FREEHOLD BOROUGH BOARD OF EDUCATION MINUTES FOR THE … · freehold borough boe minutes – march...

Freehold Borough BOE Minutes – March 19, 2018

FREEHOLD BOROUGH BOARD OF EDUCATION MINUTES FOR THE PUBLIC BOARD ACTION MEETING

HELD MONDAY, MARCH 19, 2018 AT 7:00 PM IN PAC CAFETERIA 280 PARK AVENUE, FREEHOLD, NJ 07728

A. OPENING STATEMENTS

1. Call to Order The Public Board Meeting was called to order by Dr. Lichardi, in the Cafetorium of the Park Avenue Complex, 280 Park Avenue, Freehold, New Jersey, 07728 at 7:00 PM. He read the Open Public Meeting Act, C 231, P.L. 1975.

2. Pledge of Allegiance

Dr. Lichardi led all in the pledge of allegiance.

3. Roll Call

Dr. Lichardi asked Mr. Howe to call the roll. A quorum of the board was present. Present: Dr. Michael Lichardi – President Susan Greitz – Vice President Paul Ceppi Annette Jordan Tyler Jordan Bruce Patrick Margaret Rogers Joseph Santonacita Absent: Paul Jensen Other Attendees:

Dr. Rocco Tomazic - Superintendent Joseph Howe – Business Administrator B. BOARD PRESIDENT/VICE PRESIDENT COMMENTS

None

C. APPROVAL OF MINUTES

Mr. Patrick offered the following motion, seconded by Mr. Santonacita. A roll call vote was taken and the minutes were approved, with Mrs. Jordan and Mrs. Greitz abstaining.

1. Recommend the Board approve the release to the public of the minutes of the Board Action

Meeting held on March 5, 2018.

D. PUBLIC COMMENTS ON AGENDA ITEMS ONLY

None


E. SUPERINTENDENT’S REPORT – Dr. Rocco Tomazic

1. Budget Discussion

Dr. Tomazic shard with the Board that there was an initial budget ready for submission to the County Superintendent, but with state aid being lower than anticipated, there was a lot of work to be done to be able to present a balanced budget. At this time Dr. Tomazic turned the meeting over to Mr. Howe to present his budget presentation to the Board. A copy of the presentation is available on the website.

2. Calendar/Announcements

We have 1,707 in District and 21 Out of District for a total student count of 1,728 which is up 5 from last meeting.

Under Funding Update: there is ongoing work towards this issue, Dr. Tomazic will testify on March 28th before the Assembly Budget Committee and will ask for a presence to join him as in the past. He will testify alongside Senator Gopal and Red Bank Superintendent Jared Rummage. In our pending funding lawsuit the State must file an answer to the Superior Court Judge’s motion to send the case to the Commissioner of Education, once that is received the matter will be transmitted to the Office of Administrative Law as a contested case.

Construction Updates: o Block A (Park Avenue Entrance) foundations complete and concrete slab

scheduled to be poured on 3/20/18 o Block B (Gymnasium/Classrooms) Steel columns and beams are up o Block B (Gymnasium/Classrooms) metal deck being installed and masonry

walls started o Block B (Boy's Locker Room) masonry walls, ductwork, and piping installed o Block D (Kitchen/Cafeteria) masonry walls under construction o Block D (Kitchen/Cafeteria) ductwork being installed o Block D (Kitchen/Cafeteria) piping (domestic and sanitary) being installed

Friday – Panasonic group will be in District on its’ equity visit and will do instructional rounds in PAE, FLC, and FIS

The FIS will present Beauty and the Beast, Jr. as their spring musical – curtain at 7:00 PM

Tuesday – Title I program will hold its Reading Fair Wednesday – the TSA group will attend the TCNJ competition The students will have an early dismissal on Thursday 3/29 for the beginning of

Spring Break and all schools will re-open on April 9th

The Superintendent recommends the following motion to the Freehold Borough Board of Education for approval:

Mrs. Greitz offered the following motion seconded by Mr. Patrick that items F-1 through K– 1 and the Addendum be approved. A roll call vote was taken and all items were passed unanimously.


