AGENDA - East Zorra-Tavistockezt.ca/.../Documents_Forms/agd/2015/2015-06-03.pdf · 2015-05-29 ·...

CORPORATION OF THE TOWNSHIP OF EAST ZORRA-TAVISTOCK COUNCIL 2014 - 2018

AGENDA

for the Meeting to be held on Wednesday June 3, 2015 in the Council Chambers of the Township Hall, Hickson, Ontario at 10:00 a.m.

1. Call to order and opening remarks

2. Approve Agenda

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. General Business:

a) Confirm Minutes of Previous Meeting b) April 2015 Pay Voucher Report c) AMO Conference – Delegate Requests d) VIA Rail – Letter and Resolution e) Police Service Board Minutes - May 20, 2015 f) AMO LUP Online Course g) OXCO Planning Report – Amendments to Dev. Charges Act/ Planning Act h) Aurora – Canada Post Community Mailbox i) TO2015 Committee Minutes – May 27, 2015

5. Delegations & Appointments:

a) 10:15 a.m. – Andrea Hachler (Oxford County Planning) – Subdivision draft

approval extension by Mansoura Developments Inc. (the Ponds) b) 10:30 a.m. – Gemma Urbani (Oxford County Public Health) – New Amendments

to the Smoke Free Ontario Act i) Staff Report - #CSM2015-09 re: Smoke Free Ontario Act Amendments

6. Reports of Municipal Officers and Committees:

a) Conferences and Seminars b) County Council – Updates & Questions c) Staff Reports – Updates & Questions d) Staff Report - #PW2015 - 17 re: Public Works Reporting e) Staff Report - #CBO2015 –08 re: Building Department Reporting f) Staff Report - #CBO2015 –07 re: Innerkip Seniors Apartments – Permit Fees g) Staff Report - #FC2015 - 05 re: Fire Department Reporting h) Staff Report - #BCO2015 - 03 re: By-law Compliance Reporting i) Staff Report - #CSM2015 - 10 re: Corporate Services Reporting j) Staff Report - #CSM2015 - 11 re: Canada 150 CIP2015 Grant Program k) Staff Report - #CAO2015 - 29 re: TMBA Lease Agreement

7. By-laws:

8. Other and Unfinished Business:

a) Councillor McCall Hanlon – Award Nominations

June 3, 2015 Council Agenda Page Two

9. Legal & Personnel:

10. Confirming By-law

11. Adjourn

Upcoming Meetings, Seminars, Conventions:

June 1 7:00 p.m. HRC Meeting

May 31 IPRC

June 22 7:00 p.m. TDRFB Meeting

1.

Placeholder Page for Agenda Item 1 – Call to order and opening remarks Use this page to note any opening remarksyou wish to make.

2.

Placeholder Page for Agenda Item 2 – Approval of the Agenda Use this page to note items you would like added to the agenda.

3.

Placeholder Page for Agenda Item 3 – Disclosure of Pecuniary Interest Use this page to note any Pecuniary Interestsyou wish to declare at the meeting.

COUNCIL MEETING OF WEDNESDAY MAY 20, 2015 Page 51

The Council of the Township of East Zorra-Tavistock met in the Council Chambers at the Municipal Office, Hickson, Ontario at 7:00 p.m. on Wednesday May 20, 2015.

Members Present: Mayor Don MCKAY, Deputy Mayor Maureen RALPH and Councillors Mike CAMPBELL, Linda FULTON, Shirley MCCALL HANLON and Mike ROUTLY. Members Absent: Jeremy SMITH

Staff Present: CAO Jeff Carswell, Clerk Will Jaques and Director of Public Works & Development Dennis O’Neil.

Approve Agenda 1. Moved by Maureen RALPH Seconded by Shirley MCCALL HANLON Resolved that Council approve the agenda for the May 20, 2015 meeting as printed and circulated and further that the following be added to the agenda for this meeting: • Maria Street Parking CARRIED.

PECUNIARY INTERESTS: N/A

Confirm Minutes 2. Moved by Linda FULTON Seconded by Mike CAMPBELL Resolved that Council confirm the Minutes of the May 6, 2015 Council Meeting, as printed and circulated.

CARRIED.

Correspondence & Reports – No Resolutions

Township of South Stormont – Competitive Industrial Power Rates

Hickson United Church – Bell Ringing

Ministry of Citizenship, Immigration and International Trade – Ontario Medal for Good Citizenship

TO2015 Pan Am Torch Relay Committee Minutes – May 6, 2015

IPRC Minutes – April 21, 2015

New Ontario Trails Legislation

UTRCA FYI Newsletter – May 2015

TDRFB Minutes - April 27, 2015

Staff Report - #PW2015–16 re: Line Painting - Five-Corner Intersection

wjaques

Text Box

#4.a

COUNCIL MEETING OF WEDNESDAY MAY 20, 2015 CONTINUED Page 52

Correspondence & Reports – Resolutions Following

Tavistock Firefighters – Pavilion Rental Request

3. Moved by: Maureen RALPH Seconded by: Linda FULTON Resolved that Council approve a grant equivalent to the Queens Park Pavilion rental fee for the Tavistock Firefighters Association Chicken BBQ Event. CARRIED.

County Council – Updates and Questions

CAO Jeff Carswell provided background and clarification regarding the “County of Oxford Information Network” (COIN).

Staff Report #PW2015–16 re: Line Painting - Five-Corners Intersection

Director of Public Works & Development Dennis O’Neil attended Council to discuss Staff Report #PW2015–16, which provides background to Council on the proposed line painting at the five - corners intersection in Tavistock.

Maria Street Parking Director of Public Works & Development Dennis O’Neil spoke to Council regarding the Maria Street parking area (near the Post Office).

By-laws: 1st & 2nd Reading

4. Moved by Maureen RALPH Seconded by Mike ROUTLY Resolved that the following by-law be read a first and second time: 2015-23 Budget and Tax Rates By-law

CARRIED.

By-laws: 3rd & Final Reading

5. Moved by Mike CAMPBELL Seconded by Shirley MCCALL HANLON Resolved that the following by-law be read a third and final time: 2015-14 Timms Creek, Branches D&E 2014 Provisional

By-law 2015-23 Budget and Tax Rates By-law

CARRIED.

ROEDC Update Councillor MCCALL HANLON enquired as to whether Bernia Wheaton would be meeting with the Tavistock Chamber of Commerce again shortly.


Wage/Compensation By-law

Councillor MCCALL HANLON enquired as to retirement gifts for staff, and employee performance evaluations.

Committee of the Whole, in camera

6. Moved by Mike CAMPBELL Seconded by Mike ROUTLY Resolved that Council does now adjourn to Committee of the Whole, in camera, at 7:34 p.m. to consider a matter pertaining to:

Personal matters about an identifiable individual, including municipal or local board employees;

The Security of the property of a municipality or local board;

A proposed or pending acquisition or disposition of land by the municipality or local board.

CARRIED.

Council Reconvenes 7. Moved by Maureen RALPH Seconded by Linda FULTON Resolved that the Committee of the Whole does now rise and Council reconvenes at 7:55 p.m. CARRIED.

Land Disposition 8. Moved by Mike CAMPBELL Seconded by Shirley MCCALL HANLON Resolved that Council declare a portion of Stonegate Park abutting 226 Blandford Street, Innerkip, surplus to the needs of the Township and authorize the CAO to proceed with disposition as set out in report #CAO2015-27. CARRIED.

9. Moved by Linda FULTON Seconded by Mike ROUTLY Resolved that Council adopt the recommendations in staff report #CAO2015-028. CARRIED.


Confirming By-law 10. Moved by Mike CAMPBELL Seconded by Shirley MCCALL HANLON Resolved that by-law #2015-24 being a by-law to confirm the proceedings of Council held Wednesday May 20, 2015 be read a first, second and third time this 20th day of May, 2015; And further that the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

CARRIED.

Adjourn 11. Moved by Maureen RALPH Seconded by Linda FULTON Resolved that Council does now adjourn at 7:56 p.m.

CARRIED.

Will Jaques, Clerk Don McKay, Mayor

#4.bTOWNSHIP OF EAST ZORRA-TAVISTOCK

APRIL ACCOUNT SUMMARY

APRIL TOWNSHIP ACCOUNTS PAID: $623,883.79

LESS: Approved by othersInnerkip Community Centre Board of Management $7,838.07Hickson Recreation Committee $500.00Innerkip Recreation Committee $4,968.61Tavistock & District Recreation Facilities Board $62,025.10

PLUS: April Payroll $58,189.91

TOTAL ACCOUNTS FOR CONFIRMATION BY COUNCIL $606,741.92ON APRIL 30, 2015

________________________ _________________________WILL JAQUES, CLERK DON MCKAY, MAYOR

First Last

2015-04-01 2015-04-30

First LastFirst Last

TWP TWP

Chequebook ID

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, TAXES, WRITE, OTHER, GST, WHUNIT, ROUND, RZGAIN, RZLOSS

CHEQUE DISTRIBUTION REPORT

2015-05-28 4:48:56 PM Township Of East Zorra-Tavistock 1Page:User ID:Date:

Ranges: From: To:Vendor ID:

Vendor Name: Cheque Date:

Chequebook ID: Cheque Number:

Sorted By:

Distribution Types Included:

BRENDA

Cheque

Number

Cheque

Date Vendor

Name Description Cheque

Amount

11 Township General FundFund

000 GeneralDepartment

121 Departmental ExpendituresActivity

Corner Farm Market Ltd.00035998 $ 173.77 2014 Vacancy Rebate Payout2015-04-10

Conrad Soucie00036000 $ 642.49 2014 Vacancy Rebate Payout2015-04-10

Frank Wabro00036007 $ 944.58 2014 Vacancy Rebate Payout2015-04-10

Mark Maue00036017 $ 611.26 2014 Vacancy Rebate Payout2015-04-10

Ontario Refrigerated Services Inc00036020 $ 1,939.23 2014 Vacancy Rebate Payout2015-04-10

Stephen Ramseyer00036031 $ 865.51 2014 Vacancy Rebate Payout2015-04-10

Sharon Enterprises00036099 $ 12,419.96 2014 Tax Vacancy Rebate2015-04-24

000Total for Department $ 17,596.80

111 CouncilDepartment

111 Council & Committee MeetingsActivity

D&D Homestyle Cuisine00035974 $ 240.07 Council Lunch April 1 20152015-04-01

Mike's valu-mart00036034 $ 119.42 Council Lunch March 4, 20152015-04-10

Mike's valu-mart00036034 $ 41.93 Council Lunch March 4, 20152015-04-10

CASH00036045 $ 8.14 Petty Cash Mar - Apr/152015-04-17


Date:


2015-05-28 4:48:56 PM Township Of East Zorra-Tavistock 2Page:User ID:

VendorCheque Cheque Cheque

BRENDA

Description

Number Date Name Amount

Oxford Agropro Ltd.00036063 $ 60.00 2014 XMAS Gift Cards2015-04-17

112 Conferences & SeminarsActivity

Assoc Municipalities of Ont00036041 $ 1,972.11 AMO 2015 Annual Conf LF/MR/JS2015-04-17


123 Administration StaffDepartment


Homewood Health Inc.00035979 $ 278.40 April 15 to March 16 Benefit2015-04-02

123Total for Department $ 278.40

181 Township Office HicksonDepartment


Union Gas00035987 $ 197.46 Union Gas March 20152015-04-02

VISA00035988 $ 22.28 Water Filter for Office2015-04-02

Sparkle Products & Services00036030 $ 319.23 March 2015 - Office Cleaning2015-04-10

Culligan00036049 $ 2.54 Bottled Water2015-04-17

Culligan00036049 $ 16.00 Bottled Water2015-04-17

Frank Cowan Company Ltd.00036053 $ 781.96 Insurance Premiums Apr 2015-162015-04-17

Reliance Home Comfort00036064 $ 41.85 Mar-Jun 2015 WTR HTR RENTAL2015-04-17

Hydro One Networks Inc00036083 $ 626.92 March 2015 Hydro - Hickson2015-04-24

Hydro One Networks Inc00036083 March 2015 Hydro - Hickson2015-04-24 $ -62.15


182 89 Loveys St - HicksonDepartment


Date:




BRENDA

Description


Frank Cowan Company Ltd.00036053 $ 1,177.20 Insurance Premiums Apr 2015-162015-04-17







183 Former PUC OfficeDepartment




Erie Thames Power00036079 $ 84.07 Mar 2015 Hydro/Water/Sewer2015-04-24

Erie Thames Power00036079 Mar 2015 Hydro/Water/Sewer2015-04-24 $ -8.41




191 General AdministrationDepartment


VISA00035988 $ 30.00 Survey Monkey March 20152015-04-02

VISA00035988 $ 220.13 March 2015 Microsoft 3652015-04-02

Treasurer,County of Oxford00036002 $ 182.90 IT Support February 20152015-04-10

Diamond Software Inc.00036004 $ 13,541.63 Annual Enhancement Renewal2015-04-10

Sun Media Corporation00036029 $ 219.04 Summer Employment Ad2015-04-10

Sun Media Corporation00036029 $ 205.15 2015 Budget Meeting Ad2015-04-10

Date:




BRENDA

Description


Blowes Stationery00036044 $ 50.83 Paper & Mousepad2015-04-17


Sherry Matheson00036066 $ 26.45 Banker Boxes & Gloves2015-04-17

Integra Document Destruction00036085 $ 50.88 Shredding Services2015-04-24

430 Departmental CapitalActivity

Blowes Stationery00036044 $ 233.03 Office Chair2015-04-17

Blowes Stationery00036044 $ 103.51 Paper2015-04-17


211 Hickson Fire DepartmentDepartment



Bell00035994 $ 91.34 March 2015 Phones - Hck/Kip2015-04-10

Kaufmann Service & Supply00036011 $ 117.77 Misc Hardware & Supplies2015-04-10

Maxxam Analytics00036013 $ 106.85 6 Month Air Sample2015-04-10

M & L Supply00036016 $ 176.75 Replacement FF Gloves2015-04-10

Perth Communications00036021 $ 58.00 Pager Batteries2015-04-10

SaniGear00036027 $ 72.76 PPE Cleaning & Testing2015-04-10

Workplace Safety & Insurance Br00036038 $ 388.52 March 2015 WSIB Pmt2015-04-10

Corp. of City of Woodstock00036046 $ 454.00 April 2015 Dispatch Fees2015-04-17


M & L Supply00036061 $ 71.95 Spectacle Kit2015-04-17

R.H. Ross & Son00036065 $ 2,997.12 Electric Repair/Toilet Replace2015-04-17



Ideal Supply00036086 $ 27.67 Lght Battery & Saftey Glasses2015-04-24

Date:




BRENDA

Description


Rogers Wireless00036093 $ 18.01 March 2015 Fire Cellphones2015-04-24

Spectrum Communications00036098 $ 53.42 Repairs to Pager2015-04-24

124 FD Training & PracticeActivity

Township of Malahide00035985 $ 96.18 JTAG Recruit Training WK#22015-04-02


Heart Zap Services Inc.00036059 $ 1,526.40 New Difrillator - Hickson Fund2015-04-17

801 Hickson 2001 Ford Sterling PmpActivity


802 2007 Freightliner TankerActivity


803 Hickson 06 Rescue VanActivity



222 Innerkip Fire DepartmentDepartment


D.A. Downing ENT.00035976 $ 111.94 Snow Removal March 20152015-04-02


Erie Thames Power00036005 $ 45.60 March 2015 Water/Sewer -IFH2015-04-10

Erie Thames Power00036005 $ 50.39 March 2015 Water/Sewer -IFH2015-04-10


M & L Supply00036016 $ 176.76 Replacement FF Gloves2015-04-10



Date:




BRENDA

Description



Hydro One Networks Inc00036057 $ 152.19 March 2015 Hydro -Kip Firehall2015-04-17

Hydro One Networks Inc00036057 March 2015 Hydro -Kip Firehall2015-04-17 $ -16.90

Foris Signs Inc.00036081 $ 202.91 Windshield Decals -Kip Station2015-04-24

Tillsonburg Fire & Safety Equipm00036092 $ 130.68 H-Test Air Bottles - IFH2015-04-24


Reliance Home Comfort00036094 $ 74.95 Mar - Jun 2015 WTR HTR RNT-KIP2015-04-24

Union Gas00036102 $ 317.40 March 2015 Union Gas - IFH2015-04-24

124 FD Training & PracticeActivity

Township of Malahide00035985 $ 96.19 JTAG Recruit Training WK#22015-04-02

804 Innerkip - 2005 F/Liner PumperActivity


805 Innerkip-1994 InternationalActivity

Corner Farm Market Ltd.00035991 $ 73.27 Diesel for Innerkip Station2015-04-10

Total Town & Country Repair Inc00036036 $ 1,364.21 Annual Safety & Service2015-04-10


806 Innerkip-1999 Ford Rescue VanActivity

Corner Farm Market Ltd.00035991 $ 79.86 Diesel for Innerkip Station2015-04-10



233 Tavistock Fire DepartmentDepartment



Date:




BRENDA

Description




Bell00036042 $ 68.77 March 2015 Phones Tavistock2015-04-17








Roth Renovation & Repair00036096 $ 198.43 March 2015 Snow Removal2015-04-24

807 Tavistock-1998 PumperActivity


808 2013 Freightliner Pumper/TankeActivity

Shakespeare Truck Centre00036032 $ 387.00 Annual Service and Maintenance2015-04-10

D.H. Jutzi Limited00036050 $ 22.20 Diesel Fuel Clear - Mar 20152015-04-17


809 Tavistock-2005 Rescue VanActivity



244 Township Fire DepartmentDepartment



VISA00035988 $ 509.82 OAFC Conference Hotel/SA2015-04-02

Date:




BRENDA

Description


Kaufmann Service & Supply00036011 $ 33.56 Misc Hardware & Supplies2015-04-10

Scott Alexander00036025 $ 36.01 Propane - Fire Extngsh Simulat2015-04-10

Mike's valu-mart00036034 $ 65.71 JTAG Training Lunch Mar 23/152015-04-10



Yantzi TIM-BR Mart Total Home00036039 $ 134.02 OSB Sheating2015-04-10


Fire Marshal's Public Fire Safety00036056 $ 178.50 2015 ONT Fire Code Books2015-04-17

Fire Marshal's Public Fire Safety00036056 $ 78.90 FD HR BOOK2015-04-17

Ideal Supply00036086 $ 1.90 Lght Battery & Saftey Glasses2015-04-24

Scott Alexander00036097 $ 10.18 Registered Letter Fee2015-04-24

834 2007 GMC Sierra X-Cab (Scott)Activity



246 Community Emergency Man.Department



Sherry Matheson00036100 $ 16.70 Avian Flu Supplies2015-04-24


252 Police Services BoardDepartment




Date:




BRENDA

Description


253 Township PolicingDepartment


Ministry of Finance00035980 $ 92,919.00 March 2015 OPP Payment2015-04-02

Sparkle Products & Services00036030 $ 360.00 Mar 2015 OPP Office Cleaning2015-04-10


261 By-law EnforcementDepartment


The Tavistock Gazette00035984 $ 746.27 Parking Tickets Booklets2015-04-02


271 Building and Structural Insp.Department



Purolator Inc.00036022 $ 27.14 Courier - PPE Repair & Test2015-04-10


OBOA SW Chapter00036071 $ 50.00 OBOA 2015 Nutrient Training/JS2015-04-20

812 2006 GMC CanyonActivity

Kaufmann Service & Supply00036011 $ 19.33 Tire Safety Seal2015-04-10



281 Animal ControlDepartment


Date:




BRENDA

Description


Hillside Kennels00036082 $ 671.62 March 2015 Animal Control2015-04-24


311 Roads&PW - OverheadDepartment



TSC Stores LP00035986 $ 61.05 Grass Seed/Overalls2015-04-02

VISA00035988 $ 642.46 OGRA Conference Hotel/DDO2015-04-02

VISA00035988 $ 66.14 OGRA Conference Meal/DDO2015-04-02

VISA00035989 $ 638.03 Hotel May 2015 Conference/TL2015-04-02

Assoc of Ont. Road Supervisors00035992 $ 585.12 AORS Inspection Training2015-04-10

MTS Allstream Inc00035993 $ 0.05 March 2015 Long Distance2015-04-10


Ontario Good Roads Assoc.00036019 $ 734.16 OGRA 2015 Membership Fee2015-04-10


821 1999 Champion 740AActivity


823 2004 Volvo 730B GraderActivity


824 2005 John Deere TractorActivity


825 2010 Caterpillar LoaderActivity


826 2014 Case BackhoeActivity

Date:




BRENDA

Description



827 Chainsaws and other small eqp.Activity

John Deere Financial00036060 $ 106.50 Chain Saw Parts2015-04-17

828 Snowplows, Wings, etc.Activity


829 2006 Vermeer Brush ChipperActivity


830 2008 Sterling Dump TruckActivity

McFarlane Auto Parts00036043 $ 10.48 Oil Filter/Oil2015-04-17


831 2006 Volvo Dump TruckActivity


832 2006 Sterling 1375Activity


Total Town & Country Repair Inc00036068 $ 2,578.63 ABS Light, Brakes, & Air Leak2015-04-17

833 2012 TerraStar Flatbed (Roads)Activity


835 2010 Silverado LT (PW Foreman)Activity


836 2009 GMC Sierra (Dennis)Activity



Date:




