2012-04-18 Council Agenda - East...

CORPORATION OF THE TOWNSHIP OF EAST ZORRA-TAVISTOCK COUNCIL 2010-2014

AGENDA

for the Meeting to be held on Wednesday, April 18, 2012 in the Council Chambers of the Township Hall, Hickson, Ontario at 7:00 p.m.

1. Call to order and opening remarks

2. Approve Agenda

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. General Business:

a) Confirm Minutes of Previous Meeting b) Grand River Conservation Authority – April 2012 Minutes c) Tavistock & District Historical Society – Spring Newsletter

5. Delegations & Appointments:

a) 7:15 p.m. Public Meeting – Subdivision Application SB10-05-2 (Mansoura Developments)

b) 7:45 p.m. Public Hearing – Minor Variance Application A-3-2012 (Verkuyl Farms Ltd.)

6. Reports of Municipal Officers and Committees:

a) Conferences and Seminars b) County Council – Update & Questions c) Staff Reports – Updates & Questions d) Staff Report SW2012-02 re: Office Rental Rate – Martin Mills Ltd. e) Staff Report CAO2012-22 re: Decorative LED Streetlights f) Hickson Recreation Committee – March 2012 Minutes

7. By-laws

8. Other and Unfinished Business:

a) 2012 Senior of the Year Award Nomination

9. Legal & Personnel

10. Confirming By-law

11. Adjourn

COUNCIL MEETING OF WEDNESDAY, APRIL 4, 2012 Page 128

The Council of the Township of East Zorra-Tavistock met in the Council Chambers of the Hickson Municipal Office, Hickson, Ontario at 10:00 a.m. on Wednesday, April 4, 2012.

Members present: Mayor Don MCKAY, Deputy Mayor Maureen RALPH and Councillors Linda FULTON, Don LAZENBY, Clive LAWRY, Don MACDONALD and Jeremy SMITH.

Staff present: CAO Jeff Carswell, Municipal Clerk Brenda Junker, Director of Public Works & Development Dennis O’Neil, Fire Chief Scott Alexander and CBO John Scherer

Approve Agenda 1. Moved by Maureen RALPH Seconded by Jeremy SMITH Resolved that Council approve the agenda for the April 4, 2012 meeting as printed and circulated, and further that the following items be added: • Supplemental Agenda

CARRIED.

PECUNIARY INTERESTS: None

Confirm Minutes 2. Moved by Linda FULTON Seconded by Don MACDONALD Resolved that Council confirm the minutes of the March 21, 2012 meeting as printed and circulated.

CARRIED.

March 2012 Pay Voucher

3. Moved by Clive LAWRY Seconded by Don LAZENBY Resolved that Council adopt the March 2012 Pay Voucher in the amount of $1,971,906.13.

CARRIED.

Correspondence & Reports – No Resolutions

Ontario Provincial Police – 2011 Reconciliation BR+E March Progress Report BR+E March Newsletter Innerkip Community Centre Board of Management – March 2012 Minutes East Zorra-Tavistock Police Services Board – March 2012 Minutes

Correspondence & Reports – Resolutions Following

SWEA Assembly Agenda & Registration Information

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Brenda JunkerText Box4.a

COUNCIL MEETING OF WEDNESDAY, APRIL 4, 2012 CONTINUED Page 129

Lazenby to SWEA Assembly, Stratford

4. Moved by Jeremy SMITH Seconded by Don MACDONALD Resolved that Council authorize attendance of the following persons at the SWEA Assembly to be held in Stratford June 13-14, 2012: Don LAZENBY

CARRIED.

Oxford County Land Division Committee re: Severance Applications B12-07-2 & B12-08-2 of H. Loewith Inc

No Objection to LDC Applications B12-07-2 & B12-08-2 (Loewith)

5. Moved by Clive LAWRY Seconded by Maureen RALPH Resolved that Council voice no objection to Severance Applications #B12-07-2 & B12-08-2 of H. Loewith Inc for property located at Pt Lots 34 & 35, Concession 12, in the Township of East Zorra-Tavistock; and further recommend that each property be provided their own driveway.

CARRIED.

AMO Workshops – April 26 and May 25, 2012

Smith to AMO Workshops

6. Moved by Maureen RALPH Seconded by Clive LAWRY Resolved that Council authorize attendance of the following persons at AMO Workshop entitled “What Lies Ahead in 2012” on April 26 2012, in London: Jeremy SMITH

CARRIED.

7. Moved by Don LAZENBY Seconded by Linda FULTON Resolved that Council authorize attendance of the following persons at AMO Workshop entitled “Leading with Sustainability” on May 25, 2012, in London: Jeremy SMITH

CARRIED.

County Council The Mayor informed Council of recent County Council meetings and various related issues.

At 10:25 a.m., Chief Building Official John Scherer attended Council to report on the following matters: • Building Permit Report • Answer various questions of Council

March Building Permit Report

8. Moved by Maureen RALPH Seconded by Don LAZENBY Resolved that Council adopt the March 2012 Building Permit Report of C.B.O. John Scherer showing 17 permits issued at an estimated value of $1,023,150.00.

CARRIED.

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PW Monthly Report At 10:28 a.m., Director of Public Works and Development Dennis O’Neil attended Council to report on the following matters: • Monthly Activity Report • Answer various questions of Council

To Public Meeting 9. Moved by Linda FULTON Seconded by Jeremy SMITH Resolved that Council does now adjourn to a Public Meeting for consideration of the 2012 Budget in accordance with provisions of Section 291 of The Municipal Act, 2001 at 10:45 a.m.

CARRIED.

Budget Public Meeting At 10:45 a.m., CAO Jeff Carswell presented the proposed 2012 Budget for Council. No members of the public were present for the meeting.

Council Reconvenes 10. Moved by Maureen RALPH Seconded by Jeremy SMITH Resolved that the Public Meeting does now adjourn and Council reconvenes at 11:00 a.m.

CARRIED.

To Public Meeting 11. Moved by Don MACDONALD Seconded by Clive LAWRY Resolved that Council does now adjourn to a Public Meeting in accordance with the provisions of the Planning Act at 11:00 a.m.

CARRIED.

Zone Change Application ZN2-11-10 (Currah)

PUBLIC MEETING – ZONE CHANGE APPLICATION #ZN2-11-10, of Currah Enterprises Inc at Block B, Plan 111(East Zorra) In the absence of Planner Andrea Zietsma-Hächler, Ron Versteegen from the County of Oxford Planning Department was present to comment on her report #2012-75 on zone change application ZN2-11-10 to satisfy a condition of severance by rezoning the lot to be retained from Village Zone (V) to Residential Type 1 Zone (R1) to recognize the residential use of the property. Further, the applicant seeks to rezone the lot to be severed from Village Zone (V) to Special Residential Type 1 Zone (R1-13) to recognize the residential use and reduce the exterior side yard width from 9 m (29.5 ft) to 4.8 m (15.7 ft). Representatives of Currah Enterprises Inc as well as the proposed purchaser were present for the meeting, and commented on the increase in the side yard reduction proposed in the report.

Council Reconvenes 12. Moved by Clive LAWRY Seconded by Don LAZENBY Resolved that the Public Meeting does now adjourn and Council reconvenes at 11:10 a.m.

CARRIED.

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Approve ZCA ZN2-11-10, in principle

13. Moved by Don MACDONALD Seconded by Linda FULTON Resolved that Council approve, in principle, Zone Change Application #ZN2-11-10 of Currah Enterprises Inc. whereby lands consisting of Block B, Plan 111 in the Village of Innerkip are to be rezoned from Village Zone (V) to Residential Type 1 Zone (R1) and Special Residential Type 1 Zone (R1-13) to reduce the exterior side yard width to 5.5 m (18 ft), which will satisfy a condition of consent to allow the creation of a residential lot, and further that the matter be referred to by-laws.

CARRIED.

Staff Report #PW2012-07 – Tenders for Innerkip Surface Asphalt

Accept Tender for Innerkip Surface Asphalt

14. Moved by Don LAZENBY Seconded by Maureen RALPH Resolved that Council accept the bid from Coco Paving Ltd. in the amount of $87,152.65 including taxes to complete the surface asphalt contract and all work as described in Contract #2012-03.

CARRIED.

Staff Report #PW2012-08 – Decew/Maria Street Reconstruction

Approve Revised Plans for Decew/Maria St Reconstruction

15. Moved by Clive LAWRY Seconded by Don LAZENBY Resolved that Council approve the revised plan for reconstruction of Decew and Maria Streets, Tavistock.

CARRIED.

Reconsideration of Minor Variance Application A-2-2012 (Innerkip United Church)

At 11:40 a.m. Council, constituted as Committee of Adjustment, reconsidered Minor Variance Application #A-2-2012 of Innerkip United Church. Recommendations from Staff Report #PW2012-06 were considered at this time. Ron Versteegen, Planner, Keith Reibling, representative of Innerkp United Church, as well as neighbour Wanda Aspden were present for the Hearing. Mr. Versteegen reviewed the planning report. Mr. Reibling responded to concerns raised by Mrs. Aspden.

