FTTH Tender dtd 24...

Tender No: PLG/846/Tender for erection of aerial optical fibre/TCR/2018-19 Dt. 24/04/18

Signature of the Tenderer 1

भारत सचंार िनगम िलिमटेड /BHARATH SANCHAR NIGAM LIMITED (भारत सरकार का उ म)/(Govt. of India Enterprise)

Bid Document

Tender for Erection of Aerial Optical Fiber Cable for Provision of FTTH & EB connections (ILL,PRI

etc) and maintenance of Aerial OF cable connections in Thrissur BA

Tender No.PLG/846/Tender for erection of Aerial Optical Fibre / TCR/ 2018-19 Dated 24/04/2018

O/o Principal General Manager Telecom, ( धान महा बंधक दरूसंचार िजला कायालाय)

तृ शूर-680 022 /Thrissur-680 022



TABLE OF CONTENTS Section Content Page No. TECHNICAL BID DOCUMENT 3 - 55 I Notice inviting Tender 3 - 5 II Bid Form 6 III Tenderer's Profile 7 IV Instructions to Bidders 8 - 14 IV A E- Tendering Instructions 15 - 19 V General (commercial) conditions of contract 20 - 33 VI Special conditions of contract 34 - 36 VII Scope of work and jurisdiction of contract 37 - 39 VIII Agreement 40 - 41 IX Certificate of no near relatives in BSNL 42 X Letter of authorization for attending bid opening 43 XI Performance Bank Guarantee 44 - 45 XII Mandate form for transfer of payments through Electronic fund transfer scheme 46 XIII Certificate for downloaded document from internet 47 XIV Letter to refund EMD and Pre Receipt 48 XV List of documents to be scanned and uploaded online 49 - 50 and to be submitted offline XVI Checklist/Requirements 51 XVII Vendor Master Form 52-53 XVIII Declaration of EPF & ESI And Misc. Povision 54 XIX Declaration on Clause By Clause Compliance 55

FINANCIAL BID DOCUMENT 56 - 59 XX Standard Schedule of rates (Annexure A &B) 57 - 58 XXI Financial Bid 59



SECTION I

BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprises)

Office of PGMT, BSNL, Thrissur

Notice Inviting Tender

NIT No. Tender No.PLG/846/Tender for erection of Aerial Optical Fibre / TCR/ 2018-19 Dated 24/04/2018

Digitally sealed On line E-Tenders on 2 bid system are invited for and on behalf of Bharat Sanchar Nigam Limited by the Principal General Manager, Telecom, BSNL, Thrissur from the eligible experienced contractors with EPF Registration, ESI registration and having valid PAN and GST Registration (not under composite scheme) for the work of erection of aerial OF cable for provision of FTTH (Fibre To The Home)& EB connections(ILL,PRI etc) (approximately 2000 connections) and maintenance of FTTH connections (approx 1700 connections ) in two zones of Thrissur BA

Bids for each Zone shall be submitted separately .Eligible Contractors can submit bids for all the two zones. All the conditions applicable for the bids shall apply separately for each Zone and for all practical purposes it shall be deemed that two separate tenders have been invited, each covering

I Name of work Erection of Aerial Optical Fibre Cable for provision of FTTH & EB connections(ILL,PRI etc) and maintenance of aerial OF cable connections in zone I & zone II of Thrissur BA

II Area of contract Tender No:

Zone I- Vadakkanchery, Kunnamkulam, Guruvayur, DE Phones I, Kandassankadavu Divisions

PLG/846/Tender for erection of Aerial Optical Fibre / TCR/ 2018-19/I

Zone II- Chalakkudy,Irinjalakkuda,Kodungallur,Ollur, DE Phones II Divisions

PLG/846/Tender for erection of Aerial Optical Fibre / TCR/ 2018-19/II

III Period of contract One year from the date of agreement which can be extended further for a period of one year

IV Availability of tender document

The tender document can be downloaded from www.keralatelecom.com from .04.2018 10:00 hrs to .05.2018 14:30 hrs.

V Time and last date of submission of Bid

Up to 10.30 Hrs. on 14.05.2018

VI Time & date of Tender Opening

11.00 Hrs on 14.05.2018

VII No. of contractors Maximum two contractors will be empanelled at L1 rate for each zone

VIII Estimated cost of work

Rs.39,25,000/-or each zone

IX Cost of Bid document Rs.590/- for each zone X EMD (Bid security ) Rs.78,500/- for each zone



only ONE Zone. Separate tender document is to be submitted for each Zone.

1. Note: In case the last date of submission /opening of bid is declared to be a holiday, last date of submission / opening of bid will get shifted automatically to next working day at the same scheduled time. Any change in bid submission/ opening date due to any other unavoidable reasons will be notified through the BSNL web site and/or e-Tender Portal and/or newspapers

2. The Tender document can be downloaded from the website: www.tenderwizard.com/BSNL and to be submitted in e-format. Cost of Tender Document and Earnest Money Deposit (EMD) should be paid in the form of crossed DD issued by Nationalised / Scheduled Bank in favour of ‘’ The Accounts Officer (Cash), O/o The PGMT, BSNL, Sanchar Bhavan, TUDA Road, Kovilakathumpadam Thrissur 680022’’ payable at Thrissur.

3. The scanned copies of the Payment receipt towards EMD/BID security, Cost of bid document have to be uploaded in the e-Tender Portal of M/s ITI. Those who are having valid NSIC are exempted from payment of EMD/cost of tender form.

4. Intending bidders are requested to register themselves with M/s. ITI Limited through the website www.tenderwizard.com/BSNL for obtaining user-id, Digital Signature etc., by paying Vendor registration fee and processing fee for participating in the above mentioned tender.

5. BSNL has decided to use the process of e-tendering for inviting this tender and thus the physical copy of the tender would not be sold. Bidders may note that the tender document can be downloaded from the website www.tenderwizard.com/BSNL or following the "Tenders" link of the website www.keralatelecom.com from 25.04.2018 The bidders shall furnish a declaration that no addition / deletion / corrections have been made in the downloaded tender document being submitted and it is identical to the tender document appearing on Web-site (www.tenderwizard.com/BSNL) as per SectionXIII.

6. In case of any correction/ addition/ alteration/omission is found in the tender document

the tender bid shall be treated as non-responsive and shall be rejected. 7. The documents as listed out in Section XV should be uploaded in the E-Tender

Portal.

8. BSNL has adopted e-tendering process which offers a unique facility for, Public Online Tender Opening Event (TOE) , BSNL’s Tender Opening Officers as well as authorized representatives of bidders can attend the Public Online Tender Opening Event (TOE) from the comfort of their offices. However, if required, bidders or their authorized representatives can attend the Tender Opening Event at the Office of AGM(Plg), 3rd Floor, BSNL Sanchar Bhavan, Kovilakathumpadam , Thrissur - 680022 where BSNL’s Tender Opening Officers would be conducting Public Online Tender Opening Event (TOE).

9. Incomplete, ambiguous, Conditional tender bids are liable to be rejected.

10. Amendments, if any, to the tender document will be notified in the above website as and when such amendments are notified. It is the responsibility of the bidders who have downloaded the tender document from the website to keep themselves abreast of such amendments before submitting the tender document.



BSNL reserves the right to reject any or all tenders without assigning any reason what so ever. BSNL reserves the right to award an additional work of 25% of total work mentioned in the tender. BSNL reserves the right to award any route to any contractor according to the priority of work. If any contractor fails to complete the work awarded within the stipulated time, BSNL reserves the right to award the work to other approved contractor, at the approved rate, based on performance. The rate quoted should be inclusive of all duties and levies but excluding GST. The contractor should intimate valid GST Registration details .

The tender, which is not accompanied by the requisite EMD and cost of tender form, shall be summarily rejected. For further details visit our website www.keralatelecom.com Sd/-

Assistant General Manager (PLG) O/oPGMT, BSNL, Thrissur -680 022

Tele. No.0487-2222119



SECTION II

BID FORM

Tender No: PLG/846/Tender for erection of Aerial Optical Fibre / TCR/ 2018-19 Dated 24/04/2018

To The Principal General Manager Telecom BSNL Thrissur Dear Sir, Having examined the conditions of contract and specification including addenda No…….. the receipt of which is hereby duly acknowledged, we, undersigned, offer to execute the erection of aerial Optical Fibre for FTTH and EB connections (ILL, PRI etc) and maintenance of Aerial OF connections in Thrissur BA in conformity with said drawings, conditions of contract and specification as may be ascertained in accordance with the schedule of prices attached herewith and made part of this Bid. We undertake, if our Bid is accepted, we will execute the work in accordance with specifications, time limits & terms and conditions stipulated in the tender document. If our Bid is accepted, we shall submit the securities as per the conditions mentioned in the contract. We agree to abide by the Bid for a period of 180 days from the date fixed for Bid opening and it shall remain binding upon us and may be accepted at any time before the expiry of the period Until a format Agreement is prepared and executed this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement. Dated this-------------day of ---------------------- Signature of Authorised Signatory ……………………….. In capacity of …………………………………………........….. Duly authorized to sign the bid for and behalf of ………………………………… Witness: Signature : Address :



SECTION III

TENDERERS PROFILE

Passport size

photograph of the Tenderer/Authorized

signatory holding

power of Attorney

1. Name of the Tenderer / firm...........................................................

2. Name of the person submitting the tender

(In case of Proprietary / Partnership firms, the tender has to be signed by Proprietor / Partner only, as the case may be)

3. Address of the firm …………………………… …………………………………….. ……………..

....................... ........................................................................... …………………..

4. i) Telephone No. (With STD code)

Office : Residence: Mobile:

ii) Fax No. :

iii) E-Mail address :

5. Registration & incorporation particulars of the firm:

i) Proprietorship

ii) Partnership

iii) Private Limited

iv) Public Limited

(Please attach attested copies of documents of registration / incorporation of your firm with the competent authority as required by business law)

6. Name of Proprietor/Partner/Directors :

7. PAN No. :

8. ESI Registration No. :

9. EPF Registration No :

10. In case of NSIC, proof regarding current registration and undertaking:

11. GST Registration No :

I/We hereby declare that the information furnished above is true and correct.

Place:

Seal of the Tenderer Name of the tenderer



SECTION-IV

INSTRUCTIONS TO BIDDERS

INTRODUCTION:

4.1 The tenderer must read carefully all the terms, conditions and specifications before filling up the Tender Schedule and his Quotation. Tenderers are requested to get well versed with the tender conditions/ guidelines written hereunder.

4.2 Time along with quality of work is the essence of this contract.

SITE INVESTIGATION BY THE TENDERER:

4.3 It is assumed that these inferences are made after local inquiries regarding the above said matters and also the probable and possible stipulations, delays, risk contingent upon the nature of sub surface conditions, hindrances or interference to or with the execution and completion of works as per tender conditions and has arrived at his own estimate in respect of the rate quoted.

4.4 It is also assumed that the Tenderer has also taken into consideration all possible contingencies and likely problems and allied matters, incidental thereto and ancillary thereof affecting the execution and completion of work. Any of the excuses at a later stage about his unawareness about the above mentioned conditions after the approval of tender will not be considered. Any failure by the Tenderer in estimating the difficulty or cost properly shall not relieve him of the responsibility of completing or satisfactorily performing the work.

4.5 It may be noted that the estimated cost is only a rough assessment by the “BSNL” and the “BSNL” does not link itself to its full correctness and neither the “BSNL” can be held accountable for any variations, if any found actually. The tenderers are required to make their own detailed assessment and shall quote accordingly.

SIMULTANEOUS WORK IN DIFFERENT SECTIONS

4.6 Work in each route (or part thereof, if awarded so), will be treated as a separate work covered by this contract. However, if the tenderer is awarded work simultaneously in more than one route, the tenderer should have enough capacity and resources to carry out the work simultaneously in all the routes awarded to him.

4.7 Tenderers who are confident of ensuring the progress of the work in the time stipulated in NIT, by employing the required resources, men and materials may only participate in this tender offer. The attention of the Tenderer is specifically drawn to the conditions regarding realization of Compensation for delay and slow progress, which may be strictly enforced by the Divisional Engineer as stipulated in the relevant clauses.

4.8 It is to be specifically noted that, the “BSNL” wants the work to be done simultaneously in as many routes as possible, so that the project can be completed in the shortest possible time. Keeping the interest of the “BSNL” in mind, the competent authority has full discretion to award the entire work or part of the work in any route to one or more Tenderers, or to carry out the work by “BSNL” itself or through any other agency by inviting tender/ quotations or by nominations from other reputed and experienced Contractors or by any other means.



ELIGIBILITY OF BIDDERS:

4.9 The Invitation of bids is open to all as per their eligibility mentioned in NIT of this tender document except bidders who are blacklisted / debarred from participating in the tender as per clause 5.59 of the tender document.

THE BID DOCUMENTS:

4.10 The construction work to be carried out, goods required, bidding procedures and contract terms are prescribed in the Bid Documents. The Bid Documents are included in Table of contents:

4.11 The Bidder is expected to examine all instructions, forms, terms and specifications in the bid documents. Failure to furnish all information required as per the Bid Documents or submission of bids not substantially responsive to the Bid Documents in every respect will be at the bidder’s risk and shall result in rejection of the bid.

