREFORE BE IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD
OF EDUCATION IN THE COUNTY OF MONMOUTH, AS FOLLOWS:
1. The auditing firm of SAMUEL KLEIN AND COMPANY, 36 West Main Street, Freehold, NJ 07728 is hereby retained to provide auditing services necessary in
conjunction with the engagement letter submitted on February 24, 2014.
2. The Board of Education appoints Gerard Stankiewicz, CPA PSA, partner of SAMUEL KLEIN AND COMPANY to serve in the capacity of auditor.
3. The contract is awarded without competitive bidding as a “Professional Service” in accordance with the Public School Contracts Law, NJSA 18A:18A(a)(1),
because it is for services performed by persons authorized by law to practice a
recognized profession.
4. The Board of Education is required to review the most recent peer review report prior to the engagement of the annual audit, and to acknowledge its review of the
peer review report in the minutes that authorizes the engagement of the public
school accountant.
5. The anticipated term of the contract is one (1) year. 6. Gerard Stankiewicz has completed and submitted a Business Entity Disclosure
Certification.
7. A copy of the resolution as well as the contract shall be placed on file with the Secretary to the Board.
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Freehold Borough BOE Agenda – May 12, 2014 Page 9
13. Professional Services – Architect of Record Approve the following professional services resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR
ARCHITECT OF RECORD SERVICES
ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION
IN THE COUNTY OF MONMOUTH
WHEREAS, there exists a need for an Architect of Record for the 2014-2015 school
year; and
WHEREAS, such Architect of Record services can be provided only by a architectural
firm, and the firm of FRAYTAK, VEISZ, HOPKINS, DUTHIE, PC of 1515 Lower Ferry
Road, Trenton, NJ is so recognized; and
WHEREAS, funds are or will be available for this purpose and appropriated from GAAP
Accounts 11-000-230-334-00-00-01 as per attached fee schedule:
WHEREAS, this action is the award of a non-fair and open contract in accordance with
N.J.S.A. 19:44A-20.5.
NOW, THEREFORE BE IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD
OF EDUCATION IN THE COUNTY OF MONMOUTH, AS FOLLOWS:
The Board authorizes William D. Hopkins III and John J. Veisz of the firm FRAYTAK,
VEISZ, HOPKINS, DUTHIE, PC of 1515 Lower Ferry Road, Trenton, NJ to provide
architectural services.
14. District Policies and Procedures Approve the following resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR
DISTRICT POLICIES AND PROCEDURES SERVICES
ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION
IN THE COUNTY OF MONMOUTH
WHEREAS, there exists a need for Board policies and procedures services for the 2014-
2015 school year; and
WHEREAS, such services can be provided only by a policies and procedures firm, and
the firm of STRAUSS ESMAY, ASSOCIATES, LLC of 1886 Hinds Road, Toms River,
New Jersey is so recognized; and
WHEREAS, funds in the amount not to exceed $4,040 are or will be available for this
purpose and appropriated from GAAP Accounts 11-000-251-330-00-00-02; and
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Freehold Borough BOE Agenda – May 12, 2014 Page 10
WHEREAS, this action is the award of a non-fair and open contract in accordance with
N.J.S.A. 19:44A-20.5.
NOW, THEREFORE BE IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD
OF EDUCATION IN THE COUNTY OF MONMOUTH, AS FOLLOWS:
The Board authorizes the firm STRAUSS ESMAY, ASSOCIATES, LLC of 1886 Hinds
Road, Toms River, New Jersey to provide board policies and procedures services.
15. E-Rate Services Approve the following resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR
E-RATE SERVICES
ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION
IN THE COUNTY OF MONMOUTH
WHEREAS, there exists a need for E-Rate services for the 2014-2015 school year; and
WHEREAS, such E-Rate services can be provided only by an E-Rate firm, and the firm
of E-RATE EXCHANGE of 1204 James Street, Syracuse, New York is so recognized;
and
WHEREAS, funds in the amount not to exceed $6,760 are or will be available for this
purpose and appropriated from GAAP Accounts 11-000-251-340-00-00-02; and
WHEREAS, this action is the award of a non-fair and open contract in accordance with
N.J.S.A. 19:44A-20.5.
NOW, THEREFORE BE IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD
OF EDUCATION IN THE COUNTY OF MONMOUTH, AS FOLLOWS:
The Board authorizes the firm E-RATE EXCHANGE of 1204 James Street, Syracuse,
New York to E-Rate services.
