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Country India Version - CINIndian Taxation System

J une 2010

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Indian Taxation - CIN

Topics

Indian Tax Structure

Nature of Taxes levied on domestic sale/purchase.

Nature of Taxes levied on Imports / Exports.

Cenvat Credit

Excise register

Excise Master data

Purchase processes

Domestic procurement

Imports

Subcontracting

External services procurement

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Topics

Balance Credit on Capital Goods TR6 Challan

Utilization of CENVAT

ER1 Extraction Monthly Returns

Sales documents

Billing Document Accounting at Billing Document

Excise Invoice for sales

Excise Invoice for other movements

Excise JV

Register update for RG23 Issues & RG1 Excise Registers Extraction

Download and Print RG1

Download and Print RG1

Sales from RG23D

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Indian tax structureIt is of Two Types.

1. Direct Tax.2. Indirect Tax.

Direct Tax It consists of the Capital tax and Personnel income tax.Indirect Tax

Indirect tax constitutes Excise duties, Sales Taxes and Service taxes.Excise duties :

It must be a duty on the goods; The goods must be excisable; The goods must be manufactured or produced; The manufacture or production has to be within India.

Tax Structure


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In India the government of India levy some form of taxes and duties on sales and purchase ofgoods/ Services called Excise duty, Service Tax, Sales tax (CST & VAT) etc.

Taxes:

The system covers all types of excise duty, all of which need to be calculated and reported

separately. The following are the excise duties and Cess levied in India with rates.

Basic excise duty (BED)

Till 29.02.2008 16%

From 01.03.2008 14%

From 27.12.2008 10%

Special excise duty (SED)

This is not applicable to all materials.

Additional excise duty (AED)

It is applicable for some materials like Paper, Plastic materials etc.

National calamity contingency duty (NCCD)

An excise duty of one per cent on polyester filament yarn, called NCCD, has been removed

and imposed on cellular mobile phones.

Nature of Taxes levied on domestic sale/purchase


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Education CessThis duty is levied on sum of all Excise duties as 2%

Higher Secondary Education Cess

This duty is levied on sum of all Excise duties as 1%

Service Taxes 12% on Service Charges

Education Cess

This duty is levied on Service tax as 2%

Higher Secondary Education Cess

This duty is levied on Service tax as 1%

Sales taxes

CST @2% with C-form on sum of Basic price + Excise duties (Inter state purchase / sales)

VAT (@4% with C-Form & 12.5% without C-Form) on sum of Basic price + Excise duties

(sales or purchase within state)

Nature of Taxes levied on domestic sales/purchases


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Nature of Taxes levied on Imports / Exports

Basic Customs Duty: This duty is levied on Landing price of the material. The rateof duty changes based on various parameters. This is non-CENVATable duty.

Special Customs Duty: This duty is applicable to some specific materials only. The

rate of duty is variable. It is also non-CENVATable duty.

Countervailing duty (CVD):This duty is levied on Imports of all materials at par withBasic Excise duty (10%). It is posted into BED component of Excise registers

Education cess on CVD

This duty is levied on Basic Excise duty as 2%.

Higher Secondary Education cess on CVDThis duty is levied on Basic Excise duty as 1%


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Nature of Taxes levied on Imports / Exports

Additional Duty on customs:

This duty is levied on Imports at the rate of 4%

Education Cess on all duties:

This duty is levied on Imports at the rate of 4%

Higher Secondary Education cess on all duties:

This duty is levied on Basic Excise duty as 1%


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CENVAT CREDIT

RAW MATERIALS / INPUTS / BOUGHTOUTS:

immediately can avail the credit. That means can avail within same excise year.

CAPITAL GOODS:

50% of duties can avail in the current financial / excise year. The balance 50% is posted in

Onhold account. It can avail for the next year. But ADC (Additional duty on customs) onimports can be availed in the current year.

The Cenvat credit shall be allowed even if any inputs or capital goods as such or after being

partially processed are sent to a job worker for further processing, testing, repair etc. and it is

established from the records that the goods are received back in the factory within180 days

of their being sent to a job worker.

