BHARAT SANCHAR NIGAM LIMITED210.212.239.99/electrical2/civ_tender/O_1020174_TCR_4642...BHARAT...

BHARAT SANCHAR NIGAM LIMITED(A Govt. of India Enterprise)

Bid Document

Tender No. AGM (SH &Mktg)/E-TENDER/Flex Printngs/ 2017-18/1Dated 5-10-2017.

Limited E-Tender for Printing and supplying andmounting of Flex for hoardings, banners,mounting of 3 mm Sun Pack boards, printing andpasting of vinyl stickers, printing and supply ofcloth banners at

at various places in THRISSUR BA.

Office of Principal General ManagerBHARAT SANCHAR NIGAM LIMITED

Thrissur Telecom District.

Signature & seal of bidder with Date 1

1 TABLE OF CONTENTSSection Content Page No.

TECHNICAL BID DOCUMENT 2 - 40

I Notice inviting Tender 3-5

II Bid Form 6

III Tenderer's Profile 7-8

IV Instructions to Bidders 9-15

IV A E- Tendering Instructions 16-20

V General conditions of contract 21-28

VI Scope of work 28

VII Agreement 29

VIII Certificate of no near relatives in BSNL 30

IX Letter of authorization for attending bid opening 31

X Performance Bank Guarantee 32-33

XI Mandate form for transfer of payments through 34 Electronic fund transfer scheme

XII Certificate for downloaded document from internet 35

XIII Letter to refund EMD and Pre Receipt 36

XIV Vendor Master Form 37 - 38

XV work specification 39

XVI Undertaking & Declaration 40

FINANCIAL BID DOCUMENT XVII Rate quoting chart 41-42


(A Govt. of India Enterprise)O/o THE PRINCIPAL GENERAL MANAGER TELECOM, BSNL,

TUDA Road , Thiruvambady.P.O, Thrissur-680 022Tender No. AGM (SH &Mktg)/E-TENDER/Flex Printings/2017-18/1 dated 05-10-2017.

SECTION 1NOTICE INVITING TENDER

Digitally sealed Limited e-Tenders are invited by Principal General Manager Telecom, BSNL,Thrissur from reputed firms/companies having valid PAN/GST Registration Number (Not underComposite Scheme) and experience in similar works for printing, supplying and mounting ofFlex for hoardings, banners, mounting of 3mm Sun pack boards, printing and pasting of Vinylstickers, printing and supply of cloth banners at various places in Thrissur BA .

Item No

Name of workDescription/specification of item

Approximate quantity (sq.ft)

Estimated cost (Rs.)

EarnestMoney Deposit(Rs)

1

A)Printing,supplying, mounting anddismounting ofhoarding flex,supply of multicolour flexbanners.

Multi colour printing and mounting flex for hoardings with quality of material 13 Oz 4 PASS

12500 150000/-

19860/-

Supply and printing of multi colour flex banners with quality ofmaterial 13 Oz 3 PASS

40000 320000/-

Multi colour printing and pasting flex for frames of size 5x3, 4x3, 7x3 ( in feet ) with quality of material 13 Oz PASS at CSCs

10000 150000/-

B)Printing & supplying of 3 mm corrugated boards with both side printing

Double side multi colour printing and supply of 3 mm corrugated boards of different size (Sun Pack)

5000 60000/-

C)Printing and Supply and pastingof Vinyl Flex

Supply and pasting Vinyl sticker good quality

5000 200000

Printing and pasting vinyl stickersof 3 mm PVC foam board and fixing at CSCs

1000 65000/-

D) Printing and supplying cloth banners

Cloth banner Multi colour printing

6000 48000/-

Total Estimated Cost 993000/-


2 Period of contract One year from the date of agreement which can be extended further for a period of six months.

3 Time and last date of submissionof Bid(both offline and online)

Up to 15.00 Hrs. on 24.10.21017.

4 Time & date of openingTechnical Bid.

15.30 Hrs on 24.10.2017.

5 Area of contract Anywhere in Thrissur SSA6 Cost of Bid Document Rs.590/- ( Rs. 500+GST 18%) (Non-refundable)7 Bid Security/EMD 19860/-/- (Rupees Nineteen thousand eight hundred sixty

only)

2. Date & time of start, submission and opening of e-bid:

2.1. The Tender document shall be available for download from 05-10-2017 onwards upto 15.00hrs on 24.10.2017.

2.2. Last date of submission of Bid ( Online/Off line) Up to 15.00 hours on 24.10.2017.2.3. Time and date of technical bid opening : At 15.30 hours on 24.10.2017.

1. Note: In case the last date of submission /opening of bid is declared to be a holiday, lastdate of submission / opening of bid will get shifted automatically to next working day at the samescheduled time. Any change in bid submission/ opening date due to any other unavoidable reasonswill be notified through the BSNL web site and/or e-Tender Portal and/or newspapers

2. The Tender document can be downloaded from the website:www.tenderwizard.com/BSNL and to be submitted in e-format. Cost of Tender Document andEarnest Money Deposit (EMD) should be paid in the form of crossed DD issued by Nationalized /Scheduled Bank in favour of ‘’ The Accounts Officer (Cash), O/o The PGMT, BSNL, Sanchar Bhavan,TUDA Road, Kovilakathumpadam Thrissur 680022’’ payable at Thrissur.

3. The scanned copies of the Demand Draft towards EMD/BID security, Cost of bid document have to beuploaded in the e-Tender Portal of M/s ITI.

4. Intending bidders are requested to register themselves with M/s. ITI Limited through thewebsite www.tenderwizard.com/BSNL for obtaining user-id, Digital Signature etc., by payingVendor registration fee and processing fee for participating in the above mentioned tender.

5. BSNL has decided to use the process of e-tendering for inviting this tender and thus the physical copy of the tender would not be sold. Bidders may note that the tender document can bedownloaded from the website www.tenderwizard.com/BSNL or following the "Tenders"link of the website www.keralatelecom.com from on 05.10.2017 to 15.00 hrs on 24.10.2017.

6. The bidders shall furnish a declaration that no addition / deletion / corrections have beenmade in the downloaded tender document being submitted and it is identical to the tenderdocument appearing on Web-site (www.tenderwizard.com/BSNL) as per Section XII.

7. In case of any correction/ addition/ alteration/omission is found in the tender document thetender bid shall be treated as non-responsive and shall be rejected. 8. The documents as listed in clause 5(i) of Section IV should be uploaded in the E-Tender Portal.

9. BSNL has adopted e-tendering process which offers a unique facility for, Public Online TenderOpening Event (TOE), BSNL’s Tender Opening Officers as well as authorized representatives ofbidders can attend the Public Online Tender Opening Event (TOE) from the comfort of their offices.However, if required, bidders or their authorized representatives can attend the Tender OpeningEvent at the Office of Asstt. General Manager (SH & Mktg), O/o Principal General ManagerTelecom, BSNL, 2nd Floor, BSNL Sanchar Bhavan, Kovilakathumpadam , Thrissur -


http://www.tenderwizard.com/BSNL



680022 where BSNL’s Tender Opening Officers would be conducting Public Online Tender OpeningEvent (TOE).

10. Incomplete, ambiguous, Conditional tender bids are liable to be rejected.

11. Amendments, if any, to the tender document will be notified in the above website as andwhen such amendments are notified. It is the responsibility of the bidders who have downloadedthe tender document from the website to keep themselves abreast of such amendments beforesubmitting the tender document.

12. BSNL reserves the right to reject any or all tenders without assigning any reasonwhat so ever. BSNL reserves the right to award an additional work of 25% of total work mentionedin the tender. BSNL reserves the right to award any route to any contractor according to the priorityof work. If any contractor fails to complete the work awarded within the stipulated time, BSNLreserves the right to award the work to other approved contractor, at the approved rate, based onperformance.

13. The rate quoted should be inclusive of Material, carriage, loading, unloading charges, levies etc.excluding GST. The contractor should intimate GST Registration details.

14.The tender, which is not accompanied by the requisite EMD and cost of tender form, shall be summarilyrejected. For further details visit website www.tenderwizard.com/BSNwww.keralatelecom.com

Sd/- Assistant General Manager (SH&MKTG)

O/o GMT, BSNL, Thrissur -680 022Tele. No.0487-2222150


http://www.keralatelecom.com/

SECTION II BID FORM

Tender No. AGM (SH &Mktg)/e-Tender/Flex Printings/2017-18/1 Dated 05-10-2017

ToAGM(SH&MKTG) O/o THE PRINCIPAL GENERAL MANAGER TELECOM BSNL, TUDA ROAD, THRISSUR-680022.

