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BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise) O/o General Manager Telecom Kannur

Bid Document

TENDER FOR EMF DATA COLLECTION FROM BTS SITES IN KANNUR BA AND UPLOADING EMF SURVEY DATA IN NATIONAL EMF PORTAL

E-tendering

Tender No. MM/ NIT/ EMF SURVEY 2019/ KNR BA/1 Dated at Kannur the

26-10-2018

Cost of Tender document is Rs. 590/- : (inclusive of GST)

Last date of receipt of tender document on line : 10/12/2018 (17.00 Hrs) Last date of receipt of tender document off line : 14/12/2018 (13:00 Hrs)

Date of tender opening (ONLINE) : 14/12/2018 (15.30 hrs)

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TABLE OF CONTENTS

I NOTICE INVITING TENDER 3-5 II TENDER INFORMATION 6

III SCOPE OF WORK (Detailed Procedure for Biannual EMR Survey 2019) 7-12

IIIA SCOPE OF WORK PART II 13-20 IV GENERAL AND CONDITIONS 21-35 V SPECIAL CONDITIONS OF CONTRACT 35-39 VI E TENDER INSTRUCTIONS 40-47 VII GENERAL CONDITIONS OF CONTRACT 48-49 VIII BID FORM 50-51 IX BIDDERS PROFILE 52-53 X SCHEDULE OF REQUIREMENT 54 XI AUTHORISATION OT ATTEND BID 55 XII CLOSE RELATIVE FORM 56 XIII AGREEMENT FORM 57-58 XIV FINANCIAL BID FORM 59 XV ADVANCE STAMPED RECEIPT 60

XVI DOCUMENT DOWNLAODED FROM INTER NET 61

XVII PROFORMA FOR POWER OF ATTORNEY 62 XVIII EMD REFUND REQUEST FORM 63 XIX VENDOR MASTER FORM 64-65 XX GST DATA FORM 66

XXI PERFORMANCE SECURITY GUARANTEEBOND 67-68

XXII DECLARATION-NOT BLACKLISTED 69 XXIII Annexure-I 70 XXIV Annexure – II (Site signage board photo) 71

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BHARAT SANCHAR NIGAM LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE) OFFICE OF THE GENERAL MANAGER TELECOM DISTRICT KANNUR

Tender No. MM/ NIT/ EMF SURVEY 2019/ KNR BA/1 Dated at Kannur the 26-10-2018

NOTICE INVITING TENDER

SECTION I

On line Tenders on 2 bid system are invited by the GENERAL MANAGER, Telecom, BSNL,

KANNUR, from experienced agencies / firms/ contractors for EMF data collection from BTS sites

in KANNUR BA and uploading survey data in National EMF Portal as per the guide lines, agreement and work order.

1 Description of work EMF data collection from BTS sites in KANNUR BA and uploading survey data in National EMF Portal

2 Period of contract One year from the date of agreement

3 Eligibility condition Those who are having EPF, ESI, GST, PAN and experience in similar works are eligible for participating in the tender

4 On line Sale of Document

5 Time and last date of Online submission of Bid

10/12/2018 Up to 17:00hrs

6 Time and Date of Physical Submission of Technical Bid

14/12/2018 Up to 13.00 hrs

7 Time and date of OFFLINE Technical Bid opening

14/12/2018 14.00 Hrs

8 Time and date of Online Technical Bid opening

14/12/2018 15:30Hrs

9 Place of tender opening O/o AGM ( Planning), 3rd Floor, BSNL BHAVAN, KANNUR, KANNUR-2

10 Approximate quantum 625 BTSs 11 Total Estimated cost Rs. 6,56,250/- 12 Cost of Bid Document Rs. 590/- 13 Bid Security (EMD) Rs. 13125/-

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Tender Document can be downloaded from the website https://www.tenderwizard.com/BSNL In

this case DD of Rs590/-(Five Hundred & Ninety only) towards cost of tender document &

DD for Rs. 13125/-.(Rupees Thirteen thousand one hundred twenty five only) towards EMD, drawn in

favour of Accounts Officer (Cash), O/o GMT, BSNL, KANNUR from any Nationalized /

Scheduled Bank payable at KANNUR, should be uploaded along with the tender in token of

purchase of tender form and EMD respectively. Bid can be submitted online after uploading the

mandatory scanned documents such as DD for EMD / Cost of Bid Document. Processing fee as

required by M/s ITI is to be paid on line , in favour of M/s ITI Limited. The last date for online

submission of tender is 10/12/2018 17.00 Hrs and for physical submission at the O/o AGM

(Planning), O/o GMT, BSNL, BSNL BHAVAN, KANNUR-2 is 14/12/2018 13.00 Hrs.

The tender documents shall be issued to MSE bidders free of cost provided the tendered items

are listed in the Registration Certificate of MSME.

The MSE units registered with the designated MSME bodies , like National Small Industries

Corporation (NSIC) etc shall be given exemption from payment of Bid Security deposit,

provided the tendered items are listed in the Registration Certificate of MSE.

(a) A proof regarding current registration with the designated MSME bodies , like District

Industries Centers or with National Small Industries Corporation (NSIC) for the tendered

items will have to be attached along with the bid.

(b) The enlistment certificate issued by bodies registered under MSME like District Industries

Centers or National Small Industries Corporation (NSIC), should be current and valid on

the date of opening of bid.

The intending bidder shall get registered with M/s ITI Ltd. by making online payment of required

amount with registration particulars. For details kindly visit the website

https://www.tenderwizard.com/BSNL or contact AGM(Planning), O/o GMT, BSNL, KANNUR-2.

BSNL reserves the right to reject any or all tenders without assigning any reason what so

ever. BSNL reserves the right to increase or decrease the quantum of work by 25% of total

quantum of work as mentioned in the tender.

The rate quoted should be inclusive of all Taxes except GST.

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The tender , which is not accompanied by the requisite Cost of Bid document and Bid

Security, shall be summarily rejected. Tender will not be accepted / received after expiry date and time.

GMT , BSNL, KANNUR reserves the rights to reject any or all the tenders without assigning any reason

whatsoever.

For information kindly contact AGM (Planning), O/o GMT, BSNL, KANNUR, Mob No.

9446566199

Assistant General Manager(P)

O/o GMT,BSNL,KANNUR Phone- 0497-2703300, 9446566199

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SECTION-II

TENDER INFORMATION

1. Bid for each tender should be submitted in two envelopes placed inside the main envelope. These

envelopes should contain the following: The first envelope named “Cost of tender form and EMD’ should

contain DD for cost of tender document and EMD” , second envelope named ‘ Technical Bid’ should

contain all bid documents . Price bid should be submitted on line only. .

2.All envelopes should be properly sealed (with sealing wax/packing PVC tape). The tenders which are

not submitted in the above mentioned manner shall be summarily rejected.

3.The main envelope must bear the following:

“ Tender for EMF data collection from BTS sites in KANNUR BA and uploading in national EMF Portal”

Tender No. MM/ NIT/ EMF SURVEY 2019/ KNR BA/1 Dated at Kannur the 26-10-2018

“NOT TO OPEN BEFORE 14 : 00 hours on 14/12/2018

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SECTION III

Detailed Procedure for Biannual EMR Survey 2019

1. Salient features of Survey

The Salient points of the survey of the site are as under

1. Site type

2. Building height 3. Tower height 4. Site address with village & panchayath

5. Pincode

6. Latitude/Longitude of the site and its GPS Photo

7. Site signage board Photo

8. Corner details and Photos

9. Adjacent building details and Photos

10. Panoramic pictures Photos

11. Existing tower Photos

12. Existing Building Photos

13. Adjacent towers Photos, within 20m, if any

14. Sector Photos

15. Photo of any one spot near the tower. 16. Site layout showing details as explained in Sec.2.1.15

17. Height of lowest antenna

1.2 NEP Mobile Application

All the Site Survey should be carried out by NEP Mobile Application only. This application can be downloaded from the NEP Portal.

Survey procedure details

The points to be noted while conducting site survey are detailed below:

2.1 Salient features of Survey

2.1.1Site type

i. The allowed site types in the APP are GBT, RTT, RTP, Wall Mount, GBM and COW(GBT). The suitable type may be selected.

2.1.2 Building height

i. The Building height from ground level may be measured using a Laser distance meter and entered here

ii. In case of any constructions like Water tank/ roofing etc., building height is to be measured including all the structures.

iii. In the case of Roof Top sites, building height has to be accurately assessed with an accuracy which is better than +/- 1 meter

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2.1.3 Tower Height

Actual height of the tower structure may be collected.

2.1.4 Site Address

i. Exact site address including Village/Municipality/Corporation, Panchayath and district shall be ascertained locally. A minimum of 25 characters are required.

2.1.5 Pincode

i. Exact PINCODE shall be ascertained and confirmed locally.

2.1.6 Latitude/Longitude of the site

i. Shall be measured with an accuracy of better than +/- 5 meter. ii. The measurement shall be reported in decimal format and with 5 decimal digits and

the 5th decimal should not be zero. iii. GPS meter snapshot for the final captured lat/long shall be included. iv. Sufficient settling time shall be ensured while taking measurement and the GPS must

get locked to at least 4 geo-satellites.

Please note that this entry is very important as the portal https://tarangsanchar.gov.in is open to public where they can check the location of any tower and the accuracy of location of the tower is dependent on this measurement. Example illustrated below:

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2.1.7 Site signage board Photo (as per new TEC Test Procedure June2018) – As per Annexure II

The rules for placement of signage are as follows:

a.i.The signage is to be fixed at an appropriate point on the roof of the building of

base station in case of RTT/RTP or on the tower structure in case of GBT.

a.ii. For base station installed on self supporting towers/GBM, the safety signage

may be pasted around / install on the tower structure at 2 to 4 meters above the

ground level.

a.iii. The sign boards should be clearly visible and identifiable

2.1.8 Corner details and Photos

i. Measure the distance of each corner from the base of the tower. ii. Only one entry will be available to enter the height, which will be taken for

calculation. This is the height of the highest corner. iii. The corner photos must include the laser distance meter showing the distance to the

corner

iv. All distance/height measurement accuracy shall be better than +/- 1 meter

2.1.9 Building details and Photos

i. Adjacent building latitude, longitude, number of floors, distance (in mtrs) and azimuth (in degree) to be entered. Distance will be auto calculated by the system w.r.t the site latitude/longitude. A building with just ground floor may be shown as G+0, with one floor as G+1 etc. The normal height of a floor is assumed as 3m. All distance/height measurement accuracy shall be better than +/- 1 meter.

ii. Front view of adjacent buildings and towers should be provided (to identify the buildings and number of floors)

2.1.10 Panoramic pictures

i. Panoramic photos at 30 deg intervals from 0 deg north onwards shall be taken from the top of the tower, showing the panoramic view & premises around the tower.

ii. If there is any adjacent tower to the surveyed site, please ensure that the adjacent tower is visible in the panoramic photos.

iii. The zero degree panoramic photo should include the compass pointing in North direction as shown in picture below:

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2.1.11Existing tower Photos

The photo of full structure of the existing tower may be taken. This photo should be in such a way as to understand the type and structure of the tower.

2.1.12Existing Building Photos

Front view of existing building should be taken clearly showing the building and tower.

2.1.13Adjacent towers Photos , within 20m.

Photo of the adjacent towers within 20 mts of the existing tower, showing the full structure of the tower may be taken.

2.1.14Sector Photos

The photo of the existing sectors of the site may be taken.

2.1.15Photo of any one spot near the tower

The spot is identified as Representative Location, on road/ public walkway, nearest to B0 (existing building) within 60mtrs. Latitude and Longitude of the representative location are to be taken.