4.12 A prospective bidder, requiring any clarification of the Bid Documents shall notify BSNL in writing or by fax or at BSNL’s mailing address indicated in the invitation for Bids. BSNL shall respond in writing to any request for clarification of the Bid Documents, which it receives not later than 7 days prior to the date for the opening of the bids. Copies of the query (without identifying the source) and the clarifications by BSNL shall be notified in the web site www.kerala.bsnl.co.in and all such clarification issued by BSNL will form part of the bid document.

4.13 At any time, prior to the date for submission of bids, BSNL may, for any reason whether suo motto or in response to a clarification requested by a prospective Bidder, modify the Bid Documents by amendments.

4.14 The amendments shall be notified in our web site www.kerala.bsnl.co.in and these amendments will be binding on them.

4.15 In order to afford prospective bidders reasonable time to take the amendments into account in preparing their bids, BSNL may, at its discretion, extend the deadline for the submission / opening of bids suitably.

4.16 The bidder shall bear all costs associated with the preparation and submission of the bid. BSNL, will in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

DOCUMENTS ESTABLISHING BIDDER’S ELIGIBILITY AND QUALIFICATIONS:

4.17 The bidder shall furnish, as part of his bid documents establishing the bidder’s eligibility, the following documents:

1. Bid Security in accordance to Clause 4.18 to 4.23

2. Tender documents (s) in original, duly filled in and signed by tenderer or his authorized representative on each page. All corrections and overwriting must be initialed with date by the tenderer or his authorized representative.

3. Copy of PAN card

4. Copy of GST Registration (not under composite scheme)

5. Copy of valid EPF & ESI registration certificate. 6. License from the Central Labour Commissioner if the number of workers

under him is 20 or more.

7. The registration of the firm. Authenticated copy of partnership deed in cases of



partnership firm. Certificate of incorporation , Article and Memorandum of Association in case of Private/Public Limited Companies.

8. Bid Form, duly filled in as per Section II.

9. Tenderer's profile, duly filled in as per Section III of the tender document.

10. The original “Power of Attorney” in case person other than the tenderer has

signed the tender documents.

11. List of qualified experienced personnel, who are working for the tenderer,

who will be deployed for the work.

12. In case of NSIC, proof regarding current registration and undertaking

13. Experience certificate

BID SECURITY: 4.18 The bidder shall furnish, as part of his bid, a bid security (EMD) as specified in the

NIT. No interest shall be paid by BSNL on the bid security for any period, what so ever.

4.19 The bid security is required to protect BSNL against the risk of bidders conduct, which would warrant the security’s forfeiture, pursuant to Clause 4.24 to 4.27.

4.20 Bid Security shall be paid in the form of Crossed Demand Draft issued by a Nationalized/Scheduled bank, drawn for the amount or in the form of Cash payable at AO Cash, O/o PGMT, BSNL, Thrissur or in the manner indicated in the NIT/ Section I of the Tender Document. Bid security can also be paid as cash to AO (cash), O/o the PGMT, BSNL, Thrissur.

4.21 A bid not secured in accordance with Clause 4.18 to 4.20 or valid SSI Regn. Certificate with NSIC, shall be rejected by BSNL as non responsive. 4.22 The bid security of the unsuccessful bidder will be refunded as promptly as possible,

but not later than 30 days after the expiry of the period of bid validity prescribed by BSNL.

4.23 The successful bidder’s bid security will compulsorily be converted to form part of performance security deposit in accordance with the relevant Clause.

4.24 The bid security shall be forfeited and the Acceptance of the Tender shall be re-considered and revoked under the following conditions. The Tenderer may be debarred from participating in similar tenders called for by the BA for a period of Three months from the date of issue of the order for revocation;

4.25 If a bidder withdraws his bid during the period of bid validity specified in the bid document or

4.26 If the bidder makes any modifications in the terms and conditions of the tender before acceptance of the tender, which are not acceptable to BSNL or

4.27 In case of successful bidder, if the bidder fails:

i) To sign the agreement in accordance with the relevant clause, or

ii) To furnish Performance Security in accordance with relevant clause.

4.28 Prices shall be quoted by the bidder in % of basic rate, both in words and figures in the financial bid of the document only. Prices quoted at any other place shall not be considered.

4.29 The price quoted by the bidder shall remain fixed during the entire period of



contract and shall not be subjected to variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected.

4.30 Bid shall remain valid for 180 days from date of opening of the bid. 4.31 The rates quoted in the bid shall be firm and valid for any other work order for

extension of the same route or modification of the route or branching in case of spur routes that may be issued within the above period and remain so until the completion of the work assigned under such a work order.

4.32 The bidder shall submit, as a part of his bid, the bid documents (In original) duly signed on each and every page, establishing the conformity of his bid to the bid documents of all the works to be executed by the bidder under the contract.

4.33 The bid shall contain no Inter-lineation, erasures or overwriting except as necessary

to correct errors made by the bidder in which case such corrections shall be signed with date by the person or persons signing the bid.

4.34 Tenders shall be submitted to the Assistant General Manager ( Planning) in

the prescribed forms placed in cover super scribed Tender for Erection of

Aerial Optical Fibre Cable for Provision of FTTH & EB connections(ILL,PRI etc) and maintenance of Aerial OF connections in Thrissur BA- Zone -___

The full name and addresses of the Tenderer shall be written on the bottom left hand side corner of the sealed cover.

4.35 Tenders received in covers not sealed (with sealing wax/packing PVC Tape) will not

be opened or considered. Closing the cover by gum will not be treated as sealed cover. The outer cover shall bear the seal of the Tenderer with sealing wax properly fixed on the cover. The tenders which are not submitted in above mentioned manner shall be summarily rejected.

4.36 The tenderer will be bound by all terms, conditions & specifications as detailed in

the tender documents. 4.37 Any tender with conditions other than those specified in the tender document is

liable to be summarily rejected. No modification by the contractor in any of the conditions will be permitted after the tender is opened.

4.38 Tenders should be dropped in person in the tender box placed in the office of

Assistant General Manager ( planning), specified in NIT/Section I of the Bid Document, before the closing (Date & Time) of tender, as mentioned in NIT. The tenderer has to ensure the correct address if sent by Post.

4.39 BSNL shall not be held responsible for delivery of bid to the wrong address. The slit

of the tender box will be sealed immediately after the specified time for receipt of tender. Any tender presented in person after the sealing of box will not be received by (the tendering authority) or by any of the subordinates or will not be allowed to be deposited in the tender box.

4.40 Postponement of Tender opening: If the date of opening of bids is declared as

holiday, the bids will be opened on the next working date at the same time and



venue. 4.41 The bidder may modify or withdraw his bid after submission and before opening

provided that the information is deposited by the bidder in a properly sealed envelope (with Wax/Packing PVC tape) in the tender box, before the scheduled time & date for closing of tender.

4.42 BSNL shall open the bids in the presence of bidders or his authorized

representatives who choose to attend, at the time indicated in the NIT / Section I, on due date. The bidder’s representatives, who are present, shall sign an attendance register. The bidder shall submit authority letter to this effect before they are allowed to participate in the bid opening (A format is given Section – X).

4.43 A maximum of one representative for any bidder shall be authorized and permitted

to attend the bid opening. 4.44 The bidders who have submitted proper bid security as per tender document shall be opened and papers / documents submitted by the bidder shall be examined and recorded by the bid opening committee. After opening the bid, all the documents contained therein shall be serially numbered and signed by the bid opening committee members. The bids for which the bid security is submitted as per NIT, their bid offer shall be read out and recorded by the bid opening committee. Technical Bid will be opened both online and offline in the presence of Bidders present on the due date of opening mentioned in notice inviting tender. The Time, Date and Venue of the opening of FINANCIAL BIDS will be intimated only to those Bidders, whose Technical Bid is accepted after evaluation of details and documents furnished as per Section XV No correspondence in this regard will be entertained. Incomplete tender is liable to be rejected. Financial Bid of the selected bidders only will be opened .

4.45 In case there is discrepancy in figures and words in the quote, the same shall be

announced in the bid opening, but the quote in words shall prevail. 4.46 A substantially responsive bid is one which conforms to all the terms and conditions

of the bid documents without deviations. BSNL’s determination of bid’s responsiveness is to be based on the contents of the bid documents without deviations. BSNL’s determination of bid’s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence.

4.47 A bid, determined as substantially non responsive will be rejected by BSNL and shall

not subsequent to the bid opening be made responsive by the bidder by correction of the non-conformity.

4.48 The evaluation and comparison of responsive bids shall be on the rates offered and

indicated in financial bid of the bid documents.

1. 4.49 (i) BSNL shall consider award of contract only to those eligible bidders whose offers have been found technically, commercially and financially acceptable.The Corporation shall consider award of contract only to those eligible bidders (two in each zone) whose offers have been found technically, commercially and financially acceptable. The work will be distributed between L1 & L2 in the ratio of 60%, 40% at L1 rate



(ii) If there is no bidder for any zone, PGMT, BSNL,Thrissur reserves the right to award the contract to L1/ L2 tenderer of the quoted zone to the other zone also. 4.50 BSNL, at the time of award under the contract, reserves the right to decrease or

increase the work by up to 25% of the total quantum of work specified in the schedule of requirements without any change in the rates or other terms and conditions.

4.51 BSNL reserves the right to accept or reject any bid and to annul the bidding process

and reject all bids, at any time prior to award of contract without assigning any reason what – so – ever and without thereby incurring any liability to the affected bidder or bidders on the grounds for BSNL’s action.

4.52 The issue of letter of intent shall constitute the intention of BSNL to enter in to the

contract with the bidder. Letter of intent will be issued as offer to the successful bidder.

4.53 The bidder shall within 10 days of issue of letter of intent, give his acceptance along with i) Security Deposit for the amount indicated in the LOI, in conformity with Clause 5.5 of Section - V

ii) Copy of Registration / license from appropriate labour authority. iii) Copy of Registration certificate for EPF and ESI (if applicable) iv) Copy of Service Tax Registration certificate

4.54 The signing of agreement shall constitute the award of contract to the bidder. The

agreement with the successful bidder shall be signed by BSNL with in a week of submission of performance security.

4.55 As soon as the tender is approved by the competent authority, the EMD deposited

by the successful bidder shall be compulsorily converted in to the security deposit, which will be held by BSNL till the completion of warranty period.

4.56 Failure of the successful bidder to comply with the requirement of relevant clause(s)

shall constitute sufficient ground for the annulment of the award and forfeiture of the bid security, in which event; BSNL may make the award to any other bidder at the discretion of BSNL or call for new bids.

4.57 The tender is valid for one year from the date of agreement. It can be extended

further for a period of one year as per the decision of Principal General Manager, BSNL, Thrissur under same rate, terms and conditions.

SUBMISSION OF BIDS - METHOD OF PREPARATION OF BID :

4.58 The bidder shall fill in the tender document in all respects, sign on all pages along with seal of the firm if any and upload scanned documents of the same in e-Tender Portal.



I. CONTENTS OF THE BID

The bid contains two parts –

Part A: The First part relates to uploading of scanned documents required for Technical Bid in the appropriate place of the e-Tender Portal. Part B: The Second part relates to uploading of Financial Bid containing the Price schedule in excel format filled carefully in the appropriate place of the e-Tender Portal.

The bidder shall prepare one complete set of the bid and submit at the Office of Assistant General Manager ( Planning) , O/o PGMT, BSNL Thrissur. Bid for each tender should be submitted in three envelops placed inside a main cover. These envelopes should contain the following:

Envelope Marked with Contents of Envelope First Bid Security Containing Bid security and cost of Bid

form as per Section .I Second Qualifying Bid Containing documents as per section 4.17

and Section XV except Bid security Third Financial Bid Rates duly quoted by the tenderer in the

prescribed format

On all these envelopes the name of the firm and whether “Bid Security” OR “Qualifying” OR “Financial” bid must be clearly mentioned and should be properly sealed (with sealing

wax/Packing PVC tape). These envelopes are to be placed inside an outer envelope and properly sealed (with sealing wax/Packing PVC tape). Tenders shall be submitted to the

Assistant General Manager( Planning) in the prescribed forms as per clause 4.34 placed in double sealed covers superscribed “ Tender for Erection of Aerial Optical Fibre

Cable for Provision of FTTH & EB connections(ILL,PRI etc) and maintenance of Aerial OF cable connections in Thrissur BA- Zone no……….”

The full name and addresses of the Tenderer shall be written on the bottom left hand side corner of the sealed cover. The address given merely as a post box number shall not be entertained.



Section – IV-A E-tendering Instructions to Bidders

Note :-The instructions given below are ITI’s e-tender portal centric and for e-

tenders invited by AGM(PLG), O/o.PGMT, BSNL, Thrissur only. General

These Special Instructions (for e-Tendering) supplement ‘Instruction to Bidders’, as enclosed in Sec IV of the Tender Documents.

Submission of Bids only through online process is mandatory for this Tender. For conducting electronic tendering, BSNL, Thrissur, is using the portal (https://www.tenderwizard.com/BSNL) of M/s ITI a Government of India Undertaking.

