AGENDA - East...

CORPORATION OF THE TOWNSHIP OF EAST ZORRA-TAVISTOCK COUNCIL 2014 - 2018

AGENDA

for the Meeting to be held on Wednesday December 7, 2016, in the Upper Hall of the Tavistock & District Recreation Centre - Arena, Tavistock, Ontario at 9:00 a.m.

1. Call to order and opening remarks

2. Approve Agenda

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. Legal & Personnel:

5. General Business: a) Confirm Minutes of November 16, 2016 Meeting b) Confirm Minutes of November 24, 2016 Meeting c) October 2016 Pay Voucher Report d) Norm Chaplin – Changing James St. to Matheson (Innerkip) e) AMO – Federal Infrastructure Phase 2 Incrementality Resolution

6. Delegations & Appointments:

a) 10:30 a.m. – 2017 Capital Budget - Presentations (Staff) b) 11:30 a.m. – ROEDC Update (Bernia Wheaton)

7. Reports of Municipal Officers and Committees:

a) Conferences and Seminars b) County Council – Updates & Questions c) Staff Reports – Updates & Questions d) November 16, 2016 PSB Minutes e) Staff Report - #PW2016 - 30 re: Public Works Reporting f) Staff Report - #CBO2016 – 15 re: Building, Drainage & Development Reporting g) Staff Report - #FC2016 – 14 re: Fire Department Reporting h) Staff Report - #BCO2016 – 17 re: By-law Compliance Reporting i) Staff Report - #BCO2016 – 18 re: Animal Control Contract Renewal j) Staff Report - #TR2016 – 22 re: Treasury Reporting k) Staff Report - #CSM2016 – 20 re: Corporate Services Reporting l) Staff Report - #CAO2016 – 34 re: Office Hours m) Staff Report - #CAO2016 – 36 re: Facility Requirements (Next Steps) n) Capital Budget Reports:

i. Staff Report - #CAO2016 -35 re: 2017 Capital Budget (Corp. Services) ii. Staff Report - #TDRC2016 -01 re: 2017 Capital Budget (Tavistock Rec.) iii. Staff Report - #FC2016 -13 re: 2017 Capital Budget (Fire Dept.) iv. Staff Report - #PW2016 - 29 re: 2017 Capital Budget (Public Works)

December 7, 2016 Council Agenda Page Two

8. By-laws:

9. Other and Unfinished Business

10. Legal & Personnel:

11. Confirming By-law

12. Adjourn

Upcoming Meetings, Seminars, Conventions:

December 5 1:15 p.m. HRC Meeting

Placeholder Page for Agenda Item 1 – Call to order and opening remarks Use this page to note any opening remarksyou wish to make.

wjaques

Typewritten Text

wjaques

Typewritten Text

wjaques

Typewritten Text

wjaques

Typewritten Text

wjaques

Typewritten Text

wjaques

Typewritten Text

wjaques

Typewritten Text

#1.

2.

Placeholder Page for Agenda Item 2 – Approval of the Agenda Use this page to note items you would like added to the agenda.

3.

Placeholder Page for Agenda Item 3 – Disclosure of Pecuniary Interest Use this page to note any Pecuniary Interestsyou wish to declare at the meeting.

COUNCIL MEETING OF WEDNESDAY NOVEMBER 16, 2016 Page 240

The Council of the Township of East Zorra-Tavistock met in the Council Chambers at the Municipal Office, Hickson, Ontario at 7:00 p.m. on Wednesday November 16, 2016.

Members Present: Deputy Mayor Maureen RALPH and Councillors Linda FULTON, Shirley MCCALL HANLON, Mike ROUTLY and Jeremy SMITH. Members Absent: Mayor Don MCKAY and Councillor Mike CAMPBELL

Staff Present: CAO Jeff Carswell, Clerk Will Jaques, Chief Building Official John Scherer, Public Works Manager Tom Lightfoot.

Approve Agenda 1. Moved by: Jeremy SMITH Seconded by: Shirley MCCALL HANLON Resolved that Council approve the agenda for the November 16, 2016 meeting as printed and circulated, and that the following be added to the agenda for the meeting:

ERTH Community Energy LP – FIT Resolutions re: Tavistock Sewage Lagoon

CARRIED.

PECUNIARY INTERESTS: None.

Confirm Minutes 2. Moved by: Linda FULTON Seconded by: Mike ROUTLY Resolved that Council confirm the Minutes of the November 2, 2016 Council Meeting, as printed and circulated.

CARRIED.

Correspondence & Reports – No Resolutions County of Oxford – Coordinated Review of Provincial

Land Use Plans UTRCA November 2016 FYI October 24, 2016 TDRFB Minutes

wjaques

Text Box

#5.a

COUNCIL MEETING OF WEDNESDAY NOVEMBER 16, 2016 CONTINUED Page 241

Correspondence & Reports – Resolutions Following The CAO provided background on a FIT 5.0 Proposal by ERTH Community Energy LP for the Tavistock Sewage Lagoon Property. Additional information about past FIT applications and proposals for the Tavistock Arena and Hickson Park Pavilion was also provided.

ERTH Community Energy LP – FIT Resolution #1

3. Moved by: Linda FULTON Seconded by: Shirley MCCALL HANLON WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 5.0; AND WHEREAS the Province’s FIT Program encourages the construction and operation of Solar PV (Non-Rooftop) generation projects (the “projects”); AND WHEREAS one or more projects may be constructed in the Township of East Zorra-Tavistock; AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the Township of East Zorra-Tavistock supports the construction and operation of the Projects anywhere in the Township of East Zorra-Tavistock. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project, or for any other purpose. This resolution shall expire twelve (12) months after its adoption by Council. CARRIED


ERTH Community Energy LP – FIT Resolution #2

4. Moved by: Linda FULTON Seconded by: Shirley MCCALL HANLON WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules, Version 5.0; AND WHEREAS ERTH Community Energy LP (the “Applicant”) proposes to construct and operate a Rooftop Solar PV Project (the "Project") on 00247-0737 (the "Lands") in the Township of East Zorra-Tavistock under the province's FIT Program; AND WHEREAS the Applicant has requested that Council of Township of East Zorra-Tavistock indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS pursuant to the FIT Rules, Version 5.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the Township of East Zorra-Tavistock supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project, or for any other purpose. CARRIED

At 7:22 p.m., Miranda Fuller from the County of Oxford made a presentation regarding “Future Oxford”. The presentation provided an overview of the work completed over the past 12 months, related to the Sustainability Plan.

Public Meeting - Open

5. Moved by: Jeremy SMITH Seconded by: Shirley MCCALL HANLON Resolved that Council does now adjourn to a Public Meeting in accordance with the provisions of the Planning Act at 7:36_p.m. CARRIED


Public Meeting for ZN2-16-04 – Vander Spek

PUBLIC MEETING – VANDER SPEK ZONE CHANGE APPLICATION #ZN2-16-04, PART OF LOT 18, CON. 9 (EAST ZORRA), TOWNSHIP OF EAST ZORRA-TAVISTOCK. Christie Basalle from the County of Oxford Planning Department was present to comment on report, CASPO Report #2016-256, regarding a Zone Change application on lands owned by David Vander Spek & Joyce DeGier Vander Spek. David Vander Spek was present and spoke favourably of their application.

Council Reconvene 6. Moved by: Mike ROUTLY Seconded by: Linda FULTON Resolved that the Public Meeting does now adjourn and Council reconvenes at 7:43 p.m.

CARRIED.

7. Moved by: Jeremy SMITH Seconded by: Shirley MCCALL HANLON Resolved that Council approve in principle Zone Change Application ZN2-16-04, and further that the matter be referred to By-laws. CARRIED.

By-laws: 1st & 2nd Reading

8. Moved by: Linda FULTON Seconded by: Mike ROUTLY Resolved that the following by-laws be read a first and second time:

By-law #2016-47 – Appointment of Integrity Commissioner

By-law #2016-48 – ZBA 2-16-04 (Vander Spek)

CARRIED

By-laws: 3rd & Final Reading

9. Moved by: Shirley MCCALL HANLON Seconded by: Jeremy SMITH Resolved that the following by-law be read a third and final time:

By-law #2016-47 – Appointment of Integrity Commissioner

By-law #2016-48 – ZBA 2-16-04 (Vander Spek)

CARRIED


Public Meeting - Open

10. Moved by: Shirley MCCALL HANLON Seconded by: Jeremy SMITH Resolved that Council does now adjourn to a Public Meeting in accordance with the provisions of the Planning Act at 7:45 p.m. CARRIED

Public Meeting for ZN2-16-06 – Christensen

PUBLIC MEETING – CHRISTENSEN ZONE CHANGE APPLICATION #ZN2-16-06, LOT 23 WEST SIDE OF BLANDFORD ST., PART LOT 23 EAST SIDE OF COLEMAN ST., PLAN 35, VILLAGE OF INNERKIP, TOWNSHIP OF EAST ZORRA-TAVISTOCK. Christie Basalle from the County of Oxford Planning Department was present to comment on her report, CASPO Report #2016-265, regarding a Zone Change application on lands owned by Joanne Christensen. The applicants, as well as their agent, were present and spoke favourably of the application. Council asked questions of the applicants, their agent and Township Staff.

Council Reconvene 11. Moved by: Shirley MCCALL HANLON Seconded by: Linda FULTON Resolved that the Public Meeting does now adjourn and Council reconvenes at 8:20 p.m.

CARRIED.

12. Moved by: Jeremy SMITH Seconded by: Mike ROUTLY Resolved that Council defer Zone Change Application ZN2-16-06. CARRIED.

Other Business Councillor ROUTLY inquired about developments with respect to office space requirements. Council directed that staff attempt to secure a date for a special meeting focussed on office space requirements.

Clerk Will Jaques confirmed that arrangements have been made for Council to attend the Tavistock Chamber Lunch meeting on December 7th in conjunction with the meeting at the Upper Hall at the Tavistock Arena. It was clarified that the Township would pay the lunch fee for Councillors and Staff as is typically done for day time meetings. However, if anyone wanted to pay their own fee, that would also be possible.


Confirming By-law 13. Moved by: Shirley MCCALL HANLON Seconded by: Mike ROUTLY Resolved that By-law #2016-49, being a by-law to confirm the proceedings of Council held Wednesday November 16, 2016, be read a first, second and third time this 16th day of November, 2016; And further that the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

CARRIED.

Adjourn 14. Moved by: Jeremy SMITH Seconded by: Linda FULTON Resolved that Council does now adjourn at 8:50 p.m.

CARRIED.

Will Jaques, Clerk Maureen Ralph, Deputy Mayor

SPECIAL COUNCIL MEETING OF WEDNESDAY NOVEMBER 24, 2016 Page 246

The Council of the Township of East Zorra-Tavistock met in the Council Chambers at the Municipal Office, Hickson, Ontario at 7:00 p.m. on Wednesday November 24, 2016.

Members Present: Mayor Don MCKAY, Deputy Mayor Maureen RALPH and Councillors Mike CAMPBELL, Linda FULTON, Shirley MCCALL HANLON and Jeremy SMITH (arrived at 7:32 p.m.) Members Absent: Councillor Mike ROUTLY

Staff Present: CAO Jeff Carswell, Clerk Will Jaques, Treasurer Nandini Syed, Chief Building Official John Scherer, Public Works Manager Tom Lightfoot, Fire Chief Scott Alexander.

Approve Agenda 1. Moved by: Maureen RALPH Seconded by: Shirley MCCALL HANLON Resolved that Council approve the agenda for the November 24, 2016 meeting as printed and circulated. CARRIED.

PECUNIARY INTERESTS:

None.

Council discussed the Township Office and facility space requirements. CAO Jeff Carswell reviewed a background summary of the work completed to date by the Township. Each member present provided their view on what they would be willing to consider facility/property wise for accommodating the various Township Council and administrative functions. After discussion and consideration, consensus amongst members that:

1) Staff to discuss potential of using the County Council Chambers for Township Council meetings.

2) Should the Township be able to arrange for the County Council Chambers for meetings, Staff to prepare drawings and cost estimates for modifications to the existing Township Office that will accommodate Staff in the short-term.

wjaques

Text Box

#5.b


3) Staff to have a qualified third party prepare both

preliminary concept drawings and associated cost estimates for both the renovation of the existing Township Office, as well the cost estimates to construct a new building.

4) Land requirements for salt shed should be further investigated

The CAO will prepare a report identifying action items for consideration by Council.

Confirming By-law 2. Moved by: Linda FULTON Seconded by: Maureen RALPH Resolved that By-law #2016-50, being a by-law to confirm the proceedings of Council held Wednesday November 24, 2016, be read a first, second and third time this 24th day of November, 2016; And further that the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

CARRIED.

Adjourn 3. Moved by: Mike CAMPBELL Seconded by: Shirley MCCALL HANLON Resolved that Council does now adjourn at 8:45 p.m.

CARRIED.

Will Jaques, Clerk Don McKay, Mayor

#5.cTOWNSHIP OF EAST ZORRA-TAVISTOCK

OCTOBER ACCOUNT SUMMARY

OCTOBER TOWNSHIP ACCOUNTS PAID: $849,755.52OCTOBER EFT PAYMENTS MADE: $23,097.84

LESS: Approved by othersInnerkip Community Centre Board of Management $28,265.64Hickson Recreation Committee $250.19Innerkip Recreation Committee $294.79Tavistock & District Recreation Facilities Board $57,889.85

PLUS: October Payroll $68,107.33

TOTAL ACCOUNTS FOR CONFIRMATION BY COUNCIL $854,260.22ON DECEMBER 7, 2016

________________________ _________________________WILL JAQUES, CLERK DON MCKAY, MAYOR

First Last

2016-10-01 2016-10-31

First LastFirst Last

TWP TWP

Chequebook ID

FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER

CHEQUE DISTRIBUTION REPORT

2016-11-29 4:27:57 PM Township Of East Zorra-Tavistock 1Page:User ID:Date:

Ranges: From: To:Vendor ID:

Vendor Name: Cheque Date:

Chequebook ID: Cheque Number:

Sorted By:

Distribution Types Included:

Samantha Hyland

Cheque

Number

Cheque

Date Vendor

Name Description Cheque

Amount

11 Township General FundFund

111 CouncilDepartment

111 Council & Committee MeetingsActivity

Assoc Municipalities of Ont00038654 $ 202.61 AMO 2016 West Conf SMH/JC/DM2016-10-14


Mike's valu-mart00038705 $ 11.17 Lunch Oct 5/162016-10-14



111Total for Department $ 553.87

123 Administration StaffDepartment

121 Departmental ExpendituresActivity


Sun Life00038699 $ 735.19 October 2016 Benefits2016-10-14

Assoc Municipalities of Ont00038717 $ 152.64 Energy Now Conference - JC2016-10-28

123Total for Department $ 1,090.44

181 Township Office HicksonDepartment


Date:


2016-11-29 4:27:57 PM Township Of East Zorra-Tavistock 2Page:User ID:

VendorCheque Cheque Cheque

Samantha Hyland

Description

Number Date Name Amount

Greenbrier Landscaping Inc.00038675 $ 203.52 September 2016 Grass Cutting2016-10-14

JMN Electric Inc.00038682 $ 1,987.49 Bathroom Fan Replacement2016-10-14

Zehr Home Hardware00038711 $ 32.54 Raid and Smoke Detector2016-10-14

CASH00038721 $ 3.38 Soap For Washroom2016-10-28

Culligan00038731 $ 2.54 Water2016-10-28

Culligan00038731 $ 32.00 Water2016-10-28

Denby Environmental Services00038734 $ 305.28 Sewage Pumping and Disposal2016-10-28

JMN Electric Inc.00038750 $ 95.04 Replace Ballast2016-10-28

Sherry Matheson00038764 $ 14.24 Radon Testing Kit2016-10-28


183 Former PUC OfficeDepartment




191 General AdministrationDepartment


Blowes Stationery00038659 $ 89.52 Paper2016-10-14

Blowes Stationery00038659 $ 7.36 Office Supplies2016-10-14

Treasurer,County of Oxford00038667 $ 498.55 July - Sept 2016 Planning Exp2016-10-14

Jeff Carswell00038679 $ 42.70 Domain Renewals2016-10-14

Network Telecom00038692 $ 763.20 Phone System Extended Warranty2016-10-14

SISKINDS The Law Firm00038701 $ 353.72 Fiorino Concrete Legal Fees2016-10-14



Date:




Samantha Hyland

Description


Integra Document Destruction00038746 $ 40.70 Shredding Services Oct 14/162016-10-28

Jeff Carswell00038748 $ 14.24 Domain Registration2016-10-28

Purolator Inc.00038761 $ 24.21 Courier Charges2016-10-28

430 Departmental CapitalActivity

Ward & Uptigrove Consulting & 00038773 $ 1,831.68 Pay Equity Study Payment2016-10-28


211 Hickson Fire DepartmentDepartment



Kaufmann Service & Supply00038685 $ 82.29 Bug Spray2016-10-14

Spectrum Communications00038698 $ 80.14 Repair2016-10-14

Corp. of City of Woodstock00038725 $ 467.00 October 2016 Fire Dispatch2016-10-28

Spectrum Communications00038763 $ 137.38 Battery Repair2016-10-28

124 FD Training & PracticeActivity

Township of Zorra00038709 $ 281.00 General Rescue Training2016-10-14

801 Hickson 2001 Ford Sterling PmpActivity

Carrier Centers00038666 $ 1,085.62 Repairs2016-10-14

802 2007 Freightliner TankerActivity

Hickson Motors00038743 $ 625.58 #802 Truck Repair2016-10-28


222 Innerkip Fire DepartmentDepartment


Date:




Samantha Hyland

Description




Perth Communications00038760 $ 549.50 Pager Repair2016-10-28

804 Innerkip - 2005 F/Liner PumperActivity

Corner Farm Market Ltd.00038663 $ 103.60 Fuel2016-10-14

Carrier Centers00038666 $ 531.44 Repairs2016-10-14

805 Innerkip-1994 InternationalActivity

McFarlane Auto Parts00038657 $ 35.72 Diesel Exhaust Fluid2016-10-14

806 Innerkip-1999 Ford Rescue VanActivity

Total Town & Country Repair Inc00038708 $ 162.05 Service Call2016-10-14


233 Tavistock Fire DepartmentDepartment


Acklands-Grainger Inc00038651 $ 86.58 Dressing Burn Jel2016-10-14

Acklands-Grainger Inc00038651 $ 24.04 Tape Fire Line (Do Not Cross)2016-10-14


Zehr Home Hardware00038711 $ 14.24 Batteries2016-10-14


124 FD Training & PracticeActivity

Township of Zorra00038709 $ 281.00 General Rescue Training2016-10-14


Oxford Carriage Doors00038693 $ 558.64 Millbank Hardware2016-10-14

Date:




Samantha Hyland

Description


807 Tavistock-1998 PumperActivity

D.H. Jutzi Limited00038671 $ 62.55 Fuel2016-10-14

808 2013 Freightliner Pumper/TankeActivity


809 Tavistock-2005 Rescue VanActivity



244 Township Fire DepartmentDepartment


Zehr Home Hardware00038711 $ 11.18 Raid and Smoke Detector2016-10-14

Zehr Home Hardware00038711 $ 23.04 Cleaning Supplies2016-10-14

Ontario Assoc of Fire Chiefs00038759 $ 356.16 Midterm Meeting Registration2016-10-28

Township of Blandford-Blenheim00038767 $ 537.65 Farm Show Supplies 20162016-10-28


Spectrum Communications00038763 $ 2,747.52 GPS Portable2016-10-28

834 2007 GMC Sierra X-Cab (Scott)Activity




253 Township PolicingDepartment


Date:




Samantha Hyland

Description


Ministry of Finance00038689 $ 80,880.00 September 2016 OPP Payment2016-10-14

Ministry of Finance00038757 $ 586.17 Oct 9 2016 Ride Program2016-10-28

Ministry of Finance00038757 $ 80,880.00 October 2016 OPP Payment2016-10-28


271 Building and Structural Insp.Department


Blowes Stationery00038659 $ 25.01 Paper2016-10-14

John Scherer00038683 $ 14.67 SD Card2016-10-14


281 Animal ControlDepartment


Hillside Kennels Animal Control 00038676 $ 610.56 September 2016 Animal Control2016-10-14


311 Roads&PW - OverheadDepartment



Ontario One Call00038694 $ 115.85 September 2016 Locates2016-10-14

Sun Life00038699 $ 735.19 October 2016 Benefits2016-10-14

The Tavistock Gazette00038706 $ 146.70 Employment Ads - Public Works2016-10-14



Sun Media Corporation00038766 $ 181.64 Public Works Employ Ad2016-10-28

Date:




Samantha Hyland

Description


824 2005 John Deere TractorActivity

John Deere Financial00038680 $ 57.81 Repair Parts #8242016-10-14

John Deere Financial00038680 $ 364.39 Hydraulic Parts2016-10-14

Tetra-Chem Industries Ltd00038703 $ 7.28 Vehicle Oil/Grease2016-10-14

John Deere Financial00038749 $ 58.42 String timmer parts2016-10-28

827 Chainsaws and other small eqp.Activity

Total Equipment Rentals00038704 $ 307.47 Mower Repairs2016-10-14

John Deere Financial00038749 $ 58.43 String timmer parts2016-10-28

828 Snowplows, Wings, etc.Activity

Total Town & Country Repair Inc00038771 $ 1,246.56 Snow Plow Cylinders Rebuilt2016-10-28

830 2008 Sterling Dump TruckActivity

Tetra-Chem Industries Ltd00038703 $ 29.14 Vehicle Oil/Grease2016-10-14

831 2006 Volvo Dump TruckActivity

Hickson Motors00038677 $ 163.98 Repairs #8312016-10-14

833 2012 TerraStar Flatbed (Roads)Activity

Hickson Motors00038677 $ 541.81 Repairs #8332016-10-14

Michelin North America Inc.00038691 $ 636.18 Steer Tires2016-10-14

838 Public Works TankerActivity

Total Town & Country Repair Inc00038771 $ 598.88 Annual Safety Inspections2016-10-28


312 Roads&PW - FacilitiesDepartment


Date:




Samantha Hyland

Description



Kaufmann Service & Supply00038685 $ 30.02 Gloves and Light Bulbs2016-10-14

Frank McKay Excavating Ltd.00038739 $ 330.72 Waterline Beside Road Shop2016-10-28

Spectrum Communications00038763 $ 172.99 Oct 2016 Mntc Agreement2016-10-28

Technical Loadarm Ltd.00038769 $ 585.12 Safety Inspection2016-10-28


313 Roads&PW - Road MaintenanceDepartment

341 RM-Grass Cutting/Seed/SodActivity









342 RM-Tree Planting & RemovalActivity

Lange Brothers (Tavistock) Ltd00038688 $ 1,297.44 Tree Removal2016-10-14

349 RM-Catchbasin Repairs/CleaningActivity

Corner Farm Market Ltd.00038726 $ 4.58 Concrete Mix2016-10-28

371 Signs/Barricades/Guide RailsActivity

Yantzi TIM-BR Mart Total Home00038712 $ 93.48 Lumber2016-10-14

Cedar Signs00038729 $ 107.24 Signs2016-10-28

Date:




Samantha Hyland

Description



315 Roads&PW - Const. ProjectsDepartment

440 Maplewood Sideroad HardTopActivity

Brooks & Muir Surveying00038658 $ 2,013.83 Survey - Lots 30, 31, Con 162016-10-14

Raedon Excavating Ltd.00038696 $ 1,190.59 Dig Out on Maplewood2016-10-14

Blythe Dale Sand & Gravel00038718 $ 6,391.54 Gravel for Maplewood2016-10-28

Blythe Dale Sand & Gravel00038718 $ 493.98 Gravel for Maplewood2016-10-28

Blythe Dale Sand & Gravel00038718 $ 279.51 Gravel for Maplewood2016-10-28

K. Smart Associates Ltd.00038751 $ 443.98 Maplewood Engineering2016-10-28

441 Homewood/Victoria ReconActivity

Brantco Construction00038656 $ 78,402.44 Asphalt Resurfacing2016-10-14

446 13th Line North End PulverizeActivity


449 Jacob St East, TavistockActivity

K. Smart Associates Ltd.00038684 $ 1,549.30 Jacob St E Engineering2016-10-14

450 17th Line Padding and FibrematActivity


451 ATSA Paving Scott,Raglan,QueenActivity



322 Roads&PW - SidewalksDepartment

Date:




Samantha Hyland

Description


531 Sidewalk Repair & MaintenanceActivity

Lavis Contracting Co. Ltd.00038754 $ 753.02 Concrete for Sidewalks2016-10-28


371 StreetlightingDepartment


ERTH Holdings Inc.00038673 $ 2,289.60 Replace GFCI Receptacles2016-10-14

ERTH Holdings Inc.00038736 $ 282.89 Sept 2016 Streetlight Mntc2016-10-28

ERTH Holdings Inc.00038736 $ 3,809.89 Install Valleyview Light2016-10-28


Treasurer,County of Oxford00038730 $ 22,500.00 LED Streetlight Conv Pmt2016-10-28

Treasurer,County of Oxford00038730 $ 3,915.57 LED Streetlight Conv Pmt2016-10-28


751 Hickson ParkDepartment





752 Innerkip ParkDepartment


Al McCulloch's Lock Service00038653 $ 112.82 Keys for Park2016-10-14

Al McCulloch's Lock Service00038653 $ 112.83 Keys for Park2016-10-14

Date:




Samantha Hyland

Description


Enviro Lawn & Garden00038672 $ 160.27 Lawn Care Bags2016-10-14

Enviro Lawn & Garden00038672 $ 157.50 Lawn Care Bags2016-10-14



Jimmi Jons00038681 $ 157.73 Oct 2016 Portables2016-10-14

Jimmi Jons00038681 $ 155.00 Oct 2016 Portables2016-10-14

Lamprea Building Materials Ltd.00038687 $ 11.95 Misc Supplies2016-10-14


Lamprea Building Materials Ltd.00038687 $ 30.27 Sand2016-10-14

Lamprea Building Materials Ltd.00038687 $ 29.75 Sand2016-10-14

Enviro Lawn & Garden00038735 $ 228.96 Fertilizer2016-10-28

Enviro Lawn & Garden00038735 $ 225.00 Fertilizer2016-10-28



Mike Brousseau00038756 $ 17.40 Tile Stripper2016-10-28

Mike Brousseau00038756 $ 17.10 Tile Stripper2016-10-28


N.C. Charron Construction Ltd.00038723 $ 412.13 Replace Storage Shed Door2016-10-28

N.C. Charron Construction Ltd.00038723 $ 405.00 Replace Storage Shed Door2016-10-28

Turf Seeed Marketing00038770 $ 1,475.52 Turf Mix2016-10-28

Turf Seeed Marketing00038770 $ 1,450.00 Turf Mix2016-10-28


753 Tavistock ParkDepartment



Date:




Samantha Hyland

Description



Ken Wettlaufer00038686 $ 77.33 Management Fees Sept 15-30/162016-10-14


Ken Wettlaufer00038686 $ 1,148.97 Management Fees Sept 15-30/162016-10-14

Zehr Home Hardware00038711 $ 8.24 Lights2016-10-14

Zehr Home Hardware00038711 $ 2.80 Lights2016-10-14

Zehr Home Hardware00038711 $ 26.44 Tape2016-10-14

Zehr Home Hardware00038711 $ 8.97 Tape2016-10-14

Bond Fence Ltd.00038719 $ 357.33 Repair Fence2016-10-28

Bond Fence Ltd.00038719 $ 121.21 Repair Fence2016-10-28

Ken Wettlaufer00038752 $ 58.80 Management Fees Oct 1-15/162016-10-28




Gilholm Stoneworks Ltd.00038741 $ 22,933.51 Stone Gates Final Payment2016-10-28


754 Stonegate ParkDepartment




755 Tav Memorial Hall (3 Adam)Department


Advanced Air00038649 $ 1,400.00 Thermostat Replacement2016-10-14

Date:




