First Presbyterian Church of HoustonSession Agenda—March 19, 2013

Dinner 5:30 PM – FH 154 and FH 156

Centering Prayer 6:10 PM – 6:25 PM – Locations selected individually

Meeting 6:30 PM – Solarium

Devotional and Opening Prayer Dr. Mark Carleton

OmnibusApprove February, 2013 Session Meeting MinutesApprove Membership ReportsApprove Consent Motions

Clerk’s Report Houghton HutchesonPresentation of Discernment Task ForceMotion to appoint Church TreasurerMaundy Thursday Elder Assignments

Pastor’s Report Jim Birchfield

Committee/Staff ReportsFinance Chris Champion

Old Business

New Business

Prayer and Praise

Communion

Prayer and Motion to Adjourn

Important Dates:March 24 Palm SundayMarch 28 Maundy ThursdayMarch 29 Good FridayMarch 31 Easter SundayApril 10 DiscernmentTeam Meeting (Session to pray)April 16 Next Session MeetingApril 18 Shepherding Elders Dessert

Session Attendance 2012-2013 A= Absence E= Excused

JuneAugustSeptOctNovJanFebMarchAprilMay Arredondo, Valerie Barnes, Martha Cornelson, Tim Costello, Jane Derden, ChrisEX Gerland, JoNellEX Hargrove, BillEXEX Hutcheson, Houghton Lawler, Charles Lilly, Lesley Luther, Scot Lyra, OphirEX Modesett Jr., JackEXEX Moore, Robert Reiser, Tom Smith, EvelynEX Thomas, EricEX Wolfe, Chris

MEMBERSHIP REPORT

NEW CHURCH MEMBERSBuchanan- Laning, Mrs. Kelly C reaffirm, having been a member of First Presbyterian Church,

Arlington TX Chapin

Cromer, Mr. Christopher M. (Chris) reaffirm, having been a member of House of Prayer Lutheran Church, Houston ,TX

Cromer, Mrs. Sara Jane Fisher t/l, Westminster United Methodist Church Houston TXDowdle, Mr. Dade Robertson reaffirm, having been a member of Restoration Anglican Church

Arlington VADowdle, Mrs. Stephanie Joy Fain (Joy) reaffirm, having been a member of Restoration Anglican Church

Arlington VAFarazandehGibbleGrier, Mrs. Nancy K. Miller reaffirm, having been a member of First

Presbyterian Church, Greensboro NCGrier, Mr. Terry B. reaffirm, having been a member of First

Presbyterian Church, Greensboro NCHickmanHickman

Hicks, Ms. Katelyn Elizabeth (Kate) t/l, First Methodist Church, Jackson TNHockHockHomanJohnson, Miss Elise Dawn t/l, Trinity Presbyterian Church, Charlottesville VAKim, Mr. Kangho prof of faith, having been baptizedLaning, Mr. James J. (J.J.) reaffirm, having been a member of FirstUnited

Methodist Church, Uvalde TXMann, Mr. David Doyle reaffirm, having been a member of a Baptist ChurchNath, Mrs. Christine Gerken reaffirm, having been a member of St. Anne’s

Catholic Church, Houston TXNyamboli, Mr. Olivet Awan prof of faith, having been baptizedPaterson, Mrs. Caroline H. (Callie) reaffirm, having been a member of Bethel Church, Houston TXPicone, Miss Leslie Allison prof of faith and baptismSchreiber, Mrs. Shavonah Roberts reaffirm, having been a member of LillyGrove

Missionary Baptist Church Houston TXSheets, Mr. Colton T. t/l, First Presbyterian Church, Siloam Springs ARSteinkuller, Ms. Fozia prof of faith, having been baptizedThomasWalshWalshWon

RESTORED TO ACTIVE ROLL

DECEASEDAdams, Mr. Charles (Chuck) 2/1/2013Peterson, Mrs. Dorothy C. 2/24/2013

DISMISSEDBacus, Mr. Gerald dismissed to Christ the King Lutheran Church, HoustonBacus, Mrs. Kathleen M. (Kate) dismissed to Christ the King Lutheran Church, HoustonCline, Mr. Geoffrey Lee (Geoff) dismissed to Westminster Presbyterian Church, Lincoln NECline, Mrs. Kristen Lockwood dismissed to Westminster Presbyterian Church, Lincoln NEDuran, Mrs. Shelley Samuels dismissed to The Woodlands United Methodist

Church, The WoodlandsTXDuran, Mr. Williams David (Dave) dismissed to The Woodlands United Methodist

Church, The WoodlandsTXNorthcutt, Mr. Gary Lynn dismissed to Christ United Methodist Church, Sugar Land TXNorthcutt, Mrs. Stephanie Lewis dismissed to Christ United Methodist Church, Sugar Land TXWard, Mr. Andrew C. (Andy) dismissed to The Woodlands

CommunityPresbyterian Church, The WoodlandsTX

REMOVED FROM ACTIVE ROLLDrager, Mr. Barry J. (B. J.) joined Christ the King Presbyterian Church,Houston TXDrager, Mrs. Brandye joined Christ the King Presbyterian Church,Houston TXDrager, Mr. Lane Daniel joined Christ the King Presbyterian

Church,Houston TXHutcheson, Mr. David Brownlee joined a Roman Catholic ChurchMickel, Mrs. Cassandra Fowles was never baptizedPeterson, Ms. Fay at her request; joined Bellaire United Methodist

Church, Bellaire TXSoroos, Mr. Jowl Eric at his request; joined Bellaire UnitedMethodist

Church, Bellaire TX

MOVED TO INACTIVE MEMBERSHIP ROLLBuursink, Dr. Marc L. moved out of state in 2010Hutcheson, Mr. Andrew Talley per requestOberg, Ms. Krista Lyn Marino address unknownOberg, Mr. Theodore S. (Ted) address unknown