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Freehold Borough BOE Agenda – May 12, 2014 Page 11
16. Computer Software Maintenance Services Approve the following resolution:
RESOLUTION AUTHORIZING AN AGREEMENT FOR
COMPUTER SOFTWARE MAINTENANCE SERVICES
(ACCOUNTING, PAYROLL AND FIXED ASSETS)
ADOPTED BY THE FREEHOLD BOROUGH BOARD OF EDUCATION
IN THE COUNTY OF MONMOUTH
WHEREAS, the Freehold Borough Board of Education has a need for Computer
Software Maintenance services for the 2014-2015 school year to assist the district in
daily usage of the EMAP budget, payroll, personnel and fixed asset software; and
WHEREAS, it has been determined that the required services are specialized in nature,
require expertise in the field of computers and the EMAP software, and is not reasonably
possible to describe the required services with written bid specifications.
NOW, THEREFORE BE IT RESOLVED, BY THE FREEHOLD BOROUGH BOARD
OF EDUCATION IN THE COUNTY OF MONMOUTH, AS FOLLOWS:
The Freehold Borough Board of Education shall award a contract in the amount of
$14,200 for these services as a professional service to E-MAP SERVICES, INC., 22 Edie
Drive, Marlboro, NJ 07746; and appropriated from GAAP account 11-000-251-340-00-
00-02
BE IT FURTHER RESOLVED that the details of the computer software maintenance
services and the costs will be covered by a mutually agreed upon contract filed in the
Business Administrator/Board Secretary’s Office.
17. State Contract Purchasing Approve the following resolution:
RESOLUTION AUTHORIZING THE PROCUREMENT OF
GOODS AND SERVICES
THROUGH STATE AGENCY FOR THE 2014-2015 SCHOOL YEAR
WHEREAS, Title 18A:18A-10 provides that “A board of education, without advertising
for bids, or after having rejected all bid obtained pursuant to advertising therefore, by
resolution may purchase any goods or services pursuant to a contract or contracts for
such goods or services entered into on behalf of the State by the Division of Purchase and
Property”; and
WHEREAS, the Freehold Borough Board of Education has the need, on a timely basis, to
procure goods and services utilizing state contracts; and
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Freehold Borough BOE Agenda – May 12, 2014 Page 12
WHEREAS, the Freehold Borough Board of Education desires to authorize its
purchasing agent for the 2013-2014 school year to make any and all purchases necessary
to meet the needs of the school district throughout the school year.
NOW, THEREFORE BE IT RESOLVED that the Freehold Borough Board of Education
does hereby authorize the district purchasing agent to make purchases of goods and
services entered into on behalf of the State by the Division of Purchase and Property
utilizing various vendors that have State Contracts. The Purchasing Agent shall make
known to the Board the Commodity/Service, Vendor and State Contract Number utilized.
18. Claims Auditor BE IT RESOLVED, that the Business Administrator/Board Secretary be designated as
the Board of Education’s Claims Auditor with authority, as provided by NJSA 18A:19-2
amended, to direct pre-payment of claims for Debt Service, Payroll, Fixed Charges and
any other claim or demand which would be in the best interest of the Board to pay
promptly.
19. Custodian of Records – Public Access to Records Approve the following resolution:
WHEREAS, P.L. 2001, c.404 (C.47:1A-7), known as the Public Access Law, amends
and supplements P.L. 1963, c.73, P.L. 1995, c.23 and P.L. 1998, c.17 regarding public
access to government records; and
WHEREAS, the law designates that a person be designated as the custodian of a
government record; and
WHEREAS, copies of permitted government records must be provided to persons upon
written request and upon prepayment of fees prescribed by law or regulation; and
WHEREAS, except as otherwise provided by law or regulation, the fee assessed for the
copying of a government record shall be $.05 per page for letter sized pages and smaller,
and $.07 per page for legal sized pages and larger.
NOW, THEREFORE BE IT RESOLVED that the Board of Education appoints the
Business Administrator/Board Secretary as the custodian of government records for the
2014-2015 school year; and
BE IT FURTHER RESOLVED, that the Freehold Borough School District approves the
attached form for the use of any person, who requests access to a government record; and
BE IT FURTHER RESOLVED, that the fees should be reviewed and approved annually
by the Board of Education.