F. INSTRUCTION

1. Use of Facilities for Co-Curricular/Extra Curricular Events SY2017-2018 Approve the following use of facilities for Curriculum/Extra Curricular Events as listed for the 2017-2018 School year.

Event Location Date(s) Time

21st CCLC In Person Orientations for Spring & Summer Sessions

PAC Art Room PAC GYM

3/21/18 5/15/18 & 6/05/18

6:00 pm – 7:00 pm

2. Special Education Extended Year Program

Authorize staffing for the Special Education Extended Year Program for 2018, as listed. The program will run 4 hours per day, Tuesday through Friday from 7/5/17 – 8/10/18. Staffing is dependent upon student enrollment.

Program Staff Rate Hours Cost Account

ESY Supervisor Stipend Stipend $5,100 11-000-219-104-00-02-09

MD (K-1) 1 Teacher $30/hr 88 $2,640 11-212-100-101-01-00-09

2 Aides $15/hr 176 $2,640 11-212-100-106-01-00-09

MD (2-3) 1 Teacher $30/hr 88 $2,640 11-212-100-101-01-00-09

2 Aides $15/hr 176 $2,640 11-212-100-106-01-00-09

MD (4) 1 Teacher $30/hr 88 $2,640 11-212-100-101-01-00-09

2 Aides $15/hr 176 $2,640 11-212-100-106-01-00-09

MD (5-6) 1 Teacher $30.hr 88 $2,640 11-212-100-101-01-00-09

2 Aides $15/hr 176 $2,640 11-212-100-106-01-00-09

MD (6-7) 1 Teacher $30/hr 88 $2,640 11-212-100-101-01-00-09

2 Aides $15/hr 176 $2,640 11-212-100-106-01-00-09

BD (1-4) 1 Teacher $30/hr 88 $2,640 11-212-100-101-01-00-09

3 Aides $15/hr 264 $3,690 11-212-100-106-01-00-09

PSD 1 Teacher $30/hr 88 $2,640 11-212-100-101-01-00-09

3 Aides $15/hr 264 $3,690 11-212-100-106-01-00-09

Speech Specialist

1 Speech Therapist

$30/hr 60 $1,800 11-000-216-100-00-02-09

Occupational Therapist

1 Occupational Therapist

$84/hr 60 $5,040 11-000-216-320-00-05-04

Physical Therapist

1 Physical Therapist

$30/hr 25 $750 11-000-216-100-00-03-09

Nurse 1 Nurse $30/hr 88 $2,640 11-000-213-100-03-00-09

Substitute Teachers

$30/hr As needed

11-212-100-101-01-00-09

Substitute Classroom Aides

$15/hr As needed

11-212-100-106-01-00-09


3. Partnership with Jackson High School Air Force Junior ROTC Unit. Authorize a partnership with the Air Force Junior ROTC unit of Jackson High School and the Freehold Borough 21st Century Program to have high school cadets assist the program with homework help and other program activities on a volunteer basis for the remainder of the 2017-2018 school year.

G. PUPILS

1. Suspensions In accordance with N.J.S.A. 18A:37-4, notification is provided to the Board of Education on all student suspensions from 3/2/18–3/15/18 (in hands of Board).

2. RESOLVED, the Board accepts the Superintendent’s report of all cases of Harassment, Intimidation and Bullying reported since the last Board meeting on February 5, 2018.

Case School HIB? Description Action

FIS 15-17/18 FIS No Parent of victim alleged that offender was making disparaging remarks based on gender identity. Investigation revealed both making inappropriate comments.

Offender and victim counseled.

FIS 16-17/18 FIS No Teacher overheard offender using a negative term to victim based on disability. Investigation revealed both offender and victim had engaged in mutual inappropriate comments.


FIS 17-17/18 FIS No Offender made an insulting comment to victim based on physical characteristics. Investigation revealed mutually inappropriate comments made.


