World's Fair Corporation: Executive Committee Meeting Minutes 2

Box# 33

Folder# 638

World's Fair Corporation:

Executive Committee Meeting Minutes ( 1)

Oct ,1961- Sep ,1962

MINUTES OF THE MEETING OF THE

EXECUTIVE COMMITTEE

OCTOBER 17, 1961

A meeting of the Executive Committee of the New York

World's Fair 1964-1965 Corporation was held in the Administration

Building at Flushing Meadow on Tuesday, October 17, 1961 at

10 A. M.

Present: Thomas J. Deegan, Jr., Chairman Lou R. Crandall

being a quorum.

James J. Delaney Bernard F. Gimbel Wallace K. Harrison Robert Moses J. Anthony Panuch William E. Potter Charles F. Preusse Samuel I. Rosenman

Also present during all or part of the meeting were:

Commissioner Newbold Morris W. Earle .Andrews John V. Thornton Stuart Constable Erwin Witt Allen Beach

Thomas J Deegan, Jr. preE:)ided and Ernestine R. Ha.ig

acted as Secretary

Commissioner Patterson requested the Secretary to have

the minutes show that he was unable to attend the meeting of the

Executive Committee on October 17th for the reason that his

official duties required him to be on hand to greet Honorable

William Tubman, President of Liberia, who was arriving in New York,

and that he was unable to attend the meeting of the Executive Committee

on September 14th for the reason that he was escorting the Honorable

Herbert Hoover to the directors' meeting, which followed that of the

Executive Committee meeting.

AGENDA ITEM 1. Approval of minutes of meeting of September 14, 1961

Upon motion duly made and seconded, it

was unanimously

RESOLVED, that the reading of the minutes of the Executive Committee held on September 14, 1961, is dispensed with, and such minutes are approved.

AGENDA ITEM 2. U. S. Exhibit

AGENDA ITEM 3. U. S. Administration support announcement

There was presented to the meeting a

memorandum from the President to the Executive Committee, dated

October 5, 1961 setting forth the problems arising from the failure

of Congress to enact the legislation relating to the United States

exhibit, and a memorandum from Gov. Poletti to the Executive

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Committee, dated October 10, 1961 with suggestions for meeting these

problems.

After discussion it was the sense of the

meeting that an appointment should be arranged with the President of

the United States as soon as possible, at which meeting there should

be suggested to the President a program of immediate action to

facilitate completion of the United States exhibit.

AGENDA ITEM 4. Appointment of industrial consultants

Mr. Preusse reported on various steps

which have been taken looking to the appointment of consultants to

assist the Fair Corporation in the renting of space to industrial exhibitors.

There was a general discussion of the matter.

AGENDA ITEM 5. Report on Progress at Lincoln Center

Mr. Constable referred to his memorandum of

October 12, 1961, addressed to the President, a copy of which was pre-

sented to the meeting, and reported on the progress being made and the

present estimated dates for completion of the various buildings at the

Center.

He further stated that the tentative title for

the two year World's Fair joint program with Lincoln Center was

"International Festival of the Performing Arts. "

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AGENDA ITEM 6. Financial status

~Fair Notes

£. Financial report

£. Annual report to Members

Mr. Witt, Comptroller, reported on the

total subscription to Fair Notes to date and the program for completing

the sale of the balance.

Mr. Witt gave a summary of the cash

position of the Corporation and the projection of cash income and re·

quirements for the balance of 1961.

Mr. Witt submitted to the meeting a copy

of the annual directors 1 report to Members, under Section 46 of the

Membership Corporations Law of New York.

unanimously

On motion duly made and seconded, it was

RESOLVED, that the annual report of the Directors, prepared by the President and the Comptroller pursuant to Section 46 of the Membership Corporations Law of New York and submitted to this meeting, is approved;and

FURTHER RESOLVED that the President is authorized and directed to present such annual directors 1 report, on behalf of the Board of Directors, at the annual Members meeting to be held on November 1, 1961.

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AGENDA ITEM 7. Agreement for public relations services with Thomas J. Deegan Company, Inc •

. There was presented to the meeting a draft

of a revised agreement between the Fair Corporation and the Thomas J.

Deegan Company, Inc. for public relations services.

After discussion, on motion duly made and

seconded, it was unanimously

RESOLVED, that the President is authorized and directed to arrange for the execution of the agreement for public relations services between the Fair Corporation and Thomas J. Deegan Company, Inc. , a copy of which has been submitted to this meeting, substantially in the form presented to this meeting, with such additions .or modifications as may be approved as to substance by the President and as to form by counsel.

Mr. Deegan restated for the record that

as he stated at the Directors meeting on June 24, 1960, any services

performed by him personally would be without compensation and,

therefore, in view of this proposed revision of contract the Thomas J.

Deegan Company, Inc. would subscribe to $100,000 of World's Fair

Notes as a gesture of his and the company's confidence in the ultimate

success of the Fair and in order to fulfill his responsibilities objective

ly as Chairman of the Executive Committee, at the rate of $25, 000

a year, commencing in 1961, effective with the signing of this contract.

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AGENDA ITEM 8. Report on industrial and special exhibits

§. Leases signed and near signing

Messrs. Panuch and Constable reported

that the Eastman K aiak Company lease had been signed, but that

Kodak, in an effort to assist the Fair Corporation in its negotiations

with the film concessionaires, was willing to amend the lease so as

to relinquish 6, 000 square feet which will then become available for

lease by the Fair Corporation for the film store to be operated by a

concessionaire. Under the amendment Kodak will not be obligated

to do any selling of products in its exhibit but will have an option to

do so under certain conditions.

Aiter discussion, on motion duly made

and seconded, it was unanimously

RESOLVED, that the execution of the agreement of lease between the Fair Corporation and Eastman Kodak Company, dated September 19, 1961, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the President is authorized and directed to arrange for the proposed amendment to the Kodak lease releasing 6, 000 square feet of the Kodak plot for use for the film concession store.

Mr. Panuch stated that a lease had been

executed with The World of Food, Inc. on September 29th.

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On motion duly made and seconded,

it was unanimously

RESOLVED, that the execution of the agreement of lease between the Fair Corporation and The World of Food, Inc., dated September 29, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

Mr. Panuch reported on other exhibits

which are in the process of negotiation. He discussed in this con-

nection the points which were recently raised by the duPont Executive

Committee, and the answer that he proposed to give to duPont in

this regard.

AGENDA ITEM 9. Report on foreign participation

Mr. Allen Beach stated that the participation

agreement with the Republic of China had been signed on September 21,

1961.

unanimously


RESOLVED, that the execution of the participation agreement between the Fair Corporation and the Republic of China, dated September 2, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

He further reported that the lease with

Indonesia had been signed by President Sukarno and was now in transit

for formal authentication by Indonesia.

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He stated that of the 60 nations which had

announced intention to participate, 35 have selected definite sites and

in addition 7 sites had been selected on a tenative basis. He also

reported on progress being made with the western European nations.

Gov. Poletti is now in Europe visiting those

countries not yet committed and will make a progress report for the

next meeting of the Executive Committee.

AGENDA ITEM 10. State exhibits

Gen. Potter submitted to the meeting a

report on the status of state participation.

He advised that the agreement with the

Commonwealth of Puerto Rico had been signed on September 21st.

unanimously


RESOLVED, that the execution of the participation agreement between the Fair Corporation and the Commonwealth of Puerto Rico, dated September 21, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

He further stated that as of this date 21'

states had expressed firm intent to participate and confirmation from

6 other states was expected shortly, for which tentative allocation of

space had been made.

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AGENDA ITEM 11. Report on concessions and operations

.§:. Agreements signed or near signing

1. Flushing Boat Basin

Mr. Constable stated that the lease cover-

ing the Flushing Boat Basin had been executed on September 14th.

unanimously


RESOLVED, that the execution of the agreement of lease between the Fair Corporation and the City of New York, covering the Flushing Boat Basin, dated September 14, 1961, a copy of which has been submitted to this ~eeting, is ratified and approved.

2. World's Fair Maintenance Amendment

Mr. Constable stated that, as authorized

by the Executive Committee at its meeting of September 14th,

Amendment No. 2 tn the World's Fair Maintenance lease had been·

executed on September 15th.

unanimously


RESOLVED, that the execution of Amendment No. 2 to the agreement between the Fair Corporation and World's Fair Maintenance Company, covering the supply of metering service by sai<i Company, dated September 15, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

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3. Time, Inc. - Official Fair souvenir booklet and guide

Mr. Constable stated that,as authorized by

the Executive Committee at its meeting September 14th, the licensing

agreement with Time, Inc. covering the official Fair souvenir booklet

and guide and related publications had been executed on September 22nd.

Mr. Preusse asked that the minutes formally

show that the Executive Committee had been, throughout the negotiations

with Time, Inc. , informed of the fact that Henry R. Luce, Editor-in

Chief of Time, Inc~ and a member of Time's Board of Directors, was

a member of the Board of Directors of the Fair Corporation, and that

Mr. Luce still is a member of the Fair Corporation's Board.

Mr. Deegan requested the Secretary to have

the minutes show that he informed the Executive Committee of the fact

that Time, Inc. was one of his firm • s corporate clients on the first

occasion the proposed agreement with Time, Inc. came before the

Committee.

After discussion, on motion duly marle and


RESOLVED, that the execution of the licensing agreement between the Fair Corporation and Time, Inc. covering the official Fair souvenir booklet and guide and related publications, dated September 22, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

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4. Carveyor


draft of agreement for the installation and operation of a carveyor

at the Fair.



RESOLVED, that the President is authorized and directed to negotiate and conclude an agreement with Passenger Belt Carveyors, Inc. , a corporation owned by Goodyear Tire and Rubber Company, and by Stephens-Adamson Ivffg. Co., or with such other corporation as may be formed for that purpose, for the operation of a carveyor at the Fair, a copy of which agreement has been submitted to this meeting, substantially in the form presented to this meeting, with such additions or modifications· as may be approved as to substance by the President and as to form by counsel.

5. Housing survey

Mr. Constable reported that,as authorized

by the Executive Committee at its meeting of September 14th, an

a.qreement between the Fair Corporation and the New York City Convention

and Visitors Bureau, Inc. was in the final stages of negotiation for a

survey of housing accommodations within a 35 mile radius of the Fair

and the preparation of a handbook on such housing and the operation of

a World's Fair Housing Bureau.

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He further advised that an aqreernent with

the Q.leens Chamber of Commerce and the Lonq Island Association was

in the process of neqotiation covering housing accommodations in those

are~.

6. World's Fair Caterinq Corp.

There was presented to the mee~q a copy

ol a pr~posed amendment to the agreement with the World's Fair

Catering Corporation chan.qinq the times for accountings and adjus~ents.

After discussion,. on motion duly made and


RESOLVED, that the President is authorized and directed to arrange ·tor the execution of an amendment to the agreement between the Fair Corporation and World's Fair Administration Catering' Corp. , cha.nqinq the date for submission of monthly accountings and providing for settl~ments to be on a monthly basis rather than a semi-annual basis, a copy of which amendment has been submitted to this meeting, with such additions or modilications as may be approved as to substance by the President and as to form by counsel.

.Q. Concessions in negotiation

1. Amendment to Brass Rail agreement

Mr. Constable stated that the Brass Ball

Food Service Organization, Inc. had proposed an addition to its aqree

ment covering refreshment stands at the Fair, to provide for the sale

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of food and alcoholic beverages on the terrace spaces on the overpass

connecting the Long Island Railroad station with the Fair, the income

to the Fair to be on the same percentage basis provided for in the

aqreement covering the refreshment stands, but with no down payment

on account of the rent.

After discussion, on motion duly made


RESOLVED, that the Executive Committee approves the negotiating and concluding of an amendment to the Brass Rail Food Service Organization, Inc. agreement, adding to the aqreement, with the same percentage of gross payments, a food and liquor operation in the terrace space on the overpass, ·in general accordance with the memorandum from the Vice President-Operations to the President, dated October 11, 1961, a copy of which has been submitted to this meeting.

2. News Stands

Mr. Constable submitted to the meetinq a

report on a study that had been made by the staff of the Fair Corporation

in connection with the operation of news stands on the Fair grounds for

the sale of newspapers, periodicals, cigars, cigarettes, tobacco, candy,

souvenirs and World's Fair publications, a copy of which report was

submitted to the meeting. He requested authorization to solicit proposals

from pre-qualified companies for the. operation of such a concession.

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RESOLVED, that the Vice PresidentOperations is authorized and directed to negotiate with pre-qualified companies for the award of a contract for the construction and operation of news stands at the Fair grounds, and to conclude an agreement on the best terms obtainable, in general accordance with the memorandum to the President, dated October 11, 1961, a copy of which has been submitted to this meeting.

3. Others

~· Toilet Coin Lock Concession Nik- 0-Lok Company

There was submitted to the meeting a proposal

~rom the Nik-0-Lok Company, dated October 5, 1961, for the rental of

coin locks in the comfort stations operated by the Fair Corporation, and

authority was requested to conclude an agreement with that company for

this concession.



RESOLVED, that the Vice PresidentOperations is authorized and directed to negotiate and conclude an agreement between the Fair Corporation and Nik-0-Lok for the installation and maintenance of locks in the comfort stations at the Fair, and the collection of revenues therefrom, in general accordance with the proposal from Nik-0-Lok, dated October 9, 1961.

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.Q. Photographic and film concession

Mr. Constable stated that he had been in

further negotiation with Medo Photo Supply Corporation and Grayson-

Robinson Stores, Inc. in connection with the proposed concession store

adjacent to the Kodak exhibit for the sale of film and photographic

supplies and now recommend that the Fair Corporation accept the pro-

posa.l. of Grayson-Robinson substantially as set forth in its letter of

September 8, 1961 to the President. Mr. Constable stated that the

GrS¥son-Robinson proposal provides for a higher percentaqe of gross

receipts and leaves open the possibility of a Camera City exhibit.

Medo's proposal does not in terms forbid Camera City as an exhibit

but the restrictions which it would impose on selling by other exhibitors

would effectively preclude Camera City.



RESOLVED, that the Vice PresidentOperations is authorized and directed to negotiate and conclude an aqreemen t with Grayson-Robinson Stores, Inc. for the photographic and film concession, substantially on the basis of its letter proposal of September 8, 1961, and in general accordance with the memorandum from the Vice President-Operations to the President, dated October 16, 1961.

£. Others - Lake area

Judge Rosenman stated he is about ready

·to conclude negotiations for the theatre in the Lake area. He further

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stated that Ringly Brothers were considering organizing a subsidiary

company to operate a circus at the Fair, and that negotiations were

proceeding for a Frontier Town abutting the northern boundary of the

Lake area.

g. Appointment of special policemen

Mr. Constable stated that the appointment

of the followi.tg persons as special policemen had been recommended

by the Pinkerton's N~tionaJ. Detective Agency, Inc. in its letter dated

October 9, 1961 and that they had been so appointed by the Director of

Maintenance and Security, pursuant to authority granted to the Director

under a resolution of the Executive Committee at its meeting of

March 16, 1961:

unanimously

Virgil Terry-Bey John D. Cassela Myles B. Lambert Martin H. Lee Jack E. Harwood


RESOLVED, that the Fair Corporation, pursuant to Chapter 428, Par. 2(f) of New York Laws of 1960 and Section 23 of the Membership Corporations Law of New York, confirms the appointment of the above named persons as special policemen for the policing of the area occupied by the Fair, as recommended by Pinkerton's National Detective Agency, Inc. in its letter dated October 9, 1961, a copy of which has been submitted to this meeting; and

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FURTHER RESOLVED, that the President be and he is authorized to take any action on behalf of the Corporation which mey be required to make these appointments effective.

AGENDA ITEM 12. Fair engineering and construction schedule 1961

.§:. Contract.s signed or awarded

1. New York Telephone Company

Gen. Potter stated that, as authorized by

the Executive Committee at its meeting of September 14th, the aqree

ment with the New York Telephone Company providing for communica

tion services for the Fair Corporation and its exhibitors was executed

on September 19, 1961.

On motion duly made and seconded, it

was unanimously

RESOLVED, that the execution of the agreement between the Fair Corporation and the New York Telephone Company, dated September 19, 1961, a copy of which has been submitted to this meeting, is approved.

2. Addition to Administration Building

Gen. Potter reported that 15 bids had been

received for the construction of the addition to the Administration

Building and the contract was awarded on September 25th to James

Kinq & Son, Inc., the low bidder, for $107, 000, which was $38,000

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below the engineer's estimate of $145,000, and that work had

started September 25th.

.After discussion, on motion duly made ani


RESOLVED, that the execution of the agreement between the Fair Corporation and James King & Son, Inc., dated September 25, 1961 for the addition to the

· Administration Building, a copy of which has been submitted to this meeting, is approved.

3. Electric Cable and substation {First phase)

Gen. Potter reported that 18 bids had been

received for the first phase of the electric cable and substation and

this contract had been awarded on September 27th to the low bidder,

Eastern States Electrical Contractors, Inc. in the amount of

$1,528,246, which was approximate~y $730,000 below the engineer's

estimate of $2, 250, 000. Work started on October lOth .

.After discussion, on motion duly made and

seconded, it was ·unanimously

RESOLVED, that the execution of the agreement between the Fair Corporation and Eastern States Electrical Contractors, Inc. , dated September 27, 1961 for the electric cable and substation work, (first phase), a copy of which has been submitted to this meeting, is approved.

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AGENDA ITEM 13. Report on Park Department contracts - Let and to be let in 1961

W. Earle Andrews, Engineering Consultant,

reported that of the 10 contracts to be let this year by the Parks De-

partment, all those let to date were substantially less than the enqineers'

estimates and that the City is, therefore, well within the $8,000,000

budqet for 1961.