Dear Sir / Madam,

1. Having examined the conditions of contract and specifications the receipt ofwhich is hereby duly acknowledged, we, undersigned, offer for printing, supplying andmounting of Flex for hoardings, banners, mounting of 3mm Sun pack boards, printing andpasting of Vinyl stickers, printing and supply of cloth banners at various places in Thrissur BAin conformity with the said designs, conditions of contract and specifications for thesum shown in the schedule of prices attached herewith and made part of this Bid.

2. We undertake, if our Bid is accepted, to commence deliveries within the days asper mentioned in the page 17 and to complete delivery of all the items specified inthe contract is calculated from the date of issue of your supply order.

3. If our Bid is accepted, we will obtain the performance guarantees of a ScheduledBank for a sum @ 5% of the contract value for the due performance of theContract.

4. We agree to abide by this Bid for a period of 180 days from the date fixed for Bidopening and it shall remain binding upon us and may be accepted at any timebefore the expiration of that period.

5. Until a formal Purchase Order of Contract is prepared and executed, this Bidtogether with your written acceptance thereof in your notification of award shallconstitute a binding contract between us.

6. Bid submitted by us is properly sealed and prepared so as to prevent anysubsequent alteration and replacement.

7. We understand that you are not bound to accept the lowest or any bid, you mayreceive.

Dated this ....................day of ..........................2017

Name and Signature …………………..In the capacity of………………………Duly authorized to sign the bid for and on behalf of …………….................

Witness.................................

Address.............................................................................

Signature............................... Date :

(Name in Block Letter)


SECTION III

TENDERER’S PROFILE

AffixPhotograph

1. Name of the tenderer / firm ...........................................................

2. Name of the person submitting the tender whose Photograph is affixed Shri. /

Smt.............................................................................................

(In case of Proprietary / Partnership firms, the tender has to be signed by

Proprietor / Partner only, as the case may be)

3. Address of the firm

................................................................................................................

............

................................................................................................................

............

4 Telegraphic

Address...............................................................................................................

5. i, Telephone No. (with STD code)

Office Residence Mobile

ii, Fax No.

iii. E-Mail address

6. Registration & incorporation particulars of the firm :

i) Proprietorship

ii) Partnership

iii) Private Limited

iv) Public Limited

(Please attach self attested copies of documents of registration / incorporationof your firm with the competent authority as required by business law)

7. Name of Proprietor/Partner/Directors


8. PAN No.

9. GST Registration No.

(Self Attested copies w. r.t item 8 to 9 may please be enclosed)

10. Details of past experience in the line.

11. EMD Particulars

EMD Amount Rs……………………….

DD/Receipt No

Date

Bank

12. I/We hereby declare that the information furnished above is true and correct.Place :

Date :

Signature of tenderer / Authorised signatory

Name of the tenderer:

Seal of the tenderer.


BHARAT SANCHAR NIGAM LIMITED (A GOVT OF INDIA ENTERPRISE) O/o THE PRINCIPAL GENERAL MANAGER, BSNL, Thrissur 680022.

SECTION IV INSTRUCTION TO BIDDERS.

Tender Schedule for printing, supplying and mounting of Flex for hoardings, banners, mounting of3mm Sun pack boards, printing and pasting of Vinyl stickers, printing and supply of clothbanners at various places in Thrissur BA .

PREAMBLE:For and on behalf of Bharat Sanchar Nigam Limited, The Principal General Manager, BSNL, Thrissur BA invites online Tenders on 2 bid system from the eligible experienced contractors with three years experience in similar work with valid PAN and GST Registration Number ( Not under Composite Scheme). 2.ELIGIBILITYa) Having experience in the above field (A certificate issued by any public sectorundertaking or reputed firm for having carried out flex printing and Iron structurework during the last three years should be submitted along with the bid) .b) Should have permanent account number from income tax authorities c) Should have valid PAN and GST Registration Number (Not under CompositeScheme) .

d)Should have well established office with contact No and address should bementioned in the Tender form.

3.TENDER SUBMISSION3.1 The entire bid-submission would be online on ETS. Broad outline of submissions areas follows:

a) submission of Bid Security/Earnest Money Deposit (EMD)b) submission of digitally signed copy of tender Documents/Addendum/Addenda.

3.2 Tender invited under two envelopes system, the first electronic envelope will bename as Techno Commercial envelop and will contain documents of bidder’s satisfyingeligibility/Technical and commercial conditions and 2nd electronic envelope will be nameas financial electronic envelope containing financial quote. The Techno Commercialenvelope shall contain one set of the documents as per clause 5(i) of Section IV. Thefinancial part of bid shall contain one set of the complete Rate Quoting Chart as perSection XVII.

3.3. The bidder is requested to submit the documents offline as per Clause 5(ii) ofSection IV to AGM(SH&MKTG), O/o THE PRINCIPAL GENERAL MANAGER TELECOM,BSNL Sanchar Bhavan, TUDA Road, Thrissur 680 022 in a sealed envelope on orbefore the date and time of submission of bid specified in the NIT. The envelopeshall bear the project name, the tender number and the words “Do not openSignature & seal of bidder with Date 9

before (due date and time).

3.4. The envelope can be sent by registered post or can be directly dropped in thetender box provided in this office for this purpose on or before the due date and time.Delay in postal transit will not be accepted as a valid reason for condoning the delay insubmission of the tender.

3.5 Last date for submission of Tender offer (both online and offline) is 15.00hrs on 24.10.2017.3.6. The tenderer is requested to sign in all pages before submission of the tenderdocument as a token of having read the tender documents fully and understood.

4. EARNEST MONEY DEPOSIT 4.1. EMD specified for the of work as per NIT should be paid and enclosedwith the Tender offer.EMD for items of work is Rs 19860/-(Rupees Nineteenthousand eight hundred sixty only)

4.2. EMD should be deposited in the form of an “Account Payee” CrossedDemand Draft drawn on any Nationalized Bank / Scheduled Bank, in favour ofAO (Cash), o/o the Principal General Manager, BSNL, Thrissur-22 payable atThrissur

4.4. The Demand Draft for the EMD amount in original should be attached to thetender Offer. No other mode of payment for EMD will be accepted.

4.5. The EMD will not carry any interest, while it is in the custody of BSNL.

4.6. The EMD will be refunded / returned to the unsuccessful tenderers afterfinalization of tender and on production of Advanced Stamp Receipt.

4.7. The EMD of the successful tenderer will be treated as part of Security Deposit ifthe tenderer wishes so.

4.8. The EMD will be forfeited if the successful tenderer does not pay the SecurityDeposit in time and execute the Agreement. Also he will not be eligible to participate inthe tender for the same work for one year from the date of intimation to pay thesecurity deposit.

4.9 The EMD will be forfeited if the tenderer withdraws the tender before finalizationof the tender.


5(i) Documents to be scanned and uploaded in the E-Tender portal (For Technical bid)

a) Scanned copy of Bank draft for EMD/Tender Document fee payment. b) Self attested copy of experience certificate as specified in clause 2 in section IV.

c) Self attested copy of valid PAN issued by Income Tax Dept

d) Certificate for near relatives not working in BSNL by bidder as per Section VIIIe) Self attested copy of latest Income Tax Returnf) Self attested copy of GST Registrationg) Letter of authorization for attending bid opening.h) Tenderer/bidder’s profile filled, signed .i) Bid form duly filled and signedj) Certificate for downloaded document from internet as per Section XIIk) Undertaking & Declaration as per Section XVI

5 (ii) Documents to be submitted offline (For Technical bid) to AGM (SH & Marketing),O/o PGMT, BSNL, Thrissur.

a) Bank draft for EMD/Tender Document fee payment. b) Tender documents in original duly filled in and signed and sealed on all pages by tendererc) Self attested copy of experience certificate as specified in clause 2 in section IV.d) Self attested copy of valid PAN issued by Income Tax Depte) Certificate for near relatives not working in BSNL by bidder as per Section VIIIf) Self attested copy of latest Income Tax Returng) Self attested copy of GST Registrationh) Letter of authorization for attending bid opening.j) Tenderer/bidder’s profile filled, signed .k) Bid form duly filled and signedl) Certificate for downloaded document from internet as per Section XIIm) Undertaking & Declaration as per Section XVIn) Mandate for transfer of payment (Section XI)o) Letter for refund of EMD (Section XIII)p) Vendor Master Form duly filled in and signed.q) Self attested copy of the registration of the firm. Authenticated copy of Partnership Deed

in case of Partnership Firm/ Certificate of Incorporation , Article & Memorandum ofAssociation in case of Private/Public Limited Companies.

r) Original Power of Attorney in case person othern than the tenderer has signed the tenderdocument.