FIS 18-17/18 FIS Yes Offender made an insulting comment to victim based on physical characteristic. Investigation confirmed.


FIS 19-17/18 FIS No Three offenders were alleged to be making insulting comments about victim’s appearance. Investigation revealed offenders and victim made mutually inappropriate comments.

Offenders and victims counseled.


3. RESOLVED, the Board approves the Superintendent’s report of all cases of Harassment,

Intimidation and Bullying reported on February 5, 2018.

Case School HIB? Description Action

FIS 14-17/18 FIS No Parent of victim reported offender saying inappropriate things on social media about victim. Investigation revealed both victim and offender were posting inappropriate message on social media.


PAE 12-17/18 PAE 13-17/18

PAE No Parent of victim reported offender bulling victim. Parent of offender made same claim. Investigation indicated an ongoing conflict unrelated to HIB criteria.

Both students 3 days OSS for fighting.

FLC 4-17/18 FLC No Parent of victim reported that two offenders were bothering and teasing the victim. Investigation revealed no HIB related activities.

Offenders and victim counseled.

4. Field Trip List

Approve field trips in accordance with the attached field trip list.

5. Modify March 5, 2018 Agenda Item G.7 Home Instruction Approve Brittany Gazzanigo to provide 10 hours per week of home instruction to SID 10311718 at the rate of $35/hr payable from GAAP Account 11-150-100-101-00-00-04.

6. Bedside Instruction

Recommend that the Board approve EI US, LLC to provide 10 hrs per week of bedside instruction to SID 10210557 while admitted to Monmouth Medical Center, Long Branch, NJ from 3/12/18 through 3/20/18 at the rate of $49/hr payable from GAAP Account 11-150-100-320-00-00-04.

7. Private School Out of District Placement SY2017-2018

Recommend the Board approve the following private school placement effective 3/19/18.

SID# Placement Tuition GAAP Account #

10311909 CPC High Point, Morganville, NJ 23,367.50 11-000-100-566-00-00-04

8. Private School Out of District Extraordinary Service SY2017-2018

Recommend the Board approve the following extraordinary service effective 2/26/18.

SID# Placement Extraordinary Services GAAP Account #

10311931 Hawkswood School, Eatontown, NJ

One to One aide $13,320.00

11-000-100-566-00-00-04

H. ADMINISTRATION


None I. BUSINESS

1. Payment of Bills – March 19, 2018 2017-2018 School Year

Approve the claims for goods received and services rendered and certified to be correct by the Business Administrator/Board Secretary as of March 19, 2018 as follows:

Fund 11 – General Current Expense $ 580,641.39 Fund 20 – Grants and Entitlements 37,012.24 Fund 30 – Capital Projects 1,366,420.57 Fund 60 – Food Services 96,967.52

Total $ 2,081,041.72 2. Approval of Travel Related Expenses

Recommend the Board approve travel and related expense reimbursement in accordance with N.J.A.C. 6A:23A7.4 as per attached 2017-2018 Travel Authorization Logs.

3. Use of Facilities

Approve the following use of facilities for the 2017-2018 School Year.

Event Organization Location Date(s) Time Fee

Youth Soccer Training

CASA Freehold PAC Soccer Field

3/20/18-6/23/18

Tuesdays & Thursdays 5:00 pm – 8:00 pm Saturdays 10:00 am – 1:00 pm

N/A

Situational Awareness Training

PAE PTO PAC Gym 4/13/18 5:30 pm – 8:30 pm N/A

Journey Through Latin Percussion

Freehold Borough Educational Foundation

PAC Gym 6/15/18 5th & 6th Grades 10:00 am-10:45 am 7th & 8th Grades 11:15 am-12:00 pm

