FREEHOLD BOROUGH BOARD OF EDUCATION MINUTES FOR THE … · 2017. 5. 19. · freehold borough boe...

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Freehold Borough BOE Minutes April 24, 2017 Page 1 FREEHOLD BOROUGH BOARD OF EDUCATION MINUTES FOR THE PUBLIC BOARD ACTION MEETING HELD MONDAY, APRIL 24, 2017 AT 7:00 PM IN PAC GYMNASIUM 280 PARK AVENUE, FREEHOLD, NJ 07728 A. OPENING STATEMENTS 1. Call to Order The Public Board Meeting was called to order by Dr. Lichardi, in the Gymnasium of the Park Avenue Complex, 280 Park Avenue, Freehold, New Jersey, at 7:01 PM. He read the Open Public Meeting Act, C 231, P.L. 1975. 2. Pledge of Allegiance Dr. Lichardi led all in the pledge of allegiance. 3. Roll Call Dr. Lichardi asked Mr. Howe to call the roll. A quorum of the board was present. Present: Dr. Michael Lichardi President Susan Greitz Vice President Paul Ceppi Paul Jensen Annette Jordan Tyler Jordan James Keelan Bruce Patrick Margaret Rogers Other Attendees: Dr. Rocco Tomazic - Superintendent Joseph Howe Business Administrator B. BOARD PRESIDENT/VICE PRESIDENT COMMENTS None C. APPROVAL OF MINUTES Mrs. Greitz offered the following motion, seconded by Mr. Patrick. A roll call vote was taken and the minutes were approved with Mr. Jensen abstaining. 1. Recommend the Board approve the release to the public of the minutes of the Board Action Meeting held on April 3, 2017. D. PUBLIC COMMENTS ON AGENDA ITEMS ONLY None

Transcript of FREEHOLD BOROUGH BOARD OF EDUCATION MINUTES FOR THE … · 2017. 5. 19. · freehold borough boe...

  • Freehold Borough BOE Minutes – April 24, 2017 Page 1

    FREEHOLD BOROUGH BOARD OF EDUCATION MINUTES FOR THE PUBLIC BOARD ACTION MEETING

    HELD MONDAY, APRIL 24, 2017 AT 7:00 PM IN PAC GYMNASIUM 280 PARK AVENUE, FREEHOLD, NJ 07728

    A. OPENING STATEMENTS

    1. Call to Order The Public Board Meeting was called to order by Dr. Lichardi, in the Gymnasium of the Park Avenue Complex, 280 Park Avenue, Freehold, New Jersey, at 7:01 PM. He read the Open Public Meeting Act, C 231, P.L. 1975.

    2. Pledge of Allegiance

    Dr. Lichardi led all in the pledge of allegiance.

    3. Roll Call

    Dr. Lichardi asked Mr. Howe to call the roll. A quorum of the board was present. Present: Dr. Michael Lichardi – President Susan Greitz – Vice President Paul Ceppi Paul Jensen Annette Jordan Tyler Jordan James Keelan Bruce Patrick Margaret Rogers Other Attendees:

    Dr. Rocco Tomazic - Superintendent Joseph Howe – Business Administrator

    B. BOARD PRESIDENT/VICE PRESIDENT COMMENTS

    None

    C. APPROVAL OF MINUTES

    Mrs. Greitz offered the following motion, seconded by Mr. Patrick. A roll call vote was taken and the minutes were approved with Mr. Jensen abstaining.

    1. Recommend the Board approve the release to the public of the minutes of the Board Action

    Meeting held on April 3, 2017.

    D. PUBLIC COMMENTS ON AGENDA ITEMS ONLY

    None

  • Freehold Borough BOE Minutes – April 24, 2017 Page 2

    E. SUPERINTENDENT’S REPORT – Dr. Rocco Tomazic

    1. Calendar/Announcements

    Enrollment: down one student from last meeting, 1713 in District and 22 Out of District

    for a total student count of 1,735 Construction Update:

    o The neighborhood meeting to discuss the Mc Elwaine exit took place on 4/18, input from the residents was considered and there will be an adjustment to the plan to make this an entrance rather than an exit.

    o On the Agenda there is an Item to appoint the Construction Manager; this is a key position in making the transformation to our expanded facility.

    o Park Avenue Complex(PAC) - Design and construction drawings to be submitted tomorrow to the SDA and DCA

    o Freehold Learning Center (FLC)– should be sent in around May 5th as the wetland reviews are currently underway by both the EPA and Freehold Soil

    o Currently waiting for a date to present the site plan at FLC to the Borough Planning Board

    o DCA will take 4-6 weeks to review; hope to bid the PAC job by June 5th and award by July 5th while FLC hopes to go to bid by June 21st and awarded by July 21st

    o A ground breaking ceremony is being planned for the project Underfunding Update:

    o Today parents and community officials from 10 Districts, all underfunded and not happy with the current funding proposal, were in attendance along with support from their parents and community officials. So many were in attendance two additional rooms with live feeds had to be opened to accommodate them. Senator Beck along with Assembly members Houghtaling and Downey were also present in support of Freehold Borough. At 9:45 Senator Beck spoke at the press conference. There was also several Board members and Town Council members present.

    o Next Tuesday will be the Senate Budget Committee meeting and once again we will be in attendance with support from the community.

    o Three options to try and solve funding issue: 1) fully fund the SFRA; 2) Senator Sweeny’s plan of running the funds through his formula, we could see an increase of almost double our current funding of approximately 80% of funds ; 3) find new money to fund under adequacy aide and eliminate the caps.

    o School funding is getting a lot of activity now in Trenton. o Agenda Item tonight that if approved will allow our attorney to begin taking

    legal action toward the underfunding situation. PARCC testing in the elementary schools will run through next Tuesday and will start at

    the intermediate school the next day. Wednesday will be the first track meet verses Barkalow Middle School Bring your Child to Work Day and the FLC Art Night are on Thursday Park Avenue PTO Basket Raffle will be held on Saturday At this time Dr. Tomazic turned the meeting over to Mr. Howe for the Budget Hearing

  • Freehold Borough BOE Minutes – April 24, 2017 Page 3

    2. Public Hearing on 2017-2018 Budget

    Mr. Howe began the Public hearing with a Power Point presentation on the Final FY 18 Budget. Mr. Howe finished the presentation and opened the floor for public comments on the budget. As no one came forward with any questions Mr. Howe closed the hearing.