BRENDA

Description


312 Roads&PW - FacilitiesDepartment


Union Gas00035987 $ 1,835.85 Union Gas March 20152015-04-02

Erie Thames Power00036005 $ 30.02 March 2015 Water - HRS2015-04-10

Hydro One Networks Inc00036008 $ 321.80 March 2015 Streetlight Power2015-04-10

Kaufmann Service & Supply00036011 $ 111.40 Battery, Washers & Gloves2015-04-10

Acklands-Grainger Inc00036040 $ 225.21 Vehicle Stand & Paint2015-04-17

McFarlane Auto Parts00036043 $ 76.32 Oil Filter/Oil2015-04-17

Dowler Karn00036051 $ 235.29 Propane - March 20152015-04-17









Spectrum Communications00036098 $ 172.99 May 2015 Maintenance Agrmnt2015-04-24


313 Roads&PW - Road MaintenanceDepartment

331 LM-Patch Gravel SurfaceActivity

Hart Sand & Gravel00036009 $ 381.14 A Gravel and Sand2015-04-10

Hart Sand & Gravel00036058 $ 82.26 A Gravel2015-04-17

341 RM-Grass Cutting/Seed/SodActivity

Date:




BRENDA

Description


TSC Stores LP00035986 $ 406.99 Grass Seed/Overalls2015-04-02

345 RM-Debri Pick-upActivity

Progressive Waste Solutions Cana00035995 $ 114.76 March 2015 Garbage Services2015-04-10

371 Signs/Barricades/Guide RailsActivity

Cedar Signs00036001 $ 144.23 Sandbags & Spacer Cast2015-04-10

Cedar Signs00036047 $ 389.23 Square Posts2015-04-17


314 Roads&PW - Winter MaintenanceDepartment

411 Truck-Plowing/Salting/SandingActivity

Cargill Deicing Technology00035997 $ 3,433.52 Deicer2015-04-10

Hart Sand & Gravel00036009 $ 301.11 A Gravel and Sand2015-04-10

416 Snow Removal from StreetsActivity


418 Snow Removal - SidewalksActivity

Riehl's Home Maintenance00036024 $ 15.26 Snow Removal - 5 Corners Mar 32015-04-10

Travis Bean00036033 $ 757.09 Mar 2015 Sidwalk Snowplowing2015-04-10


371 StreetlightingDepartment


Erie Thames Power00035978 $ 2,457.02 March 2015 Streetlights Power2015-04-02

Erie Thames Power00035978 March 2015 Streetlights Power2015-04-02 $ -126.87


Date:




BRENDA

Description


Hydro One Networks Inc00036057 March 2015 Streetlight Power2015-04-17 $ -87.00


Hydro One Networks Inc00036057 March 2015 Streetlight Power2015-04-17 $ -2.60

ERTH Holdings Inc.00036080 $ 42.74 March 2015 St Light Mtnc2015-04-24


Treasurer,County of Oxford00036076 $ 22,500.00 LED Streetlight Loan Pmt2015-04-24

Treasurer,County of Oxford00036076 $ 4,792.83 LED Streetlight Loan Pmt2015-04-24


751 Hickson ParkDepartment





Sherry Matheson00036066 $ 16.99 Banker Boxes & Gloves2015-04-17




752 Innerkip ParkDepartment



Erie Thames Power00036005 $ 51.86 March 2015 Water/Sewer -ICC/IP2015-04-10


Hydro One Networks Inc00036057 $ 196.86 March 2015 Rec Committee Hydro2015-04-17

Date:




BRENDA

Description


Hydro One Networks Inc00036057 March 2015 Rec Committee Hydro2015-04-17 $ -21.86


753 Tavistock ParkDepartment


Easy Way00036006 $ 51.98 Cleaning Supplies2015-04-10

Ken Wettlaufer00036012 $ 744.93 Management Fees - Mar 16-31/152015-04-10





Ken Wettlaufer00036088 $ 340.94 Management Fees -April 1-15/152015-04-24





755 Tav Memorial Hall (3 Adam)Department






Ken Wettlaufer00036012 $ 26.97 Petty Cash - March 30 20152015-04-10

Ken Wettlaufer00036012 $ 1,464.14 Management Fees - Mar 16-31/152015-04-10


Date:




BRENDA

Description












756 Bender Subd Passive ParkDepartment




761 Innerkip Community CentreDepartment


D.A. Downing ENT.00035976 $ 110.00 Snow Removal March 20152015-04-02

David & Cheryl Sutherland00035977 $ 595.00 March 2015 Hall Cleaning2015-04-02






Woodstock Print & Litho Ltd.00036037 $ 102.32 Rental Agreement Forms2015-04-10

Date:




BRENDA

Description



Reliance Home Comfort00036064 $ 41.28 Jan-Apr 2015 WTR HTR RENTAL2015-04-17

Woodstock Print & Litho Ltd.00036070 $ 110.07 Invoices Innerkip Hall2015-04-17

Hydro One Networks Inc00036083 $ 1,552.29 March 2015 Hydro - Innerkip2015-04-24

Hydro One Networks Inc00036083 March 2015 Hydro - Innerkip2015-04-24 $ -58.54


762 Hickson Recreation CommitteeDepartment

713 Minor Ball ProgramActivity

North Waterloo Region Minor So00036018 $ 500.00 2015 League Fees - Peewee Boys2015-04-10


763 Innerkip Recreation CommitteeDepartment

711 AdministrationActivity

Erica Hawkins00036052 $ 50.00 Memorial Donation: Lance Foris2015-04-17

Dave Downing00036077 $ 97.68 Easter Egg Hunt 2015 Supplies2015-04-24

Erin Schreurs00036078 $ 240.28 Easter Egg Hunt 2015 Supplies2015-04-24

Mary Ann Wamboldt00036090 $ 105.09 Easter Egg Hunt 2015 Supplies2015-04-24

713 Minor Ball ProgramActivity

Home Run Sports00036084 $ 1,341.00 Bats, Catcher Equipment, etc.2015-04-24

South Oxford Softball League00036101 $ 1,300.00 2015 Ball Tournament Fee (13)2015-04-24

South Oxford Softball League00036101 $ 1,800.00 2015 Ball Tournament Fee (9)2015-04-24

716 Park TractorsActivity


Date:




BRENDA

Description



781 TDRC - Arena (1 Adam)Department


Union Gas00035987 $ 2,536.55 Union Gas March 20152015-04-02

Bell00035990 $ 42.00 Arena Office Internet March 152015-04-02



Credit Bureau Collections00035996 $ 250.00 Collections Expense - Hockey2015-04-10









Ken Wettlaufer00036012 $ 10,699.80 Management Fees - Mar 16-31/152015-04-10



S.B. Simpson Group Inc00036026 $ 15.52 Bearings2015-04-10

TSC Stores LP00036035 $ 12.99 Salt Spreader2015-04-10



Forest City Fire Protection00036054 $ 1,169.00 Repair Extinguish&Emerg Light2015-04-17

Aquarian Chemicals Inc00036072 $ 809.32 Acid and PH Probe2015-04-24

Date:




BRENDA

Description


Bell00036073 $ 53.56 Arena Office Internet April 152015-04-24

Erie Thames Power00036079 $ 5,892.80 Mar 2015 Hydro/Water/Sewer2015-04-24



Ken Wettlaufer00036088 $ 7,471.28 Management Fees -April 1-15/152015-04-24



782 TDRC - Concession BoothDepartment


Sysco Southwestern Ontario00035983 $ 467.01 Booth Items for Resale2015-04-02

Core Mark International, Inc.00035999 $ 262.41 Booth Items for Resale2015-04-10


Mike's valu-mart00036067 $ 88.96 Hotdog Buns2015-04-17


786 TDRC - Ice ResurfacerDepartment



Nella Cutlery (Hamilton) Inc.00036062 $ 40.00 Blade Sharpening2015-04-17

Nella Cutlery (Hamilton) Inc.00036091 $ 20.00 Blade Sharpening2015-04-24


811 Planning & Zoning AdminDepartment


Date:




BRENDA

Description


Treasurer,County of Oxford00036002 $ 495.49 Jan-Mar 2015 Planning Exp2015-04-10

Treasurer,County of Oxford00036048 $ 237.60 2015 OACA Seminar - Committee2015-04-17


812 Economic DevelopmentDepartment


Rural Oxford Economic Developm00035982 $ 13,500.00 Jan to June 2015 ROEDC Cont2015-04-02


871 Agriculture & ReforestationDepartment


Treasurer,County of Oxford00036076 $ 13,106.84 Stewart/Lawson/McIntosh Dr Pmt2015-04-24

Treasurer,County of Oxford00036076 $ 1,184.18 Stewart/Lawson/McIntosh Dr Pmt2015-04-24


902 Accounts ReceivableDepartment

902 Federal Government ReceivableActivity

906 Other A/RActivity



910 Other AssetsDepartment

910 Other AssetsActivity

MacKay Fuels (Woodstock) Ltd.00036015 $ 1,565.17 March 2015 Fuel2015-04-10

Date:




BRENDA

Description





911 Municipal Debt Burden - DrainsDepartment

911 Municipal Debt Burden - DrainsActivity

K. Smart Associates Ltd.00036010 $ 8,649.60 Timms Crk Dr Engineering2015-04-10

Frank McKay Excavating Ltd.00036055 $ 193.34 Drainage Works - Various Drain2015-04-17



K. Smart Associates Ltd.00036087 $ 32,920.38 Matheson Drain 20122015-04-24

R.J. Burnside & Associates Ltd00036095 $ 4,388.52 Goring Dr Engineering2015-04-24


932 Accounts Payable & Accrued LiaDepartment

935 Other A/PActivity

937 Payroll PayableActivity

Cdn Union of Public Employees00035975 $ 158.99 March 2015 Union Dues2015-04-02

O.M.E.R.S.00035981 $ 13,814.74 March 2015 OMERS2015-04-02

Minister of Finance00036014 $ 1,646.43 March 2015 EHT Pmt2015-04-10

Receiver General for Canada00036023 $ 6,257.75 Regular Deductions Apr 2/152015-04-10


Receiver General for Canada00036023 $ 41.55 Regular Deductions Apr 2/152015-04-10


Sun Life00036028 $ 6,619.70 April 2015 Benefits2015-04-10

Date:




BRENDA

Description


Workplace Safety & Insurance Br00036038 $ 1,732.52 March 2015 WSIB Pmt2015-04-10



950 Fixed/Variable DistributionsDepartment

950 Fixed/Variable DistributionActivity



Bell Mobility00036074 $ 300.91 March 2015 Cellphones2015-04-24



11Total for Fund $ 623,883.79

NOTICE

The Government of Ontario Process for Ministers’ and Parliamentary Assistants’ Delegations at the

AMO Combined Conference

Sunday August 16 – Tuesday August 18 Niagara Falls, Ontario

Individual Ministers and Parliamentary Assistants are being asked to participate in municipal delegations. Please note that not all Ministers and Parliamentary Assistants will be taking delegations. If your municipality wishes to meet with a Minister or Parliamentary Assistant, we ask that you complete and submit the online form. Please note all request forms must include the name of a contact person who is knowledgeable about the issue and available to respond to ministry inquiries in a timely manner. The Ministry of Municipal Affairs and Housing (MMAH) will respond to delegation requests for the Minister of Municipal Affairs and Housing. MMAH will advise other Ministers and Parliamentary Assistants of delegation requests and decisions on delegations will be made and given to you by the Ministers requested. To assist in expediting your delegation request, we ask that you use the Municipal Delegation Request Form rather than going through your MPP or directly to the Ministers’ Offices. In order to facilitate municipalities in planning their delegation schedules we will advise municipalities of their delegation times prior to the conference. As a result, no delegation requests will be accepted after the DEADLINE of MONDAY, July 06, 2015. Municipalities will be contacted by the respective Ministries about their requests and, if applicable, the meeting time and location, approximately one week before the Conference. To request a delegation meeting with a Minister, please include all the issues that you wish to discuss with that Minister on a single form. If you are requesting delegation meetings with more than one Minister, each meeting request should be made on a separate form. We ask that delegates not meet with more than one Minister on a given issue. To make the most of the delegation time available (delegations usually run 15 minutes), please ask to discuss your issue only with the Minister or Parliamentary Assistant responsible for that issue. Thank you. Vinothini Kajendran Municipal Programs and Education Branch Ministry of Municipal Affairs and Housing Telephone: 416-585-6280 E-mail : [email protected]

mailto:[email protected]

wjaques

Text Box

#4.c

ABOUT | NEWSROOM | JOB OPPORTUNITIES | CONTACT US

You are here > Home > Your Ministry > The Learning Centre > AMO Conference 2015 > Municipal Delegation Request

Municipal Delegation Request

Municipal Delegation Request Form

Association of Municipalities of Ontario (AMO)2015 Annual Conference

Sunday, August 16 to Tuesday, August 18, 2015

Marriott Gateway Hotel and Marriott Fallsview HotelNiagara Falls, Ontario

Preview

Preferred Date for Delegation:

Municipality:

Ministry you would like to meet with:

Issue(s) Proposed for Discussion:(Include all issues related to the selected Ministry)

Description of Issue / Background:

Ministry of Municipal Affairs and Housing

Page 1 of 2Municipal Delegation Request

2015-05-07http://www.mah.gov.on.ca/Page11099.aspx

Member(s) of Municipal Delegation to Attend (please provide full names and titles):

Contact Person - name, telephone and fax number. (This should be a contact who can speak to the issue and be available to respond quickly to ministry inquiries):

Contact Person's E-mail Address:

Preview

Please submit this completed form by Monday, July 6, 2015

CONTACT US | ACCESSIBILITY | PRIVACY | TERMS OF USE | SITE MAP

COPYRIGHT © QUEEN'S PRINTER FOR ONTARIO, 2008-2015

- LAST MODIFIED:MONDAY, MAY 04, 2015

Page 2 of 2Municipal Delegation Request

2015-05-07http://www.mah.gov.on.ca/Page11099.aspx

May 15, 2015

Dear Mayor and Members of Council,

In the past three decades, passenger rail and intercity bus services have diminished in many Southwestern Ontario communities (please see the attached infographic). While the Ontario government supports GO Transit, High Speed Rail and Metrolinx projects, VIA Rail continues to struggle. Advocacy groups have begun to form in St. Marys, Sarnia and Stratford in response to reductions in VIA Rail service.

The Southwestern Ontario Transportation Alliance (SWOTA) has proposed a practical solution that combines passenger rail and bus services: the Network Southwest Action Plan. Now SWOTA needs our support so their message can be heard by all levels of government.

We invite you to join our coalition of municipalities in support of VIA Rail and Network Southwest, by passing the attached resolution.

If you have any questions, please feel free to contact me. Thank you for your time and consideration. Sincerely, Al Strathdee, Mayor Town of St. Marys 519-284-2340 ext. 246

wjaques

Text Box

#4.d

Figure 1 – Infographic by the Southwestern Ontario Transportation Alliance

Resolution in Support of VIA Rail

Whereas, reductions in VIA Rail service led to the formation of advocacy groups such as Save VIA (www.savevia.ca); and

Whereas, citizens of all ages and backgrounds, especially those with no license or vehicle, rely on VIA Rail; and

Whereas, passenger rail provides safer and more eco-friendly transportation than driving; and

Whereas, enhanced VIA Rail service heightens connections between communities, thereby promoting tourism and economic development; and

Whereas, the Southwestern Ontario Transportation Alliance, with the support of advocacy groups, businesses and municipalities in the region, has published the Network Southwest Action Plan to address the need for reliable and sustainable rail-based passenger transportation in Southwestern Ontario; and

Whereas, it is time for all levels of government to stop thinking passenger rail service is only a federal responsibility, and begin providing support for intercity transportation services in communities beyond the Greater Toronto and Hamilton Area (GTHA);

Now, therefore, I, Mayor of _______, do hereby proclaim that VIA Rail is important to my municipality; and urge my fellow citizens as well as all levels of government to consider the Network Southwest Action Plan as presented March 18, 2015 and available at www.swota.ca.

http://www.savevia.ca/

http://www.swota.ca/

EAST ZORRA - TAVISTOCK POLICE SERVICES BOARD

MINUTES

of the Meeting held

May 20, 2015

The Police Services Board met at the Hickson Municipal Office at 1:15 p.m. on Wednesday, May 20, 2015. Present: Don McKay

Robert Rudy Betty Yeoman A./Staff Sgt. John Fashing Will Jaques, Secretary Sherry Matheson, EZT staff

Regrets: Confirm Appointment of Secretary

Moved by Don McKay Seconded by Betty Yeoman Resolved that as per the Inaugural East Zorra-Tavistock PSB meeting of October 21, 2009, the Board confirms the appointment of the Township Clerk/ Deputy Clerk as Secretary to the Board. CARRIED

Oath of Secrecy Secretary Will Jaques took his Oath of Secrecy. Confirm Agenda Moved by Don McKay

Seconded by Betty Yeoman Resolved that the Board approves the agenda for the May 20, 2015 meeting, as printed and circulated.

CARRIED Pecuniary Interest None declared. Confirm Minutes Moved by Betty Yeoman

Seconded by Don McKay Resolved that the Board approves the minutes of the March 18, 2015 meeting, as printed and circulated.

CARRIED

wjaques

Text Box

http://ezt.ca/Township-Office/Police-Services-Board/Agendas-Minutes

wjaques

Text Box

NOTE - Full Agenda Package found at:

wjaques

Text Box

#4.e

Correspondence • OAPSB Membership Confirmation

• OPP Municipal Policing Status – OPP PSB WRW Presentation – April/15

• Policing & Community Mobilization – OPP PSB WRW Presentation – April/15

• OIPRD Revised Terms of Reference for Use of Force Review

• Staffing Change – Permanent Appointment of ADM for Public Safety Division

• OPP Citizen Self Reporting – Update Letter • T911 Program Commencing – April 2015 • AMO Policing Modernization Report – April 27, 2015 • Notice of OAPSB Annual General Meeting • Motorized Vehicles in Parks • OPP PSB West Region Workshop - Thank You

Reports OPP Policing Reports • March 2015 Police Reports

• April 2015 Police Reports • 2014 - 2015 RIDE Grant Program Rebate • 2014 OPP Reconciliation and Billing Statement

Adjustment • Verbal Reports from Meetings/Conferences/Seminars etc.

o Comments regarding the OAPSB Zone #4 meeting, held on May 12, 2015.

o Comments regarding the “Breakfast for the Unbroken” held on April 8, 2015.

Adjourn Moved by Betty Yeoman Seconded by Don McKay Resolved that the Board adjourns at 2:04 p.m.

CARRIED __________________________ _________________________ Will Jaques, Secretary Robert Rudy, Chairperson

What isLand Use Planning?

New Online Course: Land Use Planning

As a councillor in Ontario you may have a basic understanding of what land use planning is and how it is approached in Council. This course is intended to provided an overview of what you need to know about land use planning and provides you with a basic understanding of the challenges faced by Councillors.

Why is land use planning important?

Why does a municipality need to plan?

What key tools will help council in planning?

What is the Planning Act? What is the role of the Ontario Municipal Board?

Find the answers to thesequestions and more at

amo.skillbuilder.ca

How do you manage expectations?

30 day course access

Go at your own pace

Access online

$177 plus HST

Register today. Start Learning today!

wjaques

Text Box

#4.f

of 12

Report No: CASPO 2015-114 COMMUNITY AND STRATEGIC PLANNING

Council Date: May 27, 2015

To: Warden and Members of County Council

From: Director, Community and Strategic Planning Director of Corporate Services

Bill 73: Amendments to the Development Charges Act and Planning Act

RECOMMENDATION

1. That the Director of Community and Strategic Planning provide the County ofOxford’s formal submission to the Ministry of Municipal Affairs and Housing inresponse to the Environmental Bill of Rights Registry posting 012-3651 for Bill 73 -“Smart Growth for Our Communities Act, 2015”, as outlined in ReportNo. CASPO 2015-114.

REPORT HIGHLIGHTS

In late 2013, the Province began a review of the Planning Act and Development Charges Act,1997. As a result of a review process that included feedback from the public and variousstakeholders (including the County of Oxford), the Province has posted Bill 73 “Smart GrowthFor Our Communities Act, 2015” to the Environmental Bill of Rights (EBR) for a 90-day publicreview and comment period.

The key proposed changes to the Planning Act include requiring upper tier municipalities toestablish a Planning Advisory Committee (PAC), additional public notification andconsultation requirements (e.g. inclusion of public consultation policies in Official Plans andproviding an explanation of the effect of public input, if any, on Council’s/Committee’sdecisions on planning applications), and requiring appellants to provide more detailedreasoning as part of an appeal to the Ontario Municipal Board (OMB). Further, the proposedchanges would allow Council to utilize various techniques to attempt to resolve disputes priorto forwarding an appeal to the OMB, and prohibit applications to amend an Official Planand/or Zoning By-law for a period of 2 years after a new comprehensive Official Plan and/orZoning By-law comes into effect. Applications for minor variance from the provisions of a sitespecific zoning amendment would also be prohibited for 2 years from the approval of theamendment.