2.1.16Site layout

A blank site layout is automatically generated in app after entering the corner details. Additional buttons as detailed below are available to select and drag to the layout as per the site.

1. 3/4/6 legged tower

2. DG

3. Water tank

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4. Shelter

5. Pole

6. Outdoor BTS

9. Signage Board (on tower)

10. Left/Right/Down/Up arrows

11. Adj tower

Tower type, sign board, entrance to the tower & direction of DG exhaust (can be shown by arrow marks) are mandatory.

2.1.17Data of lowest antenna height

This may be recorded and conveyed to SSA coordinator in excel sheet as per the proforma in Annexure-VI.

3.1 General

1. All distance/height measurement accuracy shall be better than +/- 1 meter.

2. Sites where photography is prohibited by law, like defence areas, refineries, airport etc, a letter from the concerned authority has to be obtained, stating that photography is not allowed at the premises.

3. Equipments/Apparatus needed for survey

• External GPS device having an accuracy of better than +/- 5 meter

• Laser distance measurement tool • Android Tablet/Mobile, compatible with NEP app. • Internet facility for Mobile

• Measuring tape

• Compass for determining true north and azimuth

1.4 Safety Precautions

Necessary safety precautions shall be ensured by the concerned vendors for their technicians who are conducting the survey.

4.1 Data Submission

As a survey is submitted to the NEP portal, all the compressed photos are available in the Mobile Phone inside a folder named “NEP”. Please ensure to copy

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the photos from this folder frequently and save it to a computer so as to finally submit it to the EMR team. (The soft copy of photos, should be submitted in a CD. Before submitting the CD, verify the backup data and confirm all details are included).

4.2 Anticipated Changes

Any changes in the NEP survey methods (as informed by DoT/TERM Cell) from time to time shall be intimated and the survey is to be carried out accordingly.

4.3 Data Verification and Broadband Measurement

Data verification and Broadband measurement procedures to be followed by BAs are detailed in SECTION III A, , Scope of Work- Part -II

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SECTION 111 A- SCOPE OF WORK –PART II

Detailed Procedure for Biannual EMR Survey 2019

Data Verification and Broadband Measurement (BSNL SCOPE) Data verification and Broadband measurement procedures to be followed by BAs are detailed below:

1.1 Broadband Certification 1. After the EMR survey, if the site is non-compliant in Calculation Method,

Broadband measurements are to be conducted at the sites, and necessary data are to be submitted.

2. A BB measurement sheet will be supplied by the circle team for each site, which needs to be filled by the measuring team.

3. Each BB measurement should be of 6 min duration. 4. Snapshots of the measurements have to be saved to the meter and the snapshot index

are to be noted in the measurement sheet. (These snapshots are to be uploaded to the NEP portal by the Circle team).

5. Ensure the Lat/ long values are displayed in the meter while taking measurements. 6. Points to be noted during BB measurement:

a) Measurements are to be taken at 4 corners of the site as per the survey. b) Measurements at all buildings in 60m radius as per the survey. (If there are

more buildings, the measurements may be limited to 6 or 7.At least one building from a quadrant to be selecting the nearest /tallest buildings which are more exposed to radiation).

c) Measurement at any spot around the tower where radiations from the main lobes of the antennae falls must be taken.

d) In case of measurement at neighbouring towers, measurement shall be taken at maximum radiation prone spot (eg. Lowest antenna facing spot/ many antenna pointing in the same direction etc.)

e) In case of excess radiation at RTT/RTP towers, necessary action should be taken to restrict public access to those area. In these areas warning boards are mandatory.

Example of BB measurement snapshot is given below

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1.2 Data Submission

As a survey is submitted to the NEP portal, all the compressed photos are available in the Mobile Phone inside a folder named “NEP”. Please ensure to copy the photos from this folder frequently and save it to a computer so as to finally submit it to the EMR team.(The soft copy of photos, should be submitted in a CD. Before submitting the CD, verify the backup data and confirm all details are included).

1.3 Data reconciliation The following EMF parameters can be verified with the existing data available in OMC Web/PMS and necessary corrections may be intimated to EMR team

Antenna Height Azimuth Carriers/Sector Make and Model of Antenna Tx Power RF Cable Length No of sectors Cross check of lat/long with the value in SACFA particulars.

There are many cases where there is mismatch in site type (eg. IBS sites where poles are installed etc).These errors should be corrected along with the Biennual survey. Note:Omni OR Directional antennae used for external coverage in IBS sites are to be taken as normal site.

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In some cases where the actual cab type will be RRH but the feeder length entered will be as per RSU. These discrepancies can also be corrected upon verification of data with OMCWEB. The Biennial survey provides us with an opportunity to cross check all the parameters associated with a site and the cross check may be taken seriously in the wake of frequent audits conducted by TERM CELL. Unexpected audits are conducted by TERM Cell, as requested by public, by paying a nominal fee of Rs 4000/- only. Any violations found in the audits are liable for hefty fines running upto lakhs of Rs10 lakhs per service per site.

2.1 Final Verification of the survey Upon final verification of the survey by the EMR team, if any discrepancies are found the survey shall be cancelled and reassigned. A new corrected survey should be submitted.

NB: Any amendment directed by TERM Cell will be intimated as and when received.

Example of site details displayed in National EMF Portal

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EMF Details in NEP

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Building and Corner Survey Data in NEP

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Photos in NEP

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Work schedule

1. Field work completion and document generation- by January 2019

2. Data upload and certificate generation in portal - by January 2019

3. Broadband measurement at non-compliant sites – by February 2019

4. Data correction after verification by EMR Team and final submission- 15th March 2019

Penalty on delayed & wrong data submission per BTS / Service: In case of delay in submission of self certificates as per schedule,

➢ A penalty of Rs.5000/- will be levied for a period of 30 days, ➢ Rs. 20000/- for beyond 30 days and upto 60 days ➢ Rs. 50000/- for beyond 60 days and upto 90 days, and after that ➢ The BTS has to be SHUT DOWN.

In case of incomplete or wrong submission of self certificates as per schedule, On detection of deficiencies by TERM Cell, penalty of Rs.5000/- per certificate will be levied immediately.In addition, if corrected certificate is not submitted,

➢ A penalty of Rs.20000/- will be levied for a period of 15 days from the date of communication from TERM CELL

➢ Rs. 50000/- for beyond 15 days from the date of communication from TERM CELL and up to 30 days , and after that The BTS has to be SHUT DOWN

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BHARATH SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) OFFICE OF THE GENERAL MANAGER TELECOM BSNL, KANNUR-670002

Tender No. MM/ NIT/ EMF SURVEY 2019/ KNR BA/1 Dated at KANNUR the 26-10-2018

SECTION IV

GENERAL TERMS AND CONDITION OF CONTRACT

1. Hard copy of Tender Document should be addressed to AGM(Planning),O/o GMT, BSNL, BHAVAN, KANNUR-2 and should reach him on or before 14/12/2018 13.00 hrs . Envelope containing the Tender should be properly sealed with sealing wax or

packing pro-tape and super scribed as “Tender for EMF survey in KANNUR BA and uploading data in National EMF Portal”.

2. Tenders can either be sent by registered post with acknowledgement due or can be deposited in the box provided for the purpose in the chamber of AGM(Planning),O/o GMT, BSNL, BHAVAN, KANNUR-2. No separate acknowledgement will be given. BSNL will not be responsible for any delay in transit of tender sent by post or any other means.

3. Bid security EMD : An earnest money of Rs.13,125/-(Rupees thirteen thousand one hundred twenty five only) may be deposited in the form of DD drawn in favour of Acccounts Officer ( Cash), o/o GMT, Kannur from any nationalized / Scheduled bank payable at Kannur. Bid document submitted without required EMD will be summarily rejected. The EMD of unsuccessful candidate will be refunded after finalization of tender. EMD will not bear an interest. The bidder will have to submit an advanced stamped receipt in the prescribed format as per section XV. EMD of successful tenderer will be converted as security deposit. EMD will be refunded if the successful bidder furnish DD/Bank guarantee for total amount of SD.

4. Eligibility Conditions: Kindly refer to Section I

4.A Experience Certificate (a)Bidder should have successfully executed similar works with any of the Telecom service

provider/Telecom Infra Provider during any of the previous five years with effect from 01.04.2013, for more than 200 BTSs. Self attested documentary proof for this , issued and signed by the authorized signatory of the company, shall be submitted by the bidder. In the case of BSNL, the certificate shall be obtained from an officer not below the rank of DE/AGM

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4.B List of Documents for eligibility requirement as mentioned in clause 8 ( 8.1 to 8.20)of this document.

5. Cost of bidding The bidder shall bear all costs associated with the preparation and submission of the bid. BSNL will, in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process. 6. Amendment of Bid document: At any time prior to the date of submission of bids, BSNL may, for any reason whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the bid documents by amendment. 7. Documents comprising the bid 7.1 The bid prepared by the bidder shall ensure availability of the following components

i. Documentary evidence establishing that the bidder is eligible to bid and is qualified to perform the contract if its bid is accepted in accordance with clause 4 & 8

ii. Bid security furnished in accordance with clause 3 iii. Rate schedule completed in accordance with clause 13 & 14.

7.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid documents. Failure to furnish all information required as per the Bid Documents or submission of bids not substantially responsive to the Bid Documents in every respect will be at the bidder’s risk and may result in rejection of the bid. 8. The bidder should submit the following documents along with the Technical Bid.

8.1. Cash receipt / DD for Rs.590/- (Rupees five hundred ninety only) towards cost of tender form.

8.2. EMD in accordance with Section 1,clause 12. (Tenderers claiming exemption from payment of cost

of Tender Form against having valid NSIC/MSME certificate shall attach sufficient proof thereof,

along with tender. The monetary limit in NSIC certificate should cover the estimate cost of the

Tender)

8.3. Tender document(s) in original, duly filled in and signed by bidder or his authorised representative along with seal on each page. All corrections and overwriting must be initialed with date by the bidder or his authorised representative.

8.4. Certificate showing fulfillment of eligibility criteria of having experience in the above field. 8.5. Self Attested Copy of PAN

8.6. Self Attested copy of GST Registration

8.7. Article of Association, Memorandum of Association, partnership deed or proprietorship deed as the case may be wherever required. ( self attested copy to be attached)

8.8. GST data sheet duly filled

8.9. Certificate of incorporation /Registration wherever applicable(Self attested copy to be attached) 8.10.The authorization of the competent authority for signing the tender document, bid agreement etc. if applicable 8.11. Undertaking & Declaration) 8.12. Non Near Relative Certificate 8.13. Authorisation for attending the bid opening 8.14. Tenderer”s profile 8.15. Bid Form 8.16. Tender form Downloaded from Web 8.17. Request for refund for EMD

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8.18. Vendor Master Form 8.19. Self Attested copy of EPF Registration 8.20. Self Attested copy of ESI Registration

Original copies of the above documents should be submitted for verification as and when demanded by BSNL

9. Security deposit 9.1. 5% of the total estimated amount is to be deposited by the successful bidder at the concerned unit before signing of the agreement as security deposit. All contractors including MSMEs who are registered with the designated MSME bodies, like National Small Scale Industries Corporation etc. shall furnish performance security to the BSNL for an amount equal to 5% of the total estimated cost 9.2 The security deposit can be remitted by demand draft drawn in favour of the Accounts Officer (Cash) BSNL, O/o GMT, KANNUR and payable at KANNUR/ by cash/by DD or as bank guarantee. EMD remitted by the successful bidder can be adjusted against the Security deposit. The security deposit will be refunded after six months from the date of payment of the final bill during the contract period/extended period on receipt of no liability certificate from concerned DE BSSs and after meeting all contractual obligations.