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Freehold Borough BOE Agenda – May 12, 2014 Page 13
20. Records Management WHEREAS, School Business Administrator is designated as the Custodian of Public
Records for the Freehold Borough Board of Education, and
WHEREAS, in order to maintain required control of public records according to N.J.S.A
47:1A-1.1. and, to better meet the public agency provisions of the Open Public Records
Act (OPRA),
NOW THEREFORE BE IT RESOLVED, that the Board approve DocuSafe Records
Management to provide offsite records retention and management for the 2014-2015
school year at a total cost not to exceed $5,000 to be appropriated to GAAP account 11-
000-251-340-00-00-02.
21. Long Term Disability Agent BE IT RESOLVED, that the Board of Education approve The Standard, 100 Walnut
Avenue, Suite 310, Clark, New Jersey 07066 to serve as the district long term disability
agent for the 2013-2014 school year.
22. SchoolMessenger Approve to renew Reliance Communications, Inc, with offices located at 603 Mission
Street, Santa Cruz, California to provide the online communication/notification system
SchoolMessenger CommSuite for the 2014-2015 school year at a total cost not to exceed
$3,140.00 to be appropriated from GAAP Account 11-000-252-340-00-00-08.
23. Educational Cooperative Pricing System
RESOLUTION FOR MEMBER PARTICIPATION
IN THE
EDUCATIONAL COOPERATIVE PRICING SYSTEM
A RESOLUTION AUTHORIZING THE FREEHOLD BOROUGH ELEMENTARY
SCHOOL DISTRICT TO ENTER INTO A COOPERATIVE PRICING AGREEMENT
RESOLTUION NUMBER 26EDCP
WHEREAS N.J.S.A. 40A:11-11 (5) authorizes contracting units to enter into Cooperative
Pricing Agreements; and
WHEREAS the Educational Services Commission of Morris County, hereinafter referred
to as the “Lead Agency”, has offered voluntary participation in a Cooperative Pricing
System known as the “Educational Cooperative Pricing System” for the purchase of
work, materials and supplies; and
WHEREAS, the FREEHOLD BOROUGH ELEMENTARY SCHOOL DISTRICT
within the County of (MONMOUTH) New Jersey desires to participate in the
Educational Cooperative Pricing System.
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Freehold Borough BOE Agenda – May 12, 2014 Page 14
NOW THEREFORE, BE IT RESOLVED on the 12 day of May 2014 by the said Board
of Education as follows:
AUTHORITY
As directed by N.J.S.A. 18A-18A-11 et seq. and pursuant to the provisions of N.J.S.A.
40A:11-11 (5), the Board President is hereby authorized to enter into a Cooperative
Pricing Agreement with the Lead Agency.
CONTRACTING UNIT
The Lead Agency shall advertise for and receive bids from vendors who will make school
supplies, equipment and other related goods and services available to participating
members of the said Cooperative Pricing System at the agreed upon price; and
The Lead Agency entering into contracts on behalf of the FREEHOLD BOROUGH
ELEMENTARY SCHOOL DISTRICT shall be responsible for complying with the 54
provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other
provisions of the revised statutes of the State of New Jersey.
EFFECTIVE DATE
This resolution shall take effect immediately upon passage.
CERTIFICATION
I hereby certify that the above Resolution was adopted and approved by Freehold
Borough Elementary School District at a meeting of Freehold Borough Elementary
School District held on 12th day of May 2014.
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Freehold Borough BOE Agenda – May 12, 2014 Page 15
24. Appointment of Cooperative Purchasing Contractor Appoint Educational Data Services, Inc., as the district’s Cooperative Purchasing
Consultant for the 2014-2015 school year at a fee of $2,400 due as per the following
payment schedule:
Date Licensing &Maintenance
07/01/2014 $600.00
10/01/2014 $600.00
01/01/2015 $600.00
04/01/2015 $600.00
25. Health Insurance Agent Approve Brown & Brown Benefit Advisors, Inc., with offices at 1129 Broad Street, Suite
101, Shrewsbury, NJ 07702 to serve as the district’s health insurance agent from July 1,
2014 through June 30, 2015 at a cost of $350. per month.
26. IEP Software Program Approve the renewal and support services of IEP Direct (software for IEP program) from
Centris Group, LLC, Rockville Centre, NY, for the 2014-2015 school year at a cost of
$9,895.39 appropriated from GAAP Account 11-000-219-390-00-00-04.