Proposed changes to the Development Charges Act, 1997, include among other matters, theintroduction of waste diversion as an eligible service, service standard calculationamendments, relationship of development charges to Asset Management Plans andadditional requirements for the Annual Report of the Treasurer.

wjaques

Text Box

#4.g



Page 2 of 12

Implementation Points The proposed legislation “Bill 73, Smart Growth for Our Communities Act, 2015” has received first reading of the Legislative Assembly of Ontario. The Bill is subject to two more readings prior to Royal Assent when it will finally be enacted. At that time, the County and Area Municipalities will be required to comply with any revisions to the Planning Act and/or Development Charges Act that may result from this proposed legislation. Financial Impact The current consultation process will have no direct financial impacts and it would be premature to speculate on the potential financial impacts from any resulting amendments to the Planning Act or the Development Charges Act. The Treasurer was involved in the preparation of this report. Risks/Implications There are no risks or other implications anticipated from County involvement in the current consultation process. Strategic Plan County Council adopted the County of Oxford Strategic Plan in March 2013. The following strategic directions of the County would be affected by a number of the legislative amendments proposed by the Smart Growth for Our Communities Act, 2015 and related recommendations as contained in this report: 3. i. A County that Thinks Ahead and Wisely Shapes the Future – Influence federal and

provincial policy with implications for the County by: - Advocating for financial fairness for rural and small communities

iii. A County that Thinks Ahead and Wisely Shapes the Future – Apply social, financial and

environmental sustainability lenses to significant decisions by assessing options in regard to: - Life cycle costs and benefits/costs, including debt, tax and reserve levels and implications

4 i. A County that Informs and Engages – Better hardness the power of the community through

conversation and dialogue by: - Enhancing opportunities for public participation and a meaningful voice in civic affairs

DISCUSSION Background A province-wide review of the Planning Act and Development Charges Act occurred between October 2013 and January 2014, with the stated intent of determining whether the existing legislation was responsive to the changing needs of Ontario’s communities. Although many of the issues and concerns under consideration by the Province at that time pertained more to larger urban municipalities, Oxford County did submit comments with respect to the issues that were relevant to the County and the Area Municipalities within the County. These comments were contained in Planning Report No. 2014-01 which was considered by County Council on January 8, 2014. The comments included a number of suggested improvements and adjustments to both the Planning Act and the Development Charges Act.

http://oxfordcounty.ca/portals/15/documents/news%20room/2161_1_Jan_08_2014_Agenda_version02.pdf#page=114



Page 3 of 12

As a result of the provincial review, the province tabled Bill 73, known as the “Smart Growth for Our Communities Act, 2015”, and posted it to the E.B.R. Registry on March 5, 2015 for a 90 day comment period. The deadline for submission of comments to the EBR is June 3, 2015. The draft legislation can be accessed on the Government of Ontario’s Environmental Registry at: http://www.ebr.gov.on.ca/ERS-WEB-External/displaynoticecontent.do?noticeId=MTI0NTU0 According to the EBR posting, the intent of the proposed changes to the Planning Act is to “give residents more say in how their communities grow, set out clearer rules for land use planning, give municipalities more independence to make local decisions and make it easier to resolve disputes.” The proposed changes to the Development Charges Act, 1997, are intended to “help municipalities recover more costs, enhance transparency and accountability, and support higher density development.” The following commentary section of this report is intended to serve as the basis for the County’s formal submission with respect to the current consultation on the Bill 73 draft legislation. Comments County staff have reviewed the draft version of Bill 73 (dated March 5, 2015) and have identified a number of comments with respect to the proposed changes to both the Planning Act and the Development Charges Act. These comments are outlined as follows: a) Proposed Amendments to the Planning Act A number of the County’s comments with respect to the initial Provincial consultation process appear to be reflected in the proposed legislative changes. These include requiring specific rationale to be provided as part of an Ontario Municipal Board (OMB) appeal, limiting OMB appeals with respect to municipal decisions that involve comprehensive updates to an Official Plan or are required solely to comply with specific direction established in Provincial legislation and/or plans, better coordinating of Provincial legislative and policy review processes to reduce the burden such reviews place on municipal resources, and providing municipalities with the flexibility to establish alternative public consultation measures that are responsive to social changes and evolving use of technology. Following is a summary of the key proposed changes to Planning Act and related staff comments: Planning Advisory Committees The draft legislation retains the option for local municipalities to appoint a Planning Advisory Committee (PAC). However, it would become mandatory for upper-tier municipalities (e.g. Oxford County) and single tier municipalities to appoint a PAC. The draft legislation also stipulates that all PACs (both mandatory and optional) would be required to include at least one member who is neither a member of a municipal council nor an employee of the municipality.

Currently, the Planning Act allows for any municipality (upper or lower tier) to appoint a PAC. Although PACs can play an important role in planning decision making, they also insert an additional step into the decision making process which may not be necessary or advisable in a particular municipal context and can impact the timeliness and cost of local planning processes. The Planning Act does not prescribe, or limit, the role or function of the PAC (e.g. can advise

http://www.ebr.gov.on.ca/ERS-WEB-External/displaynoticecontent.do?noticeId=MTI0NTU0%20



Page 4 of 12

Council on all planning matters or only those matters determined by Council). Therefore, it is difficult to determine what the intended objective or benefit of making PACs mandatory for upper tier municipalities would be. Further, it is unclear how adding the requirement for one member of the public to be on the PAC would enhance public engagement in any meaningful way.

The Planning Act already requires extensive public engagement and consultation, which it appears will only be further enhanced by various other changes being proposed through this legislation (e.g. establishing policies for public consultation and notification, indicating how public input was considered in planning decisions etc.). Municipalities are in the best position to determine whether the establishment of a PAC will improve public engagement and/or benefit local decision making in their particular context and what the scope, role and membership of the PAC should be. As such, it is unclear why the Province would specifically mandate the establishment of this additional administrative body for upper tier and single tier municipalities.

As there does not appear to be any clear rationale or benefit for making a PAC mandatory for upper tier and single tier municipalities, it is recommended that the Province remove the mandatory PAC requirement for upper tier municipalities so that local discretion and autonomy on such decisions is maintained.

Official Plan Reviews A number of changes have been made to the sections that deal with Official Plan (OP) reviews, some of which appear to address comments made by the County in response to the previous Planning Act consultation process.

The review interval for OPs would be increased from 5 years to 10 years for the first review

after the plan comes into effect and 5 year intervals thereafter. This proposed change reflects a similar extension to the review interval proposed for the Provincial Policy Statement (PPS). Further, an existing requirement to review OP policies dealing with employment lands as part of each 5 year review is to be removed. As part of the previous Provincial review process, many smaller municipalities indicated that OP reviews place considerable pressure on municipal staff and other resources and often extend well beyond the 5 year time frame. This can place municipalities in a constant state of review, potentially at the expense of other important planning initiatives. The proposed 10-year review cycle may provide for a better balance between ensuring the stability of planning documents, while still ensuring such documents are regularly updated to reflect changes in legislation, policies and trends. However, staff question the rationale for extending the review cycle for the first review of an official plan from 5 years to 10 years, but then requiring subsequent reviews to be undertaken at 5 year intervals. Given that the review interval for the PPS is to be extended from 5 years to 10 years (Note: the previous PPS took 9 years to update) and that the primary purpose of mandatory official plan reviews is to allow the Province to ensure consistency of the OP with provincial legislation and policy, it would seem logical to also extend the interval to 10-years for all OP reviews. Municipalities would still have the option of reviewing all or parts of their OP earlier than the 10-year timeframe if they deemed it to be necessary or advisable, such reviews just wouldn’t be subject to Provincial approval. If the review interval for the PPS is to be increased to 10 years, planning staff would recommend that the Province also increase the review interval for OPs to 10 years for both the first and subsequent reviews. Planning staff support removal of the requirement to specifically review the policies pertaining to employment lands as part of an OP review as such direction does not need to be mandated by legislation.



Page 5 of 12

Ontario Municipal Board Appeals A number of changes have been made to the sections that deal with appeals to the Ontario Municipal Board (OMB), some of which appear to be an attempt to address suggestions made by the County and others in response to the previous Planning Act consultation process.

Appellants who intend to argue to the OMB that a decision is inconsistent with the PPS,

provincial plans and/or the Official Plan must explain how such decision is inconsistent with such documents in their notice of appeal. If the appellant fails to do so, the OMB may dismiss all or part of the appeal without a hearing.

Planning staff generally support this change as it should help to eliminate ‘generic’ or ‘frivolous/vexatious’ type appeals by ensuring there is additional onus on an appellant to establish the specific land use planning basis for their appeal at the time it is filed. Under the current process, an appeal may be submitted with ‘generic’ planning reasons just to get a ‘foot in the door’ and allow the appellant to come up with their specific planning grounds at the time of the OMB hearing. Given the considerable staff time and financial resources involved in preparing for an OMB hearing, it seems reasonable to expect an appellant to identify the specific planning basis for their appeal before a hearing will be considered by the OMB. It is hoped that this change in the legislation will assist in reducing the costs and time associated with OMB appeals by ensuring they are clearly based on and limited to specific planning grounds.

Global appeals of new official plans (e.g. appeal of ‘all of the decision of Council to adopt all

of the Plan’) and appeals of certain Official Plan amendments (e.g. the identification of the boundary of a ‘vulnerable area’ from a Source Protection Plan) would no longer be permitted.

Planning staff generally support the concept of limitations on ‘global appeals’ for reasons similar to those provided with respect to ‘generic’ notices of appeal. Planning staff also generally support the concept of limiting appeals of amendments that are required to implement policies mandated by Provincial legislation or Plans, where identified in the Planning Act. However, the Province should consider adding a provision to allow for additional appeal restriction, as prescribed, to provide the flexibility to add further appeal exemptions in the future, through regulation. This would allow for further and/or ongoing consultation with municipalities to determine if additional appeal restrictions may be warranted.

New provisions would allow Council to use mediation, conciliation or other dispute resolution

techniques to attempt to resolve appeals, prior to the OMB convening a formal hearing. Current legislation (OMB Act) enables only the OMB to use such techniques, not Council. If Council decides to utilize such techniques, then the requirement to forward the appeal package(s) to the OMB is extended to 75 days (from 15 days) after the 20-day appeal period closes. In theory, if such local approaches to dispute resolution are successful, the time and costs involved in resolving a dispute could be less than for a full OMB hearing. However, the participation of appellants in such processes is voluntary and they do not provide any guarantee of resolution. Further, such processes may still involve considerable staff time and other professional/legal services to undertake properly and ensure they are ‘without prejudice’. Although Planning staff generally support the concept of local dispute resolution, without an understanding of all the potential implementation and legal considerations, it is difficult to



Page 6 of 12

determine whether such processes will be of benefit to municipalities and, if so, under what circumstances. Therefore, it is recommended that the Province provide additional clarification as to how such local techniques would be implemented, so that municipalities can better assess the potential benefits and identify any additional matters that the Province may need to consider, prior to approval of the legislation.

Official Plan & Zoning By-Laws

A number of the proposed revisions to the Planning Act are intended to limit appeals on ‘new’ Official Plans and Zoning By-laws.

During the two-year period following the date of adoption of a ‘new’ official plan or the global

replacement of a municipality’s zoning by-laws, no applications for amendment are permitted. The specific intent of these proposed amendments is not clear. For instance, the MMAH backgrounder on Bill 73, dated March 5, 2015, states that, once a municipality establishes a new official plan, it would be frozen and therefore not subject to new amendments for two years unless changes are initiated by the municipality, while the proposed legislation states that ‘no person or public body shall request an amendment...’. Under the Planning Act public body includes a municipality. Therefore, the wording of the proposed legislation appears to indicate that no amendments to such documents, including those by a municipality, would be permitted within the two years following their approval.

Presumably, the intent is to ensure policies and provisions that have recently been established by a municipality through a comprehensive review and public consultation process are provided some degree of certainty/stability (e.g. to prevent submission of an amendment to allow for a development that is not consistent with the intent and purpose of such policies or provisions immediately following their enactment). This ‘stability’ period, would allow Council (and staff) to begin monitoring the effect of new policies or provisions without having to deal with new amendment applications that may challenge the new policy framework or zoning provisions. It would also provide some assurance to the public and other stakeholders who invested their time and effort in the comprehensive review processes that the policies and provisions that they helped to develop are legitimate and will be implemented.

To date, the ‘stability’ of new Official Plan policies and Zoning provisions has not been a particular concern in Oxford, as it has in some larger urban municipalities. Of greater concern to Oxford, is impact that the proposed 2 year restriction on amendments would have on a municipalities ability to undertake amendments to their own documents. For instance, often a number of ‘housekeeping’ type amendments are identified following the approval of new planning documents and important development opportunities may arise that were not anticipated at the time the planning documents were approved and would require a site specific amendment to accommodate. Therefore, staff would recommend that the Province be requested to clarify the intent of these provisions and, in particular, the definition of ‘new’ and whether municipalities would also be prohibited from amending their own documents during this 2 year period. It would seem that the intent of these changes would be better achieved by simply adding a provision that would prohibit the appeal of a Council decision to deny an application to amend such documents during the 2 year period following their approval.



Page 7 of 12

Minor Variances A number of the proposed revisions to the Planning Act would affect the provisions relating to minor variances, these changes are summarized as follows. During the two year period following approval of an owner initiated site-specific rezoning,

applications for minor variances are permitted only where approved through a resolution of council.

The intent of this change is not clear and seems to be an unnecessary complication of the planning process without any perceived gain. In the Oxford context, such a change would simply result in delays in the processing of Minor Variance applications following a site specific zoning approval. As such, Planning staff would recommend that this proposed revision be removed, or revised so that municipalities are given the option of implementing such provisions, if they deem them to be necessary or advisable.

A new provision stating that a Committee of Adjustment “shall authorize a minor variance …

only if the variance conforms with prescribed criteria, if any,” in addition to minor variance tests currently referenced in subsection 45(1) of the Planning Act. Again, the intent and rationale for this proposed change is not clear. In Oxford, comprehensive planning reports are prepared for the Area Municipal Committees of Adjustment and Land Division Committee to assist them in determining whether a particular minor variance meets the required tests set out in the Planning Act. Planning staff are not aware of any concerns or issues with the current review process or Planning Act tests that would benefit from additional ‘prescribed criteria’. Further, the Province has not provided any indication as to what such criteria may entail, therefore, it is difficult to determine if this proposed change would be beneficial or detrimental to local discretion and decision making. As such, Planning staff would recommend that the Province be requested to provide further rationale and draft regulations for municipal review and comment prior to incorporating any such changes into the Planning Act

Public Consultation A number of the proposed changes to the Planning Act appear to be intended to improve communication with and engagement of the public on planning related matters. These changes are summarized as follows: A new mandatory requirement to include descriptions of measures and procedures for

informing and obtaining the views of the public with respect to certain planning matters in Official Plan policy (e.g. Official Plan amendments/revisions, zoning by-laws, plans of subdivision, consents and ‘other matters as may be prescribed’). Municipalities will also have the option of including a description of measures and procedures in the Official Plan for obtaining the views of the public on other planning matters. The proposed changes would allow for alternative public notification measures (e.g. notification period, form of notice etc.) to be established for plans of subdivision and consents, similar to the alternative notification requirements already established in the County Official Plan for Official Plan and Zoning By-law Amendments.

As part of the previous consultation process, Oxford County had suggested that the Province consider changes to the Planning Act to allow municipalities to keep pace with societal changes and the evolving use of technology by establishing alternative approaches for public notification and consultation on planning matters in their Official Plan policies. Oxford’s Official Plan already includes policies that address public participation measures



Page 8 of 12

and procedures and alternative notification procedures for Official Plan and Zoning By-Law amendments, however, these policies would benefit from review and revision if these proposed legislative changes come into effect.

Planning staff support the changes to the Planning Act to allow municipalities to establish alternative public notification procedures for a broader range of applications in their Official Plan policies. Planning staff also support establishment of Official Plan policies to identify local measures and procedures to inform and obtain the views of the public with respect to various other planning matters. However, these Planning Act provisions should simply enable, rather than mandate, such policies so that municipal discretion and autonomy on such matters is maintained. Further, the Province should be requested to provided an indication of what ‘such other matters as may be prescribed’ is intended to capture (e.g. is it just to provide flexibility for the Province to establish additional OP requirements in the future or does the Province already have additional measures in mind that they intend to establish by regulation).

All notices of decision with respect to Planning Act applications would require inclusion of a

brief explanation of the effect, if any, that written and oral submissions (made at the public meeting) had on council’s/committee’s decision. This proposed change will require additional time and effort by the County and Area Municipalities to ensure that their Notices of Decision on planning applications include such an explanation. This may require the taking of more detailed minutes of public meetings to accurately capture the nature of any oral submissions and subsequent Council/committee deliberations.

In Oxford written submissions received with respect to an application in advance of the public meeting are typically included in the associated planning report to Council and, if they have an impact on the planning recommendation, are specifically addressed in the report. With respect to oral submissions, current practice in Oxford is typically for Council/committee to defer their decision on the application if it is determined that oral submissions at the public meeting may have an impact on their decision and can’t simply be addressed through the conditions of approval. While it is recognized that this proposed amendment is intended to enhance public accountability, doing so may result in delays to the current planning review and approval process (e.g. increasing the time to issue notices of decision and/or more decisions being deferred).

Although planning staff do not oppose the concept of such accountability measures, it is unlikely that the proposed changes will result in any substantive improvements in public accountability in Oxford for the above noted reasons. Further, it should be recognized that this change will result in additional administrative process for both the County and Area Municipalities on every Planning Act application.

Planning staff recommend that the Province be requested to provide further direction on the content and expected level of detail that would need to be included in explanation in the notice of decision. This information would allow municipalities to better assess the potential impacts of this proposed change and provide a more informed response.

Parkland and Increased Height/Density Provisions

Before a municipality adopts official plan policies allowing it to pass by-laws under

subsection 42 (3) (alternative parkland dedication requirement), it must first have a parks plan that examines the need for parkland in the municipality. Further, the alternative parkland dedication requirement would be reduced from the current value limit of 1 hectare of land for each 300 dwelling units proposed to 1 hectare of land for each 500 dwelling units proposed.



Page 9 of 12

Oxford’s current Official Plan policies enable the alternative parkland requirement. However, the alternative requirement is not often utilized as it typically only exceeds the standard Planning Act parkland dedication requirement (e.g. 5% of land area) in the case of higher density residential development sites. With the proposed changes, a municipality would be required to have a parks plan in place if they wished to enable the alternative parkland requirement through Official Plan policy and it would require even higher density residential development before the alternative requirement would be advantageous for a municipality to utilize.

Planning staff do not have any specific concerns with respect to these proposed changes other than to request that the Province provide the rationale for these changes and, in particular, to the parkland-to-dwelling unit ratio. This would allow municipalities to better assess the potential impacts of these changes and provide more informed comments and responses.

Money collected under a Section 37 by-law (Height and/or Density Bonus) must be held in a

special account exclusively for the purposes for which the money was collected, similar to what is currently required for cash-in-lieu of Parkland. Further, the Treasurer would be required to provide an annual financial statement to Council relating to these special accounts (e.g. opening and closing balances, the facilities and services on which any money was spent etc.) and ensure it is made available to the public.

Planning staff have no specific comments or concerns with respect to these proposed changes. However, it should be noted that the changes would be place additional administrative responsibilities on municipal Treasurers with respect to managing related funds and preparing the annual report to Council.

Other Proposed Changes There are a number of other proposed changes to the Planning Act that are not specifically related to any of the above noted topic areas, these are outlined as follows: A new requirement that municipalities provide the Minister of Municipal Affairs and Housing

with a 90 day notice before adopting new Official Plan. This additional notice period will delay the adoption of a new Official Plan, after it is ready to be considered by Council, by adding 3 months to the review period. The intent and rationale for this proposed change has not been provided. Planning staff would recommend that Province provide adequate justification as to the need for this additional notice period, to ensure it is not simply introducing unnecessary delay into the Official Plan approval process.

The review period for Official Plan amendments may be extended from 180 days to 270 days if specific criteria are met. Planning staff have no specific concerns with this proposed change, but would request additional clarification as to the rationale for the change, as it is unclear why it would be unique to Official Plan amendment applications.

For municipalities with upper tier and lower tier Official Plans, the right to appeal a lower-tier OPA would be removed in the case where the upper-tier approval authority deems the lower tier Official Plan to be non-conforming with the upper tier Official Plan policies. Further, the upper tier approval authority would be prohibited from approving lower-tier Official Plans that



Page 10 of 12

do not conform with upper-tier Official Plans and allows the upper-tier to modify any non-conforming lower tier Official Plan policies to ensure conformity. Planning staff have no specific comments with respect to these proposed changes, as they do not apply in Oxford given that there are no lower tier Official Plans.

A number of other “minor” changes to the Act that mostly involve changing section references caused by other changes to the respective Acts. Planning Staff have no specific comments or concerns with respect to these changes

It should be noted that certain Official Plan policies and County and Area Municipal procedures with respect to development application review and processing would be affected by the proposed changes to the Planning Act. Therefore, once the proposed amendments and related regulations have been enacted by the Province, the County and/or Area Municipalities will need to review any impacted Official Plan policies and administrative procedures to determine what, if any, new policies or procedural amendments may be required. b) Proposed Amendments to the Development Charges Act Following is a brief summary of the proposed changes to the Development Charges Act and proposed responses with respect to their effective impact on the County of Oxford. New Definitions “Prescribed” – a reference to what may be contained in the Regulation “Regulations” – used to specifically refer to regulations under the DCA Ineligible Services Removed definition of ineligible services from DCA - moved to the regulations for ease of

amending this list of services Transit Service Removed 10% mandatory deduction from the growth-related costs More detailed supporting studies to define growth need and benefits will be required – i.e.

transportation master plans Waste Diversion Would become an eligible service for recovering capital costs for waste diversion May require background studies to clarify service standards and relationship to growth Does not include landfill or incineration Service Standard Calculations For a prescribed service, the estimate for the increase in the need shall not exceed the

planned level of service over the 10-year period immediately following the background study Methodology for determining the planned level of service will be set out in the regulations Voluntary Payments New provisions to prohibit municipalities from imposing voluntary payments for requiring

construction of a service not authorized under the DCA – prescribed exceptions may be provided

Transitional provisions will make exceptions for existing voluntary payment agreements Ministry of Municipal Affairs and Housing may investigate a municipality for compliance with

the municipality being responsible for the cost of the investigation



Page 11 of 12

Area Specific Charges New requirement which will prescribe areas and services which must be undertaken on an

area-specific basis New powers to allow the Province to prescribe municipalities, services and criteria so that

the prescribed municipality must pass more than one by-law for prescribed services and criteria

Possible applications – transit, parkland development, intensification Development Charge Background Study Municipalities must examine the use of area-rating – would require more than one by-law Must include an asset management plan related to new infrastructure – the requirements of

the asset management plan, the information to be provided and the manner in which it is prepared will be prescribed by regulation

Must demonstrate that all of the new infrastructure in the asset management plan is financially sustainable over the full life cycle

Payment Timing for Multiple Building Permits Development charge will be payable when the first of a series of related building permits are

issued for a single building Largely relates to tower developments that can take several years to develop Annual Report of the Treasurer New requirements in addition to existing requirements include:

Identify all assets whose capital costs were funded by DCs and for each asset, identify costs which were funded by other sources

Include a statement as to the municipality’s compliance in not imposing, directly or indirectly, a charge related to a development or a requirement to construct a service related to development, except as permitted by this Act

Requires the report be made available to the public Submit the report to the Ministry of Municipal Affairs and Housing only when requested by

the Minister Housekeeping Change to the Act Update the reference to the Condominium Act Regulations Changes to provide the Lieutenant Governor in Council the authority to make regulations in

respect of: Ineligible services Municipalities, services, areas and criteria for the purposes of requiring area-rating Services that could use a planned level of service and the method for determining such

planned level of service Information required in asset management plans and the manner of preparation for such

plans Classes of development, classes of services to developments, Act and provisions of

Acts for the purposes of restrictions on additional levies The Ministry of Municipal Affairs and Housing informed participants in a webinar session on March 19, 2015, that it is their intent to have the regulations prepared at the time the legislation is passed. Without that level of detail it is difficult to ascertain the impact that the proposed changes will have on the County’s development charge program. To assist in designing the technical context necessary for the regulations, working groups have been established consisting of stakeholders from a various municipalities, the development industry, MFOA and AMO.