    3. 2017-2018 District Operations

    Dr. Tomazic informed the Board that the only possibility of any new funds would be through Grants. We currently receive funds through the 21st Century program, the Pre-K Expansion grant, ESSA/NCLB/IDEA grants, lunch reimbursement program, TALL, Star and Basie programs. The Districts robotics and TSA program will be run through our 21st Century grant. Dr. Tomazic opened questions from the Board. With current enrollment and staffing the District will realign all first grades to FLC and all fourth grades to PAE to better manage class sizes.

    The Superintendent recommends the following motion to the Freehold Borough Board of Education for approval:

    Mr. Patrick offered the following motion seconded by Mr. Jensen that items F-1 through K-1 and the Addenda be approved. A roll call vote was taken and all items were passed unanimously with Mr. Jensen abstaining from Item F-1.

    F. INSTRUCTION

    1. Use of Facilities for Co-Curricular/Extra Curricular Events – 2016-2017

    Approve the following use of facilities for Curriculum/Extra Curricular Events as listed for the 2016-2017 School Year.

    Event Location Date(s) Time

    21st Century Registration and Orientation

    PAC Gym 04/20/17, 05/09/17, 05/18/17

    6:00 pm – 8:00 pm

    Wellness Committee Community Service Event

    FLC Cafetorium & Kitchen

    04/30/17 10:00 am – 1:00 pm

    2. Approve 21stCCLC Continuation Grant

    Approve the submission of the 21st CCLC Continuation Grant for the school year 2017-2018 for the amount of $500,000.

  • Freehold Borough BOE Minutes – April 24, 2017 Page 4

    3. Approve Instructional Time Allotments/Per Week for the 2017-2018 school year, as listed:

    a. Elementary:

    Subject K 1 2 3 4 5 Notes

    Reading 450 450 450 450 450 450 90 min/day (uninterrupted K-3)

    Writing 250 250 250 250 250 250 50 min/day avg (can be blocked)

    Math 400 400 400 400 400 400 80 min/day avg (can be blocked)

    Science 150 150 150 150 150 150 30 min/day avg (can be blocked weekly or by quarter)

    Social Studies 150 150 150 150 150 150

    30 min/day avg (can be blocked weekly or by quarter)

    Art 40 40 40 40 40 40 One 40 min session per week

    Music 40 40 40 40 40 40 One 40 min session per week

    Spanish and Library N/A 40 40 40 40 40 Alternating semesters between subjects

    Spanish 40* N/A N/A N/A N/A N/A

    Library 40* N/A N/A N/A N/A N/A

    PE/Health 40* 80 80 80 80 80

    Recess 75 75 75 75 75 75 15 min directed PE recess daily

    Lunch 150 150 150 150 150 150 30 min lunch daily

    Admin 100 100 100 100 100 100 10 min HR start & 10 min end of day

    Total Minutes/ Week 1925 1925 1925 1925 1925 1925

    *May be increased to a double period, as scheduling allows.

    b. Middle School:

    Subject 6 7 8 Notes

    Language Arts 470 470 470 All have a double period

    Math 230 470 470 6th single, 7th & 8th double period

    Science 234 234 234 Alternating day block w/SS, Mon x1

    Social Studies 234 234 234 Alternating day block w/Sci, Mon x1

    Art/Music 230 N/A N/A Semester of Art and semester Music 6th

    PE/Health, Spanish 300 N/A N/A Semester of PEH, semester of Spanish

    PE/Health, Spanish, Art, Music N/A 300 300

    Semester of PEH, option of semester of Spanish (Honor or Careers), or quarter of Spanish and quarter of Art or Music

    Lunch 150 150 150 30 min lunch daily

    Homeroom 25 25 25 5 min daily homeroom

    Passing 52 42 42

    Total Minutes Week 1925 1925 1925

  • Freehold Borough BOE Minutes – April 24, 2017 Page 5

    4. Approve the FIS Bell Schedules for the 2017-2018 school year, as listed:

    a. 6th grade:

    Period Time

    Homeroom 8:10-8:15

    1(A) 8:17-9:17

    2(A) 9:19-10:05

    3(A) 10:07-10:53

    4(A) 10:55-11:41

    5(A) 11:43-12:29

    6(A) 12:31-1:01

    7 1:02-1:48

    8 1:49-2:35

    b. 7th grade:

    Period Time

    Homeroom 8:10-8:15

    1(B) 8:17-9:03

    2(B) 9:05-9:51

    3(B) 9:53-10:53

    4(B) 10:55-11:25

    5(B) 11:27-12:13

    6(B) 12:15-1:01

    7 1:02-1:48

    8 1:49-2:35

    c. 8th grade:

    Period Time

    Homeroom 8:10-8:15

    1(C) 8:17-9:03

    2(C) 9:05-9:51

    3(C) 9:53-10:39

    4(C) 10:41-11:27

    5(C) 11:29-11:59

    6(C) 12:01-1:01

    7 1:02-1:48

    8 1:49-2:35

    G. PUPILS

    1. RESOLVED, the Board accepts the Superintendent’s report of all cases of Harassment, Intimidation and Bullying reported since the last Board meeting on April 3, 2017.

    Case School HIB? Description Action

    PAE 12-16/17 PAE Yes Victim reported two offenders bulling based on perceived physical characteristics. One offender made physical contact and was a repeat offender.

    Both offenders one day ISS. Victim counseled.