Original documents may be produced if demanded for verification.

RATE QUOTING CHART UNDER SECTION XVII (FINANCIAL BID) SHOULD NOT BESUBMITTED OFFLINE.

6.DATE OF OPENING

6.1. Technical bid will be opened in the presence of Bidders present on the duedate of opening mentioned in Notice Inviting Tender. The time , Date andvenue of the opening of Financial Bids will be intimated only to thosebidders whose Technical Bid is accepted after evaluation of details anddocuments furnished as per clause 5. Rate should be quoted as per the


Rate Quoting Chart at Section XVII6.2. If the Office remains closed or is not able to function due to unexpected reasonsthe tender will be opened at the same time on the next working day.

6.3. Any tender received after the deadline for submission of bids prescribed by BSNLTHRISSUR in Clause 3.5 shall be rejected and returned to the tenderer.

6.4. If representative / authorized person of the bidder is to attend the bid openingan authorization letter to this effect must be produced by him before he is allowed toparticipate in the bid opening. “AUTHORISATION LETTER” format is enclosed in thetender offer.

6.5. BSNL Thrissur reserves the right to disqualify such tenderers who have a recordof not meeting contractual obligations against earlier contracts entered into with theBSNL or not meeting the Tender conditions for the tender floated by BSNL.

7.REJECTION OF OFFER

7.1. All tenders in which any of the prescribed conditions are not fulfilled orincomplete in any respect are liable to be rejected.

7.2 If any clause is found added or altered the tender will be rejected

7.3 The bidder is expected to examine all instructions, terms and conditions. Failure tofurnish any information required as per the tender conditions or submission of thetender schedule not substantially responding to the tender condition in every respectwill be at the bidders risk and shall result in rejection of the tender.

8. RATE QUOTING METHOD

8.1. The bidder shall quote for all the items. The rates should be quoted in figuresand words in the form supplied under Section XVII. Any ambiguity in rates shall makethe tender invalid. No clause should be added or altered in the rate quoting chart..Conditional tenders will not be accepted

8.2. In case if there is any difference in amount written in figures and amount writtenin words, then the amount written in words will be treated as amount quoted.

8.3. The rate approved is fixed during the entire period of contract and shall not varyon any account.

8.4. No separate claim for transportation charges, tollgate fee etc., that the tendererpays to the State / Central Government / Local Authorities or any other agency shall beentertained.

8.5 The rates are to be quoted clearly. The basic rate quoted should be inclusive of alllevies and duties, material, carriage, loading, unloading, labour charges etc. GSTapplicable may be quoted separately n the Rate Quoting Chart (Section XVII). Theoffer shall be firm in Indian Rupees.


8.6. The Bid should contain complete information for costing the value of items andservices offered in response to this NIT, including Warranty. The rate-quoting chartshould contain the firm and final rates in clear and unambiguous terms. The offershould be quoted only in the rate-quoting format in Section XVII. Prices quotedin other than the prescribed form of the rate-quoting format will be rejected and willnot be considered for evaluation.

9. EVALUATION 9.1. The tenderers who fulfill the eligibility conditions mentioned in clause 2 ofSection IV and who meet the specifications in section XV will be considered aseligible tenderers. BSNL shall evaluate the bids to determine whether they arecomplete, whether any computational erros have been made, whether requiredsureties have been furnished, whether the documents have been properlysigned and submitted and whether the bids are generally in order.

9.2 Evaluation of Tender will be done on the basis of the lowest total net cost toBSNL for all the items on the price of the goods offered inclusive of all levies andduties, packing, handling and transportation charges etc. but excluding GST.

9.3. If there is any difference between the rates quoted in figures and words, therates quoted in words only will be considered for evaluation.

10. SECURITY DEPOSIT

The successful tenderer should remit a Security Deposit equivalent to 5 % of thetotal estimated cost or tendered amount whichever is higher within 7days from thedate of receipt of communication regarding the acceptance of the tender by cash at O/oPGMT, BSNL, Thrissur. This security deposit is payable in the following forms also.

a. By crossed Demand Draft obtained from any Nationalized / Schedule Bank drawnin favour of Accounts Officer(Cash), O/o P.G.M.T, BSNL, Thrissur-680 022 payable atThrissur

b. The Security Deposit can also be given in the form of Bank Guarantee obtainedfrom a Nationalised / Scheduled Bank valid for a period of 24 (twenty four) Months.

c. This amount will be kept as Security Deposit for a period of 18 months or till thesatisfactory completion of the contract whichever is later. Failure to pay the securitydeposit within the specified time will entail the forfeiture of EMD and also rejection ofthe tender.

d. If the tenderer withdraws the tender during the currency of the tender period,the Security Deposit will be forfeited.


e. Forfeiture of security Deposit.

i) In case of the documents submitted is found false / forged at anystage, the Security Deposit will be forfeited.

ii) If the contract is terminated by the BSNL due to poor quality of work ornegligence /poor workmanship/ misbehavior / bad act of the contractor / his person ornon-observing of the provisions stipulated in the contract, the Security Deposit shall beforfeited.

iii) If the contractor is found violating any law / rule related to work and workmanand report in this regard is received from the competent authority indicating thecontractor for violation of any law / rule the Security Deposit shall be forfeited withoutprejudice to any other action as per provisions of the contract. iv) If the tenderer withdraws the tender during the currency of the tender period,the Security Deposit will be forfeited. v) If the contract is terminated for breach of contractual obligations, the securitydeposit shall stand forfeited. This is without prejudice to any other action to recover thelosses/ damages against the contractor, as BSNL may be deem fit, as per the provisions of the contract

f. If the contractor fails to undertake the work within the time limit mentioned, theSecurity Deposit will be forfeited.

g. If the contractor fails to rectify the defect in the work done as ordered by theBSNL or fails to make good the damage done to the assets of BSNL while executing thework, the recovery to the extent of cost of rectification or damage done as assessed bythe head of SSA shall be recovered from the pending bills / Security Deposit. Theassessment on recoveries made by the head of the SSA shall be final and binding onthe contractor.

h) The performance Security Deposit & EMD unless forfeited to the BSNL in part orin full will be refunded after meeting all the contractual obligations of the warrantyperiod of the goods supplied.

11. CONTACTING THE PURCHASER

11.1 No bidder shall try to influence the Purchaser on any matter relating to its bid,from the time of the bid opening till the time the contract is awarded.

11.2 Any effort by the bidder to modify his bid or influence the purchaser in thePurchaser’s bid evaluation, bid comparison or contract award decision shall result in therejection of the bid.

12. AWARD OF CONTRACT, PLACEMENT OF ORDER

12.1 The Purchaser shall consider placement of orders for commercial supplies only onthose successful bidders whose offers have been found technically, commercially and


financially acceptable. The purchaser reserves the right to negotiate / counter offerprice(s) against price(s) quoted by any bidder.

13. PURCHASER’S RIGHT TO VARY QUANTITIES

13.1 BSNL will have the right to decrease /increase up to 25% of the total quantity ofgoods and services specified in the schedule of requirements without any change in theunit price or other terms and conditions at the time of award of contract. It may benoted that the estimated cost is only a rough assessment by the “BSNL” and the‘BSNL” does not link itself to its full correctness and neither the ‘BSNL’ can be heldaccountable for any variations, if any found actually. The tenderers are required tomake their own detailed assessment and shall quote accordingly. 14.AGREEMENT

14.1. The successful tenderer will be required to execute an agreement in a Non-judicial stamp paper of Rs. 200/- within the time frame stipulated by P.G.M.T BSNL,Thrissur-680 022 or his authorized representative.

14.2 The BSNL reserves the right to add / delete / modify the clause in the agreement.

15.VALIDITY

15.1. The bid shall remain valid for acceptance 180 days from the date fixed for bidopening and it will remain binding upon the bidder and is to be accepted at any timebefore the expiry of the period. A bid valid for a shorter period shall be rejected byBSNL as non-responsive.

15.2. The period of contract shall normally be one year from the date of awarding ofthe tender but can be extended for a further period of Six months or till such time afresh tender is finalized whichever is earlier at the same rate with the same terms andconditions.