Page 12 of 12

Conclusions With respect to the proposed changes to the Planning Act, a number of concerns have been identified by County staff that they are recommending the Province be requested to address, prior to final approval of the legislation. The focus of the comments is on providing the specific Provincial rationale for the various changes, maintaining municipal discretion and autonomy with respect to various implementation measures (e.g. PACs, public consultation and notification and limitations on Official Plan and/or Zoning amendment and minor variances) and releasing draft regulations for review for any matters to be prescribed (e.g. additional criteria for minor variances). With respect to the proposed changes to the Development Charges Act, based on the information provided to date, the proposed changes that are most likely to have an impact on, or to be considered in, the County’s development charge program include: introduction of waste diversion as an eligible service; service standard calculation amendments; relationship with the County’s Asset Management Plan; and, the Annual Report of the Treasurer. This statement is qualified by the fact that the details are yet to be set out by regulations. County staff will continue to monitor the progress of the proposed legislation and will advise County Council of any relevant changes and/or opportunities for comment on matters that may be of particular interest or concern to the County. SIGNATURES Report Author: original signed by Paul M. Michiels Manager of Strategic Policy Planning Report Author: original signed by Lynn S. Buchner, CPA, CGA Director of Corporate Services Report Author: original signed by Gordon K. Hough, MCIP, RPP Director, Community and Strategic Planning Approved for submission: original signed by Peter M. Crockett, P.Eng. Chief Administrative Officer

wjaques

Text Box

#4.h

http://www.toronto2015.org

#CelebrateAndShare 1

Meeting Minutes Pan Am Torch Relay

May 27, 2015 12:00 p.m. @ Quehl's

Present: A. Raymer, S Bender, J Bender Absent: B Kropf, K Wettlaufer, R. Smith, 1. Marketing/Advertising:

June 9 and 16; Gazette ads to include agenda of events; larger ad; 1/4 page; include Sr. picnic

and Ball tourney in ad in addition to relay - JAB EZ Talk, Oxford Tourism, school(3) newsletters, organization email distribution lists -

completed Mayor Don will deliver cow for June 6th, Andrew will take care of for the day including sign

and décor - DM & AR cow to return to Tavistock June 8th till June 18th - DM & SCB a-frame sign to sit by cow approved by TO2015 & ordered from Art Function - SCB messages on portable/stationary signs around town arranged - SCB

price business card "flyer" to hand out at sidewalk days and merchants - AR

hang bows in sidewalk sale area June 3 - SCB

remainder of bows to be hung just prior to June 18

ensure Maples, people Care, Renaissance and Village Manor are notified of times - BK

2. Budget: EZT budget was approved and Pan Am Grant was approved

3. Route & Timing:

route and specific relay time is not released to public; has been shared with appropriate contacts

Route timing: (revised/final) arrive at fire hall 2:27, departs fire hall 2:33 p.m. via AMT arrives park via runner 2:44, depart park 2:49 continues to Woodstock N. to approximately Jacob St. where it converts back to convoy mode

OPP coverage in place, handled through Pan Am ISU Stacey Culbert and Lisa Narancsik have be assigned to Tavistock AMT - contact SEH & Irvin Zehr with details - SCB

any street obstructions or relay obstacles that arise need to be reported to Pan Am and OPP a.s.a.p.

ribbons to tie on posts completed using student volunteers; some students are also available to assisting on June 18th

TB meet at TDRC 12:30 for briefing and will be transported to their exchange points by Pan Am shuttle

wjaques

Text Box

#4.i



4. Queen's Park Address: ROS… Run Of Show (at front of pavilion & inside if raining)

1. introduction; allow 15 words per Pam Am guidelines 2. words from the Mayor - allow 2 minutes per Pan Am guidelines 3. "kissing of the flames" - photo opportunity 4. relay heads back out of park 5. recognition of torchbearers and their families 6. acknowledge SEH insurance; fire truck/ Irvin Zehr driver 7. include announcement of time students head back for buses 8. Cephas Roth Senior Men's Tournament first game 7 p.m. 9. interludes of music by school choir - Tavistock about 90 students (as fire truck arrives,

as torch arrives, as torch departs) Hickson unable to attend due to transportation obstacle 10. Two purchased torches to be available either June 17th or June 18th; can announce where

they will be kept - delivery to be confirmed 11. Picnic Resumes with their lunch and entertainment

the stop is not at the end of the relay, so torchbearer acknowledgement order will be fluid depending on position on route have not been officially notified of who the torchbearers are except for John and Ed and Sarah

(pending any changes - John Yausie will be TB into park and Sarah Bailey out of park) 5. Queen's Park Events Agenda:

2:00 p.m. Seniors Picnic - in pavilion 2:15 p.m. ish Erick Traplin musical entertainment 2:44 p.m. Relay and Program 3:15 p.m. ish Erick Traplin entertainment 7:00 p.m. Cephas Roth Senior Men's Tournament - name teams

NOTES: TPS to sing “ This land is your land” maybe even multiple times; official Pan Am song, not released until the start of the relay May 30th TO2015 marketing team working on getting us a copy

Recommendation: where do torches reside after relay?

Depending on agreement of purchase can we lend out to Torchbearers if they want to speak on their experience require 1 or 2 display cases - one portable

TDRC - 1 to be kept on display, either in existing case or new case Second Torch to make at least one rotation between the following; and allow touching holding, pictures… but not lit

Library - Tavistock EZT Schools (3) Library/Community Centre - Innerkip (central foyer) we don't believe there is a Hickson Library any longer EZT office Hickson



Final location could be Hickson or Innerkip 6. Other Additional Business: none

Meeting adjourned: 1:25 p.m.

Next meeting: June 10th 4:15 at Queen's Park

SCB to check with Tavistock Minor Ball Tournament Committee to arrange brief

meeting on setup at park - possible date June 3rd afternoon Action Items:

food for picnic - PC ; lots to accommodate others AMT fire truck parking at park parking at fire hall - Scott Alexander cow pickup popsicles volunteers: at pavilion for organizing at park, at angle parking, at Decew no parking sign at Decew Lot arrange pickup of final TB and return to Q Park work with TMB for setup - June 17 let Denise O'Neill know to advise us of any unforeseen road obstructions ensure all flags uptown and in park are in good repair - Ken W will do arena and park

no major brand advertising; cover pop machine, beer cooler? park - setup audio for choir and program; rental from minor ball pickup Canadian stick flags from D. Mackenzie office confirm Erick closer to date will ask Tara Ramseyer to take photos - JAB

possibly can supply a photo to each TB; Bill Gladding also should have photos contact schools to see if they could each provide a flag bearer at the park - JAB order hand held flag poles and flags - JAB any local sport figures and personalities to recognize or feature any skuttle about protesting, or route obstructions… report a.s.a.p. pizza for choir students next day - since they may not be able to stay due to dismissal

(parent consent requires children to be picked up at the park or to get back to school for dismissal)

*** Traffic Management Required: ***

cones to mark off 50 metres along Decew for convoy parking, and at least 2 volunteers to setup and move cones;

angle parking can continue on Maria however, will need 2 or more volunteers to assist OPP to ensure no cars move while convoy passes through;

ensure convoy does not block fire truck emergency access at fire hall - can setup cones if needed ensure fire dept is aware of where and when the rolling roadblock is located

To: Mayor and Members of East Zorra-Tavistock Council From: Andrea Hächler Development Planner, Community and Strategic Planning Application for Extension to Draft Approved Plan of Subdivision SB 10-05-2 – Pond’s Subdivision REPORT HIGHLIGHTS • The application proposes to extend the approval of a draft approved plan of subdivision for a

minimum of two (2) years.

• Agency circulation did not indicate any concerns with the proposed extension.

• Planning staff recommend support of a two-year extension to grant additional time to satisfy the conditions of draft plan approval and allow for the registration of the plan of subdivision.

DISCUSSION Background OWNERS: 2274581 Ontario Incorporated

3523 Huron Road New Hamburg, ON N3A 3C4

LOCATION: The subject lands are described as Part Lots 21 & 22, Concession 8 (South Easthope) and Part Lot 64, North of Hope Street and West of William Street, Plan 307, Part of Block A, Plan M-70 in the Village of Tavistock. The lands are located on the north side of Hope Street, west of Centennial Drive and William Street. The lands are commonly referred to as the Pond’s Subdivision. COUNTY OF OXFORD OFFICIAL PLAN: Schedule “E-1” Township of East Zorra-Tavistock Settlement Land Use Plan Schedule “E-3” Village of Tavistock Low Density Residential & Land Use Plan Open Space

wjaques

Text Box

#5.a

ZONING BY-LAW: Existing Zoning: Special Residential Zone 1 (R1-14, R1-15, R1-16) &

Open Space (OS) PROPOSAL: An application has been submitted seeking to extend the conditions of the draft approved plan of subdivision SB 10-05-2 for a minimum of two (2) years. The existing draft approved plan, which is commonly referred to as the Pond’s Subdivision, was originally draft approved in May 2012. The plan of subdivision comprises 75 lots for single-detached dwellings, 2 blocks for storm water management and an open space/wetland block as well as a number of reserve blocks. The first phase has been registered providing a number of single detached dwellings and a storm water management pond. For Council’s information, the above-noted plan of subdivision was scheduled to lapse prior to the matter being considered by Township Council. The County of Oxford granted the applicant an interim extension to June 30, 2015 to ensure that the draft plan does not lapse prior to the Township’s consideration of extending the plan. Plate 1, Existing Zoning and Location Map, shows the location of the subject lands affected by the original draft plan of subdivision as well as the zoning in the immediate vicinity. Plate 2, Applicant’s Sketch, illustrates the extent of the lands that remain as part of the draft approved plan of subdivision and the lands that have been registered since 2012. Comments AGENCY REVIEW: The development proposal was circulated to various agencies considered to have an interest in the proposal. The Township of East Zorra-Tavistock staff and County of Oxford Public Works Department indicated that they had no objections or concerns with the proposal. Planning Analysis County Council granted draft plan approval to a residential plan of subdivision on the subject property in May 2012. The first phase within the subdivision has been registered as shown on Plate 2. This is the applicant’s first request for draft approval extension. Given the size of the subdivision and current market demands, the applicant has requested an extension of a minimum of two (2) years to, in part, minimize the number of future extensions as they work towards registering and developing the area that is within the draft approved plan of subdivision. In light of this request, Planning staff note that two (2) year extensions are typically granted to ensure that the applicant is actively working towards registration of the approved plan as well as

ensuring that sufficient capacity of municipal services exists to accommodate the proposed development. Accordingly, Planning staff recommend that a two (2) year extension be granted for the draft approved plan of subdivision. This Office is satisfied that the approved draft plan of subdivision has proceeded in an appropriate manner and recommend that the draft approval of the proposal be extended until June 30, 2017. A resolution from Township Council in support of the owner’s request is necessary in order for the County to grant an extension of the draft approval. RECOMMENDATION It is recommended that the Council of the Township of East Zorra-Tavistock advise Oxford County that the Township supports a 2-year extension to the draft approval of the Ponds Subdivision (SB 10-05-2), for lands described as Part of Lots 21 & 22, Concession 6 (South Easthope), Part Lot 64, North of Hope Street and West of William Street, Plan 307 and Part of Block A, Registered Plan M-70, Township of East Zorra-Tavistock to June 3, 2017. SIGNATURES Authored by: Original signed by Andrea Hächler, Development Planner Approved for submission: Original signed by Gordon K. Hough MCIP, RPP Director

May 26, 2015

This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not be

accurate, current, or otherwise reliable. This is not a plan of survey

Legend

1270

Notes

NAD_1983_UTM_Zone_17N

63 Meters

Parcel Lines

Property Boundary

Assessment Boundary

Unit

Road

Municipal Boundary

Environmental Protection/Flood Overlay

Flood Fringe

Floodway

Environmental Protection (EP1)

Environmental Protection (EP2)

Zoning Floodlines/Regulation Limit

100 Year Flood Line

30 Metre Setback

Conservation Authority Regulation Limit

Regulatory Flood And Fill Lines

Zoning (Displays 1:16000 to 1:500)

ahachler

Polygonal Line

ahachler

Text Box

Original Draft Approved Subdivision Lands

ahachler

Line

ahachler

Text Box

Plate 1: Existing Zoning & Location Map SB 10-05-2 - 2274581 Ontario Incorporated - Ponds Subdivision, Tavistock

Registered

Phase

1Lands

Plate

2:A

pplicant'sD

raftPlan

ofSubdivision

SB

10-05-2-2274581

Ontario

Incorporated-P

ondsS

ubdivision,Tavistock

Labreche Patterson & Associates Inc. Professional Planners, Development Consultants, Project Managers

Via Mail

Our File: P-263-07

April 7, 2015

Ms. Andrea Zietsma-Hachler Development Planner County of Oxford 21 Reeve Street Woodstock, Ontario N4S 7Y3

Dear Ms. Zietsma-Hachler:

10~ Celebrating our zoos. 20;; 1 Oth anniversary!

Re: Draft approved Plan of Subdivision SB10·05·02 Township of East Zorra-Tavistock

~---·~ ... ------. COL'fff OF OXFOPJJ

COMM\JNffY AND STRATEGIC PU\NN!NG OFFICE

o. l?(n\iF1nnnrri n APR 1 3 2015 u

u1:i ~bu. \J L:J A ·~•-•"'.> ·1·0· ~ 1i::.~rf.::"1 ~

FILf'3h \o-oS-7....

OTl.JC::'o'.:l ____ d ' ·~~' .

----·--------!..-~~~~~~~·~~

Mansoura Development Inc., (SB10-05-2), prepared by Guenther Rueb Surveying Limited, (dated April 9, 2010), as amended, comprising Part Lots 21 & 22, Concession 8 (South Easthope) and Part Lot 64, North of Hope Street and West of William Street, Plan 307, Part of Block A, Plan M-70, now in the Township of East Zorra-Tavistock

Now Referred to as the "Pond's Subdivision" and owned by 227 4581 Ontario Inc.

Request for Extension Draft Plan Approval Lapse Date

On behalf of 227 4581 Ontario Inc., Labreche Patterson & Associates Inc. requests an extension to the draft approval lapse date of May 9, 2015 as set out in condition No. 46 of Draft Approval for the above plan.

It was noted that the County of Oxford typically gives a two (2) year extension and that the onus for monitoring the lapse date and requesting further extensions rests with the landowners. The County of Oxford is not responsible for advising landowners when a Draft Plan Approval is going to lapse.

A cheque in the amount of $440.00 representing the County of Oxford fee has been included with this request letter.

We thank you for your consideration of this request and look forward to a quick granting of the extension by the County of Oxford. If you have any questions or need further information, please do not hesitate to contact the undersigned.

Yours truly, Labreche Patterson & Associates Inc .

.Ac..oJ:l:-p~ Scott J. Patterson, BA, CPT, MCIP, RPP Principal, Senior Planner

SP/ad Copy: Will Jaques, Township of East Zorra-Tavistock

330-F Trillium Drive, Kitchener, Ontario N2E 3.J2 • Tel: 519-896-5955 • Fax: 519-896-5355

The Smoke-Free Ontario Act

Township of East Zorra-Tavistock June 3rd 2015

wjaques

Text Box

#5.ba

Smoke-Free Ontario Act (2006)

The province has developed a comprehensive Smoke-Free Ontario Strategy which combines public education with programs, policies and legislation to: help smokers to quit, protect non-smokers from exposure to second-hand

smoke, and encourage young people to never start

Pillars of the Smoke Free Ontario Act

Protection Sales to minors/ Display ban/ Prohibited Places

Prevention ‘What the Health’ / Healthy Schools Program

Cessation Oxford County Public Health Smoking Cessation Clinic

Sales to Minors

The SFOA contains the prohibition put on retailers prohibiting the sale of tobacco products to someone under the age of 19.

Underage test shoppers are used by tobacco enforcement officers to ensure that retailers of tobacco products are not selling tobacco to underage persons.

Display Ban

• As of May 31, 2008, tobacco retailers are prohibited

from displaying tobacco products prior to the purchase transaction.

• The result of this proactive approach has resulted in

over 95% compliance.

Smoking in Public Places & Workplaces

• The SFOA prohibits smoking in all enclosed public

places, enclosed workplaces (including work vehicles) and other places.

• Smoking on restaurant and bar patios is prohibited. (New)

Sports Field and Playground

• Smoking is prohibited near provincial or municipally owned sports fields (20m) set back. (New)

• Smoking is prohibited near children’s play

structures (20m) set back. (New)


Signage will arrive in June

Signage- MOHLTC recommendations

Sporting Areas: If access to a sporting area is permitted from all

directions, 4 signs should be installed; 1) one at each of the primary North, East, South, and West entrances leading to the sporting area; OR 2) one at each of the most common entry points to the sporting area.

If a sporting area is fenced off so that there are less than four entrances to the area, then a sign should be placed at each of the entrances. (NOTE: Excess signs may be used as needed)

Signage- MOHLTC recommendations

Playgrounds: 2 signs posted in the direct vicinity of the

playground.

Fairs / Festival and Community Events

Effective January 1, 2015, smoking is prohibited at restaurant and bar patios, or any area where food and drink is sold, offered for sale or offered for consumption. By this definition, fairs, festivals and other public events where food and beverages are being served are also off limits for smoking, even if they are under open-air.

Fairs / Festival and Community Events

Oxford County Public Health

Our goal is to work with area Municipalities to ensure everyone is aware of these changes.

Oxford County Public Health: → Met with each municipal clerks office and staff → Made contact with event organizers → Created fact sheets, posters, web buttons and

signage → Provided reporting forms → Will provide “smoke-free event” banners

Enforcement of the Act

Oxford County Public Health is responsible for enforcing the SFOA

Enforcement is complaint-based Progressive enforcement

Questions & Answers

Who to contact ??

Smoke-Free Ontario Hotline 519-539-9800 Ext 3496

Gemma Urbani 519-539-9800 Ext 3460

Cathy Bulek-Lachman 519-539-9800 Ext 3437

STAFF REPORT

Report #CSM2015-09

To: His Worship the Mayor and Members of Council From: Will Jaques, Corporate Services Manager Subject: New amendments to the Smoke Free Ontario Act (SFOA) Date: May 28, 2015

Background:

The Smoke-Free Ontario Act came into force on May 31, 2006. In the almost 10 years since that time, the Act has already banned:

Smoking in restaurants and bars; Smoking in or on school property; Smoking in private clubs, sports arenas and entertainment venues; Smoking in the common areas of apartments and other multi-unit

housing; Smoking in workplaces and work vehicles; Smoking or holding lit tobacco in a vehicle carrying children under

the age of 16; The displays of tobacco products in retail outlets; The sale or supply of tobacco products to anyone under 19.

Now, effective January 1, 2015, the Act has further expanded to ban:

1) Smoking on and within 20 metres of children’s playgrounds. This

includes slides, swings, climbing apparatuses, splash pads, wading pools, and sand boxes open to the public, whether or not there is a fee attached.

2) Smoking on sports fields, in spectator areas and a 20 metre area around these. Sports fields include soccer, baseball, basketball, tennis, etc. However, the new legislation does not apply to golf courses. Further, this applies to spaces:

o Owned by the province, a municipality, colleges and universities. o Open to the public, whether or not a fee is charged to enter.

wjaques

Text Box

#5.bb

Staff Report – New amendments to the SFOA Page 2

3) Smoking on bar or restaurant patios, whether covered or not. A restaurant or bar patio is defined as an area:

o Where the public is permitted access, or the area is frequented by employees during the course of their employment or not;

o Food or drink is offered for sale or for consumption; o That is not a private dwelling.

4) Cigarette sales on university and college campuses.

Under the legislation, the Township, as property owner/operator, is required to ensure for our own facilities that:

Notice is given to the public that smoking is not allowed in smoke-free areas;

“No smoking” signs are posted at entrances and exits to the smoke-free areas, in all other appropriate locations, and in sufficient numbers to ensure that the public is aware that smoking is not allowed;

No ash trays or similar items remain in smoke free areas People do not smoke in the smoke-free areas; Someone who refuses to comply with Ontario’s smoking laws does

not remain in a smoke-free area. Enforcement of the Smoke Free Ontario Act, including these most recent amendments, is completed in Oxford County by the Public Health Department. Public Health’s role includes such things as:

Ensuring that all mandatory signs are posted and visible; Determining what promotional tobacco material is acceptable; Ensuring that public places and other appropriate properties and

facilities, remain smoke-free; Take appropriate legal actions against anyone violating the Smoke-

Free Ontario Act.