AGENDA ITEM 14, Bids Arterial program

Gen. Potter reported that bids had been

received on 4 contracts which are part of the arterial program and in

each instance the low bid was substantially below the engineers' estimate,

representing a total saving of approximately $3, 500, 000.

AGENDA ITEM 15. Report on Stadium

Commissioner Newbold Morris reported

that the lease between the City of New York and the Metropolitan

Baseball Club, Inc. had been signed on September 15, 1961. The con-

tract will be awarded next week and ground breaking ceremonies will

be held at the site of the Stadium on Saturday, October 28th.

Commissioner Morris then presented to

the meeting two sketches, one showing a proposed remodeling of part

of the City Building to house an Ice Show during the Fair and the other

showing the proposed modernization of the exterior of the City Building,

both of which will go before the Planning Commission for approval.

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AGENDA ITEM 16. Report on fountain, lighting and statuary presentation

Mr. . Moses stated that this presentation

would be made at the Annual Meeting of Members and Directors on

November 1st.

Mr. Preuss·e stated that, although the

foWltain program had been presented to the Executive Committee at

its meeting of August 4, 1961, and informally approved then, no

formal resolution approving the program had been recorded, and

suqgested that this be done now.


was unanimously

RESOLVED, that the Executive Committee approves, in principle, the program for fountains at the Fair, in general accordance with the presentation of the program made at the Executive Committee meeting of August 4, 1961.

AGENDA ITEM 17. Amending Article FIFTH of the Certificate of Incorporation

Mr. Preusse stated that Article FIFTH of

the Certificate of Incorporation limited directors to a total of 150,

and inasmuch as the present number of persons invited to serve as

directors totalled 181, an amendment to the Certificate was required.

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RESOLVED, that the Executive Committee approves the following amendment to paragraph FIFTH of the Certificate of Incorporation:

FIFTH: The number of its directors is to be not less than five nor more than two hundred.

FURTHER RESOLVED, that the Executive Committee recommends to the Mempers that they authorize the making and filing of said amendment; and

FURTHER RESOLVED, that, upon authorization of the aforesaid amendment by the members, the proper officers are directed to arrange for its filing.

AGENDA ITEM 18. Appointment of proxy committee

Mr. Preusse stated that a proxy committee

should be appointed for the Annual Members Meeting to be held

November 1, 1961.



RESOLVED, that the Executive Committee appoints Robert Moses, Thomas J. Deegan, Jr. and Charles F. Preusse to serve as members of the pro:xy committee for the Annual Members Meeting to be held on November 1, 1961.

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AGENDA ITEM 20. Next meeting of the Executive Committee

It was agreed that the next meeting of the

Executive Committee would be held on Thursday, November 16th at

9:30 A. M.

the meeting

adjourned.

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MINUTES OF THE MEETING OF THE

EXECUTIVE COIVIMITTEE

November 16, 1961



Building at Flushing Meadow on Thursday, November 16, 1961 at

9:30 A. M.


beinq a quorum.

James J. Delaney Bernard F. Gimbel Robert Moses J. Anthony Panuch Richard C. Patterson, Jr. William E, Potter Charles Poletti Charles F. Preusse Samuel I. Rosenman George E. Spargo


John V. Thornton Stuart Constable William Berns Erwin Witt

Thomas J. Deegan, Jr. presided and Ernestine R. Haig

acted as Secretary.

AGENDA ITEM 1. Approval of minutes of meeting of October 17, 1961

Upon motion duly made and seconded, it

was unanimously

RESOLVED, that the reading of the minutes of the Executive Committee meeting held on October 17, 1961, is dispensed with, and such minutes are approved.


~Fair Notes

Mr. Spargo, Chairman of the Finance

Committee, stated that there had been no substantial change in the

balance of the Fair Notes since the report made at the Annual Meeting

of Members and Directors on November 1st.


Mr. Spargo reported on cash on hand,

investments and commitments to the end of 1961.

£. Approval of Ticket Program

Mr. Spargo presented to the meeting a

memorandum from the Comptroller to the President, dated November 14,

1961, which had his approval, recommending classifications and prices

of admission tickets to the Fair .



RESOLVED, that the Executive Committee approves the progra..rn for classification and

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prices of admission tickets to the Fair, in general accordance with the memorandum from the Comptroller to the President, dated November 14, 1961, a copy of which has been submitted to this meeting; and

FURTHER RESOLVED, that the President is authorized to make such further changes or modifications in the program as may be necessary or desirable for purposes of carrying it out.

AGENDA ITEM 3. Additions to staff

Carl A. Ostling Director of Construction Effective November 16, 1961

There was presented to the meeting a memo-

randum from Gen. Potter to the President, dated November 3, 1961,

outlining Mr. Ostling's proposed duties and qualiiications.



RESOLVED, that the addition of Car 1 Ostling to the staif as Director of Construction, effective November 16, 1961, on the terms referred to in the memorandum of November 3, 196], from the Executive Vice President to the President, a copy of which has been submitted to this meeting, is approved.


Witi1 the unanimous consent of the meeting

this Item was moved forward on the Agenda.

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!· Agreements signed or near signing

1. World's Fair Administration Catering Corp. Amendment

Mr. Constable reported that, as authorized

by the Executive Committee at its meeting of October 17, 1961, this

amendment had been executed on October 17, 1961.

unanimously


RESOLVED, that the execution of the amendment to the agreement between the Fair Corporation and World's Fair Administration Catering Corp. , changing the date for submission of monthly accountings and providing for settlements to be on a monthly basis rather than a semi-annual basis, dated October 17, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

2. Nik-0-Lok

This i tern was laid over.

3. Grayson-Robinson film store concession

This item was laid ·over

4. News Stands

Mr. Constable reported on the status of

the proposed news stands at the Fair and a preliminary recommendation

by him that such stands be operated by Brass Rail. It was the sense

of the meeting that a final decision should be deferred to the next meeting.

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5. Convention and Visitors Bureau

Mr. Constable stated that, as authorized

by the Executive Committee at its meeting of September 14, 1961, an

aqreement between the Fair Corporation and the New York City Conven

tion and Visitors Bureau, Inc. had been executed on November 16, 1961.



RESOLVED, that the execution of the agreement between the Fair Corporation and New York City Convention and Visitors Bureau, Inc. for a survey of housing accommodations in hotels, motels and other public buildings in the New York metropolitan area and the operation of a World's Fair Housing Bureau, dated November 16, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

6. Amphitheatre, Inc. Amendment to agreement

Mr. Constable explained the purposes of

this amendment which is designed to clarify various articles of the

aqreement relating to the Fair Corporation r s percentages and to the

maintenance and operation of public toilets.



RESOLVED, that the execuUon of the amendment to the agreement of lease between the Fair Corporation and Amphitheatre, Inc., dated November 6, 1961., a copy of which has been submitted to this meeting, is ratified and approved.

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.Q. Authorizations requested

1. Amendment to Licensing Agreement

Mr. Constable stated that this Amendment,

which had been prepared by counsel, was designed to make clear the

Fair Corporation's right to allow exhibitors and concessionaires to

use the Unisphere on programs and merchandise related to their exhibits

and concessions.

He recommended that it be approved sub-

stantially as presented to the meeting, but with the understanding that

some further changes might have to be made prior to its execution.



RESOLVED, that the President is authorized and directed to negotiate and con-clude an amendment to the agreement between the Fair Corporation and VIP Broadcasting Corporation, the licensing agent for the Corporation, clarifying the right of the Fair Corporation to permit participants in the Fair to use the name and symbol of the Fair on their programs and merchandise, such amendment to be substantially in the form of the proposed letter of amendment annexed to the memorandum from the Vice President .. Operations to the President, dated November 13, 1961, copies of both having been submitted to this meeting, the form of letter of amendment to be subject to such additions or modifications as may be approved as to substance by the President and as to form by counsel.

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2. Brass Rail Food Service, Inc. Addition to agreement-Overpass

Mr. Constable stated that the Executive

Committee, at its meeting on October 17th, had authorized him to

negotiate and conclude an amendment to the agreement between the

Fair Corporation and Brass Rail to provide for the sale of food and

alcoholic beverages on the terrace spaces on the overpass connect-

ing the Long Island Railroad Station with the Fair~ substantially in

accordance with a memorandum from him to the President dated

October 11, 1961. He presented to the meeting a copy of a memoran·

dum from him to the President, dated November 10, 1961, setting

forth various changes in the proposal as submitted to the Executive

Committee at its meeting of October 17th.



RESOLVED, that the President is authorized and directed to negotiate and conclude an amendment to the agreement between the Fair Corporation and Brass Rail Food Service Organlzation, Inc. , adding to such agreement the .construction and operation of buffet restaurants on both sides of the entrance ramp at the Long Island overpass entrance to the Fair, in general accordance with the memorandum from the Vice President-Operations to the President, dated November 10, 1961, a copy of which has been submitted to this meeting.

f. Heliport

Thi.s item was laid over

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g. Appointment of specjal policeman


of Robert F. Hunsdorfer, as a special policeman, had been recommended

by Pinkerton's National .Detective Agency, Inc. in its letter dated

October 19, 1961 and that he had been so appointed by the Director of


under a resolution of the ·Executive Committee at its meeting of

March 16, 1961.

unanimously


RESOLVED, that the Fair Corporation, pursuant to Chapter 428, Par. 2(f) of New York Laws of 1960 and Section 23 of the Membership Corporations Law of New York, eonfirms the appointment of Robert F'. Hunsdnrfer as a special policeman for the policing of L'le area occupied by the Fair, as recommended by Pinkerton's National Detective Agency, Inc. in its letter dated October 19, 1 96!, a copy of which has been submitted to this meet'tng; and

FURTHER RESOLVED, that the President be and he is authcJrized tc take any action on behalf of the Corporation which rnay be required to make this a.ppcintmcnt effective.

AGENDA ITEM 4. Report en industrial a.r;d transportation and special exhibits

g. Leases signed or near signing

1. .F. & M. Schaefer Brewing Co. 2. E. l. duPont De Nemours anct Company

Mr. Panuch stated that leases had been executed

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with F. & M. Schaefer Brewing Co. and E. I. duPont DeNemours and

Company, bringing the total leases signed to date to 20. He and

Mr. Thornton explained to the meeting the special features of the duPont

lease.

unanimously


RESOLVED, that the execution of the agreement of lease between the Fair Corporation and the F. & M. Schaefer Brewlng Co. , dated October 25, 1961, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the agreement of lease between the Fair Corporation and E. l duPont DeNemoul's and Company, dated November 14, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

2~. IBM Amendment

Mr. Panuch stated that an amendment to the

lease, dated February 20, 1961, between the Fair Corporation a.nd

International Business Machines Corporation had been executed on

November 15th, increasing the size of the lessee's exhibit site.

After discussion, on motion duly marle and


RESOLVED, that the President is authorized and directed to execute the letter of amendment, dated November 15, 1961, to the lease between the Fair Corporation and International Business Machines Corporation,

- 9-MORE

dated February 20, 1961, increasing the size d the lessee's exhibit site at the Fair, a copy of such letter of amendment having been submitted to this meeting.

Mr. Preusse suggested that the minutes re

flect that the Executive Committee was aware, prior to the approval

of this amendment, that Thomas J. Watson, Jr., President of IBM,

was a director of the Fair Corporation, and that the Committee was

similarly in possession of this information prior to the approval of.

the original IBM lease ..

Mr. Panuch presented to the meeting a

summary of rental revenues and space allocations as of November 15,

1961 in the industrial and transportation areas, together with' a report

on other leases in negotiation.

AGENDA ITEM 5. Report on foreign participation

Gov. Poletti stated that the B. I. E. was

holding a meeting today a.n,d that he believed the New York World's Fair

would be an item on the Agenda.

He reported that 1 7 agree;ments of participa

tion had been prepared in final form and had been presented personally

to the representatives of the governments concerned in Washington,

D. C. or New York City. He suggested that further assistance from the

State Department would help to expedite the signing of these agreements.

He further reported that several countries have selected architects and

others are having architectural competitions.

- 10-

Progress is being made in negotiations

with non-qovernment groups in France and Italy. The proposed

Scandinavian pavilion is being redesigned to lower the cost. It is

hoped Iceland will join the Nordic group of nations.


Gen. Potter submitted to the meeting a

memorandum on the status of state exhibits as of November lOth,

which showed 22 states which had expressed firm intent to participate

and 6 others which were expected to confirm in the near future. The

allocation of space to date, tentative and firm, represents 69% of the

total states area. He further stated that the signing of agreements

with New York and New Jersey was expected sh0:dly. He reported

on his visit to Hawaii, and gave a resume of negotiations with various

other states.

AGENDA ITEM 8. Lake area

Judge Rosenman stated that leases had been

drafted for the proposed theatre and a one-ring circus to be located in

the Lake area and were in the hands of the concessionaires' lawyers.

Negotiations are progressing for a Bourbon Street and a Las Vegas East

concession and for a Fisherman's Wharf, the latter to be patterned

along the lines of the one in San Francisco.

- 11 -

AGENDA ITEM 9. Fair Engineei'ing and Construction schedule

AGENDA ITEM 11. Report on Park Department contracts

Gen. Potter stated that although some

of the work under contracts let to date was not quite on schedule, this

would not delay construction of eYJlibits scheduled to commence in the

Spring of 1982.

He reported further that the cost of the

overpass ramp from the Long Island Railroad to the Fair exceeds

the amount budgeted therefor.

AGENDA ITEM 10. Amendment to Rules and Regulations


memorandum from counsel, dated October 26, 1961, together with

a draft of proposed amendments to Rules and Regulations suggested

by the Chief Engineer and approved by counsel.



RESOLVED, that tl1e amendments to Article X, entitled "Sites and Construction" and Article XV, entitled "Removal of Exhibits and Concessions" of the General Regulations of ilie Fair Corporation, and Part 1, Section 2, entitled 11 Submission of Plans 11

, section 15, entitled "Utilities", Section 16, entitled "Adjacent Occupants of Space", and Part 3, Section l(c), of the Special Regulations of the Fair Corporation, copies of which have been submitted to this meeting, a:ce ratified and approved.

- 12-

AGENDA ITEM 12. Long Island Railroad Agreement

There was submitted to the meeting a

copy of the agreement between the Fair Corporation and the Long

Island Railroad Company for the construction of a passenger station

for use during the Fair, a freight station for use during the construe-

tion period, an overpass structure, and other related work, which

agreement had been executed on November 8, 1961 .

.After discussion, on motion duly made


RESOLVED, that the execution of the agreement between the Fair Corporation and Long Island Railroad Company, for, among other things, the construction of a passenger station for use during the Fair, for a freight siding for use during the construction season, and providing for rights of way on railroad property for construction by the Fair Corporation of the overpass and protective structures, dated November 8, 1961, a copy of which has been submitted to this meeting, is ratliied and approved.

Mr. Preusse suggested that the minutes

reflect the fact that the Executive Committee was aware, prior to

the authorizing of the agreement, that rrhomas M. Goodfellow, a

director of the Fair Corporation, is President of the Long Island

Railroad Company.

- 13 -

AGENDA ITEM 13. Fair Exhibit Century 21 Exposition - Seattle


memorandum from the Executive Vice President to the President,

dated October 26, 1961, recommending that the Fair Corporation

enter into an agreement with Century 21 Exposition, Inc. for an

exhibit in the space selected by the Vice President-Operations.

Gen. Potter reported that the exhibit

would probably cost about $10, 500 more than the amount indicated

in the memorandum submitted to the meeting.



RESOLVED, that the President is authorized and directed to negotiate and conclude an agreement with Century 21 Exposition, Inc. for tl1e rental of exhibit space by the Fair Corporation at the Seattle World's Fair, in general accordance with the memorandum from the Executive Vice President to the President, dated October 26, 1961, a copy of which has been submitted to this meeting.

AGENDA ITEM 15. Next meeting of Executive Committee

It was agreed that the next meeting of

the Executive Committee would be held on Monday, Iecember 18th

at 9:30 A. M.

- 14 -

AGENDA ITEM 16. United States Exhibit

Representative Delaney reported on

the meeting held at the White House on October 27th with the

President and Mayor WaJJner, Mr. Moses, Mr. Deegan and Mr.

Preusse, as a result of which President Kennedy had appointed

a special committee on the United States Exhibit composed of

representatives of the Departments of State, Commerce, and

Health Education and Weliare. This committee is to prepare a

report for presentation to the President and ultimately to Congress.

The meeting thereupon adjourned and

reconvened at 12: 15 P. M. at which time the following members of the

President•s Committee joined the meeting:

Frederick T. Dutton Special Assistant to rrhe President, in charge of Inter-departmental Affairs and Secretary to the Cabinet.

Luther J. Reid Acting Director, Office of Special Projects, Bureau of Public Affairs-Department of State

James Hurd Assistant to ~Jlr. Reid

John Breen Assistant to the Director, Office of International Trade Fairs Department of Commerce

G. Lewis Schmidt Assistant Dlrector for Administration, U. S. Information Agency

- 15 -

Mr. Deegan made an opening statement,

which was followed by status reports to the Committee by the .following

officials of the Fair Corporation on the matters indicated:

George E. Spargo Finance

Charles Poletti International Affairs and Exhibits

J. Anthony Panuch Industrial and Special Exhibits

William E. Potter State Exhibits

Samuel l Rosenman Lake Area Concessions

Stuart Constable Operations and Concessions

William L. Laurence United States Exhibit

Representative Delaney Federal Legislation for United States Exhibit

Robert Moses Summary and time schedule for United States Exhibit

tion and answer period1 the

meeting adjourned.

- 16 -

MINUTES OF THE :MEETING OF THE

EXECUTNE COMMITTEE

DECEMBER 18, 1961

A meeting of the Executive Committee of the New York World's

Fair 1964-1965 Corporation was held in the Administration Building at

Flushinq Meadow on Monday, December 18, 1961 at 9:30 A. M.


beinq a quorum.