9.3 PBG should be valid for 12 months.

9.4The proceeds of the performance security shall be payable to the BSNL as compensation for

any loss resulting from the contractor's failure to complete its obligations under the contract.

9.5The performance security Bond shall be in the form of Bank DD or Bank Guarantee issued

by a scheduled Bank and in the proforma provided in 'Section-XXI of this Bid Document . In

case of Bank Guarantee, 5% of total estimated amount plus GST applicable at the time of

encashment should be covered.

9.6The performance security Bond will be discharged by the BSNL after completion of the contractor's performance obligations including any warranty obligations under the contract. If BSNL is not satisfied with the performance of bidder during CONTRACT, it reserves the right to encash the Performance Bank Guarantee and/or without prejudice to any other remedy for breach of contract, by termination notice of default, giving a time of 30 days to bidder, terminate the Contract in whole or in part.

9.3. EMD and Security Deposit will not bear any interest. 10. Period of bid validity: The tender will remain open for acceptance up to 180 days from the date of opening of the tender. In of bid validity. The request and response thereto shall be made in writing. The period of discharge of EMD provided under clause 7 shall also be accordingly extended. A bidder accepting the request of period extension of the validity of bid will not be permitted to modify any of the terms and conditions of the bid. 11. Format and signing of Bid: 11.1 All pages of the bid shall be signed by the authorised signatory. The bid submitted shall be properly sealed.

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11.2. Corrections/Alteration: Each correction/alteration in the bid document has to be necessarily authenticated by the authorized representative of the bidder. 11.3 Complete document of bid in original duly filled and signed by the authorized representative of the bidder, on each page of the document, has to be submitted as bid document in accordance with the instructions given under the submission of bid.

12. Power of Attorney: 12.1 The power of attorney should be submitted and executed on the non-judicial stamp paper of appropriate value as prevailing in the respective states and the same may be attested by a Notary Public or registered before Sub-Registrar of the state(s) concerned as per Section XVII. 12.2 The power of Attorney be executed by a person who has been authorized by the Board of Directors of the bidder in this regard, on behalf of the Company/institution/body corporate. 12.3 In case of the bidder being a partnership firm, the said Power of attorney should be executed by all the partner(s) in favour of the said Attorney.

13. The rate quoted shall be inclusive of any levies and taxes but exclusive of GST, and in such cases the GST registration number shall be furnished in invoices. 14. The rate should be quoted on line only, in figures and in words in English. If there is a discrepancy between words and figures, the amount in words shall prevail. No overwriting is allowed. 15. Submission of bids 15.1 Bids must be submitted by the bidders on or before the specified date & time indicated in the tender document. 15.2 The BSNL may, at its discretion extend this deadline for the submission of the bids by amending the bid documents in accordance with Clause 6. In such case all rights and obligations of BSNL and bidders previously subject to the deadline will thereafter be subject to the deadline as extended. 16. LATE BIDS: Any bid received by BSNL after the deadline for submission of bids prescribed by BSNL pursuant to Clause15. shall be rejected and returned to the bidder unopened. 17. MODIFICATION AND WITHDRAWAL OF BIDS: 17.1 The bidder may modify or withdraw his bid after submission provided that the written notice of the modification or withdrawal is received by BSNL prior to the deadline prescribed for submission of bids. The latest dated modifications of the bidder or the withdrawal notice will be taken as final. 17.2 The bidder's modification or withdrawal notice shall be prepared, sealed, marked and despatched as required in the case of bid submission in accordance with the provision of clause 18. A withdrawal notice may also be sent by Fax / email, but followed by a signed confirmation copy by post, marked not later than the deadline for submission of bids.

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17.3 CLARIFICATION OF BIDS FROM BIDDERS:

To assist in the examination, evaluation and comparison of bids, BSNL may, at its discretion ask the bidder for the clarification of its bid. The request for clarification and the response shall be in writing.

However, no post bid clarification at the initiative of the bidder shall be entertained. 17.4 Subject to clause 17.3, no bid shall be modified subsequent to the deadline for submission of bids. 18. BID OPENING AND EVALUATION Opening of bids: 18.1 BSNL shall open the bids on the date and time mentioned in the NIT or on the adjourned date as may be notified later, in the presence of bidders or their authorized representatives who choose to attend, at due time on due date in the chamber of AGM (Plg) O/o GMT, BSNL BHAVAN, BSNL, KANNUR or any other office authorized for the purpose by GENERAL MANAGER Telecom, BSNL, KANNUR. The bidder’s representatives, who are present, shall sign in an attendance register. Authority letter to this effect shall be submitted by the bidders before they are allowed to participate in bid opening (Format is given in section XI). 18.2 A maximum of two representatives for any bidder shall be authorized and permitted to attend the bid opening. 18.3 BSNL shall examine the bids to determine whether these are complete and are generally in order, without computational errors, with required enclosures and appropriate documents. 18.4 The Bidder's name, Bid prices, modifications, bid withdrawals and such other details as the purchaser, at its discretion, may consider appropriate; will be announced at the opening. 18.5 The date fixed for opening of bids, if subsequently declared as holiday by the BSNL, the revised date of schedule will be notified. However, in absence of such notification, the bids will be opened in the next working day, time and venue remaining unaltered. 19 Tender Evaluation

The tenders will be evaluated by a committee appointed by GENERAL MANAGER Telecom, BSNL,

KANNUR. The tender evaluation will be done in two parts (a) Technical Evaluation and (b) Financial

evaluation. GMT, BSNL, KANNUR reserves right to have discussion with the L1 Bidder without

compromising on the specifications prescribed.

The GMT, BSNL, KANNUR may waive any minor infirmity or non-conformity or irregularity in

a bid which does not constitute a material deviation, provided such waiver does not prejudice

or affect the relative ranking of the bidder.

(a) Technical evaluation The purchaser shall open the sealed tender documents for evaluation at the specified date

and time(14/12/2018 14.00 hrs). Maximum of two representatives per bidder are permitted to

attend the bid opening. The purchaser or the representative appointed for the purpose shall

open the main cover of the bids to determine whether they are complete in every respect of

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tender cost receipt/DD, EMD or NSIC certificates and two sealed covers. The purchaser

reserves the right to waive irregularities, which are minor in nature. Bids without correct

EMD /certificates and above documents shall be rejected as non-responsive bid. The

technical Bid shall be opened first. Those who are qualifying the required technical

requirements verified by the technical committee, only will be considered for financial bid and

the financial bid shall be opened on another sitting, the date and time of which shall be

intimated to the eligible participants.

b). Financial Evaluation

Those tenders meeting the required technical conditions and accepted by the technical

committee only will be taken for opening financial bid . Evaluation of Tender will be done

on the basis of the lowest amount quoted per site, but excluding GST. Preference will be

given to those tenderer who are experienced more, only when the rate quoted is equal.

BSNL will have the full right to reject any or all the tenders without assigning any reason

whatsoever and are not bound to accept the lowest tender.

c) CLARIFICATION OF BIDS FROM BIDDERS: To assist in the examination, evaluation and comparison of bids, BSNL may, at its discretion ask the bidder for the clarification of its bid. The request for clarification and the response shall be in writing. However, no post bid clarification at the initiative of the bidder shall be entertained. 20. PRELIMINARY EVALUATION: 20.1 BSNL shall evaluate the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are generally in order. 20.2 If there is a discrepancy between the words and figures, the amount in words shall prevail. If the bidder does not accept the correction of the errors, his bid shall be rejected. 20.3 Prior to the detailed evaluation, pursuant to clause 22, the BSNL will determine the substantial responsiveness of each bid to the Bid documents. For purposes of these clauses, a substantially responsive bid is one which conforms, to all the terms and conditions of the Bid Documents without material deviations. BSNL's determination of bid's responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 20.4 A bid determined as substantially non-responsive will be rejected by BSNL and shall not subsequent to the bid opening be made responsive by the bidder by correction of the non-conformity. 21. Waiving of minor infirmity 21.1 The BSNL may waive any minor infirmity or non-conformity or irregularity in a bid which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any bidder. 22 Evaluation of substantially responsive Bids: The BSNL shall examine the bids to determine whether these are complete and are generally in order, without computational errors, with required enclosures and appropriate documents.

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23. Evaluation Criterion 23.1 Evaluation will be made zone wise, on the basis of rate quoted per site, but excluding GST. 23.2. It may be noted that the methodology given in clause 23.1 is applicable only for the purpose of evaluation of bids and shall have no bearing on actual quantity of work/total payment to be made for the work to be carried out. 23.3 The L-1 bidder with the lowest rate per site per zone will be considered for that zone. 24. Award of Contract 24.1. BSNL will consider issue of Letter of Intent (LOI) to the lowest bidder amongst those who meets the eligibility requirements as mentioned in the relevant clause and agreeable to all terms and conditions. The bidder shall within10 days of issue of LOI give its acceptance and furnish security deposit as mentioned in the relevant clause of the tender document and sign the contract with BSNL. The signing of contract shall constitute the award of the contract to bidder. 24.2. The successful bidder shall enter into contract and execute agreement, based on the terms and conditions of the bid document. The agreement as per Section –XIII, shall be executed in non judicial stamp paper of rupees 200/-. The cost of the stamp paper shall be borne by the bidder. 24.3 After award of contract to the approved bidder the officer designated by the BA head/competent authority shall issue the work orders for commencement of the work. 24.4 Annual contract charges, terms and conditions of this tender etc. shall be valid in full, throughout the contract period and also during the extended period if any. The above contract shall be signed between AGM(Planning), O/o GMT BSNL KANNUR and the chosen contractor. The signing of agreement shall constitute the award of contract of the bidder. 24.5 Issue of work order: After award of contract to the approved bidder the officer designated by the BA head/competent authority (concerned DE BSS) shall issue the work orders for commencement of the work. The time allowed for execution of work will be specified in the work order given by the DE BSS 24.6 LIQUIDATED DAMAGES - Refer Clause 26.1 to 26.4 of Section V 25. Right to vary quantum of work BSNL shall have the right to increase or decrease the quantum of work up to 25% of the total requirement without any change in the rate or other terms and conditions at the time of award of contract or during the operation of contract. 26. BSNL's right to accept any bid and to reject any or all bids: The BSNL reserves all rights to accept or reject wholly or partially any or all bids, at any time prior to award of contract without assigning any reasons and without incurring any liability of BSNL’s action on the above grounds, to the affected bidder(s). The decision of GMT BSNL KANNUR shall be final in this regard. 27. Near relatives of BSNL Employees either directly recruited or on deputation are prohibited from participating in tenders in different units of BSNL. The near relatives for this purpose means

a. Members of Hindu Undivided family, b. Husband and wife.

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c. The one is related to the other in the manner as father, mother, sons, daughters, daughters- in- law, sons-in-law, brother, brother’s wife, sister, sister’s husband.

A certificate to this effect be given in the prescribed format enclosed. 28. TERMINATION OF CONTRACT:

28.1. The GENERAL MANAGER, BSNL, KANNUR reserves the right to terminate the contract by giving notice of 15 days in writing without assigning any reason, thereof. The period of 15 days will count from the date of despatch of the notice. The BSNL shall not be liable for payment of any compensation for any loss that the contractor may be put to or alleged to be put to on account of such termination.

28.2. The GENERAL MANAGER Telecom, BSNL KANNUR reserves the right to terminate the contract and to forfeit the Security Deposit of the contractor in the following reasons.

(i) In case the Contractor fails to carry out the work during the contract period.

(ii). If the works of the contractor is found unsatisfactory / violation of any or all terms and conditions of this tender shall lead to termination of contract.

29. Clause by Clause Compliance: All the conditions in the bid documents are critical and are to be complied and non-compliance of any clause of the bid document shall result in outright rejection of the bid.