Where any inputs are used in the final products which are cleared for export, the Cenvat

Credit in respect of the inputs so used shall be allowed to be utilized towards payment of duty

on any final product cleared for home consumption and where for any reason such adjustment

is not possible, the manufacture shall be allowed refund of such amount.


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Excise register.

Excise Laws require you to maintain a number of registers in a specified formatrelating to excise duty. They have to be printed out monthly and shown to the

authorities in the event of an audit. The SAP captures this requirement.

Type of Registers: RG23A PART I

RG23A PART II

RG23C PART I RG23C PART II

RG I

PLA (This is the bank account from which you transfer any money owing to

the excise authorities.)

RT12 (Replaced by ER1)

RG23D (For Trading plant)

ER1 & ER2

(This is a monthly report that summarizes the CENVAT and PLA

information from the other registers.)


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Excise Master Data


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1. MAINTAIN CHAPTER ID

Definition:All materials that are required for manufacturing and subsequently those which are

manufactured are classified under the Central Excise Law into chapters. These chapters are

further subdivided into headings and subheadings, which together form the chapter ID.

Indian Taxation - CINExcise Master Data

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Excise Master Data

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Maintain Material and Chapter ID Combination

Excise Master Data

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Excise Master Data

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Assessable Value

This is applicable for sales and subcontracting purpose only. Not applicable to

purchase process.

Excise Master Data

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CENVAT Determination

It is assigning of input material to output material. it is mandatory for Capturing excise duties and

CENVAT utilization.


Excise Master Data

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Vendor Excise Details:

Supplier Excise Registration Information and

nature of supplier (Manufacturer, I stage dealer,II stage dealer, Imports trader etc).


Excise Master Data

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S No. Field Name Explanation

1 Vendor Vendor Number / Code

2 ECC number ECC number of Vendor

3 Exc.reg.no Excise Registration number of Vendor (same as ECC no.)

4 Exc. range Excise Range of Vendor

5 Exc. div. Excise Division

6 Exc. coll. Excise Commissionerate / Collectorate

7 CST no.

8 LST no.

9 PAN

10 Exc.Ind.Ve Excise Indicator for Vendor (Select 1 for 100% tax, 2 for 50%

tax or 3 for Nil tax). Generally it is 100%

11 SSI status If the Vendor is Small Scale Industry, enter the status.

Otherwise not required

12 Type Type of vendor means that manufacturer, Manufacturers

depot or consignment agent etc.

select from the dropdown list.

13 CENVAT Indicates whether or not the vendor deducts excise duty on inputsfrom excise duty on outputs. This is relevant to vendors that qualify

as small-scale industries only.

14 Changed on Date of Change or create

15 Changed By User ID, who created or changed

16 Ser.Reg.No Service Tax Registration Number.

17 PAN Ref. PAN reference number of Vendor

Input the details as

shown in the table and

save the data.

Vendor Excise Details:


Excise Master Data

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Customer Excise Details

Similar to Vendor details we have to maintain

for customer also.

For entering data select either New Entries Tab and enter the relevant data and

save .


Excise Master Data

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SSI Rates Maintenance

In this node, you have to maintain the SSI

rates as per Excise Rules. When you are

procuring any material from SSI Vendor, you

have to assign this rate while maintaining the

vendor excise details as shown in the earlier

steps.

Refer the excise rules for SSI rates.


Excise Master Data

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Plant Excise Details

You have to maintain the plant excise

details for all the plants which areregistered as excisable plants.


Excise Master Data

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Excise Indicator for plant & Vendor

Excise indicator for plant & customer

Excise Master Data

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Maintain Excise Tax Rate

In this node, you have to maintain the

tax rates chapter ID wise.

Excise Master Data

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Maintain Exceptional Excise Rate

Excise Master Data

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Purchase processes:

1. Procurement of raw material

Domestic Procurement Imports

Procurement from manufacturer Procurement from foreign Vendor

procurement from Dealer / Trader procurement from local trader

2. Procurement of Capital Goods

Domestic Procurement

Imports

3. Subcontracting Process

Product subcontracting

Process subcontracting (External processing)

4. Procurement of External Services

Incoming Excise process

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Incoming Excise Invoice

A business document, in India, that your vendor sends you when it delivers excisable goods.It lists the goods and states how much excise duty applies on them. You use the excise

invoice to claim back the excise that you have paid from the excise authorities.