27. Schoolwires, Inc. – District Web Hosting 2014-2015 School Year Approve Schoolwires, Inc., 330 Innovation Blvd., Suite 301, State College, PA 16803,
as Freehold Borough School District’s web hosting service for the 2014-2015 school
year. Service terms start date on 7/1/2014 and end on 6/30/2015. The cost for
Centricity2 Software and Schoolwires WEB hosting Service for the upcoming school
year is $4,867.95.
28. Student Data Management System Approve Genesis Educational Services located in Jamesburg, New Jersey to provide
Student Information Services for the 2014-2015 School Year based on the following
rates:
Annual Maintenance Fee $4,139
IEP Interface 350
School Messenger Interface 350
CCP Cafeteria Interface 350
Special Education Interface 350
7x24 Off-Site secure data backup services 1,523
Scantron third party software Interface 350
Total $7,412
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Freehold Borough BOE Agenda – May 12, 2014 Page 16
29. Gas Supply Service Agreement Recommend the Freehold Borough Board of Education ratify the Gas Supply Service
Agreement between the Freehold Borough Board of Education, a member of the Alliance
for Competitive Energy Services (ACES), and the South Jersey Energy Company in
accordance with the contract document on file in the Office of the School Business
Administrator. The contract term is for the period August 4, 2014 through December 31,
2014.
30. Microsoft Software Licensing Consortium Agreement 2014-2015 School Year Approve participation in the Educational Resources and Information Center (EIRC)
Consortium for Microsoft Volume Licensing for the 2014-2015 school year. The cost for
enrolling 170 end users, all current Client Access Licenses (CALS) for Windows Server,
Exchange Server (including upgrades), Office, Windows, as well as SharePoint Suite for
all users for the upcoming school year is $11,978.32 Participation in this consortium
eliminates the need for various individual software licenses for each end user.
31. Purchase of Chromebooks and Accessories through Cooperative Purchasing Agreement Approve the purchase of the following items from CDW Government, 230 North
Milwaukee Ave., Vernon Hills, Illinois, utilizing the Middlesex County Educational
Services Cooperative Purchasing program #65MCESCCPS Bid#13/14-04:
Quantity Item # Description Unit Price Extended Price
116
2857041
Sam Series 3
Chromebooks
16GB
$255.31
$29,615.96
116
2856676
ACAD Google
Chromeos
License and
Support 3Y
$30.00
$3,480.00
4 3036901 Spectrum Cloud
32 Chromebook
Cart
$1,427.01 $5,708.04
140 2835958 MSH L2
Comfort Mouse
3000 USB
$18.18 $2,545.20
50 2126297 Cyber OEM
Stereo
Headset/Mic
Silver
$12.51 $625.50
Total purchase in the amount of $41,974.70 to be charged to the following line items:
11-190-100-610-00-04-08 – Instructional Supplies $38,494.70
11-190-100-500-00-02-08 – Purchased Services $ 3,480.00
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Freehold Borough BOE Agenda – May 12, 2014 Page 17
32. Purchase and Installation of Meraki Meru Wireless Controller through New Jersey State Cooperative Purchasing Agreement
Purchase and Installation of from OSI Office Solutions, Inc., 217 Mount Horeb Road,
Warren, New Jersey, utilizing the New Jersey State Cooperative Contract #73981, under
the Western States Contracting Alliance (WSCA):
Quantity Item# Description Unit Price Extended Price
1 MC3200 Meraki Meru Wireless
Controller – MC3200
$4,084.00 $4,084.00
6 AP320 Dual Radio 802.11a
Access AP320
$750.00 $4,500.00
6 2781-006 Single Category Cable
Run
$210.00 $1,260.00
1 Installation $2,400.00 $2,400.00
Total purchase in the amount of $12,244.00 to be charged to the following line items:
12-000-100-730-00-01-08 – Purchase of Instructional Equipment $4,084
11-190-100-320-00-04-08 – Purchase of Technical Services $2,400
11-190-100-610-00-05-08 – Instructional Supplies $5,760
33. Approve Pomptonian Food Service Company for 2014-2015 Approve the second year of the contract between POMPTONIAN FOOD SERVICE
COMPANY, 3 Edison Place, Fairfield, NJ 07004 and the Freehold Borough School
District for the 2014-2015 School Year as outlined in their proposal dated May 10, 2013.
The FSMC shall receive, in addition to the costs of operation, an
administrative/management flat fee of $39,210 to compensate the FSMC for
administrative and management costs. This fee shall be billed in 10 monthly installments
of $3,921 per month as a cost of operation. The LEA guarantees the payment of such
costs and the fee to the FSMC.