Bernard F. Gimbel w·allace K. Harrison Robert Moses J. Anthony Panuch Richardson C. Patterson, Jr. William E. Potter Charles Poletti Charles F. Preusse Samuel l Rosenman George E. Spargo


John V. Thornton Stuart Constable Guy F. Tozzoli Sidney Shapiro J. P. Groenendyke W. Earle Andrews William E. Berns Gilmore D. Clarke David Carruth

Thomas J. Deegan, Jr. presided and Ernestine R. Haiq acted

as Secretary.

AGENDA ITEM 1. Approval of minutes of meeting of November 16,1961

unanimously

Upon motion duly made and seconded, it was

RESOLVED, that the reading of the minutes of the Executive Committee meeting held on November 16, 1961 is dispensed w.lth, and such minutes are approved.

AGENDA ITEM 2. Appointment of Paul R. Screvane to Executive Committee

.§:. By-law amendment to ARTICLE NINE, Section 3 - Executive Committee -Increase in number



RESOLVED, that ARTICLE NINE, Section 3 of the By-Laws be amended to read "7 other persons designated by the Executive Committee" instead of "6 other persons designated by the Executive Committee" ;and

FURTHER RESOLVED, that Paul R. Screvane be appointed a member of the Executive Committee.


.§:. Fair Notes

Mr. Spargo, Chairman of the Finance Committee,

reported on the status of subscriptions and pledges to the Fair Notes as of

December 14, 1961.

- 2-

He also presented a summary of the cash

position at the close of business December 14, 1961, together with a

statement of receipts and disbursements from August 18, 1959 to

December 14, 1961 and invoices on hand as of December 14th.


~· Bruce Nicholson International Division

£. Jean Dalrymple Consultant for Performing Arts

Mter discussion, on motion duly made and


RESOLVED, that tile addition of Bruce Nicholson to the staff of the International Division, effective December 11, 1961, on the terms referred to in the memorandum of December 8, 1961, .from the Vice President-International Relations and Exhibits to the President, a copy of which has been submitted to this meetinq, is approved; and

FURTHER RESOLVED, that the addition of Jean Dalrymple to the staff as Consultant for Performing Arts, effective January 1, 1962, on the terms referred to in the memorandum of December 8, 1961, from the Vice President-Operations to the President, a copy of which has been submitted to this meeting, is approved.

AGENDA ITEM 5. Staff increases

~ Fair Corporation


memorandum from the Comptroller to the President, dated December 7,1961,

listing proposed increases for several staif members.

- 3-

,E. William J. Donoghue Corporation

A further memorandum from the Comptroller

to the President, dated December 1, 1961, was submitted to the meeting

with the recommendation of Mr. Donoghue for increases for two members .

of the staff of the William J. Donoghue Corporation, in which recommenda-

tion Mr. Deegan and Mr. Berns concurred.



RESOLVED, that the increases in the compensation of the Fair Corporation staff members referred to in the memorandum from the Comptroller to the President, dated December 7, 1961, a copy of which has been submitted to this meeting, are approved; and

FURTHER RESOLVED, that the.increases in the compensation of the personnel of the William J. Donoghue Corporation referred to in the memorandum from the Comptroller to the President, dated December 1, 1961, a copy of which has been submitted to this meeting, are approved.

AGENDA ITEM 6. Report on industrial, transportation and special exhibits

Mr. Panuch submitted to the meeting a

memorandum setting forth in summary and breakdown, the status of

leases signed and near signing as of December 18, as well as list

inq those exhibitors from which the Fair Corporation has reasonable

commitments of participation in the near future.

- 4 -

~· Leases signed or near signing

1. House of Good Taste

2. Hall of Education

Mr. Panuch reported that lease agreements

with House of Good Taste, Inc. and with International Fair Consultants,

Inc. (Hall of Education} had been signed on December 1 and December 8,

respectively.

unanimously


RESOLVED, that the execution of the agreement of lease between the Fair Corporation and House of Good Taste, Inc., dated December 1, 1981, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the agreement of lease between the Fair Corporation and International Fair Consultants, Inc., dated December 8, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

3. Hall of Medicine

This item, while reported here, was acted on

at a later point in the meeting after the meeting had adjourned for the

ceremony of signing the lease agreement with the Hall of Medicine.

Subsequent to such signing, on motion duly made


RESOLVED, that the execution of the agreement of lease between the Fair Corporation and American Museum of Health, dated December 18, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

- 5-

4. Transportation and Travel Pavilion

Mr. Tozzoli reported that an agreement had

been executed between The Port of New York Authority, as agent for

the Fair Corporation, and Tra.nsportatiop and Travel Pavilion, Inc. ,

givinq Transportation and Travel Pavilion an option on certain exhibit

space. He explained the terms of the option.



RESOLVED, that the execution of the option aqreeinent between The Port of New York Authority, as agent of the Fair Corporation, and Transportation and Travel Pavilion, Inc. , dated December 1, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

It was the sense of the meeting that the Port

Authority should work with the International Division to avoid conflict

between their respective objectives relating to the exhibitors to be housed

in the Transportation and Travel Pavilion.

Mr. Tozzoli also reported on other leases which

are under negotiation or in prospect.

AGENDA ITEM 7. Foreign participation

Gov. Poletti stated that the participation agree-

ment with the Committee for Christian Science Activities World's Fair

1964-1985 had been executed on December 7, 1961.

- 6-

unanimously


RESOLVED, that the execution of the participation agreement between the Flllr Corporation and the Committee for Christian Science Activities World's .Fair 1964-1965, dated December 7, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

Gov. Poletti stated that to date 62 countries

have indicated that they will participate and sites have been selected or

reserved, totaling 1, 105, 000 square feet of the 1, 500, 000 square feet

in the International sectlon.

Nineteen agreements of participation have been

prepared and are in the hands of the representatives of the governments

concerned. Architects have been selected by nine countries and by tile

Christian Science Committee.

Progress continues in negotiations with non-

government groups in France, Italy, the Netherlands, and Scandinavian

countries. The German American Chamber of Commerce has passed

a resolution favoring Germany's participation. The Fair is making

contacts with officials and private groups in Germany. Professor

L. Gray Cowan will visit Nigeria shortly. Gates Davison of the Fair

staff has recently visited several countries in Central America which

have expressed a desire to participate.

- 7-

Mr. Deegan suggested that consideration be

given to an international publicity program. Aiter discussion, it was

the sense of the meeting that a subcommittee be appointed consisting of

Mr. Deegan, Gov. Poletti, Mr. Berns and Mr. Spargo to consider the

nature and. the cost of such a program and make recommendations to

the Executive Committee .

.Q. Vatican Exhibit

Mr. Deegan reported on his recent visit to the

Vatican. Mr. Moses stated that Mr. John G. Brunini had agreed to

assist in working out the details of the Vatican Exhibit with Church

authorities in Rome and the United States.


Mr. Preusse reported that consideration was

being given to retaining special counsel in Washington, D. C. to follow up

matters relating to the United States exhibit on a day to day basis in

Washington.

AGENDA ITEM 9. State Exhibits

Gen. Potter reported that 66% of the total

states area has been allocated. He further stated that he had meetings

scheduled with Gov. Meyner of New Jersey and Lt. Gov. Wilson of

New York in connection with the signing of participation agreements with

these states. As previously reported, the participation agreement with

Puerto Rico has been executed and an official representative of that

government has now been appointed and an architect selected.

- 8 -


~· .Agreements signed or near signing

1. Amendment to Licensing Agreement

Mr. Constable stated that, as authorized by

the Executive Committee at its meeting of November 16, 1961, Supplement

No. 2 to the agreement between the Fair Corporation and the VIP Broad

casting Corporation, the Fair's licensing agent, had been executed on

December 18, 1961.

2. Brass Rall Food Service, Inc. Addition to agreement-Overpass

3. News Stands

Items 2 and 3 were deferred.

4. Nik-0-Lok

Mr. Constable reported that, as authorized

by the Executive Committee at its meeting of October 17, 1961, an

agreement had been executed on December 11, 1961 between the Fair

Corporation and The Nik-O~Lok Company for the installation and main-

tena.nce of coin locks in the comfort stations at the Fair.


unanimously

RESOLVED, that the execution of Supplement No. 2 to the agreement between the Fair Corporation and VIP Broadcasting Corporation, the licensing agent for the Falr Corporation,

- g -

.... MORE

dated December 8, 1961, clarifying the right of the Fair Corporation to permit participants in the Fair to use the name and symbol of the Fair on their programs and merchandise, a copy of which has been submitted to this meet· ing, is ratified and approved; and

FURTHER RESOLVED, that the execution of the agreement between the Fair Corporation and The Nik· 0- Lok Company for the installa-tion and maintenance of coin locks in the comfort stations at the Fair, and the collection of revenues therefrom, dated December 11, 1961, a copy oi which has been submitted to this meeting, is ratified and approved.

5. Grayson-Robinson film store

Mr. Constable and Mr. Thornton reported in

detail on the changes recently made in the Grayson-Robinson letter

proposal of September 8, 1961 as confirmed by letter dated October 31,

1961, and stated that the agreement, with such changes, had been executed

by Grayson-Robinson and was now ready for execution by the Fair

Corporation.



RESOLVED, that the proper officers of the Fair Corporation are authorized and directed to execute the agreement between the Fair Corporation and Grayson·Robinson Stores, Inc. for the photographic and film concession at the Fair, a copy of which in final form has been submitted to this meeting.

- 10-

6. World's Fair charms

Mr. Constable reported orally on this proposed

license agreement. He stated that the amount involved is less than

$100, 000 and, therefore, does not require formal approval of the Executive

Committee.

.Q.. Authorizations requested

1. Circus

2. Fisherman's Wharf

Judge Rosenman stated that the lease agreements

for a one-ring circus and a Fisherman's Wharf were still in the hands

of the attorneys representing these concessionaires and that authorization

to execute them was not necessary at this time.

3. Hat concession

This item was laid over.

£. Appointment of special policemen

Mr. Constable stated that the appointment of the

following persons as special policemen had been recommended by Pinkerton's

National Detective Agency, Inc. in its letters dated November 20, November 28

and December 11, 1961 and that they had been so appointed by the Director

of MaJ.ntenance and Security, pursuant to authority granted to the Director

under a resolution of the Executive Committee at its meeting of March 16, 196~:·

Joseph S. Prinzvalli Dennis B. Dwyer Victor H. Abbott, Jr. John J. Tyrie Joseph E. Dwyer

- 11 -

unanimously


RESOLVED, that the Fair Corporation, pursuant to Chapter 428, Par. 2(f) of New York Laws of 1960 and Section 23 of the Membership Corporations Law of New York, confirms the appointment of the above named persons as special policemen for the policing of the area occupied by the Fair, as recommended by Pinkerton's National Detective Agency, Inc. in its letters dated November 20, November 28 and December 1, 1961, copies of which have been submitted to this meeting; and

FURTHER RESOLVED, that the President be and he is authorized to take any action on behalf of the Corporation which may be required to make these appointments effective.

AGENDA ITEM 11. Flushing Bay and related improvements, including marina

Mr. Shapiro reported that a hearing had been

held before the U. S. Army Engineers in connection with the proposal to

broaden and deepen the Flushing Bay area and related waters to provide

for a marina which would accommodate excursion boats bringing visitors

to the Fair, as well as pleasure craft. He further stated that several

proposals for the building and operation of the marina were under con-

sideration and that it would be possible to make a final decision in the

near future.


Judge Rosenman reported on several p~·oposals

he had received for concessions in the Lake area and requested authoriza-

tion to negotiate and conclude lease agreements with Ripley's Believe It

- 12 -

or Not for syndicated articles, and with Tudor Procopiu of Belgium

for a wax museum, which exhibited in Brussels outside the Fair

grounds, as well as an agreement for the construction and operation

of a French restaurant.

Alter discussion, on motion duly made and


RESOLVED, that Judge Rosenman is authorized and directed to negotiate and conclude agreements with Ripley's Believe it or Not and with a wax museum to be incorporated by Tudor Procopiu, substantially on the basis presented in his oral report, with such additions or modifications as may be approved as to substance by the President and as to form by Judge Rosenman; and

FURTHER RESOLVED, that Judge Rosenman is authorized and directed to negotiate and conclude an agreement for the construction and operation of a French restaurant on the basis of a flat rental of $4. 00 a square foot per year, substantially on the basis presented in his oral report, with such additions or modifications as may be approved as to substance by the President and as to form by Judge Rosenman.

At this point the meeting was interrupted for the

execution of the lease agreement between the Fa1:r Corporation and the

American Museum of Health, which is reported, supra, under Agenda

Item 6.

AGENDA ITEM 13. Fair eng~neering and construction schedule

Gen. Potter stated that the progress on con-

struction was in good shape, as was the design schedule, and that the

- 13 -

coordination between the Fair construction and the City construction

was excellent.

§. Author:izations requested

1. Security Building

This item was laid over pending further study

of the architectural plans.

AGENDA ITEM 14. Report on Patk Department contracts

Mr. And.L "Ws, Engineering Consultant, re-

ported that everything was proceeding in good order, and that the money

required for the Fair contracts to be let by the Park Department in

1962 was included in the City's Capital Budget. Mr. Andrews further

stated that the designs for contracts to be let in 1962 were ahead of

schedule.

At this point there was presented to the

meeting a series of sketches oi World's Fair signs to be used on the

Fair grounds ar1d on major arteries leadin<J to the Fair grounds during

the construction period.

AGENDA ITEM 15. Statuary presentation

There vms presented to the meeting a

memorandum addressed to 1\ilr. l\tioses, dated November 24, 1961, from

the Fair's Committee on Sculpture, consisting of Gilmore D. Clarke,

Newbold Morris and James J. Porimer, I"ecommending certain pieces

of sculpture to be borrovJed from the 1•/tetropolita.:n and Brooklyn museums

- H-

for use during the Fair, as well as recommendations for new

sculpture to be acquired by the Fair with the view of becoming

permanent features in the Park.

Mr. Gilmore Clarke presented photographs

of all the recommended statuary.


seconded, it was

approve.

RESOLVED, that the Executive Committee approves, in principle, the program for statuary in the public places at the Fair, in general accordance with the presentation of the program at this meeting.

Mr. Harrison voted against the motion to



Executive Committee would be held on Wednesday, January 17, 1962

at 9: 30 A. M. , followed by a meeting of the Board of Directors at

11:30 A. M.

There being no further business, the

meeting adjourned.

Following the adjournment of the formal

meeting, Mr. William Louth, President of Medallic Arts, presented

- 15 -

Mr. Moses with a plaque of the medallion which Medallic Arts is

licensed to produce for the Fair Corporation. Mr. Lindsey Latham

- 16-

EXECUTIVE COMMITTEE

JANUARY 17, 1962



Buildinq at Flushing Meadow on Wednesday, January 17, 1962 at

9:30 A. M.

Present: Thomas J. Deegan, Jr., Chairman Wallace K. Harrison

beinq a quor~m.

Robert Moses J. Anthony Panuch Richard C. Patterson,. Jr. William E. · Potter Cbarles F. Preusse samuel L Rosenman Paul R. Screva.ne George E. Spargo

Also present during all or part of the meetinq were:

Hon. Newbold Morris w. Earle Andrews Gilmore D. Clarke Guy F. Tozzoli Stuart Constable Allen Beach Carol Lyttle

Thomas J. Deegan, Jr. presided and Ernestine R. Haiq

acted as Secretary.

AGENDA ITEM 1, Approval of minutes of meeting of December 18, 1961


unanimously

RESOLVED, that the reading of the minutes of the Executive Committee meeting held on December 18, 1961, is dispensed with, and such minutes are approved.

AGENDA ITEM 2. Addition to staff


AGENDA ITEM 3. Report on industrial and special exhibits

!- Leases signed or near signing

1. Graphic Arts Exhibit Building, Inc.

Mr. Panuch stated that the agreement of

lease with Graphic Arts Exhibit Building, Inc., for approximately

50, 000 square feet of space had been executed on December 29, 1981

and that a further agreement of lease with Graphic Arts Exhibit

Building, Inc. had been executed on January 15, 1982 for an addition

al 6, 000 square foot plot. The lease for 50,000 square feet replaces

the original Graphic Arts lease approved by the Executive Committee

on September 14, 1961.

- 2-

On motion duly made and seconded,

it was unanimously

RESOLVED, that the execution of the agreement of lease between the Fair Corporation and Graphic Arts Exhibit Building, Inc., dated December 29, 1961, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the agreement of lease between the Fair Corporation and Graphic Arts Exhibit Building, Inc. , for a 6, 000 square foot plot across the Flushing River from the plot leased by Graphic Arts for their exhibit building, dated January 15, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

2. S. C. Johnson & Son, Inc.

3. National Cash Register Company

Mr. Panuch further stated that, as of

December 29, 1961, an agreement of lease had been executed between

the Fair Corporation and S. C. Johnson & Son, Inc. ; and that on

January 5, 1962 an agreement of lease ~d been executed with The

National Cash Register Company.



RESOLVED, that the execution of the agreement of lease between the Fair Corporation and S. C. Johnson & Son, Inc. , dated December 29, 1961, a copy of which has been submitted to this meeting, is ratified and approved; and

MORE ....... .

- 3 -

FURTHER RESOLVED, that the execution of the agreement of lease between the Fair Corporation and The National Cash Register Company; dated January 5, 1982, a copy of which has been submitted to this meetinq, is ratified and approved.

Mr. Panuch submitted to the meeting a

report addressed to the President, dated January 15, 1962, showinq

industrial and special leases signed to date.

Mr. Panuch further reported on the status

of other leases in negotiation.