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Approve Minor Variance Application A-2-2012 of Innerkip United Church

16. Moved by Jeremy SMITH Seconded by Don MACDONALD Resolved that Council, constituted as Committee of Adjustment, approves Minor Variance Application #A-2-2012 of Innerkip United Church, Pt Lots 9 & 10, Plan 35 (East Zorra) for Relief from Section 5.22 – Sight Triangles – to reduce the sight triangle requirements at the intersection of Coleman Street and Vincent Street from 9 m (29.5 ft) to 7.5 m (24.6 ft); and for Relief from Section 5.18.1.7.4 – Distance from Intersection – to decrease the minimum distance required from a driveway to an intersection from 9 m (29.5 ft) to 6.8 m (22.3 ft) in order to create more parking spaces in the church parking lot, as the variance requested - 1. is a minor variance from the provisions of the Township of

East Zorra-Tavistock Zoning By-law 2003-18; 2. is desirable for the appropriate development or use of the

land, building or structure; 3. is in keeping with the general intent and purpose of the

Township of East Zorra-Tavistock Zoning By-law No. 2003-18; and

4. is in keeping with the general intent and purpose of the Official Plan of the County of Oxford.

CARRIED.

Council broke for lunch from 12:00 – 12:40 p.m.

Staff Report CAO2012-21 – re: James Street, Innerkip Redevelopment Possibilities

Redevelopment Possibilities for James Street, Innerkip Area

17. Moved by Don LAZENBY Seconded by Jeremy SMITH Resolved that Council agree, in principle, with formulation of a development agreement by multiple parties for the development of the unopened James Street, Innerkip, and further authorize staff to consult with stakeholders to develop funding options and a draft agreement for Council’s consideration.

CARRIED.

Staff Report CAC2012-02 re: Year End Adjustments for Amortization Expense

Year End Adustments for Amortization Expense

18. Moved by Maureen RALPH Seconded by Clive LAWRY Resolved that Council adopt the recommendation in Staff Report #CAC2012-02 dated April 3, 2012 regarding Year End Adjustments For Amortization Expense.

CARRIED.

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Recommendations Adopted from Report #CAC2012-02

Approve Year End Adjustments for Amortization Expense

That Council approves the adjustments to the 2011 Budget as set out in this report and further that the auditors are instructed to record this amendment to the 2011 Budget in our 2011 audited financial statements.

Staff Report CAC2012-01 re: Year End Budget Adjustments for Municipal Drainage

Year End Adjustments for Municipal Drainage

19. Moved by Linda FULTON Seconded by Don LAZENBY Resolved that Council adopt the recommendation in Staff Report #CAC2012-01 dated April 2, 2012 regarding Year End Adjustments for Municipal Drainage.

CARRIED.

Recommendations Adopted from Report #CAC2012-01

Approve Year End Adjustments for Municipal Drainage

That Council approves the adjustments to the 2011 Budget as set out in this report and further that the auditors are instructed to record this amendment to the 2011 Budget in our 2011 audited financial statements.

2012 Budget 20. Moved by Clive LAWRY Seconded by Don LAZENBY Resolved that Council adopt the recommendation in Staff Report #CAO2012-20 dated March 30, 2012 regarding the 2012 Budget.

CARRIED.

Recommendations Adopted from Report #CAO2012-20

Approve 2012 Budget, Capital Forecast and User Fees

Subject to comments and suggestions from the Public Meeting, that Council approve the 2012 Budget, Capital Forecast and User Fees as contained in this report and further instruct the Clerk to prepare the necessary by-law.

BY-LAWS

1st & 2nd Readings 21. Moved by Linda FULTON Seconded by Jeremy SMITH Resolved that the following by-laws be read a first and second time: 2012-17 By-law to Amend the Comprehensive Road By-law

#2005-46, as amended (Load Restrictions) 2012-18 By-law to Amend Zoning By-law #2003-18, as

amended (ZN2-11-10 Currah) 2012-19 By-law to Amend the Agreement for the ROED

BR+E Project (Date Amendment) CARRIED.

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3rd Reading 22. Moved by Don MACDONALD Seconded by Clive LAWRY Resolved that the following by-laws be read a third and final time: 2012-17 By-law to Amend the Comprehensive Road By-law

#2005-46, as amended (Load Restrictions) 2012-18 By-law to Amend Zoning By-law #2003-18, as

amended (ZN2-11-10 Currah) 2012-19 By-law to Amend the Agreement for the ROED

BR+E Project (Date Amendment) CARRIED.

Terminate Load Restriction for 2012

23. Moved by Maureen RALPH Seconded by Don LAZENBY Resolved that Council terminate the load restrictions set out in Section 21 of By-law #2005-46 effective April 10, 2012.

CARRIED.

Committee of the Whole, in camera

24. Moved by Linda FULTON Seconded by Don MACDONALD Resolved that Council does now adjourn to Committee of the Whole, in camera, at 1:03 p.m. to consider a matter pertaining to: • the security of the property of the municipality or local board; • personal matters about an identifiable individual, including

municipal or local board employees; • a proposed or pending acquisition or disposition of land by

the municipality or local board. CARRIED.

Council Reconvenes 25. Moved by Linda FULTON Seconded by Don LAZENBY Resolved that the Committee of the Whole does now rise and Council reconvenes at 1:25 p.m.

CARRIED.

Confirming By-law 26. Moved by Maureen RALPH Seconded by Linda FULTON Resolved that by-law #2012-20 being a by-law to confirm the proceedings of Council held Wednesday, April 4, 2012 be read a first, second and third time this 4th day of April, 2012 and further that the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

CARRIED.

Adjourn 27. Moved by Clive LAWRY Seconded by Don MACDONALD Resolved that Council does now adjourn at 1:26 p.m.

CARRIED. Brenda Junker, Clerk Don McKay, Mayor

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April 2012 • Volume 17, Number 4

GRCA General Membership

Chair Jane Mitchell

1st Vice-Chair Vic Prendergast

2nd Vice-Chair Jan d’Ailly

Townships of Amaranth, EastGarafraxa, East Luther Grand Val-ley, Melancthon and Southgate

Tom Nevills

Townships of Mapleton and Wellington North Pat Salter

Township of Centre Wellington Joanne Ross-Zuj

Town of Erin, Townships ofGuelph/Eramosa and Puslinch

John Brennan

City of GuelphBob Bell, Maggie Laidlaw

Region of WaterlooLes Armstrong, Todd Cowan,

Jan d’Ailly, Rob Deutschmann,Jean Haalboom, Ross Kelterborn,

Geoff Lorentz, Claudette Miller,Jane Mitchell, Warren Stauch

Town of North Perth and Township of Perth East

George Wicke

Region of Halton J. Barry Lee

City of Hamilton Jeanette Jamieson

County of Oxford Bruce Banbury

County of BrantBrian Coleman, Steve Schmitt

City of Brantford Robert Hillier, Vic Prendergast

Haldimand and Norfolk Counties Lorne Boyko, Fred Morison

GRCA Minutes

www.grandriver.ca Grand River Conservation Authority

New GRCA strategic planThe GRCA board has approved a new strategic

plan for the authority.

The plan sets out five strategic objectives. Eachobjective has a set of priorities that recognize thelink between the rivers and the watershed commu-nities. The GRCA’s five strategic objectives are:

1. To protect life and minimize property damagefrom flooding and erosion

2. To improve watershed health

3. To connect people with the environmentthrough outdoor experiences

4. To maintain an organization with a focus onteamwork, development, engagement and positivechange

5. To deliver value and innovation to our water-shed stakeholders

The next step is to have GRCA staff prepare afinal draft of the strategic plan. This will include abrief history of the GRCA, a description of theGRCA’s role in the watershed, the vision, missionand values statements, the strategic objectives andstrategic priorities.

Costs and time-frames to implement the priori-ties will be included in the five year forecast.

March was hot and dryThe monthly air temperature at Shand Dam was

a balmy 6.7 degrees above the long-term averageto March 21 and many days were downright hot,breaking records.

In Cambridge there was only one day when thetemperature stayed below freezing. In fact, tem-peratures have been above the long-term averagesince May of 2011.

Precipitation was between 49 and 70 per cent ofthe long-term average across the watershed inMarch. February precipitation was also below nor-mal. This has resulted in total precipitation acrossthe watershed of approximately 60 per cent of nor-mal over the last 2 months and about 75 per centof normal since the beginning of the year. In con-

trast, fall 2011 was wet.

March ended with no snow pack left in thewatershed. The March 14 snow survey showedonly a very small amount of snow in the northernpart of the watershed and it melted with the warmweather.

River flows were high for a few brief periodsdue to snow melt and rain. The higher flows weremostly in the upper parts of the watershed, wherethere was some snow pack early in the month.These flows have been taken into storage, resultingin reduced flows downstream.

Controlled burns earlythis year due to weather

The early start to spring allowed the GRCA tohold controlled burns earlier than usual.

A burn on the Morton property on West RiverRoad near Pinehurst Lake Conservation Area tookplace on March 23, a few weeks a head of sched-ule.