A per meal administrative/management fee shall apply to all vended meals receipts
deposited in the LEA’s account. All vended meals receipts deposited into the LEA’s
account shall be divided by $1.00 to arrive at a meal equivalent. The
administrative/management fee charged for vended meals will be $.10 per meal
equivalent.
The FSMC guarantees the LEA a minimum profit of $40,000 for the school year 2014-
2015.
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Freehold Borough BOE Agenda – May 12, 2014 Page 18
34. Approve Breakfast, Lunch and A La Carte Prices for 2014-2015 Approve the Pomptonian Food Service breakfast, lunch and a la carte prices for the 2014-
2015 School Year per the attached listing.
a.
Student Breakfast $1.00 Student Lunch $2.05
Reduced Breakfast $ . 30 Reduced Lunch $ .40
Faculty Breakfast $1.40 Faculty Lunch $2.55
b. A La Carte Prices are in the hands of the Board members.
35. Auditory Processing Evaluations Approve West Long Branch Hearing Center to conduct auditory processing evaluations
on an as needed basis for the 2013-2014 school year appropriated from GAAP Account
11-000-219-320-00- 00-04.
Name Rate Not to Exceed
West Long Branch Hearing
Center, West Long Branch, NJ
$450.00 $1,800.00
36. Authorization for Disposal of Encyclopedias Authorize disposal of the following outdated encyclopedia sets located in the Park
Avenue Library.
Title Publication Year
Academic American Encyclopedia 1987
Encyclopedia Americana 1988
People Who Made America 1973
World Book Encyclopedia 1990
37. Authorization for Disposal of Cafeteria Tables Authorize disposal of twelve cafeteria tables located at the Park Avenue Complex.
Tables have reached their useful life and are beyond repair.
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Freehold Borough BOE Agenda – May 12, 2014 Page 19
38. NCLB Amendment #2 Approve the amendment to the 2013-2014 NCLB Grant modifying budget amounts for
existing Title IA programs.
Justification:
100-100: -$18,822 – surplus due to delay in hiring a Title I Basic Skills Intervention
Teacher
200-100: -$20,780 – moved to 200-300 to hire consultants; reduces the number of after
school PD hours for teachers
200-200: -$21,260 – surplus due to unspent salaries as well as health insurance waivers
200-300: +$55,331 – increase for professional development consultants
200-500: -$2,900 – adjustment for unused professional travel funds
200-600: +$4,825 - increase for professional development supplies
Admin: +$3,606 – adjustment for health benefits
Amended FY14 Application (as of
11/25/13) Adjustments
Amended FY14 Application
As of 5/12/14
Title IA Public Nonpublic Public Nonpublic Public Nonpublic
100-100 $415,269 $0 ($18,822) $0 $396,447 $0
100-300 $0 $0 $0 $0 $0 $0
100-500 $0 $0 $0 $0 $0 $0
100-600 $79,000 $0 $0 $0 $79,000 $0
100-800 $0 $0 $0 $0 $0 $0
200-100 $108,695 $0 ($20,780) $0 $87,915 $0
200-200 $179,295 $0 ($21,260) $0 $158,035 $0
200-300 $68,800 $0 $55,331 $0 $124,131 $0
200-500 $26,607 $0 ($2,900) $0 $23,707 $0
200-600 $25,917 $0 $4,825 $0 $30,742 $0
200-800 $0 $0 $0 $0 $0 $0
Admin $31,301 $0 $3,606 $0 $34,907 $0
TOTAL $934,884 $0 $0 $0 $934,884 $0
Title IIA Public Nonpublic Public Nonpublic Public Nonpublic
100-100 $33,096 $0 $0 $0 $33,096 $0
100-300 $0 $0 $0 $0 $0 $0
100-500 $0 $0 $0 $0 $0 $0
100-600 $0 $0 $0 $0 $0 $0
100-800 $0 $0 $0 $0 $0 $0
200-100 $2,370 $0 $0 $0 $2,370 $0
200-200 $18,840 $0 $0 $0 $18,840 $0
200-300 $0 $10,991 $0 $0 $0 $10,991
200-500 $5,236 $0 $0 $0 $5,236 $0
200-600 $0 $0 $0 $0 $0 $0
200-800 $0 $0 $0 $0 $0 $0
Admin $0 $0 $0 $0 $0 $0
TOTAL $59,542 $10,991 $0 $0 $59,542 $10,991
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Freehold Borough BOE Agenda – May 12, 2014 Page 20
