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Introduction to

MS Word 2007Topics include:

Word 2007 a brand new look Creating New Documents

o New blank document

o Using templates

o Page Set Up

o Saving & Printing

Working with the Ribbon

Font Formatting

o Toolbar buttons

o Font dialog boxo Format painter

o Bullets & Numbering

Paragraph formattingo Show/Hide Button

Inserting pictures o Clipart

o Photos

Topics that will be covered in advanced (future) classes include:

Advanced formatting - Creating and managing tables, working with columns

Using section breaks to customize your documents

MS Words automatic features

Creating your own template

Customizing MS Word

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Word 2007 A Brand New Look

When you first open Word 2007, you may be surprised by its new look. Most of the changes are in the Ribbon, the

area that spans the top of

Word. However, some of the Word elements have been relocated to more practicallocations in the Word window.

The Ribbon brings the most popular commands to the forefront, so you don't have to hunt in various parts of the

program for things you do all the time. The Quick Access Toolbar enables you to access the most frequently used

commands even when the Ribbon is minimized.

Office Button-click here to open,

save, or print your document

Quick Access Toolbar- Put your

most frequently used commands here

The

Ribbon

replaces

the former

Menu

Bar/Tool

Bar layout

of earlier

versions of

MS OfficeRuler On/Off

View Options and Zoom ToolStatus Bar Options/Buttons

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Creating a document

You can create a document by starting from any of the following document types:

Blank document If you want to create a traditional printed document that you designfrom scratch, use a blank document:

1. If you havent opened Word, Click on the Start button in the lower left hand cornerof the desktop.

o Move the mouse pointer to All Programs, then go over to Microsoft Office

and choose Microsoft Word from the cascading menu. Word will

automatically open to a blank document.

2. If you are already working in Word and want to start a new blank document then:a) On the Office Button menu, clickNew.

b) Double-click the Blank Document icon.

Tip To create a new document based on the default template quickly, click the New

Blank Document Button on the Quick Access toolbar. This button can be added by

selecting it from the drop down menu at the end of the toolbar.

Template If you want to create a document that reuses text, formatting, and other settings,use a template that includes this information. In order to create a document from a template:

a)

On the Office Button menu, clickNew.

b) A New Document window will open.

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c) This window offers a variety of template categories in the pane on the left side of

the screen.

a. New template categories include the blank template, recently usedtemplates, templates installed on your computer, as well as templates from

Microsoft Office Online.

b. When you select a category in the left pane, the templates available in that

category will appear in the center pane.

c. The pane on the far right is a preview pane that displays the general layout

of any template that you highlight (by single clicking) in the center pane.

d) Select the template that best suits your needs by double clicking on it.

e) When working in a template simply click on the placeholder text to select it. You

may then enter the text of your choice and it will replace the placeholder.

Copy of an existing document If you want to create a document by modifying anexisting document, you can open a copy of the document and modify the copy. Then save the

modified copy under a new name by clicking on the Office Button and selecting Save As. Younow have both the original document as well as the new, modified version available to you.

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Page Setup (Formatting a Document)

1. Setting up your margins and orientationa. Click on the Page Layout tab on the Ribbon

b. The Page Layout tab is divided into 5 layout groups Themes, Page Setup,

Page Background, Paragraph, and Arrange that are labeled across the bottom

of the Ribbon

c. Click on the Margins icon located in the Page Setup group in order to activate

the Margins drop down menui. The automatic (default) settings are for the top, bottom, and side margins

to be 1

ii. You may now select the Margin options of your choiced. Also located on the Page Layout tab are the Orientation settings. The default

setting for a blank document is Portrait but you may change this to Landscape for

wider documents.

e. If you need to change the paper size settings, then click on the Size option and

choose the correct dimensions for your paper.

2. Printing Your Documenta. You can print your document by clicking on Office Button then choose Print

from the menu.i. In the Print dialog box you can choose which pages you want to print, how

many copies, and which printer to use before clicking on OK.

b. You can also print the active document by adding the QuickPrint button tothe Quick Access toolbar. This will automatically print one copy of your entiredocument.

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c. You may also preview your document before printing by clicking on the Office

Button menu and selecting Print Preview. ( or by clicking on the Print Previewbutton on the Quick Access toolbar)

d. The Print Preview dialog box allows you to view your document as it would be

printed before clicking on the Print Button. If you decide not to print from this

dialog box then you must click on the Close button on the Ribbon at the top inorder to return to editing your document.

