MARTIN SUNTINGER • PRINCIPAL PRODUCT MANAGER • ATLASSIAN

Celebrating Portfolio for JIRA’s First Year with Five Learnings

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

…one more thing

Summit 2014

Summit 2014

(holycow)

Image source: https://www.flickr.com/photos/gamerscore/1449650710

Plan, manage, and report across all projects and

teams

Portfolio for JIRA

active licenses

3000+

Learnings

W H AT ’ S C O M I N G ?

1 Y E A R - 5 L E A R N I N G S

Agenda

Data-informed planning: no pain no gain

1

vaporwareMVP

I actually don’t know this guy

2 years ago..

A shared backlog with all data on the table

Transparent and objective resourcing

Automatic data-driven forecast - “the best we can do from current perspective” random

What needs to be done

A realistic forecast

A realistic forecast can cause temporary shocks and feelings of disillusion

CAUTION

No longer can project managers and directors etc. pick dates out of the air for delivery "targets". Senior stakeholders can work together to figure out how to shuffle priorities. There is no escape from the plan! A C U R R E N T P O R T F O L I O U S E R ( A N O N Y M O U S S U RV E Y )

“

”

Become Data- Informed

No pain no gain

Agile AND long-termAn automatic forecast helps make decisions today even if things change

A great plan should trigger tough discussions and decisions

Portfolio is for everyone ..but not everyone uses it for the same purpose

2

¯\_( )_/¯

What we thought would happen…

Image source: http://searchenginewatch.com/IMG/273/252273/managing-seo-small-mid-large-enterprise.jpg?1435038483

What actually happened…

(almostawesome)

Image source: http://searchenginewatch.com/IMG/273/252273/managing-seo-small-mid-large-enterprise.jpg?1435038483

ReportingPlanning

PlanningReporting

Image source: http://searchenginewatch.com/IMG/273/252273/managing-seo-small-mid-large-enterprise.jpg?1435038483

Executives Project Managers

Program Managers

Development Managers

Product Managers

Executives Project Managers

Program Managers

Development Managers

Product Managers

Get everyone involved with Portfolio

Implement benefits at the team level and move on up

Share your plansContext drives decisions and can have unexpected benefits

From 1 team up

Play the numbers and connect with reality

3

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

…a safe playground

Image source: https://handsfullofgrass.files.wordpress.com/2012/11/img_0539.jpg

…or real time and live?

Image source: http://covers8.com/concert-with-lights-and-hands-up/

• Big cool statistic

• 2,569

• Add-Ons in Marketplace+

Load data dynamically from boards, projects

or custom filters

JIRA

Portfolio

new issuesedits fields

rankingsprint planning

…

auto-commit

JIRA

Portfolio

Commit changes

TIS-1 edited, 2.0 created, TIS-23 added,…

Stay in sync with reality at any time

Different models in planning and reality mean “updating hell”

Improvements comingNeeds work in the product. We’re on it.

Reflect reality

Communication eats planning for breakfast

…and reporting for lunch

4

Usage data indicates

of plans live a lonesome life

~ 60%Image source: http://www.desk7.net/wallpapers.aspx?typeid=7258

?

We’ve had good progress but s#%t is about to hit the fan

Being “just yellow” this week is a good thing! …last month I lost

all hope for this project

I see a major bottleneck ahead when we do the

planned team shift

Just hired a rockstar dev - even though we’re behind

right now, I’m confident we’ll hit our deadlines

Focus on communication

Provoke feedback

Have project owners share status via defined channels

Raise red-flagLet stakeholders call bulls@#$t on your plans

Facilitate discussion

Actively invite stakeholders to share their feedback

Agile scales best with self-serve information

5

empoweredindependentdeliver value fasteragile

agile context & informationorganizationculture

knowledgecommitment

skills

context & informationagileorganizationculture

knowledgecommitment

skills

Provide self-serve information

From “ask and respond” to “share and consume”

One source of truthDiscover synergies, combine forces if everyone knows what’s in progress and what’s next

Don’t wait to be asked

What’s next for Portfolio? A Painted Picture

Program manager

Reliable timelines

Instantly know about changes

Dependencies

Running dark

Reliable timelines

Instantly know about changes

Dependencies

Running dark

(ohcrap) - won’t make our target!

Scope of trip management has been adjusted to meet the beta timeline - stakeholders are comfortable with reduced feature set.

Focus on communication

Get everyone involved

Become data-informed

A year full of learnings

Stay in sync with reality

Scale with self-serve information

Thank you!

MARTIN SUNTINGER • PRINCIPAL PRODUCT MANAGER • ATLASSIAN