1. Tender Bidding Methodology: Sealed Bid System Single Stage – Using Two Envelopes’, Financial & Techno-commercial bids shall be submitted by the bidder at the same

time. 2. Broad outline of activities from Bidders prospective:

1. Procure a Digital Signing Certificate (DSC) 2. Register on Electronic Tendering System® (ETS) 3. Create Users and assign roles on ETS 4. View Notice Inviting Tender (NIT) on ETS 5. Download Official Copy of Tender Documents from ETS 6. Clarification to Tender Documents on ETS

Query to BSNL (Optional) View response to queries posted by BSNL, as addenda.

7. Bid-Submission on ETS 8. Attend Public Online Tender Opening Event (TOE) on ETS Opening of Techno-

commercial Part 9. View Post-TOE Clarification posted by BSNL on ETS (Optional) Respond to

BSNL’s Post-TOE queries 10. Attend Public Online Tender Opening Event (TOE) on ETS Opening of

Financial-Part (Only for Technical Responsive Bidders)

For participating in this tender online, the following instructions need to be read carefully. These instructions are supplemented with more detailed guidelines on the relevant screens of the ETS.



3. Digital Certificates

For integrity of data and its authenticity/ non-repudiation of electronic records, and be compliant with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC). also referred to as Digital Signature Certificate (DSC), of Class 3 or above, issued by a Certifying Authority (CA) licensed by Controller of Certifying Authorities (CCA) [refer http://www.cca.gov.in].

4. Registration Tender document can be downloaded from the website: www.tenderwizard.com/BSNL and to be submitted in the e-format as well as by post/courier/by hand. Cost of Tender Document & and Bid Security (in the form of DD) , Power of Attorney in original along with the hard copies of all documents which are uploaded in the e –tender portal to be submitted to AGM (PLG ), O/o. PGMT, BSNL, Thrissur before the scheduled date and time of submission of the tender otherwise the Bid will not be considered. Amendments, if any, to the tender document will be notified in the above website as and when such amendments are notified. It is the responsibility of the bidders who have downloaded the tender document from the website to keep themselves abreast of such amendments before submitting the tender document. Intending bidders are requested to register themselves with M/s. ITI through www.tenderwizard.com/BSNL for obtaining user-id, Digital Signature etc., by paying Vendor registration fee. Tender processing fee payment should be done during requisition of tender on line. BSNL has decided to use process of e-tendering for inviting this tender and thus the physical copy of the tender would not be sold. Note: After successful submission of Registration details and Vendor registration fee

and processing fee ( as applicable). please contact ITI Helpdesk (as given below), to get your registration accepted/activated.

5.ITI Helpdesk

Telephone/Mobile Nos.

Mr Dhanraj Prakash 09686115308, e-mail : [email protected] Mr Praveen 09745437834 e.mail :[email protected]

[between 9:30 hrs to 18:00 hrs on working days] E-mail ID [email protected] BSNL Contact-1



BSNL’s Contact Person AGM.(PLG),O/o PGMT,BSNL,Thrissur-22 Telephone/ Mobile 0487-2222119 [between 9:30 hrs to 17:00 hrs on working days] E-mail ID [email protected] BSNL Contact-2 BSNL’s Contact Person SDE(PLG),O/o PGMT,BSNL,Thrissur-22 Telephone/ Mobile 0487-2222114 [between 9:30 hrs to 17:00 hrs on working days] E-mail ID [email protected] 6.Some Bidding related Information for this Tender (Sealed Bid)

The entire bid-submission would be online on ETS. Broad outline of submissions are as follows: The documents should be uploaded as per “A” of Section XV. 7.Offline Submissions: The bidder is requested to submit the all documents offline to AGM (PLG),O/o PGMT, BSNL ,Thrissur as per “B” of Section XV. 8.Special Note on Security of Bids Security related functionality has been rigorously implemented in ETS in a multi-dimensional manner. Starting with 'Acceptance of Registration by the Service Provider', provision for security has been made at various stages in Electronic Tender's software. Specifically for Bid Submission, some security related aspects are outlined below: As part of the Electronic Encrypter functionality, the contents of both the ‘Electronic Forms’ and the ‘Main-Bid’ are securely encrypted using a Pass-phrase created by the server itself. The Pass-phrase is more difficult to break. This method of bid-encryption does not have the security and data-integrity related vulnerabilities which are inherent in e-tendering systems which use Public- Key of the specified officer of a Buyer organization for bid-encryption. Bid-encryption in ETS is such that the Bids cannot be decrypted before the Public Online Tender Opening Event (TOE), even if there is connivance between the concerned tender-opening officers of the Buyer organization and the personnel of e-tendering service provider. 9.Public Online Tender Opening Event (TOE) ETS offers a unique facility for ‘Public Online Tender Opening Event (TOE)’. Tender Opening Officers as well as authorized representatives of bidders can attend the Public Online Tender Opening Event (TOE) from the comfort of their offices. For this purpose, representatives of bidders (i.e. Supplier organization) dully authorized are requested to carry a Laptop and Wireless Connectivity to Internet.



Every legal requirement for a transparent and secure ‘Public Online Tender Opening Event (TOE)’ has been implemented on ETS. As soon as a Bid is decrypted with the corresponding ‘Pass-Phrase’ as submitted online by the bidder himself (during the TOE itself), salient points of the Bids are simultaneously made available for downloading by all participating bidders. The work of taking notes during a manual ‘Tender Opening Event’ is therefore replaced with this superior and convenient form of ‘Public Online Tender Opening Event (TOE)’. ETS has a unique facility of ‘Online Comparison Chart’ which is dynamically updated as each online bid is opened. The format of the chart is based on inputs provided by the Buyer for each Tender. The information in the Comparison Chart is based on the data submitted by the Bidders in electronic forms. A detailed Technical and/ or Financial Comparison Chart enhances Transparency. Detailed instructions are given on relevant screens. ETS has a unique facility of a detailed report titled ‘Minutes of Online Tender Opening Event (TOE)’ covering all important activities of ‘Online Tender Opening Event (TOE)’. This is available to all participating bidders for ‘Viewing/ Downloading’. There are many more facilities and features on ETS. For a particular tender, the screens viewed by a Supplier will depend upon the options selected by the concerned Buyer. 10.Other Instructions For further instructions, the vendor should visit the home -page of the portal (https://www.tenderwizard.com/BSNL). Important Note: It is strongly recommended that all authorized users of Supplier organizations should thoroughly peruse the information provided under the relevant links, and take appropriate action. This will prevent hiccups, and minimize teething problems during the use of ETS. The following ‘FOUR KEY INSTRUCTIONS for BIDDERS’ must be assiduously adhered to: Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tender submission deadline on ETS Register your organization on ETS well in advance of your first tender submission deadline on ETS Get your organization’s concerned executives trained on ETS well in advance of your first tender submission deadline on ETS Submit your bids well in advance of tender submission deadline on ETS (There could be last minute problems due to internet timeout, breakdown, etc While the first three instructions mentioned above are especially relevant to first-time users of ETS, the fourth instruction is relevant at all times.



11.Minimum Requirements at Bidders end Computer System with good configuration (Min P IV, 1 GB RAM, Windows XP) Broadband connectivity. Microsoft Internet Explorer 6.0 or above Digital Certificate(s) 12.Vendors Training Program Vendors may contact the ITI Helpdesk personnel given in Section IV A ,for any type of training/help, which they may require while uploading the bids.



SECTION V

GENERAL (COMMERCIAL) CONDITIONS OF THE CONTRACT

APPLICATION:

5.1 The General condition shall apply in contracts made by BSNL for the execution of Aerial optical fibre laying including supply, erection and testing for FTTH/EB connection.The work to be executed under the contract shall confirm to the standards prescribed in the OF cable construction practices.

5.2 Prices charged by the contractor for the works performed under the Contract shall not be higher from the prices quoted by the contractor in his Bid.

5.3 Price once fixed will remain valid for the period of contract. Increase and decrease of taxes/duties will not affect the price during this period.

5.4 The contractor shall not assign, sub contract or subject the whole or any part of the works covered by the contract, under any circumstances.

5.5 The contractor whose tender has been accepted shall deposit an additional sum, at the time of executing the Contract Agreement, which along with the EMD submitted with the tender, will make the security deposit equal to 7% (Seven percent) of the estimated cost or accepted tender cost whichever is higher.

5.6 The proceeds of the security deposit shall be payable to BSNL as compensation for any loss resulting from the contractor’s failure to complete its obligations under the contract.

5.7 The security deposit shall be refunded after expiry of warranty period of last work executed provided there are no recoveries to be made arising out of poor quality of work, incomplete work and/or violation of any terms and conditions of the contract as stipulated in the bid document.

5.8 No interest will be paid to the contractor on the security deposit.

Issue of Work Orders and Time Limit

5.9 The work order shall be issued so as to include all items of works.

5.10 The work orders shall be issued by the Divisional Engineer OF Installation/DET of the Divisions after examining the technical and planning details of the works to be executed.

5.11 If due to any reason partial work order is to be issued then the same shall be issued with the approval of an officer not below the rank of Deputy General Manager.

5.12 The Divisional Engineer OF Installation/DET of the Divisions shall mention the time limit to execute the work order after seeing the quantum of work and store availability position.

5.13 BSNL reserves the right to cancel or modify the scope of work stipulated to be carried out against the work order in the event of change of plan necessitated on account of technical reasons or in the opinion of work order issuing authority or the PGMT, Thrissur, the contractor is not executing the work at the required place.

Extension of the Time limit

5.14 In each work order, the work order issuing authority shall specify the time allowed for completion of work consistent with magnitude and urgency of work. The time allowed for carrying out the work as entered in the tender shall be strictly observed by the



Contractor and shall be reckoned from the THIRD DAY after the date on which the work order is issued to the contractor or from the actual date of commencement of work whichever is earlier for new connections and on the same day for the fault rectification work from the date of issue of work order by the unit officer of the BA and completed within the stipulated time given in the work order

5.15 If the contractor fails to start the work by the due date (THIRD DAY), after the issue of work order, (or) does not maintain the progress as mentioned above, the contract is liable to be terminated by BSNL without waiting for completion of the whole time allowed as “Time is the essence of the contract”, and BSNL desires no time overrun in completion of the project.

5.16 In each work order, the work order issuing authority shall specify the time allowed for completion of work consistent with the magnitude and urgency of work. The time allowed for carrying out the work is to be strictly observed by the contractor and shall be reckoned from third day from the date of issue of the work order, or an earlier date if work is urgently required, and indicated in the work order.

5.17 In as much as “the time being deemed to be the essence of contract”, throughout the stipulated period of contract, the work is to be proceeded with all due diligence on the part of the contractor.

Application for extension of the Time and sanction of Extension of Time:

5.18 There may be some hindrances, other than covered under force majeure, while execution of work and in such cases the contractor shall apply in writing. The Competent Authority is empowered to grant extension of time for completion of work on certain conditions. He shall exercise such powers, if the following conditions are satisfied.

5.19 The Application contains the ground(s), which hindered the contractor in execution of work.

5.20 The Engineer-in-charge is of the opinion that the grounds shown for extension of time are reasonable.

5.21 The competent authority shall consider the request keeping all the facts and circumstances in view and shall grant extension of time, if in his opinion, there are reasonable and sufficient grounds for granting such extension and the reasons for delay are not attributable to the contractor.

5.22 The Competent Authority may also grant extension of time for completion of work in cases where reasons for delay are ascribable to the contractor, but such extension of time shall be with LD Charges dealing with penalty for delays in execution of works. The extension of time with LD Charges shall be issued under the signature of JAG level Telecom Officer (DGM level) competent to grant the extension of time.

5.23 If the competent authority is of the opinion that the grounds shown by the contractors are not reasonable and sufficient and declines to grant the extension of time, the contractor cannot challenge the soundness of the opinion by reference to arbitration. The decision of the competent authority on period of extension of time or refusal for extension of time shall be final and binding on the contractor.

Grant of Extension of Time without Applications:

5.24 There are, at times, practical difficulties like non-availability of materials etc, reasons of which are ascribable to BSNL. In such cases, the Engineer-In-Charge with the approval of competent Authority to sanction EOT may issue extension of time suo moto without waiting for contractor to make an application for EOT. Entry of hindrances shall be made in the Hindrance Register. The BSNL will, however, not be liable to the contractor for any



losses or damages, costs, charges, or expenses that the contractor may in any way sustain/suffer due to delay in making the above available.

5.25 The work shall be deemed to have been completed only after the same has been tested for attenuation factor of the fibre laid.

5.26 If the contractor or his working people or servants break, deface, injure or destroy (i) any building, road, road kerb, fence, enclosure, water pipe, cables, drains, etc contiguous to the area in which the work or any part is being executed (ii) or if any damage shall happen to the work while in progress, from any cause whatever (iii) or if any defect, shrinkage or any other faults appear in the work within the contract period or otherwise of its completion shall have been given by the Engineer-in-charge as aforesaid arising out of defect or improper materials or workmanship the contractor shall upon receipt of a notice in writing on that behalf make the same good at his own expense or in default the Engineer-in-charge cause the same to be made good by other workmen and deduct the expense from any sums that may be due or at any time thereafter may become due to the contractor, or from his security deposit or the proceeds of sale thereof or of a sufficient portion thereof.