N/A

4. A Resolution to Authorize Participation in the State Health Benefits Program and/or School

Employees’ Health Benefits Program of the State of New Jersey BE IT RESOLVED: 1. The Freehold Borough Board of Education hereby elects to participate in the Health Program provided by the New Jersey State Health Benefits Act of the State of New Jersey (N.J.S.A. 52:14-17.26 and N.J.S.A. 52:14-17.46.2) and to authorize coverage for all the employees and their dependents thereunder in accordance with the statute and regulations adopted by the State Health Benefits Commission and/or School Employees’ Health Benefits Commission. 2. A. We elect to participate in the Employee Prescription Drug Plan defined by N.J.S.A. 52:14-17.25 et seq. and authorize coverage for all employees and their dependents in accordance with the statute and regulations adopted by the State Health Benefits Commission and/or School Employees’ Health Benefits Commission.


3. B. We will be maintaining Delta Dental as our dental plan.

4. We elect 32 hours per week (average) as the minimum requirement for full time status in accordance with N.J.A.C. 17:9-4.6.

5. As a participating employer we will remit to the State Treasury all charges due on account of employee and dependent coverage and periodic charges in accordance with the requirements of the statute and the rules and regulations duly promulgated thereunder.

6. We hereby appoint Joseph Howe School Business Administrator to act as Certifying Officer in the administration of this program.

7. This resolution shall take effect immediately and coverage shall be effective as of July 1, 2018 or as soon thereafter as it may be effectuated pursuant to the statutes and regulations (can be no less than 75 or 90 days pursuant to the provisions of N.J.S.A. 17:9-1.4).

5. Winter Storm Emergency March 7 & 8, 2018 WHEREAS the Governor of the State of New Jersey issued Executive Order No. 14 declaring a State of Emergency due to a major winter storm, and WHEREAS the accumulation of snow, ice, and temperatures necessitated increased manpower and machinery at the Park Avenue Complex and Freehold Learning Center in order to ensure the timely and safe reopening of school, NOW THEREFORE BE IT RESOLVED that the Freehold Borough Board of Education acknowledge that the School Business Administrator issued an emergency contract to All Green Lawn & Landscaping for the removal of snow and ice control of school property at the Park Avenue Complex and Freehold Learning Center in the amount of three thousand three hundred and fifty dollars ($3,350.00) .

6. Award of Contract - Moving Services WHEREAS major renovations are taking place at the Park Avenue/Elementary and Freehold Intermediate School during the summer of 2018, and WHEREAS classroom and office furniture needs to be moved and temporarily relocated to accommodate this work, and WHEREAS Simonik Moving and Storage has been awarded New Jersey State Contract number T-0877 to perform moving services, and WHEREAS a quote was received for work as follows

Park Avenue Complex

27 Rooms – Move Out - Internal shift and protection in same room $50,561.00

27 Rooms – Move In - Internal shift and protection in same room $37,096.00

8 Rooms – Move Out - Pack and internal shift to temporary storage in gym $18,030.00

8 Rooms – Move In - Pack and internal shift to temporary storage in gym $16,050.00

4 Rooms – Move Out – Pack, move, and store $12,141.00

4 Rooms – Move In – Pack, move, and store $8,842.00


Library Area – Move Out - Pack, move, and store $17,554.00

Library Area – Move In - Pack, move, and store $12,183.00

Grand Total Park Avenue Complex $172,457.00

Freehold Learning Center

Internal Shifts – Move Out – Pack & Internal Shift $10,687.00

Internal Shifts – Move In - Pack & Internal Shift $8,887.00

Pack & Move to Storage Trailers – Move Out $18,972.00

Pack & Move to Storage Trailers – Move In $14,136.00

Grand Total FLC $52,682.00

Realignment Shifts

Load & Deliver 4 Classrooms from PAC to FLC Load & Deliver 4 Classrooms from FLC to PAC

$7,572.00

NOW THEREFORE BE IT RESOLVED that the School Business Administrator is authorized to enter into a contract for moving services with Simonik Moving & Storage in the amount of one hundred and seventy two thousand four hundred and fifty seven dollars ($172,457.00) to be appropriated from capital project renovation funds; fifty two thousand six hundred and eighty two dollars ($52,682.00) to be appropriated from capital project renovation funds; and seven thousand five hundred and seventy two dollars ($7,572.00) to be appropriated from the general fund for a total contract of two hundred and thirty two thousand seven hundred and eleven dollars ($232,711.00)

7. Acceptance of Donation

Accept the donation of two complete sets of bound periodicals (Scientific American 1/66-12/84 and American Scientist 1/78-12/99) from Dr. Robert Kaita, Physics Professor, Plasma Physics Laboratory, Princeton University, for use in the new Freehold Intermediate School Library.