It removed non-native Manitoba maples andother non-native shrubs in order to allow ahealthy native tallgrass prairie to develop. Thiswas the second year that a burn has taken place onthe property. Smoke was visible for several kilo-metres over the course of two hours.

Another burn took place in early April at Apps’Mill Conservation Area on the north side ofRobinson Road, well away from the Apps’ MillNature Centre. Non-native Scots pines and shrubswere burned to improve the black oak ecosystem.Fire and smoke were visible for a few hours in thearea.

During a burn, the sites were closed to the pub-lic and signs were posted to notify people of theburns. Municipalities, nearby property owners,fire departments and police department were noti-fied of the exact time of the prescribed burn. Theburns follow the intensive Ontario Ministry ofNatural Resources guidelines for prescribed burn-ing to ensure safety and effectiveness.

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Brenda JunkerText Box4.b

TThis issue of GRCA Minutes was pub-lished in April 2012.

It is a summary of the March 2012 busi-ness conducted by the Grand RiverConservation Authority board and com-mittees as well as other noteworthyhappenings and topics of interest.

The Grand River Conservation Authoritywelcomes the photocopying,forwarding and distribution of GRCAMinutes.

Reports mentioned in the GRCA Min-utes are available online atwww.grandriver.ca/MeetingReports.

For information about coming events,at parks and conservation areas, pleasesee www.grandriver.ca/Calendar.

Follow the GRCA:400 Clyde Road, Cambridge, Ontario N1R 5W6 (519) 621-2761

Toyota donates $100,000to foundation

The Grand River Conservation Founda-tion has received a $100,000 donation fromToyota Motor Manufacturing Canada Inc. tobe used for trails and natural areas.

In the past, Toyota donated funds towardsmany projects, including the Toyota LivingRoof at Laurel Creek Nature Centre and thenature centre at Shade’s Mills.

In addition, last spring when Toyota wasexperiencing non-production days as a resultof the earthquake in Japan, the company vol-unteered a team to contribute to GRCA proj-ects. The volunteers painted several build-ings at Shade’s Mills including the naturecentre and planted more than 3,000 trees atthe Kitchener-Conestoga Rotary Forest atSnyder’s Flats and several locations inGuelph. Toyota will undertake a similar vol-unteer program again this May.

Scholarship deadlinesin May

Post secondary students in the GrandRiver watershed interested in improving theenvironment can apply for three scholarshipson www.grcf.ca.

The Allan Holmes Scholarship of $5,000 isnew for 2012. It is available to graduate stu-dents and the deadline is May 15.

The $1,500 McEwen Clean Water Prize isopen to students registered at the Guelph,Waterloo, Wilfrid Laurier (Waterloo andBrantford) and Nipissing (Brantford) univer-sities, as well as Conestoga and Mohawk(Brantford) colleges. They must be in sec-ond, third or fourth year or a graduate pro-gram in fields such as environmental science,engineering, emerging technologies, gover-nance or education. Preference will be givento students who attended programs at GRCAnature centres. The scholarship deadline isMay 31.

The S.C. Johnson Environmental Scholar-ship has been available for many years andoffers $1,500 to a full-time student in thirdyear or sixth semester of an honours pro-gram at a watershed university (Waterloo,Guelph and Laurier) or second year of engi-neering at Conestoga College. The scholar-ship deadline is May 31.

For more information about the prizes orto complete the applications, visitwww.grcf.ca or contact Doina Hartley at the

Grand River Conservation Foundation [email protected] or at 519-621-2763,ext. 2372.

Online summer campregistration

Registration for a vast array of summercamps at five locations is now availableonline.

The GRCA is offering camps for kids 6 to16 years old at Guelph Lake, Apps’ Mill, Lau-rel Creek, Belwood and Rockwood.

Week-long camps have specific themessuch as art, stewardship and “things withwings” so that children who attend may havedifferent learning experiences each time theygo. The camps also include a counsellor-in-training camp that also qualifies high schoolstudents for volunteer hours.

Online registration is straight forward. Ittook place for the first time for March Breakcamp this year.

Check the camp information atwww.grandriver.ca/NatureCentres.

Check out GRCA picturesThe GRCA now has more than 300 photos

posted on Flickr.

The pictures feature each of the GRCA’s 11parks, the five nature centres and LutherMarsh.

They are available for viewing or down-loading at www.flickr.com/grandrivercon-servation.

They are also searchable based on activi-ties, such as fishing or canoeing. The photosare a popular item and are receiving up to2,000 views a day.

Taken at March break camp at Laurel Creek Nature Centre, this is one of more than 300pictures that are available on Flickr. Summer camp registration for programs is now availableonline at www.grandriver.eventbrite.ca .

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VOLUME 19 SPRING 2012

YESTERDAY News from the Tavistock and District Historical Society

2002 ~ THE FIRST DECADE ~ 2012www.tavistockhistory.ca • e-mail: [email protected]

YEARS

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Brenda JunkerText Box4.c

3,000+ visitorsto our museum and archives …all ages, from close to home and far away.

30 exhibitsand well-appointed museum displays including four truly special shows ... Here Comes The Bride wedding exhibit, Quilts, Quilts and More Quilts, and Honouring Our Veterans ... and the crowd-favourite display Christmas At The General Store.

900+ visitorsThe Oxford Hotel Open House drew 900+ visitors in one day ... and we weren’t serving beer!

2,600 photosLemp Studio Collection pictures .... 2,600 printed and an equal number still to do ... many pictures have been identi-fied but there are many more that remain a mystery ... maybe one of those beauti-ful unnamed ladies in the exquisite dress is your grandmother.

6,556 obituariesOur obituary collection ... 6,556 on file and growing by the week ... family researchers often find valuable information in obituaries.

530 veteransOur veteran albums include 530 vets from our community, the majority with pictures and full biographies and all files kept as up-to-date as possible. Plus Remembering Our Veterans DVD ... a pictorial look at the men and women who did their duty for king and country.

2,000+ recordsRegistry Office records for Tavistock properties ... you can check to see how much great grandpa paid for his property or who lived on your lot in the good old days.

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100 genealogiesFamily histories ... over 100 available. FYI, the Brenneman family history has over 29,000 names.

2,500 itemsOur museum and archives collections that currently stand at over 2,500items - all detailed on our database.

98 yearsDigitized and searchable Tavistock Gazettes from 1888 to 1986 ... 98 years of our favourite hometown paper.

6 speaker seriesSpeaker Series evenings were open to the community on subjects ranging from Mennonites On The Move to The Black Donnellys of Lucan and one storytelling night about life down on the farm.

11 oral historiesOral History DVDs feature well-known local people and places.

6 publicationsYes, we’ve even found time to research and publish booklets about subjects of local interest - Swastika Mine- The Oxford: A Tavistock Landmark - Tavistock Fire Department 1911 - 2011- Fact & Fantasy- Crossroads In Time - Raising The Rafters

1849 deedsThe oldest items in the Museum/Archives collection would be property deeds dating back to 1849.

$$$ donationsMany contributions - THAnk YOu! The Tavistock & District Historical Society is a registered charity that provides tax receipts for memberships and contributions.

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NEWSLETTER DESIGN / BILL GLADDING /TAVISTOCK GAZETTE

We’re marking a milestone!We’re 10 years old!So are others. Congratulations to the area clubs and service organizations that are also celebrating milestone anniversaries in 2012. Each has a rich history of people who saw a need: people who filled it: and people who continue to work to further the cause. Each group can rightly claim success in many areas. The Men’s Club started in 1937 when a group of local men organized themselves to deliver Christmas food hampers to needy families in the community. Seventy-five years later Men’s Club is best known for the annual Sauerkraut Supper that feeds over 1,400 people. Proceeds from the Sauerkraut Supper support many local clubs and causes. The Tavistock Lodge of Ancient Free and Accepted Masons was formed in 1922. For 90 years Lodge # 609 has met in the same building. The Masons have a longstanding history of quietly and privately doing good when and where it’s needed. A known example of community good work is the Masonic Child Identification Program offered at the Tavistock Fall Fair. Women’s Institutes have always been a force to be reckoned with. The Princess Elizabeth Women’s Institute celebrates 65 years in 2012 and has many achievements to their credit. The next time you are out for a country drive in East Zorra Town-ship take note of the stop signs and the yellow lines on the paved country roads and the rumble strips at the corner of the 16th line and County Road 8 and thank the Princess Elizabeth Women’s Institute who have lobbied for your safety. And yet other groups have come and gone. Years and years ago Tavistock had a Tipperary Club and a Patriot Club and an Astrology Club. The Monday Club met - guess when - to discuss books the group had read. The Horticultural Society formed in 1923 was going gangbusters right up until 1947 when it just folded, almost overnight. The Tavistock & District Historical Society proudly celebrates its first ten years. We’ve worked hard to become established. We’ve had good community support. We especially thank the Rotary Club of Tavistock for funding our first years and the Township of East Zorra-Tavistock for being exceptional landlords. We hear from many sources that we provide a valuable service to the community. We hear that our local history is important and it needs to be preserved. Our latest projects ... putting names to the Tavistock 1947-48 movie; the new book “The Oxford: A Tavistock Landmark Since 1906”; and the even newer book detailing the history of the first hundred years of the Tavistock Fire Department ... have all drawn positive reviews. And yet, like many organizations these days, we’re at a crossroads. Visitors aren’t showing up on Saturday mornings like they were years ago. Finding people interested in sitting on the Board or helping with a project is not as easy as it once was.