5.27 The security deposit of the contractor shall not be refunded before the expiry of contract period.

5.28 In addition to any and all other guarantee and warranty mentioned in the contract documents the Contractor guarantees that the entire work will be done in a satisfactory manner and free from any defects in material, workmanship, construction and finish and in conformity in all aspects with the Construction Specifications and directions. The Contractor also undertakes to repair or replace as the case may be at his own cost and risk any part of the work which may be damaged or that may develop any defects due to bad workmanship or otherwise due to the fault of the Contractor.

5.29 If any defect is not remedied within a reasonable time, as prescribed by BSNL, BSNL may proceed to do the work at the contractor’s risk and costs, but without prejudice to any other rights which BSNL may have against the contractor in respect of such defects.

5.30 Rectification under warranty clause shall be made by the contractor free of all charges at site including freight, insurance, cost of works and other incidental charges.

5.31 BSNL shall have the right to cause an audit and technical examination of the work and the final bills of the contractor including all supporting vouchers, abstract etc., to be made after payment of the final bill and if as a result of such audit and technical examination any sum is found to have been overpaid in respect of any work done by the contractor under the contract or any work claimed by him to have been done by him under the contract and found not to have been executed, the contractor shall be liable to the refund the amount of over payment and it shall be lawful for BSNL to recover the same from him in the manner prescribed in the relevant clauses, or in any other manner legally permissible and if it is found that the contractor was paid less than what was due to him under the contract in respect of any work executed by him under it, the amount of such under payment shall be duly paid by BSNL to the contractor.

5.32 Provided that BSNL shall be entitled to recover any sum overpaid, nor the contractor shall be entitled to payment of any sum paid short where such payment have been agreed upon between the Divisional Engineer or his subordinate officer on one hand and the contractor on the other under any term of the contract permitting payment for work after assessment by the PGMT, Thrissur or his subordinate officer.



5.33 Any sum of money due and payable to the contractor (including security deposit returnable to him) under this contract may be appropriated by the BSNL for the payment of a sum of money arising out or under any other contract made by the contractor with the BSNL.

e-Payment :

5.34 In cities/areas where ECS/EFT facility is provided by banks, the bidder must have Accounts in such ECS/EFT facility providing banks and that bank account number shall be quoted in the bids by the bidder. The cost of ECS/EFT will be borne by BSNL in all cases where the payment to Contractor/supplier is made in a local branch i.e., bidder is having bank account in the same place where the payment is made by BSNL unit.

5.35 In case payment is made to outside branch i.e., bidder is having bank account not in the same place from where the payment is made by BSNL unit, the crediting cost will have to be borne by the bidder/recipient only. 5.36 The bidder must submit the Mandate form (Section XII) for transfer of payment through Electronic Clearance/ Electronic Fund transfer.

5.37 The payment will be made only through e payment viz RTGS/NEFT. 5.37.1 For claiming payment , the following documents are to be submitted to the paying

authority a) All the details of supplier (name, address, GSTIN, place of supply , SAC/HSN code etc.)

and other mandatory shall be mentioned on the invoice. b) Timely uploading of correct and necessary information on GSTN portal is mandatory as

prescribed in GST compliance. c) Any other document as may be demanded by BSNL.

5.37.2 Application of various provisions under Goods & Service Tax Act (GST) 2017. a)Tax Clause – All taxes except CGST, SGST, UTGST & IGST if any, required to be paid on the invoices shall be borne by the supplier. TDS/TCS shall be deducted at the prescribed rate , if any ( as the case may be). b) Payment terms – BSNL will make payment to supplier only after the invoice is uploaded by supplier in GST outward return i.e. GSTR-1 and credit of GST is available (reflected in GSTR-2A) to BSNL. c) Supplier hereby agrees that it will be solely responsible for performing all compliances and making payments of GST, Cesses, interest, penalties or any other tax/duty/amount/charge/liability arising either out of laws/regulations applicable in India and overseas or because of a demand/recovery initiated by any revenue authority under laws/regulations applicable in India or overseas. d) GST Invoice – It shall be the responsibility of supplier to raise appropriate tax invoice as per the provisions of GST Act. BSNL reserves the right to be indemnified for the credit loss in case BSNL is unable to claim the input tax credit for any non-compliance/default in raising appropriate invoice by supplier. Further all invoices should be sent to BSNL Promptly. BSNL can adjust/forfeit Bank Guarantee obtained from the supplier against any loss of input tax credit to BSNL on account of supplier’s default. e) Further the supplier is required to comply following requirements w.r.t. issuance of invoice:- *All the details of contractor (name, address, GSTIN/unregistered vendor, place of supply, SAC/HSN code etc.) and other mandatory details shall be mentioned on the



invoice. *Invoice/DN/CN need to be issued timely within the time prescribed under GST law; *In case of any deficient supply, BSNL shall convey the same in a reasonable time to enable the supplier to issue credit note and take tax adjustment; *It would be the responsibility of the supplier to declare correct information on invoice and GST portal viz the amount, the place of supply, rate of tax etc. In case, the eligibility of input tax credit is questioned or denied to BSNL on account of default by the supplier, the same would be recovered by BSNL from the supplier. *Registered location of both the parties i.e. BSNL and supplier should be mentioned in the agreement with GSTIN No. Further, supplier should raise invoices at the registered premise of BSNL for availment of credit and ensure that the place of supply as per GST law is same as registered premise; *It shall be the responsibility of supplier to raise invoice within the prescribed timelines; *E-way bill number should be mentioned on the invoices; f) Indemnity – It is the responsibility of the supplier to ensure that outward supply return (GSTR-1) is filed correctly and to declare correct information on the invoice and GST portal. In case of mismatch because of vendor’s fault, prompt amendments must be make by the supplier else supplier shall be required to indemnify BSNL of the loss of credit due to mismatch and BSNL shall recover the said amount from vendor. The compliances to be adhered by supplier includes (but is not limited to) the following: (i) Uploading appropriate invoice details on the GSTN (Goods and Service Tax Network) within the stipulated time; (ii) Issuing GST complaint invoice/CN/DN. PO issued by BSNL should be referred by supplier for capturing information on the invoice; (iii) Acceptance of changes made by BSNL on GSTN on account of non-upload or incorrect upload of details on GSTN. Such changes w.r.t. the mismatch are required to be accepted by supplier within the time limit prescribed under the GST law. It must be noted that in case supplier does not accept such changes within the time limit prescribed under GST law, the loss of input tax credit (if any) would be recovered from the supplier. BSNL reserves the right to be indemnified for the credit loss and recover the said amount from the supplier in case BSNL is unable to claim the input tax credit for any on-compliance or default or due to lack of diligence on the part of the supplier. Further, in case any credit is not received or short credit is received or in case of any error because of which no credit is received then such equivalent amount is not liable to be paid by BSNL. Where, however the amount has already been paid by BSNL the same is liable to be recoverable or adjustable against subsequent payments. 5.37.3 Debit/Credit Note - The supplier acknowledges and agrees to issue appropriate debit note/credit note as prescribed under GST Act and send to BSNL within the prescribed time. All documents should be received well in advance so as to enable BSNL to claim proper credit. Further it shall be the responsibility of the supplier to declare the details of such credit note in the return for the month during which such credit note has been issued but not later than September following the end of the financial year in which such



supply was made, or the date of furnishing of the relevant annual return. BSNL reserves the right to be indemnified for the credit loss by supplier in case BSNL is unable to claim the input tax credit for any non-compliance or default or due to lack of diligence on the part of the supplier, whichever is earlier.

5.38 Procedure for Preparation and settlement of bills: The bill for the work carried out will be settled work order wise. The work order shall contain work of one or more sections separately for capital and maintenance works. The work has to be organized in such a way so that the fibres are available for release of FTTH connections at the earliest and in tune with this thinking the contractor should carry out the works in a systematic manner in one stretch. All items of work involved in this section of work shall be completed in all respects before preferring the bills for the work.

The contractor will be responsible to submit the bills in time, prepared accurately, and giving all details to facilitate early payment. The bills should be prepared and submitted by the contractor to the JTO/SDE in charge in the following conditions:

i) The contractor shall prepare the bill (tax invoice as per GST norms) in triplicate

separately for capital works and maintenance works after completion of the entire work entrusted against the work order and submit the same to JTO/ S.D.E. in-charge of work within 30 days of bills should be submitted in triplicate signed by the contractor. The contractor shall raise appropriate tax invoice as per the provisions of GST ACT.GST number should be specifically mentioned in all the bills. The contractor should upload the services in GSTN site immediately on issue of the invoice without which the payment will not be effected While processing payments. correction in Bills to be avoided. If correction is required credit note need to be submitted by the vendor under GST ACT and send to BSNL within the prescribed limit and upload the same in GST site. BSNL reserves the right to be indemnified for the credit loss in case BSNL is unable to claim input tax credit for any non compliance/default in raising appropriate invoice by the contractor . Further all invoices should be send to BSNL promptly.The contract shall comply the provisions of GST ACT and amendments issued from time to time.

ii) Details of the quantity and nature of each item of work as well as the stipulated rates are to be given. iii) The bills are to be submitted through the concerned Junior Telecom Officer or Sub Divisional Engineer in charge of the work. iv) The dates of execution of woks and the date of completion are to be noted. Bill No. and date should invariably be furnished. Date of completion of work will be OF fault rectification date for the OF maintenance work.

v) The bills should be submitted within 30 days of completion of work. The SDE in charge of work shall submit the final bill received from the contractor to the Divisional Engineer, in-charge of work along with Material reconciliation statement, Details of recoveries/ penalties for delays, damages to BSNL/ Third party properties as per provisions of the contract and in case no recovery is to made, NIL report needs to be submitted. Income tax as per rules will be deducted from the bills and remitted to Income Tax Department. Work contract tax at the prescribed rates will be recovered if applicable and remitted to Commercial Tax Department.



Procedure for payment for sub standard work

5.39 The contractors are required to execute all works satisfactorily and in accordance with the specifications. If certain items of work are executed with unsound, imperfect or unskilled workmanship or with materials of any inferior description or that any materials or articles provided by him for execution of work or unsound or of a quality inferior to that contracted for or otherwise not in accordance with the contract (referred to as substandard work hereinafter), the Divisional Engineer in-charge shall make a demand in writing specifying the work, materials or articles about which there is a complaint and the contractor has to replace / reinstall the said portion at the cost of the contractor according to the specification in tender/work order and in satisfaction to the Divisional Engineer in Charge. If the contractor fails to carry out the above mentioned work, BSNL will carry out the work and the cost will be deducted from the amount payable to the contractor.

Timely action by Construction Officers: 5.40 Timely reporting and action , to a great extent, can prevent occurrence of sub standard work, which will be difficult or impossible to rectify later on. It is incumbent on the part of Construction Officers to point out the defects in work in time during progress of the work. The Junior Telecom Officer/Sub Divisional Engineer responsible for execution and supervision of work shall without any loss of time submit a report of occurrence of any sub standard work to the Divisional Engineer in-charge. A notice in respect of defective work shall be given to the contractor by Divisional Engineer in-charge in writing during the progress of work asking the contractor to rectify/replace/remove the sub standard item of work and also definite time period within which such rectification/removal/replacement has to be done. After expiry of the notice period, if the contractor fails to rectify/replace/remove the sub standard items, the defects shall be got rectified/replaced/removed by BSNL or through some other agency at the risk and cost of the contractor. 5.41 Non-reporting of the sub standard work in time on the part of Construction Officer(s) shall not in any way entitle the contractor to claim that the defects were not pointed out during execution and as such the contractor cannot be absolved of the responsibility for sub standard work and associated liabilities. The contractor shall ensure a warranty for a minimum period of 3 months for the quality of work from the date of commissioning of the circuit. 5.42 Authority and procedure to accept sub standard work and payment thereof: There may be certain items of work pointed out as sub standard which may be difficult to rectify and in the opinion of the PGMT, Thrissur, the items in question will not materially deteriorate the quality of service provided by the construction, the PGMT Thrissur, shall appoint committee to work out the reduced rates payable to the contractor for such sub standard work. The committee shall constitute one Divisional Engineer other than the one who is directly in-charge of the work, involving sub standard items of work, as Chairman and one S.D.E. and an Accounts Officer as members. The committee shall take into account the approximate cost of material/work pointed out as sub standard and recommend the rates payable for sub standard work which shall not exceed 60% of the approved rates of the item in question.

Delays in the contractor’s performance:

5.43 The work should be commenced by the contractor within three days for erection of OF cable for new FTTH connections and on the same day for the fault rectification work



from the date of issue of work order by the unit officer of the BA and completed within the stipulated time given in the work order The time allowed for completion of the work as entered in the tender shall be strictly adhered by the contractor and shall be deemed to be the most important aspect of the contract on the part of the contractor and shall be reckoned from THIRD day from issue of work order by BSNL or an earlier day if specified in the work order or Part – I. The work shall, throughout the stipulated period of contract, be proceeded with all due diligence to achieve the desired progress uniformly, and the contractor shall pay as penalty an amount equal to 0.5 % of the work order cost for each week of delay or part thereof for a period upto 10 weeks and thereafter at the rate of 0.7% of the value of the work order for each week of delay or part thereof for another 10 weeks of delay ,subject to a maximum of 12 (twelve) percent of the cost of the work awarded along with applicable GST ( as may be applicable).