REMOVED FROM INACTIVE ROLLWalden, Mr. Thomas Joseph Jr. joined Park Cities Presbyterian Church,Dallas, TX

MEMBERSHIP AS OF January 31, 2013 3554Gains 31Losses -22MEMBERSHIP AS OF February 28, 2013 3563

Worship Services Comparison

Week 5 2/3/2013

Week 6 2/10/2013

Week 7 2/17/2013

Week 8 2/24/2013

8:15 Worship 181 180 190 192

9:30 Worship 274 307 298 265

10:45 Worship 353 439 380 386

11:05 Worship 398 426 398 382

Total Worship Att 1206 1352 1266 1225

Worship Services Comparison

Week 6 2/5/2012

Week 7 2/12/2012

Week 8 2/19/2012

Week 9 2/26/2012

8:15 Worship 193 180 177 220

9:30 Worship 282 397 321 288

10:45 Worship 374 412 419 407

11:05 Worship 372 383 316 358

Total Worship Att 1221 1372 1233 1273          Worship Services Comparison

Week 6 2/6/2011

Week 7 2/13/2011

Week 8 2/21/2011

Week 9 2/27/2011

8:15 Worship 227 272 181 262

9:30 Worship 338 367 306 271

10:45 Worship 417 441 403 399

11:05 Worship 335   339 355

Total Worship Att 1317 1080 1229 1287

February 2013Baptisms:

Infant 0

Adult 2

Weddings: 0Member Funerals: 2NonMbr Funerals: 1

MINUTES OF THE SESSIONTHE FIRST PRESBYTERIAN CHURCH OF HOUSTON, TEXAS

February 19, 2013

After fellowship at the table followed by a short season of “Centering Prayer” led by Lesley Lilly in the Living Room, the February Stated Meeting of the Session began at 6:30 p.m. in the solarium with a quorum present. Jane Costello opened the meeting with a devotional and prayer. Attendance: See the attached Session Attendance Record for attendance to date for this year.

Omnibus Motions:The following omnibus motions were passed without discussion.MOVED that the January 8, 2013 Session Meeting Minutes be approved.MOVED that the January Membership Report be approved. MOVED that the minutes of the January 27, 2013 Congregational Meeting Minutes be approved.MOVED to approve the request of The Young Adults Ministry to serve Holy Communion at the Table Community Retreat, March 8-10, 2013 at Pine Cove.

Committee and Staff Reports: Finance Committee: Chris Wolfe reported that the Church ended the first 8 months of FY13 with giving 14% ahead of the prior year period. Expenses were almost 7% higher to the prior year. Overall financial results are slightly ahead of budget.

A motion was made and approved to extend the current $100,000 line of credit for the Nehemiah Center until June 30, 2013.A motion was made and approved to adopt the new Contributions and Giving Policy recommended by the Finance Committee.A motion was made and approved to adopt the new Policy on the Negotiation and Execution of Contracts recommended by the Finance Committee.

Clerk’s Report: A motion was made by the Clerks of Session that the Session of First Presbyterian Church, Houston, appoint the following individuals to the Discernment Team as provided in the Presbytery of New Covenant’s Gracious Reconciliation and Dismissal Procedure: Representing the Staff – Rev. Jim Birchfield, representing the Session – Chris Wolfe, and representing the congregation - at - large – Merry Davis and Kerr Taylor. The motion carried.Jane Costello reported that the next meeting of the Shepherding Elders is being planned for April.A location and time is being researched for the next Session retreat.Lesley Lilly reported that the next New Member Reception will be held Sunday at 10:15. Martha Barnes and Tom Reiser volunteered to be present for the reception.Houghton Hutcheson reported that communion will be served at the Maundy Thursday service. The elders are encouraged to participate in the serving of communion and as prayer partners during the service.

Pastor’s Report: A motion was made, seconded and approved to accept the proposed time away for Rev. Jim Birchfield for 2013.A motion was made, seconded and approved to dedicate the loose plate offering on Easter Sunday to the Nehemiah Center.The Vision 2020 Committee will begin making monthly reports to the Session in March.Rev. Birchfield reported that Sharon Corzine has joined the Communications team as Interim Director of Communications and Denise Phelps is a seminary student from Fuller, serving a 10 week internship under the direction of Rev. Bill Heston.Russell Thompson is on a one year leave of absence as worship leader at the 8:15 service.

Old Business:None

New Business:On Palm Sunday, March 24, 2013, at 5:00 p.m. in the Grand Hall there will be a special presentation of “Celebration of Life”.Bill Hargrove reported that there will be a Presbytery Meeting at Pines Presbyterian Church, March 16 to which FPC is entitled to send 12 elder commissioners. Bill will take on the responsibility of recruiting those elders.A motion was made and approved for the Children and Family Ministry to set a table in Palm Court to sell tickets for the Kids Day Out Fund Raiser.

Prayer and Praise: Community prayers of concerns and praise were offered.

Communion was served by intinction with Rev .Bill Heston officiating and Elder Valerie Arredondo assisting.

Rev. Birchfield adjourned the meeting with the Lord’s Prayer at: 8:45 p.m.

___________________________________ _____________________________Rev. Jim Birchfield, Moderator Houghton Hutcheson, Clerk of Session

Consent MotionsThe Permanent Funds Committee request approval from the Session for the following requests: Request from Austin College for $10,000 for refurbishment of one common space in The Jordan Family Language House Request from Esperanza International for $10,000 for construction of a new water purification facility. Request from Mo Ranch for $10,000 for roof on Wynne-Flato Lodge. Request from Montreat Camp & Conference Center for $15,000 for phase two of its renovation projects. Request from The Palestinian Bible Society for $15,000 for educational bookshops and libraries.