In fact, it’s downright difficult. Our membership is not as robust as it was in the beginning and, interestingly, almost half of our members now live out of town. Technology has become a factor we cannot ignore. More and more people are looking for information and answers on a website. If we are to keep up with the times we need to be online and actively online. Yet, at the same time, we feel we need to be true to the people who got us started and kept us going. Many of those people aren’t glued to their computer screen because they don’t have a computer screen. We need to main-tain the “touch and feel” element of our existence. At this time when we’re being stretched in two directions we don’t have enough willing hands to manage both. We’re hanging on valiantly but we need help. We need people to work on ongoing projects; people to suggest new ideas and run with them; people with computer skills and people who are manag-ing just fine, thank you very much, without the aid of technol-ogy. It doesn’t need to be a big time commitment on anyone’s part. It just needs to be a commitment. What will the Tavistock & District Historical Society’s second ten years look like? Good question. We’d like to hear your answer.

This wedding toast photo from the Lemp Studio Collection reminds us of celebrations of yesteryear.

Tavistock & District Historical Society37 Maria Street, P.O. Box 280,Tavistock, Ontario, Canada N0B 2R0

Executive:Chairman - Brian BennettSecretary – Mary NicklasTreasurer – Bob RudyDirectors: Paul Bartlett, Sherrill Calder, Bill Gladding, Harry Lawry, Ed Pellow, Shirley Wagler, Tim Whitlock, Charlene Zehr Associate: Tim Mosher

MUSEUM HOURS:Saturdays 10am-12 noonOther times by appointment.SUPPORT THE WORK OF THE MUSEUM/ARCHIVESAnnual membership $10.00 per annume-mail: [email protected]

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Can You Help ????

We're always looking for willing hands to help us at the museum and archives.

* All of our volunteer jobs allow you to pick and choose what interests you.

* Most of our volunteer jobs can be done at a time that works for your schedule. * Some of our volunteer jobs can be done at your home. Some are done at the

museum and archives. You could even turn some into field trips.

* A few of our volunteer jobs require some special skills (computer). Many do not.

There's no age limit for volunteering. You can be 14 or 84 or younger or older or any age in between. You can work on your own or team up with others. You can learn new things and teach us a few new things.

Please check the reverse side of this sheet for a small sampling of jobs available. The sky's the limit on what's possible.

If you can help, please contact the Historical Society by e-mail at [email protected] or call Sherrill Calder at 519-655-3342 or by e-mail at [email protected].

Even a little bit means a whole lot.

Thank you.

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Here's a small sampling of things you might wish to help with or take on .

.f address and stuff envelopes for the newsletter mailings

.f assist with set up and take down of displays at 37 Maria or Quehl's Atrium or the Fall Fair

.f do a family tree ... write down family stories ... your own or others

.f be part of visits to The Maples ... take items from our collection and tell/ hear stories

.f work on content for our website

.f do an oral history interview with people who interest you ... your family, your neighbours ... sit down with a good friend and talk about what life was like when the two of you were growing up in this community and write down your memories and stories

.f research a topic of interest using the digitized Gazettes and/or any other research material and write a little story about that topic ... e.g. Queen's Park; a business (past or present) ; the Tattoos and the Frolics; organizations like the Brownies and Girl Guides, Cub and Scouts; your first grade teacher and memories from your school days; a church group ... or any other topic that works for you

.f prepare an index of the names in the family histories already done and on file at the archives

.f research and write up a farm history- your own and/or others .... we will provide examples and get you started

.f research and write up a house history - your own and/or others ... again, we will provide examples and get you started

.f identify children in school photos we have on file .... all years, all shapes, all sizes, all need names

.f research and write about a little hamlet that doesn't exist any longer ... e.g. Balaclava

.f who says history has to be about "old things" .. .. current history is fun ..... do a little video or picture book of the children at Tavistock Public School or a Sunday School class or Vacation Bible School or a hockey team or whatever and ask the kids questions about their activities and interests ... ask them what they like about Tavistock and what they don't

.f do a story about one of the nursing homes .... The Maples and the Bonnie Brae were once private homes while PeopleCare was the Tavistock Public School

If nothing in this listing interests you. suggest something that does,

t11ttt

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Community and Strategic Planning P. O. Box 1614, 21 Reeve Street, Woodstock Ontario N4S 7Y3 Phone: 519-539-9800 Fax: 519-421-4712 Web Site: www.oxfordcounty.ca

Our File: OP10-04-2, SB10-05-2 & ZN2-10-03

APPLICATIONS FOR OFFICIAL PLAN AMENDMENT, ZONE CHANGE AND DRAFT APPROVAL OF PLAN OF SUBDIVISION

TO: The Mayor and Members of the Township of East Zorra-Tavistock Council

MEETING: April 18, 2012 REPORT NO.: 2012-82

OWNERS: Mansoura Development Inc. 111 Gordon Baker Drive, Suite 510 Toronto, ON M2H 3R1

AGENT: Labreche, Patterson & Associates Inc. c/o Scott Patterson 330-A1 Trillium Drive Kitchener, ON N2E 3J2

LOCATION: The subject lands are described as Part Lots 21 & 22, Concession 8 (South Easthope) and Part Lot 64, North of Hope Street and West of William Street, Plan 307, Part of Block A, Plan M-70, in the Township of East Zorra-Tavistock. The lands are located north of Hope Street, west of Centennial Drive and William Street in the Village of Tavistock. OFFICIAL PLAN DESIGNATION: Existing Schedule “C-3” County of Oxford Serviced Village Settlement Strategy Plan Schedule “C-5” County of Oxford Well Head Protection Area Well Head Protection Area 2 Year Time of Travel Schedule “E-2” Village of Tavistock Low Density Residential Land Use Plan Schedule “E-4” Township of East Zorra-Tavistock Well Head Protection Area Well Head Protection Area Plan 2 Year Time of Travel

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Brenda JunkerText Box5.a

File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 2 Proposed Schedule “C-3” County of Oxford Serviced Village Settlement Strategy Plan Schedule “E-1” Township of East Zorra-Tavistock Settlement Land Use Plan Schedule “E-2” Village of Tavistock Low Density Residential & Land Use Plan Open Space ZONING BY-LAW: Existing Zoning: Limited Agricultural (A1) Institutional (I) Development (D) Requested Zoning: Special Residential Type 1 Zones (R1-14, R1-15, R1-16) Open Space Zone (OS) APPLICATION REVIEW: (a) Proposal: Applications have been received by the County of Oxford and the Township of East Zorra-Tavistock for amendments to the Official Plan and Zoning By-law to facilitate the development of a residential plan of subdivision comprising 75 lots for single-detached dwellings, 2 blocks for stormwater management and an open space/wetland block as well as a number of reserve blocks. The subject lands are generally rectangular in configuration and comprise approximately 8.4 ha (20.8 acres). The land is presently occupied by a single-detached dwelling, attached garage and a number of accessory buildings. Surrounding uses include agricultural lands to the west (zoned for future development purposes), agricultural lands to the north (within Perth County), and low density residential development to the south and east. Additionally, the Saputo Cheese Factory is located to the west of the subject lands. It is proposed that the plan of subdivision will be accessed from the north via a connection to William Street as well as a connection to Centennial Drive at the south end of the subject development. The central area of the property (Block 79) is identified as open space/wetland block, which along with the stormwater management blocks will be conveyed to the Township of East Zorra-Tavistock. In support of the applications, the applicant submitted the following reports: i) Noise Feasibility Study, prepared by HGC Engineering, dated October 21, 2010. ii) Functional Servicing & Stormwater Management Report, prepared by Gamsby and

Mannerow Ltd., dated March, 2010. iii) Traffic Impact Study, prepared by Paradigm Transportation Solutions Ltd., dated

January, 2010.