30. The bidder is being permitted to give tenders in consideration of the stipulations on his part that after submitting his tenders, he will not resile from his offer or modify the terms and conditions thereof. If the bidder fails to observe and comply with the foregoing stipulation the aforesaid amount of EMD will be forfeited. In the event of the offer made by the bidder not being accepted, the amount of earnest money deposited by the bidder will be refunded to him after he has applied for the same, in the manner prescribed by BSNL, after finalization of the contract.

31. The sections of the tender form should be returned intact and pages should not be detached. Overwriting/erasing in rates to be quoted by the bidder will not be allowed otherwise the tenders may be rejected.

32. The tenders are liable to be ignored if complete information as required is not given therein or if the particulars asked for in the sections to the tenders is not fully filled in.

33. If the bidder does not accept the offer, after issue of letter of award by BSNL within 10 days, the offer made shall be deemed to be withdrawn without any notice & earnest money will be forfeited.

34.In case of partnership firms, where no authority has been given to any partner to execute the contract/agreement concerning the business of the partnership, the tenders and all other related documents must be signed by every partner of the firm .A person signing the tender form or any other documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to bind such other and if, on enquiry it appears that the persons so signing had no authority to do so, BSNL shall without prejudice to other civil and criminal remedies cancel the contract and hold the signatory liable for all costs and damages. Each page of the tenders and the sections to the tenders and annexures, if any should be signed by the bidder.

35. The rates quoted by each firm for providing services under work contract in tenders are to be given both in words and figures failing which the same is liable to be rejected. Bidder is at

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liberty to be present or to authorise a representative to be present at the time of opening of the tenders. The authorised representative should produce letter of authorisation from the bidder for attending bid opening as per section XI.

36. BSNL KANNUR is not bound to accept the lowest or any other tenders and also reserve to itself the right of accepting the tenders in whole or in part. Other conditional Tenders will not be accepted. 37. An amount of 5% of total contract value for the contract period as a security deposit in the form of crossed demand draft / cash/ bank guarantee for the contract is to be deposited by the selected agency/successful bidder only after receiving a communication from BSNL KANNUR. In the event of non deposit of the same, the earnest money deposit will be forfeited. 38. The contractor shall pay GST or any other tax applicable or made applicable after awarding the contract in respect of this contract and BSNL will not entertain any claim whatsoever in this respect. (However the income tax or any other tax which is as per the rules of the Govt. shall be deducted at source from monthly bills of the successful bidder, as per rules/instructions made applicable from time to time by government.)

39. GMT, BSNL, KANNUR reserves the right to reduce or terminate the period of contract or to extend its duration in the interest of the BSNL, for any justifiable reasons, not mandatory to be communicated to the bidder. After acceptance of the contract if any or all the terms and condition(s) of the contract is / are violated, the BSNL reserves the right to terminate the contract with the forfeiture of SECURITY DEPOSIT to BSNL by giving 15 days notice. The decision of GMT BSNL, KANNUR--2 is final in this respect.

40. Decision of the GMT, BSNL, KANNUR shall be final for any aspect of the contract and binding to parties. Disputes arising, if any on the contract will be settled at his/her level by mutual consultation and in case of failure of settlement dispute shall be referred to the sole arbitrator to be appointed by the GMT, BSNL, KANNUR. The decision of the sole Arbitrator so appointed shall be final and binding on the parties. Arbitration proceedings shall be governed by the Arbitration & Conciliation Act, 1996. 41. Acceptance of tender by the BSNL will be communicated by letter or any other form of communication. Formal letter of acceptance and work order of the Tenders will be forwarded as soon as possible, but the earlier instructions in the letters from BSNL KANNUR should be acted upon immediately. 42 The rate should be quoted keeping in view all statutory liabilities (like minimum wages, EPF, ESI, etc.)

43..DISPUTE AND ARBITRATION:

43.1 In the event of any question, dispute or difference arising under this tender or in connection thereof with exception as to matter the decision of which is specifically provided under this tender, the same shall be referred to sole arbitration of the GENERAL MANAGER Telecom, BSNL, KANNUR or in case his designation is changed or his office is abolished then in such case to the sole arbitration of the Officer for the time being entrusted whether in addition to the functions of the GENERAL MANAGER Telecom, BSNL, KANNUR or by whatever designation such Officers may be called (hereinafter referred to as the said officer) and if the

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GENERAL MANAGER Telecom or the said officer is unable or unwilling to act as such the sole arbitration some other person appointed by the GENERAL MANAGER Telecom BSNL KANNUR or the said Officer . The agreement to appoint as Arbitrator will be in accordance with the Arbitration and Conciliation Act 1996. There will be no objection to any such appointment that the Arbitrator is BSNL Servant or that he has to deal with the matter to which the agreement relates or that in the course of his duties as BSNL servant he has expressed views on all or any of the matter under dispute. The award of the Arbitrator shall be final and binding on the parties. In the event of such Arbitrator to whom the matter is originally referred, being transferred or vacating his office or being unable to act for any reasons whatsoever, such General Manager Telecom BSNL KANNUR or the said officer shall appoint another person to act as Arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to proceed from the stage at which it was left out by his predecessors.

43.2. The Arbitrator may from time to time with the consent of parties enlarge the time for making and publishing the award. Subject to aforesaid Arbitration and Conciliation Act 1996 and the Rules made there under, any modification thereof for the time being in force shall be deemed to apply to the Arbitration proceeding under this clause. 43. 3 The venue of the arbitration proceeding shall be the office of the GMT Telecom, BSNL, KANNUR or such other places as the Arbitrator may decide. 44.SUBMISSION OF BILLS:

Bills in triplicate are to submitted to the concerned Sub divisional Engineer BSS/ DE BSS. PAN of the contractor, BSNL ERP Kerala Circle Vendor Code, GST Registration number of BSNL and contractor etc should invariably be written on all bills.

All invoices must be GST compliant and should indicate separately the CGST and SGST

component for availing of ITC by BSNL. No bill will be entertained without GST details. The agency has obligation to file GSTR-1 on a monthly/quarterly basis as the case

may be and shall include all the invoices raised to BSNL.

BSNL will make payment to the bidder only after the invoice is uploaded by contractor in GST outward return i.e. GSTR-1 and credit of GST is available (reflected in GSTR-2A) to BSNL. Contractor hereby agrees that it will be solely responsible for performing all compliances and making payments of GST, Cess, interest, penalties or any other tax/ duty/ amount/ charge/ liability arising either out of laws/ regulations applicable in India and overseas or because of a demand/ recovery initiated by any revenue authority under laws/ regulations applicable in India or overseas.

45. PAYMENT OF BILLS:

45.1 On receipt of the bills, the SDEs concerned, should forward the bills duly passed and certified to the effect that the work has been carried out satisfactorily, through the respective DEs for arranging payment. Date of commencement and completion of work should be indicated in all bills.

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45.2 Payment terms: 95% payment on receipt of bills of completed works and work done satisfactory certificate from concerned SDE. Balance 5% will be released after 3( Three) months on payment of final bill and also after obtaining no obligation certificate from concerned DE BSSs. Bidder will have to submit advance stamped receipt for the retained amount. Income tax at the prevailing rates will be deducted from each bill. The payment will be made only through NEFT/RTGS. Paying Authority: Circle Settlement Cell, O/o CGMT, Trivandrum

45.3. The contractor will not be eligible to get interest on the amounts due in the pending bills in case the bill(s) are delayed due to unavoidable reasons. Income Tax or any other taxes payable as per Rules will be deducted from the bill of the contractor. 46 The bidder must submit the Mandate form for transfer of payment through Electronic Clearance/Electronic Fund transfer. Any increase in Taxes or other statutory duties / levies shall be to the contractor's account. However, the contractor shall pass on benefit of any decrease in the taxes / duties to the BSNL. 47. SET OFF : Any sum of money due and payable to bidder (including security deposit refundable to him) under this contract may be appropriated by the purchaser / BSNL or any other person or persons contracting through the BSNL and set off the same against any claim of BSNL or such other person or persons for payment of a sum of money arising out of this contract or under any other contract made by bidder with BSNL or such other person or persons contracting through the BSNL.

48. FORCE MAJEURE

If any time, during the continuance of this contract, the performance in whole or in part by either party or

any obligation under this contract is prevented or delayed by reason of any war, or hostility, acts of the

public enemy, civil commotion sabotage, fires, floods, explosions, epidemics, quarantine restrictions,

strikes, lookouts or act of God (Herein after referred to as events) provided notice of happenings, of any

such eventuality is given by either party to the other within 21 days from the date of occurrence thereof,

neither party shall by reason of such event be entitled to terminate this contract nor shall either party

have any such claim for damages against the other in respect of such non-performance or delay in

performance and work under the contract shall be resumed as soon as practicable after such event may

come to an end or cease to exist, and the decision of the BSNL as to whether the work have been so

resumed or not shall be final and conclusive, provided further that if the performance, in whole or part of

any obligation under this contract is prevented or delayed by reason of any such event for a period

exceeding 60 days either party may, at his option terminate the contract.

49. INSOLVENCY OR DEATH OF CONTRACTOR:- In the event of the contractor being, adjudged insolvent or going voluntarily into liquidation of having received order or other order under insolvency act made against him or in the case of Company, of the passing resolution, or making of any order for winding up whether voluntarily/or otherwise, or in the event of the contractor failing to comply with any of the conditions here in specified, the GMT ,BSNL, KANNUR shall have the power to terminate the contract without any notice. Contractor's heirs/representatives shall, without the consent in writing of the GMT, BSNL, KANNUR have no right

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to continue to perform the duties or engagement thereof, the contractor under the contract in case of his death. i. In the event of the contractor, winding up his company on account of transfer or merger of his company with any other, the contractor shall make it one of the terms and stipulations of the contract for the transfer of his properties and business, that such other person or company, shall continue to perform the duties or engagement of the contractor under this contract and be subject to his liabilities there under. ii. Without prejudice to any of the rights or remedies under this contract, if the contractor dies, the GMT, B S N L , K A N N U R shall have the option of terminating the contract without compensation to the contractor, which does not amount to Breach of the contract. iii. If contractor without written approval of Competent BSNL Authority assign or sublet his contract, or attempt to do so, or become insolvent or commence any insolvency proceedings or make any composition with his creditors or attempt to do so, or if any bribe gratuity, gift, loan, perquisite, reward or advantage pecuniary or otherwise, shall either directly, or indirectly, be given, premised or offered by the contractor, or any of his servants or agent to any public officer or person in the employment of Government in any way relating to the office or employment, or if any such officer or person shall become in any way directly or indirectly interested in the contract, the GMT, B S N L , K A N N U R shall have power to adopt any of the courses as he may deem fit in the interest of BSNL.

iv.Where the contractor is a partnership firm, the previous approval in writing of the GMT, BSNL, KANNUR shall be obtained before any change is made in the constitution of the firm. Where the contractor is an individual or a Hindu undivided family business concern such approval as aforesaid shall likewise be obtained before the contractor enters into any partnership agreement where under the partnership firm would have the right to carry out the work hereby undertaken by the contractor. If previous approval as aforesaid is not obtained, the contract shall be deemed to have been assigned in the contravention of terms of tender and the same & action may be taken accordingly.

50. COURT JURISDICTION: i. Any dispute arising out of the tender/bid document/evaluation of bids/issue of APO shall be subject to the jurisdiction of the competent court at KANNUR. ii. Where a supplier has not agreed to arbitration, the dispute/claims arising out of the contract /PO entered with him shall be subject to the jurisdiction of the competent court at KANNUR. This contract/work order is subject to the jurisdiction of court at KANNUR.