Reports

FINANCE March 13, 2013

Members Present: Chris Champion, Paul Palmer, Burdette Huffman, Patti Hopson and Janet Lionberger Staff Present: Jim Birchfield, Jennifer Boubel and Susan Aldana Invited Guest: Fred Robertson Members and Staff Absent: Edward Griffin, Chris Wolfe, Bret Stanley, Sharon Henry and Debbie Hanna Next Meeting: April 10th at 7 a.m. The meeting opened with prayer. Review of Financial Results The Committee reviewed the financial information for February 2013 which represents the end of the Church’s fiscal third quarter. The financial dashboard that the Committee reviews is attached. Operating and Giving – YTD February 28, 2013 The Church ended the first 9 months of FY13 with giving 12% ahead and expenses higher by 6% of the prior year period. If giving for the last fiscal quarter remains in line with the prior year’s last fiscal quarter the Church will achieve its FY2013 giving budget. Operating expenses are below budget by $657K. It is the current expectation that operating expenses will finish the year under budget. General Fund Cash Position as of February 28, 2013 The Church’s general fund cash position was approximately $2.0 million as of February 28th, 2013, which is flat with the prior year. After adjusting the general fund cash balance for the intercompany payable to the capital fund and funds that are designated for others, the Church’s net cash position was $646K. There was a discussion regarding the payable to the capital fund and it was concluded that the general fund should repay the capital fund given the Church’s general fund cash balance. In the future, if the general fund cash balance is depleted, borrowings from the capital fund can be made to cover any short fall. Ministry Support Campaign Update Susan Aldana updated the Committee on the early results of the Ministry Support Campaign. As of March 10th, the Church received 355 pledges for a total of $4.2 million. As it is less than two weeks in the

campaign, it is still too early to infer a conclusion or trend versus prior year. It is expected the end of the third week would be appropriate time to measure results against prior year. The Church received 8 pledge cards with no pledge pending the outcome of the discernment process. Those individuals, in aggregate, pledged $40K in the prior year. Budget Update Jim Birchfield and Jennifer Boubel led a discussion on the FY2014 budget process. The items pending are the impact of the Health Care Reform Act on part-time employees, merit increases and upgrades to the sound/media capabilities. There was an extensive discussion regarding the sound/media capabilities and the Committee guided Church leadership to continue with the plan of getting an assessment of the needed upgrades and report back to the Committee.Chairman’s Update The Chairman gave an update that included the following topics: • Session approval of the gift policy and the contract initiation policy. The Chairman requested that the policy be distributed and discussed with the staff and that the giving section of the website is updated to reflect the updated policy. • The facilities maintenance funds and budget overrun policy are still being drafted and reviewed with the goal to submit them to the Finance Committee at the April meeting. • The need to begin looking for new committee members as three members are rotating off. Also, a vice-chair to assume the chairmanship for FY2015 needs to be identified. • Remaining initiatives for FY13 include temporary restricted accounts assessment, review of the remediation of prior year audit findings, resolve tax status of 35 Pinedale and update of the Finance Committee charter.

The Meeting adjourned at 8:00 a.m. with prayer. Chris Champion Chair, Finance Committee

Permanent FundsMarch 4, 2013

Members present: Bill Gutermuth, Becca Herbold, Bill Marshall, Sue Oldham, Jenn Rustay, Lou Shields and Session Liaison Evelyn Smith Staff present: Susan Aldana, Bill Heston, Nancy Purcell Members absent: Gene Alford, Tom Kennedy, and Janet Lionberger Bill Marshall opened meeting in prayer. Summary of matters discussed and actions taken: • The Committee approved the PFM minutes of the February 4, 2013 meeting. o Evelyn Smith motioned; Bill Marshall second. • The Committee reviewed Commitments and Disbursements

• Bill Gutermuth provided an update on the activity of the Investment Advisory Task Force, a sub-team of the Permanent Funds Ministry Committee.

Grant Proposals: • The Committee reviewed a grant request from Alpha Houston for $11,000 for Web site improvements. o Denied. Lou Shields motioned; Bill Gutermuth second.

• The Committee reviewed a grant request from Arrow Child & Family Ministries’ Freedom Place for $40,000 for security system. o Denied. Bill Marshall motioned; Bill Gutermuth second.

• The Committee reviewed a grant request from Austin College for $20,000 to make refurbishments in The Jordan Family Language House. o Approved $10,000 from Benevolence-Ricks. Bill Marshall motioned; Bill Gutermuth second.

• The Committee reviewed a grant request from Crossroads: Community Partnership for Youth, Inc. for $5,000 to recruit community volunteers and provide training to them.

o Denied. Sue Oldham motioned; Lou Shields second.

• The Committee reviewed a grant request from Esperanza International for $25,000 for construction of a new water purification facility. o Approved $10,000 from Benevolence-Ricks. Bill Marshall motioned; Bill Gutermuth second.

• The Committee reviewed for a second time a grant request from Mo Ranch for $40,000 for a new roof on the Wynne-Flato Lodge. o Approved $10,000 from Benevolence-Other. Bill Marshall motioned; Bill Gutermuth second.

• The Committee reviewed a grant request from Montreat Camp & Conference Center for $25,000 for phase two of its renovation projects. o Approved $15,000 from Benevolence-Ricks. Bill Marshall motioned; Bill Gutermuth second.

• The Committee reviewed a grant request from The Palestinian Bible Society for $25,000 for educational bookshops and libraries. o Approved $15,000 from Benevolence-Other. Bill Marshall motioned; Bill Gutermuth second.

• The Committee reviewed a grant request from Thien An Church for $25,000 for a down payment on the purchase of a church building. o Denied. Sue Oldham motioned; Lou Shields second.