Title III Public Nonpublic Public Nonpublic Public Nonpublic
100-100 $0 $0 $0 $0 $0 $0
100-300 $0 $0 $0 $0 $0 $0
100-500 $0 $0 $0 $0 $0 $0
100-600 $4,000 $0 $0 $0 $4,000 $0
100-800 $0 $0 $0 $0 $0 $0
200-100 $42,698 $0 $0 $0 $42,698 $0
200-200 $7,854 $0 $0 $0 $7,854 $0
200-300 $0 $0 $0 $0 $0 $0
200-500 $1,389 $0 $0 $0 $1,389 $0
200-600 $1,176 $0 $0 $0 $1,176 $0
200-800 $140 $0 $0 $0 $140 $0
Admin $0 $0 $0 $0 $0 $0
TOTAL $57,257 $0 $0 $0 $57,257 $0
39. Use of Facilities Approve the following use of facilities for the 2013-2014 school year.
Event Location Date(s) Time Fee
Parent Education Academy Math Night PAC Cafetorium 5/14/14 6:00 – 8:00 PM N/A
ESL Parent Academy FLC 5/15/14 6:00 – 7:00 PM N/A
21st CCLC Carnival PAC Cafetorium 5/16/14 3:00 – 6:00 PM N/A
YMCA Aftercare Cinco De Mayo/Spring Fling PAC Gym 5/20/14 4:00 – 5:00 PM N/A
Parent Education Workshop FLC Gym 5/22/14 6:30 – 8:00 PM N/A
PAE Student Council Dance PAC Gym 5/30/14 2:45 – 4:45 PM N/A
21st CCLC Dog & Cat Program Visit PAC Cafetorium 5/30/14 4:00 – 5:00 PM N/A
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Freehold Borough BOE Agenda – May 12, 2014 Page 21
J. PERSONNEL
1. Transfer of Staff Approve the transfer of staff for the 2014-2015 school year effective July 1, 2014, as
listed:
Name 13/14 Position 13/14
Location
14/15 Position 14/15 Location
Natasha Perski Basic Skills PAE Elementary Reading
Coach/Interventionist
District
2. Appointment of District Grounds/Maintenance Person Appoint Danielle Lovelace as District Grounds/Maintenance Person for the 2014-2015
school year, effective July 1, 2014 at Step 10 - $32,450 of the 2014-2015 Custodians
Guide, pending Criminal History approval, appropriated from GAAP account 11-000-
263-100-00-00-09.
3. 2014 Summer Academy Program Anticipated Staff Approve the following staff for the 2014 Summer Academy Program beginning July 7,
2014 through August 8, 2014 at the Park Avenue Complex for a maximum of four (4)
hours per day at a rate of $30 for certified staff and $15 for noncertified staff to be
appropriated as follows:
21st Century Community Learning Center Account 20-307-100-101-00-00-03:
Brovak John Teacher $30/hour
Dispenza Diane Teacher $30/hour
Gallagher Sue Teacher $30/hour
Goldberg Josh Teacher $30/hour
Jessurun Heather Teacher $30/hour
Latshaw Charles Teacher $30/hour
Naspo Chris Teacher $30/hour
Peltzman Suzanne Teacher $30/hour
Shaw Brooke Teacher $30/hour
Hoayeck Julieth Substitute Teacher $30/hour
Warrington Sheryl Substitute Teacher $30/hour
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Freehold Borough BOE Agenda – May 12, 2014 Page 22
IDEA21 Account 20-314-100-101-00-00-03:
Cundari Patricia Teacher $30/hour
Fekete Danielle Teacher $30/hour
Haynes Michael Teacher $30/hour
Simonelli Amanda Teacher $30/hour
Irving Ashley Aide $15/hour
Stanislaus Jason Aide $15/hour
Stanislaus Justin Aide $15/hour
Ventriglio Jamie Aide $15/hour
Batlle Yalitza Substitute Teacher $30/hour
Fetterly Dawn Substitute Teacher $30/hour
Illes Mary Anne Substitute Teacher $30/hour
Barone Alessandra Substitute Aide $15/hour
Cartagena Abigail Substitute Aide $15/hour
Fecsko Alice Substitute Aide $15/hour
4. 21st CCLC Summer School (Credit Recovery) Program Recommend the Board approve the following anticipated staff for the 21st CCLC
Summer School (Credit Recovery) program beginning July 7, 2014 through August 14,
2014 at the Freehold Learning Center for a maximum of five (5) hours per day at a rate of
$30 for certified staff and $15 for noncertified staff to be appropriated as follows:
21st Century Community Learning Center Account 20-307-100-101-00-00-03:
Cholak Stephanie Teacher $30/hour
Fern Katlyn Teacher $30/hour
IDEA21 Account 20-314-100-101-00-00-03:
Keeley Shannon Teacher $30/hour
Russo Lauren Teacher $30/hour
Bangs Michele Aide $15/hour
Gray Debra Aide $15/hour
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Freehold Borough BOE Agenda – May 12, 2014 Page 23
5. Modify February 24, 2014 Agenda Item J.5 Title III ESL Parent Academy Modify February 24, 2014 Agenda Item J.5 Title III ESL Parent Academy to increase the
# of hours not to exceed a total $720 appropriated from Title III account 20-241-200-100-
00-01-81.
