Emergency Solutions GrantRapid Re-housing ProgramIndiana Balance of State Continuum of Care

Application Overview FY2011 and FY2012April 24, 2012

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FY2011 ESG – A UNIQUE YEAR!

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July 2011December 2011

April 2012 June 2012 July/Aug 2012

ESG FY12 awarded

ESG - FY2011: A UNIQUE SITUATION

Round 1: Emergency Shelter Grant

• Allocation: FY2011 (Round 1): $2.017 million• Awarded 55 emergency shelters & transitional housing in

August 2011• Avg. Award: $36,156 (max.: $50,000/ $25,000 new

applicants)• Activities Funded for 7/1/11-6/30/12:

1. Operations (74%)2. Essential Services (18%)3. Homeless Prevention (very short-term, limited use) (3%)4. Administration (IHCDA only- 5%)

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HEARTH ACT OVERVIEW HOMELESS EMERGENCY ASSISTANCE AND RAPID TRANSITION TO HOUSING ACT

• President Obama signed into law May 20, 2009. • Consolidates and amends 3 separate homeless assistance programs under title IV of McKinney-Vento Homeless Assistance Act into a single grant program designed to:

• Revise Emergency Shelter Grant and rename to Emergency Solutions Grant

• Improve administrative efficiency and enhance response coordination and effectiveness in addressing the needs of homeless persons

• Codifies into law and enhances the Continuum of Care planning process• Revise definitions of “homeless” and “homeless person with a disability”

• HUD released Rules and Regulations 11/15/11, along with amended homeless definition regulations

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ROUND 2 ESG FY2011: RAPID RE-HOUSING

• Allocation Amount FY2011 (Round 2): $1,244,892.55

• Allocation Amount FY 2012: Amount not known• Avg. Award: $325,000-$400,000• Awards: 3 with FY2011 funds, 3 with FY2012 funds• Award Term: 18 months from start date (July 2012,

and est. August 2012)• Activities funded:

1. Rapid Re-housing1. Housing Relocation & Stabilization Services2. Rental Assistance

2. HMIS 3. Administration

FY2011 ALLOCATIONS AND ACTIVITIES

Emergency Solutions Grant: FY2011 Allocation #2($1,134,579)

Reprogrammed (leftover) from Allocation #1($110,313.55)

Emergency Shelter Grant: FY2011 Allocation #1($2,017,029)

Rapid Re-housing

Administration

Administration

HMIS

Homeless Prevention

Operations

Essential Services

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• Housing Relocation & Stabilization Services• Rental Assistance

Total FY Allocation=$3,151,608.00

HPRP VS. ESG

HPRP (Homeless Prevention & Rapid Re-housing Program)

Emergency Solutions Grant- Rapid Re-housing program

Temporary, ARRA program Permanent program

$16,883,827 $1,134,579 + $110,313 Round 1 rollover =$1,244,892 FY11

Admin. – IHCDA capped at 2% Admin. – IHCDA to cap at 5%

No Match 100% Match

At or below 50% AMI Below 30% AMI

HUD: 18 month maximumIHCDA: 12 month maximum

HUD: 24 month maximumIHCDA: 18 months max. services, 12 month max. financial

Recertification: 3 months Recertification: Annual

Case management encouraged monthly Minimum of monthly case management meetings required

Tenant pays 30% housing payment Tenant pays 30% housing payment

65% Rental Assistance (includes short term financial assistance) , 35% Services

65% Rental Assistance / 35% Services (includes short term financial assistance)

Habitability Inspection required only if moving into new unit

Habitability inspection required of ALL units

Units must be rent reasonable only Units must be rent reasonable AND below fair market rent

Lease Addendum executed between tenant and landlord

Rental assistance agreement executed between subrecipient & landlord7

KEY DIFFERENCES OF ESG

• I-HOPE not used as eligibility tool, but referral tool. Use to screen in, not screen out• Housing locators as central component to program design • MOU's with all shelters & TH in service area• You define the service area• Arizona Self Sufficiency Matrix used in HMIS• Outreach plan for reaching unsheltered homeless• Concerns about tenants being able to sustain housing should be addressed through program design rather than by screening people out of assistance.

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WHY IS STANDARDIZED ASSESSMENT & COORDINATED ENTRY IMPORTANT?• Sends households to intervention of best fit from the start• Provides system-wide prevention, diversion and rapid re-housing opportunities • Client-centric not program-centric• Improves system efficiency• Fosters more collaboration among providers• Improves ability to perform well on HEARTH outcomes ESG mandate

•Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessness - http://www.endhomelessness.org/content/article/detail/4529

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QUALITIES OF A GOOD REFERRAL SYSTEM

• Accurate: Matches client needs• Informed: Matches facility availability• Effective: Provider accepts and enrolls• Standard: One process, all clients and services• Comprehensive: all funder and provider fields• Digital: Uses HMIS, two-way communication• Mandatory: Every provider, all the time

Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessness, http://www.endhomelessness.org/content/article/detail/4529

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VARIOUS MODELS, STANDARDIZED PROCESS

• Single Point of Access• Multi-Site Coordinated• No Wrong Door• 2-1-1 Assessment Hotline

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http:/www.usich.gov/13

Flowchart

AccessAccess Assessment

Assessment Assign

Mainstream Services

Standardized Access and Assessment

Coordinated Referral

Source: Matt White, Apt AssociatesUS Interagency Council on Homeless Webinar: Coordinated Assessment Webinar. 3/20/12 http://www.endhomelessness.org/content/article/detail/4529

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Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessnesshttp://www.endhomelessness.org/content/article/detail/4529