3. Saving Your Documenta. It is highly advisable that you save your document as soon as you begin working

in it. Even though there may not be any text yet, once you start typing you canperiodically Quick Save as you work so that the document will not be lost in the

event of a power interruption or PC failure.

b. To save your document click on Office Button, then choose Save.(or click on the

Save button on the Quick Access Toolbar)

c. At the top of the dialog box there is a box in which you can choose where youwish to save your document. This box is labeled Save In. The default setting for

most computers is the My Documents folder on your PCs hard drive. You can

select a different location by clicking on the little down pointing arrow at the rightside of the Save In box. A drop down menu will appear and you can click on the

drive or folder in which you wish to save your document.

d. After you select a location for your document, then look at the bottom of this

dialog box and click inside the File Name box. Type in the name for yourdocument.

e. Please note the Save As Type field below the File Name field. You may select adifferent file type from the drop down menu if you would like this document to be

compatible with older versions of office or with other operating systems.

f. After this step, click on the Save button in the lower right corner of this dialogbox. Your document is now saved. From this point on, you may type and work in

your document. Every 5 8 minutes, click on the SAVE button to save the

additional work that you have completed.

!!! Save vs. Save As !!!

SaveWhen we selectSave from either theFile menu or the toolbar then we are saving changes to the

document in which we are working. The document retains the same name and same location.

Save AsThe Save As dialog box is always used to name/rename a document and to indicate the

location in which to save the document. When we selectSave As from the File menu then Word will open

the Save As dialog box. In this dialog box we may save the document under a new name (or name it for

the first time) and select the location for the document. Save As allows us to save different versions of a

document by retaining the original document then saving a modified version with a new name or to a new

location.

Note!

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Working with the Ribbon

4.

There are three basic components to the Ribbon. It's good to know what each one is called so thatyou understand how to use it.

1. Tabs. There are seven basic ones across the top. Each represents an activity area.

2. Groups. Each tab has several groups that show related items together.

3. Commands. A command is a button, a box to enter information, or a menu.

Everything on a tab has been selected according to user activities. For example, the Home tab

contains all the things you use most often, such as the commands in the Font group for changing

text font: Font, Font Size, Bold, Italic, and so on.

At first glance, you may not see a certain command from a previous version of Word. Somegroups have a small diagonal arrow in the lower-right corner .

The arrow is called a Dialog Box Launcher. If you click it, you'll see more options related to

that group. Those options will often appear in the form of a dialog box that you may recognizefrom a previous version of Word. Or they may appear in a familiar-looking task pane.

Speaking of previous versions, if you're wondering whether you can get the same look and feelof a previous version of Word, the simple answer is, you can't. It is suggested that you take the

time to explore and experiment with the different Tabs and options offered on the Ribbon.

In this new version of Word, certain tabs appear only when you need them. e.g.After youhave selected a command such as Insert Shape, a Drawing Tools Format tab appears which

offers options for customizing the shape that you have inserted.

On-demand tabs appear for other activity areas, like tables, drawings, diagrams, and charts.

Tabs

Groups

Command

Dialog Box Launcher

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The MiniToolbar

Some formatting commands are so useful that you want to have them available whatever you are

doing.

Let's say you want to quickly format some text, but you're working on the Page Layout tab. You

could click the Home tab to see the formatting options, but here's a faster way:

1. Select your text by dragging with your mouse, and then point at the selection.

2. The Mini toolbar will appear in a faded fashion. If you point to the Mini toolbar, it will

become solid, and you can click a formatting option there.

The Home Tab on the Ribbon

The Home tab contains the majority of the commands that were formerly located on the

Formatting Toolbar and Edit menus. Since these are the most frequently used commands you

will need to remember to click on Home when you need to access the Font Formattingcommands or Cut, Copy, and Paste after you have been working on a different tab.

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Working with Text

Selecting text

In order to format text after you have typed it, you must remember to select the text first! By

selecting the text, you are letting Word know that you want to do something to the selected text.

There are a variety of ways to select text. Here are a few of the most frequently used methods:

Using the mouse to select text:

-Any amount of textDrag over the text.

-A wordDouble-click the word.

-A line of text

Move the pointer to the left of the line until it changes to a right-pointing arrow, and thenclick.

-A sentenceHold down CTRL, and then click anywhere in the sentence.

-A paragraphMove the pointer to the left of the paragraph until it changes to a right-pointing arrow,

and then double-click. Or triple-click anywhere in the paragraph.

-Multiple paragraphs

Move the pointer to the left of the paragraphs until it changes to a right-pointing arrow,

and then click and drag up or down.-A large block of text

Click at the start of the selection, scroll to the end of the selection, and then hold downSHIFT and click.

-An entire document

Move the pointer to the left of any document text until it changes to a right-pointing

arrow, and then triple-click.