  • Freehold Borough BOE Minutes – April 24, 2017 Page 6

    PAE 13-16/17 PAE Yes Victim reported two offenders bullying based on perceived physical characteristics. Investigation confirmed one offender qualified for HIB, the other not.

    One offender counseled, one offender 2 days OSS (repeat offender.) Victim counseled.

    FLC 5-16/17 FLC No Parent reports victim being bullied by offender. Investigation revealed physical aggression and insulting comments following a former friendship. Did not qualify as a HIB, but was inappropriate behavior.

    Offender 1 day ISS. Victim counseled.

    2. RESOLVED, the Board approves the Superintendent’s report of all cases of Harassment,

    Intimidation and Bullying reported on April 3, 2017.

    Case School HIB? Description Action

    PAE 11-16/17 PAE YES Parent reported offender bullying victim based on physical attributes. Investigation revealed repeat offender.

    Offender 1 Day ISS. Victim counseled.

    3. Field Trip List

    Approve field trips in accordance with the attached field trip list.

    H. ADMINISTRATION

    1. Modify 2016-2017 District Calendar Modify the 2016-2017 District Calendar (March 7, 2016 Addenda Agenda Item M1) to adjust as follows to allow for one unused snow day.

    Day/Date Event

    Tuesday, June 20, 2017 Early Dismissal – Staff PD

    Wednesday, June 21, 2017 Early Dismissal – Staff PD

    Thursday, June 22, 2017 Early Dismissal – Last Day of School

    Friday, June 23, 2017 All Staff Report – Staff PD*

    *Staff performing 6 hours of approved PD during out-of-hours time will not have to report.

    2. Resolution on Realignment of the District Grade Structure/Building Assignments

    WHEREAS, the board of education engaged in a strategic planning process that resulted, among other initiatives, in the desirability of realigning the district building and grade structure in a new configuration; and

    WHEREAS, the board of education reviewed this proposed realignment at its June 25, 2012 board meeting in public session; and

  • Freehold Borough BOE Minutes – April 24, 2017 Page 7

    WHEREAS, the board of education decided at its July 28, 2014 board meeting to accept the New Jersey Department Preliminary Eligible Cost – Debt Service Aid Project letters based on a fully realigned grade structure; and WHEREAS, the board of education, recognizing that the ongoing increase in student enrollment since 2012 has justified a reexamination of the viability and desirability of the district realignment plan; and

    WHEREAS, the board of education directed district administration to inform the entire school community of this issue, and at its regularly scheduled meetings on January 4, 2016, and on January 25, 2016 publicly discussed the desirability and detriments of various realignment approaches

    WHEREAS the Board approved consolidating the pre-kindergarten students under Freehold Learning Center control and all 5th Grade students under Park Avenue Elementary control at its February 8, 2016 Meeting (Administration, Item #1) for the 2016-2017 school year, and WHEREAS the board must operate with more students, less classrooms (because of construction) and fixed state aid during the 2017-2018 school year,

    NOW THEREFORE BE IT RESOLVED, that the board of education approves the following actions: a. The district will continue the realignment of the district grade structure as follows for the

    2017-2018 school year: School Grades Notes Freehold Intermediate School 6-8 All district Park Avenue Elementary 5 All district 4 All District

    3 Neighborhood school 2 Neighborhood school K Neighborhood school (Non-SpEd)

    Freehold Learning Center 3 Neighborhood school 2 Neighborhood school

    1 All district K Neighborhood school PK All district

    b. Both Park Avenue Elementary School and Freehold Learning Center will be open to take students K-5 in self-contained classes.

    c. District administration will adjust the long range facilities plan to reflect the above

    configuration, as well as applying for all required change of use permissions with the County Office.

    d. District administration will inform the school community of this resolution and monitor progress on implementation until completion.

  • Freehold Borough BOE Minutes – April 24, 2017 Page 8

    3. Approve the School Start/Stop Times for the 2017-2018 school year (students), as listed:

    a. Regular hours (6 hours, 25 minutes):

    School Program Start Time Dismissal

    FLC PK-3 8:50 3:15

    PAE K, 2-5 8:40 3:05

    FIS 6-8 8:10 2:35

    b. Early dismissal (4 hours, 10 minutes; 4 hours class time):

    School Program Start Time Dismissal

    FLC PK-3 8:50 1:00

    PAE K, 2-5 8:40 12:50

    FIS 6-8 8:10 12:20

    c. Delayed opening (90 minute delay; 4 hours, 55 minutes):

    School Program Start Time Dismissal

    FLC PK-3 10:20 3:15

    PAE K, 2-5 10:10 3:05

    FIS 6-8 9:40 2:35

    I. BUSINESS

    1. Approve the following resolution: PUBLIC HEARING AND ADOPTION OF THE

    2017-2018 SCHOOL YEAR BUDGET

    Adoption of the 2017-2018 School Year Budget And Tax Levy

    Recommend the Board approve the following resolutions:

    WHEREAS, the Freehold Borough Board of Education adopted a tentative budget on March 20, 2017 to be submitted to the Executive County Superintendent of Schools for approval, and

    WHEREAS, the tentative budget was approved by the Executive County Superintendent of Schools on April 10, 2017 and

    WHEREAS, the tentative budget was advertised in the legal section of the Asbury Park Press on April 14, 2017; and

    WHEREAS, the tentative budget was presented to the public during a public hearing on April 24, 2017; and

    Adjustment

    Health Benefits

    RESOLVED that the Freehold Borough Board of Education includes in the proposed budget the adjustment for increases costs of health benefits in the amount of $259,200. The additional funds are included in the base budget and will be used to pay for the additional increases in health benefits.

