Leadership Board Training

FCA LEADERSHIP

BOARDDEVELOPMENT

FCA LEADERSHIP BOARD DEVELOPMENT

• Importance of Leadership Boards

• Leadership Board Member Expectations

• Building a Great Board

• Board Operations

• Planning & Evaluation

Importance of Leadership Boards

“Establishing a fully functioning Leadership Board is

essential to an effective, growing FCA Ministry”

Leadership Board Spiritual Foundation

• Great Commandment / Great Commission

•Matthew 22:37-40, 28:18-20

• Constructive Counsel / Moses and Jethro•Exodus 18:13-23

• Body of Christ / diversity of gifts and talents

•Ephesians 4:11-16

• Glorify God /witness through unity and intimacy

•John 17:20-23


Leadership Board - Ministry Partners

It is designed for us to have more than we can handle, therefore, we must be good team builders in order to be successful.

• Find the right people

• Clearly explain expectations

• Lead others will follow



Leadership Board - Ministry Partners

Working together to accomplish more…

• Expand FCA ministry and programs

• Grow the FCA staff

• Serve the staff and FCA community

Leadership Board – Ultimate Board

To operate on all cylinders an ultimate Leadership Board:

• Has confidence in the staff• Has a comprehensive understanding of the FCA

ministry• Embraces the vision & mission • Lives out core values: integrity, serving, teamwork, &

excellence• Provides significant financial support• Is engaged in the planning & implementation• Know their individual roles• Are accountable



Embraces the FCA Vision & Mission

The FCA VisionTo see the world impacted for Jesus Christ through the influence of athletes and coaches.

The FCA MissionTo present to athletes and coaches and all whom they influence the challenge and adventure of receiving Jesus Christ as Savior and Lord, serving Him in their relationships and in the fellowship of the church.



Lives out the FCA Core Values:• Integrity• Serving• Teamwork• Excellence



Questions:

• If our Leadership Board is not comprised of the “right people,” then what actions should we take?

• What can we do to make sure every Board Member / candidate is aware of FCA Board Member expectations?

• How do we ensure the Leadership Board is actively engaged in the Area Mission?

• If our Leadership Board is not operating on all cylinders, what improvements can be made?

• How do we ensure the Leadership Board has confidence in the Director?




• Building a Great Leadership Board



Board Member Expectations

Roles, Responsibilities, and Expectations of Leadership Board Members

Leadership Board – Building Confidence in YOU

• Share the Word in meetings – let them hear God’s Word from you

• Consistently demonstrate behavior showing concern for their spiritual growth

• Be authentic – share your heart and let them see your passion for the ministry

• Be prepared for all meetings and events

Invest Engage Be Consistent


Leadership Board – Building Confidence in YOU

• Engage their hearts by asking:• What is God teaching you about life and relationship with

Him?• What has God taught you about leadership?• What do you believe God wants you to do in the FCA

ministry?

• Be great at follow-up

• Be intentional about building solid personal relationships beyond “Board Meetings”

• Never let them lose sight of the plans God has given your ministry

Invest Engage Be Consistent


Leadership Board – Responsibilities

• Vision / Direction

• Ensure goals and plans are consistent with FCA vision, mission & values.

• Together with staff, establish a strategic plan for the FCA Ministry

• Finances

• Advise in financial matters.

• Monitor financial performance by reviewing monthly financial reports.

Leadership Board Member Expectations

Leadership Board – Responsibilities• Funding

• Work with Director to establish funding goals

• Annually provide financial support to FCA

• Lead events / initiatives

• Church Partner and Foundation Recruitment

• Support FCA Ministry

• Assist Area Director in hiring staff

• Encourage and support Area Director / staff

• Pray for ministry, staff, & volunteers


Leadership Board – Responsibilities

• Growth / Expansion

• Recruit potential new board members and volunteers

• Build the public awareness of the FCA ministry

• Recruit new Home Team donors

• Engagement

• Active involvement in one or more Board Teams / Committees

• Attend Board Meetings and actively participate

• Participate / support all fund raising events


Leadership Board – CommitmentA commitment of time, talent, and treasure…

TimeBoard meetings, committee meetings, events, and other

ministry involvement may require 40 + hours of time each year.

TalentBoard Members are expected to use their expertise /

talents to expand FCA’s reach! (e.g., Committees, Events, 4C’s, Recruiting, etc.)