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Using the Keyboard to select text:

Select text by holding down SHIFT and pressing the key that moves the insertion point. To select

multiple areas that aren't next to each other, make your first selection, hold down CTRL, and

then select any other items you want.

To extend a selection

SHIFT+RIGHT ARROW One character to the right

SHIFT+LEFT ARROW One character to the left

CTRL+SHIFT+RIGHT ARROW To the end of a word

CTRL+SHIFT+LEFT ARROW To the beginning of a word

SHIFT+END To the end of a line

SHIFT+HOME To the beginning of a line

SHIFT+DOWN ARROW One line downSHIFT+UP ARROW One line up

CTRL+SHIFT+DOWN ARROW To the end of a paragraph

CTRL+SHIFT+UP ARROW To the beginning of a paragraph

SHIFT+PAGE DOWN One screen down

Moving & Copying Text

1. Select the item you want to move or copy.2. Do one of the following:

To move the item, clickCut on the Home Tab. (you may also right-click on theselected item and choose Cut from the shortcut menuor click on the Edit menu from the top

Menu bar and choose Cut from the drop down menu.)

To copy the item, clickCopy on the Home Tab tab. (you may also right-click on theselected item and choose Copy from the shortcut menuor click on the Edit menu from the

top Menu bar and choose Copy from the drop down menu.)

3. If you want to move or copy the item to another document, switch to the document.4. Click where you want the item to appear.

5.

ClickPaste on the Home tab. ( or right-click and choosePaste from the shortcut menuor choose Paste from the Edit menu accessed from the Menu bar)

6. To determine the format of the items that are pasted, click an option on the Paste Options

button that appears just below your pasted selection

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Formatting your text

Changing the appearance of your text using the Font Dialog box

The default text in Word 2007 is Calibri 11 points (there are 72 points in an inch)

In order to change the appearance of text that you have already typed you must first

select the text whose appearance you wish to change. Then use one of the followingoptions:

1. Use the MiniToolbar to apply the most common formatting options.

2. Use the commands in the Font Group on the Home tab.

3. Click on the Dialog Box Launcher for the Font Group.

4. In the Font dialog box you can choose from a variety ofFonts, Styles, Sizes,

UUnnddeerrlliinnee choices, and color. Notice the Preview box at the bottom that

reflects your choices. Again, do not forget to click on OK after making your

selections.

Note: There are two tabbed pages in the Font dialog box. The first is

devoted to the common formatting options for text; the second is tab is for

modifying the kerning or character spacing.

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Format Painter

To copy formatting do one of the following:

To copy both paragraph attributes (such as alignment, indentation, and so on)

and character attributes (such as font and font effects), select the text whoseformatting you want to copy plus the paragraph mark()that follows the

text.

To copy only character attributes, select the text without selecting theparagraph mark.

Then...

1. On the Home tab, in the Clipboard group, click Format Painter .

2. Select the text you want to apply the formatting to.

The text takes on the new formatting.

If you want to apply the same formatting to more than one item, select the formatting you want,

double-click Format Painter, and then select each word, phrase, or paragraph you want to applyformatting to. When you're finished, press ESC.

Adding Bullets or Numbers

Adding Bullets or Numbers to lists can make your list items stand out from the rest of the text

and appear more organized.

In order to add bullets or numbers to existing text, do the following:

1. Select the items you want to add bullets or numbering to.

2. In the Paragraph group on the Home tab , click Bullets or Numbering .

Note: You can select different bullet styles and numbering formats by clicking on thelittle down pointing arrow at the right edge of each of those buttons.

Tip: To display hidden

symbols such as theparagraph mark, click on

theShow/Hide buttonin the Paragraph group

on the Home tab.

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Paragraph Formatting

Indentation, Line Spacing, and Alignment

1. To change how indented your paragraph is or how far apart your lines are spaced, use the

Commands in the Paragraph Group on the Home Tab.

2. Or you can click on the Dialog Box Launcher in the right corner of the Paragraph

Group label. The Paragraph dialog box will allow you to change your alignment from

the default Left Alignment to Right, Center, or Justify. Alignment refers to where the text

lines up to form a straight edge. When you choose Center, all of your text lines up at the

center of the page and leaves the edges uneven. This is the best choice for titles and some

headings. Justify will line the text up straight at both Right and Left margins.

3. The line spacing can also be changed in the Paragraph dialog box. The default setting is

single-spacing, but this can be easily changed to 1 or double-spacing by choosing the

new setting and clicking on Okay.

The default setting in Word is for paragraphs to have no first line indent, but this can becancelled or changed to a first line indent or hanging indent in this Paragraph dialog box.