  • Freehold Borough BOE Minutes – April 24, 2017 Page 9

    Travel and Related Expense Reimbursement

    WHEREAS, the Freehold Borough Board of Education recognizes school staff and Board members will incur travel expenses related to and within the scope of their current responsibilities and for travel that promotes the delivery of instruction or furthers the efficient operation of the school district; and

    WHEREAS, N.J.A.C. 6A:23A-7.2 et seq. requires Board members to receive approval of these expenses by a majority of the full voting membership of the Board and staff members to receive prior approval of these expenses by the Superintendent of Schools and a majority of the full voting membership of the Board; and

    WHEREAS, a Board of Education may establish, for regular district business travel as defined in NJAC 6A:23A-1.2, which includes attendance at regularly scheduled in-State county meetings, Department or Association sponsored events or in-State professional development activities for which the registration fee does not exceed $150.00 per employee or board member, where prior Board approval shall not be required unless the annual threshold for a staff member exceeds $1,500 in a given school year (July 1 through June 30); and

    WHEREAS, the Freehold Borough Board of Education established $100,000 as the maximum travel amount for the current school year and has expended $14,715.00 as of this date; now

    THEREFORE, BE IT RESOLVED, the Board of Education approves travel and related expense reimbursements in accordance with N.J.A.C. 6A: 23A-7.3, to a maximum expenditure of $75,000 for all staff and board members for the 2017-2018 school year.

    Adoption of Budget

    2017-2018

    NOW THEREFORE BE IT RESOLVED that the budget be adopted for the 2017-2018 School Year using the 2017-2018 state aid figures and the Secretary to the Board of Education be authorized to submit the following adopted budget to the Executive County Superintendent of Schools in accordance with the statutory deadline:

    GENERAL SPECIAL DEBT FUND REVENUES SERVICE TOTAL 2017-2018 Total Expenditures $22,337,844 $3,110,289 $353,332 $25,801,465 Less: Anticipated Revenues $10,802,578 $3,110,289 $12 $13,912,879 Taxes to be Raised $11,535,266 $0.00 $353,320 $11,888,586

    A4F Tax Levy Certification Form A and B

    RESOLVED, that the amount required for school purposes in the school district of Freehold Borough, County of Monmouth for the 2017-2018 school year is $11,888,586 and is required to be levied for local school district purposes.

  • Freehold Borough BOE Minutes – April 24, 2017 Page 10

    WHEREAS, Article VIII, § IV, ¶ 1 of the New Jersey Constitution requires the Legislature to provide for the maintenance and support of a thorough and efficient system of free public schools; and

    WHEREAS, to satisfy this Constitutional mandate, the Legislature adopted the School Funding Reform Act of 2008 (“SFRA”), P.L. 2007, c. 260 (N.J.S.A. 18A:7F-43 to -63), which established a school funding formula “to develop an equitable and predictable way to distribute State aid;” and

    WHEREAS, for the 2017-18 school year, the State has not complied with SFRA’s funding formula, which resulted in the State providing less than required equalization aid to the District; and

    WHEREAS, N.J.A.C. 6A:23A-8.1(a) requires each district board of education adopt a budget that provides for a thorough and efficient (T&E) education; and WHEREAS, considering the inadequacy of the State aid provided to the District, District Administration has done its best to prepare a budget which attempts to provide for a T&E education; however, additional State aid – in accordance with SFRA – would enable the District to provide for a T&E education.

    NOW THEREFORE, BE IT RESOLVED that the Board hereby approves the 2017-18 as prepared by District Administration and authorizes the Superintendent and the School Business Administrator/Board Secretary to implement the 2017-2018 budget pursuant to local and state policies; and

    BE IT FURTHER RESOLVED that the Board requests the State reconsider the funding provided to the District for the reasons expressed in Board Resolution I.1 Resolution on Underfunding in State Aid, adopted on January 9, 2017, incorporated herein by reference, and exercise her authority pursuant to N.J.S.A. 18A:7F-6 to direct additional funds to the District up to the District’s adequacy budget.

    2. RESOLUTION AUTHORIZING DISTRICT COUNSEL TO INSTITUTE LITIGATION AGAINST THE STATE

    OF NEW JERSEY, THE NEW JERSEY DEPARTMENT OF EDUCATION, THE NEW JERSEY COMMISSIONER OF EDUCATION AND ANY RELATED ENTITIES OR INDIVIDUALS IN THEIR OFFICIAL CAPACITY CHALLENGING THE DISTRICT’S RECEIPT OF STATE AID, IN ORDER TO ENABLE THE DISTRICT TO PROVIDE A THOROUGH AND EFFICIENT EDUCATION WHEREAS, Article VIII, § IV, ¶ 1 of the New Jersey Constitution requires the Legislature to provide for the maintenance and support of a thorough and efficient system of free public schools; and WHEREAS, to satisfy this Constitutional mandate, the Legislature adopted the School Funding Reform Act of 2008 (“SFRA”), P.L. 2007, c. 260 (N.J.S.A. 18A:7F-43 to -63), which established a school funding formula “to develop an equitable and predictable way to distribute State aid;” and WHEREAS, for the 2017-18 school year, the State has not complied with SFRA’s funding formula, which resulted in the State providing less than required equalization aid to the District; and

  • Freehold Borough BOE Minutes – April 24, 2017 Page 11

    WHEREAS, receipt of State aid in accordance with SFRA would enable the District to provide a T&E education. NOW THEREFORE, BE IT RESOLVED that the Board hereby authorizes and directs the Board Attorney, Superintendent, and Business Administrator to take whatever steps necessary to institute litigation against the State of New Jersey, the New Jersey Department of Education, the Commissioner of Education and other related entities and/or officials in their official capacity seeking receipt of State aid in accordance with SFRA and which enables the District to provide a T&E education.