Consent Motions requiring Session approval: • Request from Austin College for $10,000 for refurbishment of one common space in The Jordan Family Language House • Request from Esperanza International for $10,000 for construction of a new water purification facility. • Request from Mo Ranch for $10,000 for roof on Wynne-Flato Lodge. • Request from Montreat Camp & Conference Center for $15,000 for phase two of its renovation projects. • Request from The Palestinian Bible Society for $15,000 for educational bookshops and libraries.

The meeting adjourned at 7:00 p.m. Next meeting: Monday, May 6, 5:30 p.m. in FH251 Chair: Becca Herbold

YOUNG ADULTS The meeting was called to order with prayer at 7:15pm by John Alford.

COLLEGE MINISTRYIt is interfaith week (first time) at Rice, and Jonathan Ramsey is speaking on campus Sunday about Christianity. April 5th is the next Rice Forum: "Science, Medicine and Faith" with a Table member that is a pediatric oncologist. Jonathan will be giving a lecture to a class on Christianity's view of Satan. Jonathan and Hannah are spending 20 hours a week on campus per week. Now looking for Hannah's replacement when her internship ends. Discipleship Track applications are still coming in; this summer Jeremiah will be passing more of the program over to Jonathan. The Dominican Republic mission trip is almost full. Discipleship Track will begin with a retreat one weekend before it. And the summer ending retreat will be the first weekend of August.

THE TABLEThe class continues to fill up even as more tables are added. The class has asked for members to pray and fast, covering one day every week with a different person. About 40-people have signed up, and email reminders will go out. The Table retreat will host over 100 people (including 11 children). The speaker is the teaching pastor of Jacob's Well church in Kansas City. Jeremy McCasland will lead worship.

D-HOUSEDaniel has been leading the charge at linking with the community (Avondale Association). Prayer walks

continue as does a Bible study (13 on Monday). A pastor from Syria spoke last night. Applications have been coming in from women (five). Jill Barlow has been gearing up in their new position.

MISSION TRIPS/SERVICEA living water trip just returned from Honduras, and they had a great trip. Matt Offenbacher and Cody Nath just returned from India. And the Discipleship House leaves for the Micah project in April. Uganda in July. There currently are no domestic trips on the calendar, but we're looking for leaders for domestic trips, possibly even shorter trips for those that have greater vacation issues. We discussed conducting a survey of Table members to determine who has been on mission trips, with whom (in case not FPC trips), and to determine who hasn't gone and to query them as to what keeps them from it (interest, time length, cost, etc.)

SMALL GROUPS/MENTORINGThe Quan's small group started this week. We need to determine how to split some of the larger small groups in the fall. The two Sunday night groups will split first. The mentoring program will be reviewed by Jill Barlow.

OTHERJill Barlow has arrived from Gordon Conwell seminary. Jill is the Director of Discipleship, and she will oversee small groups for all of FPC, and working with women discipleship through the Discipleship House and Discipleship Track.

The meeting closed at 8:20 by prayer with Jeremiah Morris.

/tim

TEACHING FEB MEETING, Crantz

(Regarding the early church) “Making a Christian was seen as a process requiring much time, a gradual exposure to those practices and doctrines central to the Christian movement, and the systematic weaning from non-Christian values, practices, and priorities. Each catechumen, in other words, was “converted” into a Christian, a disciple of the Way.” Michael Budde, The Magic Kingdom of God. p. 67

One on One Discipleship: Making disciples and making disciplers

Purpose: Personal, accountable, intentional relationships cultivated by the study of God's Word, being shaped by the gospel for the purpose of growing into the likeness of Jesus Christ.

Formal vs. InformalDiscipleship and Friendship One can become friends in the church without becoming disciples, but not vice versa.

To do: Investigate "programs" but also gather existing disciplers together.

Goal: By Fall 2013, implement one on one discipleship ministry.

Teachers/Classes

Teachers currently being trained. Chris Derden, Jim Kennett (Trinity), Brian Robertson, Josh Kirklin, Lija Singh, Cauleen Stepp, Daniel and Lyndsey Knight (24:7).Boomers and Parents of Teens next two classes to find teachers. Valerie Arredendo and Dr. Robert Moore have agreed to join in the teacher training program. They are both reading Robinson's book on preaching and working on ideas for teaching.

Next Teacher training – February 24, 2013.

Several series have been formed:

Trinity teachers: Colossians, 6 weeks. This series has been taught in Trinity by Chris Derden, Charles Turner and Jon Crantz. Matthew 13 – Kingdom Parables. Has been taught by Jon Crantz, Chris Derden & Jim Kennett Jan/Feb 2013. New series ideas being discussed.24:7 teachers: Sermon on the Mount, 12 weeks. Has been taught by Andrew Stepp, David Augustus, Brian Robertson and Josh Kirklin. This series will be taught this Fall/Winter. New series being discussed.Table teachers: Jonah, 4 weeks, Genesis, 7 weeks, Psalms, 8 weeks, James, 12 weeks taught by Jeremiah Morris, Kyle Parrish, Cody Nath, Zach Ewing, Bill Cornelius and Tim Cornelson. The Jonah series has been taught in the Table and Fellowship classes. Other classes will work into their schedules.

Children and Family February 14, 2013 Minutes

Members Present: Liz Palmer, Chair, David Grimes, Chair Elect, Valerie Arredondo, Session Liaison, Staff, Kim Hock, Staff, Kendra Baird, Staff, Morgan Gilliland, Staff, Annie Baker, Staff, Randy Frazier, Elizabeth Glenn, Jane Friou

Members Absent: Melissa Carbajal, Lauren Bahorich, Taylor Reid

Summary of Matters Discussed:

The February 14 meeting began at 9:05 am in the Attic with a prayer by Liz Palmer

Report from KDO – Kendra Baird/Kim HockInformation has been gathered from other competitive programs and it has been determined that our rates are lower than our peers in the area. Increases in fees would certainly be warranted and in line with other offerings. The additional revenue would most likely be able to cover the costs of an expanded program. A budget will be constructed in time to propose to Session by the end of this springThe fund raiser has been approved and it will not be a “cathedral event”, as it will be held off campus. The raffle has been approved by finance and there will also be a silent auction. Raffle prizes will include art work from a local artist and a hotel stay. Advertising will consist of directly speaking to Sunday school classes as well as electronic solicitation. Valerie will explore with Session the possibility of having a table in Palm Court.