Samantha Hyland

Description




The Tavistock Gazette00038706 $ 67.50 Ad Bookings - Aug-Sept 20162016-10-14

Advanced Air00038714 $ 398.18 Service Furnace2016-10-28



756 Bender Subd Passive ParkDepartment





758 Parks & Recreation AdminDepartment





761 Innerkip Community CentreDepartment


David & Cheryl Sutherland00038669 $ 297.50 September 2016 ICC Cleaning2016-10-14

Easy Way00038674 $ 81.08 Cleaning Supplies2016-10-14

Easy Way00038737 $ 10.99 Cleaning Supplies2016-10-28


Date:




Samantha Hyland

Description


Arcadian Projects Inc.00038655 $ 9,997.00 Stand by Generator for ICC2016-10-14

Arcadian Projects Inc.00038655 $ 779.07 HVAC HB Return & Hot Water2016-10-14

D & D Electric Ltd.00038670 $ 15,650.00 ICC Lighting Retrofit2016-10-14

D & D Electric Ltd.00038670 $ 1,450.00 Innerkip Library Lighting2016-10-14


762 Hickson Recreation CommitteeDepartment

712 ConcessionActivity

Coca-Cola Bottling00038724 $ 250.19 Booth Supplies for Resale2016-10-28


763 Innerkip Recreation CommitteeDepartment

712 ConcessionActivity

The Coffee Man Sales & Service00038768 $ 40.00 Booth Supplies for Resale2016-10-28





716 Park TractorsActivity

Dave Jonker00038732 $ 15.89 Belt for Tractor2016-10-28

Dave Jonker00038732 $ 15.62 Belt for Tractor2016-10-28

Mike Brousseau00038756 $ 15.80 Gas for Tractor2016-10-28

Mike Brousseau00038756 $ 15.53 Gas for Tractor2016-10-28


Date:




Samantha Hyland

Description


781 TDRC - Arena (1 Adam)Department


Advanced Air00038649 $ 770.10 Service MUA Unit2016-10-14

Aquarian Chemicals Inc00038650 $ 546.00 Sulfuric Acid2016-10-14

Ken Wettlaufer00038686 $ 10,618.93 Management Fees Sept 15-30/162016-10-14


TSC Stores LP00038707 $ 64.37 Safety Tape2016-10-14

Zehr Home Hardware00038711 $ 3.74 Bleach2016-10-14

Yantzi TIM-BR Mart Total Home00038712 $ 291.50 Tentest Sheathing2016-10-14

Yantzi TIM-BR Mart Total Home00038712 $ 53.83 Sheathing Tape2016-10-14

Festival City Glass00038738 $ 819.70 Tempered Glass2016-10-28

Ken Wettlaufer00038752 $ 10,925.15 Management Fees Oct 1-15/162016-10-28


782 TDRC - Concession BoothDepartment





Courtney's Distributing Inc.00038662 $ 405.91 Booth Supplies for Resale2016-10-14

Courtney's Distributing Inc.00038662 $ 37.56 Booth Supplies for Resale2016-10-14

Core Mark International, Inc.00038664 $ 1,048.56 Booth Supplies for Resale2016-10-14

Core Mark International, Inc.00038664 $ 129.76 Booth Supplies for Resale2016-10-14

PK Snacks00038695 $ 85.15 Booth Supplies for Resale2016-10-14

PK Snacks00038695 $ 288.00 Booth Supplies for Resale2016-10-14

Date:




Samantha Hyland

Description


Sysco Southwestern Ontario00038700 $ 700.40 Booth Supplies for Resale2016-10-14



West Coast Distributing00038710 $ 65.99 Booth Supplies for Resale2016-10-14

Zehr Home Hardware00038711 $ 20.97 Thermometer2016-10-14



783 TDRC - Vending MachinesDepartment




786 TDRC - Ice ResurfacerDepartment


Zehr Home Hardware00038711 $ 2.00 Hardware2016-10-14

Nella Cutlery (Hamilton) Inc.00038758 $ 25.00 Blade Sharpening2016-10-28


881 Tile DrainageDepartment


Treasurer,County of Oxford00038730 $ 3,668.12 TDL Pmt - E. Bickle 4866-2007a2016-10-28

Treasurer,County of Oxford00038730 $ 455.85 TDL Pmt - E. Bickle 4866-2007a2016-10-28

Treasurer,County of Oxford00038730 $ 13,805.02 Stewart/McIntosh/Lawson Drs2016-10-28

Treasurer,County of Oxford00038730 $ 486.00 Stewart/McIntosh/Lawson Drs2016-10-28

Date:




Samantha Hyland

Description



901 CashDepartment

901 CashActivity

CASH00038721 $ 18.00 Petty Cash2016-10-28


902 Accounts ReceivableDepartment

902 Federal Government ReceivableActivity


910 Other AssetsDepartment

910 Other AssetsActivity

Treasurer,County of Oxford00038667 $ 110.00 20 Large Blue Boxes2016-10-14

MacKay Fuels (Woodstock) Ltd.00038690 $ 857.16 September 2016 Fuel2016-10-14

MacKay Fuels (Woodstock) Ltd.00038690 $ 1,650.36 September 2016 Fuel2016-10-14

MacKay Fuels (Woodstock) Ltd.00038690 $ 1,494.05 September 2016 Fuel2016-10-14


911 Municipal Debt Burden - DrainsDepartment

911 Municipal Debt Burden - DrainsActivity

Armtec Limited Partnership00038652 $ 2,096.18 Piping Inventory2016-10-14

Connor Occleston00038665 $ 42.74 Misc Bolts2016-10-14

J.A. Porter Holdings (Lucknow) L00038678 $ 73.30 Piping2016-10-14

K. Smart Associates Ltd.00038684 $ 4,916.10 Stan Erb Drain Engineering2016-10-14

Date:




Samantha Hyland

Description


Atlantic Industries Ltd.00038716 $ 5,281.34 2.8MM Tubing2016-10-28

Atlantic Industries Ltd.00038716 $ 10,562.69 2.88MM Tubing2016-10-28

Contractors Rental Supply00038728 $ 60.63 Jumping Jack2016-10-28

Frank McKay Excavating Ltd.00038739 $ 407.04 Milson & Moon Drain2016-10-28

Frank McKay Excavating Ltd.00038739 $ 305.28 Milson & Moon Drain2016-10-28

Hart Sand & Gravel00038744 $ 433.37 Gravel2016-10-28

Hunter Steel Sales00038745 $ 505.16 Carbon Mesh2016-10-28

St Marys Cement Inc00038765 $ 1,089.85 Ready Mix2016-10-28

St Marys Cement Inc00038765 $ 1,089.85 Ready Mix2016-10-28


932 Accounts Payable & Accrued LiaDepartment

935 Other A/PActivity

Arcadian Projects Inc.00038655 $ 3,278.58 HVAC HB Return & Hot Water2016-10-14

The Accountant of the Superior C00038702 $ 11,017.51 Fiorino/Greenfield Court Order2016-10-14

Christopher Kern00038727 $ 1,755.00 2016 Taxes Return2016-10-28

Penny Lynn English00038762 $ 2,698.33 357 Taxes Refund - 20162016-10-28

937 Payroll PayableActivity

CASH00038660 $ 39.00 Lotto - Oct 10/162016-10-14

Cdn Union of Public Employees00038668 $ 295.76 Sept 2016 CUPE2016-10-14

Receiver General for Canada00038697 $ 21,028.83 Sept 2016 Regular Deductions2016-10-14


Receiver General for Canada00038697 $ 519.79 Sept 2016 Regular Deductions2016-10-14


Sun Life00038699 $ 6,116.33 October 2016 Benefits2016-10-14

O.M.E.R.S.00038713 $ 21,886.28 September 2016 OMERS Payment2016-10-17

Date:




Samantha Hyland

Description


CASH00038721 $ 34.00 Lotto Oct 3/162016-10-28


938 Security DepositsDepartment

938 Security DepositsActivity

00038684 $ 1,555.66 Site Review2016-10-14

00038715 $ 2,597.36 Deposit Return BPA 11252016-10-28

00038722 $ 500.00 Deposit Return BPA 11212016-10-28

00038726 $ 1,091.84 Barrier Gates for Liebler St2016-10-28

00038733 $ 750.00 Deposit Return - BPA 9232016-10-28






00038747 $ 4,281.92 Deposit Return - 30 Balsam2016-10-28

00038751 $ 2,460.41 BLZ Subdivision Engineering2016-10-28


00038772 $ 10,000.00 Deposit Return2016-10-28


11Total for Fund $ 849,755.52

1

TOWNSHIP OF EAST ZORRA-TAVISTOCK

OCTOBER EFT PAYMENT SUMMARY

Company Account Number Amount Service Address Description GL Account

Hydro One 200096424940 $293.09 158 Loveys St E Hickson Shop 11-312-121-3610

Hydro One 200113906158 $355.79 101 Loveys St E Hickson Park

Committee

11-751-121-3610

Hydro One 200103754908 $51.65 89 Loveys St Storage Buildings 11-182-121-3610

Hydro One 200010289849 $279.01 45 Loveys St Hickson Firehall 11-211-121-3610

Hydro One 200096426051 $722.45 90 Loveys St E Office 11-181-121-3610

Hydro One 200017653361 $21.22 1 Concession Lot 28 STREETLIGHTS 11-371-121-3610

Hydro One 200059607780 $149.52 17 Con Lot 10,11 STREETLIGHTS 11-371-121-3610

Hydro One 200071485533 $43.95 0 Blandford St STREETLIGHTS 11-371-121-3610

Hydro One 200082694386 $223.80 12 Con Lot 20,21 STREETLIGHTS 11-371-121-3610

Hydro One 200048231502 $149.71 16 Con Lot 25 STREETLIGHTS 11-371-121-3610

Hydro One 200072160792 $1,086.39 0 Thames Ave STREETLIGHTS 11-371-121-3610

Hydro One 200084952971 $170.30 17 Con Lot 11 Innerkip Fire Hall 11-222-121-3610

Hydro One 200089305443 $1,056.17 104 Blandford St Innerkip Park & Rec 11-752-121-3610

Hydro One 200059057813 $650.72 695566 Oxford Rd 5 ICC 11-761-121-3610

Erie Thames 00202762-00 $226.20 Burton & Coleman ICC 11-761-121-3620

Erie Thames 00202910-00 $31.12 158 Loveys St E Hickson Shop 11-312-121-3620

2

Erie Thames 00153893-00 $3,322.55 Streetlights STREETLIGHTS 11-371-121-3610

Union Gas 241-3198 218-

4815

$419.45 1 Adam St Tavistock Arena 11-781-121-3630

Union Gas 241-3436 218-

5044

$45.31 3 Adam St Memorial Hall 11-755-121-3630

Union Gas 241-3438 218-

5046

$23.73 37 Maria St Former PUC Office 11-183-121-3630

Union Gas 241-3567 254-

4565

$26.06 260 Woodstock St S Tavistock Fire 11-233-121-3630

Union Gas 189-1942 174-

5388

$53.30 204 Stonegate Road Innerkip Fire Hall 11-222-121-3630

Union Gas 178-2844 165-

4370

$26.67 90 Loveys St Office 11-181-121-3630

Union Gas 178-3195 165-

4683

$38.42 158 Loveys St Hickson Office 11-312-121-3630

Union Gas 178-3152 165-

4645

$26.90 43 Loveys St Hickson Fire Hall 11-211-121-3630

Union Gas 241-3567 297-

8206

$52.50 695566 Ox Rd 5 ICC 11-761-121-3630

Reliance Home

Comfort

002 192 278

2191 872

$86.11 204 Stonegate Road Innerkip Fire Hall 11-222-121-3630

Reliance Home

Comfort

002 158 113

2157 754


Reliance Home

Comfort

005 550 477

4250 477

$49.19 695566 Oxford Rd 5 Innerkip Community

Center

11-761-121-3610

Reliance Home

Comfort

002 122 423

2122 148

$48.07 90 Loveys St E Hickson Office 11-181-121-3630

Bell Mobility 506578116 $387.43 Cell Phones 11-950-950-9605

Bell 9655 2102 27204

009

$79.61 655-2102 Arena 11-781-121-3260

Bell 9655 9992 56904

006

$48.56 655-9992 Memorial Hall 11-755-121-3260

3

Bell 9462 2697 38904

005

$642.90 Hickson Office 11-950-950-9603

Bell 9469 3889 78804

007

$128.91 469-3889 Innerkip Community

Centre

11-761-121-3260

Bell 9462 2962 79904

003

$97.96 462-2962 Hickson Park 11-751-121-3260

Bell 9469 3830 92904

007

$120.27 469-3830 Innerkip Fire 11-222-121-3620

Bell 9462 2706 43504

005

$108.97 462-2706 Hickson Shop 11-311-121-3260

Bell 9462 2676 38904

000

$120.27 462-2676 Hickson Fire 11-211-121-3260

Bell 9469 3931 14004

009

$80.31 469-3931 Innerkip Park 11-752-121-3260

Bell 52053301XBX588 $65.22 Public Internet 11-781-121-3260

Rogers Wireless 1-2826-5113 $60.84 Fire Cell Phones 11-211/222/233-

121-3260

Execulink

Telecom

328919 $169.32 Fire Hall Internet 11-211/222/233-

121-3260

Allstream 000000248183 $17.00 Long Distance Charges 11-950-950-9603

Pitney Works 6100-9080-0006-

5441

$484.63 Postage 11-191-121-3450

Progressive

Waste Solutions

Canada Inc. -

Kitchener

619-068471-

0000

$343.69 1 Adam St Arena 11-781-121-3530

Progressive

Waste Solutions

Canada Inc. -

Kitchener

619-068470-

0000


Progressive

Waste Solutions

Canada Inc. -

London

613-000629-

0000

$508.96 695566 County Rd 5

& 158 Loveys St

ICC/Hickson Shop 11-313-345-

2910/11-761-121-

3530

4

Total: $23,097.84

CIBC Visa 4500 0500 0106

9295

$2,114.42 Various Accounts

Ministry of

Finance

EHT Payment $2,550.57 11-932-937-9656

WSIB $4,788.79 11-932-937-9662

E:.ast Zorra Tavistock Counci l,

I respectfully request that this note appear on the agenda of a future 20 16 council meeting, especially in light of recent news attention that has pulled the Matheson name into an on-going murder investigation. I have no doubt that the family would emotionally benefit f'rom the honour of renaming James Street.

After hearing some talk with lnnerkip residents, I read over the minutes from your meeting September 2 1, 2016, and then did a little more digging. T pass on a few bits of i nlbm1ation for your attention.

I have lived in lnnnerki.p since 1979 and recal l Currah Lane and Scott Street receiving new names. These changes took place to recognize two families who resided in lnncrkip and had great contributions to the community. My street was one of those that were re-named. r changed my mailing address at no expense. To this day, all my legal documents show my property as Lot 25-26, Plan 59.

The intent to name a street afler the Matheson family sat very well with me, and apparently others, as lhere were several pages of signatures on a petition when my wife and 1 signed our support.

Mrs. Matheson was a local teacher, and in later years Mr. Matheson was a school custodian, so both were well known. Mathesons owned property in the south west corner oflnnerkip. /\ portion of this property was sold to the lnnerkip Cemetery. Another port ion of it was donated to the cemetery. Well over half of the present cemetery property came from the Matheson property.

Also of note is the property located on lots 111 , 112. 11 3, I 14 and part of lot 67 plan 111 . This Innerkip land was sold by Mathesons for the amount of$2. (To be clear that is two dollars). That property provided the village with the Lawn Bowling property, the Drop-in proper1y, and the lnnerkip Museum. An interesting note on the deed was tbe condition that if this property were ever sold, the money was to be donated to an Ontario Charity.

A change from "James" to "Matheson" 'ww would effect only one home. In a couple years it may involve fifteen or twenty homes and residents. While the sign posts on (present) James Street are in place, f question the cost problem, and have a deep interest in the importance of the name "James".

1 feel the Mathesons contributed greatly to th is community, and having listened intently to others during the last few weeks, it is evident that I am not alone in this thought.

I am voicing the feelings of many. There has been a grea·t deal of talk since Counci l's dec1sion. And it has left many of us with an overwhelming air of disappointment.

With Rcspe»J) }-~ Norm ChaW_~ Resident since 1979 22 Scott Street (formerly 22 Napoleon Street) Lot 25-26, Plan 59

wjaques

Text Box

#5.d

December 1, 2016

Dear AMO Member:

RE: Federal Infrastructure Phase 2 Incrementality Resolution

As you know, the federal government announced additional infrastructure funding over the next 12 years in the Fall Economic Statement as part of its Phase 2 programming. It is consulting on design aspects for Phase 2 in order for it to be known before the funding programs begin in 2018.

AMO has endorsed a number of principles for the funding design – that it should maximize municipal flexibility; respect the breadth of municipal infrastructure assets and priorities; and provide stable, predictable, formula-based funding to municipal governments.

The role of incrementality and the funding formula (i.e., the share by each order of government) are important aspects. In communicating our principles to the federal government, we have noted the impacts of different formula approaches. The ideal position for municipal governments would be a 50% federal, 33% provincial, and a 17% municipal portion. This would mean a smaller share of municipal capital costs would recognize ongoing municipal operating costs which are generally not eligible for funding purposes. In reality, very few provinces agreed to fund 33% of Phase 1 programs, and some didn’t put up new funds where they agreed to it. In Ontario, the provincial government did add new funding, in the amount of $250 million (25%) for the recent Clean Water and Wastewater Fund (CWWF). This was in addition to its existing multi-billion long term infrastructure plan. No provincial funding was added for the federal public transit agreement.

Generally, incrementality has been a feature of prior federal programs. It requires that municipal and provincial governments spend new additional funds for each infrastructure project in order to meet the eligibility rules. This requirement may have had some merit before municipal governments had comprehensive asset management plans and related multi-year capital plans. Going forward, it will confuse the principles and practice of asset management not to mention municipal financial planning because it would influence municipal priorities. Where there are multi-year capital plans, based on asset replacement and maintenance priorities of an asset management plan, the federal funding should be aligned with these municipal plans. Phase 2 should align with municipal long-term planned spending, not the other way around.

wjaques

Text Box

#5.e

We hope that you agree. If so, please adopt the attached resolution and add your voice to AMO’s. AMO continues to believe that good asset management is the foundation of appropriate municipal infrastructure and financial management. Funding approaches must support it to further advance the culture of municipal asset management in Ontario.

Sincerely,

Lynn Dollin AMO President

FEDERAL INFRASTRUCTURE PHASE 2 INCREMENTALITY RESOLUTION

WHEREAS municipal governments’ infrastructure is critical to our collective economic health;

WHEREAS stable, predictable and formula- based infrastructure funding allows municipal governments to plan and schedule investments in infrastructure;

WHEREAS Ontario municipal governments have asset management plans which set out a municipality’s longer term capital plan which reflects the infrastructure priorities of these asset management plans; and

WHEREAS a federal incrementality rule interferes with municipal long-term infrastructure priorities and diminishes the value of municipal asset planning and management;

NOW, THEREFORE BE IT RESOLVED that the (name of municipality) calls on the federal government to provide long-term, predictable, and formula-based funding in its Phase 2 programs for municipal governments; and

BE IT ALSO RESOLVED that the (name of municipality) calls on the federal government to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government’ asset management plan meets a municipal incremental infrastructure requirement.

Please forward your resolution to: AMO President Lynn Dollin [email protected]

mailto:[email protected]

Township of East Zorra-Tavistock

Capital Budget: 2017

wjaques

Text Box

#6.a

Township of East Zorra-Tavistock Agenda

Capital Budget: 2017 Capital Planning: 2017-2026

Budget Principle Link to Asset Management Plan

Departmental Budget Presentation

Corporate Services Tavistock Recreation Protective Services Public Works

Project Highlights Tax Impact

Net Financial Implication 2017-2026

Capital Reserve/Funding Gap

Section 1:

Section 2:

Renewal vs Growth

Section 3:

Consolidated Capital Budget Funding Sources Funding Gap Tax Impact

East Zorra-Tavistock Budget Principles Capital Budget: 2017

Capital Planning: 2017-2026

\

/1 I I

CORPORATE SERVICES Township of East Zorra-Tavistock

Capital Planning: 2017-2026 Capital Budget: 2017


Capital Planning: 2017-2026 Corporate Services Capital Budget: 2017

Hickson Office

2017 Capital Budget: $725,000

2017-2026 Capital Budget: $1,815,000

Major Project Highlights Year Cost

Office Improvement 2017 $500,000

Office Furniture 2017 $25,000

Generator 2017 $25,000

Water Well 2017 $25,000

Septic System 2017 $25,000

89 Loveys St- Parking, Landscape 2017 $25,000

Re-Pave Parking Lot 2018 $75,000

HVAC Major Maintenance 2020 $100,000

Roof Re-shingle 2023 $15,000

Funding Gap - Capital Reserve

Renewal Growth

Renewal , 100.00%

Growth, 0.00%

Renewal vs Growth

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Tax Impact 2017 : $100,000 2017-2026 : $1,000,000

Hickson Office Annual Annual Opening Reserve Draw Reserve Replenish Closing

2017 $114,000.00 $625,000.00 $100,000.00 ($411,000.00) 2018 ($411,000.00) $75,000.00 $100,000.00 ($386,000.00) 2019 ($386,000.00) $0.00 $100,000.00 ($286,000.00) 2020 ($286,000.00) $100,000.00 $100,000.00 ($286,000.00) 2021 ($286,000.00) $0.00 $100,000.00 ($186,000.00) 2022 ($186,000.00) $0.00 $100,000.00 ($86,000.00) 2023 ($86,000.00) $15,000.00 $100,000.00 ($1,000.00) 2024 ($1,000.00) $0.00 $100,000.00 $99,000.00 2025 $99,000.00 $0.00 $100,000.00 $199,000.00 2026 $199,000.00 $0.00 $100,000.00 $299,000.00

$815,000.00 $1,000,000.00



Equipment/IT/Studies


2017-2026 Capital Budget: $667,000


Council Computers 2017-2026 $30,000

RAC FMW Software 2017-2018 $40,000

Hardware upgrades 2017-2026 $100,000

GP version upgrade ‘17,’20’23’24’26 $75,000

DC Study 2019 and 2024 $30,000

Server Replacement 2019 and 2024 $20,000

Pay Equity Study 2021 and 2026 $30,000

Desktop Replacements 2022 $20,000


2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Tax Impact 2017 : $26,000 2017-2026 : $260,000

Renewal Growth

Renewal , 86.89%

Growth, 13.11%

Renewal vs Growth

Equipment, IT, Studies Annual Annual Opening Reserve Draw Reserve Replenish Closing

2017 $52,000.00 $65,000.00 $26,000.00 $13,000.00 2018 $13,000.00 $30,000.00 $26,000.00 $9,000.00 2019 $9,000.00 $20,000.00 $26,000.00 $15,000.00 2020 $15,000.00 $25,000.00 $26,000.00 $16,000.00 2021 $16,000.00 $25,000.00 $26,000.00 $17,000.00 2022 $17,000.00 $30,000.00 $26,000.00 $13,000.00 2023 $13,000.00 $25,000.00 $26,000.00 $14,000.00 2024 $14,000.00 $35,000.00 $26,000.00 $5,000.00 2025 $5,000.00 $10,000.00 $26,000.00 $21,000.00 2026 $21,000.00 $40,000.00 $26,000.00 $7,000.00

$305,000.00 $260,000.00



Innerkip Community Centre


2017-2026 Capital Budget: $285,000


Gas Stove 2017 $5,000

Exterior Brickwork Paint 2017 $15,000

Interior Painting – All Areas 2018 $15,000

Parking Lot – Repave 2026 $100,000


Innerkip Community Centre Annual Annual Opening Reserve Draw Reserve Replenish Closing

2017 ($500.00) $20,000.00 $15,000.00 ($5,500.00) 2018 ($5,500.00) $15,000.00 $15,000.00 ($5,500.00) 2019 ($5,500.00) $0.00 $15,000.00 $9,500.00 2020 $9,500.00 $0.00 $15,000.00 $24,500.00 2021 $24,500.00 $0.00 $15,000.00 $39,500.00 2022 $39,500.00 $0.00 $15,000.00 $54,500.00 2023 $54,500.00 $0.00 $15,000.00 $69,500.00 2024 $69,500.00 $0.00 $15,000.00 $84,500.00 2025 $84,500.00 $0.00 $15,000.00 $99,500.00 2026 $99,500.00 $100,000.00 $15,000.00 $14,500.00

$135,000.00 $150,000.00

Renewal Growth

Renewal , 100.00%

Growth, 0.00%

Renewal vs Growth

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Tax Impact 2017 : $15,000 2017-2026 : $150,000



Hickson Park


2017-2026 Capital Budget: $360,000


Food Booth Roof 2017 $10,000

Major Fence Replacement 2025 $50,000

Ball Diamond – Light

Replacement

2026 $100,000


Hickson Park Annual Annual Opening Reserve Draw Reserve Replenish Closing

2017 $63,612.00 $10,000.00 $20,000.00 $73,612.00 2018 $73,612.00 $0.00 $20,000.00 $93,612.00 2019 $93,612.00 $0.00 $20,000.00 $113,612.00 2020 $113,612.00 $0.00 $20,000.00 $133,612.00 2021 $133,612.00 $0.00 $20,000.00 $153,612.00 2022 $153,612.00 $0.00 $20,000.00 $173,612.00 2023 $173,612.00 $0.00 $20,000.00 $193,612.00 2024 $193,612.00 $0.00 $20,000.00 $213,612.00 2025 $213,612.00 $50,000.00 $20,000.00 $183,612.00 2026 $183,612.00 $100,000.00 $20,000.00 $103,612.00

$160,000.00 $200,000.00

Renewal Growth

Renewal , 100.00%

Growth, 0.00%

Renewal vs Growth

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Tax Impact 2017 : $20,000 2017-2026 : $200,000



Innerkip Park


2017-2026 Capital Budget: $505,000


Bleachers 2017 $15,000

Tractor 2018 $15,000

Booth Improvement 2020 $10,000

Diamond 3 Fencing 2022 $15,000

Parking Lot 2023 $150,000


Innerkip Park Annual Annual Opening Reserve Draw Reserve Replenish Closing

2017 $34,000.00 $15,000.00 $25,000.00 $44,000.00 2018 $44,000.00 $65,000.00 $25,000.00 $4,000.00 2019 $4,000.00 $0.00 $25,000.00 $29,000.00 2020 $29,000.00 $10,000.00 $25,000.00 $44,000.00 2021 $44,000.00 $0.00 $25,000.00 $69,000.00 2022 $69,000.00 $15,000.00 $25,000.00 $79,000.00 2023 $79,000.00 $150,000.00 $25,000.00 ($46,000.00) 2024 ($46,000.00) $0.00 $25,000.00 ($21,000.00) 2025 ($21,000.00) $0.00 $25,000.00 $4,000.00 2026 $4,000.00 $0.00 $25,000.00 $29,000.00

$255,000.00 $250,000.00

Renewal Growth

Renewal , 64.71%

Growth, 35.29%

Renewal vs Growth

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Tax Impact 2017 : $25,000 2017-2026 : $250,000


Capital Budget: 2017 Capital Planning: 2017-2026

Tavistock Recreation


Capital Planning: 2017-2026 Tavistock Recreation Capital Budget: 2017

Tavistock District Recreation Centre


2017-2026 Capital Budget: $1,225,500


Arena Front Door Renovations 2017 $115,000

Dehumidifier Replacement 2017 $50,000

Natural Gas Compressor 2018 $12,000

Zamboni Ice Re-Surface

Replacement

2019 $110,000

Chiller 2021 $50,000

Replacement of Compressor #2 2021 $30,000

Parking lot 2022 $110,000

Painting Arena Structure Beam 2023 $22,000

Painting unpainted Block Walls 2024 $15,000

Elevator Upgrades 2026 $75,000


Renewal Growth

Renewal , 84%

Growth, 16%

Renewal vs Growth

Annual Annual Opening Reserve Draw Reserve Replenish Closing

2017 $219,338.00 $175,000.00 $35,000.00 $79,338.00 2018 $79,338.00 $28,500.00 $40,000.00 $90,838.00 2019 $90,838.00 $130,000.00 $45,000.00 $5,838.00 2020 $5,838.00 $25,000.00 $50,000.00 $30,838.00 2021 $30,838.00 $125,000.00 $50,000.00 ($44,162.00) 2022 ($44,162.00) $140,000.00 $50,000.00 ($134,162.00) 2023 ($134,162.00) $33,000.00 $50,000.00 ($117,162.00) 2024 ($117,162.00) $15,000.00 $50,000.00 ($82,162.00) 2025 ($82,162.00) $9,000.00 $50,000.00 ($41,162.00) 2026 ($41,162.00) $75,000.00 $50,000.00 ($66,162.00)