5.44 On any date the penalty payable as above, reaches 12(twelve) percent of the estimated cost of the work, the contractor should proceed with the work further only on getting a written instructions from the Divisional Engineer that, he is allowed to proceed further with the work. It will be in the discretion of the Divisional Engineer to allow the contractor to continue with the work on the basis of any written agreement reached between the contractor and the Divisional Engineer one of the conditions of such agreement may be a stipulation for the contractor to agree for realization of penalty for delay at a higher rate as may be agreed between the Divisional Engineer and contractor. 5.45 Penalty for delay in completion of the work shall be recoverable from the bills of the contractor and /or from the bills of any other contract or at the time of final settlement of bills on completion of work. 5.46 In case of slow progress of the work in a route which have been awarded to a particular contractor, and the public interest does not permit extension of time limit for completion of work, the PGMT Thrissur will have the full right to order that the scope of the contractor may be restricted to such fraction of the whole of the work and get the balance executed at the risk and cost of the contractor. All such payments shall be recovered from the contractor’s pending bills or security deposit. 5.47 The PGMT Thrissur reserves the right to cancel the contract and forfeit the security deposit if the contractor fails to commence the work within 7 days after issue of the work order. 5.48 To ensure progress during the execution of work and to cause minimum inconvenience to the public, the contractor shall not be keep open the trench for more than 4 days for erecting the posts. In the event of contractor failing to comply with, these conditions, a penalty of recovery up to Rs.300/- per day the trench is kept open beyond the time limit allowed may be imposed by BSNL. This penalty will be in addition to that payable for delay or slow work.

5.49 If any such penalty is levied on a contractor for more than 2 occasions, then his/her contract could be terminated. In this regard the decision of PGMT, Thrissur shall be final and binding. 5.50 During excavation of trench utmost care is to be taken by the contractor, so that the existing underground cables/ utilities are not damaged or cut. 5.51 Cable owned by BSNL: In case any damage/cut is done to the existing cables



owned by BSNL, a penalty as per the schedule given below will be charged from the contractor or the amount will be deducted from his running bills; 5.52 Cable / Utility owned by Other Agencies: Damage caused for any other utilities the contractor shall be held fully responsible. The damage charges what ever claimed by the affected agency shall be borne by the Contractor. To this effect the amount shall be deducted from his bills / Security deposit or any other amount with BSNL. 5.53 The contractor while taking delivery of materials supplied by BSNL at the designated place shall thoroughly inspect all items before taking them over. In case of execution of the work, if any materials are found damaged/working unsatisfactorily, then a penalty equivalent to the cost of material plus (+) 17.5 % as penalty shall be recovered from the contractor’s payment/securities. 5.54 However, contractor will not be penalised for any defect in workmanship of the materials, which shall be taken up separately with the supplier of the stores. 5.55 Circumstances for rescission of contract: Under the following conditions the competent authority may rescind the contract. a) If the contractor commits breach of any item of terms and conditions of the contract. b) If the contractor suspends or abandons the execution of work and the engineer in-charge of the work comes to conclusion that work could not be completed by the due date for completion or the contractor had already failed to complete the work by that date. c) If the contractor had been given by the officer-in-charge of work a notice in writing to rectify/replace any defective work and he/she fails to comply with the requirement within the specified period. 5.56 Upon rescission of the contract, the security deposit of the contractor shall be liable to be forfeited and shall be absolutely at the disposal of the BSNL as under: 5.56,.1 Measurement of work executed since the date of last measurement and up to the date of rescission of contract shall be taken in the presence of contractor or his authorized representative who shall sign the same in the MB. If the contractor or his authorized representatives do not turn up for joint measurement, the measurement shall be taken by the officer authorized for this purpose after expiry of due date given for joint measurement. The measurement taken by the officer so authorized shall be final and no further request for joint measurement shall be entertained. 5.56.2 The unused material (Supplied by the Department) available at site, shall be transported back by the department to the Telecom Store at the risk and cost of the contractor. If any such material is found damaged/lost then the penalty shall also be recovered from the contractor as per conditions in tender documents, ibid. 5.56.3 The un-executed work shall be got executed through the qualified bidder from amongst the bidders, who participated in the bidding process, by giving them offers in their order or ranking (L2, L3---) at their quoted rates. If the work was awarded on single tender basis then the department shall get the unexecuted work completed through any other contractor approved in the PGMT TCR at the approved rates of that particular section or to execute the work departmentally, as is convenient or expedient to the Department at the risk and cost of the contractor. In such a event no compensation shall be payable by the BSNL to the contractor towards any inconvenience/loss that he may be subjected to as a result or such as action by the BSNL. In this regard the decision of the PGMT TCR shall be final



and binding. In all these cases, expenses which may be incurred in excess of the sum which would have been paid to the original contractor if the whole work had been executed by him shall be borne and paid by the original contractor and shall be deducted from any money due to him by the BSNL under the contract or any other account what so ever any where in the department or from a security deposit. 5.57 The certificate of the Divisional Engineer in-charge of work as to the value of work done shall be final and conclusive against the contractor, provided always that action shall only be taken after giving notice in writing to the contractor. 5.58 The Department may at any time terminate the Contract by giving written notice to the contractor, without compensation to contractor, if the contractor becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right or action or remedy which has accrued or will accrue thereafter to the BSNL. 5.59 Upon rescission/termination of the contract, the contractor shall be debarred from participating in any of the tenders pertaining to the BA, for a period ONE YEAR from the date of issue of rescission/termination order by the BA. The unexecuted work will be got completed by any other contractor, approved in the BA. 5.60 BSNL may at any time terminate the Contract by giving written notice to the contractor, without compensation to Contractor, if the Contractor becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right or action or remedy which has accrued or will accrue thereafter to BSNL. 5.61 The BSNL may, at any time, at its option cancel and terminate this contract by written notice to the contractor, in which event the contractor shall be entitled to payment for the work done up to the time of such cancellation. 5.62 In the event of the termination of the contract, the contractor shall forthwith clear the site of all the contractor’s materials, machinery and equipment’s and hand over possession of the work/operations concerned to the BSNL or as the BSNL may direct. 5.63 The BSNL may, at its option, cancel or omit the execution of one or more items of work under this contract and any part of such items without any compensation whatsoever to the contractor. Issuance of Notice: 5.64 The Divisional Engineer (OF Installation) / Divisional Engineer of Divisions shall issue Show cause notice giving details of lapses, violation of terms and conditions of the contract, wrongful delays or suspension of work or slow progress to the contractor directing the contractor to take corrective action. A definite time schedule for corrective action shall be mentioned in the show cause notice. If the contractor fails to take corrective action within the stipulated time frame, the Divisional Engineer in-charge shall submit a draft of final notice along with a detailed report to the competent authority who had accepted the contract. 5.65 The final notice for rescission of contract to the contractor shall expressly state the



precise date and time from which the rescission would become effective. The following safe guards shall be taken while issuing the final notice: a) During the period of service of notice and its effectiveness, the contractor should not be allowed to remove from the site any material/equipment belonging to BSNL. b) The contractor shall give in writing the tools and plants he would like to take away/remove from the site. Such of the materials as belong to him and which may not be required for future execution of balance work may be allowed by the Divisional Engineer in-charge of work to be removed with proper records. c) No new construction beneficial to the contractor shall be allowed d) Adequate security arrangement by BSNL in replacement of the contractor watch and ward shall be made forthwith. Expenses on this account are recoverable from the security deposit or any amount due to the contractor. INDEMNITIES 5.66 The contractor shall at all times hold the BSNL harmless and indemnify from against all action, suits, proceedings, works, costs, damages, charges claims and demands of every nature and descriptions, brought or procured against the BSNL, its officers and employees and forthwith upon demand and without protect or demur to pay to the BSNL any and all losses and damages and cost (inclusive between attorney and client) and all costs incurred in endorsing this or any other indemnity or security which the BSNL may now or at any time have relative to the work or the contractors obligation or in protecting or endorsing its right in any suit on other legal proceeding, charges and expense and liabilities resulting from or incidental or in connection with injury, damages of the contractor or damage to property resulting from or arising out of or in any way connected with or incidental to the operations caused by the contract documents. In addition the contractor shall reimburse the BSNL or pay to the BSNL forthwith on demand without protect or demur all cost, charges and expenses and losses and damages otherwise incurred by it in consequences of any claim, damages and actions which may be brought against the BSNL arising out of or incidental to or in connection with the operation covered by the contractor. 5.67 The contractor shall at his own cost at the BSNL’s request defend any suit or other proceeding asserting a claim covered by this indemnity, but shall not settle, compound or compromise any suit or other finding without first consulting the BSNL.

FORCE MAJEURE:

5.68 If any time, during the continuance of this contract, the performance in whole or in part by either party or any obligation under this contract shall be prevented or delayed by reason of any war, or hostility, acts of the public enemy, civil commotion sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God(herein after referred to as events) provided notice of happenings, of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any such claim for damages against the other in respect of such non-performance and work under the contract shall be resumed as soon as practicable after such event may come to an end or cease to exist, and the decision of BSNL as to whether the works have been so resumed or not shall be final and conclusive, provided further that if the performance, in whole or part of any obligation under this contract is prevented or



delayed by reason of any such event for a period exceeding 45 days either party may, at his option terminate the contract. 5.69 Provided also that if the contract is terminated under this clause, BSNL shall be at liberty to take over from the contractor at a price to be fixed by BSNL, which shall be final, all unused, undamaged and acceptable materials, bought out components and stores in the course of execution of the contract, in possession of the contractor at the time of such termination of such portion thereof as BSNL may deem fit excepting such materials bought out components and stores as the contracts may with the concurrence of BSNL elect to retain. 5.70. Arbitration and jurisdiction Except as otherwise provided elsewhere in the contract, if any dispute, difference, question or disagreement arises between the parties hereto or their respective representatives or assignees. In connection with construction, meaning, operation, effect, interpretation of the contract or breach thereof which parties unable to settle mutually, the same shall be referred to Arbitration as provided hereunder:

1) A party wishing to commence arbitration proceeding shall revoke Arbitration Clause by giving 60 days notice to the designated officer of the other party. The notice invoking arbitration shall specify all the points of disputes with details of the amount claimed to be referred to arbitration at the time of invocation of arbitration and not thereafter. If the claim is in foreign currency, the claimant shall indicate its value in Indian Rupee for the purpose of constitution of the arbitral tribunal.

2) The number of the arbitrators and the appointing authority will be as under. Claim amount (excluding claim for counter claim, if any)

Number of arbitrator

Appointing Authority

Above Rs.5 lakhs to 5 crores

Sole Arbitrator to be appointed from a panel of arbitrators of BSNL

BSNL (Note: BSNL will forward a list containing names of three empanelled arbitrators to the other party for selecting one from the list who will be appointed as sole arbitrator by BBNL)

Above 5 crores 3 Arbitrators One arbitrator by each party and the 3rd arbitrator, who shall be the presiding arbitrator, by the two arbitrators. BSNL will appoint its arbitrator from its panel

3) Neither party shall appoint its serving employee as arbitrator. 4) If any of the Arbitrators so appointed dies, resigns. Becomes incapacitated or

withdraws for any reason from the proceedings, it shall be lawful for the concerned party/arbitrators to appoint another person in his place in the same manner as aforesaid. Such person shall proceed with the reference from the stage where his predecessor had left it both parties consent for the same; otherwise, he shall proceed de novo.



5) Parties agree that neither party shall be entitled for any pre-reference or pendentelite interest on its claims. Parties agree that any claim for such interest made by any party shall be void.

6) Unless otherwise decided by the parties, Fast Track procedure as prescribed in Section 29 B of the Arbitration Conciliation Act, 1996 for resolution of all disputes shall be followed, where the claim amount is upto Rs.5 crores.

[29B. Fast track procedure- (1) Notwithstanding anything contained in the Act, the parties to an arbitration agreement, may, at any stage either before or at the time of appointment of thee arbitral tribunal, agree in writing to have their dispute resolved by fast track procedure specified in sub-section (3). 2) The parties to the arbitration agreement, while agreeing for resolution of dispute by fast track procedure, may agree that the arbitral tribunal shall consist of a sole arbitrator who shall be chosen by the parties. 3) The arbitral tribunal shall follow the following procedure while conducting arbitration proceedings under sub-section (1) –

a) The arbitral tribunal shall decide the dispute on the basis of written pleadings, documents and submissions filed by the parties without oral hearing;

b) The arbitral tribunal shall have power to call for any further information or clarification from the parties in addition to the pleadings and documents filed by them;

c) An oral hearing may be held only, if, all the parties make a request or if the arbitral tribunal considers if necessary to have oral hearing for clarifying certain issues;

d) The arbitral tribunal may dispense with any technical formalities, if an oral hearing is held, and adopt such procedure as deemed appropriate for expeditious disposal of the case.