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 3 iv) Hydrogeological Assessment, prepared by Gamsby and Mannerow Ltd., dated

November, 2011. v) Mansoura Development Environmental Impact Study, prepared by Aboud & Associates

Inc., dated October, 2010. vi) Supplementary Phase I and II Environmental Site Assessment The proposed Official Plan amendment will redesignate the northern portion of the property that was annexed from Perth County into Oxford County, and the Village of Tavistock in particular in December 2008. The intent is to designate these lands to „Low Density Residential‟ to facilitate the above-noted draft plan of subdivision. By redesignating these lands to „Low Density Residential‟ it will allow the same uses and residential densities as the surrounding lands. This amendment will also place the lands within the „Serviced Village‟ settlement designation. For Council‟s information, the annexation of the northern lands occurred to align property boundaries with municipal corporate boundaries. Further, the Township of East Zorra-Tavistock felt that the inclusion of the annexed lands into the Village of Tavistock would facilitate the looping of services, especially the roadway and water which would increase public safety through better access in emergency situations and increased water flows and pressure. Upon review of the application, it is the opinion of Planning staff that the portion of the lands that will serve as a stormwater management facility (Blocks 76 & 77), overland flow (Block 78) open space and wetland (Block 79) and lands that have been identified as a woodlot buffer for a woodlot located to the north of the proposed subdivision in the Township of Perth East will be designated for open space use. The proposed zone change application will rezone the lands affected by the Official Plan amendment and draft plan of subdivision from „Limited Agricultural (A1)‟, „Institutional (I)‟ and „Development (D) to „Open Space Zone (OS)‟ and „Special Residential Type 1 Zones (R1-14, R1-15, R1-16)‟. Special provisions have been requested to reduce the front yard depth, exterior side yard width, rear yard depth, lot depth and maximum lot coverage. The required public meeting regarding the Official Plan amendment and draft plan is scheduled for April 25, 2012 at the County of Oxford Administration Building in Woodstock. Plate 1, Location Map and Existing Zoning, indicates the location of the subject property relative to existing development in the area and existing zoning in the vicinity. The extent of lands subject to the Official Plan Amendment is also illustrated on this plate. Plate 2, Aerial Photography (2010), provides an aerial view of the subject lands and surrounding properties. Plate 3, Draft Plan of Subdivision, illustrates the details of the proposed draft plan. Plate 4, Environmental Site Assessment Map, identifies the lands within the draft plan that were considered by the study.

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 4 (b) Provincial Policy Statement: Section 1.1.2 of the Provincial Policy Statement (PPS) directs that sufficient land shall be made available through intensification, redevelopment and if necessary, designated growth areas, to accommodate an appropriate range and mix of employment opportunities, housing and other land uses to meet projected needs for a time horizon of up to 20 years. Section 1.4.1 of the PPS sets out policies which are intended to provide for an appropriate range of housing types and densities required to meet projected requirements of current and future residents. To accommodate this, planning authorities shall maintain at all times the ability to accommodate residential growth for a minimum of 10 years through residential intensification, redevelopment and if necessary, lands which are designated and available for residential development. Section 1.6 directs municipalities to efficiently utilize existing infrastructure and public service facilities prior to the establishment of new facilities. Finally, Section 2.1.2 of the PPS also contains policies which direct that natural features and areas shall be protected for the long term. (c) Official Plan The current designation on the majority of the subject lands is Low Density Residential. As noted above, the intent of the proposed Official Plan amendment is to redesignate the northern portion of the property that was recently annexed from Perth County into the Village of Tavistock, being approximately 0.9 ha (2.2 ac.) in area. This application proposes to change the designation of the lands to Low Density Residential and to delineate the lands as part of the Serviced Village designation as contained on Schedule “C-3”. The redesignation of these lands will match the surrounding land use designation on both the subject lands as well as the adjacent land uses. Chapter 6 of the County Official Plan contains policies specific to the Serviced Villages and provides guidance with respect to the designation and development of lands for Low Density Residential purposes. Specifically, Low Density Residential areas are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms consisting of single detached, semi-detached, duplexes, converted dwellings and street townhouses. The maximum net residential density in the Serviced Village designation for an individual development in a Low Density Residential area is 22 units per hectare (9 units per acre) and no building shall exceed three stories in height at grade. The minimum overall net residential density within areas of new Low Density Residential development in the Serviced Village designation shall be 15 units per hectare (6 units per acre) throughout the Serviced Village. Further, through review of the application, it is the opinion of Planning staff that the lands that will facilitate the stormwater management ponds, overland flow and those lands that are being preserved as wetland and a buffer for the significant woodlot in the Township of Perth East should be redesignated from Low Density Residential to Open Space. Lands are designated Open Space to maintain and enhance important ecological functions such as the linking of Environmental Protection Areas, the storage and filtration of ground and surface water and soil conservation. Additionally, the objective of the Open Space policies is to recognize the role of those lands having natural constraints to development in the conservation

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 5 of the natural environment and to provide opportunities for both active recreation and the passive enjoyment of the environment in its natural state. The Open Space designation applies to such areas as Regulatory Flood Plain Areas, Conservation Authority lands, other public lands, and parks, pathways, recreation areas and stormwater management facilities. The Official Plan contains policies which identify and protect all municipal drinking water and protect all municipal drinking water supplies. The County has identified well head protection areas (WHPA) within which land uses are prohibited within parts of WHPAs, for example new septic systems are prohibited within the 100 m protection zone and 2-year time of travel zone. (d) Zoning By-Law The subject lands are currently zoned „Limited Agricultural (A1)‟, „Institutional (I)‟ and „Development (D)‟. The applicant proposes to rezone the lands to „Special Residential Type 1 Zones (R1-14, R1-15, R1-16)‟ and „Open Space Zone (OS)‟ to facilitate the development of the proposed plan of subdivision as described in the „Proposal‟ section of this report. Special provisions have been requested for residential lots 1-65, 67-73 and 75 (see Plate 3 – Draft Plan of Subdivision) to reduce the minimum lot depth from 30 m (98.4 ft) to 29 m (95.1 ft), the minimum front yard depth and exterior side yard width from 9 m (29.5 ft) to 7 m (22.9 ft) and to increase the maximum lot coverage from 30% to 40% of the lot area. The applicant has further requested relief for lots 74 and 66 due to constraints of the lands and the lotting plan. Relief is required for lot 74 to reduce the minimum front yard depth from 9 m (29.5 ft) to 5 m (16.4 ft) due to the location of the existing dwelling and the proximity to Oxford Street. Relief is required for lot 66 to reduce the minimum lot depth from 30 m (98.4 ft) to 23 m (75.5 ft), minimum front yard depth from 9 m to 7 m (22.9 ft), minimum rear yard depth from 7.5 m (24.6 ft) to 4.5 m (14.8 ft) and to increase the maximum lot coverage from 30% to 40%. Lot 66 has limitations and requires the noted relief due to the surrounding lands being designated for open space. (e) Agency Comments This application was circulated to those agencies that were considered to have an interest in the proposal. The following comments have been received: Staff of the Township of East Zorra-Tavistock have indicated that they have no objection to the proposed development and that final approval is subject to a number of conditions that have been attached to this report.

The following comment was received from the Township of East Zorra-Tavistock Fire Department:

1. “Demolition of any buildings is not to be done by burning them.”

The following comments were received from the Council of the Township of Perth East:

1. “The proposed Mansoura development is adjacent to and includes a portion of a significant woodlot designated as „Natural Resource/Environment‟ in the County of Perth Official Plan.

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 6 2. The Township of Perth East is concerned that development of lots 37 to 50 on the draft

plan of subdivision have potential to impact the adjacent woodlot, therefore, the Township of Perth East requests the removal of proposed lots 48, 49 and 50 in order to preserve the adjacent woodlot; and

3. The Township of Perth East requests that the County of Oxford and Township of East Zorra-Tavistock provides conditions in the draft plan and subdivision agreement for protection of the woodlot from encroachment and impacts of residents. Such protection must include fencing or landscape buffering.”

The Canada Post Corporation provided comments indicating that the proposed development would receive mail service from the Corporation subject to a number of conditions that have been attached to this report.

The Upper Thames River Conservation Authority provided comments indicating that they have no objection to the zone change and that final approval is subject to a number of conditions that have been attached to this report.

The Ministry of Municipal Affairs and Housing provided comments that recommended a comprehensive review be undertaken in order to include the recently annexed lands into the settlement boundary. The County of Oxford Public Works Department, Erie Thames Powerlines Corporation and the Oxford Ontario Provincial Police Service have indicated that they have no objections to, or concerns with, the application. In addition to the agency comments that were received, the Planning department received letter from a neighbouring property owner on Centennial Drive with concerns about the stormwater management. The letter has been attached to this report. (f) Planning Review Applications have been received by the County of Oxford and the Township of East Zorra-Tavistock for amendments to the Official Plan and Zoning By-law to facilitate the development of a residential plan of subdivision comprising 75 lots for single-detached dwellings, 2 blocks for stormwater management and an open space/wetland block as well as a number of reserve blocks. The proposed plan of subdivision is consistent with the policies of the PPS as it pertains to efficient use of land, infrastructure and intensification. Through the agency circulation, the Ministry of Municipal Affairs and Housing recommended that the Planning department undertake a comprehensive review in accordance with the policies of the PPS to incorporate the annexed lands into the settlement boundary for the Village of Tavistock. A comprehensive review is defined as an Official Plan review or amendment initiated or adopted by County Council and which is based on population and growth projections; considers alternative directions for growth and determines how best to accommodate this growth while projecting provincial interests; confirms that the lands do not comprise specialty crop areas and is integrated with planning for infrastructure and public service facilities.