$755,500.00 $470,000.00

$35,000 $40,000

$45,000 $50,000

$50,000

$50,000

$50,000

$50,000

$50,000

$50,000

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Tax Impact 2017 : $35,000 2017-2026 : $470,000



Tavistock Memorial Hall


2017-2026 Capital Budget: $511,200


Lighting upgrades to LED 2017 $18,000

HVAC unit replacement 2017 $15,000

Furnace Replacement 2018 $15,000

Interior Painting 2019 $10,000

Halls chair and tables

replacement

2020 $19,000

Ground Level Floor Replacement 2021 $52,200

Front entrance upgrades 2022 $25,000

Kitchen renovations 2023 $35,000

Bar renovations 2024 $14,500

Washroom Renovations 2025 $15,000



2017 $93,500.00 $39,500.00 $20,000.00 $74,000.00 2018 $74,000.00 $15,000.00 $20,000.00 $79,000.00 2019 $79,000.00 $15,000.00 $20,000.00 $84,000.00 2020 $84,000.00 $35,000.00 $20,000.00 $69,000.00 2021 $69,000.00 $52,200.00 $20,000.00 $36,800.00 2022 $36,800.00 $74,000.00 $20,000.00 ($17,200.00) 2023 ($17,200.00) $35,000.00 $20,000.00 ($32,200.00) 2024 ($32,200.00) $14,500.00 $20,000.00 ($26,700.00) 2025 ($26,700.00) $15,000.00 $20,000.00 ($21,700.00) 2026 ($21,700.00) $16,000.00 $20,000.00 ($17,700.00)

$311,200.00 $200,000.00

Renewal Growth

Renewal , 100.00%

Growth, 0.00%

Renewal vs Growth

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Tax Impact 2017 : $20,000 2017-2026 : $200,000



Tavistock Park


2017-2026 Capital Budget: $714,170


Four Ball Netting on Diamond 2018 $12,000

North Playhouse Wooden Climber 2022 $75,000

Bleachers x 12 sections

2023 $48,000

Ball Diamond infield - surface/clay

2024 $90,000

Roof Repairs to Queens Pavilion

2025 $150,00

0

Ball Diamond Back Stop

2025 $15,000

AG Pavilion 2026 $30,000

Debenture Payment – from Taxes ongoing $18,000



2017 $9,596.00 $0.00 $7,000.00 $16,596.00 2018 $16,596.00 $12,000.00 $7,000.00 $11,596.00 2019 $11,596.00 $0.00 $7,000.00 $18,596.00 2020 $18,596.00 $0.00 $7,000.00 $25,596.00 2021 $25,596.00 $0.00 $7,000.00 $32,596.00 2022 $32,596.00 $75,000.00 $7,000.00 ($35,404.00) 2023 ($35,404.00) $48,000.00 $7,000.00 ($76,404.00) 2024 ($76,404.00) $90,000.00 $7,000.00 ($159,404.00) 2025 ($159,404.00) $165,000.00 $7,000.00 ($317,404.00) 2026 ($317,404.00) $30,000.00 $7,000.00 ($340,404.00)

$420,000.00 $70,000.00

Renewal Growth

Renewal , 90.23%

Growth, 9.77%

Renewal vs Growth

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Tax Impact 2017 : $25,000 2017-2026 : $250,000

PROTECTIVE SERVICES/FIRE

Capital Budget: 2017 Capital Planning: 2017-2026 Township of

East Zorra-Tavistock


Capital Planning: 2017-2026 PROTECTIVE SERVICES Capital Budget: 2017

Equipment/Vehicle and Facility 2017 Capital Budget: $370,000

2017-2026 Capital Budget: $5,768,320


Equipment Replacement 2017 $70,000

Facility Mainten. Hickson & Tavistock 2017 $20,000

Tavistock Pumper Replacement 2018 $400,000

Hickson Fire Hall Expansion 2018 $300,000


Innerkip Rescue Replacement – Year 1 2019 $125,000


Innerkip Rescue Replacement – Year 2 2020 $125,000


Hickson Pumper Replacement 2021 $330,000






Innerkip Pumper Replacement 2025 $500,000


Hickson Rescue Vehicle Replacement 2026 $260,000

Tavistock Rescue Vehicle Replacement 2026 $260,000


Communication System 2017-2019 $75,000


Capital Planning: 2017-2026 Protective Services Capital Budget: 2017

Funding Gap 5 Year 10 Year

Capital Reserves 2017-2021 2022-2026

Fire Department Vehicles ($364,269.20) ($334,269.20)

Fire Communication Equipment $0.00 $0.00

Fire Equipment $186,900.00 $186,900.00

Fire Facilities $67,500.00 $117,500.00

Total Funding Gap ($109,869.20) ($29,869.20) Others Sources Include: • Grants • Debenture • Development Charges • Gas Tax

[CATEGORY NAME]

51%

[CATEGORY NAME]

49%

Others 0%

Funding Source 2017-2026

Taxes

Reserves

Others

Funding Sources and Funding Gap


Capital Planning: 2017-2026 Protective Services Capital Budget: 2017

Renewal vs Growth and Tax impact

Renewal Growth

Renewal , 88.84%

Growth, 11.16%

Renewal vs Growth

$275,000

$345,000

$275,000

$270,000

$270,000

$270,000

$270,000

$225,000

$370,000

$370,000

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Tax Impact 2017-2026


Capital Planning: 2017-2026 Public Works



Capital Planning: 2017-2026 Public Works Capital Budget: 2017

Vehicles/ Equipment and Facilities

Major Project Highlights – Year Cost

Building Pickup Truck Replacement 2017 $30,000

1999 Grader Replacement 2018 $350,000

2006 Sterling Truck 2019 $200,000

PW Manager Pickup Truck 2020 $35,000

2015 RAM Replacement 2021 $40,000

CBO Truck 2022 $40,000

2004 730B Grader 2024 $230,000

Major Project Highlights – Year Cost

Radio GPS system 2024 $22,000

Self Level Camera 2024 $10,000

Unit # 830 Tandem Truck 2024 $300,000

Loader Replacement 2025 $155,000

Tandem Truck 2025 $300,000

Hickson Sand & Salt Shed 2017 $100,000

2017 Capital Budget: $2,072,512

2017-2026 Capital Budget: $19,927,512



Roads and Bridges

Major Project Highlights – Roads Year Cost

Jacob St E Reconstruction 2017 $700,000

Maplewood sdr 16th – 5 2017-2019 $750,000

Jane St – Reconstruction 2018 $250,000

Woodstock St S. Debentured-15yr 2018- $750,000

16th Line Resurface 2018-2026 $3,850,000

Gravel to Hardtop 2020-2026 $1,400,000

Major Project Highlights – Bridges Year Cost

Bridge Study* – Every 2 Years 17,19,21,23,25 $95,000

*Bridge studies are mandated by

regulation

Bridge Improvement 2022 $600,000

Bridget Improvement 2026 $600,000

2017 Capital Budget: $2,072,512

2017-2026 Capital Budget: $19,927,512



Public Works Capital Budget: 2017

Funding Sources and Funding Gap

[CATEGORY NAME]

63%

[CATEGORY NAME]

24%

Others 13%

Funding Sources 2017-2026

Taxes

Reserves

Others

Others Sources Include: • Grants • Debenture • Development Charges • Gas Tax


Capital Reserves 2017-2021 2022-2026

Public Works Facilities $262,500.00 $612,500.00

Public Works Vehicle/Equipment $248,822.00 ($518,178.00)

Public Works Sidewalk $153,000.00 $253,000.00

Bridge Reserves $95,538.00 ($779,462.00)

Roads Capital Projects ($115,673.00) ($215,673.00)

Streetlights $88,000.00 $138,000.00

Total Funding Gap $732,187.00 ($509,813.00)



Renewal vs Growth and Tax impact

Renewal Growth

Renewal , 92.55%

Growth, 7.45%

Renewal vs Growth

$877,512 $888,000

$1,058,000

$1,158,000

$1,328,000

$1,408,000

$1,477,000

$1,457,000

$1,477,000

$1,457,000

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026


Net Financial Implication





Capital Planning: 2017-2026 Financials Capital Budget: 2017

Net Financial Implications – Consolidated Budget

2017 Capital Budget: $3.6 Million

2017-2026 Capital Budget: $32 Million



Net Financial Implications – Funding Sources

Taxes 58%

Reserves 34%

Others 8%

Funding Sources 2017-2026

Taxes

Reserves

Others

Others Sources Include: • Grants • Debenture • Development Charges • Gas Tax



Net Financial Implications – Capital Reserves Balances-Funding Gap

$917,413.80

$575,413.80

$649,413.80

$924,413.80

$744,213.80

$682,213.80

$888,213.80

$317,163.80

($273,836.20)

($512,836.20)

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026

Capital Reserves Linear (Capital Reserves)



Net Financial Implications – Tax Impact

[VALUE] $1,418,512

$1,504,000 $1,609,000

$1,709,000 $1,879,000

$1,959,000 $2,028,000 $1,966,000 $2,128,000 $2,108,000

2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026


11.04%

YOY Tax Requirement Increase/Decrease %

3.52% 4.26% 9.95% 6.22% 6.98% 6.03% -0.94% 8.24% -3.06%

Levy Increase 1% = $44,000

2017 Levy Increase

3.20 %


2017 Budget Timeline

Capital Budget : Draft 1- Dec 7, 2016

Capital Budget : Draft 2, Approval of time sensitive projects - Jan 18, 2017

Operating Budget : Draft 1- Feb 1, 2017

Budget Public Meeting : March 1, 2017

Overall Budget Review/Direction for Public Meeting: Feb 15, 2017

Thank You !

Questions ?

September 26, 2016 ROEDC Member Townships

Re: 2017 Budget Please be advised the Board of Directors passed the following resolution at its September 23, 2016 meeting:

Moved by Julie McIntosh Seconded by Keith Stevens Resolved that the ROEDC Board approve the proposed 2017 Budget as presented by Bernia Wheaton and further that it be recommended that the Member Municipalities approve the member contribution requirement.

Carried. A copy of the 2017 Budget and Work Plan is attached. Yours truly,

Jeff Carswell Secretary ROEDC Board Copy Bernia Wheaton

wjaques

Text Box

#6.b

ROEDC Budget

Revenue 2016 2016 YTD 2017

Member Municipality contribution 135,000.00$ 135,000.00$ 150,000.00$

Bank Interest 222.00$ 350.00$ Carry forward unspent in previous year 27,500.00$ 27,500.00$ 650.00$

TOTAL 162,500.00$ 162,722.00$ 151,000.00$

Expenses 2016 2016 YTD 2017

non-rebateable HST

Consulting 90,000.00$ 62,365.00$ 92,000.00$

Travel 10,000.00$ 6,202.00$ 12,000.00$

Meeting Expenses 400.00$ 124.98$ 400.00$

Telecommunication 1,500.00$ 1,134.82$ 1,500.00$

Legal costs -$ 837.66$ -$

Insurance 1,100.00$ -$ 1,100.00$

EDO position advertising -$ -$ -$

Office Supplies 2,000.00$ 635.23$ 1,000.00$

Conference Fees 800.00$ 1,417.64$ 800.00$

Memberships 500.00$ 500.00$ 500.00$

Financial Audit 2,400.00$ -$ 2,400.00$

Branding ROEDC -$ -$ -$

Website Design ROEDC 500.00$ 230.00$ 150.00$

Marketing Collateral ROEDC 3,000.00$ 3,166.99$ 3,000.00$

Workforce Development - Youth 4,000.00$ 4,000.00$

Workforce Development - Existing 4,000.00$ 295.00$ 4,000.00$

Marketing ROEDC Programs 5,000.00$ 235.00$ 2,000.00$

Buy Close By / Retail Leakage 12,000.00$ 525.00$ 650.00$

Downtown Revitalization / CIP -$ -$ 8,500.00$

Business Growth & Expansion 10,000.00$ 8,700.00$ 12,000.00$

Business Support Programs (BR+E) 15,000.00$ 8,764.81$ 5,000.00$

TOTAL 162,200.00$ 95,134.13$ 151,000.00$

300.00$ 67,587.87$ -$

1

2017 Work plan Strategic Priorities for 2017

1. Business Attraction & Expansion $12,000 2. Workforce Development $ 8,000 3. Business Symposium (BR+E) 4. Professional Development & Skill Training (BR+E) $ 5,000 5. Community Improvement Plan $ 8,500 6. Marketing ROEDC and its programs. $ 5,000

2017 Initiatives for Workforce Development

1. Promote new enhancements to www.workinoxford.ca to rural oxford business community and increase rural usage of this tool.

2. In partnership with OWDP, organize and host a series of virtual job fairs. 3. In collaboration with OWDP, promote workinoxford.ca to workers outside the region

through trade shows and job fair events 4. Implementation of the brand new Regional RideShare program in partnership with OWDP 5. Extend pre-apprenticeship programming into Oxford County 6. In collaboration with Oxford Young Entrepreneurs (OSBSC), promote entrepreneur

programs and opportunities including: a. Access to new Ontario Youth fund b. Entrepreneurship Training c. Oxford Young Entrepreneur Network d. Entrepreneur 101 workshops e. Small Business week activities (October ’16) f. Oxford Career Day + Manufacturing Tours ‘16 g. Promote 3 bursaries for Rural Oxford Youth

2017 Initiatives for Networking: Promoting Thriving Business

1. Host a Business Symposium to celebrate and inspire local greatness 2. Participate and represent ROEDC in sector specific events (in partnership with Oxford

Connection) 3. Open discussion on a regional Chamber of Commerce model 4. Plan, organize, and facilitate transportation and admission to sector specific trade shows

and industry events. 5. Promote and facilitate join advertising/marketing opportunities.

Food & Grocery Guide 2018

http://www.workinoxford.ca/

2

2017 initiatives for Professional Development & Skills Training: Promoting a Culture of Learning

1. Organize Technical Training for recent graduates & existing workforce under the Train4More brand

2. Arrange One-on-one consultations with specialists in marketing, HR, communications 3. Promote access to Canada Ontario Job Grant 4. Expand seminar topics to include succession planning, access to capital, grant writing,

human resources (in cooperation with Oxford Connection) 2017 initiatives for Business Attraction

1. Market land and buildings available for development including electronic material and a signage program.

2. Promote opportunities for shared use of buildings, including greyfields 3. Attend Trade Shows in partnership with Oxford Connection 4. Participation in 2017 Canadian Outdoor Farm Show

2017 initiatives to promote ROEDC and its programs

1. Produce marketing material according to the ROEDC Marketing Plan

2017 General Activities 1. Rural Oxford CIP to support incentives and grant programs for community revitalization.

#6.a

Placeholder page for Agenda Item 6.a – Conferences & Seminars

#6.b

Placeholder page for Agenda Item 6.b - County Council – Update & Questions

#6.c

Placeholder page for Agenda Item 6.c – Staff Reports and Questions for Staff

EAST ZORRA - TAVISTOCK POLICE SERVICES BOARD

MINUTES of the Meeting held

November 16, 2016

The Police Services Board met at the Hickson Municipal Office at 1:15 p.m. on Wednesday, November 16, 2016. Present: Robert Rudy

Betty Yeoman Shawn Nash, A/Detachment Commander (Oxford OPP) Will Jaques, Secretary

Regrets: Don McKay Confirm Agenda Moved by: Betty Yeoman

Seconded by: Bob Rudy Resolved that the Board approves the agenda for the November 16, 2016 meeting, as printed and circulated.

CARRIED Pecuniary Interest None declared. Confirm Minutes Moved by: Bob Rudy

Seconded by: Betty Yeoman Resolved that the Board approves the minutes of the September 21, 2016 meeting, as printed and circulated.

CARRIED Correspondence

OPP – 2017 Costing Estimate Details OAPSB – 2017 Membership

OAPSB Membership Moved by: Betty Yeoman

Seconded by: Bob Rudy Resolved that the Board approves a membership in the OAPSB, for 2017. CARRIED

Delegations & Appointments

N/A

wjaques

Text Box

NOTE - Full Agenda Package found at:

wjaques

Text Box

http://ezt.ca/Township-Office/Police-Services-Board/Agendas-Minutes

wjaques

Text Box

#7.d

Minutes of November 16, 2016 – Cont’d Page 2

Reports OPP Policing Reports September 2016 Police Reports

October 2016 Police Reports Foot Patrol Hours Comparison

o Oxford OPP A/ Detachment Commander Shawn Nash presented the September and October 2016 policing reports, as well as the foot patrol hours comparison, to the Board.

Verbal Reports from Meetings/Conferences/Seminars etc.

o Bob Rudy and Betty Yeoman discussed the recent

OAPSB Zone 4 meeting in Niagara Falls, which included a tour of the new Niagara Regional Police Headquarters.

Other Business ATV’s in Tavistock – 14th Line

o Matter discussed, including possible residences of some of the ATVers. OPP will follow up.

2017 PSB Meeting Dates were discussed.

2017 Meeting Dates Moved by: Betty Yeoman

Seconded by: Bob Rudy Resolved that the East Zorra-Tavistock Police Services Board meet on the following dates in 2017:

January 18, 2017 March 15, 2017 May 17, 2017 July 19, 2017 September 20, 2017 November 15, 2017 CARRIED

Adjourn Moved by: Bob Rudy

Seconded by: Betty Yeoman Resolved that the Board does now adjourn at 2:00 p.m.

CARRIED __________________________ _________________________ Will Jaques, Secretary Robert Rudy, Chairperson

STAFF REPORT

Report #PW2016-30

To: His Worship the Mayor and Members of Council

From: Tom Lightfoot, Public Works Manager

Re: Public Works – December 2016 Council Report

Date: December 1, 2016

Departmental Highlights:

Grading of the gravel roads is ongoing and will continue as weather permits, up until the start of the winter season.

Yard waste bins are slowing down. In working with Oxford County Solid Waste, we have shipped some yard waste to the Salford Landfill

location from the 89 Loveys St. property. Public Works staff hope to do some further ditch work on Maplewood

Sideroad, weather permitting, once Taqa removes their pipeline from the location and Hydro One relocates some poles.

The new tandem-axle truck has been delivered and is now in service. The old plow truck and old building inspector’s pickup are up for

auction on GovDeals online auction. The closing date is December 13, 2016.

Public Works Staff has been preparing for the upcoming winter season. Staff have gone over and prepared all units. As well, snow fence is

being installed and should be finished in the next week (weather

permitting). Final street sweeping for 2016 has been completed.

Tree removal and cleanup will be ongoing over the next season, as weather permits.

Public Works Staff will be removing some of the garbage receptacles from the downtown area of Tavistock in the coming weeks to assist

with snow storage and removal.

Legislative Updates:

N/A

wjaques

Text Box

#7.e

Staff Report – Public Works Monthly Report Page 2

Status of Significant Capital Projects:

Capital Project Current Status

Victoria/ Homewood

Reconstruction Program

Project has been completed with deficiencies being

corrected and top coat of asphalt applied.

Bridge #0003 (11th Line, south of Braemar

Sideroad)

Water proofing and paving of the bridge deck has now been completed.

2006 Tandem Truck

Replacement

Tender accepted Jan. 28/16. Truck has been

delivered and is in service.

Paving 17th Line - Lots 7 to 15, 13th Line north of

Maplewood for 900m, Braemar Sideroad patches at

11th Line and east of Oxford Road #59

Work completed July 2016.

Reconstruction of the base of Maplewood Sideroad, from the

16th Line eastward

Base reconstruction is finished for the year, with some ditch work remaining to be done once hydro

poles are relocated and Taqa line removed.

Sidewalk (general) Sidewalk sections replacements have been completed for the year.

Streetlights Street lights on Oxford Road #33 and ValleyField Drive have been installed and are operational.

Guiderails at

Bridges

Staff is reviewing the 2015 Bridge Study to

determine needs. Possibly work in conjunction with Maplewood Sideroad work.

Jacob Street East Engineering Survey is complete and drawings are now developed. Public Meeting was held September

29, 2016. Decision made to proceed with formal

engineering plans.

Woodstock Street South,

Streetscape, Sidewalks, Lighting

Investigating options and costs to incorporate

streetscape improvements with the County’s watermain installation. K Smart and Assoc. have

completed the on-site preliminary survey.

Attachments:

N/A

Staff Report – Public Works Monthly Report Page 3

Recommendation:

1. None. For Council information only.

C.A.O. Comments

Good update.

Report prepared and submitted by:

Jeff Carswell

Chief Administrative Officer

Tom Lightfoot

Public Works Manager

STAFF REPORT

Report #CBO2016 - 15


From: John Scherer, Chief Building Official

Re: Building, Development and Drainage – December 2016 Monthly

Council Report

Date: November 21, 2016


None

Monthly Permit Activity:

Number of Permits and Values

Building Description PERMIT_VALUE Permit Fee

Convert Carport to Garage 2,500 105.00

SFD - Deck, UF Bsmt 375,000 1,600.00

Innerkip Sewer Connection 1,195 0.00


New Fascia Sign 2,225 105.00

Upper Level Deck 13,500 105.00

Utility Shed 5,000 200.00

Innerkip Sewer Connection 800 0.00

Implement Shed 55,000 551.60

Inground Pool 60,000 100.00

Shelter Over Patio 4,000 0.00

SFD - Deck, Fin Bsmt 325,000 1,600.00

Storage Shed 95,000 890.00

SFD Deck, UF Bsmt 375,000 1,600.00

SFD - Deck, Fin Bsmt 375,000 1,600.00

Shed 4,200 200.00

SFD - Deck, UF Bsmt 410,000 1,600.00

SFD - No Deck, UF Bsmt 183,000 1,600.00

SFD - Deck, Fin Bsmt 395,000 1,600.00

SFD - No Deck, UF Bsmt 206,000 1,600.00

SFD - Deck, UF Bsmt 300,000 1,600.00


3,192,245 16,656.60

wjaques

Text Box

#7.f

Staff Report – Building, Development and

Drainage Monthly Report Page 2

No. Of Permits

Construction Value

Permit Fees ($90,000.00 Budget)

October 2016 22 $3,192,245.00 $16,656.60

Year To Date - October 31 189 $23,975,680.00 $118,096.95

2007 2008

$30,000,000

$25,000,000

$20,000,000

CI.J ~

~$15,000,000 ... ·e ... CI.J

c..$10,000,000

$5,000,000

$0

2007 2008

YTD Permit Numbers - October

2009 2010 2011 2012 2013 2014

Year

YTD Permit Values - October

2009 2010 2011 2012 2013 2014 Year

2015 2016

2015 2016

- Water/WW#

- Permit#

- Average NonWat er/ WW

- YTO Values

- Moving Average




New energy efficiency section of the Ontario Building Code comes into effect January 1, 2017. Staff will be attending a course to review the

changes prior the effective date. Status of Development Matters:

Ward 1

The Ponds, Tavistock – 75 SFD, Draft Plan Approval May 22, 2012

*The Ponds

(Phase 1)

Tavistock 21 Single Family

Dwellings (SFD)

Registered August 13/14

Plan 41M-295 1 Lots Remain

*The Ponds

(Phase 2)

Tavistock 21 SFD Plan registered and

building on 85% of lots.

Loewith

(Phase 1)

Tavistock 6 SFD Registered June 30/11

Plan 41M-269, 100% Built Services complete,

security released

Loewith

(Phase 2)

Tavistock 8 SFD Staff working on final

assumption of the development

*The Orchards (Phase one)

Tavistock 16 SFD 3 Semi Detached

39 Condo Townhouses

Signed Agreements waiting for Registration.

Still anticipated to be completed and ready for

registration late fall 2016.

Ward 2

Development Location Nature of

Development Status/Highlights

*Hickson Estates Hickson 8 SFD Registered Dec. 5/14

Plan 41M-298 2 Houses Completed.

Approx 40% sold. Base asphalt installed as

well as top soiling within road allowance. Street

lighting completed. Staff working on resolving

ongoing grading concerns.



Ward 3

Innerkip Meadows, Innerkip – 125 Single Family Dwellings and 1 Townhouse Block

Innerkip Meadows

(Phase 1)

Innerkip 13 SFD Registered May 9/12 Plan 41M-277

100% built. Staff is

working on final assumption of this phase.

Innerkip Meadows

(Phase 2)

Innerkip 20 SFD Registered Jan. 24/14 Plan 41M-293

All foundations are in place with construction

commenced on all lots.

*Innerkip Meadows

(Phase 3)

Innerkip 24 SFD + Townhouse

Block proposed

Registered July 22/16 Plan 41M-313

Construction has started on 50% of the lots.

Divell Development

(James / Main Street)

Innerkip 5 SFD on James +

Townhouse Block on Main

St (up to 28 units)

Draft Plan Approved Feb. 14/13

Not registered No Subdivision Agreement

or Site Plan (for Townhouse Block) received

yet.

ATSA Corp

Innerkip 10 SFD +

1 Semi Detached

Plan Registered

Plan 41M-288 & Plan 41M-292

3 Units Completed



Status of Drainage Matters:

Drain Name Status

Stan Erb Drain Report presented to Council at the Aug. 3/16

meeting. Crossing #2 (Erb’s Low Flow) is now complete.

Crossing #3 (Erb’s Main Laneway) Has been completed by Ramseyer Earthworks.

Crossing #5 (Ashcroft Bridge) is under construction.

Walker Drain Test holes dug to determine soil conditions July

28/16 (conditions were good). Tender Documents have been distributed and bids

will be opened Oct. 26/16 Van Bree Drainage & Bulldozing was awarded the

contract on November 2/16 Construction to begin no earlier than February

2017.

Milson Drain Test holes dug on Aug. 26/16 (conditions were

fair).

Tender Documents have been distributed and bids will be opened Oct. 26/16

Van Bree Drainage & Bulldozing was awarded the contract on Nov. 2/16

Construction to begin no earlier than Feb. 2017.

McIntosh Culvert Site meeting was held on Oct. 18/16 to discuss

potential options for work. Land owners would like the drain to be cleaned out after culvert

construction.

Hart Drain Petitions have not yet been received. A second meeting was held on Nov. 9/16 to inform

landowners of options. It was decided that K. Smart would investigate lower cost alternatives to

a full drain replacement.

Attachments:

None



Recommendation: 1. None. For Council information only.

C.A.O. Comments

Good update.

Report prepared and

submitted by:

Jeff Carswell Chief Administrative Officer

John Scherer

Building, Drainage and

Development Manager

(Chief Building Official)

STAFF REPORT

Report #FC2016-14


From: Scott Alexander, Township Fire Chief

Re: Fire & Protective Services – December 2016 Council Report

Date: December 1, 2016

Departmental Highlights: Fire Department:

o Staff attended the OAFC mid-term meeting November 22-24, 2016.

During the Fire Marshal’s report, it was announced that Fire Marshal Nichols would not be returning for another extension. The intention is

for a new Fire Marshal to be appointed by the end of March, 2017. As well, the OFMEM’s office has hired or is in the process of hiring 4 new

fire protection engineers, 3 fire investigators and potentially 9 field

advisors. Operationally, the OFM and EMO exist under the same government body, but will revert to the previous arrangement of 2

distinct entities. A Fire Safety Technical Table will be convened in the near future, tasked to investigate the need for core competencies,

provincial standards for the fire service and communicators, technological advancements and the role of the OFMEM. Included in

the review will be the assessment of the Fire Protection and Prevention Act. The “Two-Hatter” issue was also a prominent topic over the

course of the conference as well as considerable time devoted to discussing the prevalence of PTSD in the emergency services.

o Annual mandatory zone evacuation drills have been held for both The

Maples and People Care. The mandatory annual inspections for both facilities have been completed.

o All stations have completed the annual defibrillator training in conjunction with the County of Oxford EMS.

o Staff attended Remembrance Day ceremonies at Tavistock Legion and

the Tavistock School.

o The rural Chiefs met with members of the Oxford County Mutual Aid Association and concluded that some changes were needed in an

attempt to re-vitalize the organization. At the upcoming January 2017 meeting, proposed changes will be discussed with membership,

wjaques

Text Box

#7.g

Staff Report – Fire & Protective Services Monthly Reporting Page 2

including moving to quarterly meetings, topics being organized by the

Township Chief’s instead of individual stations, and possible floating

meeting dates at the convenience of the host department.

o Staff attended R2MR PTSD training in Ingersoll on November 29, 2016. R2MR is the acronym for the Road to Mental Readiness program

administered by the OAFC (Ontario Association of Fire Chiefs) to deal with the prevalence of PTSD in the fire service. It has key components

in prevention, detection and establishes groundwork for providing assistance for those that are suffering with the effects of PTSD and

overall mental health.