When you procure goods externally, an excise invoice accompanies each delivery that your

vendors make. You have to post these in the system. This document is required as proof of

the excise duty that you have paid, so that you can then offset the duty against the excise

duty that you levy on outputs.

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Procurement of Raw Material from Domestic Vendor

What to do in Purchase order (TC: ME21N)

Select the appropriate tax codebased on the taxes applicable

Click the tab.

The tax structure displays as

mentioned in the next slide

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What to do in Purchase order (TC: ME21N)

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What to do in Goods Receipt (TC: MIGO)

Once you enter the purchase order to do

goods receipt with reference to vendor

invoice / Delivery note, the incoming

excise invoice sub-screen will pop-up. If

the material is subjected to taxes. Click

on tab Create excise entry.

This will allow you to post into RG23APart 1 Register.

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How to Capture incoming Excise Invoice (TC: J1IEX)


This activity allows

you to capture thevendor excise

invoice data into an

internal document,

which leads the

excise department to

post into RG23A Part

II Register, which isshown in subsequent

screens.

You can correct the

excise values if

required.

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Header level Data:

Input by User:

Vendor Exc Inv No

Inv Date

Default data:

Vendor No

Exc Group

Posting date

Vendor Excise Dtls

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Item Level details

Indian Ta ation CIN

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Item Level details

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Check:

For data correctness.

Simulate:

To Verify the G/L Accounts and

value flow. Before posting you

have to ensure that the correct

values are flowing to correct

G/L Accounts.

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After verification of all parameters, save the

document. Once you click on save icon, the

following two sub screens will be displayed.

The system generates internal excise invoicenumber.

This number is reference for all further

processes.

Just click on Continue button, which saves

the data.

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How to Post Captured Excise Invoice (TC: J1IEX)

This activity is allows you to post into CENVAT Registers. Once you post the data you cannot

reverse the data. Hence you have to ensure that the data is correct.

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Once the document is posted,

the accounting document is

created with account entries


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How can I display the posted Excise Invoice (TC: J1IEX)



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What to do in PO (TC: ME21N)

Imports Direct or Indirect Materials.


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Initially the foreign

Vendor is displayed.

Replace with Customs

Vendor of relevant port

What to do in PO (TC: ME21N)



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Select the relevant

company code

What to do in Invoice Verification (TC: MIRO)Before goods receipt, do LIV for

customs vendor w r t BOE. This willcreate one commercial invoice which is

base for capturing the CENVAT portion

of Customs duties.



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Indian Taxation CINImports Direct or Indirect Materials.

What to do in Invoice Verification (TC: MIRO)

Enter the purchase order as reference document and select Planned delivery costs

from dropdown list.

Enter the values as per the BOE

issued by customs dept


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Indian Taxation CIN

How to Capture excise Invoice? (TC: J1IEX)

The pop-up expectthe user to enter the

Inv No created in

earlier transaction



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What You have to do in goods receipt (TC: MIGO)


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What You have to do in goods receipt (TC: MIGO)

Select the Excise invoice

captured in earlier transaction.

Select Create excise entry

tab.

Save the goods receipt.


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How to post the excise invoice (TC: J1IEX)



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CENVAT On hold

RG23C BED


How to check the account postings for excise invoice (TC: J1IEX)

Accounting document

entry can be checked.


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Subcontracting Process

Create SC Challan (TC: J1IF01)


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Subcontracting Process

Check the data and save

the Challan.

It will create Challan and

print the same.


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FI

Indian Taxation CIN

Indian Taxation overview

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You use this report to display a list of the vendor excise invoices where the vendor has

levied excise duty but you have not posted it (in full) to your CENVAT account. This is

particularly used in the case ofcapital items, in order to find out how much creditremains from previous years.

Indirect Taxes ProcurementExcise Invoice Reports Balance credit for capital

goods

Tr. Code: J2I8

User has to choose the CompanyCode, Plant and Excise Group.

Click on the Execute icon

Balance Credit on Capital Goods:


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After clicking the execute icon, system shall show new screen as Capital Goods transfer of

Credit

Select the invoice number you want to transfer credit by putting tick on the check box and

then click Transfer Credit push button.