15.3 The rate once approved will not be changed under any circumstances. No upwardrevision of rate is allowed during the entire period of contract.

16. MODIFICATIONS AND WITHDRAWALS OF BIDS ONCE SUBMITTED:

16.1. Any bidder can modify, substitute or withdraw his bid after bid submission,provided that written notice of such modification or withdrawal is received by thedesignated officer “PRIOR” to the deadline fixed for submission of bids (i.e. closure oftender box)

16.2. Such bidders modifications / substitutions or withdrawal notice, should also besubmitted in writing, and delivered in sealed and marked envelope and dropped intender box before deadline fixed for submission of original bids. The said sealedenvelope is to be additionally marked as “MODIFICATION” OR “WITHDRAWAL” alongwith other particulars of bidder and date of original bid.

***********


Section – IV-A E-tendering Instructions to Bidders

Note :-The instructions given below are ITI’s e-tender portal centric and for e-tendersinvited by AGM(SH&MKTG), O/o.GMT, BSNL, Thrissur only.

GeneralThese Special Instructions (for e-Tendering) supplement ‘Instruction to Bidders’, asenclosed in Sec IV of the Tender Documents.

Submission of Bids only through online process is mandatory for this Tender.For conducting electronic tendering, BSNL, Thrissur, is using the portal(https://www.tenderwizard.com/BSNL) of M/s ITI a Government of IndiaUndertaking.

1.Tender Bidding Methodology: Sealed Bid System –‘Single Stage – Using Two Envelopes’. Financial & Techno-commercial bids shall be submitted by the bidder at the same time. 2. Broad outline of activities from Bidders prospective:

1. Procure a Digital Signing Certificate (DSC)2. Register on Electronic Tendering System® (ETS) 3. Create Users and assign roles on ETS4. View Notice Inviting Tender (NIT) on ETS5. Download Official Copy of Tender Documents from ETS6. Clarification to Tender Documents on ETS

Query to BSNL (Optional) View response to queries posted by BSNL, as addenda.

7. Bid-Submission on ETS8. Attend Public Online Tender Opening Event (TOE) on ETS Opening of Techno-

commercial Part9. View Post-TOE Clarification posted by BSNL on ETS (Optional) Respond to BSNL’s Post-

TOE queries Attend Public Online Tender Opening Event (TOE) on ETS Opening ofFinancial-Part (Only for Technical Responsive Bidders)

For participating in this tender online, the following instructions need to beread carefully. These instructions are supplemented with more detailedguidelines on the relevant screens of the ETS.


https://www.tenderwizard.com/BSNL

3. Digital Certificates

For integrity of data and its authenticity/ non-repudiation of electronic records, andbe compliant with IT Act 2000, it is necessary for each user to have a DigitalCertificate (DC). also referred to as Digital Signature Certificate (DSC), of Class 3 orabove, issued by a Certifying Authority (CA) licensed by Controller of CertifyingAuthorities (CCA) [refer http://www.cca.gov.in].

4. RegistrationTender document can be downloaded from the website: www.tenderwizard.com/BSNL andto be submitted in the e-format as well as by post/courier/by hand. Cost of TenderDocument & and Bid Security (in the form of DD), Power of Attorney in original along withthe hard copies of all documents which are uploaded in the e –tender portal to besubmitted to AGM (CP), O/o. GMT, BSNL, Thrissur before the scheduled date and time ofsubmission of the tender otherwise the Bid will not be considered. Amendments, if any, to the tender document will be notified in the above website as andwhen such amendments are notified. It is the responsibility of the bidders who havedownloaded the tender document from the website to keep themselves abreast of suchamendments before submitting the tender document. Intending bidders are requested to register themselves with M/s. ITI throughwww.tenderwizard.com/BSNL for obtaining user-id, Digital Signature etc., by paying Vendorregistration fee. Tender processing fee payment should be done during requisition of tenderon line. BSNL has decided to use process of e-tendering for inviting this tender and thus thephysical copy of the tender would not be sold. Note: After successful submission of Registration details and Vendor registration fee and

processing fee ( as applicable). please contact ITI Helpdesk (as given below), to getyour registration accepted/activated.


http://www.tenderwizard.com/STPBSNL


5.ITI Helpdesk

Telephone/MobileNos.

Mr Dhanraj Prakash 09686115308, e-mail : [email protected] Praveen 09745437834 e.mail :[email protected][between 9:30 hrs to 18:00 hrs on working days]

E-mail ID [email protected]

BSNL Contact-1BSNL’s Contact Person AGM(SH&MKTG),O/o GMT,BSNL,Thrissur-22Telephone/ Mobile 0487-2222150

[between 9:30 hrs to 17:00 hrs on working days]E-mail ID [email protected]

BSNL Contact-2BSNL’s Contact Person SDE(Mktg),O/o GMT,BSNL,Thrissur-22Telephone/ Mobile 0487-2222151

[between 9:30 hrs to 17:00 hrs on working days]E-mail ID [email protected]

6.Some Bidding related Information for this Tender (Sealed Bid)The entire bid-submission would be online on ETS. Broad outline of submissions are asfollows:The documents should be uploaded as followsDuring “Request “ stage of uploading , upload the following documents only.1. DD for Tender Fee as per NIT (Scanned copy on e-Tendering Portal and Physically toTender Inviting Officer in case of e-Tender).2. DD for EMD as per NIT (Scanned copy on e-Tendering Portal and Physically to TenderInviting Officer in case of e-Tender). 3. Valid PAN No. 4. Valid Sales/ Service Tax Registration Certificate / TIN No or exemption certificate No 5. Power of Attorney (Scanned copy on e Tendering Portal and original to be submittedto Tender Inviting Officer in case of e-Tender)

6.Copy of Certificate of Incorporation in case of Limited Company

7. Article of Memorandum of Association or Partnership deed or Proprietorship deed as per clause 4.17(7) of Section-IV. During “submission” stage, upload the remaining documents alone.

7.Offline Submissions of documents : The bidder is requested to submit all the documents as per Clause 5(ii) of Section IV


mailto:[email protected]

offline to AGM (SH&MKTG),O/o GMT, BSNL ,Thrissur on or before 15.00 hours on 24-10-2017 in a sealed envelope. The envelope shall bear the tender number, name of work andthe phrase “Do not open before 15.30 hours on 24-10-2017.8.Special Note on Security of BidsSecurity related functionality has been rigorously implemented in ETS in a multi-dimensionalmanner. Starting with 'Acceptance of Registration by the Service Provider', provision forsecurity has been made at various stages in Electronic Tender's software. Specifically for BidSubmission, some security related aspects are outlined below:

As part of the Electronic Encrypter functionality, the contents of both the ‘Electronic Forms’and the ‘Main-Bid’ are securely encrypted using a Pass-phrase created by the server itself.The Pass-phrase is more difficult to break. This method of bid-encryption does not have thesecurity and data-integrity related vulnerabilities which are inherent in e-tendering systemswhich use Public- Key of the specified officer of a Buyer organization for bid-encryption. Bid-encryption in ETS is such that the Bids cannot be decrypted before the Public Online TenderOpening Event (TOE), even if there is connivance between the concerned tender-openingofficers of the Buyer organization and the personnel of e-tendering service provider.9.Public Online Tender Opening Event (TOE)ETS offers a unique facility for ‘Public Online Tender Opening Event (TOE)’. Tender OpeningOfficers as well as authorized representatives of bidders can attend the Public Online TenderOpening Event (TOE) from the comfort of their offices. For this purpose, representatives ofbidders (i.e. Supplier organization) dully authorized are requested to carry a Laptop andWireless Connectivity to Internet.Every legal requirement for a transparent and secure ‘Public Online Tender Opening Event(TOE)’ has been implemented on ETS.As soon as a Bid is decrypted with the corresponding ‘Pass-Phrase’ as submitted online bythe bidder himself (during the TOE itself), salient points of the Bids are simultaneouslymade available for downloading by all participating bidders. The work of taking notes duringa manual ‘Tender Opening Event’ is therefore replaced with this superior and convenient form of ‘Public Online Tender Opening Event (TOE)’.