    3. A Resolution Authorizing an Agreement between the District and Monmouth Ocean Educational

    Services Commission for Paraprofessional Services

    Whereas the Board has determined that it is in the best interest of the District to prospectively procure paraprofessional services from Monmouth Ocean Educational Services Commission (MOESC) for any newly hired teacher assistants as of July 1, 2017; and

    Whereas this agreement shall have no effect on any teacher assistant employed by the District as of June 30, 2017; and

    R E C I T A L S:

    A. Because the Board requires Instructional and Non-Instructional Aides, the Board wishes to contract with MOESC to provide such Aides; and B. MOESC has agreed to provide the Aides subject to the terms and conditions set forth within this Agreement. NOW THEREFORE, in consideration of the mutual covenants and conditions contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound, the parties do agree as follows:

    1. The Recitals set forth above are incorporated herein as if set forth at length. 2. MOESC shall endeavor to provide the Aides to the Board pursuant to this

    agreement. 3. The Aides shall be described as follows:

    Status Qualification Board Invoice Rate

    (a) Part-Time (less than 30 hours per week) Non Highly-Qualified $ 23.40/hour

    (b) Part-Time (less than 30 hours per week) Highly-Qualified $ 25.50/hour

    (c) Full-Time (30) hours or more per week) Non Highly-Qualified $ 29.45/hour

    (d) Full-Time (30) hours or more per week) Highly-Qualified $ 32.15/hour

    Part-time shall be defined as less than thirty (30) hours per week with no offer of health benefits. Full-time shall be defined as thirty (30) hours or more per week for the purposes of offering employee-only health benefits and prescription plan. 4. MOESC will endeavor to provide substitute Aides for employees hired under this agreement. Whenever a need is required by applicable laws, regulations or policy, MOESC will endeavor to provide highly qualified aides (as defined by Federal rules) at a rate of $25.00 per hour.

  • Freehold Borough BOE Minutes – April 24, 2017 Page 12

    5. MOESC shall invoice the Board on a semi-monthly basis as follows: (a) at the rate of Twenty-Three and 40/100 Dollars ($23.40) per hour for each part-time, Non Highly-Qualified Aide, provided the Board has designated the assignment to constitute less than thirty (30) hours per week; (b) at the rate of Twenty-Five and 50/100 Dollars ($25.50) per hour for each part-time, Highly-Qualified Aide, provided the Board has designated the assignment to constitute less than thirty (30) hours per week; (c) at the rate of Twenty-Nine and 45/100 Dollars ($29.45) per hour, together with employee-only health benefits and prescription coverage, for each full-time, Non Highly-Qualified Aide, which shall be defined as thirty (30) hours or more per week; (d) at the rate of Thirty-Two Dollars and 15/100 ($32.15) per hour, together with employee-only health benefits and prescription coverage, for each full-time, Highly Qualified Aide, which shall be defined as thirty (30) hours or more per week.

    6. The Board shall pay the MOESC invoices within thirty (30) days of the date of the receipt of the MOESC invoices. MOESC shall have the right to discontinue its services by providing a thirty (30) day written notice if the Board fails to pay the MOESC semi-monthly billing within 60 days. 7. MOESC shall separately contract with each Aide as an employee, and MOESC shall be responsible for any required Workers’ Compensation Insurance, Unemployment Insurance, Tax withholding, retirement contributions and health benefits, if applicable, and shall pay the Aides in accordance with a wage scale established by MOESC. 8. Subject to the discretion of MOESC, MOESC shall offer employee-only health benefits and prescription coverage, as described in Paragraphs 3 and 5 above, to Aides working thirty (30) hours or more per week. 9. All full-time Aides shall be enrolled in the Public Employment Retirement System (“PERS”), provided enrollment requirements are met, and part-time Aides will be enrolled in PERS or DCRP (“Defined Contribution Retirement Program”) or neither as may be permitted by applicable state regulations. 10. The Board shall verify and approve all hours worked by way of the on-site administrator’s signature on all Aide time sheets in Veritime (Time and Attendance) and shall timely provide and convey such time sheet information to MOESC no later than the first business day immediately following the previous work week.

    11. The Board will advertise and conduct interviews of Aide candidates. 12. Aide Orientation(s) and other Board Training(s) will be provided by and paid for by the Board. 13. The Board may request to change an Aide for just cause only upon providing 15 day written notice to MOESC. 14. This Agreement supersedes any prior negotiations, discussion or communications between the MOESC and the Board. 15. Neither party may sell, assign, transfer nor otherwise dispose of its obligations as set forth herein without the other party's prior written consent. 16. In the event any claims or disputes arise involving services provided under this Agreement, then the remedy shall be limited to the replacement of the disputed services. 17. In the event any claims or disputes arise involving non-parties to this Agreement regarding the provision of services by MOESC pursuant to this Agreement, the Board shall promptly (1) notify MOESC when it becomes aware of any such claim or dispute; and (2) cooperate with MOESC in attempting to resolve any such third party claims or disputes, including, but not limited to, attending, participating and joining in meetings, conferences, hearings and dispute resolution proceedings. 18. Any controversy or claim arising out of or relating to this Agreement or its breach, which is unable to be resolved by the parties after Fifteen (15) days’ notice and an opportunity

  • Freehold Borough BOE Minutes – April 24, 2017 Page 13

    to correct, shall be confidentially resolved by non-binding mediation. If the controversy is not resolved by mediation, then the controversy or claim shall be brought before a retired Superior Court Judge who shall arbitrate any such dispute. The judge shall be mutually selected by the parties. The arbitrator may decide upon the allocation of the costs and expenses (not to include a party’s attorney’s fees) for the arbitration between the parties. 19. Each party will indemnify, defend and hold harmless the other party, including its agents, servants and employees, from any and all suits, claims for damages, including, without limitation, malpractice or misconduct claims, liabilities, attorney’s fees, costs arising from any and all injuries to persons or property damage caused by any acts or omissions by their agents, servants, contractors and employees. This covenant shall include the provision of defense at all stages of the judicial, administrative or mediation/arbitration process. 20. This Agreement contains the entire agreement of the parties and shall not be modified except by the written agreement of the parties. 21. No representations, inducements, promises or agreements, including descriptive brochures, oral or otherwise, and which are not embodied herein, shall not be of any force or effect. 22. Either MOESC or the Board may cancel this Agreement with Sixty (60) days’ written notice. 23. This Agreement has been negotiated at arm’s length and between entities sophisticated and knowledgeable in the matters dealt with in this Agreement. Accordingly, any rule of law or legal decision that would require interpretation of any ambiguities in this Agreement against the party that has drafted it is not applicable and is waived. The provisions of this Agreement shall be interpreted in a reasonable manner to effect the purposes of the parties and this Agreement. 24. Nothing in this Agreement, whether expressed or implied, is intended to confer any rights or remedies under or by reason of this Agreement on any persons other than the parties to it and their respective successors and assigns nor is anything in this Agreement intended to relieve or discharge the obligation or liability of any third persons to any party to this Agreement, nor shall any provision give any third persons any right of subrogation or action over or against any party to this Agreement. 25. Each party to this Agreement agrees to perform any further acts and to execute and deliver any documents that may be reasonably necessary to carry out the provisions of this Agreement.