TreasureBoard Members are expected to directly contribute

and/or be responsible for raising an established financial support target each year.



Questions:

• How could the spiritual foundation of your Board or Team be strengthened?

• What can we do to make sure every Board Member / candidate is aware of FCA Board Member responsibilities ?

• Considering each Board Member individually, what level of responsibility have they taken in each category ?: (level 1 – not involved, 2- somewhat involved, 3-full engaged)

– Vision / Direction– Finances– Funding– Support Director– Growth / Expansion

• What can be done to “fully engage’ every Board Member ?

Building a Great Board

Member Characteristics, Recruitment, Development, Board Teams

Leadership Board – Member Characteristics

• Call– Called to serve– Understand the expectations – Committed to the vision and mission

• Chemistry– Compatible Team member– Ministry partner (Philippians1:5,8)– Getting the right people on the bus


Leadership Board – Member Characteristics

• Character– High Integrity – Committed to Christ– Excellent reputation in the community

• Capacity– Diversified gifts and skills – Sphere of Influence– Time, Talents, & Treasure


Leadership Board – Member Recruitment

• Referrals by existing Board Members• Supporters / Friends of FCA• Churches / Pastoral Referrals• Personal Contacts / Connections• Events / Newsletters / Website, etc.• Legacy Bible Studies / Community• FCA Referrals• Past Board Members

Always be on the lookout for potential Board Members


Leadership Board – Composition

Consider Board size, diversity and term limits…


The Board should be of sufficient size to provide necessary financial support, populate the teams/committees, plan & execute the events.

The Board should be diverse in composition to include: both genders, races, financial status, church affiliation, influence, etc.

To encourage participation, establish term limits of 3 years with extension by mutual consent of member and Director.

Leadership Board – Engagement after Board

Stay “engaged” after serving on Board…

• Serve on event team (golf, banquet, etc)• Assist with strategic planning• Serve in ministry (Bible study, Camps, etc)• Recruit new Board Members• Build relationships with Major Donors• Mentor staff / Board members


Areas Start Up Growing Mature

Size 3 - 6 members

7 - 12 members

13+ members

Board Meetings

Monthly 9 - 12 times/yr.

4 - 8 times/yr.

Team Meetings

4 - 8 times/yr.

9 - 12 times/yr.

9+ times/yr.

Initiative Staff Staff / Volunteer

Volunteer

Leadership Board – Stages of Development



Make up of board

Similar Similar Diverse

Funding Less than 50%

50- 75% More than 75%

Leadership Director Led Joint / Chair Chair Led

Time frame These stages are not necessarily a function of time




Ownership / Vision

Staff Volunteer review

Volunteer owned

Focus of activities

Board meetings

Team meetings

Team / Ministry

Structure 0 - 2 teams

2 - 4 teams Teams/Sub-teams



Leadership Board –Teams(examples)

• Executive Team• Finance Team • Development Team• Event (s) Team (e.g., Golf, Banquet, etc)• Ministry Program Team• Prayer Team

All teams should be led by a Board MemberEvery Board Member should actively participate on at

least one teamNumber of Teams will depend on size / maturity of

Board



Questions:

• Do your current Leadership Board members have the characteristics outlined? What steps can be taken to address, if necessary?

• What actions can we take to identify new Board candidates?

• What stage of development is our Board? Do we have a sufficient number of Board members to align into “Teams”?

• Which Teams would be most helpful given our current stage of development?

Board Operations

Best Practices for effective Leadership Board Meetings

Leadership Board – Effective Meetings

• Meet Regularly – frequency, day of month, time of day, location

• Director /Chair / Exec Team prepare agenda together

• Distribute agenda 1-2 days before meeting

• Begin & End meetings on time

Board Operations


• Share the Word / Pray together

• Well-Informed Membership – good communication– Ministry Progress / Challenges– Finances / Budget

• Synergy Between Board, Director, Goals/Objectives– Board Members involved in discussions and

planning

Board Operations


• Review minutes / next steps – inform / accountability

• Shared Vision – everyone takes ownership of the plans established

• Keep record of meeting (e.g., minutes, next steps)

Board Operations

Leadership Board – Sample Agenda / Timeline

• Opening Prayer / Devotion / Coach’s Testimony Dir/ Member

– Share the Word / Seek God’s direction

• Minutes review / acceptance Chair– Minutes distributed shortly after prior meeting