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User can see the report, system shows excise invoice wise list of capital items received

and Total BED, ECess & SECess; and the Available BED, ECess & SECess is also shown.

Before utilizing the balance 50% credit ensure that you are doing this transaction only for

the earlier years balance of capital goods purchased.

If user wants to utilize balance 50% credit, select the check box left side of the line item

and choose the Transfer Credit icon to avail 50% balance credit.

The system will create Accounting Documents and Part 2 entries.


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TR6 Challan:

You follow this procedure to make a posting when you transfer money to your personal

ledger account (PLA) and to update the PLA Register.

When you post financial accounting document system will not update the PLA Register.

Hence while posting financial accounting entry user will post to a PLA clearing account

(which could be PLA On-hold Account.

When user updates the TR6 Challan the update process of the system will update the PLA

Register and it will also reverse the PLA On-hold Account.

User has to post a financial entry for payment on account of PLA by crediting the Bank

payment account and by debiting the PLA On-hold Account. User can use the FB50 / F-02transaction code for making such payments. User has to note down the PLA payment

document number and the amount of PLA deposited.


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TR6 Challan:

For posting the TR6 Challan entry:

Country India User menu Indirect Taxes Excise JVCreate

Tr. Code: J1IH

Click on TR6 challan

Give the PLA payment document number,

Document year, Company code, Plant andExcise Group.

Press Enter to continue.


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TR6 Challan:

System will check the total debit amount and must be equal to the total of the credit

amount.

User has to input the value manually for PLA BED, PLA ECess and PLA SECess.

User has to check and confirm

that the values are proper and

that bifurcation of PLA On-hold

is correct.

Click on Save icon

Or press Ctrl+S to post the

entry


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Utilization of CENVAT:

Utilization of CENVAT scenario is used to calculate how much excise duty you

must remit to the authorities. Once the report has determined how much youhave to pay, it allows you to specify where the money should be paid from

whether it should be deducted from the CENVAT credits that you have

accumulated in RG23A Register or RG23C Register, or whether it should be

deducted from the personal ledger account (PLA). You have an option to select

the appropriation amounts as required.

Excise Invoices must be posted in the system to arrive the CENVAT Payable for

deliveries made from the factory. The CENVAT payable amount shall be

captured to a clearing account as a liability i.e. Credit At the time of utilization of

CENVAT system will post the Debit entry to the same account based on the

account assignments in the Customization.


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Tr. Code: J2IUN

Check when last utilization was

made

Check list of pending invoices ofexcise liability


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Tr. Code: J2IUN > User has to select Each of the Cenvat Payable Account and

choose from where the Utilization will be made from.

User can

Simulate the

entry, check

the data and

then post the

transaction.


f C

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After input of necessary values and matching the input credit and cenvat payable

the user can Simulate and check the entries before posting the same.


ER1 E t ti M thl R t

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Tr. Code: J2IER1



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Tr. Code: J2IER1 > Header Details



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Tr. Code: J2IER1 > Details of manufacture, clearance and duty payable



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Tr. Code: J2IER1 > Details of duty paid on excisable goods



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Tr. Code: J2IER1 > Details of CENVAT credit Availed and Utilized



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Tr. Code: J2IER1 > Self Assessment Memorandum


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SD

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Sales Document > Item Conditions VA02/VA03

Sales Document > Item Conditions

Condition Types

UTXJ Stores the Duty and Tax calculation records as per the country, region of the customer, region of the plant,

tax classifications of customer and material

JMOD Determines the % of BED based on material and chapter ID

JEX2 Posts the BED amount in the sale order to a pre-configured GL account

JECS Determines the % ECS based on material and chapter ID

JECX Posts the ECS amount in the sale order to a pre-configured GL account

JA1X Determines the % of SECS based on material and chapter ID

JA1Y Posts the SES amount in the sale order to a pre-configured GL account

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Billing Document > Item Conditions VF02/VF03

All condition values become basis values to be posted to Excise Invoice in the further step of creating excise invoice

Condition values which will be posted to excise invoice:

JEX2 Posts the BED amount in the sale order to a pre-configured GL account

JECX Posts the ECS amount in the sale order to a pre-configured GL account

JA1Y Posts the SES amount in the sale order to a pre-configured GL account

Country India Version

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Accounting at Billing Document