    4. Payment of Bills – April 24, 2017 2016-2017 School Year

    Approve the claims for goods received and services rendered and certified to be correct by the Business Administrator/Board Secretary as of April 24, 2017 as follows:

    Fund 11 – General Current Expense $ 130,506.31 Fund 20 – Grants and Entitlements 83,216.31

    Fund 30 – Capital Projects 760.50 Fund 60 – Food Services 61,345.52

    Total $ 275,828.64

  • Freehold Borough BOE Minutes – April 24, 2017 Page 14

    5. Board Secretary Report for March 2017 Pursuant to N.J.A.C. 6A:23-16.10(c)4 I do certify that as of March 31, 2017 no budgetary line item account has been over-expended in violation of N.J.S.A.18A:22-8 and 18A:22-8.1.

    _________________________________ April 24, 2017 Joseph Howe Date Board Secretary

    6. Treasurer of School Funds Report for March 2017 The March 2017 Treasurer of School Funds Reports are in agreement with the March 2017 Reports of the Board Secretary for the 2016-2017 school year.

    _________________________________ April 24, 2017 Joseph Howe Date Board Secretary

    The Board of Education certifies, pursuant to N.J.A.C. 6A:23A-16.10(c)4, that as of March 2017 after review of the Board Secretary’s monthly financial reports (appropriations section) and Treasurer’s Report and upon consultation with appropriate district officials, to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C.6A:23A-16.10 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

    7. Transfers The Superintendent, at the request of the Board Secretary, recommends that the Board approve line item transfers for the 2016-2017 school year through March 31, 2017.

    8. Manual Check Register – March 2017 Approve the Manual Check Register for March 2017 in the amount of $21,110.00.

    9. Payroll Agency Check Register – March 2017 Approve the Payroll Agency Check Register for March 2017 in the amount of $1,436,137.43.

    10. Unemployment Trust Check Register – March 2017

    Approve the Unemployment Trust Check Register for March 2017 showing no activity. 11. Approval of Travel Related Expenses

    Recommend the Board approve travel and related expense reimbursement in accordance with N.J.A.C. 6A:23A7.4 as per attached 2016-2017 Travel Authorization Logs.

  • Freehold Borough BOE Minutes – April 24, 2017 Page 15

    12. Use of Facilities Approve the following use of facilities for the 2016-2017 School Year.

    Event Organization Location Date(s) Time Fee

    Softball Freehold Senior Softball

    PAC Softball Field

    5/02/17 – 8/24/17* Tuesdays & Thursdays

    5:00 pm – 8:00 pm N/A

    * Access may be limited over the summer due to construction Approve the following use of facilities for the 2017-2018 School Year.

    Event Organization Location Date(s) Time Fee

    Theater Week

    PAE PTO PAC Gym 2/12/18 – 2/16/18

    Rehearsal 3:00 pm – 5:00 pm Performance on 2/16/18 1:00 pm -3:00 pm and 7:00 pm – 9:00 pm

    N/A

    13. Approve the Application for the Fresh Fruit and Vegetable Grant for 2017-2018

    Approve the submission of the Freehold Borough School District’s 2017-2018 Fresh Fruit and Vegetable Grant Application for PAE and FLC (Elementary only) to the New Jersey Division of Food and Nutrition, School Nutrition Programs.

    14. Approve the Application for Summer Food Service Program – Summer 2017 Approve the application for the Summer Food Service Program to the New Jersey Department of Agriculture, Division of Food and Nutrition. The Summer Food Program would provide for breakfast and lunch for students participating in Summer Programs at Freehold Learning Center and provide for breakfast and snack for students participating in the 21st Century programs at our offsite location.

    15. RESOLUTION OF THE BOARD OF EDUCATION OF THE BOROUGH OF FREEHOLD IN THE COUNTY OF MONMOUTH, NEW JERSEY AUTHORIZING AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES WHEREAS, there exists a need for construction management services in connection with the proposed school facilities capital projects of the Board of Education of the Borough of Freehold in the County of Monmouth, New Jersey (the "Board"); and WHEREAS, although such services are advisory in nature, and are therefore services for which it is not reasonably possible to draft specifications and are thus deemed to be extraordinary and unspecifiable (and indeed, are hereby awarded as such), it was deemed in the best interests of the Board and the District to engage in an open and competitive process to solicit responses and evaluate them in accordance with the criteria set forth in the Request for Qualifications (“RFQ”) issued for these services; and