Fire Prevention:

o The Tavistock station took on a new initiative in promoting smoke alarm and CO alarm awareness. A chart was created to

demonstrate the different levels of awareness and the various

signals that alarms give and their meanings. A sample of their promotion is attached.

Controlled Burn Approvals:

October 2016: 17

Year to Date (2016): 243

0

10

20

30

40

50

60

70

80

20

14

Jan

uar

y

Mar

ch

May

July

Sep

tem

be

r

No

vem

be

r

20

15

Jan

uar

y

Mar

ch

May

July

Sep

tem

be

r

No

vem

be

r

20

16

Jan

uar

y

Mar

ch

May

July

Sep

tem

be

r

No

vem

be

r

Nu

mb

er

of

Co

ntr

olle

d B

urn

s

Month

Number of Controlled Burns Per Month


Emergency Management:

o The annual tabletop exercise was held on November 28, 2016 at the Norwich Community Centre with approximately 45 people in

attendance from the 5 municipalities and various other agencies. Enbridge did an excellent job of facilitating the exercise, and future

discussions with them regarding other partnerships are being discussed.

o Staff attended the St. Clair Sector meeting on November 6, 2016 in

London. Topics covered included: the Lions Club Alert Program, the Ontario Clean Water Agency and Petroleum Well emergencies

presentation from the MNR.


o Kidde, the manufacturer of one of the more popularly used

smoke/CO alarms has announced a recall:

http://www.mcscs.jus.gov.on.ca/english/OfficeFireMarshal/FireServi

ceResources/Communiqu%C3%A9s/201618.html

o OFM Fire News:

http://www.mcscs.jus.gov.on.ca/english/OfficeFireMarshal/Library/FireNews.html



Communications System

The grounding and electrical work has been

done inside the building and Spectrum has installed some of the equipment and filters.

Further testing on the system is projected to take another 6 weeks at the conclusion of

installation.

http://www.mcscs.jus.gov.on.ca/english/OfficeFireMarshal/FireServiceResources/Communiqu%C3%A9s/201618.html

http://www.mcscs.jus.gov.on.ca/english/OfficeFireMarshal/FireServiceResources/Communiqu%C3%A9s/201618.html





Downspout Redirection

Overhead door improvements (Tavistock Station)

Downspout deferred until next year’s budget. Repair to the interior and wall structure of

station deemed to be more pressing. Quote has been accepted with repair to commence

in March at the latest. If the contractor can begin earlier, he has assured us he will.

Facility Major Maintenance

No change. Hickson Station suggested at annual

management meeting that station cleaning, floor repair and possible generator

installation should take precedence to drywall repair & painting. Two agencies have

visited the station to provide quotes at time of report.

Two quotes have been received, awaiting 1

more. Work will probably be pushed to 2017 budget deliberations.

Recommendation: None. For Council information only.

C.A.O. Comments

Good update.



Scott Alexander

Township Fire Chief


ALWAYS KEEP AND FOLLOW THE MANUFACTURER’S INSTRUCTIONS

These notes are generalized to cover a broad range of alarm manufacturers. They may or may not be pertinent to your particular alarm. Read & follow the manufacturer’s instructions & keep them for future reference.

Symptom CO Alarm Smoke Alarm

Visual Displays

Some alarms have displays. You should be familiar with the codes that could be displayed. Keep the manufacturer’s instructions.

Smoke alarms do not have digital displays.

Low Battery Condition

-alarm chirps approximately 15-30 seconds to indicate the battery needs replaced

-if your smoke alarm keeps chirping, replace the battery immediately. - dust & insects in the alarm or power interruptions can cause chirping - AC alarms will chirp every 5 seconds if they are not wired properly

Level

Hush Condition

- alarm will chirp every 30-40 seconds for approximately 5-8 minutes while the hush feature is activated.

-alarm will "chirp" every 30-40 seconds for approximately 5-8 minutes while the hush feature is activated.

of D

ange

r

Alarm Malfunction

- alarm will chirp once approximately every 30 seconds & could indicate a unit malfunction. -there may be dust or insects in the alarm, so vacuum to clean it -if alarm continues to chirp, replace ASAP

-alarms may chirp if the sensor is malfunctioning. Press and hold the test button until alarm sounds -If the alarm does not sound your unit has a defective battery or other failure. Replace ASAP

End of Life Condition

-alarms typically last 5-7 yrs. after initial power up, and will chirp when reaching its expired life. A CO alarm will begin "chirping" approximately every 30 seconds. The chirp will not stop until the unit is powered off.

- smoke alarms typically last 10 yrs. -alarm will "chirp" every 30 seconds (even when a new battery has been installed) to indicate it is time to replace the alarm

Error

Condition

The alarm will sound continuously indicating a very low battery or unit malfunction.

The alarm will sound continuously indicating a very low battery or unit malfunction.

Sounds

continuously

Leave immediately & call 911, keep windows & doors closed

Leave immediately and call 911

Alarms tend to make 2 sounds: a “beep” or a “chirp”.

Beeps will mean that you have an unsafe condition, either smoke, fire or elevated levels

of carbon monoxide.

Chirps tend to mean that there is a faulty battery or alarm.

Alarms need maintenance-change batteries at least once a year and vacuum your alarm.

Learn how long your alarm will last.

STAFF REPORT

Report #BCO2016-17


From: Melanie Shiell, By-law Compliance Officer

Re: By-law Compliance – December 2016 Council Report



None to report


None to report

By-law Compliance Activity for October 2016

Key Indicators for Council: Type of By-law Compliance response requests by

residents, as well as Staff success in bringing resolve to By-law Compliance

requests.

OCCURRENCE

TYPE

NUMBER OF NEW

OCCURRENCES (Commenced

this Month)

NUMBER OF

ON-GOING OCCURRENCES

(Commenced prior to this

Month)

YEAR TO DATE

OCCURRENCES

Open Closed Open Open Closed

Property Standards 4 3 3 4 21

Clean Yard 18

Animal Control 3 3 1 1 14

Parking 17

Noise 5

Zoning 1 1 5

Illegal Dumping 1

Inquiry 3

Canine 1 1 11

Other 1 1 22

TOTAL 8 6 6 8 117

wjaques

Text Box

#7.h

Staff Report – By-law Compliance Monthly Reporting Page 2

Update on Significant Files: In addition to the information reported publicly for this report, an update on

significant on-going files is included in the Closed Session agenda.

Attachments:

None

Recommendation:


C.A.O. Comments

Good update.

Report prepared

and submitted by:


Melanie Shiell

By-law Compliance Officer

Department Approval:

Will Jaques Corporate Services Manager/ Clerk

STAFF REPORT

Report #BCO2016-18


From: Melanie Shiell, By-law Compliance Officer

Re: Animal Control Services Renewal


Background: The current agreement for animal control with Hillside Kennels Animal

Control Ltd. expires at the end of 2016.

Discussion: Hillside Kennels has provided a proposal for services, which if accepted, would run from January 1, 2017 to December 31, 2018. While the services

would remain the same, Hillside Kennels have proposed some fee increases, as illustrated in the table below. A copy of the proposal is attached.

Service Provided Current (2015/16) Proposed (2017/18)

Call out fee $115 $120

Boarding $25/day (max 3 days) $25/day (max 3 days)

Veterinary administered euthanasia

$25 $30

Disposal $55 (canine)

$35 (cats and wildlife)

$60 (canine)

$40 (cats and wildlife)

Patrols $40 per hour $40 per hour

Monthly Retainer $600 $750

In terms of the increase to the Monthly Retainer, it should be noted that

there has not been an increase to this item since 2009. Additionally, this proposal also eliminates the current 10% energy surcharge on fuel, which

can become a significant consideration, depending on fuel prices.

wjaques

Text Box

#7.i

Staff Report – Animal Control Agreement Page 2 It should also be noted that while Hillside Kennels will provide feline and

wildlife control services, the Township has not authorized this service in the

past, except for a few very rare cases where there has been an immediate life safety threat to residents.

Our experience has been that requests for service from Hillside Kennels have

been addressed in a timely and professional manner, with all parties benefitting from a good working relationship.

Attachment:

1. 2017-2018 Animal Control Proposal

Recommendation:

1. That Council approve the proposal, including the above noted amendments to the current agreement, with Hillside Kennels Animal

Control Limited to provide animal control services in the Township of East Zorra-Tavistock for 2017/2018.

C.A.O. Comments

I agree.



Melanie Shiell

By-law Compliance Officer

Department Approval:

Will Jaques

Corporate Services Manager/ Clerk

Township of East Zorra-Tavistock 2017/2018 Animal Control Services Proposal

Proposal for “CANINE CONTROL OFFICER” “POUNDS KEEPER” And “ANIMAL CONTROL SERVICE” November 8, 2016 PROPOSED FEE SCHEDULE Call Out Fee: Canine, Sick & Injured Wildlife & Cats $120.00 Boarding @ $25.00 per day maximum of three days with the exception of Quarantine $ 75.00 1st day of pick up board included in call out fee. Veterinary administered euthanasia when required per animal $ 30.00 Disposal by cremation and as per OMAFRA regulations $ 60.00 for canine Cats and Small Wildlife $ 40.00 Patrols @ Call Out Fee $ 120.00 or $ 40.00 for each hour of patrol plus $ .50 per km. Travel time plus patrol time dictates a minimum of two hours charged for patrols. Monthly Retainer A minimum monthly billing of $750. will be inclusive of the total billing for each month. Hillside Kennels Animal Control is prepared to perform other services as requested by the Municipality at a rate of $ 40.00 per hr. and $.50 per kilometre. e.g: Patrols, Bylaw Enforcement. Both operators have Provincial Offenses Officer status in Other areas but will establish the position, on request, in any other contracted area. Hillside will hold the above rates without increase for the duration of the contract to a maximum of two years. Hillside will do canine control, feline control, and any other control as requested by the Municipality. In an emergency call out, where Veterinary services are needed, the Municipality will cover the cost of stabilizing an injured animal until the owner can be located. If the owner claimes the animal, he is then responsible for All costs, Veterinary and Animal Control. If the animal is not claimed, cost will be at the municpality’s expence but only for the mandatory four days as prescribed by OMAFRA. The number of animals that require veterinary services area a very small percentage, less than 1 % in most cases. If an animal is injured severely or diseased, it will be the Animal Control Officer and the attending Veterinarian who decide if euthanasia is needed. Where a sick animal is suspected of having a highly contagious life threatening to other animals disease, (e.g. Parvo Virus or Rabies) it may be destroyed to prevent further infection. All prices are subject to G.S.T. Hillside Kennels has provided animal control services for East Zorra-Tavistock Township for several years. Energy costs over the past two years have increased well over 80%. Property taxes, insurance, and operating costs in general, all have risen dramatically. These factors have forced our company to request minimal increases from all our municipalities on renewal. We hope you find our proposal satisfactory and look forward to serving you in the future. Tracey Gibson, Hillside Kennels

STAFF REPORT

Report #TR2016-22


From: Nandini Syed, Finance Manager/Treasurer

Subject: Treasury – December 2016 Council Report



1. First draft of 2017 Capital Budget and 10 year Capital planning is

presented to Council. 2. 2016 Interim Audit has been completed. Final Audit is scheduled for

April, 2017. 3. Starting to plan out and prepare for 2016 Year End including reserve

transfers.

Financial Highlights:

1. 2017 OMPF Allocation: The Township has received notification that the 2017 OMPF grant will be $674,900. The 2017 grant was reduced

by $119,000 (15%) from the 2016 allocation of $793,900. This reduction in 2017 OMPF revenue represents a tax levy increase of

2.7%, before any other operational, program and service costs are considered. This increase will be mitigated marginally by the reduction

in policing cost for 2017 by $26,000 or 0.59%. Table 1.0 shows further breakdown of the 2017 allocation as compared to 2016 allocation.

Table 1.0 OMPF Allocation Breakdown: 2016-2017

OMPF Allocation Breakdown 2016 2017 Difference (S) TrendRural Communities Grant $446,000 $534,100 -$88,100 IncreaseNorthern and Rural Fiscal Circumstances Grant $52,000 $52,600 -$600 IncreaseTransitional Assistance $295,900 $88,200 $207,700 DecreaseTotal $793,900 $674,900 $119,000

wjaques

Text Box

#7.j

Rural Communities Grant portion has increased by $88,000 whereas

Transition Assistance portion has decreased by $207,700. At this rate, staff predicts the “transitional assistance” portion will be completely

phased out by 2018. This could potentially stabilize the Township funding and stop the declining trend we have been experiencing in the

last few years. The Township’s OMPF has been steadily declining from a high of $1,604,600 in 2011. The OMPF was redesigned in 2014

following consultations with municipalities from across the province. A key component of the new program provides a guaranteed minimum

level of funding. The 2017 minimum funding guarantee for municipalities in Southern Ontario is at least 85% of their 2016 OMPF

allocation. The following Table and graph show the Township’s declining trend since 2011 and provides some preliminary projections

for 2018-2021 allocations.

Table 2.0 OMPF Funding Allocation Trend: 2011-2021

OMPF 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021

%Decrease - 10% 5% 15% 20% 15% 15% 13% 0% 0% 0%

Table 3.0 shows 15% decrease affected most municipalities

throughout the county. The overall impact to the County for 2017 fiscal year is $623,500.

Table 3.0 OMPF Comparison – Oxford County

2. 2015 Financial Information Return Review: 2015 Financial Indicator Review report is attached. This report can be looked upon as

a “Financial Report Card” and indicates the level of risk for a number

of common financial indicators that are used for comparison purposes with other similar lower tier municipalities. The Township has received

a very positive report card with all factors indicating a Low Risk Level with the exception of one area: Asset Consumption Ratio which has

been ranked as Moderate Risk Level. Asset Consumption Ratio measures the age of a municipality’s physical assets. Township rating

for this ratio is between 26%-50% for the last two years which indicates that most Townships assets remaining useful lives range

between 50%-75%. The chart below shows the Township’s asset consumption ratio since 2011

3. Financial update as at October 31, 2016: Tenth month of the

operating budget cycle represents 83% of budget utilization. Most of the departmental operating budgets are generally within the budget

cycle threshold and projected to remain within target by year end.

Some budget lines for revenue/expenses may be over or under due to

timing differences or transfers to/from reserves. Capital and reserves can also appear dramatically over or under budget, but this is often

due to the difference in type and number of projects being completed and their dollar values. Once the year-end adjustments related to

reserve transfers are completed, 2016 YTD line items for capital projects will be more in alignment with the 2016 budget figures.

Legislative Highlights:

None

Financial Implication: No financial implication associated with this report.

Attachments:

1. 2017 OMPF Allocation Notice

2. 2015 Financial Indicators

3. Financial Report as at October 31, 2016 Recommendation: 1. None, for Council information only.

CAO Comments:

Good update.


Jeff Carswell, AMCT


Nandini Syed, CPA, CMA

Finance Manager/Treasurer

Ontario Municipal Partnership Fund (OMPF)

2017 Allocation Notice

Township of East Zorra-Tavistock 3238

County of Oxford

2017 Highlights for the Township of East Zorra-Tavistock

A Total 2017 OMPF $674,900

1. Assessment Equalization Grant -

2. Northern Communities Grant -

3. Rural Communities Grant $534,100

4. Northern and Rural Fiscal Circumstances Grant $52,600

5. Transitional Assistance $88,200

B 2017 Combined Benefit of OMPF and Provincial Uploads (Line B1 + Line B2) $679,500

1. Total OMPF (Equal to Line A) $674,900

2. Court Security and Prisoner Transportation Upload $4,600

C Other Ongoing Provincial Support n/a

1. Public Health n/a

2. Land Ambulance n/a

D Key OMPF Data Inputs

1. Households 2,767

2. Total Weighted Assessment per Household $349,546

3. Rural and Small Community Measure 100.0%

4. Farm Area Measure 90.1%

5. Northern and Rural Municipal Fiscal Circumstances Index 1.9

6. 2017 Guaranteed Level of Support 85.0%

7. 2016 OMPF (Line A from 2016 Allocation Notice) $793,900

Note: see line item descriptions on the following page. Issued: November 2016

• The Township of East Zorra-Tavistock's combined benefit of the 2017 OMPF and provincial uploads totals $679,500, which is the equivalent of 16% of the Township's municipal property tax revenue.

• The Township's combined benefit includes: - $674,900 through the OMPF - $4,600 benefit resulting from the provincial uploads

• The estimated total benefit of the 2017 provincial uploads for the County of Oxford is $12,787,000, which is the equivalent of 8% of all municipal property tax revenue in the County.

Information regarding the 2017 provincial uploads for the County of Oxford can be found in the accompanying 2017 Upload Notice Insert.

The estimated total benefit of the 2017 provincial uploads for the County of Oxford is $12,787,000.

The removal of these costs off the property tax base benefits all taxpayers within the County of Oxford, including those residing in

the Township of East Zorra-Tavistock.


2017 Allocation Notice


County of Oxford

2017 OMPF Allocation Notice - Line Item Descriptions

A

A5

B1

B2

C1

C2

D2

D3

D4

D5

D6

D7

Note: Provincial funding and other ongoing provincial support initiatives rounded to multiples of $100.

Ontario Ministry of Finance

Provincial-Local Finance Division Issued: November 2016

Represents the proportion of a municipality's population residing in rural areas or small communities. For additional information,

see the 2017 OMPF Technical Guide.

The estimated 2017 municipal benefit resulting from the upload of public health costs from a provincial share of 50 per cent in

2004 to 75 per cent in 2007. In two-tier systems, this benefit is identified at the upper-tier level. Actual municipal savings may not

correspond with the Allocation Notice due to budget approvals made by the local Board of Health. Municipalities may provide

additional funding beyond their obligated cost share or receive additional savings through other provincial grants for public health

programs and initiatives. Any additional municipal funding or savings are not included in the calculation of the public health figure.

The estimated 2017 municipal benefit of the Province's 50 per cent share of land ambulance funding relative to its share in 2005.

This incremental increase in land ambulance funding delivers on the Province's commitment to strengthen land ambulance

services and maintain the 50:50 sharing of land ambulance costs. In two-tier systems, this benefit is identified at the upper-tier

level.

The OMPF grants are described in detail in the 2017 OMPF Technical Guide - this document can be found on the Ministry of

Finance's website at: http://www.fin.gov.on.ca/en/budget/ompf/2017

Estimated 2017 benefit from the provincial upload of court security and prisoner transportation costs provided by the OPP. Actual

allocations will be confirmed by the OPP in 2017.

If applicable, reflects the amount of transitional support provided to assist the municipality in adjusting to the redesigned OMPF

program. See the enclosed Transitional Assistance Calculation Insert for further details.

Sum of 2017 OMPF grants (Equal to Line A).

Refers to the total assessment for a municipality weighted by the tax ratio for each class of property (including payments in lieu of

property taxes retained by the municipality) divided by the total number of households.

Represents the guaranteed level of support the municipality will receive from the Province through the 2017 OMPF. For additional

information, see the 2017 OMPF Technical Guide.

2016 OMPF allocation

The northern and rural Municipal Fiscal Circumstances Index (MFCI) measures a municipality's fiscal circumstances relative to

other northern and rural municipalities in the province, and ranges from 0 to 10. A lower MFCI corresponds to relatively positive

fiscal circumstances, whereas a higher MFCI corresponds to more challenging fiscal circumstances. For additional information,

see the 2017 OMPF Technical Guide.

Represents the percentage of a municipality's land area comprised of farm land. Additional details regarding the calculation of the

Farm Area Measure are provided in the 2017 OMPF Technical Guide.


2017 Transitional Assistance Calculation Insert


County of Oxford

A 2017 OMPF Transitional Assistance (Line B2 - Line B1 if positive) $88,200

B Supporting Details

1. Sum of 2017 OMPF Grants, excluding Transitional Assistance $586,700

2. 2017 Guaranteed Support (Line B2a x Line B2b) $674,900

a. 2016 OMPF (Line A from 2016 Allocation Notice) $793,900

b. 2017 Guaranteed Level of Support (Line C) 85.0%

C 2017 Guaranteed Level of Support 85.0%

The municipality's MFCI is 1.9. The corresponding guaranteed level of support is 85.0%.

Note: see line item descriptions on the following page.

Issued: November 2016


2017 Transitional Assistance Calculation Insert


County of Oxford

2017 Transitional Assistance Calculation Insert - Line Item Descriptions

A

B1

B2

B2a

B2b

C




Reflects the guaranteed level of support for southern municipalities.

Represents the total Transitional Assistance the municipality will receive in 2017.

Guaranteed amount of funding through the 2017 OMPF

2016 OMPF allocation

Represents the guaranteed level of support the municipality will receive from the Province through the 2017 OMPF. For additional

information, see the 2017 OMPF Technical Guide.

Sum of 2017 Assessment Equalization, Northern Communities, Rural Communities, and Northern and Rural Fiscal

Circumstances Grants.


2017 Northern and Rural Municipal Fiscal Circumstances Index


County of Oxford

A Northern and Rural MFCI - Township of East Zorra-Tavistock 1.9

B Northern and Rural MFCI - Indicators

Primary Indicators

East Zorra-

Tavistock TpMedian

1. Weighted Assessment per Household $349,546 $253,0002. Median Household Income $77,953 $61,000

Secondary Indicators

3. Average Annual Change in Assessment (New Construction) 1.0% 1.1%4. Employment Rate 69.1% 58.0%5. Ratio of Working Age to Dependent Population 183.6% 194.0%6. Per cent of Population Above Low Income Threshold 88.4% 87.0%


Additional details regarding the calculation of the northern and rural MFCI are provided in the 2017 OMPF Technical Guide, as well as

in the customized municipal 2017 Northern and Rural MFCI Workbook.

The northern and rural Municipal Fiscal Circumstances Index (MFCI) measures a municipality's fiscal circumstances relative to other

northern and rural municipalities in the province on a scale of 0 to 10. A lower MFCI corresponds to relatively positive fiscal

circumstances, whereas a higher MFCI corresponds to more challenging fiscal circumstances.

The northern and rural MFCI is determined by six indicators that are classified as either primary or secondary, to reflect their relative

importance in determining a municipality's fiscal circumstances.

The table below provides a comparison of the indicator values for the Township to the median for northern and rural municipalities.

Note: An indicator value that is higher than the median corresponds to relatively positive fiscal circumstances, while a value below the median corresponds to more challenging fiscal circumstances.


2017 Northern and Rural Municipal Fiscal Circumstances Index


County of Oxford

2017 Northern and Rural Municipal Fiscal Circumstances Index - Line Item Descriptions

A

B1

B2

B3

B4

B5

B6



Measures the five-year (2011 - 2016) average annual change in a municipality's assessment, for example as a result of new

construction, excluding the impact of reassessment.

Statistics Canada's measure of working age population, divided by youth (aged 14 and under) and senior population (aged 65 and

over).

Statistics Canada's measure of the population in private households above the low-income threshold for Ontario compared to the

total population in private households.

The municipality's 2017 northern and rural MFCI. Additional details are provided in the municipality's customized 2017 Northern

and Rural MFCI Workbook.

Refers to the total assessment for a municipality weighted by the tax ratio for each class of property (including payments in lieu of

property taxes retained by the municipality) divided by the total number of households.

Statistics Canada's measure of median income for all private households in 2010.

Statistics Canada's measure of number of employed persons, divided by persons aged 15 and over.


2017 Farm Area Measure Insert


County of Oxford

A Farm Area Measure (Line B1 / Line B2) 90.1%

B Supporting Details

1. Farm Land Area 53,927 acres2. Municipal Land Area 59,874 acres



The Farm Area Measure (FAM) represents the percentage of a municipality's land area comprised of farm land.

In 2017, per household funding provided through the Rural Communities Grant will be enhanced for municipalities with a Farm Area

Measure of more than 70 per cent, based on a sliding scale. Eligible municipalities receive this enhancement as part of their Rural

Communities Grant allocation. Additional details regarding the calculation of the Farm Area Measure are provided in the 2017 OMPF

Technical Guide, as well as in the municipality's customized 2017 OMPF Workbook.

Farm Area Measure=Farm Land Area

Municipal Land Area


2017 Farm Area Measure Insert


County of Oxford

2017 Farm Area Measure Insert - Line Item Descriptions

A

B1

B2



Represents the percentage of a municipality's land area comprised of farm land. Additional details regarding the calculation of the

Farm Area Measure are provided in the 2017 OMPF Technical Guide.

The number of acres of land for properties in the farm property tax class.

The total number of acres of land in the municipality.


2017 Upload Notice Insert

County of Oxford 3200

A Estimated 2017 Provincial Uploads $12,787,000

1. Ontario Drug Benefits $1,914,900

2. Ontario Disability Support Program - Administration Component $659,300

3. Ontario Disability Support Program - Benefits Component $6,404,100

4. Ontario Works - Benefits Component $2,161,100

5. Ontario Works - Administration Component (Additional Support) $1,638,400

6. Court Security and Prisoner Transportation $9,200

B 2016 Provincial Uploads $11,773,300

C Increase in Provincial Uploads Compared to 2016 (Line A - Line B) $1,013,700



The removal of these costs off the property tax base benefits all taxpayers within the County of Oxford, including those residing in the

Township of East Zorra-Tavistock.


2017 Upload Notice Insert

County of Oxford 3200

2017 Upload Notice - Line Item Descriptions

A

B




Estimated 2017 municipal benefit resulting from the provincial upload of social assistance benefit programs and court security

and prisoner transportation (CSPT) costs.

2016 Social Programs Cost. Equal to Line A of the 2016 Upload Notice.

F I N A N C I A L I N D I C A T O R R E V I E W

(Based on 2015 Financial Information Return)

East Zorra - Tavistock Tp (Oxford Co)Date Prepared: 03-Nov-16 Tier: Lower Tier

MSO Office: Western Ontario MAH Code: 37602

Prepared By: Michael Schnare MUNID: 32038

REV Code: 3238

F I N A N C I A L I N D I C A T O R S

Indicator Ranges ActualsLevel of

Challenge

Median Average

2011 84.6% 58.4% 54.3% LOW

2012 26.9% 26.6% 53.9% LOW

2013 43.8% 41.5% 62.0% LOW

2014 45.8% 43.7% 66.5% LOW

2015 53.3% 51.4% 71.0% LOW

2011 61.9% 43.2% 45.2% LOW

2012 50.8% 47.7% 47.2% LOW

2013 41.2% 47.7% 47.7% LOW

2014 45.5% 46.1% 47.9% LOW

2015 57.5% 47.8% 49.5% LOW

2011 3.0% 2.9% 3.4% LOW

2012 4.7% 3.3% 3.7% LOW

2013 4.7% 3.1% 4.0% LOW

2014 5.1% 2.9% 3.6% MODERATE

2015 4.4% 2.9% 3.4% LOW

2011 4.7% 9.0% 9.1% LOW

2012 4.9% 9.4% 9.0% LOW

2013 4.3% 8.6% 9.1% LOW

2014 5.6% 9.2% 9.3% LOW

2015 6.1% 8.7% 8.6% LOW

2011 52.6% 31.5% 36.6% LOW

2012 33.4% 36.7% 40.4% LOW

2013 31.5% 42.8% 45.5% LOW

2014 36.5% 41.4% 46.2% LOW

2015 43.9% 47.8% 51.5% LOW

2011 63.6% 42.6% 52.1% LOW

2012 36.1% 46.4% 54.1% LOW

2013 41.6% 51.8% 60.0% LOW

2014 44.1% 59.4% 58.6% LOW

2015 48.4% 62.8% 62.9% LOW

2011 22.6% 41.0% 41.2% LOW

2012 22.9% 41.6% 42.0% LOW

2013 23.5% 42.9% 43.3% LOW

2014 25.0% 44.6% 44.9% MODERATE

2015 27.0% 46.2% 45.7% MODERATE

* Asset Consumption Ratio

Low: < 25%

Mod: 26% to 75%

High: > 75%

Net Financial Assets or Net Debt as a % of

Own Purpose Taxation Plus User Fees

Low: > 10%

Mod: 5% to 10%

High: < 5%

****************************************************************************************************************************************

The data and information contained in this document is for informational purposes only. Any use of the data and information

in this document should be done by qualified individuals. This information is not intended to be used on its own and should be

used in conjunction with other financial information and resources available.