AGENDA ITEM 5. Report on exhibits Transportation area

Mr. Guy F. Tozzoli .of The Port of New York

Authority stated that on January 4, 1962 an aqreement of participation

had been executed with the United States Rubber Company for an

exhibit in the transportation a.rea.

~.. Tozzoli pointed out that this agreement

includes an exclusive right to construct and operate a ferris wheel at

the Fair, subject to certain exceptions which Mr. Tozzoli explained.



RESOLVED, that the execution of the agreement of participation between the Fair Corporation and United States Rubber Company, dated January 4, 19621 a copy of which has been submitted to this meeting, is ratified and approved.


memorandum from the counsel to the President, dated January 16,

1962, recommending that the Executive Committee implement the

exclusive right granted to the United States Rubber Company by the

addition of a new Rule to Part 1 of the Special Regulations of the

Fair as follows:

"19. Special Exhibits and Amusements.

Unless specifically permitted by written permission of the Fair Corporation, no participant may erect a ferris wheel on the Fair site".

After discussfon, on motion duly made and


RESOLVED, that the aforesaid amendment to Part 1, entitled "Regulations for the Design, Construction and Equipment of Structures", of the Special Regulations of the Fair C<r poration is approved and adopted.

Mr. Tozzoli reported on negotiations with other potential exhibitors.

AGENDA ITEM 6. Report on international participation

Mr. Beach reported that 64 nations, includ-

ing international organizations, have thus far indicated that they will

participate. Over 7WJ of the 64 participants have selected sites

covering a total square footage of 70% of the international area.

Gov. Poletti is now visiting France, Italy and

Czchoslovakia and will soon visit key countries in Asia.

- 0-

Mr. Beach also reported on develop

ments in Germany, Brazil and Latin America.

,g.. Vatican Exhibit

Mr. Deegan reported on the Vatican

Exhibit and stated that satisfactory progress was being made.


Mr. Moses reported that Hon. Hickman Price,

Assistant Secretary of Commerce, Chairman of the President's

Committee for the United States Exhibit, and Hen. Herbert W. Klotz,

Assistant to Secretary Hodges, had visited the Fair last week, and

later met with the Advisory Committee on the United States Exhibit,

appointed by the Secretary of Commerce.

Mr. Preusse reported that Oscar W. Chapman,

former Secretary of the Interior, had been appointed by the Fair as

special counsel in Washington .. in connection with the development of

the United States Exhibit and related matters.


Gen. Potter stated that to date 30 states

had indicated their intent to participate and that sites had either been

selected or allocated representing 72% of the total states area.

Gen. Potter advised that the participation

agreement between the Fair and the State of New Jersey had been

executed on January 12, 1962.

- 6-


was unanimously

RESOLVED, that the execution of the participation agreement between the Fair Corporation and the State of New Jersey, dated January 12, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

Mr. Moses reported on his talk with

Gov. Munoz-Marin on the proposed Puerto Rican exhibit and his

talk with the Governor of the Virgin Islands concerning their partie!-

pation in the Fair.

A general discussion followed m the subject

of possible admission charges to shows run under the auspices of

state exhibits and the operation of restaurants in state exhibits.


g.. Ratification requested

1. Brass Rail Food Service Organization, Inc.

Mr. Constable stated that, as authorized by

the Executive Committee at its meeting of November 16, 1961, the

amendment to the agreement between the Fair Corporation and the

Brass Rail Food Service Organization, Inc. had been executed on

December 29, 1961.

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RESOLVED, that the execution of the amendment to the agreement between the FeJ.r Corporation and Brass Rail Food Service Organization, Inc. , adding to such agreement the construction and operation of buffet restaurants on both sides of the entrance ramp at the Long Island Railroad overpass entrance to the Fair, dated December 29, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

£. Authorizations requested

1. News stands


memorandum from the Vice President-Operations to the President,

dated January 10, 1962, recommending that the news stands con-

cession be awarded to the Brass Rail, substantially on the terms

contained in the form of agreement, a copy of which was also submitted

to the meeting.



RESOLVED, that the President is authorized and directed to negotiate and conclude an agreement with Brass Rail Food Service Organization, Inc. or such other corporation as the Brass Rail Organization may utilize for this purpose, for the operation of news stands at the Fair, substantially in the form of the agreement,

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MORE ......

a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by counsel.

_g. Hat concession



dated January 10, 1962, stating the cpinion of the staff that this

concession should be awarded to Arlington Hat Company. There

was a general discussion as to the scope of the exclusivity clause

related to this concession.



RESOLVED, that the President is authorized and directed to negotiate and conclude an agree-ment with Arlington Hat Company for the hat concession at the Fair, substantially in accordance with Arlington's proposal attached to the memorandum from the Vice President- Operations to the President, dated January 10, 1962, a copy of which has been submitted to this meeting.

3. Public Lockers

There was presented to the meeting a memoran-

dwn from the Vice President-Operations to the President, dated January

10, 1962, recommending that the public locker concession be awarded to

the American Locker Company substantially in accordance with the

summary of their Proposal "B" attached to the memorandum.

Aiter discussion, on motion duly made a.nd


RESOLVED, that the President is authorized and directed to negotiate and conclude an agreement with American Locker Company for the public locker concession at the Fair, substantially in accordance with Proposal 11 B" attached to the memorandum from the Vice President-Operations to the President, dated January 10, 1982, a copy of which has been submitted to this meeting.

4. Video Information Service Co. , Ir'lc.


dum from the Vice President-Operations to the President, dated·January

10, 1962, requesting authority to negotiate and conclude an agreement

with Video Information Service Co., Inc. for a Videoguide information

system at the Fair substantially in accordance with their proposal,

dated January 10, 1962 attached to the memorandum.

Aiter discussion, on motion duly made and


RESOLVED, that the President is authorized and directed to negotiate and con-clude an ·agreement with Video Information Service Co. , Inc. for a Videoguide information system at the Fair, in accordance with the memorandum from the Vice President-Operations to the President, dated January 10, 1962, a copy of which has been submitted to this meeting, such agreement to be substantially in accordance with the proposal set forth in the letter from Video Information Service Co. , Inc. , to the Fair Corporation, dated January 10, 1962, and the accompanying papers thereto, copies of which have been submitted to this meeting.

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5. Gas stations

Mr. Constable stated that, since May, 1961,

the Fair has been negotiating with various oil companies for the parking

lot gasoline station concession at the Fair. He reviewed the results of

such negotiations. He referred to his memorandum to the President,

dated January 12, 1962, a copy of which was presented to this meeting,

which described the proposal of Sinclair Oil Corporation for the parking

lot gasoline station concession. Mr. Constable recommended that the

Fair award the gasoline station concession to Sinclair Oil Corporation.



RESOLVED, that the President is authorized and directed to negotiate and conclude an agreement with Sinclair Oil Corporation for the construction and operation of a gas station in the parking field in the Meadow Lake area, with additional facilities at the Flushing Airport parking field, and in such other fields as may be agreed upon, in general accordance with the memorandum from the Vice President-Operations to the President, dated January 12, 1962, a copy of which has been submitted to this meeting.

6. Housing



dated January 16, 1962 reviewing previous discussions in connection

- 11 -

with the program for arranging housing accommodations in other

than hotels and motels (which are being taken care of by the

Convention and Visitor's·Bureau) and recommending that the

Executive Committee authorize the President to employ an experienced,

reputable person or firm to make a survey of such housing in the New·

York City area.



RESOLVED, that the President is authorized to employ, or to negotiate and conclude an agreement with a person or firm, on a one year basis with options in the Fair Corporation to renew, at an annual compensation not in excess of $20, 000, including expenses, in connection with the provision of housing accommodations for World's Fair personnel, visitors and others in other than hotels and motels.

7. Report on World's Fair charms


f· Special policemen

Mr. Constable stated that the appointment of

George T. Mealey Morst G. Tilinger

as special policemen had oeen recommended by Pinkerton's National

Detective Agency, Inc. in its letter dated January 9, 1962 and that

they had been so appointed by the Director of Maintenance and Security,

pursuant to authority granted to the Director under a resolution of the

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Executive Committee at its meeting of March 16, 1961.


was unanimously

RESOLVED, that the Fair Corporation, pursuant to Chapter 428, Par. 2(f) of New York Laws· of 1960 and Section 23 of the Membership Corporations Law of New York, confirms the appointment of the above named persons as special policemen for the policing of the area occupied by the Fair, as recommended by Pinkerton's National Detective Agency, Inc. in its letter dated January 9, 1962, copy of which has been submitted to this meeting; and



Judge Rosenman stated that the agreements

covering the circus and Fisherman's Wharf concessions in the Lake

area are still in the hands of the attorneys for the concessionaires

and it is his hope that the circus agreement will be executed before the

next meeting of the Executive Committee.

He also stated that the original principals

interested in the theatre in the Lake area had withdrawn but that he.

was now in negotiation with others.

Judge Rosenman further reported on the

status of other concessions.

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letter from Judqe Rosenman to the President, dated December 14, 1961,

together with a proposed schedule of rent charges in the Lake area.



RESOLVED, that the Executive Committee approves the schedule of rates for concessions in the Lake area set forth in the letter from Samuel l Rosenman to the President, dated December 14, 1961, and the accompanying memorandum thereto, copies of which have been submitted to this meeting, and authorizes the use of such rates in the negotiation of such concessions, with such changes in the rates to meet special circumstances as may be approved by the President.

AGENDA ITEM 11. Flushing Bay and related improvements, including marina


AGENDA ITEM 12. Fair Engineering and construction schedule

Gen. Potter reported that the Fair

engineering and construe tion schedule was on time.

,g. Authorizations requested

1. Security Building


memorandum from the Chief Engineer to the President, dated January

9, 1962, advising that the Security Building had been re-designed,

that the new estimate of $305, 000 was within the budget, and that

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final plans ~d specifications will be available for bidding on January 24th.



RESOLVED, that the President is authorlzed and directed to. arrange for bids from contractors for the construction of the Security Building, in general accordance with the memorandum from the Chief Engineer to the President, dated January 9, 1962, a copy of which has been submitted to this meeting, and to award a contract for such construction to the lowest responsible bidder .

.AGENDA ITEM 13. Report on Park Department contracts

Hon. Newbold Morris, Commissioner of

Parks, stated that the New York City Fair Commission will meet

sh9rt1y to consider the proposed plan for using half of the City Building

at the Fair to accommodate an Ice Show, as well as the reconditioning

of the outside of the Building;

Comm. Morris also reported on the progress

being made at the Queens Botanical Gardens and the Stadium, both of

which are up to schedule.

Mr. Andrews stated that the basic roads

and utility contracts were 46% complete and that the Fair will be able

to service exhibitors when they start actual construction in June 1962.

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AGENDA ITEM 14. Unisphere

g.. Amendment to agreement

Gilmore D. Clarke, Fair Consultant,

referred to his memorandum to the President, dated December 28,

1961, copy of which was presented to the meeting, reporting on a

meeting with the representatives of the American Bridge Division,

United States Steel Corporation,a.nd the committee on lighting for

the Fair in connection with proposed changes in the Unisphere

lighting plans and other matters.

Mr. Clarke stated that the Fair's

consultants recommended that the Executive Committee approve

the changes proposed by the United States Steel Corporation, as

summarized at the end of hismemorandum referred to above, and

that such changes would probably require an amendment to the

agreement between the Fair Corporation and the United States Steel

Corporation, dated February 14, 1961. It was the sense of the

meeting that such changes should be approved, and after discussion,

on motion duly made and seconded, it was unanimously

RESOLVED, that the President is authorized and directed to negotiate and conclude an amendment to the agreement between the Fair Corporation and United States Steel Corporation, in general accordance with the memorandum from Gilmore D. Clarke to the President, dated December 28, 1961, a copy of which

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has been submitted to this meeting, if, in the opinion of counsel, such amendment is required to effectuate the purposes of the memorandum.

AGENDA ITEM 15. Revised Organization Chart

A revised Organization Chart, dated

January 15, 1962, was distributed.

AGENDA ITEM 16. Fourth Progress Report

Copies of the Fouth Progress Report,

dated January 17, 1962, were distributed.

AGENDA ITEM 17. Other business

g. Amendment to contract Gov. Poletti

The President referred to his memorandum

to the Executive Committee, dated January 12, 1962, suggesting an

amendment to the compensation provisions of Gov. Poletti's contract

in connection with additional heavy responsibilities he has assumed.

· After discussion, on motion duly made and


RESOLVED, that the President is authorized and directed to arrange for the execution of an amendment to the employment contract between the Fair Corporation and Charles Poletti, in general accordance with the memorandum from the President to the Executive Committee, dated January 12, 1962, a copy of which has been submitted to this meeting, subject to such additions or modtiications as may be approved as to substance by the President and as to form by counsel.

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b. Appointment of - Assistant Secretary


memorandum from counsel to the President, dated January 12, 1962,

recommending that John V. Thornton be appointed Assistant Secretary

of the Fair Corporation. The memorandum pointed out the desirability

of having a person available to act in the absence of the Secretary in

the execution of contracts. Mr. Preusse stated that such appointment

would require an amendment to ARTICLE EIGHT, Section 2 of the By-laws.



RESOLVED, that ARTICLE EIGHT, Section 2 of the By-laws be amended by adding atter the word "Secretary" the words "Assistant Secretary"; and

FURTHER RESOLVED, that ARTICLE EIGHT of the By-laws be amended by adding at the end thereof a new section to read as follows:

"SECTION 9. Assistant Secretary. The Assistant Secretary shall assist the Secretary in the performance of the duties of the Secretary, act as Secretary in the absence of the Secretary or the inability of the Secretary to exercise the duties of that office, and perform such other duties as are generally incident to the office of Assistant Secretary", and

FURTHER RESOLVED, that Executive Committee appoints John V. Thornton as Assistant Secretary of the Fair Corporation, effective immediately.

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.£. Amendment to Rules and Regulations

See Agenda Item 5@ 1)


It was agreed that the next meeting of

the Executive Committee would be held on Friday, February 9, 1962

at 9:30 A. M.

There being no further business, the

meeting adjourned.

Se~retary

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MINUTES OF THE MEETING OF

EXECUTIVE COMMITTEE

FEBRUARY 9, 1962

A meetinq of the Executive Committee of the New York

~World's Fair 1964-1965 Corporation was held 1n the Administra

tion Building at Flushing Meadow on Friday, February 9, 1962

at 9:30 A. M.

Present: Lou :R. Crandall James J. Delaney Wallace K. Harrison Robert Moses

beinq a quorum.

I. Anthony Panuch Richard c. Patterson, Jr. Charles F. Preusse Samuell Rosenman Paul B. Screvane George E. Spargo


J'ohn V. Thornton W. Earle Andrews Allen Beach Stuart Constable Martin L. Friedman Guy F. Tozzoli William Whipple

Charles F. Preusse presided and Ernestine :R. Haig acted

as Secretary.

AGENDA ITEM 11 Approval of minutes of meetinq January 17, 1962

On motion duly made and seconded, 1t

was unanimously

RESOLVED, that the readinq of the minutes of the Executive Committee meetinq held on January 17, 1962, is dispensed with and such minutes are approved.

AGENDA ITEM 2 •. .Additions to Executive Committee

Mr. Moses reported that Dr. Ralph J.

Bunche and Mrs. Mary W. Lasker had accepted invitations to become

members of the Executive Committee, subject to formal desiqnation

by the Committee.



RESOLVED, that ARTICLE NINE, Section 3 of the By-Laws is amended to read "9 other persons designated by the Executive Committee" instead of "7 other persons desiqnated by the Executive Committee"; and

FURTHER RESOLVED, that Mrs. Mary W. Lasker and Dr. Ralph J. Bunche are appointed members of the Executive Committee, effective immediately.

Dr. Bunche thereupon entered the meetinq.

- 2-


This item was moved forward on the

Agenda to accommodate Mr. Martin Friedman, representing Oscar

W. Chapman, special counsel to the Fair Corporation in Washington,

D. c.

Mr. Friedman and Representative Delaney

reported on the status of the planning for the United States Exhibit,

and there was a general discussion of the steps to be taken to expedite

enactment of the legislation concerning the Exhibit and related matters.



Committee, reported on the progress of the sale of the balance of the

World's Fair notes and he submitted to the meeting a statement of

receipts and disbursements from August 18, 1959 to January 31, 1962,

showing cash investments and the deposit balance as of January 31,

1962.

AGENDA ITEM 4. Executive and staff

2:· Amendment to President's contract

There was submitted to the meeting a memo-

randum from the Comptroller to the President, dated January 29, 1962,

recommending an amendment to the President's contract in order to

eliminate accounting difficulties in connection with the expense allowance

- 3-

provisions of the contract. There was also submitted a form of

amendment.



RESOLVED, that the proper officers of the Fair Corporation are authorized and directed to arrange for the execution of an amendment to the employment contract between the Fair Corporation and Robe~t Moses, substantially in the form of the amendment, a copy of which was submitted to this meetinq.

g. Addition to staff


memorandum, dated January 19, 1982, from the Vice President

Operations to the President settinq forth the need for an addition to

the staff of the Permit Office and recommending the employment of

Thomas F. Donohue.



RESOLVED, that the addition of Thomas F. Donohue to the staff of the Fair Corporation, effective February 15, 1982 on the terms referred to in the memorandum from the Vice PresidentOperations to the President, dated January 19, ~982, a copy of which has been submitted to this meeting, is approved.

- 4 -

AGENDA ITEM 5, Report on industrial and special exhibits

!:- Ratification requested

1. Continental Insurance Co. option

Mr. Panuch reported that an option agree

ment had been executed between the Fair Corporation and the Continental

Insurance Company for the lease of an exhibit site, and explained the

terms of the option.