• “Next steps” Review /update Chair– Review planned actions / status

• Area Update Director– Headline updates only / key items

• Event Reports Leaders– Upcoming events / keep issues / support

• Calendar Review Director– Key dates in next few months

• Other Items Dir / Chair– Other keys events / issues / concerns

Board Operations

Leadership Board – Sample Agenda / Timeline

Other suggested Board Topics• Financial Reports• Coach’s testimony• Vision assessment

Timeline for meetings• Start and end on time• Length of meeting depends on frequency

– Monthly: 1-2 hours– Quarterly: 2-4 hours

It’s important to be considerate of everyone’s time!

Board Operations

Leadership Board – ChairChair Profile• Effective Leader• Dynamic / Take Charge• Visionary / Sees big picture• Person of Influence • High Moral Character• Passion for FCA Ministry

Meeting Responsibilities• Agenda, points of emphasis, time allotment for

meeting• Monitor time - ensure member participation• “Manage” meeting tone• Staying focused on Ministry Plans• Ensure accountability “Leadership Board – Teams”

Board Operations

Leadership Board – Executive Committee

Executive Team Profile• Focused / Organized / Disciplined• Shared Vision• Persons of Influence • High Moral Character / Trustworthy• Passion for FCA Ministry

Exec Committee Responsibilities• Flexible / Available• Administration / Development / Operations• Staying focused on Ministry Plans• Ensure accountability “Leadership Board –

Teams”

Board Operations

The number of Teams depends on Board Capacity “do a few things very well”

Board Operations

EXAMPLE - “Leadership Board Teams”

– Executive Team– Church Partners– Major Donors– Golf Committee– Men’s Luncheon– Prayer Ministry– Women’s Luncheon– Finance Team– Communication Team

Board Operations

Board Operations

Questions:

• What improvements should we make to ensure our Board Meetings are as effective as possible ?

• Have we identified a Board Chair with the attributes outlined ? What steps can be taken ?

• What needs to be done for the Board Chair to assume the responsibilities outlined ?

• How can we form an effective Executive Team to provide the support outlined ?

Leadership BoardPlanning & Evaluation

Tools & Best Practices

Leadership Board Planning & Evaluation

Leadership Board - Planning & Evaluation

• NEXT STEPS– A simple process to record actions & ensure follow

through

• BRAINSTORMING – A process for problem-solving, team-building and idea

generation

• LEADERSHIP BOARD - Engagement – A process for total engagement “Taking it to the next

level”


Next Steps

“A simple process to record actions and ensure follow through”


Next Steps Template

NEXT STEPS

Area / Group Date of last update:

Author:

ACTIONS WHO WHEN STATUS

1

2

3

4

Use Next Steps template to record actions during:

•Board Meetings•Planning Sessions•Team/Committee meetings


Next Steps

• Area / Group - Name of Board, Project Team, Committee, etc.

• Date of last update – Update when changes / additions made

• Author – Who created / maintains next steps

• Actions - Actions should be clearly worded

• Who - Actions should be assigned to an individual / team

• When – Actions should have realistic completion dates

• Follow-up – Actions reviewed between and during each meeting

Actions Who When Status

1. Contact HCC about holding the Women’s Luncheon on Feb. 6, 2008

Charlotte

12/10/07

2. Assemble the Golf Committee and plan the 2008 FCA Invitational

Norm 2/1/08

3. Visit the new office space and determine furniture requirements

Jerry / Al

1/17/09

Next Steps - Example

Record and distribute within 2 days of meetings!


Next Steps – Process

• Use to document actions agreed to during Board / team meetings

•Clearly word actions (must be understandable days / weeks in the future]

• Due dates should be timely and agreed to (reasonable)

• Updates should be sent to all stakeholders immediately following meetings

• Follow up should occur between meetings by (Chair, Champion, Director) to ensure progress

• Always review during subsequent meetings to ensure follow through – hold accountableAccountability


BRAINSTORMING

“ A process for problem-solving, team-building and idea generation”


Brainstorming Process

• Plan and agree on brainstorming goal / purpose

• Inform participants ahead of meeting• Keep objective simple• Allocate time limit

• Facilitator manages the brainstorming activity

• Encourage everyone to participate• No idea is a bad idea• No “heat seeking missiles”

• Document & implement the actions agreed on

• Select most popular actions• Agree on next steps• Develop clear / positive outcome



BRAINSTORMING - Example

OBJECTIVES• Develop methods to secure operating funds on

a consistent and balanced basis.