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 7 The current Official Plan Amendment is proposing to redesignate 0.9 ha (2.2 ac) for the purpose of residential uses. It is the opinion of Planning Staff that a comprehensive review is necessary for larger, more significant areas of land being brought into a settlement boundary. The current area being incorporated into the settlement boundary is required in order to facilitate looping of services, especially the roadway and water which would increase public safety through better access in emergency situations and increased water flows and pressure. The actual amount of land being utilized for residential purposes will facilitate a maximum of 10 single detached lots. The residential lots will be developed because it is a more efficient use of the required services. It is therefore, the opinion of this Office that it is not necessary to undergo a process that requires consideration of population and growth projections. Additionally, the lands that are being incorporated have historically been utilized for conventional cropping and therefore there is no concern that lands for specialty cropping are being taken out of production. i) Official Plan Amendment The subject lands are part of a larger area that was amalgamated into the Township of East Zorra-Tavistock from Perth County in December 2008 and as such, the lands are currently designated for agricultural use. The applicant proposes to redesignate the lands to Low Density Residential to assist in facilitating the development of the proposed residential plan of subdivision, as described previously in this report. The entire area affected by the annexation is approximately 2.1 ha (5.1 ac.), while the area affected by the proposed development is approximately 0.9 ha (2.2 ac.) in area. In designating these lands Low Density Residential, the land use designation will match that of the surrounding land uses as well as the balance of the applicant‟s lands subject to the proposed development. As such, it is Planning staff‟s opinion that the redesignation of these lands is a suitable extension of the land use designation from adjacent properties. Additionally, the proposed development will assist the Township and County in establishing better servicing options within the Village of Tavistock. The maximum net residential density for the Serviced Village designation for an individual development in a Low Density Residential area is 22 units per hectare (9 units per acre). Based on the 75 lot development, the net residential density of the proposed development is 21 units per hectare (8.5 units per acre). The central area of the property (Blocks 76, 77, 78 and 79) are intended to function as either stormwater management/drainage features or lands to be maintained as passive open space/flood way area. As such, Section 3.2.5 of the Official Plan notes that Open Space designation applies to flood plain areas, other public lands and stormwater management facilities. In light of the foregoing, Planning staff are of the opinion that the designation of the subject lands for residential use and open space is appropriate and could be given favourable consideration. Further to the issue of the Official Plan amendment, the lands are now within the Village of Tavistock settlement boundary, but are not recognized as being within the „Serviced Village‟ designation as contained in Schedule „C3” of the Plan. As such, the proposed Official Plan amendment regarding this property will include the designation of the lands as part of the Tavistock „Serviced Village‟.

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 8 ii) Noise Feasibility Study The applicant retained an engineering consultant to conduct a noise study to investigate the existing sound levels and determine the sound emissions from the neighbouring Saputo Foods Facility located to the west of the subject property. Further, the intent of the study is to determine whether any mitigation measures for the proposed residential subdivision are required to ensure that the noise levels generated by the industrial facility meet the noise guidelines of both the County Official Plan and Ministry of the Environment. The noise guidelines are intended to apply when a change in use is proposed and the intent is to assess the potential noise emissions from an industry on sensitive land uses. Specifically, the noise guidelines within the County Official Plan (Section 3.3.3.1), which are similar to the MOE‟s noise guidelines, state that the development of noise sensitive uses will not be permitted within 70 m (230 ft.) of an existing Class II industrial facility. Through the County‟s Land Related Information System (LRIS), Planning staff determined that the closest portion of the Saputo property from the subject lands is approximately 121 m (397 ft.). Through its review, the noise consultant concluded that the Saputo facility was in compliance with the applicable MOE guidelines and that there were no significant noise issues associated with the facility that would require further mitigation measures. A third party peer review was conducted by a consultant retained by the County and Planning staff are satisfied that no noise mitigation measures are required for the industrial facility. As a precautionary measure, Township staff have included a condition of draft approval that a clause is included in the subdivision agreement that each residential landowner is warned that an industrial facility is present to the west of the residential subdivision. iii) Functional Servicing & Stormwater Management Report In accordance with the Stormwater Management policies of Section 3.2.7.2.2 of the County Official Plan, the applicant has submitted a Functional Servicing & Stormwater Management report which indicates that the stormwater management blocks and preliminary calculations will provide adequate servicing and stormwater management for the development. iv) Traffic Impact Study

The applicant retained Paradigm Transportation Solutions limited to prepare a Traffic Impact Study to review the traffic impacts associated with the proposed draft plan of subdivision. Access to the development is planned to be via a connection to Centennial Drive, north of Hope Street and via a William Street northerly extension. The report documents the net additional traffic that will occur as a result of the proposed development and estimates the impact of the traffic on the surrounding road network. The intersections included in the study area used to assess the impact of the proposed development include Hope Street West and Centennial Drive, Hope Street West and William Street and Hope Street and Woodstock Street/Maria Street. The development of the entire subject site is expected to be completed and fully occupied within 10 years. The report findings predict that by 2020, full development of the site will not negatively affect the flow of traffic at the studied intersections and it is not anticipated that any site traffic control signals and left-turn or right-turn lanes will be warranted.

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 9 v) Hydrogeological Assessment A Hydrogeological Assessment was undertaken to review a “seepage” feature which the UTRCA observed during their April 2011 site visit. A seep area is indicative of a cold water fish habitat. The assessment was undertaken to investigate the significance, source, size and location of the feature as well as any mitigation options if the feature was impacted. The assessment concluded that the identified seep area “is not considered significant to the function or existence of the wetlands and downstream features which include the drainage channel and manmade pond.” vi) Environmental Impact Study A Scoped Environmental Impact Study was undertaken on the subject lands to investigate the existing biophysical characteristics and constraints. An offsite woodlot that has been identified by the County of Perth as a significant woodlot is located immediately adjacent to the northern limit of the site. In order to protect the woodlot‟s ecological features and functions, a 10 m (32.8 ft) buffer is recommended to be applied to the woodlot limit. The buffer overlaps with the rear yards of the lots on the western portion of the north side of the site. A grading and building setback will be applied to all of the lots that will overlap with the buffer. An overland flow block that drains land north of the site is also proposed at the north limit of the development. The concluding findings of the study indicate that if the above mentioned measures are incorporated to the draft plan, no impacts to the woodlot are anticipated. vii) Supplementary Phase I and II Environmental Site Assessment A Phase I and II Environmental Site Assessment (ESA) completed by Peto MacCallum Ltd. accompanied the application in order to provide information regarding possible contamination on lands located within the 2 year Time of Travel Capture Zone for municipal wells serving the Village of Tavistock. The lands considered for the purpose of this study is the 1.27 ha (3.44 ac) triangular parcel of land, located at the northeast corner of 50 Centennial Drive in Tavistock (see Plate 4 – Environmental Site Assessment Map). Research indicated that these lands were historically used for a combination of agriculture, greenhouses, wood lot and as a railway corridor. Based on the historical uses of the lands, the Phase I ESA identified the following three potential sources of contamination:

Pesticide and herbicide residue associated with agricultural usage; Subsurface impacts related to typical railway operations and decommissioning

procedures; and Pesticide and herbicide residue associated with greenhouse operations.

Cognizant of these findings, it was recommended that a Phase II ESA consisting of soil sampling and chemical testing be conducted for the site in order to check for surface and/or subsurface impacts as a result of the above noted sources. The results of the Phase II ESA indicated that chloride was present in the soil samples, however, the concentration levels meet the applicable Residential/ Parkland/ Institutional Property Use Standards that will apply for the planned residential development. The soil would not be considered contaminated in its current setting. Further, samples from the railway corridor exhibited elevated concentrations of polycyclic aromatic hydrocarbons, which could imply that surplus soils generated from this area could be subject to environmental restrictions for off-site reuse.

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 10 vii) Plan of Subdivision Planning staff are generally of the opinion that the applicant‟s proposal to develop 75 lots for the construction of single-detached dwellings, 2 blocks for stormwater management and blocks for overland flow and open space/wetland maintains the intent and purpose of the Official Plan as it pertains to low density residential development. The plan is considered to be an appropriate extension of existing development to the east and the street pattern makes adequate allowance for future extension to the lands to the north and west. The majority of the subject development is located within the 2-year time of travel of a well head protection area according to the Official Plan. The development that is proposed does not pose a threat to the 2-year time of travel and is permitted in this area. Additionally, as previously mentioned, a Hydrogeological Study was required in order to identify any soil contamination that may have an impact on the municipal well or the proposed development. The findings of the study showed that there is a small amount of soil contamination; however it is acceptable for residential development. Further review of the soil would have to occur if the soil were being taken off site. The Council of the Township of Perth East considered the proposed draft plan of subdivision and raised concerns regarding the adjacent woodlot that is identified as significant according to the County of Perth Official Plan. The Perth Council requested that lots be removed in order to minimize the impact of development on the neighbouring woodlot. Accordingly, the applicant revised the original draft plan of subdivision to omit the said lots and also increased the area of the overland flow block (Block 78). Further, as recommended in the Environmental Impact Study, the applicant has included a 10 m (32.8 ft) buffer along the rear lots of the properties located closest to the woodlot to which UTRCA is satisfied. The 10 m (32.8 ft) buffer will be zoned as „Open Space (OS)‟ to control development on these properties. Further, any development occurring on these properties will be required to meet the minimum setbacks from the rear of the residential zone as opposed to the rear lot line, which would further protect the open space area as well. As such, Planning Staff are satisfied that an adequate buffer will be provided between any residential development and the adjacent woodlot. A condition has been included requiring the developer to erect a page wire fence at the rear of the lots abutting the woodlot. As previously mentioned, following the mailing of the notice of complete application to neighbouring residents and businesses, the Planning department received correspondence indicating that the neighbouring Saputo Cheese factory to the west had concerns with the proposed residential development and the normal industrial practices that take place at Saputo on a day to day basis. The correspondence suggested that living within close proximity to the facility may create disturbances with respect to noise and aesthetics. To address these concerns, the applicant provided a Noise Impact Study, which indicated that the facility is operating in compliance with the applicable MOE guideline limits and additional noise mitigation features would not be required to facilitate the development of the subject lands for residential use. In turn, the study was peer reviewed by a third party peer reviewer at the direction of the County. Planning staff are satisfied that the industrial facility can continue normal practices with the proposed residential subdivision as a neighbour without requiring any additional noise mitigation features. Currently, there are existing residential properties that are in closer proximity to the industrial use than the proposed residential subdivision to the facility and to our current knowledge there have been no concerns from the existing residential neighbours.