51. GST Invoice & Compliances under Goods & Service Tax Act (GST), 2017. 51.1 Tax Clause - All taxes except CGST, SGST, UTGST and IGST if any, required to be paid on the invoices shall be borne by the Contractor 51.2 Payment terms: BSNL will make payment to the bidder only after the invoice is uploaded by contractor in GST outward return i.e. GSTR-1 and credit of GST is available (reflected in GSTR-2A) to BSNL. Contractor hereby agrees that it will be solely responsible for performing all compliances and making payments of GST, cess, interest, penalties or any other tax/ duty/ amount/ charge/ liability arising either out of laws/ regulations applicable in India and overseas or because of a demand/ recovery initiated by any revenue

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authority under laws/ regulations applicable in India or overseas 51.3 GST Invoice - It shall be the responsibility of bidder to raise appropriate tax invoice as per the provisions of GST Act. BSNL reserves the right to be indemnified for the credit loss in case BSNL is unable to claim the input tax credit for any non-compliance / default in raising appropriate invoice by Contractor. Further all invoices should be sent to BSNL promptly. Further the Contractor is required to comply following requirements w.r.t. issuance of invoice: • All the details of contractor (name, address, GSTIN/ unregistered vendor, place of supply, SAC/ HSN code etc.) and other mandatory details shall be mentioned on the invoice; • Invoice/DN/CN need to be issued timely within the time prescribed under GST law; • In case of any deficient supply, BSNL shall convey the same in a reasonable time to enable the Contractor to issue credit note and take tax adjustment; • It would be the responsibility of the Contractor to declare correct information on invoice and GST portal viz. the amount, the place of supply, rate of tax etc. In case, the eligibility of input tax credit is questioned or denied to BSNL on account of default by the Contractor, the same would be recovered by BSNL from the Contractor; • Registered location of the both the parties i.e. BSNL and Contractor should be mentioned in the agreement with GSTIN No. Further, Contractor should raise invoices at the registered premise of BSNL for availment of credit and ensure that the place of supply as per GST law is same as registered premise; • It shall be the responsibility of Contractor to raise invoice within the prescribed timelines; • E-waybill number should be mentioned on the invoices; A declaration by the contractor as shown below is to be attached along with each bill submitted

by the contractor. DECLARATION

I/We hereby declare that, the Invoice No.________________ dated ____________ for

Rs.__________________issued to BSNL KANNUR for the

work__________________________________________________________________________

___________________________________________________ for

the month of _________________has been uploaded against the GSTIN of BSNL

Number.32AABCB5576G5ZQ in the GSTN site on __________________ and which will not be

withdrawn/modified without prior approval/consent from BSNL KANNUR.

Place: Signature:

Date: Name of Agency:

(Authorised Seal)

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51.4 Indemnity It is the responsibility of the Contractor to ensure that outward supply return (GSTR-1) is filed correctly and to declare correct information on the invoice and GST portal. In case of mismatch because of vendor’s fault, prompt amendments must be made by the Contractor else Contractor shall be required to indemnify BSNL of the loss of credit due to mis-match and BSNL shall recover the said amount from the payment to the vendor. The compliances to be adhered by Contractor includes (but is not limited to) the following: (i) Uploading appropriate invoice details on the GSTN (Goods and Service Tax Network) within the stipulated time; (ii) Issuing GST compliant invoice / CN/ DN. Work order issued by BSNL should be referred by Contractor for capturing information on the invoice; (iii) Acceptance of changes made by BSNL on GSTN on account of non-upload or incorrect upload of details on GSTN. Such changes w.r.t. the mis-match are required to be accepted by Contractor within the time limit prescribed under the GST law. It must be noted that in case Contractor does not accept such changes within the time limit prescribed under GST law, the loss of input tax credit (if any )would be recovered from the Contractor. BSNL reserves the right to be indemnified for the credit loss and recover the said amount from the Contractor in case BSNL is unable to claim the input tax credit for any non-compliance or default or due to lack of diligence on the part of the Contractor. Further in case any credit is not received or short credit is received or in case of any error because of which no credit is received then such equivalent amount is not liable to be paid by BSNL. Where, however the amount has already been paid by BSNL the same is liable to be recoverable or adjustable against subsequent payments 51.5 Debit/Credit Note:- The Contractor acknowledges and agrees to issue appropriate debit note/ credit note as prescribed under GST Act and send to BSNL within the prescribed time. All documents should be received well in advance so as to enable BSNL to claim proper credit. Further it shall be the responsibility of Contractor to declare the details of such credit note in the return for the month during which such credit note has been issued but not later than September following the end of the financial year in which such supply was made, or the date of furnishing of the relevant annual return BSNL reserves the right to be indemnified for the credit loss by Contractor in case BSNL is unable to claim the input tax credit for any non-compliance or default or due to lack of diligence on the part of the Contractor, whichever is earlier. 51. 6 Work Order - It is understood between the parties that Contractor shall raise invoice on the basis of work order issued by BSNL. In case of any deviation or disagreement by Contractor on place of work, billing location, HSN code/ SAC code stated in work order, it shall be the responsibility of Contractor to intimate BSNL well in advance. Further, in case Contractor raises the invoice on an address other than agreed, it shall be the responsibility of the Contractor to modify the invoice. 51.7 Place of supply - For the purpose of this agreement, place of supply under GST Act shall be the place of supply as determined under purchase order raised by BSNL. It shall be the responsibility of Contractor to intimate BSNL well in advance in case of deviation / disagreement with the place of supply as determined in work order. 51.8 Deficient Supply/ Incomplete supply/ Rejected supply - Each party to contract agrees that in case

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of any deficient supply or incomplete supply or rejected Contractor, it shall be the responsibility of Contractor to issue GST compliance credit note within the reasonable time and take tax adjustment. In case the Contractor fails to issue proper credit note within the time stipulated under the GST law the taxes charged and not adjusted would be borne by the Contractor. 51. 9 Discount clause- In cases where Contractor is providing discount to BSNL for the goods supplied by it or service rendered, following should be predetermined or mutually agreed between Contractor and BSNL: 1. Situations in which discount would be allowed by Contractor to BSNL (e.g. Value-based/ quantity-based discounts) 2. Basis and manner in which discount would be computed and allowed to BSNL 3. Deduction of such discount from the value of supply as per provision of GST Act 51.10 Compliance Rating - Contractor shall be liable to comply with all the compliances as may be prescribed to ensure that compliance rating is not reduced below the prescribed limit as laid down under GST Act and GST regulations. Contractor shall be required to submit a self-declaration from time to time, that they are not black-listed on the GST portal. Notwithstanding anything contained in agreement, in the event of black listing of Contractor i.e. compliance rating reduced below the prescribed limit, the amount related to tax shall be paid to Contractor only on receipt of input tax credit to BSNL 51.11 way bill - It shall be the responsibility of Contractor to obtain way bill in case of movement of goods exceeding limit as prescribed under the GST Act. Contractor would indemnify BSNL in case of any non-compliance or default or due to lack of diligence on the part of the Contractor to comply with the e-waybill requirement 51.12 Penalty - It is agreed by Contractor that in case of any deviation, default or negligence on the part of Contractor due to which it is liable to pay penalty by BSNL, the same shall be recovered by BSNL from Contractor along with applicable GST tax (as may be applicable) 51.13 Liquidated damage – GST on account of liquidated damages due to delay in supply of goods

/completion of work would be borne by Contractor.

SECTION V SPECIAL CONDITIONS OF CONTRACT

1. The rate may be quoted in the online financial bid document attached along with the tender document , in figures and in words in English. If there is a discrepancy between words and figures, the amount in words shall prevail. The offer shall be firm in Indian Rupees. The rate quoted should be all inclusive except GST which will be paid extra as applicable.

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2. The prices quoted by the bidder shall remain firm and final during the entire period of contract and shall not be subjected to variation on any ground. In the case of downward revision of statutory levies/taxes during the contract period, such benefits will be passed on to BSNL. Incomplete and/or conditional quote shall not be considered.

2. The tender will be accepted based on the report submitted by the Tender Evaluation Committee nominated by GMT, BSNL KANNUR. Bidder whose tender is accepted will have to execute an agreement in a stamped paper of Rs.200/- within 10 days of being asked to do so ,failing which the EMD will be forfeited to the BSNL and the bidder will be black listed for one year from participating in any tender floated by the BA . After execution of the agreement, the approved rate and contract shall be valid up to one year from the date of execution of agreement.

4. The GMT, BSNL, KANNUR reserves the rights: 4a. To accept or reject any or all the Tenders including the lowest in part or full or annul the tendering process or to cancel the tender without assigning any reasons thereof. 4b. If the rate quoted is more than the maximum workable rate, the tender is liable to be rejected 4c. To extend the period of CONTRACT to another one more year, if found necessary. During such extended period also, the same terms and conditions shall be applicable.

5. Bids shall be quoted as per the tender document and the tender document should not be altered / modified. Altered / modified document shall summarily be rejected. In the case of tender documents downloaded from web site, a declaration as per Section XVI is to be attached.

6. Tenders will be opened at 14.00 hrs on 14/12/2018 by the undersigned or by such of whom he may authorise on his behalf in the chamber of AGM(Plg), O/o GMT, BSNL BHAVAN, KANNUR--2, or any other office authorized for the purpose by GENERAL MANAGER Telecom, BSNL, KANNUR in the presence of those bidders or by their authorized agents who will be present at the time of opening of the tenders. If the date fixed happens to be closed holiday, the tender will be opened on the next working day at the same time. The authorized agents should produce letter of authorization from the bidder for attending the tender opening as per Section VIII. 7. Tenders should be properly sealed. Tenders received late will be straight away rejected. Covers which are pasted with gum or stapled, will not be considered. Only one tender should be included in one cover. Tender document issued to one supplier is not transferable to others. Cost of the tender form will not be refunded under any circumstance. 8. The person or persons signing the bid shall sign all pages of the original tender document.. 9. If the performance of the successful bidder is not satisfactory, the concerned unit officer should intimate the fact in writing to the bidder. If there is no improvement, the agreement with the bidder is liable to be cancelled followed by the forfeiture of EMD/SD and black listing the bidder for a period of one year. 10. The employees deployed for the work should be disciplined in the premises of BSNL. 11. The contractor shall not sublet the work without prior written permission of the BSNL.

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12. The contractor or his workers shall not misuse the premises allotted to them for any purpose other than for which the contract is awarded.

13. The workers provided by the agency under this contract will not be the employee of the BSNL and there will be no employer employee relationship between the BSNL and the person so engaged by the contractor in the aforesaid services.

14. Payment for work under the contract will be made after completion of all works specified in the work order upon submission of pre receipted bill.

15 The Tenders should indicate the lumpsum amount in respect of all the services covered under this contract. No request for alteration in the rates once quoted will be permitted within one year and during the extended period if any..

16. The rates to be quoted should include cost of each and every item including

transportation cost, manpower cost and (taxes etc). BSNL shall not bear any extra charge on any account whatsoever i.e. EPF contribution, Uniform, OTA etc.

17. All the safety measures required during the execution of the work shall be ensured by the

contractor. The contractor should have arranged insurance coverage for all the employees deployed for any kind of such works. Any unexpected eventuality happened during the execution of the work in the contract period shall be covered under the responsibility of the contractor. BSNL is fully exempted from the responsibility of such unexpected acts.

18. The contractor will discharge all his legal obligations in respect of the

workers/supervisors to be employed/ deployed by him for the execution of the work in respect of their wages and service conditions and shall also comply with all the rules and regulations and provisions of law in force that may be applicable to them from time to time.

19.The contractor shall indemnify and keep indemnified the BSNL from any claims, loss or

damages that may be caused to it on account of any failure to comply with the obligations under various laws. In case of any dispute, the decision of GMT, BSNL KANNUR shall be final and binding on the contractor.