  • Freehold Borough BOE Minutes – April 24, 2017 Page 16

    WHEREAS, the New Jersey Schools Development Authority, which is providing certain Section 15 Grant funds for the capital projects, has approved of the RFQ issued for these services as to form; and WHEREAS, the RFQ was advertised in the Asbury Park Press on February 8, 2017, and was also included on the School District's website; and WHEREAS, in response to the RFQ, proposals and responses were received at 10:00am on Wednesday, March 1, 2017, at the District’s Administrative Offices in the Park Avenue Elementary School, located within the Borough of Freehold; and WHERAS, proposals were timely received from the following companies: Mast Construction (“Mast”); Legacy Construction Management (“Legacy”); Remington & Vernick (“Remington”); Greyhawk Construction Management (“Greyhawk”); Pinnacle Construction Management (“Pinnacle”); Spiezle Architectural Group (“Spiezle”); New Road Construction (“New Road”); Epic Management (“Epic”); and, P.W. Moss (“PW”); and WHEREAS, the responses provided from all responders were reviewed by the District, and informational interviews undertaken with all of them in the District’s best interests; and WHEREAS, after such review and the undertaking of the referenced interviews, the District ranked the responses in accordance with the criteria set forth in the RFQ, finding that New Road, Mast and Pinnacle were the top three (3) ranked responders; and WHEREAS, subsequent to such ranking, the District negotiated with New Road, and reached consensus on the terms of an agreement for construction management services as contemplated by the RFQ for these capital projects, price and other factors considered; and WHEREAS, the District, with the assistance of special legal counsel, prepared an evaluative report which analyzed and ranked all responders, and recommended that New Road be awarded an agreement for construction management services as contemplated by the RFQ for these capital projects, price and other factors considered; and WHEREAS, the said evaluative report is appended hereto, and was also made available for public review and inspection as provided for by law; and WHEREAS, the District has determined that New Road has the expertise, extensive training and proven reputation and has demonstrated capability and valuable assistance in providing such advice and construction management services, and is therefore desirous of making an award to that firm; and WHEREAS, funds are or will be available for this purpose. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE BOROUGH OF FREEHOLD IN THE COUNTY OF MONMOUTH, NEW JERSEY AS FOLLOWS: Section 1. The firm of New Road is hereby retained to provide construction management services necessary in connection with the school capital projects of the Board, all in accordance with the terms and conditions of the RFQ, its response thereto, and an agreement to be negotiated between the District and New Road (the "Contract").

  • Freehold Borough BOE Minutes – April 24, 2017 Page 17

    Section 2. Although a competitive solicitation was utilized in the District’s best interests to secure a qualified pool of responders, the Contract is hereby awarded without competitive bidding as an extraordinary unspecifiable service in accordance with the Public School Contracts Law, N.J.S.A. 18A:18A-5(a)(2), because it is for services of an advisory nature in connection with the capital projects. Section 3. A copy of this resolution, as well as the Contract, the RFQ, the evaluative report and New Road’s response to the RFQ, shall be placed on file with the Secretary of the Board. Section 4. A notice in accordance with the Public School Contracts Law of New Jersey in the form attached hereto shall be published in the Asbury Park Press. Section 5. The Recitals of this resolution are incorporated herein as if set forth at length, same being an integral part of this resolution. Section 6. This resolution shall take effect immediately.

    16. Disposal of Textbooks

    Approve the following textbooks to be listed on the New Jersey Department of Education textbook sharing website as noted in the N.J.S.A 18A:34-3 State Law. Textbooks will be posted on the State website for 120 days, and thereafter, be discarded if not shared.

    Grade

    Subject Title Unit/Vol Vendor ISBN Book Room

    Qty

    Classroom Qty

    K Reading Reading Street Unit 1 Pearson 978-0-328-72437-6 20 181

    K Reading Reading Street Unit 2 Pearson 978-0-328-72438-3 20 181

    K Reading Reading Street Unit 3 Pearson 978-0-328-72439-0 20 181

    K Reading Reading Street Unit 4 Pearson 978-0-328-72440-6 20 181

    K Reading Reading Street Unit 5 Pearson 978-0-328-72441-3 20 181

    K Reading Reading Street Unit 6 Pearson 978-0-328-72442-0 20 181

    1 Reading Reading Street 1.1 text Pearson 978-0-328-72444-4 50 192

    1 Reading Reading Street 1.2 text Pearson 978-0-328-72445-1 50 192

    1 Reading Reading Street 1.3 text Pearson 978-0-328-72446-8 50 192

    1 Reading Reading Street 1.4 text Pearson 978-0-328-72447-5 50 192

    1 Reading Reading Street 1.5 text Pearson 978-0-328-72448-2 50 192

    1 Reading Reading Street

    Readers & Writers Consumable Pearson

    978-0-328-47667-1 125 0

    1 Reading Reading Street 1.R Pearson 978-0-328-72443-7 15 0

  • Freehold Borough BOE Minutes – April 24, 2017 Page 18

    2 Reading Reading Street 2.1 Consumable Pearson

    978-0-328-72449-9 10 0

    2 Reading Reading Street 2.2 Consumable Pearson

    978-0-328-72450-5 10 0

    2 Reading Reading Street

    Readers & Writers Consumable Pearson

    978-0-328-47670-1 10 0

    3 Reading Reading Street 3.1 text Pearson 978-0-328-72451-2 25 199

    3 Reading Reading Street 3.2 text Pearson 978-0-328-72452-9 15 199

    3 Reading Readers & Writers Consumable Pearson

    978-0-328-47671-8 5 0

    4 Reading Reading Street 4.1 text Pearson 978-0-328-72453-6 15 193

    4 Reading Reading Street 4.2 text Pearson 978-0-328-72454-3 5 193

    4 Reading Readers & Writers Consumable Pearson

    978-0-328-47673-2 12 0

    5 Reading Reading Street 5.1 text Pearson 978-0-328-72455-0 45 173

    5 Reading Reading Street 5.2 text Pearson 978-0-328-72456-7 40 173

    5 Reading Readers & Writers Consumable Pearson

    978-0-328-47675-6 75 0

    J. PERSONNEL

    1. Approve School Nurse Practicum Placement for the 2017-2018 School Year Approve the following school nurse practicum hours for the 2017-2018 school year.

    Name Position College Cooperating Nurse Length of Time

    Powers, Carolyn

    School Nurse New Jersey City University

    Scalgione, Susan 9/5/17 – 12/22/17

    2. Approve Field Experience for the 2017-2018 School Year Approve the following Field Experience for the 2017-2018 school year.