****************************************************************************************************************************************

Low: < 10%

Mod: 10% to 15%

High: > 15%

Total Taxes Receivable less Allowance for

Uncollectables as a % of Total Taxes Levied

Low: > 10%

Mod: 10% to -10%

High: < -10%

Low: > -50%

Mod: -50% to -100%

High: < -100%

South - LT - Regions -

Rural

Debt Servicing Cost as a % of Total Operating

Revenue

Low: < 5%

Mod: 5% to 10%

High: > 10%

Low: > 20%

Mod: 10% to 20%

High: < 10%

Total Reserves and Discretionary Reserve

Funds as a % of Operating Expenses

Total Cash and Cash Equivalents as a % of

Operating Expenses

Net Working Capital as a % of Total Municipal

Operating Expenses

Printed: 11/10/2016 Ministry of Municipal Affairs and Housing 1 of 2

F I N A N C I A L I N D I C A T O R R E V I E W

(Based on 2015 Financial Information Return)

East Zorra - Tavistock Tp (Oxford Co)N O T E S

Asset Consumption Ratio - (expressed as a percentage) measures the age of a municipality's physical assets. It measures the

extent to which depreciable assets have been consumed by comparing the amount of the assets that have been used up and their

cost.

< 25% - Relatively NEW Infrastructure

26% to 50% - Moderately NEW Infrastructure

51% to 75% - Moderately OLD Infrastructure

>75% - OLD Infrastructure

* In 2016, the indicator Net Book Value of Capital Assets as a % of Cost of Capital Assets (NBV) has been replaced by the indicator

Asset Consumption Ratio. Asset Consumption Ratio is an indicator of asset consumption which is the reverse of the previous NBV

indicator, which measured remaining life.

Debt Charges as a % of Total Operating Revenue - How much of each dollar raised is spent on debt?

Total Taxes Receivable less Allowance for Uncollectables as a % of Total Taxes Levied - How much of the

taxes billed are not collected.

Total Cash and Cash Equivalents as a % of Operating Expenses - How much cash and liquid investments could be

available to cover operating expenses?

Net Working Capital as a % of Total Municipal Operating Expenses - How much cash, receivables and inventory less

short-term debt could be available to cover operating expenses?

Net Financial Assets or Net Debt as a % of Own Purpose Taxation Plus User Fees - How much tax and fee

revenue is servicing debt?

Additional Notes on what Financial Indicators may indicate:

Reserves and Reserve Funds as a % of Operating Expenses - How much money is set aside for future needs /

contingencies?

Financial Information Returns ("FIRs") are a standard set of year-end reports submitted by municipalities to the Province which

capture certain financial information. On an annual basis, Ministry staff prepare certain financial indicators for each

municipality, based on the information contained in the FIRs. It is important to remember that these financial indicators provide

a snapshot at a particular moment in time and should not be considered in isolation, but supported with other relevant

information sources. In keeping with our Financial Information Return review process and follow-up, Ministry staff may routinely

contact and discuss this information with municipal officials.

Printed: 11/10/2016 Ministry of Municipal Affairs and Housing 2 of 2

Operating

Non-Departmental Activities

Taxation Levy11-000-001 Taxation ($4,360,443) ($4,573,279) ($4,573,838) $559

(4,360,443) (4,573,279) (4,573,838) 559

General Government11-000-000 Surplus/Deficit (235,709) (119,729) (100,000) (19,729)11-000-002 Supplementary Taxation (80,759) (62,656) (50,000) (12,656)11-000-003 Tax Rebates & Write-offs 74,647 28,909 30,000 (1,091)11-000-005 Payments in Lieu of Taxes (59,143) (59,553) (60,600) 1,04711-000-006 Ontario Grants (979,640) (818,900) (821,800) 2,90011-000-007 Canada Grants (216,061) (219,689) (323,607) 103,91811-000-021 Departmental Revenue (160,983) (185,074) (167,600) (17,474)11-000-121 Departmental Expenditures 244,138 124,030 341,636 (217,606)

Total General (1,413,510) (1,312,664) (1,151,971) (160,693)

Printed 2016-11-17 11:58 AM Page 1 of 10

Council11-111-111 Council 91,611 92,955 111,500 (18,545)11-111-112 Conferences & Seminars 16,971 8,134 21,000 (12,866)

Total Council 108,582 101,089 132,500 (31,411)

Administration Staff11-123-121 Departmental Expenditures 359,024 447,699 529,500 (81,801)

Total Administration 359,024 447,699 529,500 (81,801)

Township Office Hickson11-181-021 Departmental Revenue 0 0 0 011-181-121 Departmental Expenditures 17,337 17,442 22,900 (5,458)

Total Township Office Hickson 17,337 17,442 22,900 (5,458)

89 Loveys St - Hickson11-182-021 Departmental Revenue 0 0 0 011-182-121 Departmental Expenditures 1,624 1,162 3,500 (2,338)

Total Township Office Tavistock 1,624 1,162 3,500 (2,338)

Former PUC Office11-183-021 Departmental Revenue (5,261) (4,761) (7,000) 2,23911-183-121 Departmental Expenditures 4,724 4,933 6,175 (1,242)

Total Department 183 - Former PUC Office (537) 171 (825) 996

General Administration11-191-021 Departmental Revenue (8,911) (14,190) (15,600) 1,41011-191-121 Departmental Expenditure 127,326 134,967 194,500 (59,533)11-191-126 Municipal Election 1,043 1,252 5,000 (3,748)

Total General Administration 119,458 122,029 183,900 (61,871)

Parks & Recreation Admin11-758-021 Departmental Revenue (1,250) (3,000) 0 (3,000)11-758-121 Departmental Expenditures 4,935 5,467 30,100 (24,633)

Total Parks & Recreation Admin 3,685 2,467 30,100 (27,633)

Hickson Park11-751-021 Departmental Revenue (4,163) (2,235) 0 (2,235)11-751-121 Departmental Expenditures 18,824 11,104 21,250 (10,146)

Total Hickson Park 14,661 8,869 21,250 (12,381)

Innerkip Park11-752-021 Departmental Revenue 0 0 0 011-752-121 + 11-752-851 Departmental Expenditures 29,820 33,351 39,400 (6,049)

Total Innerkip Park 29,820 33,351 39,400 (6,049)

Stonegate Park11-754-021 Departmental Revenue 0 0 0 011-754-121 Departmental Expenditures 1,320 6,383 3,500 2,883

Total Innerkip Estates Park 1,320 6,383 3,500 2,883

Innerkip Community Centre11-761-021 Departmental Revenue (15,149) (12,982) (20,000) 7,01811-761-121 Departmental Expenditures 32,314 34,625 41,200 (6,575)

Total Innerkip Community Centre 17,164 21,643 21,200 443

Tavistock Park11-753-021 Departmental Revenue (10,157) (10,596) (9,300) (1,296)11-753-121 Departmental Expenditures 50,002 48,290 55,800 (7,510)

Total Tavistock Park 39,845 37,695 46,500 (8,805)

Bender Subdivision Parkette11-756-021 Departmental Revenue 0 0 0 0


11-756-121 Departmental Expenditures 1,250 1,183 1,675 (492)Total Bender Subd Passive Park 1,250 1,183 1,675 (492)

Tavistock Memorial Hall11-755-021 Departmental Revenue (21,821) (17,244) (24,500) 7,25611-755-121 Departmental Expenditures 42,426 39,865 56,200 (16,335)

Total Tavistock Memorial Hall 20,605 22,621 31,700 (9,079)

TDRC - Arena11-781-021 Departmental Revenue (280,380) (244,958) (369,950) 124,99211-781-121 Departmental Expenditures 326,649 314,562 422,250 (107,688)

Total TDRC - Arena 46,269 69,604 52,300 17,304

TDRC - Concession Booth11-782-021 Departmental Revenue (25,907) (24,267) (36,500) 12,23311-782-121 Departmental Expenditures 18,686 17,916 29,500 (11,584)

Total TDRC - Concession Booth (7,221) (6,351) (7,000) 649

TDRC - Vending Machines11-783-021 Departmental Revenue (3,264) (2,090) (4,800) 2,71011-783-121 Departmental Expenditures 1,467 1,040 2,200 (1,160)

Total TDRC - Vending Machines (1,798) (1,050) (2,600) 1,550

TDRC Pro Shop/Skate Sharpening11-784-021 Departmental Revenue 0 0 (50) 5011-784-121 Departmental Expenditures 0 0 0 0

Total TDRC Pro Shop/Skate Sharpening 0 0 (50) 50

TDRC - Liquor11-785-021 Departmental Revenue 0 0 0 011-785-121 Departmental Expenditures 0 0 0 0

Total TDRC - Liquor 0 0 0 0

TDRC - Ice Resurfacer11-786-021 Departmental Revenue (3,650) (3,827) (3,650) (177)11-786-121 Departmental Expenditures 580 1,264 2,560 (1,296)

Total TDRC - Ice Resurfacer (3,070) (2,563) (1,090) (1,473)Total TDRC Operating 34,181 59,640 41,560 18,080

11-766-021 Revenue (10) (310) 0 (310)11-766-121 + 11-766-945 Expenses/Equity 0 0 0 0

Total Hickson Trail (10) (310) 0 (310)

Hickson Recreation Committee11-762-000 Surplus/Deficit 0 0 0 011-762-711 Administration 2,412 887 0 88711-762-712 Concession (619) 176 0 17611-762-713 Minor Ball Program 180 (1,052) 0 (1,052)11-762-716 Park Tractors 286 58 0 5811-762-720 Tournaments 0 0 0 011-762-721 Fireworks 0 39 0 3911-762-731 Banquet 0 0 0 011-762-734 Fundraising - Non Licensed (725) 0 0 011-762-945 Equity 0 0 0 0

Total Hickson Recreation Committee 1,534 106 0 106

Innerkip Recreation Committee11-763-000 Surplus/Deficit 0 0 0 011-763-121 DepartmentalExpenditures 0 0 0 011-763-711 Administration (1,611) (1,254) 0 (1,254)11-763-712 Concession 3,160 7,008 0 7,00811-763-713 Minor Ball Program (11,717) (17,441) 0 (17,441)11-763-714 Other Ball Programs 0 2,150 0 2,15011-763-715 Grounds 20,246 8,127 0 8,12711-763-716 ParkTractors 1,778 2,015 0 2,01511-763-720 Tournaments (7,636) (16,902) 0 (16,902)11-763-721 Fireworks (1,528) 2,529 0 2,52911-763-731 Banquet 0 0 0 011-763-734 Fundraising - Non Licensed 0 0 0 011-763-735 Activity 735 (1,200) (600) 0 (600)


11-763-945 Equity 0 0 0 0Total Innerkip Recreation Committee 1,492 (14,367) 0 (14,367)

Police Services Board11-252-112 Conferences & Seminars 5,538 5,460 6,025 (565)11-252-121 Departmental Expenses 3,473 5,410 7,225 (1,815)

Total Police Services Board 9,011 10,871 13,250 (2,379)

Township Policing11-253-006 Ontario Grants (6,513) (6,676) (35,000) 28,32411-253-021 Departmental Revenue 0 0 0 011-253-121 Departmental Expenitures 955,402 811,680 990,562 (178,882)

Total Township Policing 948,889 805,005 955,562 (150,557)Total All Policing 957,900 815,875 968,812 (152,937)

By-Law Enforcement11-261-021 Departmental Revenue (1,900) (600) (1,500) 90011-261-121 Departmental Expenditures 17,670 17,151 25,550 (8,399)

Total By-Law Enforcement 15,770 16,551 24,050 (7,499)

Animal Control11-281-021 Departmental Revenue 0 0 (250) 25011-281-121 Departmental Expenditures 9,594 6,731 12,000 (5,269)

Total Animal Control 9,594 6,731 11,750 (5,019)

Livestock Claims11-282-021 Departmental Revenue 0 0 (500) 50011-282-121 Departmental Expenditures 560 0 1,500 (1,500)

Total Livestock Claims 560 0 1,000 (1,000)

Fence Viewers11-283-121 Departmental Expenditures 0 0 0 0

Total Fence Viewers 0 0 0 0

Crossing Guards11-381-121 Departmental Expenditures 22,061 23,984 29,850 (5,866)

Total Crossing Guards 22,061 23,984 29,850 (5,866)

11-581-121 12th Line Baptist Cemetery 625 625 650 (25)11-582-121 Vandecar Cemetery 635 475 500 (25)11-583-121 17th Line Evangelical Cemetery 500 500 525 (25)11-584-121 Brickyard Cemetery 500 0 500 (500)

Total Cemeteries 2,260 1,600 2,175 (575)

Seniors Picnic11-631-121 Departmental Expenditures 0 1,309 1,500 (191)

Total Seniors Picnic 0 1,309 1,500 (191)

Planning & Zoning Admin11-811-021 Departmental Revenue (4,815) (5,175) (5,500) 32511-811-121 Departmental Expenditures 1,270 395 5,100 (4,705)

Total Planning & Zoning Admin (3,545) (4,780) (400) (4,380)

Economic Development11-812-121 Departmental Expenditures 27,058 27,000 30,000 (3,000)

Total Economic Development 27,058 27,000 30,000 (3,000)


Hickson Fire Department11-211-021 Departmental Revenue (4,649) (4,285) (2,500) (1,785)11-211-121 Departmental Expenditures 50,725 42,931 64,500 (21,569)11-211-123 FD Incident Response 63,661 67,454 66,100 1,35411-211-124 FD Training & Practice 19,330 25,880 40,750 (14,870)11-211-131 Fire Prevention 1,037 944 1,700 (756)11-211-132 Fire Public Education 556 652 2,200 (1,548)11-211-801 2001 Ford Sterling Pump 4,314 4,874 5,700 (826)11-211-802 2007 Freightliner Tanker 2,601 5,449 6,400 (951)11-211-803 2006 Rescue Van 3,387 1,589 4,300 (2,711)

Total Hickson Fire Department 140,962 145,490 189,150 (43,660)

Innerkip Fire Department11-222-021 Departmental Revenue (2,818) (1,195) (26,000) 24,80511-222-121 Department Expenditures 51,412 48,798 66,100 (17,302)11-222-123 FD Incident Response 25,818 20,885 40,100 (19,216)11-222-124 FDTraining & Practice 15,993 20,077 40,250 (20,173)11-222-131 Fire Prevention 1,037 944 1,700 (756)11-222-132 Fire Public Education 550 652 2,200 (1,548)11-222-804 2005 F/Liner Pumper 5,394 7,114 6,100 1,01411-222-805 1994 International 3,219 3,579 6,900 (3,321)11-222-806 1999 Ford Rescue Van 10,949 3,081 4,450 (1,369)

Total Innerkip Fire Department 111,555 103,935 141,800 (37,865)

Tavistock Fire Deparetment11-233-021 Departmental Revenue (1,793) (3,075) (7,500) 4,42511-233-121 Departmental Expenditures 51,059 52,658 70,550 (17,892)11-233-123 FD Incident Response 47,884 44,286 60,000 (15,714)11-233-124 FD Training & Practice 27,513 20,526 40,250 (19,724)11-233-131 Fire Prevention 1,037 944 1,700 (756)11-233-132 Fire Public Education 550 928 2,300 (1,372)11-233-807 1998 Pumper 2,373 3,952 4,200 (248)11-233-808 2013 Freightliner Pumper/Tanker 2,218 2,742 4,100 (1,358)11-233-809 2005 Rescue Van 2,107 1,835 3,300 (1,465)

Total Tavistock Fire Department 132,947 124,796 178,900 (54,104)

Township Fire Department11-244-021 Departmental Revenue (5,288) (550) (1,500) 95011-244-121 Departmental Expenditures 79,359 90,529 123,900 (33,371)11-244-131 Fire Prevention 4,205 7,811 7,600 21111-244-132 Fire Public Education 390 4,713 700 4,01311-244-834 2014 Dodge RAM 1,898 2,561 4,250 (1,689)

Total Township Fire Department 80,565 105,064 134,950 (29,886)

Community Emergency Management11-246-021 Departmental Revenue 0 0 0 011-246-121 Departmental Expenditures 16,091 7,565 28,675 (21,110)

Total Department 246 - Community Emergancy Man. 16,091 7,565 28,675 (21,110)


Roads & PW - Overhead11-311-021 Departmental Revenue (8,960) (3,816) (15,000) 11,18411-311-121 Departmental Expenditures 293,515 303,110 497,350 (194,240)11-311-821 1999 Champion Grader 740A (15,021) (28,422) (29,400) 97811-311-823 2004 Volvo 730B Grader (14,905) 3,972 (31,400) 35,37211-311-824 2005 John Deere Tractor (5,106) (11,259) (12,450) 1,19111-311-825 2010 Caterpillar Loader (14,153) (15,420) (19,225) 3,80511-311-826 2014 Case Backhoe (12,730) (9,946) 0 (9,946)11-311-827 Chainsaws and other small eqp. 3,184 9,246 7,500 1,74611-311-828 Snowplows, Wings, etc 8,815 10,570 24,525 (13,955)11-311-829 2006 Vermeer Brush Chipper 305 (2,196) (4,200) 2,00411-311-830 2008 Sterling Dump Truck (38,503) (53,999) (31,700) (22,299)11-311-831 2006 Volvo Dump Truck (27,884) (32,004) (29,450) (2,554)11-311-832 2006 Sterling 1375 205 (5,783) (10,375) 4,59211-311-833 2012 TerraStar Flatbed (Roads) (10,817) (21,436) (10,750) (10,686)11-311-834 2007 GMC Sierra X-Cab (Scott) 0 0 0 011-311-835 2010 Silverado LT (PW Foreman) 4,640 1,579 7,300 (5,721)11-311-836 2009 GMC Sierra (Dennis) 5,187 4,379 10,450 (6,071)11-311-837 2007 GMC Pickup (Roads) 2,067 2,228 4,175 (1,947)

Total Roads & PW - Overhead 169,841 150,803 357,350 (206,547)

Roads & PW Facilities11-312-121 Departmental Expenditures 37,068 30,391 53,500 (23,109)

Total Roads & PW Facilities 37,068 30,391 53,500 (23,109)

Roads & PW -Road Maintenance11-313-021 Departmental Revenue (1,801) (6,459) (10,000) 3,54111-313-315 HM-Patching/Base Repair 11,071 13,557 37,000 (23,443)11-313-317 HM-Sweeping 3,932 3,932 9,525 (5,593)11-313-318 HM-Shoulder Maintenance 11,457 45,444 29,250 16,19411-313-319 HM-Other Maintenance 0 463 15,600 (15,137)11-313-331 LM-Patch Gravel Service 7,507 2,675 15,000 (12,325)11-313-334 LM-Grading 27,435 46,488 58,500 (12,012)11-313-335 LM-Dust Control 103,978 104,501 114,450 (9,949)11-313-337 LM-Gravel Resurfacing 148,316 158,052 165,000 (6,948)11-313-341 RM-Grass Cutting/Seed/Sod 23,867 23,773 25,000 (1,228)11-313-342 RM-Tree Planting & Removal 80,330 147,331 142,500 4,83111-313-343 RM-Tree Trimming/Brush Removal 0 0 0 011-313-344 RM-Spraying 0 0 0 011-313-345 RM-Debri Pick up 5,681 7,740 8,750 (1,010)11-313-346 RM-Ditching Grader 19,287 9,279 36,000 (26,721)11-313-347 RM-Other Roadside Maintenance 1,382 1,172 6,750 (5,578)11-313-348 RM-Sewers & Drains 1,653 1,573 9,500 (7,927)11-313-349 RM-Catchbasin Repairs/Cleaning 1,281 578 12,000 (11,422)11-313-361 Bridge Maintenance 5,492 5,783 7,750 (1,967)11-313-364 Culvert Installation & Repair 14,698 19,349 30,775 (11,426)11-313-371 Signs/Barricades/Guide Rails 13,147 18,317 18,500 (183)11-313-372 Locates 0 5,214 8,000 (2,786)11-313-381 Hydrant Repair & Replacement 0 0 0 0

Total Roads & PW -Road Maintenance 478,715 608,763 739,850 (131,087)

Roads & PW - Winter Maintenance11-314-021 Departmental Revenue 0 0 (5,000) 5,00011-314-411 Truck-Plowing/Salting/Sanding 107,979 102,099 157,500 (55,401)11-314-412 Grader-Plowing/Iceblading 32,487 27,136 51,250 (24,114)11-314-413 Hauling Sand & Salt 0 0 0 011-314-414 Snowfence Erection & Removal 2,164 3,227 12,500 (9,273)11-314-415 Other Winter Activities 2,081 1,132 4,400 (3,268)11-314-416 Snow Removal from Streets 14,155 5,358 18,750 (13,392)11-314-417 Snow Removal- Parking Lots, etc 0 786 2,600 (1,814)11-314-418 Snow Removal- Sidewalks 5,806 9,426 10,000 (574)

Total Roads & PW - Winter Maintenance 164,673 149,164 252,000 (102,836)

Roads & PW - Sidewalks11-322-531 Sidewalk Repair & Maintenance 29,129 6,685 27,500 (20,815)

Total Roads & PW - Sidewalks 29,129 6,685 27,500 (20,815)

Leaf & Yard Waste Program11-351-021 Departmental Revenue 0 0 (50,100) 50,10011-351-121 Departmental Expenditures 36,912 65,444 50,100 15,344

Total Leaf & Yard Waste Program 36,912 65,444 0 65,444

Streetlighting


11-371-021 Departmental Revenue 0 (3,970) 0 (3,970)11-371-121 Departmental Expenditures 40,937 54,626 50,000 4,626

Total Streetlighting 40,937 50,656 50,000 656

Agriculture & Reforestation11-871-021 Departmental Revenue (76,191) (76,191) (93,500) 17,30911-871-121 Departmental Expenditures 70,006 82,143 105,275 (23,133)11-871-122 Wages Not Grant Eligible 17,457 6,752 19,000 (12,248)

Total Agriculture & Reforestation 11,273 12,704 30,775 (18,071)

Tile Drainage11-881-021 Departmental Revenue (31,983) (26,684) (50,250) 23,56611-881-121 Departmental Expenditures 31,983 43,129 50,650 (7,521)

Total Tile Drainage 0 16,445 400 16,045

Building and Structural Inspection11-271-021 Departmental Revenue (118,637) (122,682) (90,000) (32,682)11-271-121 Departmental Expenditures 120,313 120,581 171,750 (51,169)11-271-812 2006 GMC Canyon 3,753 2,352 4,600 (2,248)

Total Building and Structural Inspection 5,429 250 86,350 (86,100)

Total Public Works & Development 973,976 1,091,304 1,597,725 (506,421)


11-000-430 General Government 0 (90,000) 0 (90,000)11-111-430 Council 0 947 1,000 (53)11-181-430 Hickson Office 0 1,313 40,000 (38,687)11-182-430 89 Loveys Street 51,872 0 0 011-183-430 Former PUC Office 0 0 0 011-191-430 General Admin 3,349 4,884 18,000 (13,116)11-758-430 Parks Administration 0 0 0 011-751-430 Hickson Park 4,375 49,940 20,000 29,94011-752-430 Innerkip Park 0 55,821 25,000 30,82111-754-430 Stonegate Park 23,561 0 0 011-761-430 Innerkip Community Centre 9,118 85,752 15,000 70,75211-753-430 Tavistock Park 11,209 73,126 25,000 48,12611-756-430 Bender Subdivision Park 0 0 0 011-755-430 Tavistock Memorial Hall 2,971 0 20,000 (20,000)11-787-430 TDRC - Capital 0 43,054 35,000 8,05411-788-430 TDRC - Reserves 0 0 0 0


11-211-430 Hickson 6,410 1,006 55,000 (53,994)11-222-430 Innerkip 794 350,469 15,000 335,46911-233-430 Tavistock 37,557 3,762 30,000 (26,238)11-244-430 Township 238,542 100,734 146,000 (45,266)11-246-430 CEMC 0 0 0 0

Roads & PW11-312-430 Facilities 4,697 0 60,000 (60,000)11-315-430 Departmental Capital 0 0 0 011-315-431 Municipal Drains 82,427 129,458 100,000 29,45811-315-434 Equipment and Vehicles 32,349 315,196 0 315,19611-315-435 Debenture Payments 0 0 0 011-315-440 Fibermat 14&15 MWSR to CoRd24 0 178,961 200,000 (21,039)11-315-441 Homewood/Victoria Recon 504,519 84,626 125,000 (40,374)11-315-442 Guiderails (Centennial Dr2013) 50,530 0 0 011-315-443 Bridges 259,173 3,223 70,000 (66,777)11-315-444 Fibermat 15th Line 99,313 0 0 011-315-445 Innerkip Streets Debenture 132,284 132,284 132,000 28411-315-446 13th Line North End Pulverize 165,697 52,854 0 52,85411-315-447 Tavistock NW SWMF 0 0 0 011-315-448 Adam St Pave & Shave 44,311 0 0 011-315-449 Jacob St East, Tavistock 0 35,748 50,000 (14,252)11-315-450 17th Line Padding and Fibremat 0 159,206 0 159,20611-315-451 ATSA Paving Scott, Raglan, Queen 0 11,181 0 11,18111-315-452 Top Coat Jacob/William 30,750 0 0 011-315-453 Top Coat Main & George 44,921 0 0 011-315-454 Asphalt Top Coat Reserve 0 0 0 011-315-455 Asset Management Reserve 0 0 0 011-371-430 Streetlights 64,290 26,416 70,512 (44,096)11-322-430 Sidewalks 15,606 0 25,000 (25,000)

Total - Operating and Capital (594,540) (740,683) 0 (740,683)


Total Summary

Taxation (4,360,443) (4,573,279) (4,573,838) 559General Gov't / Non-Governmental (1,413,510) (1,312,664) (1,151,971) (160,693)

Corporate Services - Operating 1,802,693 1,757,146 2,177,097 (419,951)Corporate Services - Capital 106,454 224,837 199,000 25,837

Total Corporate Services 1,909,148 1,981,983 2,376,097 (394,114)

Fire & Protective Services - Operating 482,119 486,850 673,475 (186,625)Fire & Protective Services - Capital 283,303 455,971 246,000 209,971Total Fire & Protective Services 765,422 942,821 919,475 23,346

PW &Development - Operating 973,976 1,091,304 1,597,725 (506,421)PW &Development - Capital 1,530,866 1,129,152 832,512 296,640

2,504,842 2,220,456 2,430,237 (209,781)

Total (594,540) (740,683) 0 (740,683)


STAFF REPORT

Report #CSM2016-20


From: Will Jaques, Corporate Services Manager

Re: Corporate Services – December 2016 Council Report



Recruitment processes for both Part-time Administrative Assistant and

Deputy Treasurer/ Tax Collector positions in progress Will be working with other Townships and ROEDC on Community

Improvement Plan Attended Tavistock Public School with the Fire Chief on December 1st

to speak to grade 3 students about local government Former PUC Office – Martin Mills (tenant for part of the building) are

moving out at the end of the year. Additionally, the furnace was

recently replaced. Legislative Updates:

Province Announces New Investments in Housing and Homelessness: The government announced that it is increasing its

investments to help municipalities work with individuals and families to

find safe and affordable housing. Read more here: https://news.ontario.ca/mho/en/2016/11/province-combating-

homelessness-in-ontario-communities.html?utm_source=ondemand&utm_medium=email&utm_

campaign=p

Provincial ‘Fiscal Health’ Worse than Municipalities, according to CD Howe Institute Paper: A new memo, released by the CD

Howe Institute, argues that municipalities are in much better fiscal shape than their provincial counterparts. Read more here:

https://cdhowe.org/sites/default/files/blog_Alex_Oct5.pdf

New Report on Inter-Municipal Cooperation and Shared Service Delivery: A new paper, written by Zachary Spicer and Adam Found:

https://www.cdhowe.org/sites/default/files/attachments/research_pap

ers/mixed/Commentary_458_0.pdf

https://news.ontario.ca/mho/en/2016/11/province-combating-homelessness-in-ontario-communities.html?utm_source=ondemand&utm_medium=email&utm_campaign=p




https://cdhowe.org/sites/default/files/blog_Alex_Oct5.pdf

https://www.cdhowe.org/sites/default/files/attachments/research_papers/mixed/Commentary_458_0.pdf

https://www.cdhowe.org/sites/default/files/attachments/research_papers/mixed/Commentary_458_0.pdf

wjaques

Text Box

#7.k

Staff Report – Corporate Services Monthly Reporting Page 2

Paper calls for Canadian Cities to get new Taxation Powers: A

new paper, authored by Harry Kitchen and Enid Slack, argues that

large Canadian cities should have access to new revenue tools. Read more here:

http://munkschool.utoronto.ca/imfg/uploads/368/imfgperspectives_no15_kitchenandslack_nov_23_2016.pdf

Proposed Amendments to the Municipal Act, the City of Toronto

Act and the Municipal Conflict of Interest Act: The Province has introduced changes to three key pieces of municipal legislation,

through tabling Bill 68, Modernizing Ontario’s Municipal Legislation Act. Read more here:

News Release:

https://news.ontario.ca/mma/en/2016/11/ontario-to-modernize-municipal-legislation.html

Backgrounder: https://news.ontario.ca/mma/en/2016/11/proposed-amendments-to-

the-municipal-act-the-city-of-toronto-act-and-the-municipal-conflict-of-inter.html

Bill:

http://www.ontla.on.ca/web/bills/bills_detail.do?locale=en&Intranet=&BillID=4374

Government Consulting on Cycling Strategy: The Ministry of

Transportation (MTO) is conducting consultations on its proposed cycling strategy. Read more here:

http://www.mto.gov.on.ca/english/publications/ontario-cycling-strategy.shtml

Province to Introduce Legislation Allowing Municipalities to Use Photo Radar: The government has announced its plans to introduce

legislation that would allow municipalities to use photo radar to detect speeding. Read more here:

https://news.ontario.ca/opo/en/2016/11/making-communities-and-school-zones-

safer.html?utm_source=ondemand&utm_medium=email&utm_campaign=p





https://news.ontario.ca/mma/en/2016/11/proposed-amendments-to-the-municipal-act-the-city-of-toronto-act-and-the-municipal-conflict-of-inter.html







https://news.ontario.ca/opo/en/2016/11/making-communities-and-school-zones-safer.html?utm_source=ondemand&utm_medium=email&utm_campaign=p







Various Maintenance Items (Township Office)

Some items completed, some equipment has been replaced or ordered. For major

maintenance, consideration is part of ongoing

discussions regarding Hickson Property & Facilities.