20. Income Tax and GST TDS, if applicable at the applicable rate will be deducted from the

payments due for the work done as per rule. 21.The Contractor must employ adult employees only. Employment of the child labour may

lead to the termination of the Contract. 22 The contract is subject to the condition that the bidder will comply with all the laws and

acts of Central Govt., State Govt. relating to this contract made applicable from time to time. 23. Risk Clause: BSNL KANNUR reserves the right to discontinue the service at any time, if

the services are found unsatisfactory by giving a show cause to be replied within a week and

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Signature of bidder

also has the right to award the contract to any other agency at the risk and cost of current agency and excess expenditure incurred on account of this can be recovered from Security deposit or pending bills or by rising a separate claim.

24. The BSNL will not be responsible either to the Contractor or to its workers deployed at

these work points for any medical assistance/injuries/death or any kind of loss occurred to employees deployed by the contractor.

25. The contractor shall be fully responsible for the damages caused by the workers during

execution of work, to the properties belonging not only to BSNL but also to other Departments, Organizations, Other Private Operators/ Organizations and individuals and the cost of such damages will be recovered from the amount payable to the contractor.

26. LIQUIDATED DAMAGES ( In addition to penalty clause shown in SECTION 111 A- SCOPE OF WORK –PART II), following LD clause also is applicable.

26.1 The date of delivery of the stores/service stipulated in the acceptance of the tender

should be deemed to be the essence of the contract and delivery must be completed

not later than the dates specified therein. Extension will not be given except in

exceptional circumstances. Should, however, deliveries be made after expiry of the

contracted delivery period, without prior concurrence of the purchaser and be

accepted by the consignee, such delivery will not deprive the purchaser of its right to

recover liquidated damage under clause 26.2 below.

26.2 While granting extension of delivery period, the liquidated damages shall be levied as

follows:

(a) Should the supplier/contractor fails to deliver the store/service or any

consignment thereof within the period prescribed in the work order and agreed

for delivery, the purchaser, without prejudice to other remedies available to the

purchaser shall be entitled to recover, as agreed liquidated damages for breach

of contract, a sum equivalent to 2.5% of the value of the delayed supply and/ or

undelivered material/ supply or service for each week ( 7 days) of delay or part

thereof for a period up to 2 (Two) weeks, and thereafter at the rate of 3.5% of

the value of the delayed supply and/ or undelivered material/supply or service

for each week of delay or part thereof for another Two weeks of delay.

(b) Work order extension beyond 4 weeks would not be generally allowed. The

extension beyond 4 weeks may be decided in most exceptional circumstances on

case to case basis, by the BA head concerned, stating reasons and justifications

for grant of extension of work order for a period beyond 4 weeks.

(c) In the case of package supply/ turnkey projects when the delayed portion of the

supply materially hampers installation and commissioning of the systems, LD

charges shall be levied as above on the total value of the concerned package of

the Purchase Order.

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Signature of bidder

26.3 Quantum of liquidated damages assessed and levied by BSNL and decision of the BSNL thereon shall be final and binding on the supplier, further the same shall not be challenged by the contractor either before Arbitration tribunal or before the court. The same shall stand specifically excluded from the purview of the arbitration clause, as such shall not be referable to arbitration. The total value of the liquidated damages as per above sub-clauses shall be limited to a maximum of 12% (Twelve percent) i.e. LD shall be levied up to 4 weeks only as per provision. 26.4 If the work is not completed even after 4 (four) weeks from the completion date mentioned in the work order, the agreement/tender is liable to be terminated/cancelled and SD will be forfeited and the party will be debarred for 1 year.

27. The GMT, BSNL,KANNUR reserves the right to reject any or all Tenders in whole or in part without assigning any reasons therefore. The decision of GMT BSNL, KANNUR BA shall be final and binding on the contractor/agency in respect of any clause covered under the Contract

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Signature of bidder

Section- VI

E-tendering Instructions to Bidders

Note :-The instructions given below are ITI’s e-tender portal centric and for e-tenders invited by

MM cell,BSNL, Kerala Telecom Circle

only. General

These Special Instructions (for e-Tendering) supplement ‘Instruction to Bidders’, as enclosed in Sec IV of the Tender Documents.

Submission of Bids only through online process is mandatory for this Tender.

For conducting electronic tendering, BSNL, Kerala Telecom Circle, is using the portal

(https://www.tenderwizard.com/BSNL) of M/s ITI a Government of India undertaking.

1. Tender Bidding Methodology:

Sealed Bid System –‘Two Stage – Using Two Envelopes’,

Financial and Techno-commercial bids shall be submitted by the bidder online.

2. Broad outline of activities from Bidders prospective:

1. Procure a Digital Signing Certificate (DSC)

2. Register on Electronic Tendering System® (ETS)

3. Create Users and assign roles on ETS

4. View Notice Inviting Tender (NIT) on ETS

5. Download Official Copy of Tender Documents from ETS

6. Clarification to Tender Documents on ETS

Query to BSNL (Optional)

View response to queries posted by BSNL, as addenda.

7. Bid-Submission on ETS

8. Attend Public Online Tender Opening Event (TOE) on ETS Opening of Techno-commercial Part

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Signature of bidder

9. View Post-TOE Clarification posted by BSNL on ETS (Optional) Respond to BSNL’s Post-TOE queries

10. Attend Public Online Tender Opening Event (TOE) on ETS Opening of Financial-Part (Only for Technical Responsive Bidders)

11. Participate in e-Reverse Auction on ETS

For participating in this tender online, the following instructions need to be read carefully.

These instructions are supplemented with more detailed guidelines on the relevant screens

of the ETS.

Note 1: It is advised that all the documents to be submitted (See clause 7 of section IV) are kept

scanned or converted to PDF format in a separate folder on your computer before starting

online submission. Financial Bid Part 1 (Excel Format) may be downloaded and rates may be

filled appropriately. This file may also be saved in a secret folder on your computer.

Note 2: While uploading the documents ,it should be ensured that the file name should be the name of the document itself

3. Digital Certificates

For integrity of data and its authenticity/ non-repudiation of electronic records, and be

compliant with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC). also

referred to as Digital Signature Certificate (DSC), of Class 3 or above, issued by a Certifying

Authority (CA) licensed by Controller of Certifying Authorities (CCA) [refer http://www.cca.gov.in].

4. Registration

Tender document can be downloaded from the website: www.tenderwizard.com/BSNL and to

be submitted in the e-format as well as by post/courier/by hand. Cost of Tender Document (in

the form of DD) and Bid security in the form of DD ,Power of Attorney in original along with the

hard copies of all documents which are uploaded in the e –tender portal to be submitted to

AGM (MP) , BSNL, KANNUR--2, before the scheduled date and time of submission of the tender

otherwise the Bid will not be considered.

Amendments, if any, to the tender document will be notified in the above website as and when

such amendments are notified. It is the responsibility of the bidders who have downloaded the

tender document from the website to keep themselves abreast of such amendments before

submitting the tender document.

Intending bidders are requested to register themselves with M/s. ITI through

www.tenderwizard.com/BSNL for obtaining user-id, Digital Signature etc., by paying Vendor

registration fee. Tender processing fee payment should be done during requisition of tender

on line.

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Signature of bidder

BSNL has decided to use process of e-tendering for inviting this tender and thus the physical copy of the tender would not be sold.

Note: After successful submission of Registration details and Vendor registration fee

and processing fee ( as applicable). please contact ITI Helpdesk (as given below), to get

your registration accepted/activated.

ITI Helpdesk

Telephone/Mobile Nos Mr.Dhanrajprakash 09686115308

e-mail: dhanraj.prakash@gmail.com

Mr.Muneer.E, 9605407783

e-mail :twhelpdesk445@gmail.com

[between 9:30 hrs to 18:00 hrs on working days]

E-mail ID bsnltwhelpdesk@gmail.com

BSNL Contact-1

Telephone/Mobile Nos

AGM (P), O/o GMT, , BSNL, KANNUR—2, 0497-

2703300 [between 9:30 hrs to 17:00 hrs on

working days]

E-mail ID

agmplgcnn@gmail.com

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Signature of bidder

5. Some Bidding related Information for this Tender (Sealed Bid)

The entire bid-submission would be online on ETS. Broad outline of submissions are as follows:

The documents should be uploaded as follows

During “Request “ stage of uploading ,upload the following documents only.

1. DD for Tender Fee as per DNIT (Scanned copy on eTendering Portal and Physically to Tender Inviting Officer in case of e-Tender).

2. DD for EMD as per DNIT(Scanned copy on eTendering Portal and Physically to Tender Inviting Officer in case of e-Tender).

3. Valid Experience Certificate

4. Attested Copy of PAN

5. Valid MSE Certificate, if applicable. In case the ownership of such MSE Entrepreneurs happens to be from SC/ST category, proof in this regard also need to be submitted.

6. Valid GST Registration

7. Article of Association , Memorandum of Association , partnership deed or proprietorship deed as the

case may be wherever required. 8. . Attested copy of EPF AND ESI Registration

9. Certificate of incorporation wherever applicable 10. The authorization of the competent authority for signing the tender document, bid

agreement etc. 11. Certificate regarding no close relatives working in BSNL 12. Letter of authorization for attending bid opening 13. Tender’s Profile 14. Bid form

15. Certificate if tender form is downloaded from Internet 16. During “submission” stage, upload the remaining documents alone.

6. Offline Submissions:

The bidder is requested to submit the all documents offline to AGM (MP), O/o GMT, BSNL,,

KANNUR--2, as per clause 8 of Section 4

7. Special Note on Security of Bids

Security related functionality has been rigorously implemented in ETS in a multi-dimensional

manner. Starting with 'Acceptance of Registration by the Service Provider', provision for

security has been made at various stages in Electronic Tender's software. Specifically for Bid

Submission, some security related aspects are outlined below:

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Signature of bidder

As part of the Electronic Encrypter functionality, the contents of both the ‘Electronic Forms’ and

the ‘Main- Bid’ are securely encrypted using a Pass-phrase created by the server itself. The Pass-

phrase is more difficult to break. This method of bid-encryption does not have the security and

data-integrity related vulnerabilities which are inherent in e-tendering systems which use

Public- Key of the specified officer of a Buyer organization for bid-encryption. Bid-encryption in

ETS is such that the Bids cannot be decrypted before the Public Online Tender Opening Event

(TOE), even if there is connivance between the concerned tender-opening officers of the Buyer

organization and the personnel of e-tendering service provider.

8. Public Online Tender Opening Event (TOE)

ETS offers a unique facility for ‘Public Online Tender Opening Event (TOE)’. Tender Opening

Officers as well as authorized representatives of bidders can attend the Public Online Tender

Opening Event (TOE) from the comfort of their offices. For this purpose, representatives of

bidders (i.e. Supplier organization) dully authorized are requested to carry a Laptop and Wireless Connectivity to Internet.

Every legal requirement for a transparent and secure ‘Public Online Tender Opening Event (TOE)’ has been implemented on ETS.

As soon as a Bid is decrypted with the corresponding ‘Pass-Phrase’ as submitted online by the

bidder himself (during the TOE itself), salient points of the Bids are simultaneously made

available for downloading by all participating bidders. The work of taking notes during a manual

‘Tender Opening Event’ is therefore replaced with this superior and convenient form of ‘Public

Online Tender Opening Event (TOE)’.

ETS has a unique facility of ‘Online Comparison Chart’ which is dynamically updated as each

online bid is opened. The format of the chart is based on inputs provided by the Buyer for each

Tender. The information in the Comparison Chart is based on the data submitted by the Bidders

in electronic forms. A detailed Technical and/ or Financial Comparison Chart enhances Transparency. Detailed instructions are given on relevant screens.