RESOLVED, that the execution of the option aqreement between the Fair Corporation and the Continental Insurance Company to lease an exhibit site, dated February 2, 1962, a copy of which has been submitted to this meetinq, is ratified and approved.

~. Leases under negotiation

There was presented to the meeting a re-

port from the Vice President-Industrial and Special Exhibits to the

President llstinq the leases siqned to date and those in neqotiation.

AGENDA ITEM 6, Report on Transportation Exhibits

There was presented to the meeting a report

dated February 5, 1962, from Guy F. Tozzoll of The Port of New York

Authority to the President tabulating' the status of leases signed, space

allocations and negotiations in the transportation area.

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AGENDA ITEM 7. Report on International Exhibits

!- Ratification requested

1. Hong Kong

2. Haiti

3. Indonesia

Mr. Beach reported that participation

aqreements had been executed between the Fair Corporation and

Honq Konq, Haiti and Indonesia.



RESOLVED, that the execution of the participation aqreement between the Fair Corporation and Malko General Aqencies, Hong Kong, Ltd., dated J'anua.ry 12, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and Haiti Development Corporation, dated February 6, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the participation aqreement between the Fair Corporation and the Republic of Indonesia, dated December 30, 1961, a copy of which has been submitted to this meeting, is ratified and approved.

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£. Status of negotiations


status report from Mr. Beach of the International Division to the

President, dated February 1, 1962, of aqreements signed and approv

ed for signature, as well as those under final negotiation.

£. International Public Relations Campaign



This item was covered earlier in the meetinq.

AGENDA ITEM 9.. State exhibits

!· Ratification requested

1. State of New York

Mr. Preusse reported that a participation

aqreement had been executed between the Fair Corporation and the New

York State Fair Commission.



RESOLVED, that the execution of the participation agreement between the Fair Corporation and the New York State Fair Commission, dated February 2, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

- 7-

.Q. Status of negotiations

There was presented to the meetinq a memo-

randum from the Executive Vic~ President to the President, dated

February 1, 1962, setting forth the status of leases signed to date, and

space allocated to states which have stated their intent to participate.


g.. Ratification requested

1. Video Information Service Co. , Inc.


2. Newsstands

Mr. Constable reported that, ·as previously

authorized by the Executive Committee, the agreement for the operation

of newsstands at the Fair had been executed on January 25, 1962.



RESOLVED, that the execution of the agreement between the Fair Corporation and Brass Rail Food Service Organization, Inc. , for the operation of newsstands at the Fair, dated January 25, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

3. Continental Circus, In<;:.

Judge Rosenman reported that neqotiations

had been concluded and an agreement executed between the Fair

- 8 -

Corporation and Continental Circus, Inc. for a circus in the Lake

are~



RESOLVED, that the execution of the aqreement between the Fair Corporation and Continental Circus, Inc. for the operation of a circus at the Fair, dated February 6, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

.Q. Appointment of special policemen

Mr. Constable stated that the appoint-

ment of the following persons as special policemen had been recommended

by Pinkerton's National Detective Agency, Inc. in its letter dated

January 26, 1962 and that they had been so appointed by the Director

of Maintenance and Security, pursuant to authority granted to the

Director under a resolution of the Executive Committee at its meeting

of March 16, 1961:

Peter R. Giani Harold W. Kammerer

On motion duly made a.."ld seconded, it was

unanimously

RESOLVED, that the Fair Corporation, pursuant to Chapter 428, Par. 2(f) of New York Laws of 1960 and Section 23 of the Membership Corporations Law of New York,

- 9-MORE ••••••

confirms the appointment of the above named persons as special policemen for the policing of the area occupied by the Fair, as recommended by Pinkerton's National Detective .AfJency, Inc., in its letter dated January 26, 1962, copy of which has been submitted to this meeting; and



~ Authorization to execute Ripley's Believe-It-Or-Not

Judge Rosenman reported that negotiations

had been concluded and that an aqreement between the Fair Corporation

and Ripley's Believe-It-Or-Not is ready for execution on the terms set

forth in his letter to the President, .dated Febr1:1ary 5, 1962.



RESOLVED, that the President is authorized and directed to arrange for the execution of an agreement with Ripley's Believe-It-Or-Not for the presentation of an inanimate exhibition substantially in accordance with the letter from Samuel I. Rosenman to the President, dated February 5, 1962, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by Judge Rosenman.

- 10-

AGENDA ITEM 12. Flushing Bay improvements and marina

Mr. Moses stated that he anticipated

that a proposal for the construction and operation of the marina will

be presented for the decision of the Executive Committee in the near

future.

AGENDA ITEM 13. Fair engineering and construction schedule


memorandum from the Chief Engineer to the President, dated

February 5, 1962, stating that the preliminary design schedule for

Fair buildings is progressing satisfactorily, as is the work under the

cable and transformer contract.

Gen. Whipple reported that the extension to

the Administration Building is completed and that bids will be opened

on February 20th for the Security Building.

AGENDA ITEM 14. Parks Department engineering and construction schedule

There was presented to the meeting a pro

gress report from W. Earle Andrews, Engineering Consultant, cover-

ing contracts let or to be let by the Parks Department in connection

with permanent basic improvements at the Fair.

Mr. Andrews stated that, with one exception,

all work was progressing according to schedule, and that exhibitors will

be able to commence construction in the late spring of 1962.

-11-


Landscapinq Hiqhway Improvement Proqram

There was submitted to the meetinq and

discussed by the President as a report item a letter of February 8,

1962, from the Vice Pres1dent .. Operat1ons to Mr. Gilmore D. Clarke

with respect to the employment of Mr. Clarke as a consultant to the

Fair Corporation on the landsoapinq of the hiqhway proqram in the

vicinity of the Fair.

AGENPA ITEM 16, Next meeting of the Executive Committee

It was aqreed that the next meeUnq of the

Executive Committee would be held on Friday, March 16th at 9:30A.M.

There beinq no further business, the

meetinq adjourned.

- 12-


EXECUTIVE COMMITTEE

MARCH 16, 1962


Fair 1964-1965 Corporation was held at the Administration Building,

Flushing Meadow Park, on Friday, March 16, 1962 at 9:30 A M.

Present: Thomas J. Deegan, Jr., Chairman Ralph J. Bunche

being a quorum.

LouR. Crandall Wallace K. Harrison Robert Moses J. Anthony Panuch Charles Poletti William E. Potter Charles F. Preusse Paul R. Screvane George E. Spargo

Also present for all or part of the meeting were:

John V. Thornton Stuart Constable William Berns Guy F. Tozzoli Sidney Shapiro Howard Weinstein W. Earle Andrews

Thomas J. Deegan, Jr. , Chairman, presided and Ernestine R. Haig

acted as Secretary.

AGENDA ITEM 1. Approval of minutes of meeting February 9, 1962


unanimously

RESOLVED, that the reading of the minutes of the Executive Committee meeting held on February 9, 1962, is dispensed with and such minutes are approved.


_§:. Fair notes


Mr. Spargo, Chairman of the FJ.nance Committee,

reported on the progress in the sale of the balance of the Fair notes, and

presented to the meeting a financial statement of receipts and disbursements

of the Corporation from August 18, 1959 to March·6, 1962.

AGENDA ITEM 3. Rep~rt on industrial and special exhibits

There was presented to the meeting a memorandum

from Mr. Panuch to the President, dated March 9, 1962, of the status of

negotiations on industrial and special exhibits.

Mr. Panuch reported that since the preparation

of this report an agreement of lease had been signed between the Fair

Corporation and the Synagogue Council of America

- 2-


unanimously

RESOLVED, that the execution of the lease agreement between the Fair Corporation and the Synagogue Council of America, dated March 15, 1962, is ratified and approved, subject to approval by the President as to substance and by counsel as to form.

Mr. Panuch further stated that a revised lease

agreement between the Fair Corporation and World of Food, Inc. had been

executed.


unanimously

RESOLVED, that the execution of the revised agreement of lease between the Fair Corporation and World of Food, Inc., dated February 26, 1962, a copy of which has been submitted to this meeting, such revised agreement to supersede the previous lease with World of Food, Inc., and all amendments thereto, is ratified and approved.

The President presented to the meeting a memo-

randum from him to the Executive Committee, dated March 15, 1962, ad-

vising that J. Anthony Panuch, Vice President - Industrial and Special

Exhibits, had tendered his resignation.

The memorandum stated that Mr. Panuch had

pointed out that the organization of the Industrial Section and the launching

of the space leasing effort had now been completed, and that further efforts

- 3 -

could be carried on by others. The memorandum further stated that,

while the President was most appreciative of Mr. Panuch's hard work

and most reluctant to have him leave the organization, he was prepared

to defer to Mr. Panuch's wish to return to the private practice of law.

The aforementioned memorandum also re-

quested authorization for the President to negotiate and execute a

termination agreement with Mr. Panuch and an agreement with such

individual, firm or agency as the President might select to carry on the

work of the Industrial Section. The memorandum pointed out that one

such possible arrangement might be with Martin Stone, the licensing

aqent of the Fair Corporation. In such event, John Hay Whitney, a director

of the Fair Corporation, would have an interest in the venture by way of a

majority ownership of the corporation through whiCh Mr. Stone would

operate.


unanimously

RESOLVED, that the Executive Committee accepts the resignation of J. Anthony Panuch as Vice President-Industrial Exhibits and a member of the Executive Committee, effective at the pleasure of the President and subject to the termination arrangements referred to in the memorandum from the President to the Executive Committee, dated March 15, 1962;

MORE ...... .

- 4 -

RESOLVED, that the Executive Committee extends its appreciation to Mr. Panuch for the valuable services rendered by him to the Fair Corporation; and .

FURTHER RESOLVED, that the President is authorized and directed to conduct negotiations and execute an agreement with such individual, firm or agency as he deems appropriate, and on such terms as he deems necessary or desirable, for the future direction of the Industrial D1 vision, subject, however, to the condition that the proposed expenditures under any such agreement shall not exceed the existing budget for such Division.

At this point the meeting adjourned to the Board

Room for the ceremon.ies attending the presentaLon of the new Unisphere

model by Mr. A. J. Paddock, Administrative Vice President of the United

States Steel Corporation.

The meeting reconvened at 10:30 A. M.

AGENDA ITEM 4. Report on Transportation Area

_g. Ratification requested

Mr. Guy F. Tozzoli of The Port of New York

Authority, reported that an agreement of lease had been executed between

the Fair Corporation and Sinclair Refining Compar(/ for an exhibit in the

Transportation area.

After dJ.scussior., on !rJOt;on duly made and

seconded, it was unanimousl:v-

RESOLVED, that the execution of :he agreement. of lease between the Fair C:orporat:on and Sinclair Refining Company, dated February 15, 1962,

- 6 -MORE .....

a copy of which has been submitted to this meeting, is ratified and approved .



dum from Mr. Guy F. Tozzoli to the President, dated March 8, 1962

setting forth a summary of space allocations as well as the status of

negotiations in the Transportation section of the Fair. Mr. Tozzoli re-

ported orally on developments in connection with some of these negotiations

since the date of his report.

AGENDA ITEM 5. Marina and Marine Exhibit

There was presented to the meeting a letter from

James B. Briggs, addressed to Mr. Guy F. Tozzoli, dated March 1, 1962,

requesting authorHy to initiate formal negotiations for the Flushing Bay

marina and for the construction and management of a marine exhibit in

conjunction with the Fair and setting forth the bases on which he proposed

to negotiate these two agreements.


seconded, it was unaninously

RESOLVED, that the President is authorized and directed to complete megotiatior.s and execute an agreement or agreements between the Fair Corporation, The City of New York and James B. Briggs, or a corporation in which James B. Briggs shall have executive direction and a substantial stock interest, for the construction and operation of a Marina in the Flushing Bay area, substantially in accordance with the letter from James B. Briggs

.. 6-MORE .....

to Guy F. Tozzoli, dated March 1, 1962, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by counsel;

FURTHER RESOLVED, that prior to such time as the negotiations heretofore authorized are completed and such agreement is executed, the President is authorized and directed to execute a memorandum of understanding between the Fair Corporati.on and James B. Briggs or a corporation in which James B. Briggs shall have executive direction and a substantial stock interest, or among the Fair Corporation, James B. Briggs (or a corporation in which he shall have direction and interest as aforesaid), and The City of New York with respect to the construction and operation of such Marina, and to submit such memorandum of understanding for approval to the Board of Estimate of The City of New York and to such other authorities as may have jurisdiction in the matter; and

FURTHER RESOLVED, that the President is authorized and directed to complete negotiations and execute an option agreement between the Fair Corporation and James B. Briggs, or a corporation in which James B. Briggs shall have executive direction and a substantial stock interest, for the construction and operation of a Marine Exhibit in the Marine Center area, such option to be effective until December 31, 1962, and the agreement therefor to be substantially :n accordance with the letter from James B. Briggs to Guy F. Tozzoli, dated March 1, 1962, a copy of which has been submitted to this meeting, with such addi-tions or modifications as may be approved as to substance by the President and as to form by counsel.

- 7 -

AGENDA ITEM 6. Report on International exhibits

~· Ratification requested

Go'v. Poletti, Vice President-International

Affairs and Exhibits, reported that agreements of lease had been executed

between the Fair Corporation and the following:

1. United Mexican States

2. Kingdom of Thailand

3. Republic of India

4. The USSR Chamber of Commerce

5. Republic of Sudan



RESOLVED, that the execution of the participation agreement between the Fair Corporation and United Mexican States, dated November 22, 1961, a copy of which has been submitted to this meeting, is ratlfied a.11d approved;

FURTHER RESOLVED, that the exec:_ttion of the participation agTeement between the Fair Corporation and Kingdom of 'Thailand, dated February 13, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and Republic of India, dated February 14, 1962, a copy of which has been submitted to this meeLng, is ratified and approved;

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FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and The USSR Chamber of Commerce, dated March 2, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and Republic of Sudan, dated March 13, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

:£. Authorization requested to reserve site for a Belgian Exhibit and Village

Gov. Poletti reported that he was negotiating

with George Potie who had organized and managed the Belgian exhibit and

villaqe at the Chicago Fair in 1933 and the Brussels Fair in 1958, for a

similar exhibit and village at the 1964-1965 New York Fair.



RESOLVED, that the President is authorized and directed to arrange for the execution of a letter agreement between the Fair Corporation and George Potie" reserving an exhibit site for the construction and operation of a 11 Belgian Village", subject to the lessee accepting substantially the financial terms set forth in such letter of agreement, dated March 13, 1962, a copy of which has been submitted to this meeting.

.f. Status of negotiations

There was submitted to the meeting a memoran-

dum from the Vice President-International Affairs and Ex.~ibits, to the

- 9 -

President, dated March 9, 1962, reporting on leases signed and in

negotiation in the International sector.

Gov. Poletti reported orally on his recent trip

to several countries in Europe and the Near and Far East.

g. Report on Holy See Exhibit

Gov. Poletti and Mr. Deegan reported on the

present status of these negotiations.

g. Proposal of J. Walter Thompson

There was presented to the meeting a proposal

of the J. Walter Thompson Company, dated March, 1962, for, among

other things, an advertising program in foreign newspapers.



RESOLVED, that the President is authorized and directed to arrange for an agreement between the Fair Corporation and J. Walter Thompson for an advertising campaign in foreign newspapers and in the foreign editions of the Journal of Commerce, substantially in accordance with the portion of the J. Walter Thompson proposal, dated March, 1962, dealing with this subject, a copy of which has been submitted to this meeting, except that the advertisements in question shall be run only twice and shall be run within a single month, with such additions or modifications as may be approved as to substance by the President and as to form by counsel.

AGENDA ITEM 7. United States Exrlibit

Mr. Preusse reported on the present status

of the federal legislation.

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AGENDA ITEM 8. State Exhibits


dum from the Executive Vice President to the President, dated March 8,

1962, setting forth a summary of the leases signed to date and alloca-

tion of space for those states which had indicated intent to participate, as

well as a report on the status of other negotiations. Gen. Potter re-

ported orally on developments since the date of this report.


!· RatificatiQn requested

1. Video Information Service Co. , Inc. Axnendmentto agreement

There was submitted to the meeting an amend-

ment, dated March 12, 1962, to the agreement of lease executed January 19,

1962, between the Fair Corporation and Video Information Service Co. , Inc. ,

and the agreement of lease. Mr. Thornton and Mr. Constable reported

on the negotiations with Time, Inc. concerning this lease.



RESOLVED, that the execution of the agreement between the Fair Corporation and Video Information Service Co. , Inc. for a Videoguide information system at the Fair, dated January 19, 1962, a copy of which has been submitted to this meeting, and the execution of an amendment to such

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agreement, dated March 12, 1962, covering references to and sales of the official World's Fair Guide Book, a copy of which amendment has been submitted to this meeting, are ratified and approved, such ratification and approval to be effective, however, only if notice thereof is given to Video Information Service Co. , Inc., in writing, by the President or the Vice President-Operations.

2. Gas Stations Sinclair Refining Company

Mr. Constable reported that as authorized

by the Executive Committee at its meeting of January 17, 1962, an

agreement of lease had been executed between the Fair Corporation and

Sinclair Refining Company for the construction and operation of gas

stations.



RESOLVED, that the execution of the agreement between the Fair Corporation and Sinclair Refining Company for the construction and operation of a gas station in the parking field in the Meadow Lake area, with additional facilities.at the Flushing Airport parking field and certain other Fair parking fields, dated February 27, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

g. Authorization to execute


randum from the Vice President-Operations to the President, dated

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March 6, 1962, stating iliat Martin Stone, Licensing Agent for the Fair

Corporation, and the staff of the Fair Corporation recommended that

the license for World's Fair Post Cards be awarded to Dexter Press, Inc.