J. PERSONNEL

1. Title I District Reading Fair SY2017-2018

Approve the following staff members to work at the Title I District Reading Fair scheduled on March 27, 2018 from 6:00 – 8:00pm. Staff members will work closely with administration, participating teachers, parents and students to supervise the event. Each teacher will be compensated $30 per hour, up to 4 hours to plan and supervise the event. Funds will be appropriated from the following GAAP accounts: 20-231-200-100-00-10-03.

Name

Lane, Kathleen

McFadden, Irene

Perski, Natasha

Zaremba, Lauren

2. 2017-2018 Title I Parent Involvement Activities Teachers

Approve the following staff member to support and teach at the district’s Title I Parent Involvement Night Activity on March 27, 2018. Staff member will be paid at the negotiated rate of $30 per hour for three (3) hours. Funding will be appropriated from Title IA GAAP account# 20-231-100-101-00-04-03.


Name

Maresca, Nancy

3. Approve 21stCCLC Staff for 2017-2018 School Year

Approve the following staff for the 21st CCLC After School Program beginning March 19, 2018 through June 29, 2018 to be appropriated from 21st CCLC Account 20-307-100-101-00-00-00-03 and 20-307-200-110-00-00-00-03.

Name Position Salary

Basile, Samantha Activity Coach $30/hour

Haynes, Michael Activity Coach $30/hour

Michal, Jennifer Activity Coach $30/hour

Stanislaus, Jason Activity Coach $30/hour

Yip, Lily* Activity Coach $30/hour

*Pending criminal history clearance

4. Approve Extra-Curricular Stipend Positions for 2017-2018 School Year Approve the following staff for extra-curricular stipend positions for the 2017-2018 school year.

Name School Stipend Position Rate of Pay

Harker, Nikki PAE Lunch Duty Sub $15/day

Haynes, Michael FIS Baseball Coach $3,200/season

Basile, Samantha FIS Softball Coach $3,200/season

Michal, Jennifer FIS Girls Track Coach $3,200/season

Stanislaus, Jason FIS Boys Track Coach $3,200/season

Mann, Lois FIS Track Timer $60/meet

Russoniello, Lisa FIS Track Timer $60/meet

Aschenbach, Mary FIS Track Timer $60/meet

5. Approve Leave of Absence for Brigid Tartar, School Psychologist Approve leave of absence for Brigid Tartar, School Psychologist.

Leave of Absence Dates

Unpaid Leave – without pay, with benefits 3/12/18

Anticipated return to work 3/13/18

6. Employment of Substitutes for the 2017-2018 School Year

Approve employment of the following substitutes for the 2017-2018 school year, pending criminal history clearance.

Name Sub Teacher @$95/day

Sub Aide/Para/Clerical Assistant @ $10/hr

Sub Nurse @ $150/day

Sub Custodian @ $12/hr

Baldinger, Edward X


K. POLICIES AND REGULATIONS 1. Approve Policies and Regulations, as listed

a. 1st Reading:

Policy/Regulation Description

Regulation #7101 Educational Adequacy of Capital Projects

b. 2nd Reading:

Policy/Regulation Description

Policy #7440 School District Security

Policy #7441 Electronic Surveillance In School Buildings and On School Grounds

Regulation #7440 School District Security

Regulation #7441 Electronic Surveillance In School Buildings and On School Grounds

