1ECPRD – ICT Group Seminar 2010, Bucarest 17-19 November

Official Publications of the Senate: the new web production system

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The Official Publications of the Cortes Generales (Senate) are:

Official Publications of the Senate: the new web production system

The official gazetteThe journal of debates of plenary sittings

and Committees

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Official Publications of the Senate: the new web production system

The amount of information has grown up very much along the legislatures:

BOCG DS

IX Legislatura (1/4/2008- ) 5.882 1.532

VIII legislatura (2/4/2004-15/1/2008) 10.337 2.145

VII legislatura (5/4/2000-20/1/2004) 8.682 2.137

VI legislatura (27/3/1996-18/1/2000) 9.191 1.995

V legislatura (29/6/1993-9/1/1996) 5.749 1.316

IV legislatura (21/11/1989-13/4/1993) 6.103 1.429

III legislatura (15/7/1986-2/9/1989) 4.692 1.020

II legislatura (18/11/1982-32/4/1986) 4.345 1.063

I legislatura (27/3/1979-31/8/1982) 1.063 607

Legislatura constituyente 224 295

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Official Publications of the Senate: the new web production system

There are several reasons to think of a thorough renewal of the Publicity system of the acts of the Parliament:

• Official publications are no longer the only channel for official information of the Administration in Spain. For example, law 20/2007, requires the publication of acts of procurement procedures in the "contractor profile" of each website.

• Since January 2010 the government written questions and answers are no longer running on the Official Gazette.

• Since January 1, 2009, the official version of the Official Gazette of Spain is offered on its website.

• In addition, there are ecological and economical reasons as well as others related with the speed of access to information to go to the computer-only version.

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Official Publications of the Senate: the new web production system

Therefore, the Bureau of the Senate has approved a project that beganwith a public competition to select a company engaged in digitalprinting services and will culminate on January 1, 2011 when the new system will entry into service.

The project includes the reorganization of contents. The series change:

Old system• Boletín General (Serie I) • Proyectos de Ley (Serie II) • Proposiciones de Ley iniciadas en el

Senado (Serie III A) • Proposiciones de Ley iniciadas en el

Congreso (Serie III B) • Tratados y Convenios Internacionales

(serie IV)

New system

I. Iniciativas legislativas: proyectos de ley, proposiciones de ley del Senado, proposiciones de ley del Congreso.

II. Iniciativas de control: interpelaciones, mociones en comisión y pleno, preguntas orales en comisión y pleno, propuestas de nuevas comisiones y aprobación de las mismas, solicitudes de comparecencia, etcétera.

III. Tratados y convenios internacionales

IV. Otros acuerdos: normas interpretativas de la Presidencia, declaraciones institucionales, etcétera.

V. Administración interna: altas y bajas de Senadores, convocatorias de concursos y procedimientos, etcétera

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Official Publications of the Senate: the new web production system

Some advices will not be longer published:

• Those that are repeated several times during the parliamentary process. For example, advices of new date of expiration of the term for the tabling of amendments.

• Things of interest to few people. The advices are replaced by SMS and Intranet messages to the MP’s concerned.

• Most advices related to recruitment processes, but the most important (Start of procedure, final lists of eligible…).

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Official Publications of the Senate: the new web production system

There are other changes in the Official publications:

Old system New system

Several gazettes each day.– Some of them with several advi

ces and regulations

Only one gazette each day consisting of:– A web index– And a PDF file for each advice or regulatio

n.

Two columns in Gazettes and Journal of debates

Only one column in Gazettes and Journal of debates for readability

Standard PDF files PDF/A files, for long term conservation (ISO 19005-1:2005)

Unsigned PDF files Signed PDF files with time stamping

And XML files with the whole content of each publication

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Official Publications of the Senate: the new web production system

And an electronic verification code will be included in each page of each Official Publication:

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Official Publications of the Senate: the new web production system

To manage the entire production process, a new information system has been developed, and will be working january 1st, 2011:

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Text to be published Database

Official Publications production system

Official web page

1

.doc files

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4

.pdf, .xml files

Parliamentary texts management system (.)

Other backoffice systems (human resources, acountability…)

2.

5.

Signature process (6)

Responsibles of the official gazette

Editors of the journal of debates (stenographers)

Digital printing

service

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Official Publications of the Senate: the new web production system

And, at the end, some technical details of this systems, that have been developed by the staff of the Senate:

• The parliamentary and other backoffice systems are made with:– Oracle Application Server Release 3 (10.1.3.4.0) – Oracle Database 10g Enterprise Edition Release 10.2.0.4.0 – Oracle Internet Directory 10g 10.1.4 – PL/SQL Release 10.2.0.4.0 – Servlet Engine: 2.4 – JSP Engine: 2.0 – JRE: 1.5.0

• The Internet user interface has been made with JavaScript libraries ExtJs versión 3.3 (http://www.sencha.com)

• The PDFs files are created with iText Java libraries versión 5.0.5 (http://www.itextpdf.com)

• And the publications are signed with ASF suite versión 4.3 by TB-Solutions (http://www.tb-solutions.com)

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Official Publications of the Senate: the new web production system

The end

Jangel.alonso@senado.es

18-XI-2010

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Regulations and advices not assigned to a Gazette

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Data of an advice or regulation with associated text files

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Creation of a gazette and assignation of advices and regulations

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Previous view of a gazette in draft format

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Requested approval from the Directorate

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Review of the gazette by the Director and sending to the digitalprinting services

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Main screen of the digital printing service subsystem

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Query and download of files by the digitalprinting service

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A header is automatically created for each regulation or advice

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Previous view of the gazette

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The digital printing service sends the PDF files

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Uploading them to the system by means of this screen

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The responsible of the the Gazette receives the job to validate it…

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Review of PDF files created by the digital printing service

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And this is the final result

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The official gazette at the web page

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Official Publications of the Senate: the new web production system

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Official Publications of the Senate: the new web production system

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Official Publications of the Senate: the new web production system

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The official gazette at the web page

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The journal of debates at the web page

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Official Publications of the Senate: the new web production system

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Official Publications of the Senate: the new web production system

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Official Publications of the Senate: the new web production system

Written questions in the legislative periods:

I Legislatura (27/3/1979 - 31/8/1982)……………..1.629

II Legislatura (18/11/1982 - 23/4/1986)……….…..5.277

III Legislatura (15/7/1986 - 2/9/1989)………….….5.719

IV Legislatura (21/11/1989 - 13/4/1993)………...11.917

V Legislatura (29/6/1993 - 9/1/1996)………….…12.415

VI Legislatura (27/3/1996 -18/1/2000)…………...32.002

VII Legislatura (5/4/2000-20/1/2004)……….…...29.241

VIII Legislatura (2/4/2004-15/1/2008)…….…….103.060

At the present period, since april 2008 until 15/XI/2009,…. 34.777

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Official Publications of the Senate: the new web production system

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At the end of the review, a process signs electronically with time stamping the gazette and it is uploaded to the web