Country India Version

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Excise Invoice

Excise Invoice J1IIN

BED, ECS and SECS values get posted from the condition values of the billing document

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Excise Invoice for other movements J1IS

DLFC -Factory sale and stock transfer

GRPO -Goods receipt

MATD -Material document

OTHR -Other

Internal for DLFC, GRPO and MATD

External for OTHR

X1 DOMESTIC SALES

X2 EXPORT SALES

X3 STOCK TRANSFERS AND RETURNS

X4 MM - SUB CONTRACTING

X5 DOMESTIC SALES

X6 EXPORT SALES

X7 STOCK TRANSFERS AND RETURNS

X8 MM - SUB CONTRACTING

Y1 DOMESTIC SALES

Y2 EXPORT SALES

X1 Ahmedabad Manufacturing Unit

X2 Bangalore Manufacturing Unit

X3 Bangalore Depot

X4 Jamshedpur Depot

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Subcontracting:It determines the subcontracting attributes and

determines the accounts for the posting while doing

a sub contracting transaction.

Excise removals

Sub transaction type is also used for determining

the accounts while doing excise removals.

Values to be entered manually, master data is a

pre-requisite

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Press the insert push button to add a row

Enter the material number, quantity, unit, chapter ID, Net assessable value, BED %, ECS % and SECS %

System calculates the entered % on the Net assessable value and displays the BED, ECS & SECS values

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Post Excise Invoice for other movements J1IV

Enter or select the document number saved during the creation of excise invoice through J1IS

System takes the document year automatically from the document

Press enter

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Post Excise Invoice for other movements J1IV

Excise JV J1IH

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Excise JV J1IH

Enter the document number or select from the

system

Enter the document year

Enter or select from the system the company code

value

Enter or select the correct plant code

Enter or select the excise group of the plant

Enter or select the sub transaction type

Select the relevant register for which posting

should happen

Excise JV J1IH

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Excise JV J1IH

To enter item details

To enter header details

Allows the user to simulate the accounting entry before saving the document

Excise JV J1IH

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Excise JV J1IH

If this simulated accounting

entry right, user can save the

document

Register update for RG23 Issues & RG1 J1I5

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Register update for RG23 Issues & RG1 - J1I5

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Register

update for

RG23Issues &

RG1 - J1I5

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INXA Ahmedabad Manufacturing UnitINXB Bangalore Manufacturing Unit

Please run RG1 daily, otherwise

inconsistencies occur

Ensure that always the report will be run on the basis of document

posting date

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Select the line item(s) for which an RG1 entry is to be created

Click the create icon

If the register balances of incoming and outgoing are correct in the system, the entry will be updated

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Excise Registers Extraction J2I5



Select RG1 register

Check the last extraced date before

extracting data again

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Excise Registers Extraction J2I5

Expected result after executing the report

Download and Print RG1 J2I6

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Select RG1 register and press execute

Select the excise group, start and end dates and

press

System gives a provision to download to excel and align with Macros

Input to RG23D J1IG

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Enter the excise group of the receiving depot, either Bangalore or Jamshedpur

Enter the material document of the Goods Receipt at the receiving depot, either Bangalore or

Jamshedpur

p

Input to RG23D J1IG

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Enter the excise internal number and the year from the sending plant invoice

System copes the excise duty details from the material document and posts the same to

RG23D input

p

Input to RG23D J1IG

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Input to RG23D J1IG

Sales from RG23D J1IJ

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Create RG23D Invoice with reference to the Outbound Delivery document, from Bangalore or

Jamshedpur

S l f RG23D J1IJ

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Enter or select the Outbound Delivery document, from Bangalore or Jamshedpur

Enter or select the relevant excise group, either for Bangalore or Jamshedpur

Enter or select the correct series group, either for Bangalore or Jamshedpur


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Select the line item and click the push button titled Detail to get the listing of vendor excise

details


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Select the vendor invoice and press continue


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Enter the quantity and press the back button

System copies the details of vendor invoice quantity, duty values and creates an RG23D

Invoice


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Any Qs

ThanQ for your attention..

87210607 CIN Overview

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