4) The award under this section shall be made with a period of six months from the date the arbitral tribunal enters upon the reference. 5) If the award is not made within the period specified in sub-section (4), the provisions of sub-sections (3) to (9) of Section 29A shall apply to the proceedings. 6) The fees payable to the arbitrator and the manner of payment of the fees shall be such as may be agreed between the arbitrator and the parties.] 7. The arbitral tribunal shall make and publish the award within time stipulated as under: Amount of Claims and Counter Claims

Period for making and publishing of the award (counted from the date the arbitral tribunal enters upon the reference)

Under Rs.5 crores Within 6 months (Fast Track procedure) Above Rs.5 crores Within 12 months

However, the above time limit can be extended by the Arbitrator for reasons to be recorded in writing with the consent of parties and in terms of provisions of the Act. 8. In case of arbitral tribunal of 3 arbitrators, each party shall be responsible to make arrangements for the travel and stay etc.of the arbitrator appointed by it. Claimant shall also be responsible for making arrangements for travel/stay arrangements for the Presiding Arbitrator and the expenses incurred shall be shared equally the parties. In case of sole arbitrator, BSNL shall make all necessary arrangements for his



travel/stay and the expenses incurred shall be shared equally by the parties. 9. The Arbitration proceeding shall be held at New Delhi or Circle or SSA Headquarter (as the case may be). 10. Subject to the aforesaid conditions, provisions of the Arbitration and Conciliation Act, 1996 and any statutory modifications or re-enactment thereof shall apply to the arbitration proceedings under this clause. 5.71 SET OFF Any sum of money due and payable to the tenderer (including Security Deposit refundable to him) under this contract may be appropriated by the PGMT, BSNL Thrissur 680022 and set off against any claim of the BSNL for payment of a sum of money arising out of this contract or under any other contract made by the contractor with the BSNL. Sd/- Assistant General Manager (PLG), O/o, PGMT BSNL Thrissur 680022



SECTION –VI

SPECIAL CONDITIONS OF CONTRACT

GENERAL:

6.1 The work shall be accepted only after Testing carried out by officer-in-charge of Broadband designated by BSNL,(if required) as per prescribed schedule and work/material passing the test successfully. 6.2 BSNL reserves the right to disqualify such bidders who have a record of not meeting contractual obligations against earlier contracts entered into with BSNL. 6.3 BSNL reserves the right to black list a bidder for a suitable period in case he fails to honour his bid without sufficient grounds. 6.4 BSNL reserves the right to counter offer Price(s) against price(s) quoted by any bidder since BSNL needs more than one contractor to engage. 6.5 Any clarification issued by Corporation, in response to query raised by prospective bidders shall form an integral part of bid documents and it may amount to amendment of relevant clauses of the bid documents. 6.6 Tender will be evaluated as a single package of all the items given in the price schedule. 6.7 All work to be executed under the contract shall be executed under the direction and subject to the approval in all respects by the Divisional Engineer or Site Engineer, in-charge of work site who shall be entitled to direct at what point or points and what manner they are to be commenced, and from the time to time carried on. 6.8 The work in each route may be split up between one or two contractors, if considered expedient by the PGMT, Thrissur. 6.9 If the contractor shall desire an extension of time for completion of the work on the grounds of unavoidable hindrance in execution of work or on any other ground he shall apply in writing to the Divisional Engineer within 3 days of the date of hindrance on account of which he desires such extension as aforesaid. In this regard the decision of PGMT, Thrissur shall be final. 6.10 If at any time after the commencement of the work, BSNL may feel that execution of whole or part of work, as specified in the tender is not required to be carried out, then BSNL shall give notice in writing of the fact to the contractor who shall have no claim to any payment of compensation whatsoever on account of any profit or advantage which he might have derived in consequence of the full amount of the work not having been carried out neither shall he have any claim for compensation by reason of any alterations having been made in the original specifications, drawings, designs and instructions which shall involve any curtailment of the work as originally contemplated. 6.11 Whenever any claims against the contractor for the payment of a sum of money arises out of or under the contract, BSNL shall be entitled to recover such sum by appropriating in part of whole the security deposit of the contractor, and to Sell any BSNL promissory notes etc., forming the whole or part of such security or running / Final bill pending against any contract with BSNL. In the event of the security being insufficient or if no security has been taken from the contractor, then the balance or the total sum recoverable as the case may be, shall be



deducted from any sum then due or which at any time there after may become due to the contractor under this or any other contract with BSNL. Should this sum be not sufficient to cover the full amount recoverable the contractor shall pay to Corporation on demand the balance remaining due. 6.12 No official of Gazetted rank or other Gazetted officer employed in Engineering or administrative duties in an Engineering Department or any other Department of the BSNL is allowed to work as a contractor for a period of two years after his retirement from BSNL service without the previous permission of BSNL. This contract is liable to be cancelled if either the contractor or any of his employees is found at any time to be such a person who hadn’t obtained the permission of BSNL as aforesaid before submission of the engagement in the contractor’s service as the case may be. 6.13 In the event of the contractor being, adjudged insolvent or going voluntarily into liquidation of having received order or other order under insolvency act made against him or in the case of company, of the passing of any resolution, or making of any order for winding up whether voluntarily or otherwise, or in the event of the contractor failing to comply with any of the conditions herein specified, The PGMT, Thrissur, shall have the power to terminate the contract without any notice. 6.14 Without prejudice to any of the rights or remedies under this contract, if the contractor dies, the PGMT, Thrissur on behalf of the CMD, BSNL can terminate the contract without compensation to the contractor. However the PGMT, Thrissur at his discretion may permit contractor’s heirs to perform the duties or engagements of the contractor under the contract, in case of his death. In this regard the decision of the PGMT, Thrissur shall be the final. 6.15 In the event of the contractor, winding up his company on account of transfer or merger of his company with any other, the contractor shall make it one of the terms and stipulations of the contract for the transfer of his properties and business, that such other person or company, shall continue to perform the duties or engagement of the contractor under this contract and be subject to his liabilities there under. 6.16 The contractor shall give in writing to the proper person or authority with a copy to the Divisional Engineer such notification as may be mandatory or necessary in connection with the commencement, suspension, resumption, performance and/or completion of the contracted work. All notice shall be given sufficiently in advance of the proposed operation to permit proper co-relation of activities and the contractor shall keep all proper persons or authorities involved and advised of the progress of operations through out the performance of the work and/or with such other information and/or supporting figure and data as may from time to time as directed or required. 6.17 The contractor shall not be entitled to any compensation whatsoever by reason of suspension of the whole or any part of the work made necessary by the BSNL or deemed advisable on account of bad weather conditions or other force majeure conditions. 6.18 The contractor shall observe all the rules regarding the wages of the labourers and shall observe and abide to the Rules and Regulations of Labour Act and other Government enactments as enforced from time to time and indemnify the BSNL Thrissur SSA from any liability arising out of the violation/ non-compliance of the provisions made in the contract labour ( Regulation and Abolition) Act, 1970 and Central Rules, 1971 or any other relevant enactments as enforced from time to time. 6.19. The tenderer should produce Labour License Certificate from the Labour Department within 30 days from the date of issue of provisional awarding letter. Any liability within that period shall also be the responsibility of the contractors only. The certificate has to be renewed



then and there to cover the tender and extension period, if any. 6.20. SAFETY MEASURES 6.20.1. Adequate and proper safety precautions when working with KSEB Poles/ OH lines such as use of appropriate insulated rubber gloves ,goggles ,helmet, electric tester, guarding, isolating or insulating etc to be provided to the workers to prevent from contacting KSEB OH lines directly with any part of their body or indirectly through conductive materials, tools, equipments or induction. Avoid the use of aluminium or steel ladder. Adequate arrangements are required to be made by the contractor with KSEB authorities to deenergise the electric circuit, if required. All the safety measures required during the execution of the work shall be ensured by the contractor. 6.20.2 The contractor should have arranged insurance coverage for all the employees deployed for any kind of such works. Any unexpected eventuality happened during the execution of the work in the contract period shall be covered under the responsibility of the contractor. BSNL is fully exempted from the responsibility of such unexpected acts. 6.20.3 BSNL will be absolved off any legal or commercial implication related to any casualities occurring for the man power deployed by the contractor. The contractor should take necessary precautions related to the safety measures related to the work and also arrange insurance coverage where ever applicable. 6.20.4 The BSNL will not be responsible either to the Contractor or to its workers deployed at these work points for any medical assistance/injuries/death or any kind of loss occurred to employees deployed by the contractor. 6.21. Risk Clause: BSNL Thrissur reserves the right to discontinue the service at any time, if the services are found unsatisfactory by giving a show cause to be replied within a week and also has the right to award the contract to any other agency at the risk and cost of current agency and excess expenditure incurred on account of this can be recovered from Security deposit or pending bills or by rising a separate claim. 6.22. The contractor shall be fully responsible for the damages caused by the workers during execution of work, to the properties belonging not only to BSNL but also to other Departments, Organizations, Other Private Operators/ Organizations and individuals and the cost of such damages will be recovered from the amount payable to the contractor. 6.23. The tenderer shall be fully responsible for the compliance of all the provisions applicable under Labour Laws including 1.Payment of Wages Act 1936 2. The Contract Labour (R&A) Act 1970 3. The Employees Provident Fund and Miscellaneous Provisions Act 1952. 4. Employees State Insurance Act 1948 5. Workmen Compensation Act 1923 6. The Payment of Bonus Act 1965 7.Minimum Wages Act 1948 8.All other Acts and Statutes applicable from



SECTION VII

SCOPE OF WORK AND JURIDICTION OF CONTRACT

1. SPECIFICATION 1.1 TECHNICAL SPECIFICATION OF MATERIAL Technical specifications: BSNL approved Technical Specifications are mentioned below: I Cable Construction details 1. Colour of Fibre 4F: Blue, Orange, Green & Brown 2. Outer sheath Thickness 2.0mm(nominal) HDPE black 3. Cable length 2.0 Kms + 10% II General 1. No fibre in the cable shall have any joint 1.2 SPECIFICATION OF WORK Drawing Aerial OF cable 4F through BSNL/KSEB post as per the requirement of the field units. For KSEB post, necessary liaison/coordination/permission has to be arranged by the contractor in coordination with the field units. Authorised/ experienced persons should be utilised for working in KSEB post. While drawing aerial OF cable through electricity posts, insulator should be provided for GI wire on both side of each post and BSNL identification tag should be provided on aerial OF cable near the KSEB post. SCOPE OF WORK FOR NEW CONNECTIONS :

7.1. The work involves digging out old posts and stays, unfitting brackets, dismantling wires& cables etc and transporting these items to the new locations. The work also involves digging holes for erection of posts at new sites, fitting tubular posts, erecting posts, digging holes for stays, erecting, fixing and twisting stays, fitting 4w/Support brackets, erection of aerial cable, terminating aerial Optical fiber cable with optical splicing machine at customer end / Splitter location, tapping from existing Overhead OF joint and concreting the post base, digging pits to a depth of 160cm. at the main joint for tapping fibre from the main joint etc. without damaging to the existing system. Aerial optical cable to be erected with the support of GI wire. Aerial optical cable to be clamped with insulated supporting 16 SWG GI wire. The materials except AB Post/ GI pipe to be provided by the contractor. 7.2. The depth of the pits for erecting tubular posts should be such that, the vent hole of the socket, after erection of the posts should be above ground level. The sides of the pit should be tightly packed so that the post is straight. For fitting tubular posts, insert the top end of the B tube in to the band at the bottom end of the A tube and ram the B tube against a strong support, so that the tubes fit well. Socket B should then be fitted to the B tube in the similar manner. BC posts should also be fitted in the similar fashion. Items will be supplied by BSNL. 7.3. The stays for the posts must be erected without disturbance to traffic for the stability of the alignment counterbalancing the wind pressure and load of aerial cable. The pits for erecting stays should be dug to such a depth that 30cm length of the stay rod should be above the ground level after erection. The stays are to be erected using the standard components only. The SSNP should be cleaned and lubricated well before erection. A minimum of three strands of 5.60mm dia. GI wire should be used for twisting the stays. The collaring should be with 3.55 mm GI wire. These items will be supplied by BSNL.

7.4. The brackets are to be fitted to the posts using correct sizes of U clamps and saddles and the accessories are to be properly fitted and tightened. The bolts are to be tightened so that the brackets are straight and do not shake while erecting the cables. The minimum separation between brackets should be 9”. Items will be supplied by BSNL. BSNL advertising boards to be fixed on the AB posts as instructed by BSNL. The advertising boards will be supplied by BSNL.