Goal Setting for WiNGs – Jane FriouJane is trying to set up and “Interested Parents Roundtable” that will meet in order to get a feel for the parents’ impression of the program and its effectiveness. Starting with philosophy, the intention is for the group to eventually move toward specific programming issues in the future. Liz Palmer commented that T.S. Rogers elementary school has integrating all students and that it may be a good idea to look at schools with more experience in addition to looking to other churches.

Easter Sunday – Kim HockIn addition to the other normally scheduled services, there will be two 9:30 services. The Grand Hall will be the location designed more for families and a traditional service will be held in the main sanctuary.

VBS – Kim HockThe dates this year are June 24th-28th and the leadership team is almost completely assembled.

Goal Setting for Nursery

Fifty percent of the budget is for personnel. Because of budget constraints, getting more volunteers involved would go a long way toward getting our costs more in line with other churches, who typically don’t have many paid staff (if any) for those ministries.We need to design a grass roots effort to recruit and attract more volunteer participation, and make sure that parents are included in email updates from the department.Valerie suggested that volunteers be instructed, perhaps through a handout, on praying over the babies in the nursery as part of their ministry.

Other Business – Kim HockErica Roberts is now on staff. She is taking on a large portion of what Angie used to do and her job description is evolving. She will be working on Large Group, using her skills in drama among others. 4th and 5th grade is still in the process of taking shape.April 24-26 there will be a conference in Atlanta that Children’s Ministry staff will be attending. It is the Orange Conference. All committee members are welcome to attend as well and Kim will be sending the committee more information.

Closing Prayer – Kim HockMeeting was adjourned at 10:15AM.Important Dates:March 21 – Committee MeetingMarch 24 – Palm SundayMarch 31 – Easter SundayJune 24 – 28 – VBS

MISSIONS 02/12/13Staff Present: Stephanie Drew, Stephanie Justus, Mary Floye FedererMembers Present: Daniel Knight, Judy VanWagoner, Ryan Smith, Robert Moore, Tom Reiser, Linda Moore, Manish Shah, Lija Shah, Edet Okon, John McCrearyGuests Present: Janet Rowlands

Welcome/Call to OrderThe January minutes were approved

Devotional (Daniel Knight):Matthew 12: ___-32

Pioneers—Hungary (Janet Rowlands)Janet Rowlands, serving with Pioneers in Hungary, provided an overview of the work that she is doing She described that <2% of the population in Europe is comprised of evangelical ChristiansEnglish camps are one way that English-speakers can engage in ministry on a short-term basisSeveral people can join a team of people from other areasFPC can also send an entire teamThe camp has a prayer blog, so committing to pray is another way to servePrayer needsFor God to open doors for ways to reach those who have not heard the GospelProtection of people’s health and families, so that ministry may continue

2013-2014 Strategic Goals and Budget (Stephanie Drew, Mary-Floye Federer, Stephanie Justus)Local:

(see handout)Local missions trainingFocus on evangelism and discipleshipExample: Integrating a “3 stories” approach, such that people are equipped to learn other people’s

stories, share their own story, and tell God’s storyStrategy in engaging membersProfessionals in action: targeting members by their profession, so that their skills can be used to meet the needs of the community and/or local missions partnersMatch Sunday school classes and small groups to a local missions partnerEngaging new members by providing a local missions overview at the new members classServe our local missions partnershipsAllow them to utilize space and assistance with meetings at FPC

Global:(see handout)Strategic goalsMission discipleship and congregational awareness/engagementCollaborate with short-term missions to empower FPC members to engage in cross-cultural opportunitiesDevelop a global missions Book Club to encourage members to have a missional heart and knowledgeCollaborate with Pastor of Discipleship to involve members in global missionsGlobal missions partnership and developmentEngage selected global partners to come to Houston to enhance our knowledgeEvaluate and prioritize our partnersDiscern potential vision trip participantsGlobal missions ministry special events/activities

Short-term:(see handout)Missions mobilizationOffer a series of classes to enhance missional IQ of leaders and participantsProvide networking opportunities among team leadersExplore opportunities for families to engage in global missionsMission tripsNew college mission tripsFamily mission trips working with Children and Family ministries, to plan a domestic family mission trip

Global Partnership Reviews (Mary Floye Federer)See handout on 20/35 partners, which defines the following:Name of the partnerYears as a partner with FPCCurrent status (engaged/thriving, engaged, in transition)Follow-up plan

Partnership and Fund RequestsThe group discussed a funding request from Water of Esperanza for $5,000Tom Reiser (1st) and Daniel Knight (2nd) moved to approve $5,000 as one-time support for Water of Esperanza. The motion passedThe group discussed the concept of a church-to-church partnership between FPC and Hatfield Community Church (HCC) in South Africa to engage in joint ministry Daniel Knight (1st) and Judy VanWagoner (2nd) moved to table the discussion due to the need to gather further clarification and information on the concept. The motion passedPastor Francois from HCC will be here during the 1st week of March, and there is a potential opportunity on Saturday 3/2 for members of the Missions committee to meet with him

Local Missions EventsSee handout

Budget ReviewNo questions about the budget

Meeting Adjournment/Closing PrayerThe meeting was adjourned and ended with a closing prayer

Teaching February 12, 2013

In attendance: Sue Baumgarten – Chair, Sam Murray, James Clark, Jack Modesett, Pastor Michael Homan, Pastor Jon CrantzAbsent: John Van Wagoner, Dan Taylor, Pastor Jim Birchfield, Jennifer Boubel

-Sue Baumgarten opened the meeting in prayer.- Committee member Kyle Parish has resigned from the committee. The committee will plan to add someone on in June.-Michael Homan discussed plans for the University – see attachment-S. Africa collaboration - Jon Crantz invited the teaching committee to a meeting w Pastor Francois on 3/2/13 – place and time tbd.-Teacher Training Update - Jon Crantz – meeting will be 2/24 – and training will be moving through Hadden Robinson’s book. 5 people have signed up for the training. – see attachment

-Next meeting 4/9/13-email update will be sent out the week of 3/11/13

-meeting was closed in prayer at 12:30 p.m.

