Data Governance

ProjectFAMIS 2012

Information ServicesSchool District of Clay County

What is Data Governance?

Data governance is a set of processes that ensures that important data assets are formally managed throughout

an organization.

Why have a Data Governance Plan?

Ownership of key data elements is often unclear.

The responsibilities of data owners are not well understood.

Data is often stored in multiple locations with no identified single source for the “correct data”.

Data quality is questionable.

Data availability to the right people is sometimes difficult.

Data is released to the public that is in error.

Benefits

Agreement

Empowerment

Accountability

How we’re implementing a Data Governance Plan?

Scope (Deliverables)

Phased Approach (Student Information System, HR/Finance, Other Systems)

Timeline

Roles & Responsibilities

Budget (Total Cost)

Actual

In-kind

Defining Project Scope

Deliverables Total Project Define the organization

Provide a draft listing of data elements

Provide the training material

Define the process for validation and making changes

Obtain agreement on data owners and name the data stewards

Train the data stewards

Oversee the validation of data elements for SDCC

Refine and Repeat

1st DecisionPhased Approach

This year as the School District of Clay County converted to the Focus Student Information System, the School District of Clay County had an excellent opportunity to implement a data governance plan.

Other systems such as HR/Finance may be going through upgrades or new implementations in the future.

Defining Data Elements Ownership

For Example

Roles and Responsibilities

In the Data Governance Plan, there are several different roles that work together to make sure that data is handled appropriately and with accuracy.

Director, Information Services

The Director of Information Services position is responsible for ensuring that information technology is properly planned for, implemented and effectively maintained to support and enhance business operations and student achievement.

Data Quality Manager

This position is responsible for establishing, improving, monitoring, and training on the data management and data quality processes and programs for the organization.

Database Specialist

This position is responsible for the design and support of an organization’s information assets.

Business/Systems Analyst

This job may reside either in the program area or the technical area. This position has a good working knowledge of how the business and program processes of the organization work from end to end.

Data Owner

The data owner is a member of executive management who ensures the accuracy and integrity for the data elements/categories in his/her area of responsibility.

Data Steward

The Data Steward is appointed by the Data Owner to maintain the data assigned by the governance plan.

How it looks now

Sustainable Commitment

Total Cost of Ownership

Results

Meeting with district departments to train them on the data governance plan and helping them understand the data they own.

Empowering district departments to build in Focus how they will present and enter their data.

Making sure that data entry operators and users are accountable for the security and handling of the district’s data.

Philosophy

AUP

DL

CBT

Roster Verification

Phase II Tab Building

Phase III Elementary Scheduling

Focus Training/Development

Session A

I.IntroductionII.Data GovernanceIII.Current Tab LayoutIV.Tab Survey V.Conclusion

Session B

I.IntroductionII.Tab DesignIII.Tab EntryIV.DocumentationV.Conclusion

Session C

I.IntroductionII.Documentation ReviewIII.Data Validation/TestingIV.Schedule User TrainingV.Design Survey

Session D

I.IntroductionII.Project UpdateIII.ProceduresIV.FeedbackV.Conclusion

In order to prepare for the transition to the full implementation of Focus, Phase II included collaboration between Information Services, District Departments and Schools. As certain processes and tabs were built in

Focus, the following process was used in order to make sure Focus is the best it can be for the district.