ETS has a unique facility of ‘Online Comparison Chart’ which is dynamically updated as eachonline bid is opened. The format of the chart is based on inputs provided by the Buyer foreach Tender. The information in the Comparison Chart is based on the data submitted bythe Bidders in electronic forms. A detailed Technical and/ or Financial Comparison Chartenhances Transparency. Detailed instructions are given on relevant screen

ETS has a unique facility of a detailed report titled ‘Minutes of Online Tender Opening Event(TOE)’ covering all important activities of ‘Online Tender Opening Event (TOE)’. This isavailable to all participating bidders for ‘Viewing/ Downloading’.There are many more facilities and features on ETS. For a particular tender, the screensviewed by a Supplier will depend upon the options selected by the concerned Buyer.


10.Other InstructionsFor further instructions, the vendor should visit the home -page of the portal(https://www.tenderwizard.com/BSNL).

Important Note: It is strongly recommended that all authorized users of Supplierorganizations should thoroughly peruse the information provided under the relevant links,and take appropriate action. This will prevent hiccups, and minimize teething problemsduring the use of ETS.

The following ‘FOUR KEY INSTRUCTIONS for BIDDERS’ must be assiduously adhered to:

Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tendersubmission deadline on ETS

Register your organization on ETS well in advance of your first tender submission deadlineon ETS Get your organization’s concerned executives trained on ETS well in advance of your firsttender submission deadline on ETS

Submit your bids well in advance of tender submission deadline on ETS (There could belast minute problems due to internet timeout, breakdown, etc While the first threeinstructions mentioned above are especially relevant to first-time users of ETS,the fourthinstruction is relevant at all times.)

11.Minimum Requirements at Bidders endComputer System with good configuration (Min P IV, 1 GB RAM, Windows XP)

Broadband connectivity. Microsoft Internet Explorer 6.0 or above Digital Certificate(s)

12.Vendors Training Program Vendors may contact the ITI Helpdesk personnel given in Section IV A, for any type oftraining/help, which they may require while uploading the bids.


SECTION-V

GENERAL AND COMMERCIAL CONDITIONS OF CONTRACT

1. QUALITY OF WORK

1.1As directed the work should be carried out as mentioned in Section XV from thedate of issue of purchase order. For delayed work, penalty as per clause 5will be imposed.

1.2. In the event of any failure to comply with any of the clause of the tender termsand conditions or the agreement, the tender is liable to be cancelled and the securitydeposit is liable to be forfeited.

1.3. Time is the essence of the contract and the contractor should respond to the callsimmediately.

1.4. If the service of the tenderer is not satisfactory, BSNL has the right to terminatethe tender by giving 15 days notice for breach of contractual obligations.

2. RESPONSIBILITY OF THE CONTRACTOR:

2.1. The contractor should supply the items as specified in Page 162.2. In case of additional requirements the contractor should be in a position tosupply them at the approved rate without delay.

2.3. Any communication to the last known address will be sufficient for any purposeof written communications. Any plea of absence from head quarters or change ofaddress will not be accepted to establish the non-receipt of communication on the partof the tenderer.

3.DAMAGES AND LOSSES

3.1. The successful tenderer will be engaged as “SUPPLIER ON CONTRACT BASIS.”

3.2. The tenderer getting the work order will be entirely responsible for all losses anddamages caused during execution of supply by his party to men, material andproperties belonging to not only BSNL but also to other departments, organizations andindividuals. BSNL shall have no liability whatsoever.

3.3. Any legal or financial implications while executing the work would rest with thetenderer only. BSNL shall have no liability whatsoever.


4.DELAY

4.1. Delivery of the goods and performance of services shall be made by the supplierin accordance with the time schedule specified by the purchaser in the supply order. Incase, if the supply is not completed in the stipulated delivery period, as indicated in thesupply order, purchaser reserves the right either to short close/cancel this supply orderand /or recover liquidated damage charges. The cancellation/short closing of the ordershall be at the risk and responsibility of the supplier and purchaser reserves the right topurchase balance-unsupplied item at the risk and cost of the defaulting vendors.

4.2. Delay by the supplier in the performance of its delivery obligation shall renderthe supplier liable to the forfeiture of its performance security, imposition of liquidateddamages and/or termination of the contract for breach of contractual obligations

5. PENALTIES / LIQUIDITY DAMAGES

The contractor should carry out the work of Printing and supplying and mounting of Flex forhoardings, banners, mounting of 3 mm Sun Pack boards, printing and pasting of vinylstickers, printing and supply of cloth banners at various places in THRISSUR BA. ( asmentioned in Page 17 work specification ) of the date of supply order along with the matterto be printed. In the event of failure on the part of the successful tenderer to complete thework as per the work ordered, the Security deposit amount paid by him will stand forfeitedin addition to blacklisting the firm for 3 years. In case of delay in completing of work ,apenalty of @0.5% per week or part thereof of the order value for each work for 10 weeksand there after@ 0.7% per week or part thereof for next 10 weeks, subject to a maximumof 12% up to 20 weeks would be deducted as penalty GST ( if applicable ) on account ofliquidated damages due to delay in supply of goods would be borne the supplier. Thedecision of Principal General Manager Telecom, Thrissur is final in this regard.

If any consequential damages occur to the items, materials during erectionand execution of work, the cost of damage incurred so should be borne by thetenderer and damaged part(s) verified / replaced within a reasonable time of 7days.

6.DELIVERY

Delivery of the goods shall be made by the supplier in accordance with the termsspecified by the purchaser in his schedule of requirements and special conditions ofcontract and the goods shall remain at the risk of the supplier until delivery has beencompleted. The delivery of the item shall be to the ultimate location as given in thesupply order. Delivery of goods should be completed within the number of days fromthe date of issue of supply order mentioned in the supply order

7.WARRANTY

7.1. The supplier shall warrant that the stores should be supplied shall be new andfree from all defects and faults in materials used, workmanship and manufacture andshall be of the highest grade and consistent with the established and generally acceptedstandards for materials of the type ordered and shall perform in full conformity with thespecifications. The supplier shall be responsible for any defect that may develop underthe conditions provided by the contract and under proper use, arising from faulty


material, design or workmanship such acts as corrosion of the ITEMS, inadequatequantity of material to meet ITEMS requirements, inadequate contact protection,deficiency in design and /or otherwise and shall remedy such defects at his own costwhen called upon to do so by the purchaser who shall state in writing, in what respectthe MATERIALS /ITEMS is faulty. This warranty shall survive inspection or paymentfor/and acceptance of goods. The warranty shall be one year from the date of supply ofthe items.

7.2. If any defect is not remedied by the supplier within a reasonable time,(maximum15 days) the purchaser may proceed to get the defect rectified from the other supplieretc., at the suppliers risk and expenses, but without prejudice to any other right if thepurchaser may have against the supplier in respect of such defect.

7.3. Replacement under warranty clause shall be made by the contractor free ofcharges at site including freight, insurance and other incidental charges.

7.4 Warranty of the goods supplied shall be for minimum period of one year from thedate of successful installation.

8.TERMINATION

8.1. BSNL, Thrissur may without prejudice to any other remedy for breach ofcontract, may terminate the contract in whole or in parts by giving 15 days notice.

i) If the contractor fails to perform any of the terms and conditions under thecontract.

ii) BSNL Thrissur may without prejudice to other rights under the law of thecontract provided get the tender work done at the risk and cost of the tenderer inabove circumstances.

iii) BSNL Thrissur may also by giving written notice and without compensation to thecontractor terminate the contract if the contractor becomes unwilling, bankrupt orotherwise insolvent without affecting its right of action for remedy, as deemed fit.8.2. BSNL Thrissur shall not be responsible for any loss or damage incurred to thecontractor as a result of the termination of the contract. BSNL shall be free to take dueaction for the appointment of a new contractor during the period under noticeand thereafter. The contractor / the company will be debarred for further participationin the tender floated by this SSA.

8.3. The successful tenderer shall under no circumstances sublet the contract and ifshall do so, the BSNL, Thrissur whereupon by notice in writing rescind the contract. 9 .PAYMENT OF BILLS

9.1 The contractor shall submit all bills in triplicate on serially machine numberedprinted forms only, to the officer AGM(SH&MKTG), concerned along with an advancestamped receipt for processing for payment. Necessary deductions towards income taxand surcharge and any other tax levied by state / central Government / Localadministration shall be made from the bills at the time of payment as per rules inexistence at that time. The payment will be made only through RTGS/NEFT.


9.2 100% of the payment will be made on receipt / supply and successful mountingof goods in good condition as given in the supply order. For claiming this payment thefollowing documents are to be submitted: with the following documents.