An individual who contravenes the legislation may be charged with an offence and upon conviction, could be subject to a maximum fine of $1,000 (for a first offence) or $5,000 (for any subsequent offence). However, an owner, operator or manager of a property, facility etc. that fails to comply with their obligations under the Smoke Free Ontario Act may be charged, and if convicted, could be subject to the following maximum fines:


For individuals: $1,000 (for a first offence) or $5,000 (for any further offence);

For corporations: $100,000 (for a first offence) or $300,000 (for any further offence).

Discussion: It is impossible to deny that the Smoke-Free Ontario Act and its various amendments over the past 10 years have allowed the 75–80% of the population that does not smoke the opportunity to have a better quality of life. As we are advised that there is no safe level of second-hand smoke, many will certainly welcome these most recent amendments as it will allow them to better enjoy outdoor spaces, which would have previously allowed for smoking. At the same time, these amendments will bring about additional challenges for municipalities. For East Zorra-Tavistock, while it is true in one sense that the Township has a ‘Smoking By-law’ (#2012-15) already in place to enforce smoking on, around and within various indoor and outdoor facilities, there remains some key distinctions between this by-law and these most recent amendments, which will lead to some major changes within the Township’s parks. In particular:

1) By-law #2012-15 speaks to the required setback distance for smoking being 9 metres (approximately 30 feet) from playgrounds, sportsfields etc. The new legislative amendments now speak to a setback of 20 metres (66 feet), which is over double the distance in the by-law. As an example, for both the Hickson and Innerkip parks, there are now few areas on the entire property where smoking could in fact be permitted, other than ‘potentially’ some areas of the respective parking lots;

2) While By-law #2012-15 does not permit smoking under, or within 9 metres of a covered outdoor facility (ie a Pavilion), the by-law is silent in terms of smoking within an uncovered outdoor patio (ie outdoor fenced-in licensed area). With the new legislative amendments, these areas are considered to be “bar/restaurant patios” and as such, no smoking will be permitted within them. Given the current liquor licensing laws and best practices, it would appear that these recent amendments to the Provincial smoking legislation took little consideration of these requirements that have been developed and will now lead to the following challenges:


a. For event organizers, controlling smoking on their premises, especially after nightfall, could be a daunting task. Again, keep in mind that property owners, event organizers etc. have a role in ensuring smoking is not occurring on or within their premises;

b. Allowing patrons to exit and re-enter an outdoor licensed area

throughout an event (again, especially after nightfall) could be a huge challenge for event organizers. As there can be no designated smoking area that is operated in conjunction with an area in which food or drink is served, with patrons coming and going from the licensed area throughout an event, it will become much more difficult to control ‘extra-curricular activities’ occurring outside the licensed area (which, can also ultimately affect behaviour within the licensed area). This can certainly lead to additional liability for event organizers as they attempt to gain as much control as they can over their event, as well as for the Township, as owner of the property.

Regardless, event organizers have a duty and an obligation to monitor and have control over their licensed alcohol events, as they have always had in the past. As such, whatever resources are necessary (ie additional event personnel, licensed security, paid duty police officers etc.) to monitor and control the event, will be required. While the Alcohol and Gaming Commission of Ontario (AGCO) have always considered ‘fringe areas’ to a licensed event (ie parking lots, just off the property hosting the event etc.) to be related to the event itself, now, as patrons would be allowed to come and go from these areas throughout an event, required monitoring and control will now absolutely include these areas. The additional resources to monitor and control an event will have financial implications for event organizers, and may ultimately take away from the success of the event. Alternatively, having a policy of no re-entry to avoid some of these potential challenges is certainly an option, but it may also lead to a drop in event attendance (which may also take away from the overall success of the event).

3) Without a doubt, the largest challenge with the recent amendments

will be the interpretation of the new legislation related to smoking at public events. For Council’s benefit, I have provided the amendments directly from the legislation that pertain to bar/restaurant patios:


Restaurant and Bar Patios:

13. (1) Restaurant and bar patios are prescribed areas for the purposes of paragraph 7 of subsection 9 (2) of the

Act. O. Reg. 206/14, s. 2.

(2) Subject to subsection (3), a restaurant or bar patio is an area that is not an enclosed public place or an enclosed

workplace and that meets all the criteria set out in the following paragraphs:

1. The public is ordinarily invited or permitted access

to the area, either expressly or by implication, whether or not a fee is charged for entry, or the area

is worked in or frequented by employees during the course of their employment, whether or not they are

acting in the course of their employment at the time.

2. Food or drink is served or sold or offered for

consumption in the area, or the area is part of or operated in conjunction with an area where food or

drink is served or sold or offered.

3. The area is not primarily a private dwelling. O. Reg. 206/14, s. 2.

(3) With respect to a branch of the Royal Canadian Legion

that immediately before November 18, 2013 operated an area that would otherwise be a restaurant or bar patio as

described in subsection (2), a restaurant or bar patio is,

(a) that area, if any, that was a “covered or partially

covered restaurant or bar patio” within the meaning of this Regulation as it read at that time; and

(b) any area that the branch commenced to operate

on or after that date that is a restaurant or bar patio as described in subsection (2). O. Reg. 206/14, s. 2.

The major challenge is coming with the interpretation of clause 13(2).2 (above), which states that smoking is not permitted where:


“Food or drink is served or sold or offered for

consumption in the area, or the area is part of or operated

in conjunction with an area where food or drink is served or sold or offered.”

The part of the above clause which states, “…or the area is part of

or operated in conjunction with an area where food or drink is served or sold or offered…” is being interpreted by Health Units in the Province (including Oxford Public Health), to mean that it is actually now illegal to:

“Smoke tobacco or hold lighted tobacco at any part of the fair, festival or special/community event where food or

beverage is served, offered for sale, or offered for consumption.”

While designated smoking areas could be an option for some properties in other municipalities where these events are hosted, the layout for most of East Zorra-Tavistock’s parks will not cater to this opportunity. As such, regardless of the 20 metre setback distances from playgrounds, sportsfields etc. already built into the new legislative amendments, basically, no smoking will be permitted on Township lands/property hosting a fair, festival or special/community event, sporting event etc. that is serving food/beverage. Using the outdoor fenced-in licensed area again, as an example, this means that not only would a patron need to leave the licensed area to smoke, they would actually now need to leave the entire property. While it is entirely understood that “legality vs. reality” will certainly be in effect, again, as property owner, the Township cannot show any sign of encouraging this type of behaviour and is obligated to do everything that it can to keep smoking from occurring on its property, in order to avoid serious potential fines.

Given the confusion that the new “20 metre rule” vs. the “no smoking at all if there is food/beverage being sold/served/consumed rule” will cause for everyone involved, it certainly begs the question as to whether smoking just should simply be banned at all times on Township owned recreational lands. However, as the new legislative amendments fall short of requiring this, it would be entirely the responsibility of the Township to implement and enforce such a requirement, if brought about under by-law.


Over the next little while, Staff’s approach to the legislation will continue as

follows:

1) Add a link regarding the new legislative amendments from Public Health’s section of the Oxford County website, to the Township’s website: http://www.oxfordcounty.ca/Smoking/Smoke-Free-Ontario/New-rules-for-2015

2) Ensure all new required signage is installed in all appropriate locations; 3) Ensure local recreation committees, primary facility users, and event

organizers (where possible) are aware of the legislation. The primary purpose of this report has been to bring to Council’s attention the new amendments to the Provincial smoking legislation, including Staff’s

perspective on some of the perceived challenges with the amendments. However, it is important with such issues to also hear from those directly involved in interpreting and enforcing the legislation. As such, Public Health has been invited to the June 3, 2015, meeting to also review and discuss the legislation with Council. Questions from Council can also be directed to Public Health representatives at that time. Attachments:

1) Background - Smoke Free Ontario Act:

http://www.ontario.ca/health-and-wellness/smoke-free-ontario Recommendations: 1. None at this time. For Council information only. C.A.O. Comments Good update and summary on the issue. See additional comments below.

Report prepared and submitted by:

Jeff Carswell Chief Administrative Officer

Will Jaques Corporate Services Manager

http://www.oxfordcounty.ca/Smoking/Smoke-Free-Ontario/New-rules-for-2015

http://www.oxfordcounty.ca/Smoking/Smoke-Free-Ontario/New-rules-for-2015

http://www.ontario.ca/health-and-wellness/smoke-free-ontario


CAO comments continued: Under our parks and recreation system, especially for Hickson and Innerkip where there is limited staff involvement related to the events taking place, there are significant challenges. We are reluctant to push this responsibility to the volunteer recreation committees and in many cases the events are run by the volunteer groups. This is just another regulatory burden being shifted to municipalities. Over recent years the insurance industry, AGCO, Police and others have shifted responsibility to the property owner (municipality) to maintain tight controls and responsibility for activity taking place on their property. This is just another regulation that threatens our current system of very limited staff involvement with park operations in Hickson and Innerkip. While staff have attempted become more involved with respect to some facility maintenance and inspection activities, involvement with event activities will be much more challenging. While each regulatory item (smoking, liquor licence, risk/liability, contracts/agreements) on their own are not overly significant, when compounded, they begin to cause significant challenges and potential exposure to the Township in this area.

#6.a

Placeholder page for Agenda Item 6.a – Conferences & Seminars

#6.b

Placeholder page for Agenda Item 6.b - County Council – Update & Questions

#6.c

Placeholder page for Agenda Item 6.c – Staff Reports and Questions for Staff

STAFF REPORT

Report #PW2015-17

To: His Worship the Mayor and Members of Council From: Dennis O’Neil, Director of Public Works and Development Re: Public Works and Development – June 2015 Council Report Date: May 27, 2015 Departmental Highlights:

Tree planting is complete. Tree removal should begin in mid-May. Stump grinding and cleanup is

tentatively scheduled for mid-June. Bridge washing is 50% completed and should be completed within the

next week. Street sweeping is complete. A second sweeping will be done in

Tavistock prior to the Fair and Tavistock and Innerkip will be done later in the year, after leaves fall.

Catch basin cleaning will be done in Tavistock and Innerkip in June or July depending on possible Larvacide treatments being done by Oxford County Board of Health.

Weather conditions have been favourable for road maintenance to date, and Calcium applications are currently working very well. A long, dry summer could cause dusting issues late in the year as applications were done a bit earlier than past years.

Gravel resurfacing is complete and roads have been graded with dust suppressant applied.

June projects will include guiderail installation on Braemar Side Road, some cleanup from storm washouts, ditch work, grass cutting and clean up from tree removals and stumping. Other normal day to day maintenance activities will be completed as well.

Completion of the work agreed to at the Kirby residence will also be a priority for the month of June. This work consists of the installation of a catch basin and some grading in front of the garage.

Legislative Updates:

Ontario Government Launches Consultations on Infrastructure Priorities. OGRA “Heads up Alert” is attached.

wjaques

Text Box

#6.d

Staff Report – Public Works/ Development Monthly Report Page 2

Status of Significant Capital Projects:

Capital Project Current Status

Victoria/ Homewood Reconstruction Program

Preconstruction meeting held May 26, 2015 New anticipated start date is June 15, 2015

Bridge #0003 (11th Line south of Braemar)

Preconstruction meeting held May14, 2015 Permit issued by Upper Thames Conservation authority May 22, 2015. Anticipated start date July 1, 2015 Full road closure will be required. Signs related to gas tax funding have been made and should be in place next week.

Bridge Study (Every two years)

Planned for 2015 Q3/4

2008 Tandem Replacement Tender accepted April 15, 2015 Delivery anticipated later in 2015 (Q3/4)

Fibremat - 15th Line Planned for mid-July, 2015 Tender accepted May 6, 2015

13th Line North End Pulverize & Pave

Anticipated start date late June, 2015 Staff is currently considering piggy backing asphalt supply and placement on the Oxford County asphalt tender.

Adam Street, Tavistock - Shave & Pave

To be completed in conjunction with 13th line.

Sidewalk (Tavistock Post Office area)

Plans completed in 2014. Quotes obtained in April, 2015. Does not require Council acceptance as per procurement policy. Work to be done in July/August, 2015, when school is out.

Sidewalk (general) Several areas requiring repairs Will be completed late summer 2015.

Streetlights Four new lights in Innerkip (Currah Street, Main Street and Blandford street South end) activated May 21, 2015. Additional locations to be identified.

Guiderails (from 2014) In progress from 2014 Shoulder widening and Bank improvements completed on the Breamar road and post and cable planned for early June.

Top Coat Asphalt (Jacob/William Streets, Tavistock)

Working with developer to coordinate with second phase of the adjacent development.

Top Coat Asphalt (Main and George, Innerkip)

In discussions with developer to coordinate work. This work may need to be done separately due to timing restraints.


Status of Drainage Matters:

Drain Name Status

Matheson Drain 2014 Substantially complete. Final grading and deficiency list completed in early May. Minor finishing items, settlement etc.

Goring Drain Branch A 2014 Completed. Timms Creek Drain Branches D & E 2014

Engineer’s Report adopted April 1, 2015 Court of Revision held May 6, 2015. Appeal period has passed with no appeals filed. Tender documents being produced with a closure date of June 22, 2015 and Council consideration July 2, 2015.

Visser Culvert Crossing Kenn Smart appointed at April 15, 2015 Council meeting Site meeting was held May 13th 2015. There did not seem to be any concerns at the meeting. Ken Smart now working on the report.

Status of Development Matters:

Development Location Nature of

Development Status/Highlights

Hickson Estates Hickson 8 Single Family Dwellings

Draft Plan Approved June19, 1995 Registered December 5, 2014 Plan 41M-298 2 Houses Completed. Developer working on completing base asphalt and street lighting

Innerkip Meadows, Innerkip – 125 Single Family Dwellings and 1 Townhouse Block Innerkip Meadows (Phase 1)

Innerkip 13 Single Family Dwellings

Registered May 9, 2012 Plan 41M-277 100% built

Innerkip Meadows (Phase 2)

Innerkip 20 Single Family Dwellings

Registered January 24, 2014 Plan 41M-293 20% built Two new starts in May / June and one additional lot sold.


Development Location Nature of

Development Status/Highlights

Innerkip Meadows (Phase 3)

Innerkip 24 Single Family Dwellings + Townhouse Block proposed

Planning stages Subdivision Agreement amendment under development Will require road and service installation for this phase County advised Draft Approval has lapsed and a new subdivision application is needed for subsequent phases.

Divell Development (James / Main Street)

Innerkip 5 Single Family Dwellings on James + Townhouse Block on Main St (up to 28 units)

Draft Plan Approved February 14, 2013 Not registered No subdivision agreement or Site Plan yet for Townhouse Block

ATSA Corp

Innerkip 10 Single Family Dwellings + 1 Duplex

Plan Registered Plan 41M-288 (3 lots south side of Scott St) Plan 41M- One lot built on to date

The Ponds, Tavistock – 75 SFD, Draft Plan Approval May 22, 2012 The Ponds (Phase 1)

Tavistock 21 Single Family Dwellings

Registered August 13, 2014 Plan 41M-295 80% Built Three new starts and all but two lots sold.

The Ponds (Phase 2)

Tavistock Phase 2 being planned and detailed engineering underway.

Loewith (Phase 1)


Registered June 30, 2011 Plan 41M-269 100% built Services complete, security released

Loewith (Phase 2)


Registered December 13, 2012 Plan 41M-284 80% built In 1 Year Maintenance Period. Permit applications submitted for the last two lots.


Attachments:

OGRA Heads Up Alert – Government of Ontario to Launch Consultations on Infrastructure Priorities

Recommendation: 1. None. For Council information only. C.A.O. Comments Good update.



Dennis O’Neil Director of Public Works and

Development

Government of Ontario to Launch Consultations on Infrastructure Priorities Last year, the Government of Ontario pledged to invest $130 billion over 10 years in public infrastructure under Building Ontario Up. A significant amount of that total investment, $31.5 billion, is allocated to Moving Ontario Forward, Ontario’s plan to improve public transit, transportation, and other priority infrastructure projects. Of that $31.5 billion, the government has allocated $15 billion for regions outside the Greater Toronto and Hamilton Area (GTHA). Earlier this week, the government announced that it will be launching consultations to inform the design of new infrastructure programs and a framework to prioritize needs for communities and regions outside the GTHA. For more information on this process, a discussion guide has been released. It can be found here. The deadline to submit feedback is September 18th, 2015. The government has also indicated that additional opportunities to provide advice will be available through regional roundtable meetings that will be held across the province in June and July. Feedback can be submitted online or in writing. Ontario Good Roads Association encourages all of its members outside the GTHA to participate in these consultations so the Province has the most accurate information when making decisions related to infrastructure investments. The mandate of the Ontario Good Roads Association is to represent the transportation and public works interests of municipalities through advocacy, consultation, training and the delivery of identified services.

Ontario Good Roads Association 1525 Cornwall Road, Unit 22 Oakville, ON L6J 0B2

(T): 289-291-OGRA (6472) (F): 289-291-6477 www.ogra.org

May 22, 2015

http://www.ontario.ca/document/moving-ontario-forward-outside-greater-toronto-hamilton-area

https://www.ontario.ca/business-and-economy/infrastructure-consultation

http://www.ogra.org

STAFF REPORT

Report #CBO2015-07

To: His Worship the Mayor and Members of Council From: John Scherer, Chief Building Official Re: Building Department – June 2015 Monthly Council Report Date: May 27, 2015 Departmental Highlights:

Cross Appointment of Deputy CBO Agreements – Approved by Blandford-Blenheim and Zorra in progress


Comments, review and ‘preview’ training has ended for the draft revision to Minimum Distance Separation (MDS) Formulae.

Monthly Permit Activity:

wjaques

Text Box

#6.e

Staff Report – Building Department Monthly Reporting Page 2

Number of Permits and Values

Staff Report – Building Department Monthly Reporting Page 3

Attachments: Recommendation: 1. None. For Council information only.

C.A.O. Comments Good update.

Report prepared and

submitted by:


John Scherer Chief Building Official

Zoning Officer

Director of Public Works and Development Review:

Dennis O’Neil

Director of Public Works and Development

STAFF REPORT

Staff Report #CBO2015-07

To: His Worship the Mayor and Members of Council From: John Scherer, Chief Building Official Re: Innerkip Seniors Apartment - Permit Fees Date: May 27, 2015 Background: Grace Breen has submitted a letter on behalf of Innerkip Seniors Apartments Inc. requesting the Township waive fees and deposits associated with the proposed addition to the apartment building located at 30 Balsam Street in Innerkip. These fees include Building Permit Fees, Deposits, Site Security Fees and Site Plan Agreement Fees. Information:

Section 7.(1) of the Building Code Act (BCA) states Council has the authority to set Building Permit Fees. Section 7.(2) states fees must not exceed the anticipated reasonable costs to enforce the Act. Fees collected under the Township Building Bylaw should cover the direct and indirect costs required to enforce the BCA. Under Section 7.(6) of the BCA, if the Principal Authority wants to change any fee the Principal Authority would be required to serve public notice and schedule a public meeting as required by the BCA. As an alternative to the above, the Township can provide a grant to cover a portion of the entire cost of the required fees.

wjaques

Text Box

#6.f

Staff Report – Innerkip Seniors Apartment – Permit Fees Page 2

Discussion:

User fees collected by a municipality help to offset the cost of service delivery. Building departments attempt to fully cover costs associated with the enforcement of the BCA. While the Building Permit fee (approximately $11,000.00) may seem high, staff would expect to collectively spend 130 or more total hours on this project. To help illustrate where this time is spent: Item Staff Areas Involved Approx. Staff Hours

Site Plan & Agreements Fire/Bldg/PW/CAO/Clerk 25 Plans Exam Fire/Bldg 30 Site Inspection/Meeting Fire/Bldg 45 Admin Support 5 Occupancy/Final Fire/Bldg/PW 15 Zoning Review Bldg/Planning 10

TOTAL Staff Time & Cost 130hrs @ $75/hr = $9750.00

**The chart above captures actual staff time and overhead, but does not include indirect costs such as Gas, Fleet wear, E&O insurance etc.

As an example of fees associated with a project similar in size and ‘difficulty’, the renovation and expansion of the former Tavistock library was charged a building permit fee of $9,883.80. When reviewing the time spent on site by Fire and Building, approximately 40 Hours of staff time was used. Other areas of staff involvement fall in line with the approximate hours in the table above. Waiving or subsidizing development fees is usually geared to larger municipalities who are wanting to redevelop downtown cores and other areas of concern. Projects outside of these areas would not receive these subsidies regardless of profit status. Deposits are taken to ensure a project is completed and generally meets approved plans and specifications at the time of permit issuance. The deposits can be used to enforce a certain aspect of the Building Code or can be used to repair/finish an item on Township property. Not having access to these deposits would mean the Township may be out of pocket if the need arises to repair or enforce an item. Deposits are also taken to ensure construction is fully completed with no major or minor deficiencies.

Staff Report – Innerkip Seniors Apartment – Permit Fees Page 3

In recent years, the County of Oxford was denied a fee reduction for a project within East Zorra – Tavistock and numerous other “Geared to Income” projects did not receive fee reductions. Ultimately, not collecting anticipated building permit fees could result in a shortfall in Township Revenue. Recommendation:

1. That council not waive Building Permit Fees, Deposits or Agreement fees associated with the Innerkip Seniors Apartment addition project.

C.A.O. Comments


I agree.


John Scherer Chief Building Official

Well written report! I agree with all points made in this report and would fully support John’s recommendation. There has already been significant staff time spent on this project and all indications are that this will continue.