    Name Position College Cooperating Staff Length of Time

    DeSantis, Bianca

    Guidance Georgian Court University

    Funaro, Nicole Schmidt, Kari

    9/5/17 – 6/16/18

    3. Title I K-5 Extended Day Program Teachers SY2016-2017 Approve the following teacher to work for the Title I K-5 Extended Day Program SY2016-2017. Teacher will work directly with students and provide additional support in English Language Arts and Mathematics. Total stipend for all teachers will not exceed $34,200.00. This includes thirty-six (36) hours for the 12 week program and two (2) hours of training at contractual rate of $30 per hour. Fund will be appropriated from the following GAAP accounts: 20-231-100-101- 00-02-40 or 20-231-100-101-00-02-70.

    Teacher Program Location

    Zaremba, Lauren PAE – Afternoon Program

  • Freehold Borough BOE Minutes – April 24, 2017 Page 19

    4. Approve Leave of Absence for Sandra Satten

    Approve leave of absence for Sandra Satten, PAE/FIS Resource Teacher

    Leave of Absence Dates

    NJFLA – without pay, with benefits 5/15/17 – 5/26/17

    Anticipated return to work 5/29/17

    5. Modify 1/23/17 Agenda Item J4, Leave of Absence for Yalitza Batlle

    Modify leave of absence for Yalitza Batlle, 1st Grade Teacher, PAE.

    Leave of Absence Dates

    Maternity/Disability Leave – with pay, with benefits (using .5 sick days & 1.5 personal days)

    5/1/17 – 5/2/17

    FMLA – without pay, with benefits 5/3/17 – 6/22/17

    NJFLA – without pay, with benefits (concurrent with FMLA) 6/23/17 – 11/17/17

    Anticipated return to work 11/20/17

    6. Modify 12/12/16 Agenda Item J14, Title III 2016-2017 Latino Literacy Project Child

    Care Provider – Ruth Flores-Cruz Approve Ruth Flores-Cruz as Child Care Provider for Title III Latino Literacy Project for an additional 18 hours (for a total of 40 hours) at a rate of $15/hour, to be appropriated from GAAP account 20-241-200-100-00-06-81.

    K. POLICIES AND REGULATIONS

    1. Approve Policies and Regulations, as listed

    a. 1st Reading:

    Policy/Regulation Description

    Policy #8350 Records Retention

    b. 2nd Reading:

    None this period.

  • Freehold Borough BOE Minutes – April 24, 2017 Page 20

    L. NEW BUSINESS/ADDENDA

    1. Health Insurance Renewal BE IT RESOLVED that the Freehold Borough Board of Education acknowledge the 07/01/2017 to 06/30/2018 renewal rates for Horizon Health Insurance plan offerings as follows:

    M. DISCUSSION ITEMS

    None

    N. COMMUNICATIONS FROM SCHOOL AND COMMUNITY GROUPS

    Mrs. Nicole Tate of the Park Avenue PTO spoke of attending the meeting today in Trenton and that there will also be a bus available for those interested in attending the next school funding meeting, about 15 spots remain. If anyone is interested she advised them to contact the PTO via their email.

    Mrs. Tate continued with announcing that the 14th Annual Basket Raffle will be held next weekend. This is their largest fund raiser with over $14,000 cleared last year. The funds are used for field day, busing for field trips and other various items throughout the year. On behalf of the organization she thanked the Board for their generous donation of a $100 gift card. She also mentioned that the PTO would be accepting any other donations up to Thursday.

  • Freehold Borough BOE Minutes – April 24, 2017 Page 21

    O. PUBLIC COMMENTS

    None

    P. REPORTS FROM BOARD MEMBERS

    Mrs. Greitz reminded the Board members that they needed to complete CSA evaluations. Dr. Lichardi encouraged them to get them completed. Dr. Lichardi also shared that he was one of five Board members who attended the meetings earlier in the day in Trenton and felt that with the support of parents and community members it was quite a presence. Dr. Tomazic spoke at the press conference and also expressed his appreciation of the large turnout and thanked the Borough Council attendees and support from the PTO and residents.

    Q. EXECUTIVE SESSION WHEREAS, the Sen. Byron M. Baer Open Public meetings Act, N.J.S.A. 10:4-6 et seq., (the “Act”) provides that the Freehold Borough Board of Education may hold an “Executive Session” from which the public is excluded to discuss matters that are confidential or are one of the nine (9) subject matters listed Section 12(b) of the Act; and WHEREAS, it is recommended by the Business Administrator that the Freehold Borough Board of Education go into Executive Session on April 24, 2017, at 7:52 PM to discuss matters that are permissible for discussion in Executive Session; and WHEREAS, the length of the Executive Session is estimated to be thirty minutes after which the public meeting of the Board shall not reconvene and proceed with business; and WHEREAS, that the Board hereby declares that its discussion of the following subject(s) will be made public at a time when the public’s interest in disclosure is greater than any privacy or governmental interest being protected from disclosure. NOW, THEREFORE, BE IT RESOLVED by the Freehold Borough Board of Education that the Board shall go into Executive Session to discuss the following items: _____ Matters rendered confidential by state or federal law __X__Personnel _____ Appointment of a public official _____ Matters covered by the attorney-client privilege __X__Pending or anticipated litigation _____ Pending or anticipated contract negotiations to Discuss Administrators’ Contract _____ Protection of the safety or property of the public _____ Matters which would constitute an unwarranted invasion of privacy _____ Matters in which the release of information would impair a right to receive funds from the United States government __X__Matters concerning collective negotiations and/or the negotiations of terms and conditions of employment of employees of the Board of Education _____ Possible imposition of a civil penalty or suspension

  • Freehold Borough BOE Minutes – April 24, 2017 Page 22

    R. ADJOURNMENT

    On a motion by Dr. Lichardi the Board of Education adjourned the meeting at 8:15 PM Unanimously approved.

    Respectfully submitted by:

    _____________________________ Joseph Howe, Board Secretary