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 11 With respect to stormwater management and servicing, Township Staff has reviewed the applicant‟s Functional Servicing Report (FSR) and have indicated that the report is generally acceptable and have included a number of specific conditions of approval should the application be given favourable consideration. Staff‟s review of the UTRCA‟s correspondence would suggest that the location of the proposed stormwater management ponds is generally appropriate and that the Authority‟s concerns can be addressed through the submission of additional information as set out in their comments. It is the opinion of this Office that the UTRCA‟s comments regarding stormwater management should be addressed prior to the draft approval of the proposed plan of subdivision. As previously mentioned, a neighbouring property owner to the east, on Centennial Drive submitted a letter to the Planning department with respect to concern related to stormwater management. The applicant was made aware by Township staff of the stormwater management issues associated with these lands as they have affected Centennial Drive in the past. The applicant‟s preliminary Engineering review, considered these issues as part of the detailed design of the subdivision. It is intended that through the creation of the two stormwater management ponds as well as the proposed stormwater sewers that will be installed as part of the subdivision, the stormwater issues in this area will be improved. With respect to the Hydrogeological Assessment, the findings indicated that the previously noted 'seep area' is not considered significant to the function or existence of the wetland and downstream features. As a result, additional buffer lands were not required. The water level data compiled in the report suggest that the water table is above the creek level, which suggests that the high groundwater table elevations confirm the groundwater connection with the natural system, beyond the 'seep area'. According to the UTRCA, the groundwater inputs contribute to Fish Habitat. The UTRCA is satisfied with the established buffers, but recommends that a mitigation plan (Contingency Plan) to enhance the wetland feature; provide shading for fisheries habitat; and incorporate stormwater management design for water quality controls and to reduce thermal impacts be required for the protection of Fish Habitat. This is consistent with the County of Oxford's Water Quality Protection Policies Section 3.2.7.3.2. A condition of draft approval has been included, which requires the submission of a mitigation plan before final approval. viii) Zoning The proposed zone change application will rezone the lands affected by the Official Plan amendment and draft plan of subdivision from „Limited Agricultural (A1)‟, „Institutional (I)‟ and „Development (D) to „Open Space Zone (OS)‟ and „Special Residential Type 1 Zones (R1-14, R1-15, R1-16)‟. Special provisions have been requested to reduce the front yard depth, exterior side yard width, rear yard depth, lot depth and maximum lot coverage. Based on the limitations of the site with respect to the wetland area, stormwater management ponds and the woodlot buffer, staff are satisfied that the requested relief is minor and appropriate for the subject lands. The proposed stormwater management blocks, wetland, overland flow area and woodlot buffer will be zoned „Open Space Zone (OS)‟ in order to protect these features and their function. ix) Summary Planning staff are of the opinion that the applicant‟s proposal to amend the County Official Plan to facilitate residential development on the subject lands can be given favourable

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 12 consideration. The proposed redesignation to „Low Density Residential‟ maintains the intent and purpose of the Plan and is consistent with the Provincial Policy Statement. Further, the inclusion of the lands in the „Serviced Village‟ designation is also considered to be appropriate as the lands are within the settlement boundary of the Village of Tavistock. Staff are also of the opinion that the applicant‟s proposal to create a plan of subdivision comprising 75 lots for single-detached dwellings, 2 blocks for stormwater management, an overland flow block and open space/wetland block as well as a number of reserve blocks generally maintains the intent and purpose of the Official Plan as the development represents an appropriate extension of existing development to the east. With respect to the proposed Zoning By-law amendment, this Office is of the opinion that the zoning of the lands can be approved in principle. Approval of the zoning by-law can be brought forward for Township Council‟s consideration once County Council has considered the Official Plan Amendment. RECOMMENDATIONS: It is recommended that Township of East Zorra-Tavistock Council advise Oxford County Council that it supports the application to amend the Official Plan submitted by Mansoura Development Inc., to redesignate the subject lands to „Low Density Residential‟ and „Open Space‟ to facilitate the development of the lands for residential purposes and to designate the lands as part of the „Serviced Village‟ as the proposed amendment maintains the general intent and purpose of the Official Plan as it pertains to residential development in the Village of Tavistock and is consistent with the Provincial Policy Statement. It is further recommended that the Township of East Zorra-Tavistock Council approve-in-principle the proposed Zoning By-law amendment (File ZN 2-10-03) to change the zoning of lands comprising Part Lots 21 & 22, Concession 8 (South Easthope) and Part Lot 64, North of Hope Street and West of William Street, Plan 307, Part of Block A, Plan M-70, now in the Township of East Zorra-Tavistock from „Limited Agricultural (A1)‟, „Institutional (I)‟ and „Development (D)‟ to „Residential Type 1 Zone (R1)‟ and „Open Space Zone (OS)‟, is appropriate. It is further recommended that the Township of East Zorra-Tavistock Council Oxford County Council that it supports the application by Mansoura Development Inc. for approval of a draft plan of subdivision, prepared by Guenther Rueb Surveying Limited, (dated April 9, 2010), as amended, comprising Part Lots 21 & 22, Concession 8 (South Easthope) and Part Lot 64, North of Hope Street and West of William Street, Plan 307, Part of Block A, Plan M-70, now in the Township of East Zorra-Tavistock, subject to the following conditions being met prior to final approval and plan registration: 1. This approval applies to the draft plan of subdivision submitted by Mansoura

Development Inc., (SB10-05-2) and prepared by Guenther Rueb Surveying Limited, (dated April 9, 2010), as amended, as shown on Plate 3 of Report No. 2012-82 and comprising Part Lots 21 & 22, Concession 8 (South Easthope) and Part Lot 64, North of Hope Street and West of William Street, Plan 307, Part of Block A, Plan M-70, now in the Township of East Zorra-Tavistock showing seventy-five (75) lots for single detached dwellings 2 blocks for stormwater management and open space/wetland block as well as a number of reserve blocks.

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 13 2. The owner agrees in writing to satisfy all requirements, financial and otherwise, of the

Township of East Zorra-Tavistock regarding the construction of roads, installation of services, including the water, sewer and electrical distribution systems, sidewalks and drainage facilities, payment of local development charges and other matters pertaining to the development of the subdivision in accordance with the standards of the Township of East Zorra-Tavistock.

3. The subdivision agreement shall be registered by the Township of East Zorra-Tavistock against the land to which it applies at the developer‟s expense.

4. The road allowances included in the draft plan will be dedicated as public highway to the satisfaction of the Township.

5. The streets included in the draft plan will be named to the satisfaction of the Township.

6. Easements that may be required for utility or drainage purposes shall be granted to the proper authority.

7. Ownership of Blocks 76, 77, 78 and 79 shall be registered in the name of the Township

of East Zorra-Tavistock at developer‟s expense. 8. The owners must prepare and submit a storm water drainage plan for the draft plan for

review and approval by the municipality, with the owner responsible for any necessary remedial work recommended in the plan. The drainage plan must accommodate existing drainage from abutting properties and the potential development of lots along Street 2 between Lots 56 and 57 to the satisfaction of the Township Drainage Superintendent.

9. The developer shall be responsible for the preparation of new assessment schedules

for municipal drains affected by subdivision lands.

10. In addition to the requirements of a storm water drainage plan, the owners shall provide individual lot grading sheets for each lot proposed within the subdivision. Specific details outlining the format and information required will be outlined in the subdivision agreement document. Lot grading sheets shall show original elevations prior to any fill being added.

11. The developer shall reconstruct Centennial Street from Hope Street West to 20 meters North of the subdivision entrance at the proposed “Oxford” Street and William Street from the Northerly side of 73 William Street to the start of the subdivision plan to the satisfaction of the Township.

12. The developer shall construct the street between Lots 4 & 5, Plan 1131 (between Centennial Drive and developer‟s property).