(a) Invoice clearly indicating the break-up details of composite price. i.e. Basic, ,GST,any other duties and taxes , freight, packing charges, etc. All the details ofsupplier ( name, address, GSTIN, place of supply, SAC/HSN code etc) and othermandatory details shall be mentioned on the invoice. Timely uploading ofcorrect and necessary information GSTIN portal is mandatory as prescribed inGST compliance.

GFS(b) Delivery Chalan with consignee’s signature of receipt.(c) Supplier certificate for dispatch(d) Freight receipt (e) Any other documents as may be demanded by BSNL.

9.3 Application of various provisions under Goods and Service Tax Act (GST) 2017

a)Tax Clause – All taxes except CGST, SGST, UTGST & IGST if any, required to be paidon the invoices shall be borne by the supplier. TDS/TCS shall be deducted at theprescribed rate , if any ( as the case may be).b) Payment terms – BSNL will make payment to supplier only after the invoice isuploaded by supplier in GST outward return i.e. GSTR-1 and credit of GST is available(reflected in GSTR-2A) to BSNL.c) Supplier hereby agrees that it will be solely responsible for performing allcompliances and making payments of GST, Cesses, interest, penalties or any othertax/duty/amount/charge/liability arising either out of laws/regulations applicable inIndia and overseas or because of a demand/recovery initiated by any revenue authorityunder laws/regulations applicable in India or overseas.d) GST Invoice – It shall be the responsibility of supplier to raise appropriate tax invoiceas per the provisions of GST Act. BSNL reserves the right to be indemnified for thecredit loss in case BSNL is unable to claim the input tax credit for any non-compliance/default in raising appropriate invoice by supplier. Further all invoices shouldbe sent to BSNL Promptly. BSNL can adjust/forfeit Bank Guarantee obtained from thesupplier against any loss of input tax credit to BSNL on account of supplier’s default. e) Further the supplier is required to comply following requirements w.r.t. issuance ofinvoice:-

*All the details of contractor (name, address, GSTIN/unregistered vendor, placeof supply, SAC/HSN code etc.) and other mandatory details shall be mentioned on theinvoice.

*Invoice/DN/CN need to be issued timely within the time prescribed under GSTlaw;

*In case of any deficient supply, BSNL shall convey the same in a reasonabletime to enable the supplier to issue credit note and take tax adjustment;

*It would be the responsibility of the supplier to declare correct information oninvoice and GST portal viz the amount, the place of supply, rate of tax etc. In case, theeligibility of input tax credit is questioned or denied to BSNL on account of default bythe supplier, the same would be recovered by BSNL from the supplier.

*Registered location of both the parties i.e. BSNL and supplier should beSignature & seal of bidder with Date 24

mentioned in the agreement with GSTIN No. Further, supplier should raise invoices atthe registered premise of BSNL for availment of credit and ensure that the place ofsupply as per GST law is same as registered premise;

*It shall be the responsibility of supplier to raise invoice within the prescribedtimelines;

*E-way bill number should be mentioned on the invoices;f) Indemnity – It is the responsibility of the supplier to ensure that outward supplyreturn (GSTR-1) is filed correctly and to declare correct information on the invoice andGST portal. In case of mismatch because of vendor’s fault, prompt amendments mustbe make by the supplier else supplier shall be required to indemnify BSNL of the loss ofcredit due to mismatch and BSNL shall recover the said amount from vendor. Thecompliances to be adhered by supplier includes (but is not limited to) the following:(i) Uploading appropriate invoice details on the GSTN (Goods and Service Tax Network)within the stipulated time;(ii) Issuing GST complaint invoice/CN/DN. PO issued by BSNL should be referred bysupplier for capturing information on the invoice;(iii) Acceptance of changes made by BSNL on GSTN on account of non-upload orincorrect upload of details on GSTN. Such changes w.r.t. the mismatch are required tobe accepted by supplier within the time limit prescribed under the GST law. It must benoted that in case supplier does not accept such changes within the time limitprescribed under GST law, the loss of input tax credit (if any) would be recovered fromthe supplier.BSNL reserves the right to be indemnified for the credit loss and recover the saidamount from the supplier in case BSNL is unable to claim the input tax credit for anyon-compliance or default or due to lack of diligence on the part of the supplier. Further,in case any credit is not received or short credit is received or in case of any errorbecause of which no credit is received then such equivalent amount is not liable to bepaid by BSNL. Where, however the amount has already been paid by BSNL the same isliable to be recoverable or adjustable against subsequent payments.

9.3.1 Debit/Credit Note - The supplier acknowledges and agrees to issue appropriatedebit note/credit note as prescribed under GST Act and send to BSNL within theprescribed time. All documents should be received well in advance so as to enableBSNL to claim proper credit.

Further it shall be the responsibility of the supplier to declare the details of suchcredit note in the return for the month during which such credit note has been issuedbut not later than September following the end of the financial year in which suchsupply was made, or the date of furnishing of the relevant annual return. BSNLreserves the right to be indemnified for the credit loss by supplier in case BSNL isunable to claim the input tax credit for any non-compliance or default or due to lack ofdiligence on the part of the supplier, whichever is earlier.

9.4 In cities areas where ECS/EFT facility is provided by banks, the bidder must haveaccounts in such ECS/EFT facility providing banks and that bank account number shallbe quoted in the bids by the bidder.

9.5 The bidder must submit the proforma (Section XI) for transfer of paymentthrough Electronic clearance / Electronic Fund Transfer.

9.6 Any increase in taxes and other statutory duties / levies shall be to thecontractor’s account.


9.7 However the supplier shall pass on benefit of any decrease in these taxes/dutiesto the purchaser.

9.8 No payment will be made for items rejected at the site of testing.

10. RIGHTS RESERVED FOR BSNL

10.1. BSNL Thrissur reserves the right to blacklist a tenderer for a suitable period incase he fails to honor his tender without sufficient grounds

10.2. BSNL Thrissur reserves the right to reject any or all tenders at any point of timewithout assigning any reason.

10.3. In case of any dispute before entering into contract, the decision of the PrincipalGeneral Manager telecom, BSNL, Thrissur shall be final.

10.4. The Principal General Manager Telecom, BSNL, Thrissur shall be the finalauthority for deciding the successful tenderer and his decision will be final.

10.5. BSNL Thrissur reserves the right to ask for additional quantities of equipment ordecrease the number of equipment. The increase is 25% of the Total quantity anddecrease will not be more than 25% of the total quantities mentioned in this tender.

11.RESTRICTIONSAny attempt to secure any interest for actual prospective tenderer or influence

by any means for the acceptance of particular tender will render the concernedtenderer liable for exclusion from consideration

12.FORCE MAJEURE: -

12.1. If at any time, during the continuance of this contract, the performance in wholeor in part, by either party or any obligation under this contract shall be prevented ordelayed by reasons beyond control -FORCE MAJEURE- neither party shall, by reasons ofsuch events be entitled to terminate this contract, nor shall either parties have anyclaim for damages against the other in respect of such non performance or delay inperformance. 12.2. The force majeure shall include war or hostility, or acts of the public enemy, orcivil commotion, or sabotage, or fire, or floods, or explosions, or epidemics, orquarantine, or restrictions, or strikes, or lockouts or acts of God (herein after referredto as eventuality).

12.3. Provided such force majeure provisions apply only if notice of happening of anysuch eventuality is given by either party claiming concession to the other within 21days from the date of occurrence thereof,

12.4. Provided activities under the contract that were interrupted under the forcemajeure event are resumed as soon as practicable after such event comes to an end, or


cease to exist, and the decision of the BSNL, Thrissur as to whether the activities havebeen so resumed or not, shall be final and conclusive.

12.5. Provided further that if the performance in whole or part of, any obligation underthis contract is prevented or delayed by reasons, for any such events for a periodexceeding 60 days, either party may at his option terminate the contract.

13.DISPUTES / ARBITRATION: -

13.1. In the event of any question, dispute or difference arising under this agreementor in connection therewith (except as to matters, the decision of which is specificallyprovided under this agreement) the same shall be referred PGMT BSNL Thrissur forarbitration . 13.2. The award of the arbitrator shall be final and binding on both the parties. It is aterm of agreement that, in the event of such arbitrator to whom the matter is originallyreferred to, being transferred or vacating his office on resignation or otherwise orrefuses to do the work or neglecting his work or being unable to act for any reasonwhatsoever then the BSNL shall appoint another person to act as arbitrator in the placeof the outgoing Arbitrator. The agreement to appoint an arbitrator will be in accordancewith the Arbitration and Conciliation Act, 1996. 13.3 The arbitrator, may from time to time, with the consent of both the parties shallenlarge the time frame for and publishing the award. Subject to the aforesaidArbitration and the conciliation act 1996, and the rules made there under, anymodification thereof for the time being in-force, shall be deemed to apply to thearbitration proceedings under this clause. 13.4. Upon every and any references as aforesaid, the assessment of cost and ofincidental expenses, in the proceedings for the award shall be in the discretion of thearbitrator. 13.5. The venue of the arbitration proceedings shall be the place from which theacceptance note is issued or such other place as the arbitrator at his discretion maydecide.

