FAMIS USER GROUP

FUGMEETING

November 14, 2011

AGENDA

Agenda Review 05 minutesMembership Review 05 minutesCharge 05 minutesFAMIS Project Status 15 minutesEfforts / Milestones on XiR3 Go Live

20 minutesFUG Tools 05 minutesRound Robin on Concerns 20 minutes

Suggested Next Agenda Items 05 minutesFeedback About the Meeting 05 minutes

MEMBERSHIP REVIEW• Salisbury, Wendy• Corioso, Tammie• Baker, Correen• Chapdelaine, Lynn• Rourke, Kimberley• Finch, Lori• Dempsey, Allison• Mokoski, Heather• Beaudet, Sallyann• Kocsondy, Ryan• Gwinnell, John• Dexter, Marie• Bennett, Anne• Franz, Adam• Weinstein, Peter• Loux, Jonathan• Paulson, Brett• Savino, Melanie• Roe, Alexandria• Egeberg, Kenneth

• Moore, Susan• Doonan, Brian• Williams, Michael• Gast, Fran• Benjamin, David• Hansen-Roy, Lori-Anne• Herman, Louis• Alson, Jessica• Bordick, Lara• Abhishek, Kumar • Kazerounian, Jila• Crowell, Ken• Hoagland, Robin• Gore, Brian• Kraus, George• Weston, Anthony• Romano-Connors, Debora• Eaton II, Charles• Roberts, Eugene

• Indirect users to be added

FUG CHARGETo bring users and other interested people

together to share issues, concerns, and knowledge.

o Meetingso E-Communicationso Educational Opportunities for FAMIS and Related

IWMSo Social Events to promote a better understanding

of FAMIS and Integrated Workplace Management Systems IWMS.

o Share Experiences from inside Uconn and outside

FAMIS PROJECT STATUS

XiR3.1.1MR01 Application UpgradeUniversity Cost AnalysisFAMIS KualiFAMIS Support

FAMIS COST ANALYSIS• Design 95% complete End Date 10/31/2011• Construction 70% complete End Date 11/18/2011• User Test 0% complete Dates 11/18/2011 thru 11/30/2011 • Implementation 0% complete Dates 11/28/2011 thru 12/30/2011

Delineated steps and dates will be delivered this week

Some of the steps are : users definition, permissions, processes defined, user guides, reports, data loads, and training

FAMIS KUALI

• FAMIS Kuali -> not -> FAMIS KUALI SciQuest • Design 0% complete End Date 12/30/2011

Construct 0% complete End Date 02/28/2012User Test 0% complete End Date 04/27/2012 Implementation 0% complete Start Date 06/2012

• Accruent WILL BE ON-SITE here at Uconn 12/05 thru 12/09• What does it mean our use of FAMIS ? We all have to find out• Implementation may be slightly different than “FRS to Kuali” • Decisions to be made

FAMIS XiR3.1.1 mr01• History • Construction 10% complete • User Test 20% • Implementation 0% complete • Recent Notes• Fully installed MR01 • Delivery and testing custom interfaces has started. • Waiting for commitment of CAS authentication / Portal software• Last coded interface shall be received by 11/30/2011 • Senior management from both Accruent and Uconn are

monitoring• Upgrading our local Oracle database to version 11g • Need for refresh on upgrade software awareness

XiR3 TESTING

• 4 CategoriesBase (foundation and regression) Interfaces CAS (like Work Order Self Service) Portal

• Dependent on Software AvailabilityBase (foundation and regression) > NOW Interfaces > FULLY AFTER 11/30CAS (like Work Order Self Service) > DECEMBERish Portal > DECEMBERish

Efforts / Milestones on XiR3 Go Live

• User involvement, availability– Testing – Go Live Efforts – Other Business and Implementations– Holidays

• Go Live 02/06/2012

FUG TOOLS• COMMUNICATION

– FAMIS Dashboard– Membership List– Staff – Calendar– Announcements– Webinars– Newsletter

• Industry Trends• Other Universities’ Lessons Learned• Other Universities’ Best Practices

• SOFTWARE LIBRARY

– FAMIS Version Release Tracking– FAMIS Release Information – Reports

• HAPPENINGS – Bi-Tri-Monthly ??? weekly Meetings – Focus Groups– Conferences (suggestions and examples)

• Functional Interests (Planning, Space, BIM, Facilities Maintenance, Project Management, Project Accounting, and more)

• FAMIS • IWMS

– Social Events • Celebrations• Lunches

• EDUCATION – Functional – Technical– Database Knowledge – Query Design

ROUND ROBIN ON CONCERNS

Around the room

…and…

Speak Out

SUGGESTED NEXT AGENDA ITEMS

When to meet, reoccurring, time of day ? Focus groups ? Webinar discussions ? Guests speakers ? PROJECTS CONCERNS What else ?

FEEDBACK ABOUT THE MEETING

• On-Time ? • Stuck to the Agenda ? • Content ? • Value ? • Participation ? • What else ?