Generous LivingWednesday, March 13, 2013

Ministry Support 2013 Your Gift to FPC Makes a Difference

Generous Living (formerly Planned Giving and Endowment Committee) leads the annual stewardship initiative as a part of Christian discipleship in collaboration with Finance, Missions, and Discipleship ministries as stated in the Mission Statement, Goals and Procedures approved by Session January 2013.

Ministry Support Task Force

Cody Nath – Chair (Generous Living)Burdette Huffman – (Finance)Mary Ella Price (Generous Living)Sarah Beth Seifert (Generous Living)Chris Champion (Finance)

Advisory and Support

Bill Heston Jennifer BoubelWhitney Brady and Sarah Brents (brochure design and production)Peter Hutcheson (video)Joey Matthews (video production 31 Films, contract)Megan Day and Nancy Purcell (administrative support)

JANUARYPlanning meetings Ministry Support 2013 brochure content submitted to Communications for layout and printing.Pledge card design approved and letter drafted by Pastor Birchfield to congregation.

Mailing criteria given to Connie Nickerson, Member Services.Joey Matthews of 31 Films produced Bob and Betty Manning video to be shown in Sanctuary and Grand Hall on February 10.

FEBRUARYMinistry Support 2013 brochures mailed to congregation on February 12, 2013.Letter from Pastor Jim Birchfield, pledge card and return envelope mailed on February 19.Joey Matthews of 31 Films produced Alex Lux (Youth program) and Daniel Stidham (D-House) videos shown February 17 and February 24 respectively in Grand Hall.Pledge cards made available in Palm Court (display kiosks), pew racks, narthex, and Grand Hall

MARCHJoey Matthews of 31 Films produced overview video shown on Pledge Sunday, March 3 in Sanctuary and Grand Hall.Congregation turned in pledge cards (many are returned by mail, in person, and online as well).Thank-you cards from Pastor Jim Birchfield ready to be signed and sent to those who pledge.Follow-up letter from church treasurer Chris Wolfe with pledge cards and return envelopes in process (not yet mailed).

Congregational Life February 26, 2013

Attendees: Bill Heston, John Pavlas, Paul Seifert, David Tubergen, Jan Parks, Bud Simpson, Brent Dorsey,Charles Lawler

Action Items:

Brent Dorsey will talk with Michael Homan

to identify key contacts for each of the ministries

to identify new member classes as an opportunity to advertise Congregational Care ministries.

Bill Heston will investigate “Pray First” ministry and communicate next steps.

John Pavlas will contact Bond McCall (FPC- IT guy) to investigate the divorce recovery ministry

of Second Baptist Church.

Brent Dorsey and Bill Heston will develop a list of current members, noting committee members

that are rolling off.

All committee members will develop a list of potential new committee members

Brent Dorsey will develop a “strawman” future ministry review and approval process.

Review the scheduling needs for the coming year for our ministries. Scheduling of facilities was

discussed.

Give updates on ministries - Home Bound Communion, Presbyterian Women, Medical Center

Guests, Klesis and Steven Ministry were updated by Bill Heston. The Pray First ministry was

discussed, Paul Seifert asked about follow-up on the ministry.

Discuss any “all church” activity or opportunities to get on the church schedule for next yearCare Fair, Ministry partners, Church Alive Cycle and weekly newsletter were identified as possible opportunities. In addition, we will use the new members classes to promote congregational care.

Discuss possible new committee membersNew congregational care membership was discussed.

Discuss process for evaluating future ministries/services for FPC caring ministrySeveral new potential ministries were discussed as candidates to pursue in the future. A draft procedure will be developed for consideration.As part of the initial review process, Bill Heston provided information for a potential new ministry for caregivers. The “Powerful Tools for Caregivers” material was distributed to the committee for review and consideration.

Review Care Ministry Partner Grants

Amazing Place, CanCare, Samaritan Counseling Center and Patient POPs were recommended for

Partner Grants for 2012/13 church year. The motion was moved, seconded and approved by the

Congregational Care Committee. Begin budget discussion - FY 2014 budget preparation is underway. Congregational Care Committee will review and approved

Congregational Life - Activity ReportSession MeetingMarch 12, 2013

Adult Enrichment Programs (sponsored by Sr. Adult Ministry)Sunday, March 10 - Lenten Lecture – Reflections from the Prado by MFA Docent, Dorothy Murphey, Bill Heston and Diana Greene. A tour of the MFA Prado Exhibit and a dinner lecture were part of our new Adult enrichment programs. We had about forty- seven people in attendance. We have had a group attend the Bonhoffer play at AD Players with dinner and fellowship before. Our trip to Montreat was a success and we will plan to go again. We are looking into a trip to Branson.

Adult PlusAdult + continues its outreach to seniors twice a month with games, activities, lunch and programs. Jack and Helen Lancaster and Bill and Angie Heston spoke of Meaningful Life experiences.