Pay Equity Study/HR Review Completed. Final implementation underway.

Various Township Office

Improvements/ Capital

upgrades

Consideration is ongoing, part of Hickson

Property & Facilities discussions.

Hickson Community Room Consideration is ongoing, part of Hickson

Property & Facilities Committee and Council discussions.

Status of Land Use Planning Matters:

Applicant Location Application

Type Nature of

Application Status of

Applications

Yausie 596658 Hwy. #59

Severance ZBA

Severance of an existing

parcel of land, also requiring

a ZBA for retained

portion.

Severance applications

approved and conditions being

fulfilled. ZBA Application

deferred. Public Meeting to be

held Dec. 21/16.

Ramseyer 100 Victoria

St., Tavistock

Severance ZBA


parcel of land.

Severance application

approved and conditions being

fulfilled. ZBA process

complete.


Applicant Location Application

Type

Nature of

Application

Status of

Applications

Vander

Spek

496067

10th Line

Severance

ZBA

Severance of

an existing parcel of land.

Severance

application approved and

conditions being fulfilled. ZBA

approved, appeal period expires

Dec.7/16

Christensen 168 Blandford

St., Innerkip

Severance ZBA


parcel of land.

Application received. ZBA

public meeting scheduled for

Nov.16/16. Application

deferred.

Phillips 63 Park

Ave.,

Innerkip

Severance

ZBA

Severance of

an existing

parcel of land.

Application

received.

Cowing 695950

17th Line

Severance

ZBA

Severance of

an existing parcel of land,

also requiring a ZBA for both

the severed and retained

parcels.

Application

received.

684524 Ontario Inc.

(Losee)

644 Queen St.,

Innerkip

Severance Severance of an existing

parcel of land.

Application received.

Attachments: N/A

Recommendation:



C.A.O. Comments

Good update.



Will Jaques

Corporate Services Manager

STAFF REPORT

Report #CAO2016-34


From: Jeff Carswell, Chief Administrative Officer

Subject: Hickson Office Hours


Background:

At the February 3, 2016 meeting, Council considered Report #CAO2016-05 (copy attached), which explored options for Office Hours that came out of

the Priority Setting Exercise. As per Report #CAO2016-05, a follow-up report is being submitted in December 2016.

Discussion:

During the trial period, staff logged activity related to the extended hours. Following is a breakdown of the interactions:

8 Tax Days = 12 Additional hours

7 3rd Wednesday Extended Hours = 7 Additional hours 19 Total Additional Hours of Service Provided

Staffing Costs for 19 hours of time = ~$1,500 (due to banking time, this is

not additional cost, but should be quantified)

55 Interactions in Total 4 During Extended Hours – 3rd Wed

43 During Lunch Hours at Tax Time 8 During Extended Tax Hours

27 In Person 28 Phone

22 Related to Property Taxes

10 Related to Building Department 9 Related to Police Checks

14 Variety of other matters

wjaques

Text Box

#7.l

Staff Report – Hickson Office Hours Page 2

Observations

Extended hours during tax time seem to make sense based on activity and importance of the Tax Collection function. Staff have been staying open

over lunch for many years during this time, so formalizing this would be beneficial. The addition of being open later also appeared to provide some

benefit to residents during tax time. Staff often need to stay a bit late on tax days to finalize deposits and complete data entry, so there is not a

significant staff impact.

The extended hours on 3rd Wednesdays did not get much uptake. Staff thought this might be beneficial for people needing police checks, but based

on only 4 interactions over 7 additional hours of service, there does not appear to be a significant benefit relevant to cost.

Staff do not get a lot of complaints about office hours. There have been the occasional comment or complaint, mainly around being closed over the lunch

hour. We do not currently log every interaction we have with people, so there are no exact numbers, but I would estimate this is something we hear

once a month, not on a daily or weekly basis.

As noted in Report#CAO2016-05, properly staffing additional hours will have an impact on staff scheduling and fewer staff available for the other hours

the Township is open. If there is the desire to not decrease staffing at other times, there would be financial implications through either banked time or

increased paid hours.

Based on the trial period and reviewing the information, staff believes formalizing the Tax Deadline hours makes sense. We continue to have

concerns about the resources needed to be open during the lunch hour and

how much benefit will provide versus the possible costs. Further, we have concerns as to what being open during the lunch hour could mean to staff

efficiency and overall office productivity. Staff would recommend Council approve the attached Hickson Office Hours Policy GP2.13. This policy was

created in draft format to capture the existing and trial hours since there wasn’t anything specific setting out office hours.

Recommendation:

1. That Council approve the revised Hickson Office Hours Policy GP2.13, as attached.

Staff Report – Hickson Office Hours Page 3

Report prepared

and submitted by:

Jeff Carswell, AMCT


STAFF REPORT

Report #CAO2016-36


From: Jeff Carswell, Chief Administrative Officer

Subject: Facility Requirements – Next Steps


Background:

Further to the Special Council Meeting of November 24, 2016, this report attempts to capture and summarize the action items that require Council

approval to move forward.

Discussion:

While the minutes provide a high level overview of the meeting for the

corporate record, there are several items discussed that should have Council approval as they will incur costs either through direct costs for service

and/or significant amounts of staff time.

Hickson Community Space It appeared the consensus was that a community room / Council Chambers

combination was not appealing. If there is community interest, Council isn’t opposed to a community room, subject to there being support from the

community and funding available.

Council Space To facilitate space for office requirements, Council could investigate use of

the County Council Chambers

Office Space

As reported, staff have investigated options for repurposing and renovating space at the Hickson Office. To date, coming up with preliminary plans to

address the requirements has been challenging and there isn’t a clear plan that will work. To further this exercise, a consultant with building and office

design expertise needs to be brought in to assist. Staff do not believe an architect is required, but a small, local firm that can work collaboratively

with staff to develop options and cost estimates. Based on the Building

wjaques

Text Box

#7.m

Staff Report – Facility Requirements – Next Steps Page 2

Departments experience with local design companies, staff would recommend contacting suitable firms to determine if they would be

interested in this project, approximate costs and work philosophy. Staff are anticipating costs of $10,000 - $15,000 which would be included in the 2017

budget. We believe that finding the right consultant that can work collaboratively with staff will achieve the best results and keep costs

reasonable.

It is anticipated that design options would be available in February/March which would still permit this project to be included in the 2017 budget, if

that is the desired course action.

If it is determined that the renovation/addition options are not going to be possible or will continue to have significant compromises for the efficient

operation of the office, staff would suggest that costing for building and

leasing appropriate space be investigated and reported to Council. Even if a reasonable renovation/addition option is possible and Council can use

County Council Chambers indefinitely, it would be useful to know whether building or leasing would be a more cost effective and better option over the

long-term. Developing estimates for this would not be very difficult or take much time.

A separate report for Closed Session explores options for land requirements

for the Salt Shed.

Recommendations:

1. That the Hickson Recreation Committee and Hickson Lions Club be

advised that the Township will not be pursuing a “Community Room” development that could double for Council Chambers.

2. That Council authorize staff to determine whether the Oxford County

Council Chambers could be used by Township Council for regular and special meetings of Council.

3. That Council authorize staff to engage a facility design consultant that

can provide assistance to Township staff with developing options and

costing estimates for renovations and/or additional space at the 90 Loveys Street Office to address current constraints and future

requirements.

4. That Council authorize staff to develop rough costing options for a “new build” and leasing scenarios.

Staff Report – Facility Requirements – Next Steps Page 3

Report prepared

and submitted by:

Jeff Carswell, AMCT


STAFF REPORT

Report #CAO2016-35


From: Jeff Carswell, CAO & Nandini Syed, Treasurer

Subject: Corporate Services 2017 Capital Budget and 10 Year Capital Planning


Background: Overall, Council will be seeing some changes with respect to the budget process for 2017. Following are several highlights:

• We have attempted to move the timeline forward (about 1½ months earlier than 2016 – we may be able to move it forward to November,

but much earlier will not be possible due to things like OMPF, Police cost announcements)

• The Treasurer is taking the lead on all budget activity • Report formats will be different and have additional information related

to asset management, lifecycle costs, infrastructure deficit • It is required that the capital budget forecast be for at least 10 years

(for some items such as buildings and vehicles we have looked out further)

• Each Department Head will be available and involved with the

presentation of their budget section

Complementing the Township’s Asset Management Plan is its annual Ten Year Capital Planning representing a consolidation of the anticipated needs

of the Corporate Services. This plan is intended to assist careful planning of the long term sustainability of Corporate Services’ assets, and ensure

appropriate and timely budgeting for the replacement of assets at the optimal time, balancing available funding, with the need and condition of the

asset and its service. The Ten Year Capital Investment Plan presented contain the detailed plans for assets from 2017 to 2026.

wjaques

Text Box

#7.n.i

Discussion: Hickson Office The Hickson Facilities budget continues to be a significant challenge, due to our existing space constraints and clear direction on the best course of

action. This draft of the 10 year forecast illustrates the possible costs associated with making significant changes to the existing office. As

reviewed by Council, there are other elements such as dedicated Council

space and logic of investing significant funds into a space that is 45 years old, has already undergone one significant renovation and will continue to

have accessibility challenges into the future.

To fully fund the anticipated requirements for the next 10 years, plus make the required improvements the funding level will need to be much closer to

$100,000 year. As you can see this is significantly higher than past years. This amount also includes provisions for asset management requirements

such the roof, parking lot, HVAC, etc.

All Capital projects are primarily funded through the Hickson Office reserve as set out in the 10 year plan. Table 1.0 shows tax supported annual

appropriation to Hickson Office reserve remaining constant at $100,000 per year.

Table 1.0

Hickson Office Annual Annual

Opening Reserve Draw Reserve Replenish Closing 2017 $114,000.00 $625,000.00 $100,000.00 ($411,000.00)

2018 ($411,000.00) $75,000.00 $100,000.00 ($386,000.00)

2019 ($386,000.00) $0.00 $100,000.00 ($286,000.00)

2020 ($286,000.00) $100,000.00 $100,000.00 ($286,000.00)

2021 ($286,000.00) $0.00 $100,000.00 ($186,000.00)

2022 ($186,000.00) $0.00 $100,000.00 ($86,000.00)

2023 ($86,000.00) $15,000.00 $100,000.00 ($1,000.00)

2024 ($1,000.00) $0.00 $100,000.00 $99,000.00

2025 $99,000.00 $0.00 $100,000.00 $199,000.00

2026 $199,000.00 $0.00 $100,000.00 $299,000.00

$815,000.00 $1,000,000.00 Based on this cost, staff believe there should be consideration of leasing office space. If leasing costs are similar to the annual capital requirement,

there would be a minimal impact. As well, there could be proceeds from facility sale to further offset leasing costs for several years. It should be

noted the amount identified related to the Hickson Office only reflects potential magnitude of the cost. Subject to Council approval for staff to

engage design assistance for potential renovations and authorization to put

forward other options, this area may to subject to significant changes.

Based on the November 24, 2016 Special Council Meeting, funding for Hickson Community Space has been removed. There is some capacity in the

Hickson Park Budget, but not enough to fully fund a community space without significant fundraising or a grant.

Equipment, IT, Studies, Election This budget contains provisions for a range of assets, studies and reserve

transfers to assist with funding large projects that happen every few years. The main asset components tend to be computer equipment which need to

be replaced every few years. I have observed hardware replacement cycles are lengthening, but software costs are continuing to rise and some systems

are getting very complex to upgrade, thus significant version upgrade

projects every few years. Currently the Township leases the main printers/scanners/copiers. Based on their lifecycle and nature of usage

requiring a service contract, it is intended that we continue in this direction. If we wish to purchase, there would be little overall impact to the budget as

the cost would be moved from operating to capital.

All Capital projects are primarily funded through the Equipment, IT, Misc.-Studies reserve as set out in the 10 year plan. Table 1.1 shows tax

supported annual appropriation to Equipment, IT, Misc.-Studies reserve remaining constant at $26,000 per year.

Table 1.1

Equipment, IT, Misc-Studies Annual Annual

Opening Reserve Draw Reserve Replenish Closing 2017 $52,000.00 $65,000.00 $26,000.00 $13,000.00

2018 $13,000.00 $30,000.00 $26,000.00 $9,000.00

2019 $9,000.00 $20,000.00 $26,000.00 $15,000.00

2020 $15,000.00 $25,000.00 $26,000.00 $16,000.00

2021 $16,000.00 $25,000.00 $26,000.00 $17,000.00

2022 $17,000.00 $30,000.00 $26,000.00 $13,000.00

2023 $13,000.00 $25,000.00 $26,000.00 $14,000.00

2024 $14,000.00 $35,000.00 $26,000.00 $5,000.00

2025 $5,000.00 $10,000.00 $26,000.00 $21,000.00

2026 $21,000.00 $40,000.00 $26,000.00 $7,000.00

$305,000.00 $260,000.00

A funding level of $26,000 /year, plus the existing reserve balance will cover the anticipated costs in this area. Other than some additional software that

will assist with budgeting and asset management, there isn’t any growth component in this budget. 87% of this budget is focused on asset renewal

and maintaining what we currently have and need. ICC

After significant work in 2016 (HVAC, Generator, Lighting) there are not significant plans for the next few years. In 2017, conversion of the stove to

natural gas will provide additional energy efficiency and some exterior brickwork and painting will help to keep the facility looking attractive.

Regular interior painting will also be required on a regular basis in coming years. While there are not significant plans for 2019-2025, a funding level

of $15,000 / year is required when looking at the long-term (40+ years). It

should also be noted, this level of funding will just maintain what we have. This level of funding will not support any growth, expansion or replacement

of the Innerkip Community Centre.

All Capital projects are primarily funded through the Innerkip Community Centre reserve as set out in the 10 year plan. Table 1.2 shows tax supported

annual appropriation to Innerkip Community Centre reserve remaining constant at $15,000 per year.

Table 1.2

Innerkip Community Centre -Reserve Annual Annual

Opening Reserve Draw Reserve Replenish Closing 2017 ($500.00) $20,000.00 $15,000.00 ($5,500.00)

2018 ($5,500.00) $15,000.00 $15,000.00 ($5,500.00)

2019 ($5,500.00) $0.00 $15,000.00 $9,500.00

2020 $9,500.00 $0.00 $15,000.00 $24,500.00

2021 $24,500.00 $0.00 $15,000.00 $39,500.00

2022 $39,500.00 $0.00 $15,000.00 $54,500.00

2023 $54,500.00 $0.00 $15,000.00 $69,500.00

2024 $69,500.00 $0.00 $15,000.00 $84,500.00

2025 $84,500.00 $0.00 $15,000.00 $99,500.00

2026 $99,500.00 $100,000.00 $15,000.00 $14,500.00

$135,000.00 $150,000.00

Hickson Park The Hickson Park Capital forecast is not showing a significant change in

funding from prior years, nor are there a lot of specific projects planned. While this is the case, there will be significant items needing attention

beyond the 10 year forecast. For example, the Diamond Lights will need replacement at some point. There will be fencing requirements, Pavilion

Major Maintenance and possible replacement of the booth. In looking out 40+ years, a funding level of $20,000 / year will be required to maintain the

assets and infrastructure currently in place. This level of funding will not support any significant growth or expansion of the existing assets. There

will be some room for major maintenance items and the ability to maintain what is currently in place.

All Capital projects are primarily funded through the Hickson Park reserve as

set out in the 10 year plan. Table 1.3 shows tax supported annual

appropriation to Hickson Park reserve remaining constant at $20,000 per year.

Table 1.3

Hickson Park Annual Annual


2018 $73,612.00 $0.00 $20,000.00 $93,612.00

2019 $93,612.00 $0.00 $20,000.00 $113,612.00

2020 $113,612.00 $0.00 $20,000.00 $133,612.00

2021 $133,612.00 $0.00 $20,000.00 $153,612.00

2022 $153,612.00 $0.00 $20,000.00 $173,612.00

2023 $173,612.00 $0.00 $20,000.00 $193,612.00

2024 $193,612.00 $0.00 $20,000.00 $213,612.00

2025 $213,612.00 $50,000.00 $20,000.00 $183,612.00

2026 $183,612.00 $100,000.00 $20,000.00 $103,612.00

$160,000.00 $200,000.00 Innerkip Park

The Innerkip Park Forecast contains a wide range of renewal and growth

(new) items submitted by the Recreation Committee. In looking at the next ten year, approximately $48,000 / yr would be required to fund the proposal

based on rough cost estimates. This is significantly higher than the current funding level of approximately $25,000 / year. You will also note, this first

draft contains a significant number of projects that will add to the

infrastructure at the park. Ie. Additional fencing, Lights for 3rd and 4th Diamonds, new washrooms at 3rd and 4th Diamonds and paving the parking

lot. Staff believes the total proposal for the next 10 years at $480,000 is not attainable. Staff would suggest that priority be given to projects that

renew existing infrastructure before adding anything new.

I would also suggest that from a maintenance and safety perspective, there may be some merit in considering parking lot improvements before

additional infrastructure associated with the 3rd and 4th Diamonds.

It should also be noted, that this budget does not provide a funding level that could replace the existing pavilion, booth and other infrastructure.

While there is currently demand and a very busy ball program, I am unsure whether it would be wise to invest in lighting and washrooms associated with

Diamonds 3 & 4. As well, looking out beyond the 10 years, there will be

items such as existing lighting and playground space that will need to be considered for renewal. There should also be consideration given to the

existing small playground near the Community Centre as this equipment is very old.

All Capital projects are primarily funded through the Innerkip reserve as set

out in the 10 year plan. Table 1.4 shows tax supported annual appropriation to Innerkip Park reserve remaining constant at $25,000 per year.

Table 1.4

Innerkip Park Annual Annual


2018 $44,000.00 $65,000.00 $25,000.00 $4,000.00

2019 $4,000.00 $0.00 $25,000.00 $29,000.00

2020 $29,000.00 $10,000.00 $25,000.00 $44,000.00

2021 $44,000.00 $0.00 $25,000.00 $69,000.00

2022 $69,000.00 $15,000.00 $25,000.00 $79,000.00

2023 $79,000.00 $150,000.00 $25,000.00 ($46,000.00)

2024 ($46,000.00) $0.00 $25,000.00 ($21,000.00)

2025 ($21,000.00) $0.00 $25,000.00 $4,000.00

2026 $4,000.00 $0.00 $25,000.00 $29,000.00

$255,000.00 $250,000.00

Financial Implication: NS

• 2017 Capital Budget: $927,000 • 2017-2026 Capital Plan : $3,632,000

The proposed 2017-2026 Corporate Services Capital plan is funded by the

following revenue sources: Tax Supported Hickson Office Reserve, Equipment/ IT/Study Reserve, Hickson Park Reserve, Innerkip Park Reserve

and Innerkip Community Centre Reserve The proposed 2017-2026 Corporate Services Capital plan, including

Equipment/IT/Study, Hickson Park, Innerkip Park, Innerkip Community Centre is fully funded except for Hickson office which will realize some deficit

in the 5 year plan. Table 2.0 shows funding gap for 5 and 10 year plan at individual reserve level:

Table 2.0 - Funding Gap


2017-2021 2022-2026 Administration Office Equipment $17,000.00 $7,000.00

Council Computer Reserve $3,550.00 ($2,000.00) Hickson Office (186,000.00) $299,000.00

Hickson Park $153,612.00 $103,612.00

Innerkip Community Centre $39,500.00 $14,500.00

Innerkip Park $69,000.00 $29,000.00

Total $96,662.00 $451,112.00 The proposed 2017-2026 Capital Budget and Forecast primarily focuses on

taking care of existing assets to maintain current service level. Tax supported reserve level replenishment could barely keep up with baseline

refurbishment and replacement of existing assets as indicated through-out

this report. The graph below indicates overwhelming percentage of tax supported capital reserve is allocated to renewal, leaving a very small

portion available for growth (new assets).

Overall Year over Year Tax dollar impact for Corporate Services is show in

the table below:

• 2017 Tax Impact: $186,000 • 2017-2026 Tax Impact : $1,860,000

EQUIP/IT Hickson Office HP ICC IP Total

2017 $26,000.00 $100,000.00 $20,000.00 $15,000.00 $25,000.00 $186,000.00

2018 $26,000.00 $100,000.00 $20,000.00 $15,000.00 $25,000.00 $186,000.00

2019 $26,000.00 $100,000.00 $20,000.00 $15,000.00 $25,000.00 $186,000.00

2020 $26,000.00 $100,000.00 $20,000.00 $15,000.00 $25,000.00 $186,000.00

2021 $26,000.00 $100,000.00 $20,000.00 $15,000.00 $25,000.00 $186,000.00

2022 $26,000.00 $100,000.00 $20,000.00 $15,000.00 $25,000.00 $186,000.00

2023 $26,000.00 $100,000.00 $20,000.00 $15,000.00 $25,000.00 $186,000.00

2024 $26,000.00 $100,000.00 $20,000.00 $15,000.00 $25,000.00 $186,000.00

2025 $26,000.00 $100,000.00 $20,000.00 $15,000.00 $25,000.00 $186,000.00

2026 $26,000.00 $100,000.00 $20,000.00 $15,000.00 $25,000.00 $186,000.00

$260,000.00 $1,000,000.00 $200,000.00 $150,000.00 $250,000.00 $1,860,000.00

Attachments:

1. Hickson Office – 10 year Capital Plan 2. Equipment, IT, Studies, Election – 10 year Capital Plan 3. Innerkip Community Centre – 10 year Capital Plan 4. Hickson Park – 10 year Capital Plan 5. Innerkip Park – 10 year Capital Plan

Recommendation:

1. That Council provide comments, feedback and direction on the 1st

Draft of the 10 Year Capital Forecast.