7.5. The contractor will have to supply the necessary components required for concreting the



post base. At places where normal depth can not be achieved for erection of posts, proper RCC concreting in the dimension 0.5x0.5x0.5 cubic meter should be made around the post. 7.5(a) The contractor will have to dig pits upto the depth of 160cm. at the main joint for tapping fibre from the main joint with the co-ordination of OF team. 7.5(b) Tapping of Main cable fibres to the Branched cable The 4F cable laid to the Customer premises is to be connected to the fibres in the Main cable for extending services from the Tele. Exchange(FTTH/ILL/PRI). For this the branched cable is to be brought to the U/G Main cable joint. The work includes (1) Locating and opening of the Concrete Ring by trenching, carefully taking out the branch joint kit, opening the kit, identifying the spare fibres, testing with OTDR and Visual Fault Locator(VFL) for confirmation , and splicing the required number of fibres from the Main cable to the branched cable, without disturbing the working fibres., as per the instructions by the concerned SDE/JTO Transmission. (2) the BJC has to be closed carefully by placing the Ring safely. It is to be covered with soft soil and the RCC Slab to be placed back carefully. (3) the Ring & Slab to be protected by putting back the soil and the terrain to be brought back to the original condition.

7.6. The optical aerial cable of standard quality must be erected and clamped to the brackets/accessories. The quality and standard of material supplied by the contractor should be got approved by the competent authority Divisional Engineer designated by BSNL, Thrissur. The aerial cable must be terminated properly in each post erected in the tunings of the road.

7.7 The aerial optical cable must be spliced at customer end /splitter as per the requirement using optical splicing machine. Tapping from the existing overhead joint / overhead straight joint has to be carried out by contractor wherever required. The splicing machine and kit is to be arranged by the contractor.

7.8 After the completion of work contractor has to ensure the quality and performance of the cable and work. The attenuation of every fibre of the newly laid cable by the contractor should be less than 0.2dB per KM. Also the splice joint at each location should be less than 0.5 dB. The cable will be tested by BSNL to check the attenuation of fibre within the permissble limit of 0.5dB per km.

7.9. The rates for dismantling items is inclusive of the charges for handling and transportation back to the SSA store at Ollur / to the office of Divisional Engineer OF Installation/DET’s of divisions, Thrissur. The contractors shall transport (including loading and unloading) all stores issued to him or supplied by him to the site of work. The contractor shall provide at his own cost all tools, plants, appliances, implements etc. required for proper execution of work.

7.10. The contractor should take possession of all the stores from the concerned officer in charge of the work and he should keep an updated account of all the stores received/utilized for the work and the balance with him. Contractor shall be responsible to return all the unused/recovered stores to the store dump of BSNL, before submission of the bill for the respective work, failing which, the cost of such items that are not returned shall be deducted from the bill/security deposit at the discretion of the Principal General Manager



Telecom, BSNL, Thrissur.

7.11. The responsibility of getting the stores to the work place and returning unused/recovered stores back to store lies with the contractor. Any loss or damage to BSNL as a result of non-observance of Government rules and regulations during the execution of the contract should be compensated by the contractor within the stipulated time. If the contractor is responsible for the delay in execution of the work, he will be charged 5% of total amount of work/ per week. 7. 12.The contractor shall not assign or sublet in full or any part of the contract.

SCOPE OF THE WORK FOR MAINTENANCE OF OVERHEAD OPTICAL FIBER CABLE

7.13. Localizing the cable fault and drawing the cable at sufficient height through posts to join together. The extra cable required for jointing the cable may be taken from the store.

7.14 Splicing of fibers, closing of joints with necessary joint closure, end to end fiber testing and putting through the system. During system test and its restoration it may be required to put contractor’s personnel at the other end of the link for system testing purposes.

7.15 Re-shackling / tightening of sagging lines, including erection of AB posts wherever required. 7.16 Recovery of OF cable, AB posts and and accessories from disconnected subscribers or

fault locations. 7.17 All testing instruments, tools and machines required for completing the work, including

splicing work, should be arranged by the contractor. The company is not liable to provide any tools or machinery for executing the work.

7.18 Transportation of cable and other store materials to and fro from site to store. 7.19 Tents, Road-block signals and warning boards supplied by BSNL must be erected wherever

and whenever required. 7.20 The contractor must take with him enough quantity of required consumable materials for

executing the work. 7.21 Providing necessary lighting arrangement wherever necessary in the work spot. 7.22 The splicing work ,if any related to the main line of the cable, shall be done in presence of

BSNL staff only 7.23 Jungles’ cutting is to be done as per requirement. If any tree etc. fall on private premises

permission & compensation, if required the contractor has to solve at his own endeavor & cost. 7.24 The contractor is responsible to take back the balance materials and scrap materials from site

to the store after completion of the work.



SECTION VIII

AGREEMENT

NIT No PLG/846/Tender for erection of Aerial Optical Fibre / TCR/ 2018-19 Dated 24/04/2018

The successful Tenderer shall have to execute the following agreement: * This agreement made on this ………………day of…………........ (month)………… year betweenM/s……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………….. “herein after called The Contractor” (which expression shall unless excluded by or repugnant to the context, include his successors, heirs, executors, administrative representative and assignee) of the one part & the BSNL of other part.

Where as the contractor has offered to enter into contract with the said BSNL for the erection of Aerial OF cable including supply, erection and testing for providing FTTH &EB connections(ILL,PRI etc and maintenance of Aerial OF cable connections in Thrissur BA on the terms and conditions herein contained and the rates approved by the BSNL (copy of rates annexed) have been duly accepted and where as the necessary security deposits have been furnished in accordance with the provisions of the tender document and where as no interest will be claimed on the security deposit. Now these presents witness and it is hereby agreed and declared by and between the parties to these presents as follows. 1. The contractor shall, during the period of this contact that is to say from……………..to ……………………………….……………or completion of work for Rs………………………………….(in words)…………………….………………………………………………..……………………………whichever is earlier or until this contact shall be determined by such notice as is hereinafter mentioned, safely carryout, by means of labours employed at his own expenses and by means of tools, implements and equipments etc. to be supplied by him to his labour at his own expenses, all works as described in tender documents (annexed to the agreement), when the BSNL or any other persons authorized by the PGMT, Thrissur in that behalf require. It is understood by the contractor that the quantity of work mentioned on the schedule is likely to change as per actual requirements as demanded by exigent of service. 2. The NIT (Notice inviting tender), Bid document, letter of intent, approved rates, annexed hereto and such other additional particulars, instructions, work order as may be found requisite to be given during execution of the work shall be deemed and taken to be an integral part of the contract and shall also be deemed to be included in the expression “The agreement” or the Contract wherever herein used. 3. The contractor shall also supply the requisite number of workmen with means & materials as well as tools, appliances, machines, implements, vehicles for transportation, cartage etc. required for the proper execution of work within the time prescribed in the work order. 4. The contractor hereby declares that nobody connected with or in the employment of the



BSNL is not/ shall not ever be admitted as partner in the contract. 5. The contractor shall abide by the terms and conditions, rules, guidelines, construction practices, safety precautions etc. stipulated in the tender document including any correspondence between the contractor and the BSNL having bearing on execution of work and payments of work to be done under the contract. 6. The cost of damages caused to public, private, BSNL Utilities or properties and life shall be borne by the contractor.

In witness whereof the parties presents have here into set their respective hands and seals the day and year in …………………………..

Above written : Signed sealed & delivered by the above named Contractor in the presence of

Witness:

1.

2. Signed sealed & delivered on behalf of the CMD, BSNL by the

Witness :

1. 2.



SECTION IX Certificate of No Near Relatives in BSNL

I, …........................................................... s/o…........................................... hereby certify that none of any relative(s) as defined in the tender document is/are employed in BSNL. In case at any stage it is found that the information given by me is false / incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me.

Signature of Tenderer:

Name & Address



SECTION X

Letter of Authorization for attending Bid Opening

(To reach Assistant General Manager (PLG) before date of bid opening)

To Assistant General Manager (PLG) O/o PGMT, Sanchar Bhavan , Kovilakathumpadam, TUDA Road, Thrissur -22 Subject: Authorization for attending bid opening on

________________________________(date) in the Tender of _________________________________________________________

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of ______________________________________________ (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures I. II. Alternate Representative Signatures of bidder Or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In

cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case

authorization as prescribed above is not recovered.



SECTION XI

FORMAT FOR THE PERFORMANCE BANK GUARANTEE

(To be executed on Rs.200/- non- judicial stamp paper) Re: Bank Guarantee in respect of the tender for the erection of aerial OF cable including supply, erection and testing for providing FTTH connections&EB connections(ILL,PRI etc) and Maintenance of Aerial OF connections in Thrissur BA dated ………………………..between Bharat Sanchar Nigam Limited and M/s ………………………………………………………………………………………………………………. having its Registered Office at ……………………………………………….(hereinafter called CONTRACTOR) has entered into an agreement dated ……………………….(hereinafter referred to as “ the said agreement “) with M/s. Bharat Sanchar Nigam Limited (BSNL in short) (A Government of India Enterprise) with Corporate office at Harish Chandra Mathur Lane Janpath, New Delhi – 110 001 and having Telecom Circle Office at ………………..through CGMT ………………. Whereby BSNL has agreed to appoint CONTRACTORS for providing BSNL services on the terms and conditions exclusively mentioned therein for the circle…………………………………………………………………………. It has been agreed between the parties that a Bank Guarantee equivalent to 5% of the contract amount shall be given by the CONTRACTOR in favour of the BSNL for due and faithful performance of the terms and conditions of the said agreement. ..………………………………………………………….Bank having its office at ………………………………… has at the request of the CONTRACTOR (M/s ………………………………………………..), agreed to give the guarantee as hereinafter contained: 1. We,…………………………………………… (hereinafter called “the Bank”) do hereby undertake and assure to the BSNL that if in the opinion of the BSNL , the CONTRACTOR has in any way failed to observe or perform the terms and condition of the said agreement or has committed by breach of its obligations there-under, the Bank shall on demand and without any objection or demur pay to the BSNL the said sum of Rs. /- (Rupees…………………….………………….) or such lesser amount as BSNL may demand without requiring BSNL to have recourse to any legal remedy that may be available to it compel the Bank to pay the same. 2. Any such demand from the BSNL shall be conclusive as regards the liability of CONTRACTOR to pay to BSNL or as regards the amount payable by the Bank under his guarantee. The Bank shall not be entitled to withhold payment on the ground that the CONTRACTOR had disputed its liability to pay or has disputed the quantum of the amount or that any arbitration proceeding or legal proceeding is pending between CONTRACTOR and BSNL regarding the claim.

3. We , the Bank further agree that the guarantee shall come into force from the date hereof and shall remain in full force and effect for the period of eighteen months from the date of commencement of the agreement or the term of his guarantee whichever is later. But if the period of the said agreement is extended either pursuant to the provisions in the said Agreement or by mutual agreement between the CONTRACTOR and the BSNL, the Bank shall automatically renew the period of the Guarantee for such period which express six months after the renewed period of the said agreement failing which it shall pay to the BSNL the said sum of Rs………………......./-



(Rupees……………………………………………………………………………….……………….only) without BSNL demanding the payment of the above sum.

4. The Bank further agrees that the BSNL shall have the fullest liberty without the consent of the Bank and without affecting in any way the obligations hereunder to vary any of the terms and conditions of the said agreement or to extend the time for performance of the said agreement from any of the powers exercisable by BSNL against the CONTRACTOR and to forebear to enforce any of the terms and conditions relating to the said agreement and the Bank shall not be relieved from its liability by reason of such failure or extension being granted to CONTRACTOR or through any forbearance, act or omission on the part of BSNL or any indulgence by BSNL to CONTRACTOR or any other matter or thing whatsoever which under the law relating to sureties would but for this provision have the effect of relieving or discharging the guarantor. 5. The Bank further agrees that in case this Guarantee is required for a larger period and it is not extended by the Bank beyond the period specified above in Clause 3, the Bank shall pay to BSNL without BSNL having to demand the payment of the said sum of Rs ………………….. (Rupees ………………………………………………………….…………….) on the last day on which the Bank Guarantee is due to expire. 6. Notwithstanding anything herein contained;

a) The liability of the Bank under this guarantee is restricted to Rs……….……/- (Rs.

………………………………………………………………………………………) and it will remain in force for a period of 18 months ie. Up to…………………

b) The guarantee shall stand completely discharged and all rights of the BSNL under this Guarantee shall be extinguished if no claim or demand is made on us in writing on or before…………………….

7. The Bank guarantee under its constitutional power to give this guarantee and ……………………………………………………………and …………………………………………who have signed it on behalf of the Bank have authority to do so.

(Authorized signature of the Bank Official) Power of Attorney General: Dated: at



SECTION – XII

AUTHORISATION FOR PAYMENT OF SUPPLIER’S/CONTRACTOR’S BILLS THROUGH E-PAYMENT PROFORMA

1. Name of The Bidder

2. Address

3. Telephone Number

4. E-mail ID

5. Name of the Bank

6. Branch Name

7. Type of Account SB A/C CURRENT A/C

8. Name of the Account Holder

(As per Bank Account)

9. Account Number appearing in the Cheque Book

10. IFSC Code of Branch

11. Branch Address

12. Telephone Number of the Branch

I hereby express my willingness to receive payment of the bills through Electronic Fund Transfer Scheme. I do authorise the Accounts Officer (Cash) BSNL to arrange to credit the payment of my bills through Electronic Payment System to my account given above.

Note: Copy of 1st page of bank passbook or cancelled cheque leaf is enclosed.