Klesis – Easter Lilies Klesis volunteers will deliver Easter Lilies to our homebound members this Easter season. Many of those to be visited are long-term faithful members of First Presbyterian Church and they still have deep affection for their church. This is a great way for our church to stay connected to some of our dear Saints.

Men’s Downtown seriesMen of Influence series at 1010 Lamar - helping equip men to learn how to live the Christian life; especially at work and home. This ministry supports men in their mission to become fully-mature, devoted followers of Christ and godly servant-leaders in their home and community.

Youth 3/5/2013 - Youth Area

Members attending: Chuck Campbell, Mark Cook, Merry Davis, Gordon Marcum, Sally McMillan, Jenny Sommer, Kirby Shanks, Anthony Ceder

Meeting Minutes:The meeting was called to order at 5:35 pm, and Anthony led us in prayer.

1. Youth Trips Brochures are out and will be in the mail this week. We have already had 45 signups for the trips pre-brochure, which is a nice jump on enrollment (about the same historically).

2. Youth Variety Show – April 21st

Auditions – next three Sundays, before or after Sunday School, March 24th after Momentum or by appointmentPast participants should have gotten a phone call or textTickets will be released March 24th for kids to sellWe are still looking for ideas for raising money for youth trips independent of the show

3. Youth Sunday will be May 5th

4. The Youth House will be getting some cleanupKeith met with Kris AthonThere will be some recarpeting, cleaning and paintingThere are some benefactors who will put up money for the revamp

5. Anthony wanted to reiterate about payments / financial aidPayment schedules for families can be flexible if needed, just need to let Finance know the detailsOne payment is preferred but multiple payments are allowed with a dialogueWe might want to talk about how to judge awarding of financial aid in the futureWe talked a little about staffing advice for youth, and the meeting was adjourned at 6:35 p

Facilities February 11, 2013

Present: David Calkins, Mark Carleton, Deborah Harper, Eugene Lee, Scot Luther, Jose Perez, Edith Price,Also present: Bill Merriman and Jim Powell from Merriman HoltAbsent: Chris Athon, David Barnes, Debbie Hanna, Janet Lionberger, Paul Homeyer, Amy Winstead

FUTURE FACILITIES COMMITTEE MEETINGS:(The committee generally meets on the second Monday of the month.)Monday, March 18Monday, April 8Monday, May 13

AGENDA ITEMS

Projects in progress:Chapel renovation- Pew Chair sample was reviewed, and was thought to be somewhat different than original sample. Bill Merriman is to follow-up with the manufacturer to revise the configuration so that it is closer to the original.Demolition of 5220 Travis- Jennifer asked Bill Merriman to design the parking lot and to request a proposal for Civil Engineering. Presbyterian School corridor lighting – The project is proceeding well. Construction should be complete prior to the end of March.Director of Operations – This search has been sidelined for the present given other staff additions. Jennifer will work with Jose to cover this role.

Projects being initiatedExterior Security Lighting for Oakdale and Travis- The cost to install bollards for lighting of Oakdale was $70,000. In the meantime, Jose had installed security lighting in the trees and sides of the building as well as on the parking lot across from the Palm Court entrance. He has also repaired the lamps providing lighting at the Oakdale building. He efforts have enhanced the lighting of the church area making it more secure. Paul and Amy will look at a permanent solution

that bridges the gap between these two solutions. Also, they will discuss lighting the steeple. It was suggested that they scout around other churches (St. Lukes for ex) to see how they have lit their steeples. No update in February.

Landscape Subcommittee The committee will look at the funding available from the capital campaign - $185,000 – for exterior lighting to enhance the building. Bill Merriman noted that a landscape master plan had been commissioned several years ago. Janet to secure a copy of the master landscape plan and existing maintenance contract dated 2009. No update in February.The subcommittee will develop a plan for deferred maintenance and enhancement. After getting caught up, the subcommittee will develop an annual plan for maintenance of the permanent landscape – pruning and feeding trees and shrubs. Repair of hardscape. No update in February.Hallway graphics repair – Ken and Jennifer will review damaged hallway graphics and have them repaired. They will also fix inaccurate signage. Ken to call Bill Merriman for background information on who would be the source for the repair work. No update in February.Fit for Life –Members of the committee accompanied Bill Merriman on a “site visit” of the offices and area outside the mini-gym. Bill and David C sketched an alternative that would add a new office while still keeping an open area outside the mini-gym. Bill thinks that it would be financially prudent to build this out while Forney Construction is still on premises. Bill to follow up with drawings and cost estimate. David C. asked Jim Powell for pricing from Forney following the meeting.Physical Facilities Assessment – the purpose of this assessment is to identify and schedule deferred maintenance and equipment replacement. Eugene and David C will investigate 2-3 companies to hire for this. Jose will work with them to provide the necessary information. It was estimated that the work might cost approx. $50,000. Eugene has begun to collect info. that will be needed for the assessment process. Eugene is also in the process of qualifying consultants to receive an RFP when we issue it. Upgrade sound system in sanctuary No update in February.Replace pavers in Palm Court courtyard – Bill Merriman provided two proposals from Forney Construction. Both recommended using Paver Connection and reusing the slate pavers we have. Estimate from Paver Connection is $15,500 and includes reinstalling existing pavers over new sub-system, demolition of landscape materials (4 trees and ground cover). Amy is looking at replanting more appropriate trees or installing planters with small trees or shrubs. She will make a recommendation and a cost estimate. The committee thinks this is a cost effective solution; however, no money is budgeted at this time so we need to figure out if we can pay for it or budget for next year. This will wait until after May.

Campus Security – Mark Carleton presented his concerns re: Presbyterian School’s campus security. This also relates to overall security.