ETS has a unique facility of a detailed report titled ‘Minutes of Online Tender Opening Event

(TOE)’ covering all important activities of ‘Online Tender Opening Event (TOE)’. This is available

to all participating bidders for ‘Viewing/ Downloading’.

There are many more facilities and features on ETS. For a particular tender, the screens viewed by a Supplier will depend upon the options selected by the concerned Buyer.

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Signature of bidder

9.E-Reverse Auction

E-Reverse Auction would be conducted on unit/total package/net cost to BSNL value for bid evaluation, subsequently after the opening of the Financial Part.

The following would be parameters for e-Reverse Auction

Sl No Parameter Value

1 Date and Time of reverse Auction bidding event Will be intimated to Technically

Responsive bidders after the

opening of financial part

2 Duration of Reverse –Auction bidding event ……………(typically1to 2) hours

3 Automatic extension of the Reverse –Auction Yes

Closing Time, if last bid received is within a pre-

defined Time Duration before the Reverse Auction closing Time

3.1 Pre defined Time Duration …………xx Minutes (typically 05

minutes)

3.2 Time Duration of Automatic extension ………….yy Minutes (Typically

10 minutes)

3.3 Maximum number of Auto Extensions ……….nn Automatic Extensions

(Typically 04 to 06 extensions)

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Signature of bidder

4 Criteria of bid acceptance Beat on starting last quoted price

as well as Beat on Rank-1 Bid

Value

5 Entity start price Unit/total package/net cost to

BSNL ( To be decided by planning

cell)

6 Minimum bid decrement …………..(Value in currency) to

be decided by planning cell

7 Display of Pseudo identity of bidders during bidding Tot all Bidders, as well as BSNL’s

period Officers

8 Display of Bidder’s own current Rank Yes

Note: Parameters at Sl No. 5 and 6 shall be confirmed after opening & evaluation of Financial bid parts.

10. Other Instructions

For further instructions, the vendor should visit the home -page of the portal (https://www.tenderwizard.com/BSNL).

Important Note: It is strongly recommended that all authorized users of Supplier organizations

should thoroughly peruse the information provided under the relevant links, and take

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Signature of bidder

appropriate action. This will prevent hiccups, and minimize teething problems during the use of ETS.

The following ‘FOUR KEY INSTRUCTIONS for BIDDERS’ must be assiduously adhered to:

Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tender submission deadline on ETS

Register your organization on ETS well in advance of your first tender submission deadline on

ETS. Get your organization’s concerned executives trained on ETS well in advance of your first

tender submission deadline on ETS

Submit your bids well in advance of tender submission deadline on ETS (There could be last

minute problems due to internet timeout, breakdown, etc While the first three instructions

mentioned above are especially relevant to first-time users of ETS, the fourth instruction is

relevant at all times.

11. Minimum Requirements at Bidders end

Computer System with good configuration (Min P IV, 1 GB RAM, Windows XP)

Broadband connectivity.

Microsoft Internet Explorer 6.0 or above

Digital Certificate(s)

12. Vendors Training Program

Vendors may contact the ITI Helpdesk personnel given in clause 4 of Section 4 Part C ,for any type of training/help, which they may require while upload

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Signature of bidder

SECTION VII

GENERAL CONDITIONS OF CONTRACT

1. The employees deployed for the work should be disciplined in the premises of BSNL.

2. The contractor shall not sublet the work without prior written permission of the BSNL.

3. The contractor or his workers shall not misuse the premises allotted to them for any purpose other than for which the contract is awarded.

4. The persons so provided by the agency under this contract will not be the employee of the BSNL and there will be no employer employee relationship between the BSNL and the person so engaged by the contractor in the aforesaid services.

5. Payment for work contract will be made after completion of all works specified in a work order upon submission of pre receipted bill.

6. The Tenders should indicate the lump sum amount in respect of all the services covered

under this contract. No request for alteration in the rates once quoted will be permitted within one year.

7. The rates to be quoted should include cost of each and every item including transportation cost, manpower cost and (taxes etc). BSNL shall not bear any extra charge on any account whatsoever i.e. EPF contribution, Uniform, OTA etc.

8. The work involved requires taking measurements / photographs from tower top / roof top

of the buildings. All the safety measures required during the execution of the work shall

be ensured by the contractor. The contractor should have arranged insurance coverage

for all the employees deployed for any kind of such works. Any unexpected eventuality

happened during the execution of the work in the contract period shall be covered under

the responsibility of the contractor. BSNL is fully exempted from the responsibility of

such unexpected acts. 9. The contractor will discharge all his legal obligations in respect of the

workers/supervisors to be employed/ deployed by him for the execution of the work in respect of their wages and service conditions and shall also comply with all the rules and

regulations and provisions of law in force that may be applicable to them from time to

time.

10. The contractor shall indemnify and keep indemnified the BSNL from any claims, loss or damages that may be caused to it on account of any failure to comply with the obligations

under various laws. In case of any dispute, the decision of GMT,BSNL,KANNUR shall be final and binding on the contractor.

11. Income Tax will be deducted from the payments due for the work done as per rule.

12. The Contractor must employ adult employees only. Employment of the child labour may

lead to the termination of the Contract.

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Signature of bidder

13. The contract is subject to the condition that the tenderer will comply with all the laws and acts of Central Govt., State Govt. relating to this contract made applicable from time to time.

14. Risk Clause: BSNL KANNUR reserves the right to discontinue the service at any time, if

the services are found unsatisfactory by giving a show cause to be replied within a week and also has the right to award the contract to any other agency at the risk and cost of current agency

and excess expenditure incurred on account of this can be recovered from Security deposit or pending bills or by rising a separate claim.

15. The BSNL will not be responsible either to the Contractor or to its workers deployed at

these work points for any medical assistance/injuries/death or any kind of loss occurred to employees deployed by the contractor

16. The contractor shall be fully responsible for the damages caused by the workmen supplied

under his tender during execution of work, to the properties belonging not only to BSNL but

also to other Departments, Organizations, Other Private Operators/ Organizations and individuals and the cost of such damages will be recovered from the amount payable to the

contractor.

17. PENALTIES & LIQUIDATION DAMAGES:- As per section V, clause 26

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Signature of bidder

SECTION VIII

BID FORM

Full Name & Address of the Agency …........................................................................................

. .......................................................................................................................................................

Telephone No. : ………………………………… FAX/Cellular No.:............................................

E-Mail address: …………………………………………………. ….............................................

Any other Relevant Information …………………………………………………........................

To

The GMT,

BSNL KANNUR --2

Sir,

I/We have read all the particulars regarding the General information and other terms and

conditions of the contract for Data collection from BTS sites in KANNUR BA and

uploading EMF survey data in NEP agree to provide the services as detailed in the

schedule herein or to such portion thereof as you may specify in the acceptance of the

Tender at the rates given in Section XIV to this Tender and I/We agree to hold this offer

open till 180 days. The rates quoted will be valid for a period of one year in the event of

award of the Contract.

I/We shall be bound by a communication of acceptance dispatched within the prescribed

time. I/We have understood these terms and conditions for the contract and shall provide

the best services strictly in accordance with these requirements.

Demand Draft No. ___________________________ dated ________________ of Rs. drawn

in favour of the Accounts Officer (Cash), BSNL, O/o the GENERAL MANAGER

KANNUR- 2, payable at KANNUR is also enclosed as Earnest Money Deposit.

I/We agree to forfeit of the earnest money if I/we fail to comply with any of the terms and

conditions in whole or in part laid down in the Tender form.

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Signature of bidder

I/We have carefully read the terms and conditions of the Tender and are agreed to abide by

these in letter and spirit.

I/We have duly signed and sealed each and every page of the Tender Document showing

our unconditional acceptance of all the Terms and Conditions of the Tender.

Yours faithfully,

Dated : Signature & Seal of the Bidder

Signature of witness to contractor's signature

Name & Signature of Witness :

Address:

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Signature of bidder

SECTION IX

BIDDERS PROFILE

General

1. Name of the Tenderer/Firm :

……………………………………………………………………… (In case of Proprietary/Partnership firms, the tender has to be signed by

Proprietor/Partner only, as the case may be) 2 Address of the tenderer/firm : …………………………………………………………………………………

…………………………………………………………………………………………

………… 3.Tel No. (with STD Code) : (Office) ………………..… (Fax) …….……………..

(Res)…………………... 3. Registration & incorporation particulars of the firm:

(i) Proprietorship

(ii) Partnership

(iii) Private Limited

(iv) Public Limited

(Please attach attested copies of documents of registration/incorporation of your firm

with the competent authority as required by business law)

5. Name of Proprietor/Partners/Directors:

………………………………………………………….

…………………………………………………………………………………………

……

6. Tenderer’s bank, its address and his Current Account Number:

……………………………………………… …………………………………………………………………………………………

……

7. Permanent Income Tax Number, Income Tax Circle :

……………………………………..…………………………………………………

…………

(Please attach a copy of last income tax return) 8 EPF Registration Number

9 GST Registration No.

10 Esi Registration Number

11.Any other relevant information

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Signature of bidder

11.Earnest Money Deposited: Yes/No

12.Name and Address of the firm's representative and

whether the firm would be representing at the opening of the

Tenders

13. Name of the Permanent Representative to be visiting BSNL

KANNUR regarding the contract

Date :

Place:

I/We hereby declare that the information furnished above is true and correct.

Signature of Tenderer/Authorised Signatory: ……………………

Name of the Tenderer: ……………………………………………

(Seal of the Tenderer)

Place:

Date:

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Signature of bidder

SECTION X

SCHEDULE OF REQUIREMENTS

A. DETAILS OF WORKS

BSNL reserves the right to vary the quantity by +/- 25%

Sl Name of work No.of Bid Estimated cost No sites(Approxima security(EMD) of work in Rs.

te only) in Rs.

EMF Data collection from BTS sites in KANNUR

Rs.13,125/ - Rs.6,56,250/-

BA and uploading EMF survey data in 625

1 National EMF Portal

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Signature of bidder

SECTION XI

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

Tender Number: ………………………….

Subject: Authorisation for attending bid opening on ………………. … in the

tender of

………………………………………………………….

Following persons are hereby authorised to attend the bid opening for the

tender mentioned

above on behalf of

…..…………………………………………………………………. (Bidder)

in order of preference given below:

Order of Preference Name Specimen Signature

I ……………………………………………………….. ……………………….

II ……………………………………………………….. …………………………….

____________________________________________

(Signature of bidder or Officer authorised to sign

the bid documents on behalf of the bidder).

Note: 1. Maximum of two representatives will be permitted to attend bid

opening. In cases where it is restricted to one, first preference will be allowed.

2.Alternate representative will be permitted when regular representatives

are not able to attend.

3.Permission for entry to the hall where bids are opened, may be refused in

case authorisation as prescribed above is not recovered.

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Signature of bidder

SECTION XII

FORMAT OF CERTIFICATE REGARDING CLOSE RELATIVES

WORKING IN BSNL

(To be submitted by all the Directors of the Company/ partners/ owner’s of

the contractor’s firm)

I ______________ s/o _________________ r/o ____________________ here

by certify that none of my relative(s) as defined under is/are employed in

BSNL unit for which I am bidding..

In case at any stage, it found that the information given by me is false /

incorrect, BSNL shall have the absolute right to take any action as

deemed fit/without any prior intimation to me.

The near relatives for this purpose are defined as:-

a) Members of a Hindu undivided family.

b) They are husband and wife. c) The one is related to the other in the manner as father, mother, son(s) & son

s wife (daughter in law), Daughter(s) and daughter s husband (son in law),

brother(s) and brother s wife, sister(s) and sister s husband (brother in law).