Name Rate/Hour
Original
Hours
Additional
Hours
Total
Hours Total
Fiori, Veronica $30 6 3 9 $270
Schiller, Jean $30 6 3 9 $270
Goodman, Isabel $30 6 0 6 $180
Total
18 6 24 $720
6. Family Literacy Night Author Approve the author David Adler, to provide three programs and book signing on
Wednesday, June 11, 2014 at a fee of $2,500 to be appropriated from GAAP account
20-231-200-600-80-00-40.
7. Appointment of Substitute Nurse without a College Degree Appoint the following substitute nurse without a college degree for the remainder of the
2013-2014 school year, pending Criminal History approval.
Name Credits College Major Criminal History
Approval
Geralyn Lompado 64 Kingsborough Community
College
Nursing Yes
8. Appointment of Substitute Custodian Appoint the following substitute custodian for the remainder of the 2013-2014 school
year, pending Criminal History approval.
Name Criminal History Approval
Filiberto Lisboa Yes
K. POLICIES AND REGULATIONS
L. NEW BUSINESS/ADDENDA
M. DISCUSSION ITEMS
N. COMMUNICATIONS FROM SCHOOL AND COMMUNITY GROUPS
O. PUBLIC COMMENTS
P. REPORTS FROM BOARD MEMBERS
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Freehold Borough BOE Agenda – May 12, 2014 Page 24
Q. EXECUTIVE SESSION
WHEREAS, the Sen. Byron M. Baer Open Public meetings Act, N.J.S.A. 10:4-6 et seq.,
(the “Act”) provides that the Freehold Borough Board of Education may hold an
“Executive Session” from which the public is excluded to discuss matters that are
confidential or are one of the nine (9) subject matters listed Section 12(b) of the Act; and
WHEREAS, it is recommended by the Business Administrator that the Freehold Borough
Board of Education go into Executive Session on April 28, at _________ to discuss matters
that are permissible for discussion in Executive Session; and
WHEREAS, the length of the Executive Session is estimated to be _________ minutes
after which the public meeting of the Board shall reconvene and proceed with business; and
WHEREAS, that the Board hereby declares that its discussion of the following subject(s)
will be made public at a time when the public’s interest in disclosure is greater than any
privacy or governmental interest being protected from disclosure.
NOW, THEREFORE, BE IT RESOLVED by the Freehold Borough Board of Education
that the Board shall go into Executive Session to discuss the following items:
_____ Matters rendered confidential by state or federal law
_____ Personnel
_____ Appointment of a public official
_____ Matters covered by the attorney-client privilege
_____ Pending or anticipated litigation
_____ Pending or anticipated contract negotiations to Discuss Administrators’ Contract
_____ Protection of the safety or property of the public
_____ Matters which would constitute an unwarranted invasion of privacy
_____ Matters in which the release of information would impair a right to receive funds from
the United States government
_____ Matters concerning collective negotiations and/or the negotiations of terms and
conditions of employment of employees of the Board of Education
_____ Possible imposition of a civil penalty or suspension
ITEMS DISCUSSED IN EXECUTIVE SESSION WILL NOT RESULT IN BOARD
ACTION WHEN THE BOARD RECONVENES TO PUBLIC SESSION.
R. ADJOURNMENT
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Freehold Borough BOE Agenda – May 12, 2014 Page 25