Dennis O’Neil Director of Public Works and

Development

INNnRrilp SnNroRS Ap¡,.RTttlENTS rNC.Box 372, fnnerkip, Ontario NOJ IMO

Phone (5r9) 469-3733 Fax (5r9) 469-3734

May 2oth, 2oL5

John Scherer, Building Department ChiefTownship of East-Zorra Tavistock

90 Loveys Street, Box 1-00,

Hickson, ON NOJ 110

Dear Mr. Scherer,

As you are aware, lnnerkip Seniors Apartments is proposing to construct 16 additional apartment unitson its site at 30 Balsam Street in lnnerkip. Our goal is to increase the supply of affordable housing forolder adults and seniors, a goal shared with the Township of East-Zorra Tavistock and the County ofOxford.

ln February, Township Council approved the zone change application that-was required to increase thenumber of apartment dwellings on the site and reduce the parking requirements for the development.We have also submitted a site plan application and are awaiting comments from Township and County

staff regarding the submitted site plans.

Currently, we are working towards starting construction in July 20L5 as our development teamconsisting of Reid and Deleye, Nicholson Sheffield Architects, Strik Baldinelli & Moniz and lntegratedEngineering complete the full set of building and site drawings. lnnerkip Seniors Apartments is also closeto finalizing the details surrounding the re-mortgaging of the existing property to help finance theconstruct¡on of the proposed units.

As we move through the final pre-construction stages, lnnerkip Seniors Apartments would like toformally request the following assístance from the Township of East-Zorra Tavistock in creating new

affordable housing:

1) Waiver of Building Permit Fees; and

2l Waiver of Site Security Fees required by the Township as part of the Site Plan Agreement.

For your information we have also formally requested assistance from the County of Oxford and on May

t3, 2015 Oxford County Council approved :

1) Capital funding of 5688,0002l Waiver/offsetting grant of the County's development charges;3) A property tax rate for the 1-6 new units equivalent to the single family residential rate; and

4l Continuation of the current subsidies for the RGI apartments at our existing apartment building.

It is our understanding that a project-specific housing facilities by-law will be established by the Countyof Oxford to provide the above incentives for the new affordable housing addition. Our non-prof¡t willthen enter into a new long term housing contribution agreement with the County.

We recognize the importance of co-operation between the Township and our organization in creatingnew affordable housing and we hope that you can forward the request for two forms of assistance toTownship Council in the near future.

Yours Tru

Grace Breen

President

lnnerkip Seniors Apartments lnc.

STAFF REPORT

Report #FC2015-05

To: His Worship the Mayor and Members of Council From: Scott Alexander, Township Fire Chief Re: Fire & Protective Services – June 2015 Council Report Date: May 26, 2015 Departmental Highlights:

• Fire Department: o Attended OAFC Conference May 3-6

OFM Update: Change in Field Advisor support, there will no longer be a dedicated advisor. Lead Managers will be dedicated to specific areas of Ontario Fire Service, and contact information provided to contact them when needed.

Creation of monitoring and review of operations, OFM aim is to audit and review every fire department in Ontario

Awaiting OFM Communique detailing the specifics of how new operations will be implemented

o Vulnerable Populations: Province achieved 94% compliance with new regulations in 2014. Overall, most fire departments will be evolving to a monitoring & maintenance position for 2015

o Participated along with the Oxford Injury Prevention Team in Bike Rodeos in Innerkip on May 12 and Hickson on May 21. Innerkip had approximately 30 bikes, and addition of cement truck from Lefarge for discussing bike safety on the roads. Hickson had approximately 20 bikes. Tavistock is scheduled for June 15.

o Controlled Burn Approvals for April: 27, Year to Date: 43 • Emergency Management:

o Completed Note Taking Course (part of 5 mandatory training

courses for CEMC’s as per Ontario Regulation 380/04 January 8, 2015), awaiting date for final mandatory course (IMS 200).

o Participated with surrounding municipalities for planning for Avian Flu responses, no more reported infected flocks, awaiting 3 month isolation period to begin upon final index farm eradication

o Emergency Preparedness Week May 3 to 9 update – “Know the

http://www.emergencymanagementontario.ca/english/EPWeek2015/EPWeek_2015.html

wjaques

Text Box

#6.g

risks. Reduce them together.” Campaign yielded 7 responses. Winners of the Red Cross 72 Hrs. Emergency kits are Kim Hutcheson from Tavistock and Tina Sawdon from Innerkip.

o County wide launch of www.oxford72hours.ca. The launch of the website has been a success with more than 1200 visits to the new site in the first 12 days.

o Will be attending the Ontario Association of Emergency Managers general meeting from May 27-29. The main focus of the meeting is Vulnerable Populations & Emergencies, and Elliott Lake Inquiry

o St. Clair Sector CEMC meeting upcoming in Chatham on June 2 o Planning will begin in May for upcoming fall 2015 training and

County-wide exercise Legislative Updates:

• New Provincial Emergency Operations Centre (PEOC) opened on May 4 in Downsview.

• Request for Municipality/NFPP Community & Fire Department Profile Data Collection released, information due back to OFM by June 30

• OFMEM has released 2 new seminars across the province: Fire Safety Planning Seminar Fire Safety Inspection Order Seminar



Communications System • System design is ongoing by Spectrum, anticipated launch now expected 1st quarter of 2016

• Portable & mobile radios pre-purchased, ready for installation at a date to be confirmed

• Rural Municipality County meeting in mid-June for Spectrum status update

Tanker Replacement (Innerkip Station)

• Pre-construction meeting in February • Change order approved & returned mid-May • Received word May 26 that chassis arrival

date delayed until September, final truck delivery estimated mid-December

Downspout Redirection (Tavistock Station)

• Ongoing

http://www.oxford72hours.ca/

Tanker Body Work (Hickson Station)

• Ongoing

Facility Major Maintenance • Q3/4 Projects Attachments:

• None Recommendation: 1. None. For Council information only. C.A.O. Comments Good report.



Scott Alexander Township Fire Chief

STAFF REPORT

Report #BCO2015-03

To: His Worship the Mayor and Members of Council From: Melanie Shiell, By-law Compliance Officer Re: By-law Compliance – June 2015 Council Report Date: May 29, 2015 Departmental Highlights:

• As time permits, developing policy options for enforcement of location specific complaints (ie. validity of complaints from across town, out of area)

• Working with the Summer Student to develop tracking and by-law statistics – currently evaluating a couple of different options (Sharepoint and Firepro)

• As time permits, policy for non-compliance to Property Standards Orders (clean-up process etc.)


• None to report By-law Compliance Activity for April 2015

Key Indicators for Council: Type of By-law Compliance response requests by residents, as well as Staff success in bringing resolve to By-law Compliance requests.

OCCURRENCE TYPE

NUMBER OF NEW OCCURRENCES (Commenced this Month)

NUMBER OF ON-GOING

OCCURRENCES (Commenced prior to this

Month)

YEAR TO DATE OCCURRENCES

Open Closed Open Open Closed

Property Standards 4 1 2 Clean Yard 4 3 1 3 Animal Control 2 Parking 1 1 45 45 Noise Nuisance

wjaques

Text Box

#6.h

Zoning 1 Illegal Dumping Inquiry 4 4

TOTAL 5 4 5 51 56 Update on Significant Files: In addition to the information reported publicly for this report, an update on significant on-going files is included in the Closed Session agenda. Attachments:

• None

Recommendation: 1. None. For Council information only. C.A.O. Comments Good update.

Report prepared

and submitted by:


Melanie Shiell By-law Compliance Officer

Department Approval

Scott Alexander Fire Chief / Protective

Services Manager

STAFF REPORT

Report #CSM2015-10

To: His Worship the Mayor and Members of Council From: Will Jaques, Corporate Services Manager Re: Corporate Services – June 2015 Council Report Date: May 29, 2015 Departmental Highlights:

Health and Safety training completed for 13 park students (Innerkip = 11, Hickson = 2), plus 4 park supervisors (2 paid, 2 volunteer)

Township was successful with Pan Am Torch Relay Grant Application ($5,000)

HST Audit is occurring on June 1st Proceeded with advertising and posting notices for property disposal

re: surplus portion of Stonegate Park


Minister Open to ‘Big Changes’ in Municipal Elections: Speaking in an interview with the Toronto Star, the Minister of Municipal Affairs and Housing indicated that he is open to significant changes to Ontario’s municipal elections, including the new ranked ballot initiative

and a shorter campaign period. Read the full story: http://www.thestar.com/news/city_hall/2015/04/27/ontario-open-to-big-changes-in-municipal-elections.html

“Ranked Ballots” for Municipal Elections: Ontario is taking steps towards giving municipalities the option of using ranked ballots in future municipal elections. Ranked ballots allow a voter to rank candidates in order of preference instead of voting for a single candidate. The option to use ranked ballots would give municipalities an alternative to the current municipal voting system. http://news.ontario.ca/mah/en/2015/05/ranked-ballots-would-give-more-choice-to-municipalities.html?utm_source=ondemand&utm_medium=email&utm_campaign=m

http://www.thestar.com/news/city_hall/2015/04/27/ontario-open-to-big-changes-in-municipal-elections.html

http://www.thestar.com/news/city_hall/2015/04/27/ontario-open-to-big-changes-in-municipal-elections.html

http://news.ontario.ca/mah/en/2015/05/ranked-ballots-would-give-more-choice-to-municipalities.html?utm_source=ondemand&utm_medium=email&utm_campaign=m




wjaques

Text Box

#6.i

Staff Report – Corporate Services Monthly Reporting Page 2

Premier Announces Members of Community Hubs Advisory

Group: The Premier has announced the nine members who will serve on the government’s Community Hubs Advisory Group, alongside Karen Pitre, the Premier’s Special Advisor on Community Hubs. Find

out more about the members of the Premier’s advisory group: http://news.ontario.ca/opo/en/2015/04/premier-wynne-appoints-community-hubs-advisory-group.html

Bill 8 (Public Sector and MPP Accountability and Transparency Act, 2014): The Ontario Gazette notes that Bill 8, Public Sector and MPP Accountability and Transparency Act, 2014 and related regulations affecting municipal governments are to be proclaimed in effect on January 1, 2016. Schedules 6 and 9 of the Bill relate specifically to municipal governments. The Bill’s key features include:

o The Ontario Ombudsman will become the default ombudsman for municipal governments that do not appoint a municipal ombudsman, except in the City of Toronto.

o The Ontario Ombudsman will have ‘final oversight’ of individual complaints where a municipal ombudsman has been appointed, except in the City of Toronto.

o The Ontario Ombudsman will have oversight of municipal auditors general and integrity commissioners. The government has not provided clarification on the scope of the Ontario Ombudsman’s powers in these areas.

o The Ontario Ombudsman will be able to conduct ‘systemic’

investigations of all municipal governments, including the City of Toronto.

o The existing closed meeting investigation regime will be maintained. The Ontario Ombudsman will continue to be the default closed meeting investigator where a municipality has not appointed a closed meeting investigator. The definition of ‘meeting’ will fall to the Municipal Act review. (AMO’s Bill 8

submission provided advice on this definition.) o By regulation, boards of health, library boards, long-term care

homes, and police services boards are to be excluded from an Ombudsman’s oversight.

o The new Patient Ombudsman will have oversight of long-term care homes.

It should also be noted that some municipalities are investigating the creation of local accountability officers as provided by the Bill, and some are also looking at how to share accountability officers. http://www.ontla.on.ca/web/bills/bills_detail.do?locale=en&BillID=3000&detailPage=bills_detail_the_bill

http://news.ontario.ca/opo/en/2015/04/premier-wynne-appoints-community-hubs-advisory-group.html

http://news.ontario.ca/opo/en/2015/04/premier-wynne-appoints-community-hubs-advisory-group.html

http://www.ontla.on.ca/web/bills/bills_detail.do?locale=en&BillID=3000&detailPage=bills_detail_the_bill

http://www.ontla.on.ca/web/bills/bills_detail.do?locale=en&BillID=3000&detailPage=bills_detail_the_bill


http://www.amo.on.ca/Advocacy.aspx?searchtext=bill+8&searchmode=exactphrase&date=0;&issue=0;&category=0;

Ontario Trillium Fund

The Ontario Trillium Foundation (OTF) has released the registration and application deadlines for the first granting round of 2015, with registrations from potential applicants being accepted starting July 22, 2015. The new Investment Strategy is evidence based, and focussed on creating measurable, positive impact in Ontario communities. The new strategy works to make changes in six different Action Areas: Active People, Inspired People, Prosperous People, Promising Young People, Green People and Connected People. The names of these Action Areas reflect the changes that OTF is working to see in the lives of the people of Ontario. Organizations will have access to applications for each Investment Stream: Seed (for new ideas); Grow (for scaling up ideas that work), Capital (for community infrastructure) and Collective Impact (for bringing fundamental change with collective action). The grant application deadlines for each stream are as follows:

• Grow Grants: Aug 26, 2015 • Seed and Capital Grants: Sept 2, 2015 • Collective Impact Grants: there are no deadlines for submitting applications and they will be accepted on an ongoing basis.

Between now and July 22, potential applicants can visit www.otf.ca and contact OTF Support Centre to help themselves prepare for the application process.

Consultation on Infrastructure Funding for Areas Outside of

Greater Toronto and Hamilton Areas (GTHA): The provincial government is beginning consultations on Moving Ontario Forward

– Outside the GTHA. The consultation will run through the summer with a number of roundtables to be announced and comments are due by September 18, 2015. http://www.ontario.ca/business-and-economy/infrastructure-consultation

http://www.amo.on.ca/Advocacy.aspx?searchtext=bill+8&searchmode=exactphrase&date=0;&issue=0;&category=0

http://www.amo.on.ca/Advocacy.aspx?searchtext=bill+8&searchmode=exactphrase&date=0;&issue=0;&category=0

http://www.ontario.ca/business-and-economy/infrastructure-consultation

http://www.ontario.ca/business-and-economy/infrastructure-consultation


FCM Report on Strengthening Housing in Canada: The Federation of Canadian Municipalities has released a report detailing the challenges facing Canada's housing system, and presenting a series of recommendations for more "resilient and prosperous" housing in Canada: http://www.fcm.ca/Documents/reports/FCM/Built_to_Last_Strengthening_the_foundations_of_housing_in_Canada_EN.pdf



Carpet Replacement (Township Office)

TBD

Various Maintenance Items (Township Office)

TBD

Lunchroom Table and Chairs (Township Office)

TBD

Pay Equity Study/ HR Review TBD

Status of Land Use Planning Matters:

Applicant Location Application

Type Nature of

Application Status of

Applications

Hartholm Farm Ltd.

595570 County Rd. #59, RR#6 Woodstock

OPA Severance

ZBA

Severance of an existing Agricultural Business, also requires OPA and ZBA

Application submitted, however, applicant is still reviewing additional items prior to proceeding further.

Marshall 675369 16th Line, RR#1 Innerkip

Severance Technical Severance to reinstate lot line

Application approved. Conditions being fulfilled.

Vink 716009 18th Line, RR#1 Innerkip

Severance Creation of new lot/ Technical Severance

Application approved. Conditions being fulfilled.

http://www.fcm.ca/Documents/reports/FCM/Built_to_Last_Strengthening_the_foundations_of_housing_in_Canada_EN.pdf

http://www.fcm.ca/Documents/reports/FCM/Built_to_Last_Strengthening_the_foundations_of_housing_in_Canada_EN.pdf


Applicant Location Application

Type

Nature of

Application

Status of

Applications

Fulton 200 William St. S. Tavistock

Severance Creation of new lot

Application approved. Conditions being fulfilled

Trustees of South Zorra Baptist

615433 13th Line, RR#6 Woodstock

ZBA Re-zoning from Institutional to Special Rural Residential

Application approved on May 6, 2015. No appeals registered prior to deadline (May 28, 2015)

Sharon Farms Ltd.

55 Woodstock Street North, Tavistock

ZBA Re-zoning from Institutional to Special Central Commercial

Notice of Complete Application issued May 29, 2015.

Attachments:

N/A Recommendation: 1. None. For Council information only. C.A.O. Comments Good update.




STAFF REPORT

Report #CSM2015-11

To: His Worship the Mayor and Members of Council From: Will Jaques, Corporate Services Manager Subject: Canada 150 CIP2015 Grant Program Date: May 29, 2015

Background:

The Township has been recently advised of the “Canada 150 Community

Infrastructure Program” grant program. This is a $150 million national program that is part of the Federal government’s coordinated approach to

celebrating Canada’s 150th anniversary. In Southern Ontario, $44 million (of the $150 million) will be delivered over 2 years for eligible projects, through the Federal Economic Development Agency for Southern Ontario (FedDev Ontario). These are the key aspects of the grant program:

1) The types of eligible projects (from the application form): a. Community centres (including Legion Halls); b. Cultural centres and museums; c. Parks, recreational trails such as fitness trails, bike paths and

other types of trails; d. Libraries; e. Recreational facilities including local arenas, gymnasia,

swimming pools, sports fields, tennis, basketball, volleyball or other sport-specific courts, golf courses, ski hills or other types of recreational facilities;

f. Tourism facilities; g. Docks; h. Cenotaphs; and, i. Other existing community infrastructure for public benefit such

as, but not limited to, local roads, connectivity and broadband, drinking water treatment and distribution systems, local airports, solid waste management and wastewater infrastructure (please describe)

wjaques

Text Box

#6.j

Staff Report – Canada 150 CIP2015 Grant Program Page 2

2) Further, these types of projects seem to be consistent with the sample project titles in the Application Guide, which include:

a. Improvements to the municipality's recreational trail b. Renovation of the community centre's gymnasium c. Expansion of the community hall's auditorium d. Repair of the cultural centre's roof e. Rehabilitation of the playground

3) The project cannot increase the existing asset’s footprint by more than

50%;

4) The more inclusive the project (the more people that can enjoy it), the better;

5) Regional partnerships for projects, if they can be incorporated, could

be considered an asset;

6) While the program can provide up to 50% of the funding for the project, priority may be given to those seeking no more than 33.3%. Further, the amount of grant funding requested cannot exceed $1 million, per project;

7) Multiple projects per Municipality ARE acceptable. However,

prioritization of projects is required to be completed (as per #6 in the application form);

8) In order to complete the application form, a fairly accurate project

budget is required, including costs for: a. Planning/Design/Engineering b. Repair/Construction c. Project Management d. Other (specify) e. Contingency (up to 10% of the project subtotal)

9) Further, the budget for funding the request must also be included:

a. Amount of grant funding requested b. Amount of applicant funding being contributed c. Other government funding being contributed/ applied for (need

to specify) d. Other funding being contributed (need to specify)


10) Eligible Program Costs:

a. Costs that are incurred between April 1, 2016, and March 31, 2018;

b. costs to rehabilitate, renovate or expand fixed capital assets of community infrastructure;

c. fees paid to professionals, technical personnel, consultants and contractors specifically engaged for the purpose of the rehabilitation, renovation or expansion work;

d. costs of environmental assessments, monitoring and follow-up activities as required by the Canadian Environmental Assessment Act (CEAA) 2012 or equivalent legislation;

e. costs of any public announcement and official ceremony or of any required temporary or permanent signage that includes the cost of creation and posting of signage;

f. other costs that are considered to be direct and necessary for the successful implementation of the project and that are approved in advance; and

g. Employee salaries and other incremental costs (i.e. materials or equipment) of the recipient may be included in eligible costs under the following conditions:

i. the recipient is a local, regional or Aboriginal government; and

ii. the recipient confirms and substantiates that it is not economically feasible to tender a contract; and

iii. costs are employed directly in respect to the work that would have been the subject of the contract; and

iv. the costs are approved in advance and are included in the contribution agreement.

In other words, only projects involving fixed capital assets/

community infrastructure that are already present and in place

are eligible (ie a brand new facility is not eligible).

11) Ineligible Costs:

a. project costs incurred before April 1, 2016, or after March 31, 2018;

b. temporary installations and moveable equipment, including but not limited to, motorized vehicles, furniture, computers and sports equipment;

c. services or work that is normally provided by the recipient or a related party;


d. salaries and other employment benefits of any employees of the recipient except as outlined above in Eligible Project Costs;

e. a recipient's overhead costs, its direct or indirect operating or administrative costs, and more specifically its costs related to planning, engineering, architecture, supervision, management and other activities normally carried out by the recipient's staff;

f. in-kind contributions; g. the cost of feasibility and planning studies; h. taxes, such as GST and HST, for which the recipient is eligible

for a tax rebate and all other costs eligible for rebates; i. the cost of land or any interest therein, and related costs; j. cost of leasing of equipment by the recipient except for as

indicated in eligible costs, above; k. legal fees; and l. routine maintenance costs.

12. The Application deadline is 5:00 pm on Tuesday June 9/15. In

order to apply, a resolution of Council supporting each project being applied for is required. As well, and as noted above, Council must also prioritize projects, if multiple projects are being submitted for funding. The Council meeting of Wednesday June 6, 2015 is the one and only opportunity for this to occur.

To provide some further context and perspective for Council to consider, given the nature of this funding program, it would seem reasonable that the Federal government would wish to see this funding spread across as many communities in Canada as possible. As such, Council should be aware that FedDev Ontario represents approximately 12.3 million people living in 288 communities, with a jurisdiction that stretches from Ottawa to Windsor and as far north as Simcoe County. Further, with a total grant program of $150 million spread over 35.2 million people (Canada’s approximate total

population) equalling $4.26 per person, with $44 million available to approximately 12.3 million people (equalling $3.57 per person), a reasonable “per person” value could be established at approximately $3.90. Given all of this, with a current total population of approximately 6,300, if the Township were to receive funding somewhere in the order of $25,000 would seem to be reasonable and fair, again, given the nature of this funding program.