CAO Comments:


Jeff Carswell, AMCT




Offices/Facilities - CapitalYOY TGGR

Summary Total Cost From TGGR From Reserves From Others Change

2005 $10,000 $5,000 $5,000 $0

2006 $15,000 $12,500 $2,500 $0 $7,500

2007 $12,500 $12,500 $0 $0 $0

2008 $20,500 $12,500 $8,000 $0 $0

2009 $122,500 $17,500 $5,000 $100,000 $5,000

2010 $16,000 $16,000 $0 $0 -$1,500

2011 $17,500 $15,000 $2,500 $0 -$1,000

2012 $62,500 $20,000 $42,500 $0 $5,000

2013 $45,000 $45,000 $0 $0 $25,000

2014 $75,000 $60,000 $15,000 $0 $15,000

2015 $27,000 $12,000 $15,000 $0 -$48,000

2016 $535,000 $40,000 $335,000 $160,000 $28,000

2017 $725,000 $100,000 $625,000 $0 $60,000

2018 $175,000 $100,000 $75,000 $0 $0

2019 $100,000 $100,000 $0 $0 $0

2020 $200,000 $100,000 $100,000 $0 $0

2021 $100,000 $100,000 $0 $0 $0

2022 $100,000 $100,000 $0 $0 $0

2023 $115,000 $100,000 $15,000 $0 $0

2024 $100,000 $100,000 $0 $0 $0

2025 $100,000 $100,000 $0 $0 $0

2026 $100,000 $100,000 $0 $0 $0

Office

Year Description Total Cost From TGGR From Reserves From Others Renewal Growth Notes

2016 Office Improvements / Reno $150,000 $0 $100,000 $50,000 direction on office requirements/Hickson Land/Fac? TSR

2016 Office Furniture $10,000 $10,000 Office Reserve

2016 Generator $25,000 $25,000 TSR

2016 Water Well $25,000 $0 $25,000 TSR

2016 Septic System $25,000 $15,000 $10,000 Grants?

2016 Major Maintenance - Internal - all areas $25,000 $25,000 carpet, painting, lighting impr, several windows,

2016 Hickson Community Room?? $250,000 $150,000 $100,000 Hickson Facility Review, DC 50 TSR 100, land sales, Others 50?

2016 89 Loveys Street - Parking, landscape, buffers $25,000 $25,000 DC

2017 Appropriation to Reserve $100,000 $100,000

2017 Office Improvements / Reno $500,000 $0 $500,000 $500,000 Order of Magnitude Only - details to be determined

2017 Office Furniture $25,000 $25,000 $25,000

2017 Generator $25,000 $25,000 $25,000

2017 Water Well $25,000 $0 $25,000 $25,000

2017 Septic System $25,000 $25,000 $25,000

2017 Hickson Community Room?? $0 $0 $0

2017 89 Loveys Street - Parking, landscape, buffers $25,000 $25,000


2018 Re-Pave Parking Lot $75,000 $75,000 $75,000

AMP

Office




2020 HVAC Major Maintenance?? $100,000 $100,000 $100,000 Depends on 2017 Reno??




2023 Roof Reshingle $15,000 $15,000 $15,000




Total Capital 2017-2026 $1,815,000 $1,000,000 $815,000 $0 $790,000 $0

Administration - Capital & ProjectsYOY TGGR


2005 30,000 20,000 10,000 0

2006 140,198 26,000 114,198 0 $6,000

2007 58,000 30,000 28,000 0 $4,000

2008 67,000 30,000 32,000 5,000 $0

2009 44,000 30,000 9,000 5,000 $0

2010 65,000 30,000 30,000 5,000 $0

2011 56,500 25,000 26,500 5,000 -$5,000

2012 45,000 27,500 12,500 5,000 $2,500

2013 87,500 47,500 19,000 21,000 $20,000

2014 69,000 30,000 32,000 7,000 -$17,500

2015 38,500 11,500 23,000 4,000 -$18,500

2016 60,000 19,000 37,000 4,000 $7,500

2017 97,000 26,000 67,000 4,000 $7,000

2018 62,000 26,000 32,000 4,000 $0

2019 67,000 26,000 37,000 4,000 $0

2020 58,000 26,000 27,000 5,000 $0

2021 63,000 26,000 27,000 10,000 $0

2022 63,000 26,000 32,000 5,000 $0

2023 58,000 26,000 27,000 5,000 $0

2024 83,000 26,000 52,000 5,000 $0

2025 43,000 26,000 12,000 5,000 $0

2026 73,000 26,000 42,000 5,000 $0

Administration


2016 Hardware/Software Upgrades 0 0 0 0

2016 Appropriation to Reserve 0 0 0

2016 Appropriation to Election Reserve 4,000 0 0 4,000 *From Election Operating

2016 Council Computers 3,000 1,000 2,000

2016 GP Version Upgrade 15,000 10,000 5,000

2016 Pay Equity Study / Market Check 15,000 0 15,000 delayed from 2015, Recommended every 5 yrs, last one 2003

2016 Desktop Replacements 20,000 5,000 15,000 delayed from 2015 - all desktops, plus latest MS Office

2016 Server - Networked UPS 1,500 1,500 delayed from 2015

2016 Server Relocation Wiring 500 500 delayed from 2015

2016 Main Network Switch 1,000 1,000 borrowed used one from County in 2015

2017 Appropriation to Reserve 25,000 25,000 0


2017 Hardware/Software Upgrades 10,000 10,000 10,000

AMP

Administration


2017 Council Computers 3,000 1,000 2,000 3,000

2017 Desktop Replacements 20,000 20,000 20,000

2017 RAC FMW Software 20,000 20,000 20,000





2018 RAC FMW Software 20,000 20,000 20,000






2019 Server Replacement 10,000 10,000 10,000

2019 DC Study 15,000 15,000 DC Gen Admin Reserve







2021 Appropriation to Election Reserve 5,000 0 0 5,000




2021 Pay Equity Study 15,000 15000





2022 Desktop Replacements 20,000 20,000 20,000







Administration





2024 Server Replacement 10,000 10,000 10,000

2024 DC Study 15,000 15,000 DC Gen Admin Reserve











2026 Pay Equity Study 15,000 15000

Total Capital 2017-2026 $667,000 $260,000 $355,000 $52,000 $265,000 $40,000

Innerkip Community Centre - CapitalYOY TGGR


2005 $20,000 $11,000 $9,000 $0

2006 $5,000 $5,000 $0 $0 -$6,000

2007 $7,500 $7,500 $0 $0 $2,500

2008 $7,500 $7,500 $0 $0 $0

2009 $10,000 $10,000 $0 $0 $2,500

2010 $10,000 $10,000 $0 $0 $0

2011 $7,500 $7,500 $0 $0 -$2,500

2012 $40,000 $7,500 $2,500 $30,000 $0

2013 $15,900 $8,750 $6,250 $900 $1,250

2014 $8,750 $8,750 $0 $0 $0

2015 $12,500 $10,000 $2,500 $0 $1,250

2016 $95,000 $15,000 $80,000 $0 $5,000

2017 $35,000 $15,000 $20,000 $0 $0

2018 $30,000 $15,000 $15,000 $0 $0

2019 $15,000 $15,000 $0 $0 $0

2020 $15,000 $15,000 $0 $0 $0

2021 $15,000 $15,000 $0 $0 $0

2022 $15,000 $15,000 $0 $0 $0

2023 $15,000 $15,000 $0 $0 $0

2024 $15,000 $15,000 $0 $0 $0

2025 $15,000 $15,000 $0 $0 $0

2026 $115,000 $15,000 $100,000 $0 $0



2016 HVAC Replacement / NG $80,000 $10,000 $70,000 $0 ICC Reserve 25, TSR 45

2016 NG Generator? $15,000 $5,000 $10,000 CEMC Reserve

2017 Appropriation to Reserve $15,000 $15,000 $0

2017 Gas Stove $5,000 $5,000 $5,000

2017 Exterior Brickwork / Paint $15,000 $15,000 $15,000


2018 Interior Painting - All Areas $15,000 $15,000

AMP











2026 Parking Lot - Repave $100,000 $100,000 $100,000

Total Capital 2017-2026 $285,000 $150,000 $135,000 $0 $120,000 $0

Hickson Park - CapitalYOY TGGR


2005 $30,000 $10,000 $10,000 $10,000

2006 $15,000 $15,000 $0 $0 $5,000

2007 $15,000 $15,000 $0 $0 $0

2008 $17,500 $17,500 $0 $0 $2,500

2009 $153,000 $20,000 $33,000 $100,000 $2,500

2010 $240,000 $20,000 $53,332 $166,668 $0

2011 $20,000 $20,000 $0 $0 $0

2012 $20,000 $20,000 $0 $0 $0

2013 $22,000 $20,000 $0 $2,000 $0

2014 $20,000 $20,000 $0 $0 $0

2015 $20,000 $20,000 $0 $0 $0

2016 $50,000 $20,000 $12,500 $17,500 $0

2017 $30,000 $20,000 $10,000 $0 $0

2018 $20,000 $20,000 $0 $0 $0

2019 $20,000 $20,000 $0 $0 $0

2020 $20,000 $20,000 $0 $0 $0

2021 $20,000 $20,000 $0 $0 $0

2022 $20,000 $20,000 $0 $0 $0

2023 $20,000 $20,000 $0 $0 $0

2024 $20,000 $20,000 $0 $0 $0

2025 $70,000 $20,000 $50,000 $0 $0

2026 $120,000 $20,000 $100,000 $0 $0

Hickson Park


2016 Park Improvements as per CIP150 $50,000 $20,000 $12,500 $17,500 CIP150

pavilion mesh fence

fence - batting cage

mesh - backstop

playground


2017 Food Booth Roof $10,000 $10,000 $10,000



AMP

Hickson Park








2025 Major Fence Replacement $50,000 $50,000 $50,000


2026 Ball Diamond - Light Replacement $100,000 $100,000 $100,000

Total Capital 2017-2026 $360,000 $200,000 $160,000 $0 $160,000 $0

Innerkip Parks - Capital

YOY TGGR


2005 $15,000

2006 $15,000 $0

2007 $17,500 $2,500

2008 $25,000 $17,500 $0 $7,500 $0

2009 $119,000 $20,000 $33,000 $66,000 $2,500

2010 $451,000 $20,000 $81,500 $349,500 $0

2011 $20,000 $20,000 $0 $0 $0

2012 $35,000 $22,500 $12,500 $0 $2,500

2013 $50,000 $25,000 $25,000 $0 $2,500

2014 $65,000 $25,000 $40,000 $0 $0

2015 $78,000 $25,000 $16,500 $36,500 $0

2016 $140,000 $25,000 $77,000 $38,000 $0

2017 $40,000 $25,000 $15,000 $0 $0

2018 $90,000 $25,000 $65,000 $0 $0

2019 $25,000 $25,000 $0 $0 $0

2020 $35,000 $25,000 $10,000 $0 $0

2021 $25,000 $25,000 $0 $0 $0

2022 $40,000 $25,000 $15,000 $0 $0

2023 $175,000 $25,000 $150,000 $0 $0

2024 $25,000 $25,000 $0 $0 $0

2025 $25,000 $25,000 $0 $0 $0

2026 $25,000 $25,000 $0 $0 $0

Innerkip Park


2017 Appropriation to Reserve $25,000 $25,000 $0 $0 Reserve Balance $34,000

2017 Bleachers $15,000 $15,000 $15,000


2018 Tractor $15,000 $15,000 $15,000

2018 Storage Shed $50,000 $50,000 $50,000

2019 Appropriation to Reserve $25,000 $25,000 $0 $0

AMP

Innerkip Park



2020 Booth Improvement/Equipment $10,000 $10,000 $10,000



2022 Diamond 3 Fencing $15,000 $15,000 $15,000


2023 Parking Lot $150,000 $150,000 $75,000 $75,000




2026 Light Standards - Diamonds 3 &4 $0 $0 $0 Grant 50K, IP Reserve 100K

Total Capital 2017-2026 $505,000 $250,000 $255,000 $0 $165,000 $90,000

STAFF REPORT Report #TDRC2016-01


From: Ken Wettlaufer, Arena Manager & Nandini Syed, Treasurer

Subject: Tavistock Recreation 2017 Capital Budget & 10 Year Capital Planning


Background:


of the Tavistock Recreation. This plan is intended to assist careful planning of the long term sustainability of Tavistock District Recreation Centre,

Tavistock Memorial Hall and Tavistock Park assets, and ensure appropriate and timely budgeting for the replacement of assets at the optimal time,

balancing available funding, with the need and condition of the asset and its service. The Ten Year Capital Plan attached contain the detailed plans for

assets from 2017 to 2026.

Discussion:

Tavistock Arena The Tavistock Arena is now 20 years old and is seeing an increase in capital costs as some major and critical components are nearing the end of their

life. In the next couple of years less critical building components are coming due. Based on the condition and limited consequences that equipment

failure may have on operations, we may be able to extend their life to maximize service. However we still need to budget for a year that could see

multiple repairs or replacements. As the capital budget now targets a $5,000 threshold, some of the smaller capital items from previous year have

been moved to the facility operating budgets. This will create additional increases in some accounts like building R&M. Going forward, larger

refrigeration components will require inspection and consultation on their replacement. These items will need to be done before a failure occurs and

wjaques

Text Box

#7.n.ii

causes a long term shutdown and increased repair costs.

Arena Front entrance upgrades shown for 2017 may be dependent on grant

availability. With the exception of front entrance and paving of the Arena north parking lot, there are no other growth items showing in the next 10

years.

All Capital projects are primarily funded through the TDRC reserve as set out in the 10 year plan. Table 1.0 shows tax supported annual appropriation to

TDRC reserve incrementally increasing by $5,000 for the years 2018-2020 and remaining at $50,000 per year for the next 6 years (2021-2026).

Table 1.0 TDRC - Reserve Annual Annual

Opening Reserve Draw Reserve

Replenish Closing 2017 $219,338.00 $175,000.00 $35,000.00 $79,338.00

2018 $79,338.00 $28,500.00 $40,000.00 $90,838.00

2019 $90,838.00 $130,000.00 $45,000.00 $5,838.00

2020 $5,838.00 $25,000.00 $50,000.00 $30,838.00

2021 $30,838.00 $125,000.00 $50,000.00 ($44,162.00)

2022 ($44,162.00) $140,000.00 $50,000.00 ($134,162.00)

2023 ($134,162.00) $33,000.00 $50,000.00 ($117,162.00)

2024 ($117,162.00) $15,000.00 $50,000.00 ($82,162.00)

2025 ($82,162.00) $9,000.00 $50,000.00 ($41,162.00)

2026 ($41,162.00) $75,000.00 $50,000.00 ($66,162.00)

$755,500.00 $470,000.00 Memorial Hall Memorial Hall is a facility that was built in the mid 1900’s. It underwent a

major renovation and addition in 1982. Now 34 year later it is a facility that is showing its age. All new flooring was installed in 2000 and a new roof was

put on in 2002 which is helping keep the facility in operation. Lighting upgrades are planned for 2017, as there is a Save on Energy programs that

will assist with this project. While the return on investment is not as good as the Arena, lighting project there are still some savings to be had. Two of

the HVAC roof tops have been replace, with the other two also needing to be replace in the next year or two.

Going forward in the 10 year plan there are a number of project and pieces

of equipment that could need to be replaced or renovated. The challenge with an older building is to determine the direction it will take and to balance

the cost of doing major renovations vs just doing small maintenance as it is necessary to keep the facility acceptable and still provide the intended

service to the community. Going out beyond the ten years and you have items like a new roof, exterior siding, exteriors doors and the possibility that

small regular maintenance is no longer acceptable or practical for interior components of the building. At what point should replacement or an

alternate plan be considered?

All Capital projects are primarily funded through the Tavistock Memorial Hall reserve as set out in the 10 year plan. Table 1.1 shows tax supported annual

appropriation to Tavistock Memorial Hall reserve remaining constant at $20,000 per year.

Table 1.1

Tavistock Memorial Hall-

Reserve Annual Annual Opening Reserve Draw Reserve Replenish Closing

2017 $93,500.00 $39,500.00 $20,000.00 $74,000.00

2018 $74,000.00 $15,000.00 $20,000.00 $79,000.00

2019 $79,000.00 $15,000.00 $20,000.00 $84,000.00

2020 $84,000.00 $35,000.00 $20,000.00 $69,000.00

2021 $69,000.00 $52,200.00 $20,000.00 $36,800.00

2022 $36,800.00 $74,000.00 $20,000.00 ($17,200.00)

2023 ($17,200.00) $35,000.00 $20,000.00 ($32,200.00)

2024 ($32,200.00) $14,500.00 $20,000.00 ($26,700.00)

2025 ($26,700.00) $15,000.00 $20,000.00 ($21,700.00)

2026 ($21,700.00) $16,000.00 $20,000.00 ($17,700.00)

$311,200.00 $200,000.00 Tavistock Park Prior to 2007 the Queens Park was old and had seen little if any upgrades for

many years. In 2007 the Ball Diamond was upgraded. More recently it received considerable upgrades and therefore does not have any major

items listed for the near future. A new play-space with playground equipment was part of those upgrades. At that time the old playground

structure still had some life left, so was also left in service. It will require evaluation in the next few years and by 2022 or sooner it will most likely be

at the end of its life. At that time a decision will need to be made about

removal only vs full or partial replacement.

Later in the 10 year plan there are Agricultural Society buildings, Ball Diamond maintenance, old bleachers and possible pavilion deficiencies, that

will need to be evaluated and will require some level of funding depending on condition and interested from local groups. Changing the Ball Diamond

to a clay surface could be partially considered as growth, however the balance is just to maintain existing facilities and services.

All Capital projects are primarily funded through the Tavistock Park reserve

as set out in the 10 year plan. Table 1.2 shows tax supported annual appropriation to Tavistock Park reserve remaining constant at $7,000 per

year.

Table 1.2

Tavistock Park- Reserve


2017 $9,596.00 $0.00 $7,000.00 $16,596.00

2018 $16,596.00 $12,000.00 $7,000.00 $11,596.00

2019 $11,596.00 $0.00 $7,000.00 $18,596.00

2020 $18,596.00 $0.00 $7,000.00 $25,596.00

2021 $25,596.00 $0.00 $7,000.00 $32,596.00

2022 $32,596.00 $75,000.00 $7,000.00 ($35,404.00)

2023 ($35,404.00) $48,000.00 $7,000.00 ($76,404.00)

2024 ($76,404.00) $90,000.00 $7,000.00 ($159,404.00)

2025 ($159,404.00) $165,000.00 $7,000.00 ($317,404.00)

2026 ($317,404.00) $30,000.00 $7,000.00 ($340,404.00)

$420,000.00 $70,000.00

General Recreation note As the Township population grows there will be more demand for senior’s

facilities, expanding sports fields. Dog Parks and splash pads are a couple of items that have been received from the Public and may receive more

momentum going forward. Currently there is no plan for funding or provisions to consider these types of services.

Financial Implication:


The proposed 2017-2026 Tavistock Recreation Capital plan is funded by the

following revenue sources: Tax Supported Tavistock District Recreation Centre Reserve, Tavistock Memorial Hall Reserve, Tavistock Park Reserve

and Development Charges.

The proposed 2017-2026 Tavistock Recreation Capital plan, including Tavistock District Recreation Centre, Tavistock Memorial Hall and Tavistock

Park, is not fully funded. At the end of the 10 year forecast the combined deficit for TDRC, TMH and TP will be $424,266. Table 2.0 shows funding

gap for 5 and 10 year plan at individual reserve level:


Funding Gap 5 Year Plan 10 Year Plan

2017-2021 2022-2026

Tavistock District Recreation Centre (TDRC) ($44,162.00) ($66,162.00)

Tavistock Memorial Hall (TMH) $36,800.00 ($17,700.00)

Tavistock Park (TP) $32,596.00 ($340,404.00)

Total $25,234.00 ($424,266.00)

The proposed 2017-2026 Capital Budget and Forecast primarily focuses on taking care of existing assets to maintain current service level. Tax

supported reserve level replenishment could barely keep up with baseline refurbishment and replacement of existing assets as indicated through-out



Overall year over year Tax dollar impact for Tavistock Recreation is show in the table below:

• 2017 Tax Impact: $80,000 • 2017-2026 Tax Impact : $920,000

TDRC TMH TP Total 2017 $35,000.00 $20,000.00 $25,000.00 $80,000.00

2018 $40,000.00 $20,000.00 $25,000.00 $85,000.00

2019 $45,000.00 $20,000.00 $25,000.00 $90,000.00

2020 $50,000.00 $20,000.00 $25,000.00 $95,000.00

2021 $50,000.00 $20,000.00 $25,000.00 $95,000.00

2022 $50,000.00 $20,000.00 $25,000.00 $95,000.00

2023 $50,000.00 $20,000.00 $25,000.00 $95,000.00

2024 $50,000.00 $20,000.00 $25,000.00 $95,000.00

2025 $50,000.00 $20,000.00 $25,000.00 $95,000.00

2026 $50,000.00 $20,000.00 $25,000.00 $95,000.00

$470,000.00 $200,000.00 $250,000.00 $920,000.00

Attachments:

1. Tavistock District Recreation Centre – 10 year Capital Plan 2. Tavistock Memorial Hall – 10 year Capital Plan

3. Tavistock Park – 10 year Capital Plan

Recommendation:



CAO Comments:

Good report. Overall, I would

agree that your maintenance and regard for the facilities have kept

things looking good and up to

date. Based on looking at overall Asset Management and a longer

term capital budget, it is apparent that there needs to be

additional funding for renewal and there is very little funding for

growth or new assets.


Jeff Carswell, AMCT Chief Administrative Officer

Ken Wetlaufer

Arena Manager

_______________________



Tavistock & District Recreation Centre - Capital Planning 2017-2026YOY TGGR


2005 20,000 0 0 20,000

2006 63,000 0 35,000 28,000 0

2007 105,104 0 74,000 31,104 0

2008 100,209 0 71,409 28,800 0

2009 60,500 0 36,500 24,000 0

2010 12,000 0 0 12,000 0

2011 23,000 0 11,000 12,000 0

2012 46,000 0 42,505 3,495 0

2013 34,000 25,000 9,000 0 25000

2014 45,700 25,000 20,700 0 0

2015 41,000 31,000 10,000 0 6000

2016 45,000 35,000 10,000 0 4000

2017 210,000 35,000 175,000 0 0

2018 68,500 40,000 28,500 0 5000

2019 175,000 45,000 130,000 0 5000

2020 75,000 50,000 25,000 0 5000

2021 175,000 50,000 125,000 0 0

2022 190,000 50,000 140,000 0 0

2023 83,000 50,000 33,000 0 0

2024 65,000 50,000 15,000 0 0

2025 59,000 50,000 9,000 0 0

2026 125,000 50,000 75,000 0 0

TDRC

Year Description Total Cost From TGGR From Reserves From Others Renewal Growth

2016 Appropriation to Reserve 10,000 10,000

2016 Retrofit Arena ice surface lighting 25,000 25,000 0

2016 South Dehumidifier Replacement 10 to 15 years

2016 Facility lighting upgrades Lobby D-Rooms etc 10,000 10,000

2016 130 chairs for the Upper Arena Hall x $50

2016 Curling Club Dehumidifier Replacement


AMP

TDRC


2017 North Dehumidifier Replacement 10 to 15 years 25,000 25,000 25,000

2017 South Dehumidifier Replacement 10 to 15 years 25,000 25,000 25,000

2017 Curling Club Dehumidifier Replacement 4,000 4,000 4,000

2017 130 chairs for the Upper Arena Hall x $50 6,000 6,000 6,000

2017 Arena Front door Renovations & Upgrades 115,000 115,000 57,500 57,500


2018 Natural Gas Compressor 12,000 12,000 12,000

2018 Eng Air Dressing room heat 10,000 10,000 10,000

2018 5 Water Heaters 6,500 6,500 6,500


2019 Repaint Dressing Rooms & Dressing Room Hall 12,000 0 12,000 12,000

2019 Zamboni ice resurfacer replacement 110,000 110,000 110,000

2019 Spectator Seating Heater 8,000 8,000 8,000


2020 Accessibility renovations 10,000 10,000 10,000

2020 Sound System 10,000 10,000 10,000

2020 Painting of the Upper Areana Hall 5,000 5,000 5,000


2021 BAC condenser 45,000 45,000 45,000

2021 Chiller 50,000 50,000 50,000

2021 Replacement of Compressor #2 30,000 30,000 30,000


2022 Lower Lobby Roof Top Unit 10,000 10,000 10,000

2022 Replacement of Parking Lot 50,000 50,000 50,000

2022 New Paving North Parking lot 60,000 60,000 60,000

2022 Recoating Lobby Floor epoxy finish 20,000 20,000 20,000

TDRC



2023 Upper Hall Roof Top Unit 11,000 11,000 11,000

2023 Painting arena Structure Beam 22,000 22,000 22,000


2024 Painting unpainted Block walls in Arena 15,000 15,000 15,000


2025 Score Clock 9,000 9,000 9,000


2026 Elevator Upgrades 75,000 75,000 75,000

Total Capital 2017-2026 $1,225,500 $470,000 $755,500 $0 $638,000 $117,500

Tavistock Memorial Hall - Capital Planning 2017-2026YOY TGGR


2005 16,000 11,000 5,000 0

2006 15,000 15,000 0 0 4000

2007 18,000 10,500 7,500 0 -4500

2008 6,000 6,000 0 0 -4500

2009 10,000 10,000 0 0 4000

2010 10,000 10,000 0 0 0

2011 22,000 10,000 7,000 5,000 0

2012 10,000 10,000 0 0 0

2013 12,500 12,500 0 0 2500

2014 21,500 12,500 9,000 0 0

2015 33,000 15,000 18,000 0 2500

2016 24,000 20,000 4,000 0 5000

2017 59,500 20,000 39,500 0 0

2018 35,000 20,000 15,000 0 0

2019 35,000 20,000 15,000 0 0

2020 55,000 20,000 35,000 0 0

2021 72,200 20,000 52,200 0 0

2022 94,000 20,000 74,000 0 0

2023 55,000 20,000 35,000 0 0

2024 34,500 20,000 14,500 0 0

2025 35,000 20,000 15,000 0 0

2026 36,000 20,000 16,000 0 0



2016 Appropriation to Reserve 0 0

2016 Facility lighting upgrades 10,000 10,000 0

2016 Replacement of Roof Top Units 2 x $7000ea 14,000 10,000 4,000


2017 Lighting upgrades to LED 18,000 18,000 18,000 Ceiling light -interior

2017 Exterior Lighting Upgrades 2,500 2,500 2,500 Exterior lights

2017 South West Roof Top Unit HVAC 7,500 7,500 7,500

2017 South East Roof Top Unit HVAC 7,500 7,500 7,500

2017 Replace cooler bar south end 4,000 4,000 4,000


2018 Replacement of Stage Furnace & Entrance Furnaces 15,000 15,000 15,000

AMP




2019 Interior Painting 10,000 10,000 10,000

2019 Sound System 5,000 5,000 5,000


2020 Hall Chairs replaced x 320 12,000 12,000 12,000

2020 Hall Tables replaced x 80 7,000 7,000 7,000

2020 Hall "T" Bar ceiling 16,000 16,000 16,000


2021 Ground Level floor replacement 52,200 52,200 52,200


2022 Main Hall Washroom Renovations 24,000 24,000 24,000

2022 Front entrance upgrades 25,000 25,000 25,000

2022 Replacement of Parking Lot 25,000 25,000 25,000


2023 Kitchen Renovations 35,000 35,000 35,000 New Counter, Sink, Cabinets


2024 Bar Renovations 14,500 14,500 14,500


2025 Upper Hall Mens and Women's Washroom reno 15,000 15,000 15,000


2026 Kitchen Stove 8,000 8,000 8,000

2026 Walk behind floor scrubber 8,000 8,000 8,000

Total Capital 2017-2026 $511,200 $200,000 $311,200 $0 $311,200 $0

Tavistock Parks - Capital Planning 2017-2026YOY TGGR


2005 20,000 17,000 3,000 0

2006 15,000 15,000 0 0 -2000

2007 167,500 22,500 67,500 77,500 7500

2008 199,000 19,000 85,140 94,860 -3500

2009 67,250 20,000 22,250 25,000 1000

2010 22,000 22,000 0 0 2000

2011 47,500 22,000 25,500 0 0

2012 1,030,000 25,000 189,000 816,000 3000

2013 1,403,000 25,000 334,000 1,044,000 0

2014 48,013 25,000 18,013 5,000 0

2015 47,013 25,000 22,013 0 0

2016 71,417 25,000 6,417 40,000 0

2017 29,417 25,000 4,417 0 0

2018 41,417 25,000 16,417 0 0

2019 29,417 25,000 4,417 0 0

2020 29,417 25,000 4,417 0 0

2021 29,417 25,000 4,417 0 0

2022 104,417 25,000 79,417 0 0

2023 77,417 25,000 52,417 0 0

2024 119,417 25,000 94,417 0 0

2025 194,417 25,000 169,417 0 0

2026 59,417 25,000 34,417 0 0

Tavistock Park


2016 Appropriation to Reserve

2016 Tavistock Park Stone Gates??? ??? ??? Fundraising???

2016 Debenture Payment 22,417 18,000 4,417 3rd Payment

2016 Lines Painted on Rec Hall Floor 2,000 2,000 Not happening in 2016

2016 Donor Wall 5,000 3,000 2,000 TP Reserve

2016 Funding for upgrades re: U21 Tournament 2,000 2,000 0

2016 Tavistock Optimist Park Contribution 40,000 40,000 DC, CIL, Surplus Property Disposal?


2017 Debenture Payment 22,417 18,000 4,417 22,417 4th Payment (DC Reserve)


2018 Debenture Payment 22,417 18,000 4,417 5th Payment

2018 Foul Ball neting on diamond back stop 12,000 12,000 12,000

AMP

Tavistock Park










2022 Older North Playspace Wooden Climber 75,000 75,000 75,000



2023 Bleachers x 12 sections 48,000 48,000 48,000



2024 Ball Diamond infield playing surface/clay 90,000 90,000



2025 Roof Repairs to Queens Pavillion 150,000 150,000 150,000

2025 Ball Diamond Back Stop 15,000 15,000 15,000



2026 AG Pavillion 30,000 30,000 30,000

Total Capital 2017-2026 $714,170 $250,000 $464,170 $0 $318,000 $34,417

STAFF REPORT

Report #FC2016-13


From: Scott Alexander, Fire Chief & Nandini Syed, Treasurer

Subject: Fire & Protective Services 2017 Capital Budget and 10 Year Capital Planning


Background:


of the Fire and Protective Services. This plan is intended to assist careful planning of the long term sustainability of Fire Department’s assets, and

ensure appropriate and timely budgeting for the replacement of assets at the optimal time, balancing available funding, with the need and condition of

the asset and its service. The Ten Year Capital Plan presented contain the detailed plans for assets from 2017 to 2026.

Discussion: The 10 year capital plan for the East Zorra-Tavistock Fire Department could

be divided into 4 basic components:

1. Facility Maintenance/Improvements 2. Vehicle Replacement

3. Equipment Replacement 4. Communications/IT Maintenance and Repair

1. Facilities

The Township Fire Service is based out of 3 stations, Hickson, Innerkip and

Tavistock. Major renovations are planned for the Hickson Station starting with design and engineering planning slated for 2017 with tentative

construction start date of 2018. The proposed design would incorporate another bay for washing and storage, and improving accessibility and an

enhanced training room are other limitations to the current stations.

wjaques

Text Box

#7.n.iii

Innerkip Station has no major renovations planned, but it has been

recommended by staff to include a standby natural gas generator by 2018. There are no immediate repairs to the building at this time, however

consideration needs to be given to future replacement of the furnace/heating system.