After discussion, on motion duly made a.nd


RESOLVED, that the Licensing Agent for the Fair Corporation is authorized and directed to negotiate and execute an agreement with Dexter Press, Inc. for the World's Fair Post Card license, substantially ln accordance with the memorandum from the Vice PresidentOperations to the President, dated March 6, 1962, a copy of which has been submitted to this meeting, wi ili such additions or modifications as may be approved as to substance by the President and as to form by counsel.

£· Reports -

There was submitted t0 the meeting a memoran-

dum from the Vice President-Operations to the President, dated March 8,

1962, stating that the Fair Corporation had retained T. T. Wiley, former

Traffic Commissioner of The City of New York as Traffic Consultant on

internal vehicular and pedestrian traffic problems.

There was also submitted to the meeting two

memoranda, dated March 12, 1962 from the Vice President-Operations

to the President, setting forth the bases on which licenses were to be

awarded for World's Fair shopping bags and flight bags.

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the following persons as special policemen had teen recommended by

Pinkerton's National Detective Agency, Inc. in its letter dated

March 6, 1962, and that they had been so appointed by the Director of


under. a resolution of the Executive Committee at its meeting of

March 16, 1961:

unanimously

Fred K. Nelson John E. Joyce


RESOLVED, that the Fair Corporation, pursuant to Chapter 428, Par. 2(f} of New York Laws of 1960 and Section 23 of the Membership Corporations Law of New York, confirms the appointment of the above named persons as special policemen for the policing of the area occupied by the Fair, as recommended by Pinkerton's National Detective Agency, Inc., in its letter dated March 6, 1962, copy of which has been submitted to this meeting; and



There was presented to the meeUng a letter

to the President from Howard Weinstein, representing Judge Rosenman,

dated March 2, 1962, on the status of negotiations in the Lake area.

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• •

AGENDA ITEM 11. Fair Engineering and Construction

~· Security Building contract

Gen. Potter reported that, as authorized by

the Executive Committee at its meeting on January 17, 1962, a contract

had been awarded to the low bidder, Electronic and Missle Facilities, Inc.,

for the construction of the Security Building.



RESOLVED, that t.he execution of the agreement between the Fair Corporation and Electronic and Missle Facilities, Inc., for the construction of the Security Building, dated March 9, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

.Q. Amendments to Rules and Regulations


randum from the Chief Engineer to the President, dated March 12, 1962,

recommending an amendment to the Rules and Regulations covering low

voltage electricity, and a memorandum from the Chief Engineer to the

President, dated March 14, 1962, recommending an amendment to the

Rules and Regulations covering safety and identification procedures.

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RESOLVED, that the amendment to Part 1, entitled "Regulations for the Design, Construc-tion and Equipment of Structures", of the Special Regulations of the Fair Corporation, covering low voltage electricity, in accordance with the memorandum from the Chief Engineer to the President, dated March 8, 1962, and the accompanying papers thereto, copies of which have been submitted to this meeting, is approved and adopted; and

FURTHER RESOLVED, that the amendment to Part 1, entitled "Regulations for the Design, Construction and Equipment of Structures", of the Special Regulations of the Fair Corporation, covering safety and identification procedures, in accordance with the memorandum from the Chief Engineer to the President, dated March 14, 1962, and the accompanying papers thereto, copies of which have been submitted to this meeting, is approved and adopted .

.£. Status report


from the Chief Engineer to the President, dated March 8, 1962, covering

the status of the World's Fair construction contracts and a schedule of

approximate dates on which exhibitors will commence construction.

AGENDA ITEM 12. Park Department engineering and construction schedule

Mr. w. Earle Andrews, Engineering Consultant,

presented to the meeting a status report covering contracts let and to be

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let by the Department of Parks in connection with permanent improve-

ments at the Fair.

AGENDA ITEM 13. Report on Public Relations

John Campbell Films, Inc. Amendment to agreement

There was presented to the meeting a proposed

letter of amendment to the agreement between the Fair Corporation and

John Campbell Films, Inc. covering the showing of the "Second PrCXJress

Film" and the use of the name or likeness of the narrator of such film.



RESOLVED, that the President is authorized and directed to arrange for the execution of a letter of amendment, to be Amendment No. 1 to the agreement between the Fair Corporation and John Campbell Films, Inc., dated August 22, 1961, covering the showing and use of the 11 Second Progress Film 11 and the use of the name or likeness of the narrator of such film, a copy of which letter of amendment has been submitted to this meeting, the effectiveness of this authorization and direction to be subject, however, to the distributor of the film indemnifying the Fair Corporation against the liability referred to in such Amendment No. 1.

There followed a general discussion on a

program for publicizing the developments and progress at the Fair, after

which, on motion duly made and seconded, it was unanimously

RESOLVED, that the Vice PresidentCommunications and Public Relations, is authorized and directed to arrange for the

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submission, in writing, to the next Executive Committee meeting of a program for publicizing the Fair through articles in maqazines. and newspapers.

AGENDA ITEM 14. Addition to Executive Committee

Mr. Deegan reported that the Organization

Committee, of which Mr. Gimbel is Chairman, had proposed that

Hon. Edward F. Cavanagh, Jr., Deputy Mayor of the City of New York,

be appointed as a member of the Executive Committee



RESOLVED, that ARTICLE NINE, Section 3 of the By-Laws is amended to read ''10 other persons designated by the Executive Committee" instead of 11 9 other persons designated by the Executive Committee"; and

FURTHER RESOLVED, that Edward F. Cavanagh, Jr. is appointed a member of the Executive Committee, effective immediately.



Executive Committee would be held on Monday, April16, 1962 at

9:30 A. M.

the meeting

adjourned.

Secrel fl."~ - 18-

~·~ MINUTES OF THE MEETING OF f

EXECUTIVE COMMITTEE

APRIL 16, 1962

A meeting of the Executive Committee of The New York

World's Fair 1964-1965 Corporation was held at the Administration

Building, Flushing Meadow Park, on Monday, Apri116, 1962 at

9:30 A. M.

Present Thomas J. Deegan, Jr. , Chairman Ralph J. Bunche

beinq a quorum.

Edward F. Cavanaqh, Jr. Lou R. Crandall James J. Delaney Bernard F. Gimbel Mrs. Mary W. Lasker Robert Moses Charles Poletti William E. Potter Charles F. Preusse Samuel I. Rosenman Paul R. Screvane George E. Spargo


John V. 1r.hornton Martin Stone Guy F. Tozzoli J. P. Groenendyke, Jr. William Kane William Adams W. Earle Andrews William Berns

Thomas J. Deegari, Jr., Chairman, presided and

Ernestine R. Haig acted as Secretary.

AGENDA ITEM 1. Approval of minutes of meeting of March 16, 1962


unanimously

RESOLVED, that the reading of the minutes of the Executive Committee meeting held on March 16, 1962, is dispensed with and such minutes are approved.


,g. Fair notes

.Q. Financial report



Fair Notes, and presented a statement of receipts and disbursements

of the Fair Corporation from August 18, 1959 to April 5, 1962.


,g. Arthur Towne Construction Permit Office Effective April 2, 1962


memorandum, dated March 27, 1962, from the Chief Engineer to the

Vice President-Operations recommending the employment of Arthur Towne

to fill the vacancy in the Construction Permit office occasioned by the

resignation of Thomas Donohue.

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]2. Dr. George H. Bennett


memorandum from the Vice President-International Affairs to the

President, dated April 5, 1962, recommending the addition of

Dr. George H. Bennett to the staff of the International Division.



RESOLVED, that the addition of Arthur Towne to the staif of the Fair Corporation, effective April 2, 1962, on the terms referred to in the rre morandum from the Chief Engineer to the Vice PresidentOperations, dated March 27, 1962, a copy of which has been submitted to this meeting, is approved; and

FURTHER RESOLVED, that the addition of Dr. George H. Bennett to the staff of the International Division, effective April 16, 1962, on the terms referred to in the memorandum from the Vice President-International Affairs and Exhibits to the President, dated April 5, 1962, a copy of which has been submitted to this meeting, is approved.

AGENDA ITEM 4. Industrial and Special Exhibits

.§:. Ratification of agreements executed pursuant to prior authorization

1. Agreement with J. Anthony Panuch

There was submitted to the meeting a copy

of the agreement between the Fair Corporation and J. Anthony Panuch

authorized by the Executive Committee at its meeting of March 16,1962.

- 3 ...



RESOLVED, that the execution of the agreement between the Fair Corporation and J. Anthony Panuch, dated March 23, 1962, in connection with Mr. Panuch's resignation, a copy of which agreement has been. submitted to this meeting, is ratified and approved.

_g. Agreement with VIP Broadcasting Corporation

There was submitted to the meeting a copy

of the agreement between the Fair Corporation and VIP Broadcasting

Corporation, headed by lAa.rtin Stone, President, as authorized by the

Executive Committee at its meeting of March 16, 1962.



RESOLVED, that the agreement between the Fair Corporation and VIP Broadcasting Corporation, for the future dlrection of the Industrial Division, executed by VIP Broadcasting Corporation on April 13, 1962 and by the Fair Corporation on April 16, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

Mr. Stone reported on negotiations in the

Industrial Area, including the health exhibit. It was the sense of the

meeting that the concept of a health exhibit, as heretofore planned, was

not feasible as a separate building and that the concept should be re-

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ferred to the United States authorities for possible inclusion in the

Federal Exhibit.

AGENDA ITEM 5. Report on Transportation Area

Mr. Tozzoli reported that a lease agreement

would be executed shortly between the Fair Corporation and the U. S.

Rubber Company including provisions for certain exclusivities re-

quiring an amendment to our Rules and Regulations.



RESOLVED, that the amendment to Part 1, entitled "Regulations for the Design, Construction and Equipment of Structures 11 , of tlle Special Regulations of the Fair Corporation dealing with Special Exhibits and Amusements, which amend-· ment covers ferris wheel and giant tire exclusivity, in accordance with the memoranda from Counsel to the President, dated March 15, 1962 and March 23, 1962, copies of which have been submitted to this meeting, is approved and adopted.

There was submitted to the meeting a report

from Mr. Tozzoli to the President, dated April 5, 1962, on negotia-

tions in the Transportation Area. Mr. Tozzoli gave a further oral

report on developments in connection with the aerospace exhibit.

AGENDA ITEM 6. Marina and Marine Exhibit Ratification of memorandum of understanding

Mr. Tozzoli reported that the Board of

Estimate had approved in principle the memorandum of understanding

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concerning the Marina, a copy of which was presented to the meeting,

and that negotiations for the definitive agreement are now in process.

l\.fte:r. discussion, on motion duly made


RESOLVED, that the execution of the Memorandum of Understanding among the Fair Corporation, James B. Briggs and William C. Crane, Jr. , setting forth in general terms the basis upon which they intend, in conjunction with the City of New York, tci provide for the construction and operation of a Marina Complex in the Flushing Bay area and for the development of the Marine Center Exhibit, dated March 26, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

AGENDA ITEM 7. Ratification of executed participation agreements

1. Belgian Village

Gov. Poletti reported that, as authorized by

the Executive Committee at its meeting of March 16, 1962, the pre-

liminary letter agreement had been executed between the Fair Corporation

and George Petie reserving an exhibit site for the construction and

operation of a "Belgian Village" and he requested authorization to

negotiate and execute a definitive agreement of participation including the

treatment of the five foot setback requested by Mr. Petie, the details

of which were explained orally by Gov. Poletti

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RESOLVED, that the execution of the preliminary letter agreement between the Fair Corporation and George Potie reserving an exhibit site for the construction and operation of a "Belgian Village" at the Fair, dated April 7, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the President is authorized and directed to negotiate, in his discretion, the terms of the definitive agreement of participation, including the question of payment for the five foot setback along the roadway and to the East, and to execute such agreement when negotiated.

2. United Arab Republic

Gov. Poletti reported that the participation

agreement between the Fair Corporation and the United Arab Republic

had been executed.


unanimously

RESOLVED, that the execution of the participation agreement between the Fair Corporation and the United Arab Republic, dated March 24, 1962, a copy of which has been submitted to this meeting, is ratified and approved .



from the Vice President- International Affairs and Exhibits to the

- 7-

President, dated April 6, 1962, covering the status of negotiations

in the International area.

£· Report on Holy See Exhibit

Gov. Poletti and Mr. Deegan reported on

these negotiations.


Representative Delaney reported on the status

of the federal legislation.

AGENDA ITEM 9. Report on State Exhibits


dum from the Executive Vice President to the President, dated Aprilll,

1962, on negotiations in the states area.

AGENDA ITEM 10. Report on Conce~sions and Operations

§:. Ratification of agreements executed pursuant to prior authorization

1. Arlington Hat Co., Inc. Agreement of lease

Mr. Kane, Director of Concessions, reported

that as authorized by the Executive Committee at its meeting on

January 17, 1962, an agreement of lease had been executed between the

Fair Corporation and the Arlington Hat Co., Inc. for a novelty hat con-

cession at the Fair.

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RESOLVED, that the execution of the agreement of lease between the Fair Corporation and Arlington Hat Co., Inc. for a novelty hat concession at the Fair, dated March 26, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

la. Amendment to Rules and Regulations

Mr. Kane further reported that this agreement

contained an exclusivity provision which required an amendment to the

Fair's Rules and Regulations. A memorandum from Counsel to the

President, dated April 9, 1962, was presented to the meeting concerning

this amendment and an amendment with respect to the film and photo-

graphic supplies exclusivity.



RESOLVED, that the amendment to Paragraph (d), entitled 11 Sales, Admissions and Samples", of Article 11 of the General Regulations of the Fair Corporation, covering novelty hat, film, photographic supplies and photographic equipment exclusivity, in accordance with the memorandum from Counsel to the President, dated April 9, 1962, a copy of which has been submitted to this meeting, is ratified and adopted.

- 9 -

2. Arlington Hat Co., Inc. License aqreement

3. American Locker Company

4. Dexter Color, Inc.

Mr. Kane further reported that, in accordance

with prior authorizations, a license agreement for novelty hats had been

executed between the Fair Corporation and the Arlington Hat Co., Inc.,

a concession agreement for the public lockers at the Fair had been

executed between the Fair Corporation and the American Locker Company,

and that a license agreement for post cards had been executed between

the Fair Corporation and Dexter Color, Inc.



RESOLVED, that the execution of the agreement between the Fair Corporation and Arlington Hat Co., Inc. for the World's Fair novelty hat license, dated March 26, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the agreement between the Fair Corporation and American Locker Company for the public locker concession at the Fair, dated April 9, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the agreement between the Fair Corporation and Dexter Color, Inc. for the World's Fair post card license, dated April 13, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

- 10 -

£. Authorization to negotiate and execute agreements

1. First National City Bank

2. Chase Manhattan Bank

There was presented to the meeting two

memoranda from the Vice President-Operations to the President,

dated April 9, 1962, requesting authorization to negotiate and execute

agreements of lease between the Fair Corporation and the First National

City Bank and between the Fair Corporation and the Chase Manhattan

Bank.



RESOLVED, that the President is authorized and directed to negotiate and execute an agreement of lease between the Fair Corporation and The First National City Bank, for the operation of a bank at the Fair, substantially in accordance with the memorandum from the Vice PresidentOperations to the President, dated April 9, 1962, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by counsel; and

FURTHER RESOLVED, that the President is authorized and directed to negotiate and execute an agreement of lease between the Fair Corporation and Chase Manhattan Bank, for the operation of

- 11 -

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a ta.nk at the Fair, subject, however, to the approval of the New York State Banking Department, such agreement to be substantially in accordance with the memorandum from the Vice PresidentOperations to the President, dated April 9, 1962, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by counsel.

.£· Report

1. World's Fair charms-Trifari

Mr. Kane reported that the license agreement

between the Fair Corporation and Triiari, Krussman & Fishel, Inc. was

expected to be executed shortly.

£. Appointment of special policemen


the following persons as special policemen had been recommended by

Pinkerton's National Detective Agency, Inc. in its letters dated March 26

and April 6, 1962 and that they had been so appointed by the Director of


under a resolution of the Executive Committee at its meeting of

March 16, 1961:

unanimously

Thomas J. Carroll, Jr. James Kennedy


- 12 -

RESOLVED, that the Fair Corporation, pursuant to Chapter 428, Par. 2{f) of New York Laws of 1960 and Section 23 of the Membership Corporations Law of New York, confirms the appointment of the above named persons as special policemen for the policing of the area occupied by the F'air, as recommended by Pinkerton's National Detective .Agency, Inc. in its letters dated March 26 and April 6, 1962, copies of which have been submitted to this meeting; and

FlJRTHER RESOLVED, that the President be and he is authorized to take any action on behalf of the Corporation which may be required to make these appointments effective.

AGENDA ITEM 11. Olympic Tryouts

There was presented to the meeting as a

report item a copy of a letter, dated April 11, 1962, signed jointly by

the Mayor of The City of New York and the President of the Fair

Corporation, extending an invitation to the Olympic Committee to conduct

the final tryouts for the summer Olympic games in The City of New York

during the spring and summer of 1964.

AGENDA ITEM 12. Lake Area

~· Authorization to negotiate and execute

1. Historical Wax Museum

There was presented to the meeting a letter

from Judge Rosenman's office to the President, dated April 4, 1962,

stating that Tudor Procopiu, because of ill health, was unable to carry

- 13 -

out the planned. Wax Museum project, and requesting authority to

continue the negotiations and execute an agreement of lease with

Louis Walter, an associate of Mr. Procopiu, for the Wax Museum.

A copy of letter dated March 29, 1962 from Mr. Procopiu, consenting

to such negotiations, was also submitted to the meeting.