Concerns:Security staff are more “greeters” than “guards”No armed off-duty policemen on campus

No intercom speakers or way to alert the school/church in the event of a threat.No way to “lock down” school areas to keep students safe

Suggestions:We already have locked all but 2 entrances that are manned by security guardsThe 12-year-old FPC phone system is antiquated. A newer $96,000 system exists that turns into an intercom speaker that can blast out a message in an emergency. PS would be glad to split the cost of the new system. Jennifer to investigate.Mark detailed 5 areas of the church that, if doors were installed in the corridors, would effectively “lock down” the school. He agreed that if doors were installed in 2 of those 5 areas, we could get by until a permanent plan is put in place. Bill Merriman and members of the committee walked the corridors after the meeting to discuss options.

Presbyterian School has engaged Presidium, a school security-consulting firm that will be on campus in late March or April. They are doing a comprehensive audit on our campus security and will make recommendations.

Following discussion, Ken Humphries moved that BILL MERRIMAN AND MARK CARLETON COME UP WITH A PLAN AND BUDGET FOR TIME AND MATERIALS TO CONSTRUCT THE TWO IDENTIFIED LOCKDOWN CORRIDOR DOORS TO BE PRESENTED AT THE NEXT FACILITIES COMMITTEE MEETING. Scot Luther seconded. Unanimous approval.

Pricing was returned from Forney Construction totaling $50,125. This amount was greater than anticipated, and the sense of the committee was that we should wait with the majority of this work until after the security audit, with the exception of the Welcome Center doors. Bill will ask Tom Forney to revise the pricing to include only those doors for review at the next meeting.

Future projects (not as active or discussion deferred to later date)Inventory of building plans Jose to check on our archives of building plans – both electronic and actual. Some in the basement need to be better preserved. Some may need to be scanned and preserved electronically. Jose had pricing from A&E that seemed high. David C. to approach Ridgways. Interior Decorating subcommittee – Chris suggested that a subcommittee be formed to fill in the gap between facilities management and architectural issues at the church. It would deal with decorating issues and managing donated decorative items. Such a committee has been in place for years but the group has gotten older and less involved. The committee suggested involving Cindy Cook, Janet and Julie Jordan. Chris will meet with Cindy Cook in January. Julie Jordan has declined but will be a source on institutional knowledge. This Committee hasn’t yet met.Facilities Committee Job Description David B. and Deborah will put together a job description for the committee including duties and responsibilities as well as how the committee interfaces with other committees and the staff. No update in February.Energy Savings Initiative –Deborah presented an update. She noted that Presbyterian School had been responsive. The Boy Scouts were still a problem. It was too soon to tell if the effort to educate groups utilizing the facilities had been successful. She and Edith will continue to monitor. Jennifer is developing parameters/guidelines re: the use of the church building by outside groups. Does the church need to charge a fee to offset energy costs? No update in February. Connections Center plans –No update in February.Security contract – Jose met with ADT. He recommends staying with them on a month-to-month basis until Presidium makes its security assessment of the facility this spring. Jose will follow-up with Jennifer.

Advisory Council Meeting MinutesMarch 13, 2013

The regularly scheduled meeting of the Advisory Council of First Presbyterian Church of Houston was held on March 13th in the Pastor’s Conference Room. The meeting opened with a prayer by Houghton Hutcheson at 8:30 A.M. In attendance were Jim Birchfield, Jane Costello, Houghton Hutcheson, and Fred Robertson. Lesley Lilly and Chris Wolfe were excused. Also attending was Bill Hargrove.

In Chris Wolfe’s absence, Fred Robertson gave a brief financial report indicating that both giving and expenses were at or near budget through the first nine months of the fiscal year.

Bill Hargrove and Houghton Hutcheson presented to the Advisory Council an overview of the proposed Discernment Task Force that will design and implement the Discernment Process in coordination with the

Discernment Team that was constituted by the Presbytery. It was agreed that this conceptual design would be presented to Session at the March meeting for their approval, although it was stressed that this task force will not actually report to the Session, but to the Discernment Team.

Jim Birchfield gave a brief report on the first meeting of the Discernment Team and said that the team would meet again on April 10th. Session members and members of the incoming class of 2016 will be invited to come to that meeting and lay hands on the Discernment Team and pray for them.

It was discussed and agreed that since Chris Wolfe has accepted appointment to the Discernment Team, he should resign as Treasurer of the church and also from the Advisory Council. The Advisory Council asked Fred Robertson to accept appointment (to be confirmed by the Session) as Treasurer, and Fred agreed. A motion will be presented to Session at the March meeting formally appointing Fred. The thought is that we will not elect a new At-Large Member of the Advisory Council to complete Fred’s term which ends May 31, but will just operate one member short for those 2+ months.

Jim Birchfield gave a brief personnel report.

A discussion followed of the New Elder Training schedule for the remaining months prior to the ordination and installation of the Class of 2016. It was agreed that the Service of Ordination/Installation will be held on June 2nd.

Jim Birchfield reported that letters to inactive members would be going out soon to ask if they want to remain on the membership rolls of the church. This is in accordance with the new Book of Order definition that a member who has not had activity for two years should be considered “Inactive.”

Jane Costello led a discussion of future scheduling of Shepherding Elder events. It was tentatively agreed that the next event would be April 18th (Thursday) at 7:00 P.M. for dessert, a presentation on the Discernment Process, and a time of prayer.

Jim Birchfield reported that Main Street Ministries will hold a Men’s Barbeque in April as an extension of their Thursday evening worship ministry (Holy Ground), and that the Executive Director of MSM had requested to have Holy Baptism at that event for several men who had come to Christ through their involvement in Holy Ground. The Advisory Council was generally in favor of this but agreed that Jim would present it to Session for their comments and blessing.

There being no further business, and following a closing prayer by Jane Costello, the meeting was adjourned at 10:15 A.M.

Respectfully submitted,

Houghton HutchesonClerk, Session Class of 2013

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