Tavistock Station has completed an RFP for renovation and repair in 2016

but due to timing from the contractor, improvements are planned for downspout redirection and repairs to the station interior are planned for

2017. No other major repair is anticipated at this time.

Asphalt and parking lot maintenance may also be a consideration for long term financial planning for all 3 stations.

Development of training space for the departments on the Loveys property,

starting with fencing to create a compound is in the planning stage. This

would also include repairs and maintenance to existing structures to enhance their use and storage capabilities. By increasing the use of property that we

have, we may also be able to reduce the costs for offsite training as well as increasing the availability and quality our regular training capabilities.

2. Vehicle Replacement

The Township has historically operated on a 20 year replacement plan for all

emergency vehicles except the Township pickup truck. Based on this schedule, replacement is scheduled as follows:

Vehicle Chassis Date In Service Date

Tavistock Pumper 2017 2018

Innerkip Rescue 2019 2020

Township Pickup Truck - 2020

Hickson Pumper 2021 2022

Innerkip Pumper 2025 2026

Hickson Rescue 2025 2026

Tavistock Rescue 2025 2026

Hickson Tanks 2027 2028

Tavistock Tanker 2033 2034

Tavistock Tanker 2035 2036

3. Equipment

Typically, a lot of our municipal fire equipment turns over on a 10 year cycle. Items such as bunker suits, helmets and boots are planned on to expiry

based on Ontario Ministry of Health Section 21 Guidelines and

Recommendations. These guidelines, though historically stable, are subject

to change and revision based on accepted best industry standards. Ultimately, boots, balaclavas and gloves are to be retired by 10 years of use

as well, but rarely make it to that date due to the rigours of normal use. Items such as Self Contained Breathing Apparatus (SCBA) and facemasks

also have a life span, and a goal of replacement of 2 National Fire Protection Association (NFPA) industry standard revisions, which provide a lifespan of

approximately 15 years. During the working life of the packs, annual maintenance and upgrading as necessary are part of the fire department

programme.

Other equipment requiring maintenance and replacement are air bottles (at least 15 years), the breathing air system (25-30 years), and auto ex

equipment at 20-25 years. Constant upgrading and maintenance have been proven to extend their useful life span.

4. Communications and Infrastructure

Communications for our fire service tend to be comprised of 4 main items.

1. Pagers typically have a life span of 5 years, and while replacement isn’t automatic at 5 years, repair is not usually completed on older

models. Also, the new communications system will operate only with Minitor 5 and above models, rendering our older pages obsolete. New

pagers are purchased with a 5 yr. extended warranty at a reasonable cost in an effort to reduce maintenance costs.

2. Radios will all be converted to new digital models effective 2017, and

typically have a life of 10-15 years. Radios have associated maintenance costs, historically being replacement batteries,

microphones and antennas.

3. In 2010, we were informed by the County that responsibility for the

antiquated County Radio system would be downloaded to the lower tiers effective January 2013, and due for replacement. The resulting

communication system that will be implemented in 2017 is now a new capital venture that will also require long term planning for monitoring,

maintenance and replacement. Communication systems historically have had approximately a 20 life span, depending on development of

technology and equipment availability.

4. As technology evolves, it would be reasonable to assume that an increasing dependency on computers and other applications will only

increase their presence in the fire service. At this time, we basically

are utilizing computers in the stations, but technology is rapidly

transforming the fire service. As recently witnessed, new equipment such as UAV’s could become a reality to event small fire services in the

future.



The proposed 2017-2026 Fire and Protective Services plan is funded by the

following revenue sources: Tax Supported Vehicle/Equipment Reserves and Facility Reserves.

The proposed 2017-2026 Fire and Protective Services Capital plan is not fully funded. Based on the current forecast Fire Department Vehicle Reserve will

be in a deficit position at the end of the 5 year plan. At the end of the 10 year plan the combined deficit for Vehicle and Facility Reserves will be

$29,869. Table 1.0 shows funding gap for 5 and 10 year plan at an individual reserve level:


Funding Gap 5 Year Plan 10 Year Plan

2017-2021 2022-2026 Fire Department Vehicles ($364,269.20) ($334,269.20) Fire Communication Equipment $0.00 $0.00 Fire Equipment $186,900.00 $186,900.00 Fire Facilities $67,500.00 $117,500.00 Total ($109,869.20) ($29,869.20)

The proposed 2017-2026 Capital Budget and Forecast primarily focuses on

taking care of existing assets to maintain current service level. Tax supported reserve level replenishment could barely keep up with baseline

refurbishment and replacement of existing assets as indicated through-out



Overall year over year tax impact is shown in the chart below:


88.84%

11.16%

FIRE

Renewal Versus Growth - Protective Services-2017-2026

Renewal Growth

$275,000

$345,000

$275,000

$270,000

$270,000

$270,000

$270,000

$225,000

$370,000

$370,000

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026


Attachments:

1. Fire and Protective Services – 10 year Capital Plan Recommendation:



CAO Comments:

Good report. Based on looking at

overall Asset Management and a longer term capital budget, it is

apparent that there needs to be additional funding for renewal,

especially with respect to vehicles. As noted, and

consistent with all other departments, there is very little

in the way of growth items in this capital plan.


Jeff Carswell, AMCT Chief Administrative Officer

Scott Alexander

Township Fire Chief

_______________________



Fire & Protective Services Department - CapitalYOY TGGR


2005 980,000 166,000 170,000 644,000

2006 577,263 237,500 336,763 3,000 71,500

2007 421,163 230,000 188,163 3,000 -7,500

2008 207,163 180,000 9,163 18,000 -50,000

2009 276,663 187,000 89,663 0 7,000

2010 242,163 183,000 59,163 0 -4,000

2011 255,663 181,500 74,163 0 -1,500

2012 414,163 185,000 229,163 0 3,500

2013 422,663 226,500 196,163 0 41,500

2014 396,663 228,000 168,663 0 1,500

2015 682,163 238,000 444,163 0 10,000

2016 726,000 246,000 480,000 0 8,000

2017 370,000 275,000 95,000 0 29,000

2018 1,043,500 345,000 698,500 0 70,000

2019 447,820 275,000 172,820 0 -70,000

2020 482,000 270,000 212,000 0 -5,000

2021 630,000 270,000 360,000 0 0

2022 370,000 270,000 100,000 0 0

2023 300,000 270,000 30,000 0 0

2024 305,000 225,000 80,000 0 -45,000

2025 900,000 370,000 530,000 0 145,000

2026 920,000 370,000 550,000 0 0

Fire, Emergency


2016 Appropriation to Vehicle Replacement Reserve 75,000 75,000 0 0

2016 Innerkip Tanker Replacement 320,000 0 320,000 320,000

2016 Station IT Improvements/Computers/Tablets, etc 15,000 15,000 Deferred from 2015, incr. incl. support provision

2016 Hickson Station - Interior Major Maint 10,000 10,000 From 2015

2016 Tavistock Station - Interior Major Maint 10,000 10,000 From 2015

2016 Tavistock Station - Downspout Redirection 5,000 5,000 From 2015

2016 Bunker Gear, SCBA, PPE, Pagers and/or Reserve 30,000 30,000 FD Req. Eqp. Reserve

2016 Hose, air packs, radios, dept. equipment 36,000 36,000 0 0 $10,000 to each dept, $6,000 for 244

2016 Fit Test Machine, Accountability System, Badges 10,000 10,000

2016 Hickson Firehall Expansion/Addition Reserve 30,000 30,000 0 Facility Reserve

2016 Communications System - Res or Deb Pymt 150,000 25,000 125,000 (4)

2016 BB Agreement Termination - Assets 25,000 0 25,000 From BB operating revenue (4), TSR

2016 Secure Compound/Training Area - 89 Loveys 10,000 0 10,000 Subject to Hickson Property Review? DC


2017 Appropriation to Facility Reserve 80,000 80,000

2017 Appropriation to Equipment Reserve 40,000 40,000

2017 Station IT Improvements/Computers/Tablets, etc 15,000 15,000

2017 Hickson Station - Interior Major Maint 10,000 10,000

AMP

Fire, Emergency


2017 Tavistock Station - Interior Major Maint 10,000 10,000

2017 Tavistock Station - Downspout Redirection 5,000 5,000

2017 Bunker Gear, SCBA, PPE, Pagers and/or Reserve 30,000 30,000 30,000 FD Req. Eqp. Reserve

2017 Hose, air packs, radios, dept. equipment 40,000 40,000 0 0 25,000 15,000 $11,000 to each dept, $7,000 for 244

2017 Facility Improvement - Fencing 89 Loveys 10,000 10,000 0 0 10,000


2017 BB Agreement Termination - Assets 25,000 0 25,000 From BB operating revenue (5), TSR




2018 Hickson Firehall - Eng/Planning/Expansion/Addition 300,000 75,000 225,000 Facilty Res $115, DC Res $90




2018 Tavistock Pumper 400,000 0 400,000 0 400,000

2018 Innerkip Standby Generator 12,500 12,500

2018 BB Agreement Termination - Assets 25,000 0 25,000 From BB operating revenue, TSR


2019 Appropriation to Facility Reserve 10,000 80,000 may be needed for Hickson from 2018




2019 Communications System - Res or Deb Pymt 25,000 25,000 (7)

2019 BB Agreement Termination - Assets 9,820 0 9,820 From BB operating revenue, TSR

2019 Innerkip Rescue 125,000 125,000 125,000


2020 Appropriation to Facility Reserve 10,000 10,000 may be needed for Hickson from 2018




2020 Fire Chief Truck 35,000 0 35,000 0 35,000

2020 Innerkip Rescue 125,000 125,000 125,000

Fire, Emergency


2021 Appropriation to Vehicle Replacement Reserve 170,000 170,000



2021 Bunker Gear, SCBA, PPE, Pagers and/or Reserve 30,000 30,000 30,000

2021 Hose, air packs, radios, dept. equipment 45,000 45,000 35,000 15,000

2021 Hickson Pumper 330,000 330,000 330,000



















2025 Innerkip pumper 500,000 500,000 500,000






2026 Hickson Rescue 260,000 260,000 260,000

2026 Tavistock Rescue 260,000 260,000 260,000



Total Capital 2017-2026 $5,768,320 $2,940,000 $2,828,320 $0 $2,746,000 $345,000

STAFF REPORT

Report #PW2016-29


From: Tom Lightfoot, Public Works Manager & Nandini Syed, Treasurer

Subject: Public Works 2017 Capital Budget and 10 Year Capital Planning


Background: Complementing the Township’s Asset Management Plan is its annual Ten

Year Capital Planning representing a consolidation of the anticipated needs of the Public Works. This plan is intended to assist careful planning of the

long term sustainability of Public Works assets, and ensure appropriate and timely budgeting for the replacement of assets at the optimal time,

balancing available funding, with the need and condition of the asset and its service. The Ten Year Capital Plan attached contain the detailed plans for

assets from 2017 to 2026.

Discussion: 10 Year Capital Budget Overview The Ten Year Capital Plan for Public Works represents both renewal and

growth of the Townships assets. This includes both life cycle and condition rated assets. Within the ten year plan there are numerous vehicle and

equipment replacements scheduled. The completion of gravel to hard top conversion of the Maplewood Sideroad from the 16th line to Oxford Road 5.

Resurfacing of the 16th line, Braemar Sideroad and fiber matting of the 13th and 11th lines south of Oxford #33. Reconstruction of Jacob St East and

Woodstock Street South street scape improvements also including

reconstruction of Jane St. Staff is anticipating some larger bridge repairs or replacements with annual contributions to the bridge reserve. Staff has

included further gravel to hard top conversion in the capital budget after the Maplewood Sideroad project has been completed. Replacement of our

sand/salt shed has been included in the capital budget. As you can see the main focus in the Capital Plan is on renewal of current assets with some

growth projects included.

wjaques

Text Box

#7.n.iv

Within the Ten year Capital staff has included further hard top to gravel conversion. At this time the only project is the Maplewood Sideroad

conversion with asphalt being applied in 2019. With the amount of money being applied to gravel to hardtop conversion starting in 2020 we would only

be able to do approximately a mile base reconstruction a year so any project will have to be a multiyear project, in order to switch the asset over to a

hard top.

5 Year Capital Budget Overview

The next Five years shows some Equipment and vehicle replacements. The top coat of Asphalt being applied to James Street in Innerkip. Completion of

the gravel to hard top conversion of Maplewood Sideroad with Asphalt being applied in 2019, this gives us 2017 and 2018 to compete base

reconstruction and some bridge work and guide rail installation with in the

project area. Starting in 2018 there is allocation for resurfacing of the 16th line this will be based on condition rating. Replacement of the Sand/Salt

shed is also included in this Five year time frame.

2017 Capital Budget Overview

The 2017 capital budget has some larger projects included in this draft budget. For next year there is the replacement of the building/drainage

pickup truck. Replacement of the sand/salt shed possibly being located on the Loveys property. Woodstock Street South streetscape improvements will

be a larger project involving working with other agencies to minimize interruption of access to the downtown. Jane street reconstruction could be

tied into this project. Woodstock Street and Jane are shown in 2017, but this may be overly optimistic with other capital work and trying to coordinate

with the County and gather input from the downtown area. As well, it is

showing $750,000 in borrowing. The Jacob Street East reconstruction will improve traffic flow by widening out the driving surface, this will be

accomplished by removing the sidewalk off the north side of the street and replacing the sidewalk on the south side, there is also some storm sewer

work to be completed in this project. The budget anticipates OCIF funding for this project, but that is yet to be confirmed. Staff will continue with the

gravel to hard top conversion on the Maplewood Sideroad from the 16th line to Oxford Road 5. Fibremat on the 13th and 11th south of #33 is included in

the 2017 budget also. Some sidewalk replacement is planned for Innerkip. Staff feels that it is the appropriate time to do the Woodstock Street South

street scape improvements as Oxford County is planning on doing Water main work in this area and it would make sense to do our project while the

street is tore up, to minimize impact on residents and businesses.


• 2017 Capital Budget: $2,072,512 • 2017-2026 Capital Plan: $19,927,512

The proposed 2017-2026 Public Works is funded by the following revenue

sources: Tax Supported Reserve Vehicle/Equipment Reserve, Facility Reserve, Bridges Reserve, Roads Capital Reserve, Sidewalks Reserve and

Streetlights Reserves, as well as Grants such as Gas Tax, OCIF and Development Charges. It is worthwhile to note that existing Gas Tax

agreement expires in 2019.

The proposed 2017-2026 Public Works Capital plan is not fully funded. Based on the current forecast Roads Capital Reserve will be in deficit position at the

end of the 5 year plan. At the end of the 10 year plan the combined deficit

for Vehicle/Equipment, Bridge and Roads Capital Reserve will be $509,813. Table 1.0 shows funding gap for 5 and 10 year plans at an individual reserve

level: Table 1.0 - Funding Gap


2017-2021 2022-2026 Public Works Facilities $262,500.00 $612,500.00

Public Works Vehicle/Equipment $248,822.00 ($518,178.00)

Public Works Sidewalk $153,000.00 $253,000.00

Bridge Reserves $95,538.00 ($779,462.00)

Roads Capital Projects ($115,673.00) ($215,673.00)

Streetlights $88,000.00 $138,000.00 Total $732,187.00 ($509,813.00)

The proposed 2017-2026 Capital Budget and Forecast primarily focuses on taking care of existing assets to maintain current service level. Tax

supported reserve level replenishment could barely keep up with baseline refurbishment and replacement of existing assets as indicated through-out



Overall year over year Tax impact for Public Works is shown in the chart

below:

• 2017 Capital Budget: $877,512 • 2017-2026 Capital Plan: $12,585,512

92.69%

7.31%

PUBLIC WORKS

Renewal Versus Growth - Public Works-2017-2026

Renewal Growth

$877,512 $888,000

$1,058,000

$1,158,000

$1,328,000

$1,408,000

$1,477,000

$1,457,000

$1,477,000

$1,457,000

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026


Attachments:

1. Public Works – 10 year Capital Plan Recommendation:



CAO Comments:

Good Report. I would concur that

2017 is looking very aggressive for the number and magnitude of

projects planned. It may be beneficial to spread things out a

bit. Also, I would concur that as we move towards needing to

renew our hardtop surfaces, there will not be funding for any

additional new assets such as conversion of gravel to hardtop.


Jeff Carswell, AMCT


Tom Lightfoot

Public Works Manager

_______________________



Public Works & Development - CapitalYOY TGGR


2005 622,000 347,000 190,000 85,000

2006 1,772,162 554,000 1,057,594 160,568 207,000

2007 1,210,599 515,000 40,000 655,599 -39,000

2008 2,199,709 595,000 1,135,000 469,709 80,000

2009 2,315,000 715,000 1,005,000 595,000 120,000

2010 5,910,000 749,092 1,970,334 3,190,574 34,092

2011 2,317,000 810,000 1,407,000 100,000 60,908

2012 3,752,000 827,000 1,415,000 1,510,000 17,000

2013 2,548,700 833,700 435,000 1,280,000 6,700

2014 1,279,512 832,512 322,000 125,000 -1,188

2015 2,487,512 787,512 860,000 840,000 -45,000

2016 1,910,512 832,512 948,000 130,000 45,000

2017 2,072,512 877,512 565,000 630,000 45,000

2018 2,653,000 888,000 885,000 880,000 10,488

2019 1,568,000 1,058,000 380,000 130,000 170,000

2020 1,383,000 1,158,000 95,000 130,000 100,000

2021 1,808,000 1,328,000 350,000 130,000 170,000

2022 1,938,000 1,408,000 400,000 130,000 80,000

2023 1,867,000 1,477,000 260,000 130,000 69,000

2024 2,469,000 1,457,000 882,000 130,000 -20,000

2025 2,322,000 1,477,000 715,000 130,000 20,000

2026 1,847,000 1,457,000 260,000 130,000 -20,000

Public Works


2016

Debentures

2016 Innerkip Debenture (2012 - 2027) 132,000 132,000 5th Payment

2016 LED Streetlight Payment 55,512 55,512 4th Payment

2016

Drains

2016 Drains - Annual 50,000 50,000

2016 Timms Creek Drain 100,000 15,000 85,000

2016 Walker Drain 35,000 35,000 0 2016/17?

Equipment

2016 Equipment Reserve 130,000 130,000 From Operating, $5,000 from Bldg

2016 Pickup Truck - CBO 25,000 25,000

2016 Replace 2008 Tandem 226,000 226,000 delayed from 2015

2016 Replace 2006 Tandem 250,000 250,000

2016 Building Dept Office Eqp 2,000 2,000 Bldg Eqp Reserve

2016 Tractor Replacement 100,000 100,000

AMP

Public Works


Bridges

2016 Bridge Reserve 70,000 70,000

2016 Bridge Improvements 50,000 50,000 TBD based on Bridge Study

Facilities

2016 PW Facilities Reserve / 89 Loveys 50,000 50,000

2016 Facility Improvements 10,000 10,000

Road Projects

2016 Streetlights 20,000 15,000 5,000

2016 Sidewalks 30,000 25,000 5,000

2016 17th Line - Padding & Fibremat 150,000 0 150,000 Road Reserve, OCIF

2016 Jacob St East - Start Engineering / Investigatio 50,000 50,000

2016 Top Coat Asphalt - Victoria / Homewood + add 125,000 125,000 0

2016 Maplewood Sideroad 16th - 5 Prep for Hardto 250,000 200,000 50,000 3 year project - 2016, 2017, 2018, DC

2017

Debentures

2017 Innerkip Debenture (2012 - 2027) 132,000 132,000 132,000 6th Payment

2017 LED Streetlight Payment 55,512 55,512 55,512 5th Payment

Drains

2017 Drains - Annual 60,000 60,000

2017 Milson Drain 30,000 30,000 30,000

2017 Walker Drain 35,000 35,000 35,000

Vehicle/Equipment

2017 Appropriation to Vehicle Reserve 75,000 75,000 From Operating, $5,000 from Bldg

2017 Appropriation to Equipment Reserve 55,000 55,000 55,000 From Operating, $5,000 from Bldg

2017 Bldg/Drainage Pickup Truck 30,000 30,000 30,000

Bridges

2017 Bridge Reserve 75,000 75,000 0 0

2017 Bridge Study - required every 2 years 15,000 15,000 15,000 Bridge Reserve

2017 Bridge Improvements 50,000 50,000 50,000 TBD based on Bridge Study

Facilities


Public Works


2017 Hickson Sand and Salt Shed 100,000 100,000 100,000

Road Projects

2017 Streetlights 20,000 15,000 5,000 20,000

2017 Sidewalks 30,000 25,000 5,000 30,000

2017 Fibremat 13th southend 125,000 50,000 75,000 125,000 Road Reserve, OCIF

2017 Jane Street Reconstruction 0 0 0 0 Gas Tax

2017 Top Coat James St 50,000 50,000 50,000

2017 Maplewood Sideroad 16th - 5 Prep for Hardto 250,000 200,000 50,000 250,000 3 year project - 2016, 2017, 2018, DC

2017 Fibremat 11th 120,000 0 120,000 120,000 Gas Tax

2017 Jacob St. E Reconstruction 700,000 150,000 50,000 500,000 700,000 OCIF Appl**, Roads Reserve

2018

Debentures



Drains

2018 Drains - Annual 75,000 75,000

2018 Drain- Improvement 50,000 50,000 50,000

Vehicle/Equipment


2018 Appropriation to Equipment Reserve 55,000 55,000 From Operating, $5,000 from Bldg

2018 Replace 1999 Grader (821) 350,000 200,000 150,000 350,000

Bridges

2018 Bridge Reserve 75,000 75,000 0 0


Facilities


Road Projects

2018 Streetlights 20,000 15,000 5,000 20,000

2018 Sidewalks 30,000 25,000 5,000 30,000

2018 Maplewood Sideroad 16th - 5 Pave 250,000 200,000 50,000 250,000 3 year project - 2016, 2017, 2018, DC

2018 16th Line Resurface 300,000 0 300,000 300,000 Gas Tax

2018 Braemar Resurface 75,000 75,000 75,000

2018 Jane Street Reconstruction 250,000 0 250,000 250,000 Gas Tax

2018 Woodstock St S - Streetscape Improvement 750,000 750,000 750,000 Financing

Public Works


2019

Debentures



2019 Woodstock St S - Streetscape Improvement 65,000 65,000 65,000 1st Payment- 15 year amortization

Drains

2019 Drains - Annual 75,000 75,000

Vehicle/Equipment



2019 2006 Sterling Truck L-8513 200,000 200,000 200,000

Bridges

2019 Bridge Reserve 75,000 75,000 0 0

2019 Bridge Study 20,000 20,000 20,000


Facilities

2019 Appropriation to Faciltiy Reserve 70,000 70,000

Road Projects

2019 Streetlights 20,000 15,000 5,000 20,000

2019 Sidewalks 30,000 25,000 5,000 30,000

2019 Maplewood Sideroad 16th - 5 Pave 250,000 250,000 250,000

2019 16th Line Resurface 400,000 300,000 100,000 400,000 Gas Tax- Existing Contract Ends

2020

Debentures



2020 Woodstock St S - Streetscape Improvement 65,000 65,000 65,000 2nd Payment- 15 year amortization

Drains

2020 Drains - Annual 75,000 75,000

Vehicle/Equipment



2020 PW Manager Pickup Truck 35,000 35,000 35,000

Bridges

2020 Bridge Reserve 75,000 75,000 0 0

Public Works



2020 Facilities


2020 Road Projects

2020 Streetlights 20,000 15,000 5,000 20,000

2020 Sidewalks 30,000 25,000 5,000 30,000

2020 Gravel to Hardtop 200,000 200,000 200,000 13th Line??

2020 16th Line Resurface 450,000 450,000 450,000

2021

Debentures



2021 Woodstock St S - Streetscape Improvement 65,000 65,000 65,000 3rd Payment- 15 year amortization

Drains

2021 Drains - Annual 75,000 75,000

Vehicle/Equipment

2021 Appropriation to Vehicle Reserve 75,000 75,000


2021 2015 RAM 40,000 40,000 40,000

Bridges

2021 Bridge Reserve 75,000 75,000 0 0

2021 Bridge Study 20,000 20,000 20,000

2021 Bridge Improvements 650,000 350,000 300,000 650,000 TBD based on Bridge Study

Facilities


2021 Road Projects

2021 Streetlights 20,000 15,000 5,000 20,000

2021 Sidewalks 30,000 25,000 5,000 30,000


2022

Debentures


2022 LED Streetlight Payment 51,000 51,000 51,000 10th Payment (Last One)

2022 Woodstock St S - Streetscape Improvement 65,000 65,000 65,000 4th Payment- 15 year amortization

Public Works


Drains

2022 Drains - Annual 75,000 75,000

Vehicle/Equipment



2022 CBO Truck 40,000 40,000 40,000

Bridges

2022 Bridge Reserve 75,000 75,000 0 0


Facilities


Road Projects

2022 Streetlights 20,000 15,000 5,000 20,000

2022 Sidewalks 30,000 25,000 5,000 30,000


2022 Gravel to Hardtop 200,000 100,000 100,000 200,000

2023

Debentures



Drains

2023 Drains - Annual 75,000 75,000

Vehicle/Equipment



Bridges

2023 Bridge Reserve 75,000 75,000 0 0

2023 Bridge Study 20,000 20,000 20,000


Facilities

2023 Appropriation to Facility Reserve 70,000 70,000 70,000

Road Projects

2023 Streetlights 20,000 15,000 5,000 20,000

2023 Sidewalks 30,000 25,000 5,000 30,000


Public Works


2023 Gravel to Hardtop 200,000 200,000 200,000

2024

Debentures



Drains

2024 Drains - Annual 75,000 75,000 75,000

Vehicle/Equipment



2024 2004 730B Grader 230,000 230,000 230,000

2024 Radio GPS system 22,000 22,000 22,000

2024 Self Level Camera 10,000 10,000 10,000

2024 Unit # 830 Tandem Truck 300,000 300,000 300,000

2024 TerraStar Flatbed Truck 60,000 60,000 60,000

Bridges

2024 Bridge Reserve 75,000 75,000 0 0


Facilities


Road Projects

2024 Streetlights 20,000 15,000 5,000 20,000

2024 Sidewalks 30,000 25,000 5,000 30,000



2025

Debentures



Drains

2025 Drains - Annual 75,000 75,000

Vehicle/Equipment


Public Works



2025 Loader 155,000 155,000 155,000

2025 Tandem Truck 300,000 300,000 300,000

Bridges

2025 Bridge Reserve 75,000 75,000 0 0

2025 Bridge Study 20,000 20,000


Facilities


Road Projects

2025 Streetlights 20,000 15,000 5,000

2025 Sidewalks 30,000 25,000 5,000



Debentures

2026 Innerkip Debenture (2012 - 2027) 132,000 132,000 132,000 15th Payment (Last One)


Drains

2026 Drains - Annual 75,000 75,000

Vehicle/Equipment



Bridges

2026 Bridge Reserve 75,000 75,000 0 0


Facilities


Road Projects

2026 Streetlights 20,000 15,000 5,000 20,000

2026 Sidewalks 30,000 25,000 5,000 30,000



Public Works


Total Capital 2017-2026 $19,927,512 $12,585,512 $4,792,000 $2,550,000 $15,362,512 $1,220,000

THE CORPORATION OF THE TOWNSHIP OF EAST ZORRA-TAVISTOCK COUNTY OF OXFORD BY-LAW # 2016 - 51

Being a by-law to confirm all actions and proceedings of the Council. NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF EAST ZORRA-TAVISTOCK ENACTS AS FOLLOWS: All actions and proceedings of the Council taken at its meeting held on the 7th day of December, 2016 except those taken by By-law and those required by law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out herein provided, however, that any member of this Council who has dissented from any action or proceeding or has abstained from discussion and voting thereon shall be deemed to have dissented or abstained, as the case may be, in respect of this By-law as it applies to such action or proceeding. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th DAY OF DECEMBER, 2016.

_____ Don McKay, Mayor

seal

_____

Will Jaques, Clerk

wjaques

Text Box

#11

AGENDA - East...

Documents

Transcript of AGENDA - East...