SECTION – XIII

CERTIFICATE

(FOR TENDER DOCUMENT DOWNLOADED FROM INTERNET)

I / We , …………………………………………….hereby declare that the tender

document submitted has been downloaded from the website

http://www.keralatelecom.com and no addition/ deletion/ correction has been made

in the downloaded tender document. I also declare that I have enclosed a DD for

Rs.525/- towards the cost of bid document along with the tender.

Signature of the tenderer Name Place Date



SECTION – XIV

Letter to refund EMD From .............................................. ................................................ To The Principal General Manager Telecom, BSNL , Thrissur. Sir ,

Sub : Erection of Aerial Optical Fibre Cable for provision of FTTH & EB connections(ILL,PRI etc) and maintenance of aerial OF cable connections in Thrissur BA, Zone ----

Ref : My/Our Tender for the Tender No.PLG/846/Tender for erection of Aerial Optical Fibre / TCR/ 2018-19/__ Dated 24/04/2018

I / We have submitted tender for Erection of Aerial Optical Fibre Cable for provision of FTTH & EB connections(ILL,PRI etc) and maintenance of aerial OF cable connections in Thrissur BA as per notification cited above. In case my / our tender is not accepted by the Company, the EMD remitted by me/us may kindly be returned as soon as possible. An advance stamped receipt for the above is enclosed herewith.

Thanking you, Yours faithfully , Signature of Tenderer.

PRE – RECEIPT ( For refund of Earnest Money)

Received Rs............................ ( Rupees ............................................................................. ................................................................................................from AO (Cash) , O/o.PGMT, BSNL,

Thrissur being the refund of Earnest Money Deposit made against Tender No:PLG/846/Tender for erection of Aerial Optical Fibre / TCR/ 2018-19/__ Dated 24/04/2018

vide receipt no. ........... dated ........for Zone …… SIGNATURE OF TENDERER

( Please affix Revenue Stamp) Name :

Address : Phone No.

Place : Date : Note :

1. EMD will be refunded only after the finalisation of the tender. 2. This should be filled in completely at the time of submission of tender documents. 3. Receipt in original to be enclosed.



Seal & Signature of the bidder

SECTION-XV A. DOCUMENTS TO BE SCANNED AND UPLOADED IN THE E-TENDER PORTAL ( FOR QUALIFYING

BID ) FOR EACH ZONE SEPERATELY FOR TECHNICAL BID.

1 Scanned Copy of Bank draft/ Money receipt from AO (Cash), BSNL, Thrissur for EMD and Cost of tender form as specified in Section 1.

2 Bid form dully filled in as per section II

3 Tenderer’s profile duly filled in, as per section III of the tender document

4 Letter of authorization for attending bid opening

5 Self attested copy of Latest income tax return

6 Self attested copy of the registration of the firm. Authenticated copy of partnership deed in cases of partnership firm/ Certificate of Incorporation, Article & memorandum of association in case of Private/Public Limited Companies

7 Declaration of EPF,ESI & Misc provisions act

8 Certificate for downloaded tender document from internet

9 No relation certificate

10 In case of NSIC proof regarding current registration and undertaking.

11 Declaration by clause by clause compliance

12 Self attested copy of GST Registration

13 Self attested copy of valid PAN Number

14 Self attested copy of Labour license from the Central Labour Commissioner if the number of workers is 20 or more

15 Self attested copy of valid EPF registration

16 Self attested copy of valid ESI registration

17 Experience certificate



(B). DOCUMENTS TO BE SUBMITTED OFFLINE (FOR QUALIFYING BID) FOR EACH ZONE SEPERATELY TO AGM (PLG) , O/O PGMT, BSNL, THRISSUR

1 Bank draft/ Money receipt from AO (Cash), BSNL, Thrissur for EMD and Cost of tender form as specified in Section 1.

2 Bid form dully filled in as per section II

3 Tenderer’s profile duly filled in and signed, as per section III of the tender document

4 Letter of authorization for attending bid opening

5 Self attested copy of Latest income tax return

6 Self attested copy of the registration of the firm. Authenticated copy of partnership deed in cases of partnership firm/ Certificate of Incorporation, Article & memorandum of association in case of Private/Public Limited Companies.

7 Declaration of EPF, ESI & Misc provisions act

8 Certificate for Tender document downloaded from internet

9 No relation certificate

10 In case of NSIC proof regarding current registration and undertaking.

11 Declaration by clause by clause compliance 12 Self attested copy of GST Registration 13 Self attested copy of valid PAN Number 14 Self attested copy of Labour license from the Central Labour Commissioner if the

number of workers is 20 or more

15 Self attested copy of valid EPF registration 16 Self attested copy of valid ESI registration 17 Experience certificate

18 Original power of attorney in case person other than the tenderer has signed the tender documents

19 List of qualified experienced personnel, who are working for the tenderer, who will be deployed for the work.

20 Vender master form duly filled and signed

21 Mandate form for transfer of payments through electronic clearance/ electronic fund transfer scheme

22 Request for refund of EMD with pre- receipt 23 Tender documents in original duly filled in and signed and sealed on all pages by

tenderer.. All corrections and overwriting must be initiated with date by the tenderer..



SECTION XVI CHECK LIST

S.No Description

Remarks (Yes (Y), No (N), Not Applicable

(NA)(√ Tick whichever is applicable)

Y N NA

1 DD/ Banker’s Cheque/cash receipt towards cost of Tender Form

2 DD/ Banker’s Cheque/cash receipt towards cost of EMD/Bid Security

3 Bid form/ Tenderer’s Profile duly filled and signed.

4 Authorisation for attending bid opening.

5 Self attested copy of latest income Tax return

6 Self attested copy of registration of the firm

7 Authenticated copy of partnership deed in case of partnership firm

8 Self attested copy ofArticles of Association, Memorandrum of Association, Partnership Deed or Proprietorship Deed as the case may be wherever applicable.

9 Declaration of EPF,ESI & Misc provisions Act

10 Certificate for tender document downloaded from internet

11 No near relative certificate duly filled and signed

12 In case of NSIC proof regarding current registration and undertaking

13 Declaration by clause by clause

14 Self attested copy of GST Registration

15 Self attested copy of valid PAN Number

16 Licence from Central Labour Commissioner if the number of workers under him is 20 or more

17 Self attested copy of valid EPF registration

18 Self attested copy of valid ESI registration

19 Experience certificae

20 Original power of attorney in case person other than the tenderer has signed the tender documents

21 List of qualified experienced personnel, who are working for the tenderer, who will be deployed for the work.

22 Vender master form duly filled and signed

23 Mandate form for transfer of payments through electronic clearance/ electronic fund transfer scheme duly filled and signed

24 Request for refund of EMD with pre- receipt

25 Financial Bid duly filled and signed

Note: Original copies of the documents should be submitted for verification as and when demanded by BSNL.



SECTION XVII

Title* :Mr/Mrs/M/s/Dr. Name* : Address* : Town/District* : City* : State* : Country* : Postal/Pincode* : Contact details : Telephone number : Fax no. : Email Id : (Mandatory for E tendering) Name of contact person: Mobile no. : Alternate contact person: Mobile no. : Tax Information : PAN : GSTIN : Tax Registration no. : (For Foreign vendors) Income Tax Exemption Details: IT exemption no. : IT exemption rate:



IT exemption date : IT exemption date from : IT exemption date to: Payment Transaction/Bank Details: Bank Country : Bank Name : Bank Address : Bank Account No. : Bank IFSC : Account Holder’s Name : Type of account : Savings/Current SWIFT Code for foreign vendors: IBAN for foreign vendors : Industry Status : Micro/SSI status : Yes/No



SECTION-XVIII

DECLARATION OF EPF & ESI AND MISC. PROVISION

I, ….......................................................(name of authorised signatory)

hereby declare compliance towards conditions of the EPF and Misc. provisions Act

1952 and authorize BSNL to recover any payment that arises due to failure to

comply with any of the Labour legislations and statutory conditions viz. ,Labour,

EPF,ESI etc., or any other acts dealing with the same and all other acts mentioned

in the tender document.

Place:

Date :

Signature of the Tenderer/Authorized signatory

Name of the Tenderer :

Seal of the Tenderer



SECTION XIX

DECLARATION ON CLAUSE BY CLAUSE COMPLIANCE

I , ………………………………………………………………..(authorized signatory)

Hereby declare that I shall comply with all the terms and conditions of the tender

documents as outlined in all the clauses unconditionally.

Place: Signature of the Tenderer: Date:

Name of the Tenderer:



BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise)

Bid Document

(Financial)

Tender for Erection of Aerial Optical Fibre Cable for Provision of FTTH & EB connections (ILL, PRI

etc) and maintenance of Aerial OF cable connections in Thrissur BA

Tender No: PLG/846/Tender for erection of Aerial Optical Fibre / TCR/ 2018-19 Dated 24 /04/2018

Office of The Principal General Manager Thrissur Telecom District



SECTION XX STANDARD SCHEDULE OF RATES

Annexure - A

Sl.No

Description of item Scheduled rates (Rs)

1a Erection of aerial cable using accessories including standard 4F aerial OFC, loading & unloading charges (The payment will be made for the actual length of cable erected, ie, in proportionate to the rate quoted for 1 KM . The quality and standard of the material should be got approved by the competent authority)

Rs 16/- one meter

1b Erection of aerial cable using accessories including standard 6F aerial OFC, loading & unloading charges (The payment will be made for the actual length of cable erected, ie, in proportionate to the rate quoted for 1 KM. The quality and standard of the material should be got approved by the competent authority)

Rs 18/-per meter

2 Erection of aerial cable using accessories including loading & unloading charges and excluding standard aerial OFC (cable will be provided by BSNL)

Rs 6/- one meter

3 Guarding with GI wire including 14swg insulated GI wire including material. The quality and standard of the material should be got approved by the competent authority

Rs 7/- per meter

4 Erection of 16 swg insulated steel wire including binding aluminium wires including material. The quality and standard of the material should be got approved by the competent authority

Rs 7/-per meter



Annexure – B (Rates are fixed)

Sl.No Description of item Scheduled rates (Rs)

1 Digging out one post

Rs 140/- one

2 Digging of pits 85cm deep and erecting one post

Rs 150/- one

3 Dismantling of 4w brackets, if any

Rs 7/- one

4 Fitting of 4w brackets & accessories to one post

Rs 10/- one

5 Erection of stays with all accessories in one post including digging holes for anchors

Rs 56/-one

6 RCC concreting for one post base(0.5x0.5x0.5m3) Rs 3850/- cubic meter

7 Loading,Unloading and Transportation charges per post 120/-one

8 Digging of pits to a depth of 160cm. at the main joint for tapping from the main joint

Rs.1500/-per no

9 Tapping of fibres from main UG OF Cable Rs.950/-per joint

10 Erection of splitter in the overhead joint box without materials a) 1:2 splitter b) 1:4 splitter

Rs.300/- Rs.500/-

11 Optical fibre splicing for tapping from existing overhead joint Rs.100/-per splice

12 4F Optical fibre splicing for straight joint including kit Rs.520/-per joint

13 Optical fibre splicing for tapping from existing OF cable a) Iincluding kit b) For each additional splice

Rs.220/- per joint Rs.100/- per splice

14 Optical fibre splicing at customer end/splitter a) with accessories b) For each additional splice

Rs.205/-per joint Rs.100/- per splice

15 Refixing of OH OF cable at sag locations Rs.2/-per metre

16 Recovery of OF Cable and accessories from closed down connections or faulty locations

Rs.5/-per metre

17 Laying aerial OFC for attending breakdown maintenance (irrespective of the count of the cable)

Finalized tender rate

18 Fixing of insulator including material cost for aerial OF cable erection on both side of KSEB post

Rs.17/- per one

19 Fixing BSNL Identification tag(Laminated-Length -10cm, width – 4cm) including material cost

Rs.2/- per one



SECTION XXI

Financial Bid

To

The Principal General Manager, BSNL Thrissur.

Subject: Financial Bid for the tender for Erection of Aerial Optical Fibre Cable for provision of FTTH & EB connections(ILL,PRI etc) and maintenance of Aerial OF connections in

Thrissur BA Name of Zone :……………………………..

Ref : Tender No: PLG/846/Tender for erection of Aerial Optical Fibre / TCR/ 2018-19 Dated 24/04/2018

Dear Sir, Having examined the tender documents, terms and conditions stipulated therein specifications of work etc., we the undersigned offer to execute the Aerial Optic Fibre cable construction &maintenance works in conformity with the said specifications and conditions of contract at the percentage (Below/at par/above) on standard schedule of rates in section XX Annexure A quoted as under. In figures………………………………………% BELOW In words………………………………………..percent OR In figures………………………………………% AT PAR In words………………………………………..percent OR In figures………………………………………% ABOVE In words………………………………………..percent If our Bid is accepted we shall submit the securities as per the conditions mentioned in the contract. We agree to abide by this Bid for a period of 180 days from the date of opening of financial bid and it shall remain binding upon as and may be accepted at any time before the expiry of that period. Declaration by the bidder: I/We declare that GST registration is not under composite scheme. Date: Signature of the Tenderer Name of the Tenderer

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