13. The developer shall, at the Township‟s discretion, relocate and/or install new page wire fence on Street 2 along the Halliday property and along the west side of Lot 56 and rear of Lots 53 to 56 along the Halliday property.

14. The developer shall install a page wire fence at the rear of Lots 35 to 52 and Block 78, to the satisfaction of the Township.

15. No gravity connections to the storm sewer will be allowed. Sump pumps must outlet into a Private Drain Connection at the building face.

16. Services shall be installed to Township design standards.

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 14 17. The subdivision agreement must contain a provision that clauses be inserted in the title

deed of lots warning as follows:

a. All lots - warning owners of the existence of normal agricultural practices being undertaken in the area

b. All lots - warning with respect to industrial uses to the west

c. Select lots to be determined – advisory that the property may be on a “Priority Notification List” related to the Township‟s Emergency Management Program and a potential ammonia release from Saputo

18. All buildings except the existing house shall be removed during the first phase of development.

19. A 0.3 m (1 ft) Road Reserve shall be provided at Block 80, 81 and 82 to the satisfaction of the Township.

20. A 0.3 m (1 ft) Road Reserve shall be provided along the south side of Street 2 between lots 56 and 57 to the satisfaction of the Township.

21. Appropriate 0.3 m (1 ft) Road Reserves shall be placed at each road stub, if the subdivision is to be phased to the satisfaction of the Township.

22. A temporary turning circle with a 15 metre radius shall be provided for at the west end of Street 2. Block 83 shall be dedicated to the Township for the turning circle or an easement in favour of the Township for the turning circle may be placed on Lot 34 (Block 83). When Street 2 is extended Block 83 shall be transferred to Lot 34 or the easement shall be removed.

23. Temporary turning circles with a 15 metre radius shall be provided at road stubs as determined by the Township, if the subdivision is to be phased.

24. The Township will require Cash-in-Lieu of Parkland for this development.

25. All street lights installed shall be LED type approved by the Township.

26. The developer shall carry out a tree planting program along the boulevards as per Township servicing standards.

27. The subdivision agreement shall contain a provision that requires fire hydrants to be installed at the developer‟s expense.

28. Prior to the final approval of the plan, all lots and blocks shall conform to the zoning

requirements of the Township of East Zorra-Tavistock Zoning By-law. Certification of lots areas, lot frontages and lot depths shall be obtained from an Ontario Land Surveyor retained by the developer.

29. The subdivision agreement shall contain a provision requiring the developer to fence the rear yards of lots that are adjacent to the natural heritage features to the satisfaction of the Municipality. 30. The developer shall supply the Township with an Open Space and Wetland

Management Plan, endorsed by the UTRCA for Block 79. 31. Prior to the final approval of the plan, the Owner shall prepared for review of the Upper

Thames River Conservation Authority a final Environmental Impact Study (EIS) which compiles with the various natural heritage submissions provided to date. The EIS shall also incorporate the findings of the Water Balance Study and discuss how the wetland

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 15

communities receive their water input to ensure that the quality, quantity and timing of water into the wetland will be maintained post development. The EIS shall also incorporate mitigation measures recommended to mitigate impacts to Fish Habitat.

32. Prior to the final approval of the plan, the owner shall prepare for review of the Upper

Thames River Conservation Authority a final Hydrogeological Assessment and Water Balance Study.

33. Prior to the final approval of the plan, the Owner shall submit for the review and

approval of the Upper Thames River Conservation Authority, a final stormwater management plan and sediment and erosion control plan incorporating necessary measures to enhance the quality of stormwater discharges and to control erosion and sedimentation during and after construction. The final stormwater management plan should address the high groundwater table in this area and address water balance through the Hydrological Assessment and Water Balance Study. The final stormwater management plan and sediment and erosion control plan, and final detailed servicing and grading plans shall identify drainage and sediment erosion control strategies. The final stormwater management plan shall also provide detail with respect to the monitoring and maintenance of the stormwater management facilities.

34. Prior to the final approval of the plan, a Homeowner‟s Information Package regarding

the natural heritage features of the area be provided to the Municipality and Upper Thames River Conservation Authority. Further, the subdivision agreement must contain a provision that the information package be distributed to all homeowners.

35. The subdivision agreement shall contain a provision requiring the developer to obtain a

Conservation Authorities Act permit from the Upper Thames River Conservation Authority prior to the commencement of development or site alteration; as part of this process, the Owner shall provide a mitigation plan for the review of the Upper Thames River Conservation Authority.

36. The owner agrees in writing to satisfy all the requirements, financial and otherwise,

including payment of applicable development charges, of the County of Oxford Department of Public Works regarding the installation of the water distribution system, the installation of sanitary sewer system, and other matters pertaining to the development of the subdivision.

37. The subdivision agreement shall make provision for the assumption by the County of

Oxford of the water system and sewage system within the draft plan subject to the approval of the County of Oxford Public Works Department.

38. Prior to final approval of the plan, the owner shall receive confirmation from the County

of Oxford Public Works that there is sufficient capacity in the sanitary and water services to service the plan of subdivision.

39. Prior to signing of the final plan by the County of Oxford, the owner shall agree in

writing to satisfy the requirements of the Canada Post Corporation with respect to advising prospective purchasers of the method of mail delivery; the location of temporary centralized mail box locations during construction; and the provision of public information regarding the proposed locations of permanent centralized mail box locations.

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File No. OP10-04-2; SB10-05-2 & ZN 2-10-03 Report No. 2012-82 Page 16 40. Prior to the signing of the final plan by the County of Oxford, the owner shall submit an

archaeological assessment of the subject property and mitigate, through preservation or resources removal and documentation, adverse impacts to any significant archaeological resources found. No grading or other soil disturbances shall take place on the subject property prior to the issuance of a clearance letter by the Ministry of Culture confirming that all archaeological resource concerns have met licensing and resource conservation requirements.

41. Prior to the signing of the final plan, the approval authority is to be advised by the

Township of East Zorra-Tavistock that conditions 1 to 29 inclusive and 34 have been met to their satisfaction. A clearance letter shall include a brief statement for each condition detailing how each has been satisfied.

42. Prior to the signing of the final, the approval authority is to be advised by the Upper

Thames River Conservation Authority that conditions 30 to 35 inclusive and have been met to their satisfaction. A clearance letter shall include a brief statement detailing how the condition has been satisfied.

43. Prior to the signing of the final plan, the approval authority is to be advised by the

County of Oxford Public Works Department that condition 36 to 39 inclusive and have been met to their satisfaction. A clearance letter shall include a brief statement for each condition detailing how each has been satisfied.

44. Prior to the signing of the final, the approval authority is to be advised by Canada Post

that condition 39 has been met to their satisfaction. A clearance letter shall include a brief statement detailing how the condition has been satisfied.

45. Prior to the signing of the final plan, the County of Oxford shall be advised by the

Ministry of Culture that Condition 40 has been met to the satisfaction of the Ministry. The clearance letter shall include a brief statement for this condition detailing how it has been satisfied.

46. This plan of subdivision shall be registered within three (3) years of the granting of draft

approval, after which time this draft approval shall lapse unless an extension is authorized by the County of Oxford.

Authored by: ________________________________ Andrea Zietsma-Hächler Development Planner

Approved by: _________________________________ Gordon K. Hough, MCIP, RPP Corporate Manager

AZH/azh April 10, 2012

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azietsmaText Box"Andrea Zietsma-Hächler"

azietsmaText Box"Gordon K. Hough"

E.ZORRA−TAVISTOCK

NOTE: THIS IS NOT A PLAN OF SURVEY EZTAVISTOCK - CHARWOOD

LEGEND Zoning

• EP1 Zoning Overlay

EP2 Zoning Overlay

Zoning Line

~ / Municipal Limits

0®1~2007 LAND RELATED INFORMATION SYSTEM

COUNTY OF OXFORD

CRE.Q"ED ON: 07-MAY-2010

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charwoodPolygonal Line

azietsmaText BoxSubject Lands

azietsmaText BoxPlate 1: Existing Zoning & Location MapSB 10-05-2, OP 10-04-2, ZN 2-10-03 - Mansoura Development Inc. - Pt. Lot 22, Con. 5, Pt. Lots 21 & 22, Con. 6Tavistock

azietsmaPolygonal Line

azietsmaLine

azietsmaLine

azietsmaText BoxLands subject to OP 10-04-2

E.ZORRA−TAVISTOCK

NOTE: THIS IS NOT A PLAN OF SURVEY EZTAVISTOCK- AZIETSMA

LEGEND County Orthoimagery (201

/~Municipal Limits

©1990-2007

LAND RELATED INFORMATION SYSTEM

COUNTY OF OXFORD

CREATED ON: 12-APR-2012

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azietsmaText BoxSubject Lands

azietsmaLine


azietsmaText BoxLands Subject to OP10-04-2

azietsmaLine

azietsmaText BoxPlate 2: Aerial Map (2010)SB 10-05-2, OP 10-04-2, ZN 2-10-03 - Mansoura Development Inc. - Pt. Lot 22, Con. 5, Pt. Lots 21 & 22, Con.

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