RESOLVED, that Judge Rosenman is authorized and directed to complete negotiations and execute an agreement with Louis Walter, or a corporation in which Louis Walter shall have executive direction and a substantial stock interest, for the exhibition of an Historical Wax Museum in the Lake Area at the Fair, substantially in accordance with the letter from Judge Rosenman's office to the President, dated April 4, 1962, and the accompanying letter thereto, copies of which have been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by Judge Rosenman.

2. Ja1-Alai Arena


from Judge Rosenman's office to the President, dated April 4, 1962,

requesting authority to negotiate and execute an agreement of lease with

Reubin Guterman and Albert a Deeb for the construction of a Jai-Alai

arena in the Lake Area.



- 14-

RESOLVED, that Judge Rosenman is authorized and directed to negotiate and execute an agreement between the Fair Corporation and Forest Hills Americana, Ltd. , or such other corporation as may be formed by Messrs. Reuben Guterman and Albert A. Deeb and their associates, for the construction and operation of a Jai-Alai Arena and restaurant in the Lake Area at the Fair, substantially in accordance with the letter from Judge Rosenman's office to the President, dated April 4, 1962, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by Judge Rosenman.

Judge Rosenman reported orally on other

negotiations in the Lake Area.


,g. Ratification of agreement

1. Amendment to U. S. Steel agreement


2. World's Fair Fountains Program Letter agreement-J. Samuel Hamel

There was submitted to the meeting a memorandum

from the Chief Engineer to the President, dated March 23, 1962, together

with a copy of the letter agreement executed, subject to Executive Committee

approval, on March 27, 1962, between the Fair Corporation and

J. Samuel Hamel, on the recommendation of Gilmore D. Clarke and with

- 15-

the approval of the President, authorizing Mr. Hamel to prepare final

plans and specifications for the Fair's fountai.n program, at a cost not

to exceed $135, 000.



RESOLVED, that the execution of the letter agreement between the Fair Corporation and J. Samuel Hamel for final designs, drawings, estimates and specifications for the World's Fair fountains, dated March 27, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

£. Amendment to Rules and Regulations

1. Sub-metering

2. Inspection hy architects and engineers

3. Revised electrical rates

4. Conduit ( 4160 Volt)

5. Trees


randum from the Chief Engineer to the President, dated AprillO, 1962,

attaching copies of recommended addi lions and changes to our Rules and

Regulations, covering sub-metering of electric service, delegation of

authority to architects and engineers under the Building Code, revised

electrical rates, technical requirements for 4160 volt conduit, and

clarification of the rules regarding tree location and removal.

- 16-



RESOLVED, that the amendments to Part 1, 11Regulations for the Design, Construction and Equipment of Structures" of the Special Regulations of the Fair Corporation, relating to sub-metering of electrical service, delegation of authority to architects and engineers under the Building Code, revised electrical rates and technical requirements for 4160 volt conduits, all in accordance with the memorandum from the Chief Engineer to the President, dated April10, 1962 and the accompanying papers relating thereto, copies of which have been submitted to this meeting, are approved and adopted; and

FURTHER RESOLVED, that the amendment to Parts 1 and 2, entitled respectively 11 Regulations for the Design, Construction and Equipment of Structures", and "Landscaping, Importation of Plants, etc. , General Maintenance and Removal", of the Special Regulations, clarifying the Rules regarding tree location and removal, in accordance with the memorandum from the Chief Engineer to the President, dated April 10, 1962, and the accompanying papers thereto, copies of which have been submitted to this meeting is approved and adopted.

AGENDA ITEM 14. Park Department Engineering and Construction

Overpass to IRT and Rodman Street Bridges

Mr. W. Earle Andrews, Engineering

Consultant, presented to the meeting a progress report on Park Depart-

ment contracts under construction and reported that five bids were

received on April 13th for the overpass to the IRT and Rodman Street

- 17-

Bridges, and that the low bid was under the Engineer's estimate.

AGENDA ITEM 15. Report on Public Relations

Mr. Berns reported orally on the Fair's

publicity activities and submitted to the meeting a report and recommenda-

lions, dated April 9, 1962 from the Deegan Company, and a report, dated

April10, 1962 from the William Donoghue Corporation. After ~general

discussion it was the sense of the meeting that, as the first order of

business at the next meeting, there will be a discussion of a report and

recommendations by the Chairman of the Executive Committee and the

Vice President-Communications and Public Relations on an over-all

program for publicizing the Fair, and that such report, in writing, with

specific recommendations on budget, timing, phasing, and similar matters,

should be sent to the members for their examination in advance of the

meeting.


~· Report on appointment of special committee on Intergroup Relations

There was presented to the meeting a report,

dated March 29, 1962, relating to the appointment of Edward C. Maguire

as the representative of the Fair Corporation in all matters concerning

intergroup relations. Judge Maguire will report to the President as

the head of a subcommittee of the Executive Committee which will include

- 18-

also Charles Poletti, Ralph J. Bunche and Samuel I. Rosenman.



Executive Committee would be held at the Administration Building on

May 7, 1962 at 9: 30 A M

There being no further business, the meeting

adjourned.

- 19 -

MrnUTES OF THE MEETING OF

EXECUTIVE COMMITTEE

MAY 7, 1962



Flushing Meadow Park, on Monday, May 7, 1962 at 9:30 A. M.

Present: Thomas J. Deegan, Jr.

beinq a quorum.

Edward F. Cavanagh, Jr. James J. Delaney Bernard F. Gimbel Wallace K. Harrison Mrs. Mary W. Lasker Robert Moses Richard C. Patterson, Jr. Charles Poletti William E. Potter Samuel L Rosenman Paul R. Screvane George E. Spargo


John V. Thornton William Berns Martin Stone Guy F. Tozzoli Norman K. Winston

Thomas J. Deegan, Jr., Chairman presided and Ernestine R. Haig

acted as Secret;ary.

AGENDA ITEM 1. Approval of minutes of meeting of April16, 1962


unanimously

RESOLVED, that the reading of the minutes of the Executive Committee meeting of April 16, 1962, is dispensed with, and such minutes are approved.

AGENDA ITEM 2. Public Relations Program Recommendations and Budget

There was a general discussion of the

communications, public relations, press, publicity, and advertising

activities of the Fair. It was the sense of the meeting that it was

desirable to have a more comprehensive statement of the primary re-

sponsibility over these activities of the Thomas J. Deegan Company, Inc.,

public relations consultants to the Fair Corporation, than was provided

for in the Board of Directors resolution of June 24, 1960 on this

subject. Accordingly, on motion duly made and seconded, it was

unanimously

RESOLVED, that, subject only to the overall authority of the Executive Committee and the direction and supervision of the President, the Thomas J. Deegan Company, Inc. , shall have authority over, and responsibility for, the organization, administration, personnel and conduct of public relations, communications, press, publicity, and advertising activities of the Fair Corporation, including the Communications and Public Relations Division of the Fair Corporation, the William J. Donoghue Corporation, and the J. Walter Thompson Company, Inc.

- 2-

The meeting next proceeded to a discussion

of a memorandum presented to the Executive Committee by Mr. Berns,

dated May 7, 1962, concerning a proposed sales promotion and ad-

vertising campaign, including advertisements in various newspapers

and magazines, in support of the industrial space leasing program.

The approximate cost of the program is $125, 000. It was the sense

of the meeting that the program is approved in principle subject to

re-examination of the overall budget by the Chairman of the Finance

Committee, and that the Thomas J. Deegan Company, Inc. should

proceed to develop and carry out the de tails of the program upon

notification by the Chairman of the Finance Committee that funds are

available for allocation to such program.

-----------,;/ At this point Agenda Item 15, "Letter to

:Mayor from President of Fair", was discussed, being a letter, dated

May 1, 1962, from the President to the Mayor of The City of New York,

concerning charges made by the Commissioner of Traific with respect

to the preparations for vehicular access to the Fair.


seconded, the following resolution was unanimously adopted, with

Mr. Screvane abstaining from voting thereon:

WHEREAS, City Traific Commissioner Barnes in public addresses and interviews has made irresponsible and wholly unsupported attacks upon the official arterial and related arrangements for access to the New York World 1s Fair of 1964-1965,

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MORE •..

AND WHEREAS, he has stated that these arrangements will be totally inadequate and unworkable,

AND WHEREAS, these arrangements, both temporary and permanent, represented the considered conclusions not only of the staff of the Fair but also of all the various official agencies and consultants involved, federal, state and municipal, involving about $100, 000, 000 worth of arterial construction work in and immediately adjacent to the Fair, consisting largely of federal and state funds, not including provision for access by rapid transit, water and air,

AND WHEREAS, this program is well under way and on schedule,

AND WHEREAS, all estimates of attendance at the Fair and all budget figures would be grossly inaccurate if the Barnes statements were correct,

AND WHEREAS, all exhibitors and concessioners at the Fair, foreign and domestic, would be jeopardized if these irresponsible Barnes statements were not promptly and publicly repudiated,

BE IT RESOLVED, that the Executive Committee of the Fair spread upon the record its disapproval of and indignation at the Barnes misstatements relating to the Fair, and reaffirm its confidence in the arrangements

BE IT FURTHER RESOLVED that a copy of this resolution be sent to the Mayor of the City of New York

- 4 -


§. Fair notes

.Q. Financial report



Fair notes, and presented to the meeting a financial statement of

receipts and disbursements of the Fair Corporation from August 18, 1959

to April 26, 1962.

AGENDA ITEM 4. Report on Seattle Fair and on visits to Disney land and Disney Studios

Mr. Moses reported on his visits to the open-

ing of the Century 21 Exposition in Seattle and to Disneyland and the

Disney Studios.

AGENDA ITEM 5. Industrial area

§. Ratification

1. Amendment to agreement of lease General Electric Company

There was submitted to the meeting a copy of

the amendment to the lease agreement between the Fair Corporation and

the General Electric Company, increasing the total area leased, which

was executed on April 6, 1962.

- 5-



RESOLVED, that the execution of the amendment to the agreement of lease between the Fair Corporation and General Electric Company, increasing the total area leased and setting forth the terms of the additional rental dated April 6, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

£. Status of negotiations


dum from the Director of the Industrial Section to the President, dated

April 30, 1962, on the status of negotiations in the Industrial area.

AGENDA ITEM 6. Transportation area

g. Ratification

1. United States Rubber Company

2. Mobile Homes

Mr. Tozzoli reported that agreements of lease

had been executed between the Fair Corporation and the United States

Rubber Company on April 00, 1962, and between the Fair Corporation

and Mobile Homes on April 27, 1962.



RESOLVED, that the execution of the agreement of lease between the Fair Corpora-tion and United States Rubber Company, dated April 30, 1962, a copy of which has been submitted to this meeting, is ratified and approved, and

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FURTHER RESOLVED, that the execution of the agreement of lease between the Fair Corporation and Mobile Homes Manufacturers Association, dated April 27, 1962, a copy of which has been submitted to this meeting, is ratified and approved .

.Q. Authorization requested

1. Greyhound Exhibit

This item was laid over

.£. Status report


dum from Mr. Tozzoli to the President, dated April 26, 1962, on the

status of negotiations in the transportation area.

g. Groundbreaking ceremonies New York Port .Authority Exhibit

Mr. Tozzoli stated that the groundbreaking

ceremonies for The Port of New York Authority Exhibit would take place

on Tuesday, June 5, 1962 at 11 A M., followed by lunch.

The President requested that Mr. Tozzoli pre-

pare for presentation to the next meeting a memorandum setting forth

how the restaurant and club at the Heliport would be organized and operate.

AGENDA ITEM 7. International area

.§.. Ratification

Gov. Poletti reported that agreements of

participation had been executed between the Fair Corporation and The

Council on Islamic Affairs, Inc. , and between lhe Fair Corporation and

La Republique de Guinee.

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RESOLVED, that the execution of the participation agreement between the Fair Corporation and the Council on Islamic Affairs, Inc. , dated April 26, 1962, a copy of which has been submitted to this meeting, is ratified and approved, and

FURTHER RESOLVED, that the execution of the participation agreement between t.he Fair Corporation and La Republique de Guinee, dated March 5, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

.Q. Soviet Exhibit Cancellation of Moscow Fair

Gov. Poletti reported on the cancellation of

the Moscow Fair, scheduled for 1967. There was presented to the meeting

a copy of a cablegram, dated April 30, 1962, from the President of the

Fair Corporation to the USSR Chamber of Commerce affirming that the exhibit

aqreement with USSR Chamber of Commerce is in full force and effect.

£.· Status of negotiations


dum, dated April 30, 1962, from the Vice President-International Affairs

and Exhibits, on the status of negotiations in the international area.

g. Report on Holy See Exhibit

Mr. Deegan reported on the status of the

negotiations for this exhibit. He stated that he has been informed that no

- 8 -

admission charge is contemplated for the Holy See Exhibit or for the

portion of it which will house the Pieta and Good Shepherd,


Representative Delaney reported on the status

of the pending iederalleglslation for the United States Exhibit.

AGENDA I'I'EM 9. Report on state exhibits

.@:. Ratification

Gen. Potter reported that an agreement of

participation had been executed between the Fair Corporation and the

State of West Virginia.



RESOLVED, that the execution of the participation agreement between the Fair Corporation a..Yld the State of West Vir·g·inia, dated May 3, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

]2. Status of negotiations


dum from the Executive Vice President to the President, dated May 1, 1962,

on the status of negotiations in the states area.

AGENDA ITEM 10. Concessions and Operations

There was nothing to report in this area.

- 9 -


Judge Rosenman reported on the status of

negotiations in the Lake area.


§:. Status report


randum from the Chief Engineer to the President, dated April 30, 1962,

on the status of construction and design contracts of the Fair and

exhibitors.

AGENDA ITEM 13. l)epartment of Parks Engineering and Construction schedule

§:. Award of overpass contracts Corbetta Construction Co.

Gen. Potter reported that the contracts for

the main entrance overpass and for the Lawrence Street overpass had

been awarded on April 9, 1962 to the low bidder, Corbett Construction

Co., in the amount of $2, 179, 387.

Q.. Status report

There vvas presented to the meeting a memo-

randum from W. Earle Al1drews, Engineering Consultant, dated May 7,

1962, on the status of engineering and construction contracts under the

jurisdiction of the Department of Parks.

- 10 -

Gen. Potter stated that utility services for

construction work by exhibitors will be available around July 15th.

AGENDA ITEM 14, Amendment of ARTICLE SEVEN, Section 4 of By .. Laws


randum from counsel to the President, dated May 2, 1962, advising

that the Governor had signed tl1e bill reducing the quorum requirement

at a meeting of the Board of Directors. Counsel recommended that

this quorum requirement be set at 20, the same as the quorum require-

ment at a meeting of Members.



RESOLVED, that ARTICLE SEVEN, \ / Section 4 of the By-laws is amended to read {::::.._ "not less than 20 of the members of the Board of Directors", instead of "not less than one-third of the members of the Board of Directors".

AGENDA ITEM 15. Letter to Mayor from President of Fair

This was covered under Agenda Item 2-.


.§:. Second Progress Film Additional work

Mr. Berns presented a report to the effect

that additional costs of approximately $24, 000 had been incurred in

connection with extra work under the contract between the Fair Corporation

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and John Campbell Films, Inc., dated August 22, 1961, for the

Second Progress Film. He further noted that the estimated total

cost, in connection with said contract, including the cost of extras,

revisions, a shorter version of the Second Progress Film

(referred to in the report as "Progress Film 3"), and an international

version of the Second Progress Film costing about $16, 000 (referred

to·in the report as "Progress Film 4"), will be approximately

$125,000.

The report was discussed, and it was brought

out that a final decision had not yet been made as to the international

version. Thereupon, on motion duly made and seconded, it was

unanimously

RESOLVED, that the Executive Committee authorize the expenditure of up to $125, 000 in connection with the Second Progress Film, subject to a reduction of approximately $16,000 in said authorized expenditure in the event the international version is not made .

.Q. Television Program

The President. stated that he was arranging

for a report to be prepared covering television at the Fair during

the construction and operating periods.

AGENDA ITEM 17. Next meeting of Board of Directors

It was stated that the Fifth Progress Report

will be released to the Directors at the meeting on May 17th, and

- 12 -

in addition there will be a presentation of the model of the General

Motors exhibit, together with a showing of a film of the model and

slides of the new concept of the Power and Light exhibit.


It was agreed that. the next meeting of the

Executive Committee will be held on Wednesday, June 13th, at

9:30 A. M.

There being no further business, the meet-

ing adjourned.

-i ((.~1· Secretary

- 13-

MlliUTES OF THE MEETING OF

EXECUTIVE COMMITTEE

JUNE 13, 1962



Flushing Meadow Park on Wednesday, June 13, 1962, at 9:30 A M.


being a quorum.

Edward F. Cavanagh, Jr. Lou R. Crandall Bernard F. Gimbel Wallace K. Harrison Robert Moses Richard C. Patterson, Jr. Charles Poletti William E. Potter Charles F. Preusse Samuel I. Rosenman George E. Spargo Paul R. Screvane


John V. Thornton Stuart Constable William Berns Martin Stone Guy Tozzoli W. Earle Andrews

Thomas J. Deegan, Jr. , Chairman, presided and Ernestine R. Haiq

acted as Secretary.

AGENDA ITEM 1. Approval of minutes of the Executive Committee meeting May 7, 1962

Judge Rosenman presented to the meeting a

proposed substitution for page 2 of the draft of minutes of May 7, 1962,

distributed by the Secretary to the members.



RESOLVED, that the reading of the minutes of the Executive Committee meeting of May 7, 1962, is dispensed with, and such minutes are approved, with the substitution of the page 2 submitted by Judge Rosenman to this meeting for the page 2 previously distributed by the secretary.


~· Financial Report

£. Fair Notes


presented to the meeting a summary statement of receipts and disburse-

ments from August 18, 1959 to May 31, 1962, and reported on the progress

to date in the sale of the Fair notes.