2-1-1 2-1-12-1-1

PLACES: MEMPHIS/SHELBY COUNTY, TN; PRINCE GEORGE’S COUNTY, MD; ALAMEDA COUNTY, CAPROS: ACCESSIBILITY; EASY LINKAGES TO OTHER MAINSTREAM RESOURCES; REDUCES IN-PERSON CLIENTSCONS: UNABLE TO DEAL WITH CRISIS SITUATIONS FACE-TO-FACE; INCREASED CHANCE OF INCONSISTENCY

SHELTER DIVERSIONSHELTER

DIVERSION MAINSTREAMRESOURCESMAINSTREAMRESOURCES

INTAKE CENTERINTAKE CENTER

Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessnesshttp://www.endhomelessness.org/content/article/detail/4529

PLACES: MONTGOMERY COUNTY/DAYTON, OH; MONTGOMERY COUNTY, MDPROS: EASIER TO HANDLE LARGER NUMBERS OF CLIENTS; MORE ACCESSIBILITY; MAY INCREASE PROVIDER COMFORT LEVELCONS: LESS CONTROL AND CONSISTENCY; MAY BE MORE COSTLY DUE TO INCREASED SPACE/STAFF DEMANDS

DECENTRALIZED INTAKE

INTAKE POINT #2

INTAKE POINT #2

INTAKE POINT #3

INTAKE POINT #3

INTAKE POINT #1

INTAKE POINT #1

Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessnesshttp://www.endhomelessness.org/content/article/detail/4529

PLACES: COLUMBUS, OH; GRAND RAPIDS, MI; HENNEPIN COUNTY/MINNEAPOLIS, MNPROS: LESS TRAINING TIME NEEDED; MORE LIKELY TO BE CONSISTENT PROCESS; NEED LESS STAFFCONS: ONE LOCATION MAY NOT BE EQUALLY ACCESSIBLE TO ALL; HIGH VOLUME

CENTRALIZED INTAKE

SINGLE INTAKE CENTER/SHELTER(MAY BE ONE PLACE

FOR EACH POPULATION)

SINGLE INTAKE CENTER/SHELTER(MAY BE ONE PLACE

FOR EACH POPULATION)

Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessnesshttp://www.endhomelessness.org/content/article/detail/4529

18 Heather Presley-Cowen, City of Fort WayneDeputy Director, Community Development

CITY OF FT. WAYNE- FOR RENT PROGRAM

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•INDIVIDUAL SUBPOPULATION NEEDS

•CO-LOCATION WITH OTHER CRUCIAL SERVICES

•ORGANIZATIONAL CAPACITY

•SIZE OF GEOGRAPHIC AREA

•DISTANCE FROM OTHER PROVIDERS

Source: "Coordinated Assessment: The Basics, Center for Capacity Building, National Alliance to End Homelessness, http://www.endhomelessness.org/content/article/detail/4529

ADDITIONAL PLANNING QUESTIONS

RAPID RE-HOUSING TIMELINE & IMPLEMENTATION

Task Completed

Release Final ESG Rapid Re-housing RFP to Regional Planning Councils & HPRP subrecipients

April 17

Submit Substantial Amendment to HUD April 23

IHCDA to hold Rapid Re-housing Application Webinar April 24th, 1pm

Rapid Re-housing proposals due to IHCDA May 18th, 5pm

Announce ESG-RR FY2011 awards June 28, 2012

HUD release of FY11 Round 2 funds to IHCDA IHCDA execute agreements for three FY11 Rapid Re-housing awards

Late JuneEarly July

HUD releases FY12 ESG fundsIHCDA execute agreements for three FY12 Rapid Re-housing awards

July ?August? (TBD)

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ESG RAPID RE-HOUSING RFP & APPLICATION FORMS

• Threshold Criteria (6)• Other Requirements:

• Entitlement City Collaboration, if applicable• Match• I-HOPE & Centralized access plan• HMIS• Defined Outreach plan – to unsheltered homeless• Defined Shelter coordination / MOU’s

• Homeless Definition• Activities• Claims-monthly• Performance Objectives – 3 program, 2 system-wide• Section 811

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ADDITIONAL RESOURCESHUD Homeless Resource Exchange1) HEARTH Act: http://www.hudhre.info/documents/HEARTH_ESGInterimRule&ConPlanConformingAmendments.pdf ; ESG regulations begin on pg. 75974 2)HUD ESG: http://www.hudhre.info/esg/

United States Interagency Council on Homelessness1) Retooling Crisis Response Systemshttp://www.usich.gov/usich_resources/toolkits_for_local_action/retooling_crisis_response/2) Retooling the Homeless Response Systemhttp://www.usich.gov/usich_resources/videos_and_webinars/retooling_the_homeless_crisis_response_system/

National Alliance to End Homelessness: 1) ESG Resources: Understanding and Implementing the Interim Rulehttp://www.endhomelessness.org/content/article/detail/4318 2) Coordinated Assessment Toolkit:http://www.endhomelessness.org/content/article/detail/4514 3)Rapid Re-housing Triage Toolhttp://www.endhomelessness.org/content/article/detail/4515 4) Coordinated Entry: The Basicshttp://www.endhomelessness.org/content/article/detail/4511

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SUBMITTING THE PROPOSAL

•Due by Friday, May 18th, 5pm EDT @ IHCDA office •Submit one hard copy and one electronic to Kelli Barker (kbarker@ihcda.in.gov)•Exhibits, Attachments, Signature Page•Questions- Send to Kelli Barker by e-mail. Limited responses will be provide.

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