14.CERTIFICATE

BSNL Non executive & Executive employees also called Group-A and Group-Bofficers either directly recruited or on deputation and their near relatives are prohibitedfrom participation in this tender. Hence, the tenderer participating in the BSNL tendershould ensure that none of their relatives are working in BSNL. The near relatives forthis purpose are defined as

a. Members of a Hindu Undivided Family.b. They are husband and wife.c. The one is related to the other in the manner as father, mother, son(s),

son’s wife (daughter-in-law), and daughter’s husband (son-in-law), brother(s) andbrother's wife,(sister-in-law), sister(s)and sister’s husband (brother in law).

The tenderer should give a certificate to the effect that none of his / her suchrelative is working in the units of BSNL as defined above (Section VIII).

In case of proprietorship firm the certificate will be given by the proprietor, forpartnership firm, certificate will be given by all the Partners and in case of limitedcompany by all the Directors of the company. Any breach of these conditions by the


company or firm or any other person, the tender / work will be cancelled and the EMD /Security Deposit will be forfeited at any stage whenever it is noticed. The BSNL will notpay any damages to the Company or firm or concerned person. The company or thefirm or the person will also be debarred for further participation in the tenders floatedby this SSA.

15.SET OFF: -

Any sum of money due and payable to the tenderer (Including Security Depositrefundable to him) under this contract may be appropriated by the BSNL, Thrissur, andset off against any claim of the BSNL for payment of a sum of money arising out of thiscontract or under any other contract made by the contractor with the BSNL.

Asst. General Manager (SH&MKTG),O/o P.G.M.T, BSNL, THRISSUR-22

SECTION VI

1. SCOPE OF WORK

1.1 The Tenderer should undertake liability and responsibility for the supply of goodquality of Flex banners, Supplying and mounting of flex banners for hoardings andsupplying and printing of 3mm sun pack boards and printings and pasting of flex ofsize 4x3, 5x3, 7x3 on frames at CSCs, printing and supplying of 3 mm corrugatedboards with both side printing , Printing and supplying and pasting of Vinyl Flex,printing and supply of cloth banners at various places under Thrissur BA.

1.2 The Tenderer should abide by the conditions that the AGM(SH&MKTG) ) or theofficer in charge or any other officer authorized on his behalf has full powers ofrejecting any or all designed, resized flex and other advertisement materials, withoutassigning any reasons.

1.3 The Tenderer should design, resize Flex, Flex boards etc. as directed at thestation / place as indicated by the AGM(SH& MKTG ) or, any other officer authorizedon his behalf and should not claim any transportation charges or loading / unloadingcharges, tollgate fee or any other taxes other than the rates approved.

Asst. General Manager (SH&MKTG),O/o P.G.M.T, BSNL, THRISSUR-22


SECTION VII AGREEMENT

This Agreement is made on this ......... Day of ....................... 2017 betweenM/s..................................………………..... (Here in after called the contractor whose termincludes its successors and assignees) whose registered office isat .................................................... and is registered under ....................…………….........and acting through its authorized official Shri ............................................... AND Bharat Sanchar Nigam Limited (herein after called the BSNL whose term includesits successors and assignees) whose registered office is situated at Statesmen House, B-148,Barkhamba Road, New Delhi –100 001 and acting through its authorized officer i.e.AGM(SH&MKTG), at the office of the Principal General Manager Telecom, TUDA Road, Thrissur-22 The Contractor will supply -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------on the terms and conditions herein contained, and Specifications as mentioned in the tenderschedule vide letter No:AGM (SH & Mktg)/E- TENDER/Flex Printings/2017-18/1 dated ….., andrates as mentioned in acceptance letter and Annexure

Now these present witnesses and it is hereby agreed and declared by and between theparties to these present as followings.

The contractor has deposited Rs…………………. (Rupees……………………………………………………………….……..only) as interest free performance Security for a period of twelvemonths or till the satisfactory completion of the contract.

I / We agree to abide by and fulfill all the terms and conditions of this tender AGM(SH&Mktg )/E- TENDER /Flex Printings/2017-18/1 dated….. shall form part and parcel of thisagreement. This agreement will remain by and between for the period from …………… to …………………and the extended period of contract.

Signature of the CONTRACTOR Signature of AGM(SH&MKTG), BSNL, Thrissur

Name:Designation with stamp:

WITNESSES: WITNESSES:

Signature: 1. 1. Name (CAPS) Address

Signature: 2. 2. Name (CAPS) Address


SECTION-VIII (Certificate on Non Participation of near relatives in the tender called forSSA)

CERTIFICATE

I.....................................................S/O.....................................................................

R/O............................................ hereby certify that none of my relative(s) asdefined in Tender document is / are employed in BSNL unit as per details given intender document. In case at any stage, it is found that the information given by me isfalse / incorrect, BSNL shall have the absolute right to take any action as deemed fitwithout any prior intimation to me.

Signed ............................. (Signature of the tenderer) Name (Caps)...................... Position........................ Date ...........................


SECTION-IX

LETTER OF AUTHORIZATION FOR ATTENDING BID OPENING TO The Asst. General Manager (SH&MKTG) O/o P.G.M T., BSNL, Thrissur-22

Subject - Authorization for attending bid opening on ……………….(date) in theTender for Printing and supplying and mounting of Flex forhoardings, banners, mounting of 3 mm Sun Pack boards, printing andpasting of vinyl stickers, printing and supply of cloth banners at

at various places in THRISSUR BA. The following person(s) is/are hereby authorized to attend the bidopening for the tender mentioned above on behalf of ............................... ...........(Bidder) in order of preference given below. Order of Preference Name Specimen Signature I. II. Signature of the Tenderer

Note: 1. Only one representative will be permitted to attend bidopening. Alternate representative will be permitted when regular representativeis not able to attend. The person who is authorized to attend the bid openingmust have the authorization certificate.

2. Permission for entry to the hall where bids are opened maybe refused in case authorization as prescribed above is not produced.


SECTION X

PERFORMANCE SECURITY GUARANTEE BOND

In consideration of the CMD, BSNL (hereinafter called ‘BSNL’) having agreed to exempt___________________ (hereinafter called ‘the said contractor(s)’) from the demand under theterms and conditions of an agreement/Advance Purchase Order No _________ dated____________ made between __________ and __________________ for the supply of ______________________ (hereinafter called “the said agreement), ofsecurity deposit for the due fulfillment by the said contractor (s) of the terms and conditionscontained in the said Agreement, on production of the bank guarantee for _____________________________________we, (name of the bank) _________________________ ( hereinafter refer to as “the bank”) at the request of ___________________________________ (contractor(s)) do hereby undertake to pay to theBSNL an amount not exceeding ___________________ against any loss or damage caused toor suffered or would be caused to or suffered by BSNL by reason of any breach by the saidContractor(s) of any of the terms or conditions contained in the said Agreement.

2. We (name of the bank) ____________________ do hereby undertake to pay the amounts due and payable under this guarantee without any demure, merely on a demand fromthe BSNL by reason of breach by the said contractor(s)’ of any of the terms or conditionscontained in the said Agreement or by reason of the contractors(s)’ failure to perform the saidAgreement. Any such demand made on the bank shall be conclusive as regards the amount dueand payable by the Bank under this guarantee where the decision of BSNL in these counts shallbe final and binding on the bank. However, our liability under this guarantee shall be restrictedto an amount not exceeding ___________.

3. We undertake to pay to the BSNL any money so demanded notwithstanding any dispute or disputes raised by the contractor(s)/supplier(s) in any suit or proceeding pendingbefore any court or tribunal relating thereto our liability under this present being absolute andunequivocal. The payment so made by us under this bond shall be valid discharge of our liabilityfor payment there under and the contractor(s)/supplier(s) shall have no claim against us forsuch payment.