Discussion: Based on the nature of the sample projects and the required timing for submissions, the Township’s Recreation Committees were circulated with this information, with the request to provide any recommended projects that they might have. Additionally, both the Tavistock Minor Ball Association and Innerkip Lawn Bowling Club requested this information in the event that they wished to apply, and were circulated. While the Committees were initially advised to provide their recommendations back to the Township by Friday May 29th, given the short turn-around for providing this information, the Committees were provided with additional time to provide this information. As such, this is the information available for Council to consider at this time, with more information available for the meeting: Township Applications:

1) Innerkip Recreation Committee – The Committee is meeting on

Sunday May 31st to finalize the requirements for development of a 4th Diamond (for practice/younger players). This was identified during the budget review and they were planning to explore over the summer, but based on a funding opportunity, they have moved it forward. The proposal, with a budget estimate, will be available before the meeting. The Innerkip Park reserve has a balance of $34,000 so there would be Township funding for this project. The main concern with this project is whether it will be considered “new”.

2) Hickson Recreation Committee – The Committee is contemplating replacement of the fencing around the ‘tennis courts’ (part of the Pavilion). Quote(s) for this work will be forthcoming for the June 3rd meeting for Council consideration, as part of the project prioritization process. The Hickson Park reserve has a balance of $58,000 so there would be Township funding for this project.

3) Tavistock District Recreation and Facilities Board – The Board is contemplating lighting replacement at the Arena. The estimate for this work is about $100,000. The TDRC Reserve currently has a balance of $188,000, so the Township’s share could be funded.


4) Innerkip Community Centre – Staff have considered an HVAC refurbishment project, which would change over the current electric based system to a natural gas system. This project would include natural gas being supplied to the facility as well. Staff estimate the total project costs to be approximately $100,000. The ICC Reserve is only at $24,500, so additional funds would have to come from taxes or other reserves. While this project is important and will reduce costs in the long run, it will not really be seen by anyone (the natural gas line will be underground and new furnaces will be hidden away in a mechanical room) so I can't imagine it will rank very high based on the parameters of this program.

Associated Organization Applications:

1) Tavistock Minor Ball Association – Please see attached for a

detailed summary of the project(s) being proposed. Although TMBA is not part of the Township, given that the project(s) they are proposing would involve work on Township owned lands, as well due to the nature and request within their proposals, Council will still be required to give consideration to this proposal. In terms of the loan proposal, the Township could help facilitate financing of the project. The Township has done this in the past for various organizations for projects like this.

In addition to these projects noted, Council may certainly have other project ideas. However, given the very tight turn around with application submissions, the projects would need to be very well detailed (with budget) and straightforward enough for staff to compile in this short time period (only 4 business days available to complete the applications, following the June 3rd Council meeting). Summary:

As noted above, Council needs to provide its support, through resolution, for its desired project(s). If more than one Township project is submitted, they must be prioritized. Also, based on the proposal from Tavistock Minor Ball being at Queen’s Park and needing Township assistance with financing, there needs to be an indication of Council support. While all the projects are important and justifiable, this is a competitive program with limited funding. As well, if the program intends to spread the


funding amongst many areas, it is questionable whether a small rural population of about 7,000 will be able secure a significant amount of funding. As well, with the program being open to “non-municipal non-profits”, the funding could be further diluted from a geographic perspective. While Township support of the Tavistock Minor Ball application makes sense and should be viewed positively, it could have a detrimental effect on the Township applications. While that may be the case, staff would recommend supporting it, as it appears to be most closely aligned with the program background. With respect to the Township applications, staff believe the park and arena applications would be worth submitting. While the ICC HVAC project has merit, it appears to be a significant long-shot based on the program. As for ranking the applications, staff would suggest submitting them based on amount of grant requested (highest to lowest), as there is the possibility that there may be more likelihood of the top priority being selected. Attachments:

1. Canada 150 CIP2015 Grant Program website: http://www.feddevontario.gc.ca/eic/site/723.nsf/eng/h_02195.html 2. Tavistock Minor Ball Association – detailed project proposal Recommendations: 1. That Council endorse the Tavistock Minor Ball project for Tavistock

Queens Park.

2. That Council authorize staff to submit the following projects to the CIP150 Program:

a. Innerkip Park – 4th Diamond b. Hickson Park Fencing c. Tavistock Arena Lighting Improvement

http://www.feddevontario.gc.ca/eic/site/723.nsf/eng/h_02195.html

Staff Report – Canada 150 CIP2015 Grant Program Page 8 C.A.O. Comments I agree. This program has created quite the flurry of activity with the very short time frame to apply and limited background information. While multiple submissions can be made, each one takes time and effort and I am concerned that the overall funding to a Township like East Zorra-Tavistock may be quite limited compared to the possible projects.




Jeff, Will, As requested, I have attached the Tavistock Minor Ball Association's project submissions (2 separate projects) for the Canada 150 Community Infrastructure Program. There are multiple attachments within each submission that are required per the application guidelines. TMBA is asking for 50% federal funding on both projects. At the time of this e-mail, TMBA had not yet received the landlord authorization form from the Optimist Club of Tavistock. President Jim Bender has verbally authorized the work to be completed at Optimist Park, however he was unable to send it electronically at the time of this e-mail. TMBA will attach the completed form prior to final submission. In addition, I have added a brief description/background of each project below: Project 1 (Priority Ranking 1) - Improvement of Optimist Park Ball Diamond, Fencing, and Batting Cage Background: The Tavistock Minor Ball Association would like to install clay to the infield and warning track at the Optimist diamond to help prolong field life, decrease maintenance costs, increase player safety, as well as to help TMBA better compete with other centers when bidding to host fastball tournaments meant to be used to generate fundraising revenue. Currently, Hickson, Shakespeare, and Innerkip have clay installed at their diamonds. The batting cage is no longer being used and is considered an eyesore because of it's current state of disrepair. It's refurbishment would allow teams to practice pitching and hitting within a safe, contained environment as well as adding to the aesthetics of Optimist Park. The fencing has become a safety issue. The fence is curling up in several places which exposes players to sharp, exposed edges. There are also multiple gaps in the fencing that allow balls to leave the playing surface. OASA officials complained to TMBA about the condition of the fencing during an elimination tournament in 2014. To link the project with Canada's 150th anniversary of Confederation, the proposal has been made to name the ball diamond at Optimist Park 'Dominion Diamond' in honor of the creation of the Dominion of Canada in 1867. Expected Costs Clay $33,523.71 (quote attached to submission; TMBA to obtain 2nd quote, however time constraints did not allow at time of submission) Fencing $3,000.00 (verbal quote, awaiting written quote; TMBA to obtain 2nd quote, however time constraints did not allow at time of submission ) Batting Cage $9,898.80 (quote attached to submission; TMBA to obtain 2nd quote, however time constraints did not allow at time of submission) Repair Total $46,422.51 + 5% Contingency $2,321.12 (per application, contingency costs can be from 0 to 10%) Total $48,743.63

Proposed Funding Federal Grant @ 50% $24,371.81 (if approved by Council and Federal Government) TMBA Share $5,000.00 (TMBA has $10,000 allocated to capital projects; we have split this between the 2 projects) Township Loan $19,371.82 (see below) Total $48,743.63 If this project is approved at all levels, TMBA formally requests an interest-free loan from the Township of East Zorra Tavistock in the amount of $19,371.82 to be paid to TMBA upon receipt of federal (grant) funds and to be repaid by TMBA to the Township of East Zorra Tavistock in 5 annual equal installments starting one year after federal (grant) funds have been received by TMBA. This is only a proposal; TMBA would welcome any input from the Township in terms of repayment terms and amounts. If possible, TMBA would prefer if the Township paid all costs up front, contingent upon TMBA forwarding all other sources of funding to the Township, so that TMBA avoids HST payments. TMBA would welcome any Township input regarding the avoidance of the HST cost to our association.

Project 2 (Priority Ranking 2) - Improvement of Queen's Park Ball Diamond Background: The Tavistock Minor Ball Association would like to install clay to the infield and warning track at the main diamond at Queen's Park to help prolong field life, decrease maintenance costs, increase player safety, as well as to help TMBA better compete with other centers when bidding to host fastball tournaments meant to be used to generate fundraising revenue. Currently Hickson, Shakespeare, and Innerkip have clay have clay installed at their diamonds. To link the project with Canada's 150th anniversary of Confederation, the proposal has been made to name the diamond 'Confederation Diamond' in honor of the anniversary of Canada's Confederation. The historical relevance of the proposed diamond name is even more significant considering it is within Queen's Park and Canada came under Sovereign rule in 1867. Expected Costs Clay $31,046.19 (quote attached to submission; TMBA to obtain 2nd quote however time constraints did not allow at time of submission) + 5% Contingency $1,552.31 (per application, contingency costs can be from 0 to 10%) Total $32,598.50 Proposed Funding Federal Grant @ 50% $16,299.25 (if approved by Council and Federal Government) TMBA Share $5,000.00 (TMBA has $10,000 allocated to capital projects; we have split this between the 2 projects) Township Loan $11,299.25 (see below) Total $32,598.50

If this project is approved at all levels, TMBA formally requests an interest-free loan from the Township of East Zorra Tavistock in the amount of $11,299.25 to be paid to TMBA upon receipt of federal (grant) funds and to be repaid by TMBA to the Township of East Zorra Tavistock in 3 annual equal installments starting one year after federal (grant) funds have been received by TMBA. This is only a proposal; TMBA would welcome input from the Township in terms of repayment terms and amounts. If possible, TMBA would prefer if the Township paid all costs up front (contingent upon TMBA forwarding all other sources of funding to the Township) so that TMBA avoids HST payments; TMBA would welcome any Township input regarding the avoidance of the HST cost to our association. ****** Special Note: If both projects approved at all levels ****** If both projects are approved at all levels, TMBA formally requests an interest-free loan from the Township of East Zorra Tavistock in the amount of $30,671.07 to be paid to TMBA upon receipt of federal (grant) funds and to be repaid by TMBA to the Township of East Zorra Tavistock in 7 annual equal installments starting one year after federal (grant) funds have been received by TMBA. This is only a proposal; TMBA would welcome input from the Township in terms of repayment terms and amounts. If possible, TMBA would prefer if the Township paid all costs up front, contingent upon TMBA forwarding all other sources of funding to the Township, so that TMBA avoids HST payments; TMBA would welcome any Township input regarding the avoidance of the HST cost to our association. Thank you for your consideration. Your time, patience, and input during this process has been greatly appreciated. On behalf of the Tavistock Minor Ball Association, Chris Holdsworth

l*l Federal Economic DevelopmentAgency for Southern Ontario

Agence fédérale de développementéconomique pour le Sud de I'Ontario

CANADA 150 COMMUNITY INFRASTRUCTURE PROGRAM

' Please refer to the Application Guide on the website as it contains additional information that will assist you as you prepare your application.

. Please submit your application form and support¡ng documents online by selecting the'Add Attachments" and "Submit'buttons directly on the form.

. An applicant may submit multiple applications. A separate application must be submitted for each project, indicating the priority of each appl¡cation inrelation to the others.

. lfyou have any questions, please call 1-866-593-5505.

Questions with an

Last name personproject:

l-er

1. Legal name of applicant: *

Tavlstock Mlnor Ball Associationls operating name same as legal name? "

Qves Cl¡oSalutation: .

MrFirst name: *

BrianOrganization (if different from applicant):

Headquarters Address: Street, Unit Number, etc. *

PO Box 824

Title: *

Presidenl:Country:

CanadaProvince:

OntarioBusiness Telephone Number: *

(519) 588-9193ExtensionCity: -

TavistockPostal Code: *

NOB 2ROMobile Telephone Number: "

(519) 5BB-91932. ls the mailing address the same as the headquarters

@ves Otto Fax Number:

E-mail: *

bwagÌerGmscu. comWebs¡te:

www. tavistockathfetics . ca

4. Applicant Type: lsee Application Guide for add¡t¡onal ¡nformat¡on requ¡rements) "

Q a municipal or regional government established by or under provincial statute;

a band council or an Aboriginal government author¡ty established by a Self-Government Agreement or a Comprehens¡ve Land Claim

an incorporated nof for-profit organization;

a prov¡ncial entity that provides municipal-type infrastructure services to communities, as defined by provincial statute; and

a public-sector body that is established by or under provincial statute or by regulation or is wholly owned by a prov¡nce, mun¡cipal or regional

ooCc

5. Band Number / lncorporat¡on Number

6. Multiple Appl¡cations: lf you are submitting more than one application, please Priority Number 1 of 2indicate lhe ôriorilv ôf lhis nroiect in relation to the olhers. *

7. Project Title (use drop down list): *

Improvement of Optimist Park Ball Diamond, Eencing, and Batting Cage

Project Address:. stÊet, Un¡t Nunber, etc. *ls the project address the same as the

50 Woodstock Street SouthPostal Code: *

NOB 2ROCountry:

Canada OntarioProv¡nce: City: -

Tavistock

ffi

rar{allñI7z{froN

ffi

FDO0068E (2015104), Page 1 of 5

Canad'ä

9. Project Category: "

Q Community centres (¡ncluding Legion Halls);

Q Cutturat centres and museums;

Q Parks, recreational trails such as fitness trails, bike paths and other types of trails;

Q Libraries;

6, Recreational facilit¡es ¡ncluding local arenas, gymnasia, swimming pools, sports fields, tennis, basketball,\v volleyball or other sport-specif¡c courts, golf courses, ski hills or other types of recreational facilities;

u) lounsm lacrlrtres;

Q Docks;

Q Cenotaphs; and,

¡-, Other existing community infrastructure for public benefit such as, but not limited to, local roads, connectivity and broadband, drinking waterv treatment and dislribution systems, local airports, solid waste management and wastewater ¡nftastructure. Please descr¡be below :

10. Do you own the asset ¡n which the ¡nfrastructure investment is being made? lf the asset is not owned bythe applicant, you must provide an Applicant Declaration and Landlord Authorization form for the project.(see ADol¡cation Guide) "

Qves Ot¡o

1 1 . Does the project result in an increased footprint to an ex¡sting ¡nfrastructure asset? lf yes,identifo the percentaqe (%) increase to the infrastructure. (must not exceed 50 percent) "

Qves Oruo

12. Project Description: Provide a descript¡on of the works to be completed. (see Application Guide for a sample) (500 characters or approximately100 words) *

Improvement of Optimist Park ball diamond, fencing, and batting cage. The work wil-l-i-nclude:* installation of clay playinq surface to lnfield of ball diamond at Optimist Park* compÌete refurbishment of existing batting cage at Opt'imist Park* reoairs to exist-ino fencino surroundino ball diamond at Ootimist Park

problems or objectives this project will address. (500 characters or approx¡mately 100 words) *

Economic benefits that will result from the project may include, but are not limited to,the followlng:* decreased malntenance and operationaf costs related to maintaining playing surface* increased safety for users of ball diamond and batting cage* improved playing facilities for local fastball/slo-pltch teams and community groups* increased economic benefits through increased use of diamond and attendance at park at

13. a

s

decreased maj-ntenance and operational costs related to maintaining playing surfaceincreased safety for users of ball diamond and batting cageincreased attractiveness of dlamond/paxk when local organizatlons/associations competeth surroundlng organizations/associations to host fundraising tournaments

14.

wi

to the community that w¡ll result the project.

xtension of the useful life of the 1a

Briefly describe the economic or approximately 100

surface of diamond5. Describe how the project is linked to Canada's 150th anniversary of Confederation. (500 characters or approximately 100 words) *

This project 1s intended to help modernize Tavistock's fastball- facilitles so that minorball players and community users have the safest, most durable, and weather resistantplaying surfaces possible. The Tavistock Minor Ball Organization woufd fike toacknowledge the fundlng provided by the Canada 150 Community Infrastructure Program inrecognition of the creation of the Federal Dominion of Canada by naming the ball dlamond'Dominion Diamond'.16. ls the asset open for use by the public? lf yes, please describe the extent to wh¡ch it is open to the public QVes

and identiff any restrictions, ex¡sting or planned, to its use. (250 characters or approximately 50 words) *

The diamond and batting caqe at Optimist Park is always open for free public use unless

Or,¡o

VA 1 oked for ames the Tavistock Minor Ball AssociationTpartnerships will be formed as a result of th¡s project. (500 characters or apprcximately 100

words) *

The main partnerships developed and strengthened through this project are between theTavlstock Minor Ball Association, the Tavistock Optimist Club, and the Municipality ofEast Zorra Tavistock. Through this project, and several past projects, these groups haveworked together to provide safe, accessible, and welf malntained recreational facilities

17 the extent to which regional

our entire communit18. Project Start Date CíYYY-MM-DD)

-

20r6-04-07Project End Date (YYYY-MM-DD) lCannot oe atter March 31, 2018): *

20l.6-04-08

FDO0068E (2015104), Page 2 of 5

Expected Date / Explanation (mandatory ir yes or no)19. State ofReadiness

a) Are plans and specifications ofthe projectprepared? * Qves Oruo Qrun Quotes received for all proposed

work; facilities available onproposed proìect start dateIt is the intention of TMBA toobtain multiple quotes for theproposed work however they wilf notbe avalfable at time of submlssionclue to t-ime const-rainls-

Qves Otto @runb) ls the project ready for tender? *

c) All necessary environmental approvals havebeen secured. * Qves Cruo Qrun

Qves Ot¡o Qrun Require Municipal Council approvald) All necessary municipal, provincial and federalpermits and approvals have been secured. '

Qves Ot¡o Qrune) Has conshuction already started? lf yes,provide details on the status of constructionand clearly expla¡n why government funding isrequired. *

Explanation (mandatory ¡r yes)(lf yes, please provide an explanation)20. Environmental Considerations

Qves Ot¡oa) ls the project located on federal lands? "

b) ls the project deemed to be a'designatedproject' under the Canadian Env¡ronmentalAssessmenf ,Act, 201 2? *

Qves e¡¡o

Explanation (mandatory if yes)(lf yes, please provide an explanation)21. Aboriginal Engagement

a) Are Abor¡ginal groups or communities ¡n theproject area? "

Qves ONo

b) lf yes to (a), could the project have an impacton those Aboriqinal qroups? Qves Ot¡o

c) Have Aboriginal groups been consulted aboutthe project? * Qves e¡lo

Have you previously received funding for this asset from another federal government Qves O¡¡o50 words) *

yes,

from which characters orDescribe how the was used

Does your organization owe money to.the Government Qves Ot¡oyes, please ¡ndicate to whichor and l¡st

24. Project cost(s) to be incurred (HST rebate excluded) and Proposed Funding (see Application Guide for list of el¡g¡ble and ¡nel¡g¡ble costs)

Total El¡gible Project CostsType of Activity

$Planning/Design/Engineering

RepailConstruction 46, 422 .51"$

$Project Management *

$OllÊt (specify)

Olhel (specify) $

$Olhet (specify)

$Olhet (specify)

$Ollßt (spec¡fy)

ÞOlhet (specify)

Other lspecl&) $

$Other lspecify)

Olhet (specify) $

$Other (specify)

$Other (specify)

NlrllÑtd

FDO0068E (2015104), Page 3 of 5

$Olher (specU

Olher (specify) $

Contingenry þp to 10% of the project subtotal) *$ 2 ,327 . 12

$ 48,143.63TOTAL

FundingSource of Funding

FedDev Ontar¡o funding requested * $ 24 ,31 r .8LAppl¡cant funding * $ 5,000.00

$ 19 ,31 L .82Other governmentfunding (speclff)

Loan - Township of East ZorxaTavlstock

Other governmentfundino lspecify)

$

Other governmentfundino /sDec/'fu)

$

$Other governmentfundinq lspecinOther governmentfundinq /specr'fu)

$

Other governmentfundino /soecr'fu)

$

$Other governmentfunding lspecr'nOther governmentfundino /specr'fu)

$

ÞOther governmentfundinq lspeci&)Other governmentfundinq lspecr'fy)

$

$Other governmentfunding lspecinOther governmentfundinq lspecr'fy)

$

$Other governmentfunding (specify)

Other funding (spectfy) $

Other tunding (specity) $

$Other tunding (specify)

Other tunding (specify) $

Other funding (specify) $

$Other funding (specify)








TOTAL $ 48,743.63

6-17-$ 24,317.8 2017-18 - $25. Projected cash flow of FedDev

Ontario Funding

26. Offìcial language preferred for correspondence: * English Q French

FDO0068E (2015104), Page 4 of 5

TO THE MI ONTARIOT

behalf of the Applicant, I hereby acknowledge and certiry that:

I have read and understand this Application and Program Guidelines, and will submit all the required information with this appl¡cation.

I understand that incomplete applications cannot be assessed and will be deemed ineligible.

(b) I have authority to submit this application on behalf of the applicant.

(c) The information provided herein is complete, true and accurate and I covenant that any other information g¡ven in the future in connection with thecarry¡ng out of the project will also be complete, true and accurate.

(d) Financial assistance from FedDev Ontario is a significant factor in the dec¡s¡on to proceed with this project, and I represent that this project wouldnot otheMise be completed by March 31,2018, w¡thout the federal funding requested.

(e) Project costs incurred by the Applicant in the absence of a s¡gned funding agreement with FedDev Ontario are incurred at the sole rlsk of theAppl¡cant and, even ¡f the project is approved for funding any such costs may not be cons¡dered el¡gible for FedDev Ontar¡o assistance.

(f) I authorize FedDev Ontario, its officials, employees, agents and contractors to make enquiries of such persons, firms, corporations, federal,provincial and municipal government departments/agencies, Band Councils or Abor¡ginal government author¡t¡es established by a Self-GovernmentAgreement or a Comprehensive Land Claim Agreement and nolfor-prof¡t, econom¡c development or other organizations as may be appropriate,and to collect and share ¡nformat¡on with them, as FedDev Ontario deems necessary ¡n order to assess this appl¡cation, to adm¡n¡ster and monitorthe implementation of the project, and to evaluate the results of the project and this program.