• Maintain a positive operating fund balance of at least $5,000 every month.


BRAINSTORMING - Example

Board Member personal contributions $XXX

– Establish an expected personal contribution amount for Board Members.

– Establish an expected indirect contribution amount for Board Members.

– Determine cash flow.

– Other ideas?


BRAINSTORMING - Example• Special Events

– Special Event Ideas – Select the top 1-5 events from those suggested during the “idea generation”

– Special Event Champions – Select a Board member to chair each event

• Responsible for building committee, event planning, venue, speakers, expected outcome, etc.

• Consulting with FCA Director throughout

• Report progress in Board Meetings

Leadership Board – Engagement

“ Taking it to the next level”


Leadership Board – Engagement

“Taking it to the next level “

• Takes time

• Staff must be willing to release control

• Shared ownership is critical

• Engagement begins with Team Planning


“Taking it to the Next Level” – Process

• Identify your “Teams” (from brainstorming)

• Clarify Responsibilities

• Identify Chairpersons

• Populate the Teams/Committees

• Develop & Execute Plans

• Report progress during Board Meetings


“Taking it to the next level”

Chairperson Responsibilities

• Assembling team comprised of Board members and “friends of the Board” • Planning and execution of assigned “Teams”

• Reporting progress at Leadership Board Meetings

Team Member Responsibilities

• Active, engaged participant in assigned “Teams”


The number of Teams depends on Board Capacity “do a few things well”


Leadership Board – “Example Teams”

– Executive Team– Church Partners– Major Donors– Golf Committee– Men’s Luncheon– Prayer Ministry– Women’s Luncheon– Finance Team– Communication Team


Team Objectives - Sample

Church Partners

– Develop “Partner” relationships with large churches in the GLR.

– Channel new believers influenced through FCA events to local churches

– Secure financial support to grow and expand FCA throughout the GLR

Team Chairperson Team Members

Church Partners Al Need 2-4

Women’s Luncheon

Charlotte Pat, Bonnie, Esther

Golf Norm Gerrick, Jerry

Leadership Board - Sample Teams


Leadership Board Team – Church Partners

Objectives: (Church Partners) why

1. Establish “Partner” relationships with (X) large churches in the GLR in 2007

2. Secure ($X) in support for the GLR through our Church Partners in 2007

Strategies: (Church Partners) what

1. Develop & implement comprehensive FCA / Church Partner Plan by (date)


Church Partners – Sample Plan

Tactics / Actions: (Church Partners) how Who When

1. Identify Churches who are potential “Church Partners”

CP Team

Date

2. Determine church contact and align Board member with each.

CP Team

Date

3. Develop materials to explain how FCA / Churches can partner.

CP Team

Date

4. Contact potential church partners and develop relationship.

CP Team

Date

5. Nurture / develop Church Partners on an ongoing basis.

CP Team

Date

6. Secure financial support from our Church Partners CP Team

Date


Church Partners – Sample Plan


Questions:

• Identify opportunities to utilize these “tools” to improve the ministry ?

• How could we apply the “brain storming” process to build consensus ? Funding ? Events ? Building the Board ?

• Is our Board ready to “Take it to the next level” ?

– If so, develop the necessary action plans ?– If not, identify the changes needed ?


Resources & Tools Currently Available :• Board Meeting Agenda• Next Steps Process / Sample / Forms• Brainstorming Process / Sample• Leadership Board “Engagement” / Samples / Plans• Detailed Plan Process / Growing the Board (sample)• Board Commitment Process / Commitment Forms (sample)

Resources & Tools To be developed1. Board Training Workbook / Action Plan 2. Board Recruitment Process / Materials 3. Board Candidate Recruitment Packet (draft)4. Strategic Planning Process (SWOT, goals, objectives, strategies,

tactics)5. Board Evaluation / Assessment Tools6. Board Planning Retreat Guidelines7. Board Certification process8. Board Training Videos9. Leadership Board Manual [w/meeting notes, tips, etc.)10. Board website (resources tools, training materials, best practices)

Leadership Board Training

Education

Transcript of Leadership Board Training