BHSSC Leadership Training

November 13, 2012

Setting Direction

Teamwork

Sensitivity

Organizational Ability

Judgment

Results Orientation

Communication

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Sturgis GroupRapid City Group

BHSSC Leadership TrainingSkill Dimensions on Which I Would Most Like to Focus

Character

Endeavor

Communication

Lincoln’s Leadershi

p

Everyone likes a

compliment.

Let ‘em up easy.

Delay is ruining us.

I laugh because I must not

weep.

BHSSC LeadershipTraining

Janet Hensleyjhensley@tie.net

Jeanne Cowanjcowan@tie.net

November 2012

http://pirll.tie.wikispaces.net

You need:blank paperpencil/pen

•Ideas to Go – Name and date on bottom•Inside: Take Away Window on both pages•Back: Notes/Quotes

Ideas to Go

Prioritizing

Ten Skill Dimensions Organizational Ability

Organizational AbilityPlanning and scheduling one’s own and the work of others so that resources are used appropriately. Scheduling flow of activities; establishing procedures to monitor projects. Practicing time and task management; knowing what to delegate and to whom.

Establishing priorities for self and others that reflect vision, goals, and focus on quality work

Ranking priorities to reflect criticality, time constraints, importance to others, and impact on quality work

PrioritizingOne key reason why prioritizing works, and works well, is the 80/20 Rule.

The 80/20 Rule states that 80 percent of our typical activities contribute less than 20 percent to the value of our work.

IF YOU DON’T KNOW WHAT’S IMPORTANT

THEN EVERYTHING IS IMPORTANT

IF EVERYTHING IS IMPORTANT

THEN YOU TRY TO DO EVERYTHING

IF YOU TRY TO DO EVERYTHING

THEN PEOPLE EXPECT YOU TO DO EVERYTHING

AND IN TRYING TO PLEASE EVERYBODY

THEN YOU DON’T HAVE TIME TO DETERMINE

WHAT’S IMPORTANT

WHAT’S IMPORTANT?

Arthur Combs Teacher College Record 1978

WHAT’S IMPORTANT?

• Relates to vision and serves as a guide for action planning

• Put your dashboard where you can see it.• Reflection: How am I progressing?

Your Leadership Dashboard Knowing your focus and being ready to lead

In-Basket and Mini-case Activities

Prioritizing Activities

Mini-Case: Everyday scenario

Take one minute to read and formulate your own response.

Now form job-alike groups of 2-3 people to share solutions to the following mini-case.

As you arrive in your office, the secretary tells you that Jane Johnson, the education reporter for the newspaper, is on the telephone right now and wants to talk to you.

What will you do?

Mini-Case

Think

Pair

Share

In-Basket Activity

• Compare• Discuss

Find someone you don’t know or don’t work with:

Take Away IdeasTake Away Ideas

• Dashboard• Prioritizing ideas

Complete your Take Away Ideas for Dashboards and Prioritizing

Take a 10-minute break

Plan for activities or movement

Prioritize • Can some items be put in writing instead?• Allow time for discussion.

Celebrate – plan for some fun• .

Meetings

Planning and Preparing for Meetings * Agendas * Outcomes * Ice breaker or opener * Topics * Closing activities (Evaluation if needed)

Planning – Mark time on your calendar for preparation

Don’t forget great templates from Word (Microsoft) Office)

Agendas

Take Away IdeasTake Away Ideas

Meetings: Planning & Agendas

Establish timelines, milestones and schedules for timely completion of tasks.

Lists , Calendars & Planners

One or more than one?

Turn to a neighbor:• Do you make lists?• How could you improve?

List (s)

• Decide how you are going to keep a calendar. • Electronically?• Hard Copy?

• Share Calendars?• Multiple devices?• On the road?

Calendars / Planners

Red – personalTeal – planningPurple – to doOrange – training I leadBlack – training I attend

Take Away IdeasTake Away Ideas

• Lists• Calendars / Planners

ACTION PLANNING

Ron Rosenboom: “The Co-op is about helping people reach their potential. ”

“The idea being that all of us in BHSSC work to develop potential: • People in our Developmental Disabilities Division work to

develop the full potential of an individual with severe cognitive and physical impairments;

• TIE works to develop the full potential of school districts and teachers;

• Economic Development works to develop the full potential of businesses and communities;

• and the list could go on . . .”

Action plans for BHSSC’s vision

Personal Action Plan Developing action plans to move BHSSC toward

its vision

Smart Goals

Common “goal”: To lose 10 pounds.SMART goal: I will walk one mile every Monday, Wednesday,

and Friday and I will weigh ____ lbs. on March 1st.

Specific Measurable Attainable Realistic Time-certain

USING TECHNOLOGY

• Make folders• Keep mail organized and filed• Plan your organization system – everyone is

different.

Desktop

• Right click – create a folder.

• Decide how you will manage your folders. • Put folders inside folders. (Like a filing

cabinet.)• Save folders in your Documents and/or on the

server rather than on your desktop.

Folders

OneNote

• Access from anywhere – any computer, iPad, iPhone, or electronic device

• Share a file or all files with others

Dropbox

Take Away IdeasTake Away Ideas

• Desktop• Folders• One Note• Dropbox• Ideas for action plan

Area Organization

Do you share an area? What if you’re sick?

Does someone know where you keep things?

Take Away Ideas

.

5S Lean Training – Many companies use this model.

Sort• If you don’t use, get rid of it. If you use it a

lot, it can stay on your desk. If you use it once in a while, where do you put it?

Set in order

• May need organizers – if work with others or if others need to access your work, make decisions together.

Shine • Make sure everything is clean.

Standardize • Make sure everything is in a particular place

Sustain• Really emphasize maintaining – have to

concentrate for a while; then becomes a habit.

Take Away IdeasTake Away Ideas

• Plans for ‘if you are not at work . .”• 5S

• Sort, Set in Order, Shine, Standardize, Sustain

Overview:Organizing yourself at work

• Getting started• Organize your paperwork• Manage e-mail and other communications• Organize your time• Staying organized

“Getting Organized at Work”

Identify a mentor or someone who is seen to be “organized” and discuss techniques he or she has found to be effective.

Practice using calendars, planners and to-do lists for organizing work and setting priorities.

Investigate the use of technology which may help you.

Review : Strategies to Develop Organizational Ability

Develop and use time-lines and action plans for the completion of multiple or complex tasks.

Develop priority task lists with co-workers. Manage your own tasks and those of others by setting objectives and prioritizing them in terms of time and importance.

Practice using a personal planning calendar. Set deadlines for yourself and check set benchmarks along the way to check your progress.

Review: Strategies to Develop Organizational Ability

Personal Action Plan

Develop 1 or 2 goals to address your organizational skills.

How will you know when you have met your goals?

Periodically assess and reflect on your progress and effectiveness.

The last entry in your “Ideas to Go” Booklet:

http://pirll.tie.wikispaces.net

Reflection