Dated this __________ Day of __________ 2018

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Signature of bidder

SECTION XIII

AGREEMENT

An agreement made on ……………………..between the Bharat Sanchar Nigam Ltd , herein after called the BSNL (which expression shall unless excluded by or repugnant to the contest, include his successors and assignees) on the one part and ------------------------------ --------------------------------------------- --------- , having its registered office ………………………herein after called the contractor assignees on the other part. Whereas the BSNL is desirous of carrying out the following work confirming to tender specification Tender No. MM/ NIT/ EMF SURVEY 2019/ KNR BA/1 Dated at KANNUR the 26-10-2018 as mentioned below .

Name of work- Data collection from BTS sites in KANNUR BA and uploading EMF survey data and data entry

in NEP ,

Price inclusive of all taxes Total price in words (……………………………………………………………..) (Total contract value) and Remitted Security Deposit for ( Rupees …………………………………………………..……….) And where as the contractor is ready and willing to carryout the same in accordance with the terms and conditions of the tender.

Now, therefore, this agreement witnessed and it is hereby agreed and declared as follows:- 1 The tender notice, general instructions and guidelines to the tender, special terms and conditions of the

tender, tender schedule, particulars of the tender annexed hereto and any other additional particulars, instruction as may be found requisite to be given during the validity period of contract shall also be deemed to be included in the expression contract document wherever herein used

2 In consideration of payments to be made to the contractor for the supply of aforementioned items by him the contractor hereby covenants with the contract documents to duly provide, execute and complete the said supply and shall perform all other acts, deeds, matters and things in the contract mentioned or to be implied there from or may be reasonably necessary for the completion of the said supply at the time and in the manner and subject to the terms and conditions mentioned in the contract

3 In consideration of the due provisions, executions and completion of the said supply, BSNL hereby

agrees with the contractor that BSNL will pay the contractor the respective amount for the quantity of materials supplied by the contractor as per the terms and conditions of the said tender and such other sum(s) as may become payable to the contractor under the provisions of the contract.

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Signature of bidder

4 The GENERAL MANAGER Telecom, BSNL, KANNUR, reserves the rights to cancel the contract on this

ground without prejudice to the rights enforcing penalty and blacklisting.

5 I/We agree to abide by all the conditions stipulated above and also those conditions given in the Tender schedule. In token of thereof I/We affix my/our signature /s with seal hereunder.

6 This agreement will remain in force for the period from …………… to ……………. in witness whereof the parties set their respective hands and seals on this day ………. at (place) ………………

Signed and Delivered by Signed and Delivered for

The Firm/Individual and on behalf of BSNL, KANNUR

The AGM(P)

BSNL , KANNUR

In the presence of In the presence of

i. Signature 1. Signature

Name: Name

Address Designation

2. Signature 2. Signature

Name: Name

Address Designation

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Signature of bidder

SECTION XIV

FINANCIAL BID

(ONLINE SUBMISSION ONLY)

To

The GENERAL MANAGER,Telecom, BSNL,KANNUR

Sir,

I/We wish to submit our rate for providing the required services under scope of work

mentioned in tender document no. Tender No. MM/ NIT/ EMF SURVEY 2019/ KNR BA/1

Dated at KANNUR the 26-10-2018

Sl Work UNIT Amount quoted in

Figures (Rs)

Amount quoted in Words

1 EMF data collection from BTS sites in BSS KANNUR BAand uploading EMF survey data in the National EMF Portal .

Per site

Rates quoted above are all inclusive of Wages, all types of Statutory and Legal Obligations and all applicable Taxes, except GST. No charges/ claims over and above the rates quoted shall be claimed by the undersigned.

Signature______________________\

Name & Seal of the Firm

_________________________

Note: GST as applicable will be paid

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Signature of bidder

SECTION XV ADVANCE STAMPED RECEIPT

Received an amount of Rs. ……….(Rupees………………………………………..) from Accounts Officer(Cash), BSNL, Office of the GENERAL MANAGER Telecom,BSNL, KANNUR

towards EMD amount remitted as per Tender No. MM/ NIT/ EMF SURVEY 2019/ KNR BA/1

Dated at Kannur the 26-10-2018

Signature :

Date : Name & Address:

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Signature of bidder

SECTION XVI

Certificate

(FOR TENDER DOCUMENT DOWN LOADED FROM INTERNET)

I ................................................................. …................ (authorised signatory )

hereby declare that the tender document submitted has been down loaded

from web site htttp/:www.keralatecom.com OR

https://www.tenderwizard.com/BSNL and no addition deletion / correction has been

made in the down loaded tender document. I also declare that I have enclosed

a DD for Rs …................... towards the cost of bid document along with the

tender.

signature of tenderer /

authorised signatory

Place.................................................

Date ….............................................

Name of the tenderer........................................................

Seal of the tenderer

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Signature of bidder

SECTION XVII

PROFORMA OF POWER OF ATTORNEY (Refer Clause 12 of Section-IV) (Non-Judicial Stamp paper) POWER OF ATTORNEY

Be it known all to whom it concerns that: 1. Shri ______________________ s/o _____________ residing at ______________ 2. Shri ____________________ __s/o _____________ residing at ______________ 3. Shri ______________________ s/o _____________ residing at ______________ I, the Proprietor / We all the Partners/Directors of M/s___________________

(Address)_____________________________________________________________hereby appoint

Shri_________________________________ s/o ________________ residing at

___________________________________ as my/our Attorney to act in my/our name and on behalf

and sign and execute all documents/ agreements binding the firm for all contractual obligations (including references of cases to arbitration) arising out of contracts to be entered into by the firm with the GMT, BSNL,KANNUR in connection with their Tender Enquiry No.________________ dated ………………. For EMF survey to be completed and data to be uploaded in NEP , and as per above tender due

for opening on ………… In short he is fully authorized to do all, each and everything requisite for the above purpose

concerning M/s_______________________________. And I/We hereby agree to confirm and ratify his all and every act of this or any documents executed by my/our said Attorney within the scope of the authority hereby conferred on him including references of cases to arbitration and the same shall be binding on me/us and my/our firm as if the same were executed by me/us individually or jointly

Witness (with Address) Signature of the Proprietor/Partners/Directors

1. 2.

Accepted

(Signature of Signatory of Tender Offer of the firm) __________________________________________________________________________ ATTESTED Notary Public (Signature with Official Seal)

OR

REGISTERED Before (SUB – REGISTRAR) …………………………….. (Of concerned State)

Signature with Official Seal

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Signature of bidder

SECTION XVIII

REQUEST FOR EMD REFUND.

From

To The GENERAL MANAGER Telecom,

BSNL, KANNUR

Sir, Sub: Request for refund of EMD reg:

Tender No. MM/ NIT/ EMF SURVEY 2019/ KNR BA/1 Dated at Kannur the 26-10-2018

I/We have submitted tender for as per tender notification cited above. In case my/our tender is not accepted by the Company, the EMD remitted by me/us may kindly be refunded as soon as possible. An advance stamped receipt for the above is attached herewith.

Thanking you Yours faithfully,

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Signature of bidder

SECTION XIX VENDOR MASTER FORM

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Signature of bidder

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Signature of bidder

SECTION XX

GST DATA TO BE SUBMITTED BY VENDOR

Sl No

Particulars

1 Vendor Account No ( To be filled by BSNL Office)

2 Vendor Name

3 Permanent Account Number

4 Type of Vendor ( GST Registered/ Unregistered)

5 GSTIN or GST Provisional ID. of Registered Vendor

6 Whether Compounding scheme applicable (Yes or No)

7 Email address of Vendor

8 Mobile number of Vendor

9 Phone number of Vendor

10 Registered Addresses under GST

House Name/No.

Street

Street1

Street2

City

PIN CODE

11 State/Union Territory of GST registration

12 Status of Vendor (SEZ, EOU, DTA, government, local authority)

13 Provision of goods/ services (Separate line item for each good/ service)

14 HSN/SAC code (Separate line item for each good/ service)

15 Whether supply is exempt/ non taxable

Place Signature

Date Name

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Signature of bidder

SECTION XXI

PERFORMANCE SECURITY GUARANTEE BOND

1. In consideration of the GENERAL MANAGER BSNL, KANNUR (hereinafter called ‘BSNL’)

having agreed to exempt (hereinafter called ‘the said contractor(s)’) from the

demand under the terms and conditions of an agreement/ Final Acceptance letter No

dated made between

--------------------------------- and AGM( Planning) (hereinafter called “the said agreement ”), of security deposit for the due fulfillment by the said contractor (s) of the terms and conditions contained in the said Agreement, on production of the bank guarantee for we, (name of the bank)

(Hereinafter refer to as “the bank”) at the request of (contractor(s)) do hereby undertake to pay to the BSNL an amount not exceeding against any loss or damage caused to or suffered or would be caused to or suffered by BSNL by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said Agreement. 2. We (name of the bank) do hereby undertake to pay the amounts due and payable under this guarantee without any demure, merely on a demand from the BSNL by reason of breach by the said contractor(s)’ of any of the terms or conditions contained in the said Agreement or by reason of the contractors(s)’ failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee where the decision of BSNL in these counts shall be final and binding on the bank. However, our liability under this guarantee shall be restricted to an amount not exceeding 3. We undertake to pay to the BSNL any money so demanded notwithstanding any dispute or disputes raised by the contractor(s)/contractor(s) in any suit or proceeding pending before any court or tribunal relating thereto our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the contractor(s) shall have no claim against us for making such payment.

4. We( name of the bank)_ further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of the BSNL under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till (office/Department) BSNL certifies that the terms and conditions of the said Agreement have been fully or properly carried out by the said contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the expiry of TWELVE MONTHS (as specified in P.O) from the date hereof, we shall be discharged from all liabilities under this guarantee thereafter.

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Signature of bidder

5. We (name of bank ) ………………………………..further agree the BSNL that BSNL shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the BSNL against the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said Contractor(s) or for any forbearance, act or omission on the part of the BSNL or any indulgence by the BSNL to the said Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us. 6. This guarantee will not be discharged due to the change in the constitution of the Bank or the contractor(s). 7. We ( name of bank) lastly undertake not to revoke this guarantee during its currency except with the previous consent of BSNL in writing. Dated the the day of (Indicate the name of bank)

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Signature of bidder

SECTION XXII

Tender No. MM/ NIT/ EMF SURVEY 2019/ KNR BA/1 Dated at Kannur the 26-10-2018

DECLARATION OF NON BLACKLISTED I, Sri / Smt,------------------------------------------------------------------------ -------------------- S/o ------------------------------------------------------------ ------------------------------------------------ Resident of------------------------ ---------------------------------------------------------------------------- hereby certify that my/our/agency/company is not blacklisted/debarred anywhere in BSNL. In case at any stage it is found that the information given by me/us is false/incorrect, BSNL, KANNUR shall have the absolute right to take any action as deemed fit against me/us without any prior intimation. Place: Date Signature of the Tenderer. Name : Address

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Signature of bidder

ANNEXURE-I

Sl.No. RP_ID Site Name

Tower Height

Lowest Antenna Height

Village Panchayath PINcode

Whether public access to the tower denied or not

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Signature of bidder

ANNEXURE-II

Safety Signage

The mobile service operator will ensure provision of proper signage warning for

general public. The sign board should be clearly visible and identifiable and may contain

the following text (as given in the sample below): The sample of signboard is given below

for reference

The rules for placement of signage are as follows:

1. The signage is to be fixed at an appropriate point on the roof of the building of base

station in case of RTT/RTP or on the tower structure in case of GBT.

2. For base station installed on self supporting towers/GBM, the safety signage may be

pasted around / install on the tower structure at 2 to 4 meters above the ground

level.

Size of Signage: Signage shall be of 200mmX150mm