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Checking the Formatting

Sometimes we are not certain what formatting has been applied to our document or, morecommonly, a document that someone else created. MS Word provides several tools that will

reflect the formatting that has been applied to a document:

1. The Format Buttons on the Home Tab will reflect the common formatting options thathave been applied to text or a paragraph. Simply place your insertion point (cursor) inside

the text that you wish to check. The Format Buttons will then display the Font and FontSize that has been selected for this text. The Bold, Italics, and Underline buttons will be

highlighted if the any of these styles has been applied. Likewise, the relevant alignment,

numbering, or bullet buttons will appear highlighted if any of these options has been

selected.2. The horizontal ruler will display the settings for your margins, first line indents, left and

right indents, hanging indents, and active tabs for the paragraph in which your insertion

point is situated at any given time.

3. Sometimes the Format Buttons and horizontal ruler do not give you enough

information to explain why your text behaves in a manner which you do not expect. In

these cases there are often hidden marks or keystrokes in your document that are

responsible for MS Words actions. In order to display these hidden marks, just click the

Show/Hide button on the Standard toolbar. You will notice a symbol for every

stroke of the Enter key. Word interprets these marks as a paragraph even if it is an

empty line! The symbol represents each stroke of the Tab key. A symbol indicates

each time you press the Spacebar and so on. Often you can solve unexplained behavior of

the text in your document when you have revealed these keystrokes. Any of these can be

deleted if necessary to correct your document format.Keep in mind that these marks will

not print even if you have the Show/Hide button turned on.

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Inserting Clipart and Photos

Inserting Clip Art

Pictures and other graphics can enhance a documents appearance in many ways. One way to add

pictures to a document is to insert Clip Art from the MS Office gallery. This gallery contains avariety of pictures and photographs that have been categorized and cross-referenced in order tomake it easy to search for items using key words. In order to insert clip art from the gallery -

1. On the Insert tab, click on Clip Art. In the Clip Art task pane that appears on the rightside of the screen you may type in Search terms that describe the clipart that you want to

insert in your document. (e.g. student or book)

2. To narrow your search, do one or both of the following:

3. To limit search results to a specific collection of clips, in the Search in box, click the

arrow and select the collections you want to search.

4. To limit search results to a specific type of media file, in the Results should be box, clickthe arrow and select the check box next to the types of clips you want to find.

5. Click Go.

6. In the results box, click the clip to insert it.

7. After inserting the picture you may need to modify it in some way. A new tab, Picture

Tools, will appear on the ribbon. This tab provides commands specifically designed forFormatting or Editing a picture in Word 2007.

Insert a Picture or Photo from File

1. Click where you want to insert the picture.

2. On the Insert tab, click on the Picture button.

3. An Insert Picture dialog box will open.

4. Locate the picture you want to insert.

5. Double-click the picture you want to insert.

6. After inserting the picture you may need to modify it in some way. The Picture Tools tabprovides a variety of options for accomplishing this.

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Modify Clip Art Pictures

This section explains how to mo

Picture Tools Format Tab.

Remember that this tab will notselected!!

Picture Tools Format Co

Adjust Tab

Brightness

Contrast

Recolor

Compress Pictures

Change Picture

Reset Picture

Picture Styles

Picture Style options

Picture Shape

Picture Border

Picture Effects

Arrange

Position , Text Wrapping, Send t

Align, Group, and Rotate button

Size

Crop Tool

Resize Tools

ify pictures using the commands and options p

e made available unless a picture in the docum

mands

Increase or decrease the brightne

Increase or decrease the differenc

lightest and darkest parts of the p

Recolor the picture to give it a st

as sepia or grayscale

Compress the pictures to decreas

Change the picture preserving th

size

Discard all of the formatting chaapplied to the picture

Apply stylized formatting to the

the picture including shadow, refl

effects

Changes the shape of the picture

the formatting

Specify the color, width, and line

outline of the picture

Shadow, glow, reflection, and 3D

o Front, etc. Determines location of picture inand other objects on the page

Aligns picture to other objects, bother objects (Group) to make on

Crop the picture to remove unwa

Resize picture height or width

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On-Line Resources

Internet4classrooms Word Pra

http://www.internet4classrooms.

What you need to know abouthttp://office.microsoft.com/en-u

Microsoft How-To Articles

and tricks presented in these ho

http://www.microsoft.com/educa

Microsoft Lesson Plans that In

http://www.microsoft.com/educa

ctice Modules for Teachers:

com/on-line_word.htm

Word 2007/training/HA102250091033.aspx

Learn how to use Microsoft software in the cla-to articles.tion/howto.mspx

tegrate Technology (around academic topics

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sroom with tips