L. NEW BUSINESS/ADDENDA INSTRUCTION

1. Title I 2017-2018 K-5 Extended Day Program Teachers Approve the following teachers to work for the Title I K-5 Extended Day Program. Teachers will work directly with students and provide additional support in English Language Arts and Mathematics. This before/after school program will meet for one (1) hour, three (3) times per week, for up to twelve (12) weeks beginning the week of January 29, 2018. Total stipend for all teachers will not exceed $34,200.00. This includes up to thirty-six (36) hours for the program and two (2) hours of training at the contractual rate of $30 per hour. Funds will be appropriated from the following GAAP accounts: 20-231-100-101-00-02-40 and 20-231-100-101-00-02-70.

Name School

Kieger, Karen FLC Morning Program

BUSINESS

1. ADOPTION OF THE 2018-2019 TENTATIVE BUDGET

Adoption of Tentative Budget

2018-2019

BE IT RESOLVED that the tentative budget be approved for the 2018-2019 School Year using the 2018-2019 state aid figures and the Secretary to the Board of Education be authorized to submit the following tentative budget to the Executive County Superintendent of Schools for approval in accordance with the statutory deadline:


GENERAL SPECIAL DEBT FUND REVENUES SERVICE TOTAL 2018-2019 Total Expenditures $23,342,878 $3,102,249 $1,011,408 $27,456,535 Less: Anticipated Revenues $12,107,612 $3,102,249 $421,057 $15,630,918 Taxes to be Raised $11,235,266 $0.00 $590,351 $11,825,617

And to advertise said tentative budget in the Asbury Park Press in accordance with the form required by the State Department of Education and according to law; and BE IT FURTHER RESOLVED, that a public hearing be held at the Park Avenue Complex 280 Park Avenue, Freehold, New Jersey on May 7, 2018 at 7:00 pm for the purpose of conducting a public hearing on the budget for the 2018-2019 School Year.

Travel and Related Expense Reimbursement

WHEREAS, the Freehold Borough Board of Education recognizes school staff and Board members will incur travel expenses related to and within the scope of their current responsibilities and for travel that promotes the delivery of instruction or furthers the efficient operation of the school district; and WHEREAS, N.J.A.C. 6A:23A-7.2 et seq. requires Board members to receive approval of these expenses by a majority of the full voting membership of the Board and staff members to receive prior approval of these expenses by the Superintendent of Schools and a majority of the full voting membership of the Board; and WHEREAS, a Board of Education may establish, for regular district business travel as defined in NJAC 6A:23A-1.2, which includes attendance at regularly scheduled in-State county meetings, Department or Association sponsored events or in-State professional development activities for which the registration fee does not exceed $150.00 per employee or board member, where prior Board approval shall not be required unless the annual threshold for a staff member exceeds $1,500 in a given school year (July 1 through June 30); and WHEREAS, the Freehold Borough Board of Education established $75,000 as the maximum travel amount for the current school year and has expended $17,474.63 as of this date; now THEREFORE, BE IT RESOLVED, the Board of Education approves travel and related expense reimbursements in accordance with N.J.A.C. 6A: 23A-7.3, to a maximum expenditure of $75,000 for all staff and board members for the 2018-2019 school year. M. NEW BUSINESS NONE


N. DISCUSSION ITEMS

1. Fundraising Idea from the FBEF Dr. Tomazic mentioned a fundraising ides from the Freehold Borough Education Foundation. The idea was brought forth regarding the sale of student artwork to be hung permanently in tile format in each of the schools. It was discussed at length amongst the Board members and some new ideas were brought forward that will be presented to the Foundation.

O. COMMUNICATIONS FROM SCHOOL AND COMMUNITY GROUPS None P. PUBLIC COMMENTS None Q. REPORTS FROM BOARD MEMBERS None R. ADJOURNMENT On a motion by Dr. Lichardi seconded by Mrs. Jordan, the Board of Education adjourned the meeting at 7:59 PM Unanimously approved. Respectfully submitted by:

_____________________________ Joseph Howe, Board Secretary

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