(g) lnformation provided to FedDev Ontario will be treated in accordance with the Access fo Information Act and the Pr¡vacy Acf. These laws govern theuse, protection and disclosure of personal, financ¡al and technical information by federal government departments and agencies. lnformationprovided to FedDev Ontario is secured from unauthorized access.

(h) The Applicant has not engaged any person to solicit f¡nancial assistance for a commission, contingency fee or other form of considerat¡ondependent upon the approval of this application for financial assistance.

(i) Any person who has been lobbying on behalf of the Applicant to obtain a contr¡bution as a result of this application is registered pursuant to theLobby¡ng Act and was registered pursuant to that Acf at the time the lobbying occurred. Where the lobbying duties of the employees of theconstitute a signifìcant part of the employee's duties, the Applicant is in compl¡ance with the Lobbying Act.

O Any former public offìce holder or publ¡c servant employed by the Applicant is in compliance with the provisions of the yalues and Eth¡cs Code forthe Public Sector, the Policy on Confl¡ct of Interest and Post-Employment and lhe Conflict of Interest Ac[

(k) The Appl¡cant agrees to comply with the Offic¡al Languages Acf as may be required, and specifically where a project involves services to orw¡th the public.

(l) As part of its project assessment process, FedDev Ontario requires that all projects conform with lhe Canad¡an Env¡ronmental Assessrnenf Acf,2012.

(m) Funding of the project may be subject to prior consultation w¡th Aboriginal communities by FedDev Ontario.

(n) The Applicant is not in default under any funding agreement with the federal government.

I have read and understand the Certifìcation. I voluntarily consent to the collection, use and disclosure of information as described. (You should keep acopy for your records).

Name: * Brian l¡laoler

President, Tavistock Minor Ball AssociatlonTitle: *

201_5-05-28Date (YYYY-MM-DD): -

REMINDER:INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. PLEASE REFER TO THE APPLICATION GUIDE ON THE WEBSITE TO ENSUREYOU HAVE SUBMITTED ALL OF THE REQUIRED DOCUMENTS.

PROJECT APPLICATIONS AND SUPPORTING DOCUMENTATION MUST BE SUBMITTED NO LATER THAN 5:OO P.M. EDT ON JUNE 9,2015,

FDO0068E (201s104), Page 5 of 5

þT Federal Economic DevelopmentAgency for Southern Ontario

Agence fédérale de développementéconomique pour le Sud de I'Ontario

CANADA 150 COMMUNITY INFRASTRUCTURE PROGRAM

. Please refer to the Aoolicat¡on Guide on the website as ¡t conta¡ns additional information that will assist you as you prepare your application.

. Please submit your application form and supporting documents online by selecting the'Add Attachments" and "Subm¡t" buttons directly on the form.

. An applicant may submit multiple applications. A separate applicat¡on must be submitted for each project, ind¡cating the priority of each application in

relation to the others.

. lfyou have any questions, please call 1-866-593-5505.

Questions with an asterisk * are

main contact thename of authorized person

lerproject: *

1. Legal name of applicant: *

Tavistock Minor Ball Associationls operating name same as legal name? *

Qves O¡lo Brianname:

from applicant):PO Box 824

Title: *

Pre s identar10Country:

CanadaTelephone Number: *

519Extension

sBB-9193City: -

TavistockPostal Code: *

NOB 2ROMobile

519 588-9193Number: *

2. ls the mailing address the same as the headquarters address? *

Qves Oruo Fax Number:

E-mail: *

bwaglerGmscu. comWebsite:

www. tavistockathletics . ca

4. Applicant Type: (see Application Guide for additional infomat¡on requirements) *

Q a municipal or regional government established by or under provincial statute;

Q a band council or an Aboriginal government authority established by a Self-Government Agreement or a Comprehensive Land Claim Agreement

@ an incorporated not-foÊprofit organization;

Q a provincial entity that provides municipal-type infrastructure services to communities, as defined by provincial statute; and

/-\ a public-sector body that is established by or under provincial statute or by regulation or is wholly owned by a prov¡nce, mun¡cipal or regional\J oovernment which orov¡des municioal{voe infrastructure services to communities-

5. Band Number/ lncorporation Number

6. Multiple Applications: lf you are submitting more than one appl¡cation, pleaseindicate the or¡oritv of this oroiect in relation to the others. *

Priority Number 2 oÍ 2

7. Project T¡tle (use drop down list): *

fmprovement of Queen's Park Ball Diamond8. ls the project address the same as the headquarters address? - QVes Ot¡o Project Address'. street, I.ln¡t Number, etc. *

1 Adam StreetPostal Code: *

NOB 2ROCountry:

CanadaProvince:

OntarioCity: -

Tavistock

ffi

CIiGNNIZnIITN

ffi

FDO0068E (2015104), Page 1 of 5

Canad'ä

9. Project Category: .

Q Community centres (including Legion Halls);

Q Cutturat centres and museums;

Q earfs, recreat¡onal tra¡ls such as fitness trails, bike paths and other types of trails;

Q Libraries;

6, Recreational facilities including local arenas, gymnasia, sw¡mming pools, sports fìelds, tennis, basketball,v volleyball or other sport-specific courts, golf courses, ski hills or other types of recreational facilities;

Q Tourism facilities;

Q oocks;

Q Cenotaphs; and,

¡-.' Other existing community infrastructure for public benefit such as, but not limited to, local roads, connectivity and broadband, drinking waterv treatment and distr¡bution systems, local airports, solid waste management and wastewater ¡nfrastructure. Please describe below:

10. Do you own the asset in which the infrastructure investment is be¡ng made? lf the asset is not owned bythe applicant, you must provide an Applicant Declaration and Landlord Authorization form for the project.(see AoDl¡cation Guide) *

Qves ONo

1 I . Does the project result in an increased footprint to an existing infrastructure asset? lf yes,identifu the percentaqe (o/o) increase to the infrastructure. (must not exceed 50 percent) . Qves O¡lo

12. Project Description: Provide a description of the works to be completed. (see Application Guide for a sample) (500 characters or approx¡mately100 words) *

Improvement of Queen's Park main balf diamond. The work wllf incfude:* installatlon of clay playing surface to infield of maln ball diamond at Queen I s Park

13. Provide a rationale describing the specific problems or objectives this project will address. (500 characters or approximately 100 words) *

Economic benefits that will result from the project may include, but are not limited to,the following:* decreased maintenance and operational costs related to maintaining playing surfaces* increased safety for users of braff diamond* improved playing faclflties for local fastball/slo-pltch teams and community groups* increased economic benefits through increased use of diamond and attendance at park atsoortlno/ fundraislno /charitv events14. Briefly descr¡be the economic benefits to the community that will result from the project. (500 characters or approximately 100 words) "* decreased maintenance and operationaf costs related to maintaining playing surfaces* increased safety for users of ball diamond* increased attractiveness of diamond/park when local organlzations/associations competewith surrounding organlzations/associatlons to host fundraising tournaments* extension of the useful llfe of the pfavinq surface of main diamond15. Describe how the project is l¡nked to Canada's 150th anniversary of Confederalion. (500 characters or approx¡mately 100 words) *

This prolect is intended to help modernize Tavistock's fastball facifities so that minorball players and communlty users have the safest, most durable, and weather resistantplaying surfaces possible. Although the project is meant to improve the future offastball in our community, the Tavistock Minor Ball Organization recognizes the historyinvofved with Queen's Park and would like to acknowledge that history by proposing thatthe main baff diamond officiaflv be named 'Confederation Diamond'.16. ls the asset open for use by the public? lf yes, please descr¡be the extent to which it is open to the public

and ident¡ry any restr¡ctions, existing or planned, to its use. (250 characters or approximately 50 words) *

The diamonds at Queen's Park are aÌways open for free public usefor qames/events throuqh the Tavistock Minor Ball Associatlon.

@ves Cr'¡o

unless previously booked

'17. Descr¡be the extent to which regional community-based partnerships w¡ll be formed as a result of this project. (500 characters or approximately 100words) *

The main partnerships developed and strengthened through this project are between theTavistock Minor Ball Association and the Municipality of East Zorra Tavistock. Throughthis pro¡ect, and several past projects, these groups have worked together to providesefe. accessible. ancJ welI maintainecl recreational facilities for orrr entire commun.i tv-18. Project Start Date CíYYY-MM-DD)

-

20L6-04-rrProject End Date CI/YYY-MM-DD) lCannot oe atter March 31,2018)

201_6-0 4-1819. State of Readiness Expected Date / Explanation (mandatory if yes or no)

a) Are plans and spec¡ficat¡ons of the projectprepared? * Qves Cruo Qrun Quotes received for all proposed

work; facifities ava1lable onoroposed proiect start date

FDO0068E (20í5104), Page 2 of 5

19. State of Readiness Expected Date / Explanation (mandatory ¡f yes or no)

Qves Oruo @run It is the intentlon of TMBA toobtain multiple quotes for theproposed work however they w1ll notbe available at time of submissiondue to time constralnts.

b) ls the project ready fortender? *

c) All necessary env¡ronmental approvals havebeen secured. *

Qves Cruo QNn

Qves O¡to QNn Require Municlpal Council approvald) All necessary munic¡pal, provincial and federalpermits and approvals have been secured. *

e) Has construction already started? lfyes,provide details on the status of construct¡onand clearly expla¡n why government funding isrequired. *

Qves Oruo Qrurn

Explanation (mandatory ¡f yes)(ff yes, please prov¡de an explanation)20. Environmental Considerations

Qves Ol¡oa) ls the project located on federal lands? *

b) ls the project deemed to be a 'designatedproject' under the Canadian EnvironmentalAssessrnent Act, 201 2? *

Qves O¡to

(lf yes, please prov¡de an explanation)21. Aboriginal Engagement Explanation (mandatory if yes)

a) Are Abor¡g¡nal groups or communities ¡n theproject area? * Qves Ollo

b) lf yes to (a), could the project have an impacton those Aboriginal groups? Qves Oruo

c) Have Aboriginal groups been consulted aboutthe project? . Qves Oruo

Have you previously received funding for this asset from another federal government program(s)? lf yes Yes Nofrom which 50 words) *Describe how the was used characters orDoes your organization owe money to the Government of Canad Qves Otloindicate to whichyes, p

or and list amount(s).*

24. Project cost(s) to be incurred (HST rebate excluded) and Proposed Funding (see Application Gu¡de for l¡st of el¡gible and ineligible costs)

Total Eligible Project GostsType of Activity

Planning/Design/Engineering " $

Repair/Construction $ 31_,046.1_9

$ 0.00Project Management.

$ 0.00Othel (specify)

Other lspeciôl) $

$Olhel (spec¡fy)

Otner 6pecify) $

Olher (specify) $

r,552 .37$Contingency (up to 10% of the project subtotal) *

32, 598 . 50$TOTAL

Source of Fund¡ng Funding

FedDev Ontario funding requested * 76 ,299 .25$

5,000.00$Applicant funding *

rt ,299 .25$Other governmentfunding lspeclfy)

Township of East ZorraTavistock Loan

$Other governmentfunding lspeclfy)Other governmentfundinq /specr'fy)

$

$Other governmentfundinq lspecifø

tuNl¡llNrd

FDO0068E (2015104), Page 3 of 5

Other governmentfundinq /spec,'ñl)

$


Other tunding (spec@ Þ

ÐOther tunding (spectfl



$ 32,598.50TOTAL

25. Projected cash flow of FedDevOntar¡o Fund¡ng

2016-17 - $ 16 ,299 .25 2017-18. $

26. Official language preferred for correspondence: * Q English Q French

behalf of the Applicant, I hereby acknowledge and certiff that:

I have read and understand this Application and Program Guidelines, and w¡ll submit all the required information with this application.I understand that incomplete applicat¡ons cannot be assessed and will be deemed ineligible.

I have authority to submit this application on behalf of the applicant.

The information provided herein is complete, true and accurate and I covenant that any other information g¡ven ¡n the future ¡n connection w¡th thecarrying out of the project will also be complete, true and accurate.

F¡nanc¡al assistance from FedDev Ontar¡o ¡s a sign¡f¡cant factor ¡n the dec¡sion to proceed with this project, and I represent that this project wouldnot otheM¡se be completed by March 31 ,2018, without the federal funding requested.

Project costs incurred by the Applicant in the absence of a signed funding agreement with FedDev Ontario are incurred at the sole risk of theApplicant and, even if the project is approved for funding any such costs may not be considered eligible for FedDev Ontario ass¡stance.

I authorize FedDev Ontario, its ofücials, employees, agents and contractors to make enqu¡r¡es of such persons, fìrms, corporations, federal,provincial and municipal government departments/agencies, Band Councils or Aboriglnal government authorlties established by a Self-GovernmentAgreement or a Comprehensive Land Claim Agreement and nolfor-profit, economic development or other organizat¡ons as may be appropriate,and to collect and share information with them, as FedDev Ontario deems necessary in order to assess this application, to administer and mon¡torthe implementation of the project, and to evaluate the results of the project and th¡s program.

lnformation provided to FedDev Ontario w¡ll be treated in accordance w¡th the Access to Informat¡on Acf and the Pr¡vacy Act. These laws governuse, protection and disclosure of personal, fìnancial and technical information by federal government departments and agencies. lnformationprovided to FedDev Ontario is secured from unauthorized access.

The Applicant has not engaged any person to solicit financial assistance for a commiss¡on, contingency fee or other form of considerationdependent upon the approval ofthis application for financial assistance.

Any person who has been lobbying on behalf of the Applicant to obtain a contribution as a result of this application is registered pursuant to theLobbying Act and was registered pursuant to that Acf at the time the lobbying occurred. \Mere the lobby¡ng duties of the employees of theconstitute a significant part of the employee's duties, the Applicant is in compliance with the Lobbying Act.

Any former public office holder or public servant employed by the Applicant is in compliance w¡th the provisions of the yalues and Eth¡cs Code forthe Public Sector, the Pol¡cy on Conflict of Interest and Post-Employment and lhe Conflict of lnterest Act.

The Applicant agrees to comply with lhe Off¡cial Languages AcÍ as may be required, and specifically where a project involves services to orwith the public.

As part of ¡ts project assessment process, FedDev Ontario requires that all projects conform with the Canadian Env¡¡onmental Assessmenf Acf,2012.

Funding of the project may be subject to pr¡or consultation with Aboriginal communities by FedDev Ontario.

The Applicant is not in default under any funding agreement w¡th the federal government.

have read and understand the Certification. I voluntarily consent to the collect¡on, use and disclosure of information as descr¡bed. (You should keep afor your records).

Name: * Brian Waqfer

President, Tavistock Mlnor Ball AssociationTitle: .

ClElIIil¡Ircilfint\r

FDO0068E (2015104), Page 4 of s

Date (YYYY-MM-DD): * 20]-5-05-28

REMINDER:INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. PLEASE REFER TO THE APPLICATION GUIDE ON THE WEBSITE TO ENSUREYOU HAVE SUBMITTED ALL OF THE REQUIRED DOCUMENTS.

PROJECT APPLICATIONS AND SUPPORTING DOCUMENTATION MUST BE SUBMITTED NO LATER THAN 5:OO P.M. EDT ON June 9, 2015.

FDO0068E (2o151o4), Page 5 of 5

STAFF REPORT Report #CAO2015-29

To: His Worship the Mayor and Members of Council

From: Jeff Carswell, Chief Administrative Officer

Subject: Ball Diamond Lease Agreement with Tavistock Minor Ball

Date: May 28, 2015

Background:

In 2007, the Township and Tavistock Minor Ball entered into a lease agreement for use of the Ball Diamond. At the time, this was needed to facilitate an application by Tavistock Minor Ball to the Ontario Trillium Foundation for a grant application.

Tavistock Minor Ball is currently pursuing a grant application under the CIP150 Program. This application also requires organizations that do not own the land where the project takes place to demonstrate they have a long-term agreement to use the facility.

Discussion:

The previous lease agreement is attached. Staff would recommend extending the lease agreement until March 31, 2024 as per the CIP150 Program Requirements. While this is many years away, history has shown that Tavistock Minor Ball usage of the ball diamond facility is a long-term endeavour and it is highly unlikely the Township will require the facility for another purpose.

If Tavistock Minor Ball is successful with the CIP150 Application, it becomes even more unlikely that the ball diamond would be used for anything other than a ball diamond.

Recommendation:

1. That Council authorize the Mayor and Clerk to extend the leaseagreement with Tavistock Minor Ball until March 31, 2024.

wjaques

Text Box

#6.k

Staff Report – Ball Diamond Lease Agreement with

Tavistock Minor Ball Page 2


Jeff Carswell, AMCT Chief Administrative Officer

Schedule "A" to By-law #2007-34

Tavistock Queen's Park Ball Diamond Usage Agreement Page 1

Agreement made in duplicate this 1st day of August, 2007.

Between

The Corporation of the Township of East Zorra-Tavistock, hereinafter called the"Township"

And

Tavistock Minor Ball Association, hereinafter called the "Association"

Whereas the Township owns lands located at 1 Adam Street, Tavistock, Ontario

And Whereas such lands are operated as a community park, including BallDiamond, Pavilion, Playground and Open Space Facilities;

And Whereas the Association is the primary user of the Ball Diamond Facility;

And Whereas the Township and Association work in partnership to providerecreational opportunities for the community;

And Whereas the Association is seeking to make improvements to the BallDiamond facility at Tavistock Queen'sPark;

And Whereas iUs necessary for the Township and Association to have anagreement with respect to use of the Ball Diamond facility so the Association canaccess funding to assist with improvements to the Facility;

Now there the parties mutually agree as follows:

1. Definitions:

a. Association shall mean the Tavistock Minor Ball Association

b. Township shall mean the Corporation of the Township of EastZorra-Tavistock

c. Park shall mean Tavistock Queen's Park

d. Program shall mean the baseball program operated by theTavistock Minor Ball Association

e. Tavistock & District Recreational Facilities Board shall mean theBoard established by the Council of the Township of East ZorraTavistock to operate the Tavistock Recreational Facilities.

Tavistock Queen's Park Ball Diamond Usage Agreement Page 2

f. Facility Manager shall mean the person or company engaged bythe Tavistock & District Recreational Facilities Board to maintainand operate the recreational facilities in Tavistock.

2. The Township is the owner of Tavistock Queen's Park, 1 Adam Street,Tavistock, Ontario.

3. The Township is responsible for maintenance and operation of theTavistock Queen's Park facility.

4. The Association is responsible for operation of the ball program.

5. The Township grants access to the Ball Diamond facility, including parkingand related areas to the Association for operation of its programs.

6. The Association shall be recognized as the primary user of the BallDiamond facility.

7. The Association is responsible for organizing, booking and scheduling alluse of the Ball Diamond facility.

8. The Association recognizes the use of Tavistock Queen's Park for theAnnual Tavistock Fall Fair, including any grounds preparation requiredand shall permit the Tavistock Agricultural Society to conduct the fairunimpeded.

9. The Association recognizes that Tavistock Queen's Park is used for otherevents from time to time and agrees to work with the Tavistock & DistrictRecreational Facilities Board to facilitate and permit the operation of otherevents.

10.The Township operates Tavistock Queen's Park through the Tavistock &District Recreational Facilities Board and all operational matters withrespect to use of the facility are to be directed to the Facility Manager.

11.The Association agrees to pay the rental rates and user fees establishedfrom time to time by the Township.

12.0fficial notices required under this Agreement shall be directed as follows:

To the Association:

Tavistock Minor BallPO Box 547Tavistock ON NOB 2RO

Tavistock Queen's Park Ball Diamond Usage Agreement

To the Township:

The Corporation of the Township of East Zorra-TavistockAttn: Clerk .Box 100, 90 Loveys StreetHickson ON NOJ 1LO

Page 3

13.The Township and Association shall both maintain insurance coverage inthe amount of at least $1,000,000 to cover their respective activities at thepark.

14.This Agreement may be extended, amended or modified at any timeduring the life of the Agreement, subject to mutual agreement from bothparties to the Agreement.

15.This agreement may be terminated, subject to mutual agreement fromboth parties to the Agreement; however, termination cannot take placeuntil after August 1, 2012 and any amendment to the agreement shall notmake the termination date earlier.

16.Unless this agreement is amended, as provided for in Section 14 orterminated as provided for in Section 15, this agreement shall not have atermination date.

In Witness Whereof the Parties hereto have hereunto set their hands this 1st dayof August, 2007.

Tavistock Minor Ball Association

Per:

The Corporation of the Township. of East Zorra-Tavistock

Per: ---f-"---I--_.L.-.-r

. Per:

THE CORPORATION OF THE TOWNSHIP OF EAST ZORRA-TAVISTOCK COUNTY OF OXFORD BY-LAW # 2015 - 25

Being a by-law to confirm all actions and proceedings of the Council. NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF EAST ZORRA-TAVISTOCK ENACTS AS FOLLOWS: All actions and proceedings of the Council taken at its meeting held on the 3rd day of June, 2015 except those taken by By-law and those required by law to be done by resolution are hereby sanctioned, ratified and confirmed as though set out herein provided, however, that any member of this Council who has dissented from any action or proceeding or has abstained from discussion and voting thereon shall be deemed to have dissented or abstained, as the case may be, in respect of this By-law as it applies to such action or proceeding. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3rd DAY OF JUNE, 2015.

_____ Don McKay, Mayor

seal

_____

Will Jaques, Clerk

wjaques

Text Box

#10

AGENDA - East Zorra-Tavistockezt.ca/.../Documents_Forms/agd/2015/2015-06-03.pdf · 2015-05-29 ·...

Documents

Transcript of AGENDA - East Zorra-Tavistockezt.ca/.../Documents_Forms/agd/2015/2015-06-03.pdf · 2015-05-29 ·...