4. We( name of the bank)_________________________ further agree that the guarantee herein contained shall remain in full force and effect during the period that would betaken for the performance of the said agreement and that it shall continue to be enforceable tillall the dues of the BSNL under or by virtue of the said Agreement have been fully paid and itsclaims satisfied or discharged or till ________________________(office/Department) BSNL certifies that the terms and conditions of the said Agreement have been fully or properly carried out by the said contractor(s) and accordingly discharges this guarantee. Unless a demand or claim under thisguarantee is made on us in writing on or before the expiry of TWO YEARS (as specified in P.O)from the date hereof, we shall be discharged from all liabilities under this guarantee thereafter.

5.We (name of the bank)_________________________ further agree with the BSNL that theBSNL shall have the fullest liberty without our consent and without affecting in any manner ourobligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to time or topostpone for any time or from time to time any of the powers exercisable by the BSNL againstthe said Contractor(s) and to forbear or enforce any of the terms and conditions relating to thesaid agreement and we shall not be relieved from our liability by reason of any such variation, orextension being granted to the said Contractor(s) or for any forbearance, act or omission on thepart of the BSNL or any indulgence by the BSNL to the said Contractor(s) or by any such matteror thing whatsoever which under the law relating to sureties would, but for this provision, have


effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s)/supplier(s).

7. We (name of the bank) ____________________ lastly undertake not to revoke this guarantee during its currency except with the previous consent of the BSNL in writing.

Dated the ________________ day of _______

for __________________________________ (indicate the name of bank)

Name of the tenderer...............................


SECTION XI

MANDATE FORM FOR TRANSFER OF PAYMENTS THROUGH ELECTRONICCLEARANCE / ELECTRONIC FUND TRANSFER SCHEME.

Authorisation for payment of Supplier’s/contractor’s Bills through E-paymentproforma

1. Name of The Bidder

2. Address

3. Telephone Number

4. E-mail ID

5. Name of the Bank

6. Branch Name

7. Type of Account

8. Name of the Account Holder(As per Bank Account)

9. Account Number appearingin the Cheque Book

10. IFSC Code of Branch

11. Branch Address

12. Telephone Number of theBranch

I hereby express my willingness to receive payment of the bills throughElectronic Fund Transfer Scheme. I do authorise the Accounts Officer (Cash) BSNL toarrange to credit the payment of my bills through Electronic Payment System to myaccount given above.

Note: Copy of 1 st page of bank passbook or cancelled cheque leaf is enclosed.


SECTION XII

CERTIFICATE

(FOR TENDER DOCUMENT DOWNLOADED FROM INTERNET)I …........... .................................................... (authorised

signatory)

hereby declare that the tender document submitted has been downloaded from the websitehttp://www.keralatelecom.com and no addition/deletion/correction has been made in thedownloaded tender document. I also declare that I have enclosed a DD for Rs. 590/-. towardsthe cost of bid document along with the tender.

Signature of the tenderer/Authorised signatory

Place....................................Date................................


SECTION XIII

Letter to refund EMD and Pre Receipt

ToThe Assistant General Manager(SH&MKTG))O/o. PGMT, BSNL, Thrissur-22

Sub : Tender for Printing, Supplying and mounting of Flex Boards,Flex Banners,ClothBanners,Printing& Pasting Vinyl Stickers, Sun Pack Boards etc. (Flex Printing) atvarious places in Thrissur BA

Ref : 1. Tender No. AGM (SH & Mktg) / E-TENDER/Flex Printings/2017-18/1, our Tenderdated 05.10.2017 for the above work.

Sir,Kindly refer to the above. In case my/our tender is not accepted for Printing and supplyingand mounting of Flex for hoardings, banners, mounting of 3 mm Sun Pack boards, printingand pasting of vinyl stickers, printing and supply of cloth banners at various places inTHRISSUR BA, the EMD remitted by me/us may be returned at the earliest.

An advance stamped receipt for the amount remitted is enclosed herewith.

Thanking you,

Yours faithfully,

ADVANCE RECEIPT

Received an amount of Rs 19860/-/- (Rupees Nineteen thousand eighthundred sixty only) from the Accounts Officer (Cash), O/o. PGMT, BSNL, Thrissur-22 asrefund of EMD remitted by me/us in response to the tender notice No. AGM (SH &Mktg) / E-TENDER /Flex Printings/2017-18/1 dated 05.10.2017

Address

Place :Date :

(Affix one rupee revenue stamp and put signature)Seal of the tender


SECTION XIV


SECTION XV

Work Specification/ Requirement

Sl no.

Description of work ApproximateQuantity in sq. ft

Supply of items after placing the work order

1 Flex material for hoardings 13 Oz 4 PASS ( Flex is of multi-colour fine printing)

12,500 sq.ft Within 15 days

2 Flex material for banners 13 Oz 3 PASS (flex is of multi colour fine prnting)


3 Flex material for frames of size 4x3, 5x3,7x3 (in feet) 13 Oz. 4 PASS ( flex is of multi colour fine printing. Flex make Star).


4 Vinyl stickers of good quality ( branded) 5,000 sq.ft Within 5 days5 3 mm corrugated boards (Sun Pack) 5,000 sq.ft Within 5 days6 Vinyl stickers of good quality ( branded)

on 3 mm PVC foam board 1,000 sq.ft Within 5 days

7 Supplying cloth banner with multi-colour printing


In case of mounting a Flex where dismounting the old Flex isrequired, no dismounting charge will be paid.


SECTION- XVIUNDERTAKING&DECLARATION

For undertaking the terms & conditions of Tender & Specifications of Work

A. Certified that:

1.I/we ………………………….. have read, understood and agree with all the terms andconditions, specifications included in the tender documents& offer to execute the workat the rates quoted by us in the tender form.

2.If I/We fail to enter into the agreement & commence the work in time, the EMD/SDdeposited by us will stand forfeited to the BSNL.

B. The Tenderer hereby covenants and declares that:

All the information, Documents, photocopies of the documents/certificates enclosedalong with the Tender offer are correct.

If anything is found false and/or incorrect and/or reveals any suppression of fact at anytime, BSNL reserves the right to debar our tender offer/cancel the LOA/Purchase/Workorder if issued and forfeit the EMD/SD Bill amount pending with BSNL in addition, BSNLmay debar the contractor from participation in its future tenders.

Place…..Date Signature of Tenderer

Name of Tenderer Along with date& Seal.


BHARAT SANCHAR NIGAM LIMITED(A Govt. of India Enterprise)

Bid Document (Financial)

E-Tender for Printing and supplying and mountingof Flex for hoardings, banners, mounting of 3 mmSun Pack boards, printing and pasting of vinylstickers, printing and supply of cloth banners at

at various places in THRISSUR BA.

NO. AGM (SH&Mktg )/E- TENDER / Flex Printings/2017-18/1dated 05-10-2017.

Office of Principal General ManagerThrissur Telecom District

SECTION XVI


TENDER NO. AGM (SH &Mktg)/E-TENDER/Flex Printings/2017-18/1 dated 05.10.2017

Financial BIDName of bidder :

SL NO

Name of work and Specification

Basic Unit Price for one Sq.Ft. incl. of handling &tspt. Charges etc.but excluding GST

GST

Total Price (10=3+ (5+7 ) or 9

HSN code for goods and SAC forservice code

CGST SGST IGSTRate Amout Rate Amount Rate Amout

1 2 3 4 5 6 7 8 9 10 111 Multi colour printing and

mounting flex for hoardings with quality of material 13 Oz 4 PASS

2 Supply and printing of multi colour flex banners with quality of material 13 Oz 3 PASS

3 Multi colour printing and pasting flex for frames of size 5x3, 4x3, 7x3 ( in feet ) with quality of material 13 Oz PASS at CSCs

4 Double side multi colour printing and supply of 3 mm corrugated boards (Sun Pack)

5 Supply and pasting Vinyl sticker good quality

6 Printing and pasting vinyl stickers of 3 mm PVC foam board and fixing at.

7 Cloth banner Multi colourprintingGrand Total

Note:1. . The bidder shall quote for all the items. The basic rate quoted should be inclusive of all levies and duties, material, carriage, loading, unloading, labour charge etc. . The bidder must quote for GST components as required (CGST,SGST,IGST as required).. The bidder must mandatorily mention HSN Number.Declaration by the bidder: I/We hereby declare that the GST registration is not under Composition Scheme and HSN/SAC shown n col.11 are correct.


BHARAT SANCHAR NIGAM LIMITED210.212.239.99/electrical2/civ_tender/O_1020174_TCR_4642...BHARAT...

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