Mr. Spargo further reported on the status of

the budget and on a review of certain budgetary items that he is undertakiJK].

- 2-

AGENDA ITEM 3. AddHions to the staff

Memoranda were presented to the meeting

on staff additions.

Gen. Potter stated Harold Lloyd, Utilities

Coordinator, was a replacement for Herman Singer, who had resigned,

and that Arthur J. Lessmann, Insurance Division, was a replacement

for James T. Carroll, who had resigned. The other two,

Sheldon Bloomberg, Supervisor of Electrical Building Code matters,

and Pazel G. Jackson, Jr., Construction Engineer, fill new positions.



RESOLVED, that the addition of Sheldon Bloomberg to the staff of the F'air Corporation, effective August 1, 1962, on the terms referred to in the memorandum from the Chief Engineer to the President, dated June 7, 1962, a copy of which has been submitted to this meeting, is approved;

FURTHER RESOLVED, that the addition of Pazel G. Jackson, Jr. to the staff of the Fair Corporation, effective June 18, 1962, on the terms referred to in the memorandum from the Chief Engineer to the President, dated May 18, 1962, a copy of which has been submitted to this meeting, is approved;

FURTHER RESOLVED, that the addition of Harold Lloyd to the staff of the Fair Corporation, effective May 7, 1962, on the terms referred to in the memorandum entitled "Additions to Staff", dated June 1, 1962,.. a copy of which has been submitted to this meeting, is approved; and

MORE ..••

- 3-

FURTHER RESOLVED, that the addition of Arthur Lessmann to the staff of the Fair Corporation, effective May 24, 1962, on the terms referred to in the memorandum entitled "Additi.ons to Staff", dated June 1, 1962, a copy of which has been submitted to this meeting, is approved.

The President reported that it was contemplated

that several project engineers would be added to the staff in the near

future to do work in connection with exhibitors' planning and construe-

tion schedules.

AGENDA ITEM 4. Industrial Section

!· Ratification of executed agreements of lease

1. Project '64

Martin Stone, Director of the Industrial Section,

stated that an agreement of lease had been executed on May 18, 1962,

between the Fair Corporation and S. P. S. Construction, Inc. , in connec-

lion with Project '64.

2. Amendment of lease Electric Power & Light Exhibit, Inc.

Mr. Stone further stated that an amendment to

the agreement of lease between the Fair Corporation and Electric Power &

Light Exhibit, Inc., had been executed on April 27, 1962, changing the

exhibit site and increasing the amount of rent.

- 4 -



RESOLVED, that the execution of the agreement of lease between the Fair Corporation and S. P. S. Construction, Inc. , covering Project '84, dated May 18, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the amendment to the agreement of lease between the Fair Corporation and Electric Power & Light Exhibit, Inc., changing the exhibit site and increasing the amount of rent, dated April 27, 1982, a copy of which has been submitted to this meeting, is ratified and approved.


from the Director of the Industrial Section to the President, dated June

6, 1962, showing leases signed to date and the status of negotiations.

A discussion on the proposed monorail

followed. It was the sense of the meeting that the monorail, as now

proposed, fell primarily within Mr. Stone's responsibility.

AGENDA ITEM 5. Transportation Section

g. Authorization requested

1. Greyhound Exhibit

Guy F. Tozzoli requested authority to negotiate

and execute an agreement of lease between the Fair Corporation and the

Greyhound Corporation substantially as set forth in his memorandum to

- 5-

the President, dated May 8, 1962, a copy of which was submitted to the

meeting.



RESOLVED, that the President is authorized and directed to negotiate and arrange for the execution of an agreement of lease between the Fair Corporation and Greyhound Corporation, or its subsidiary, Grey~ound at the World's Fair, Inc., for a combined maintenance and exhibit facility in the Transportation area at the Fair, substantially in accordance with the memorandum from Guy F. Tozzoli to the President, dated May 8, 1962, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by counsel.

~. Transportation and Travel Pavilion

Mr. Tozzoli stated that the Transportation and

Travel Pavilion, P1c. had an option on 112, 509 square feet of space, which

option expired as of today and that it was now prepared to execute an

agreement of lease with the Fair Corporation. He referred to his

memorandum to the President, dated June 1, 1962, a copy of which was

submitted to the meetin;J, concerning the provisionsof the lease.



RESOLVED, that the President is authorized and directed to negotiate and arrange for the execution of an agreement of lease between the Fair Corporation and· Transportation & Travel Pavilion, Inc. , for an exhibit facility in the Transportation area at the Fair, substantially in accordance with the memorandum from

- 6-MORE ...

Guy F. Tozzoli to the President, dated June 1, 1962, and the schedule attached thereto, copies of which have been submitted to this meeting, with such addi lions or modifications as may be approved as to substance by the President and as to form by counsel.

:Q. Status of negotiations


from Mr. Tozzoli to the President, dated June 4, 1962, on leases signed

and under negotiation in the Transportation section.

1· Heliport, restaurant and club

Mr. Tozzoli stated that bids were advertised

on June 1, 1962 for the furnishing and erection of steel for the Heliport

and that the contract was expected to be awarded on June 21, 1962.

Construction of the foundations is expected to begin about August 1st.


from Mr. Tozzoli to the President, dated June 11, 1962, summarizing the

proposed helicopter operations, as well as the operation and management

of the World's Fair club and the restaurant facilities.

AGENDA ITEM 6. International Section

The Vice President-International Mfairs and

Exhibits discussed the most effective way to insure full coordination in

the space leasing program and pointed out the importance of members of

the Executive Committee and Board of Directors checking with him in

advance of approaching representatives of foreign governments or foreign

industrial groups concerning participation in the Fair.

- 7 -

After discussion, it was the sense of the meeting

that, in order to insure full coordination in the space leasing program,

members of the Executive Committee and Board of Directors shall not

approach representatives of foreign governments or industrial groups,

either abroad or in this country, concerning participation in the Fair

without first reviewing such approach with the President and with the

Vice President-International Relations or other appropriate Vice President

and receiving their approval thereto. It was also the sense of the meet-

ing that members of the Committee and Board should give prompt reports

to the President and appropriate Vice President as to the results of

authorized contacts.

_!. Ratification of agreements of participation

1. Republic of Pakistan

2. Republic of Panama

3. Republic of The Philippines

4. , Empire of Ethiopia

Gov. Poletti reported that agreements of partici-

pation had been executed between the Fair Corporation and the Republic

of Pakistan, the Republic of Panama, the Republic of The Philippines

and the Empire of Ethiopia.



RESOLVED, that the execution of the participation agreement between the Fair Corporation

- 8-MORE •.••

and the Republic of Pakistan, dated May 15, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of participation agreement between the Fair Corporation and the Republic of Panama, dated June 1, 1982, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the participation agreement between tl1e Fair Corporation and the Republic of The Philippines, dated May 18, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and the Empire of Ethiopia, dated May 16, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

Q.. Status of negotiatjons


from the Vice President-International Affairs and Exhibits showing the

status of negotiations with those countries which have declared their

intent to participate but have not yet executed aqreements of

participation.

Gov. Poletti reported orally on his recent

trip to Europe and Paul R. Screvane on his recent trip to Israeli.

Gov. Poletti reported that he was considering

an advertising program for Latin America. It was the sense of the meet-

ing that he should worl{ out the details and proceed with the program upon

receiving the approval of the President thereto.

- 9-

At this point Mr. Gimbel, Chairman of the

Organization Committee, discussed the question of further additions to

the Board of Directors and submitted a list of eight persons from states

not presently represented on the Board. There was also submitted to

' the meeting a recommendation that Messrs. Ezra Zilkha and Jarvis J. Slade

be invited to become directors.

After discussion it was the sense of the meet-

ing that all these persons should be invited to join the Board, subject to

confirmation at the annual meeting of members.

Mr. Gimbel then reported that the Organization

Committee proposed that Arthur H. Motley, who had been performing

invaluable work for the Fair in negotiations with prospective exhibitors,

be appointed a member of the Executive Committee.



RESOLVED, that the first paragraph of Section 3, ARTICLE 9, of the By-laws be amended to read:

"SECTION 3. Executive Committee The Executive Committee shall be composed of the persons occupying the following positions:

Chairman of the Executive Committee Chairman of the Finance Committee Chairman of the Organization Committee President Executive Vice President Vice President-International Affairs and Exhibits Counsel; and Eleven other persons designated by the

Executive Committee. "

- 10-MORE ....

and,

FURTHER RESOLVED, that Arthur H. Motley is appointed a member of the Executive Committee and that the President notlfy him by letter of such appointment.


Gen. Potter reported on the status of the

United States Exhibit legislation which is awaiting action by the Conference

Committee of the Senate and House.

AGENDA ITEM 8. State participation

.E:· Ratification of agreements of participation

1. State of Missouri

Gen. Potter reported that an agreement of

participation had been executed between the Fair Corporation and the State

of Missouri.



RESOLVED, that the execution of the participation agreement between the Fair Corporation and the State of :Nlissouri, dated May 22, 1962, a copy of whtch has been submitted to this meeting, is ratified and approved.

!?,. Status of negotiations


from Gen. Potter to the President, dated June 1, 1962, on the status of

negotiativns with those states which have indicated intent to participate.

- 11 -


~· Authorization to negotiate and execute agreements

1. Amendment to Flushing Airport lease


memorandum from counsel to the President, dated June 8, 1962, relat-

inq to modifying the boundaries of the premises leased by the city to

the Fair Corporation for the Flushing Airport parking site.

After discussion, on motion du1y made and


RESOLVED, that the President is authorized and directed to negotiate and execute an agreement of modification of lease between the Fair Corporation and The City of New York, amending the lease between the City and the Fair Corporation, covering the Flushing Airport Parking site, dated June 1, 1961, by modifying the boundaries of the premises previously leased by the City to the Fair Corporation, and making certain further changes, such agreement of modification of lease to be substantially in the form of the agreement, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by counsel.


Mr. Constable, Vice President-Operations,

reported on the status of pending negotiations for concessions.

£. Approval of admission tickets and parking rates


from the Vice President-Operations and the Comptroller to the President,

- 12-

dated May 24, 1962, setting forth further recommendations in connection

with the classification and prices for admission tickets approved by the

Executive Committee at its meeting November 16, 1961, and recommend-

ing charges for use of the parking fields at the Fair .



RESOLVED, that the Executive Committee approves the program for classification and prices of admission tickets to the Fair and for charges for the use of the parking fields at the Fair in general accordance with the n:e morandum from the Vice President-Operations and the Comptroller to the President, dated May 24, 1962, a copy of which has been submi.tted to this meeting; and

FURTHER RESOLVED, that the President is authorized to make such further changes or modifications in the program as may be necessary or desirable for purposes of carrying it out.




Pinkerton's National Detective ACJency, Inc. in its letters of June 4, 1962,

and that they had been so appointed by the Director of Maintenance and

Security, pursuant to authority granted to the Director under a resolution

of the Executive Committee at its meeting of March 16, 1961:

Joseph Podolec Dominick DiSanto Fred J. Collett Francis C. Lawless, Jr. Harry K. Brant John A Saar Dominick C. Agnoli

- 13 -


unanimously

RESOLVED, that the Fair Corporation, pursuant to Chapter 428, Par. 2(f) of New York· Laws of 1960 and Section 23 of the Membership Corporations Law of New York, confirms the appointment of the above named persons as special policemen for the policing of the area occupied by the Fair, as recommended by Pinkerton 1 s National Detective Agency, Inc. in its letters dated June 4, 1962, copies of which have been submitted to this. meeting; and




from Judge Rosenman to the President, dated June 5, 1962, reportinq

on the status of negotiations in the Lake area.


~· Authorization requested

1. Bids for Maintenance Buildings


memorandum from the Chief Engineer to the President, dated May 23,

1962, advising that final plans and specifications would be ready for

bidding on June 1, 1962, for the five Fair maintenance buildings.

- 14-



RESOLVED, that the President 1s authorized and directed to arrange for bids from contractors for the construction of the five World's Fair Maintenance Buildings, in general accordance with the memorandum from the Chief Engineer to the President, dated May 23, 1962, a copy of which J:as been submitted to this meeting, and to award a contract for such construction to the lowest responsible bidder.

b. Amendment to Rules and Regulations - Piles


from the Chief Engineer to the President, dated June 8, 1962, recommend-

ing an addition to the Fair's Rules and Regulations covering the splicing

of piles.



RESOLVED, that the amendment to Part 1, entitled "Regulations for the Design, Construction and Equipment of Structures", of the Special Regulations of the Fair Corporation, covering splicing of piles, in accordance with the memorandum from the Chief Engineer to the President, dated June 8, 1962, a copy of which has been submitted to this meeting, is approved and adopted.

£. Status report


from the Chief Engineer to the President, dated June 5, 1962, summarizing

the status of World's Fair construction and design contracts, and the

design and construction activities of Fair eY..hibitors.

- 15-

AGENDA ITEM 12. Department of Parks Engineering and Construction Schedule


dum from W. Earle Andrews, Engineering Consultant, dated JWle 13, .

1962, showing the progress being made and the expected completion dates

in connection with contracts let to date by the Department of Parks for

permanent improvements at the Fair, together with a report on other

contracts awaiting approval of the Board of Estimate.

AGENDA ITEM 13. Public Relations

.§. Authorization to negotiate and execute agreements

1. Agreement with United Press International -Official photographs


dum from counsel to the President, dated June 8, 1962, together with a

proposed agreement drafted by counsel and recommended by the Vice

President-Communications and Public Relations to be negotiated with

United Press International (UPI), constituting UPI as the "Official

World's Fair Photographer for Still Photographs" at the Fair.



RESOLVED, that the President is authorized and directed to negotiate and execute an agreement between the Fair Corporation and United Press International, constituting United Press International

- 16-

MORE •••

as the "Official World's Fair Photographer for Still Photographs", substantially in the form of the agreement, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substar.ce by the President and as to form by counsel.

The Vice President-Communications and

Public Relations reported on the Fair exhibit in the Daily News

Building. and the proposed Daily News Fair supplement planned for the

fall. He also discussed tentative plans for a show at Jones Beach in

1964 and 1965 which would have a theme appropriate to the international

nature of the Fair.


AGENDA ITEM 15. Annual meeting of Members and Directors November 1, 1962

It was agreed that the .Annual Meeting of

Members and Directors would be held on Thursday, November 1, 1962,

at 11 A. M.



Executive Committee would be held on Wednesday, July 11, 1962, at

9:30 A. M

- 17 -

There being no further business the meeting

adjourned to see a brief film of the Unisphere model which the United

States Steel Corporation is planning to use as an introduction to the

United States Steel Hour - TV progr

- 18-

MlliUTES OF THE MEETING OF

EXECUTIVE COMMITTEE

JULY 11, 1962

A meeting of the Executive Committee of New York World's


Flushing Meadow Park, on Wednesday, July 11, 1962 at .9:30 A. M.

Present: Thomas J. Deegan, Jr. , Chairman Ralph J. Bunche

being a quortun.

Edward F. Cavanagh, Jr. LouR. Crandall Bernard F. Gimbel Wallace K. Harrison Robert Moses Arthur H. Motley Richard C. Patterson, Jr. William E. Potter Charles F. Preusse Paul R. Screvane George E. Spargo


John V. Thornton Sidney Kaye Martin Stone Guy Tozzoli Lionel Harris Stuart Constable W. Earle Andrews Arthur Hodgkiss William Berns

Thomas J. Deegan, Jr., Chairman, presided and

Ernestine R. Haig acted as Secretary.

AGENDA ITEM 1. Approval of minutes of the Executive Committee meeting June 13, 1952


unanimously

RESOLVED, that the reading of the minutes of the Executive Committee meeting of June 13, 1962, is dispensed with, and such minutes are approved.


ThL:; item was considered at this point.

a. Authorization to conclude and - execute lease agreement with

Chun King Corporation

Mr. Kaye requested authorization to conclude

negotiations and execute a lease agreement between the Fair Corporation

and Chun King Corporation for a chinese garden restaurant in the Lake

area.



RESOLVED, that Judge Rosenman is authorized and directed to negotiate and arrange for the execution of an agreement of lease between the Fair Corporation and Chun King Corporation for a Chinese garden restaurant at the Fair, in general accordance with the letter from Judge Rosenman to the President, dated June 28, 1962, a copy of

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which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by Judge Rosenman .

.£. Status report


dated June 28, 1962 from Judge Rosenman to the President showing the

status of negotiations in the Lake area.

Mr. Kaye stated, that since the date of this

report, Mr. Larry Harmon, owner of "Bozo the Clown", had expressed

interest in a site of about three acres in the Lake area for a "Bozo

Village11 • It was the sense of the meeting that no commibnent should be

made at this time, that Mr. Harmon should be asked to provide more

definite information on the plans for the Village and the method of financ-

ing, and that any decision should await the providing of such information.


~· Delegation of signing authority on contracts and requisitions


dum from the Vice President-Operations and the Comptroller pointing out

that the volume of purchase orders and small service contracts had grown

considerably and recommending tl1at the Vice President-Operations be

authorized to designate Gen. Harry F. Meyers, Director of Maintenance

and Security, and that the Comptroller be authorized to designate

John Brennan, Chief Accountant, as their representatives in approving

- 3 -

obligations involving expenditures of less than $25, 000. After discussion,


RESOLVED, that the Executive Committee resolution of October 5, 1960 on the subject of approval of contracts, agreements and purchase orders is hereby amended by adding thereto the following:

"FURTHER. RESOLVED, that the Vice PresidentOperations may, by written designation, designate the Director of Maintenance and Security, and the Comptroller may, by written designation, designate the Chief Accountant, to exercise, as his representative, the authority to approve contracts, agreements or purchase orders to be entered into by the Corporation, or sub-contracts which the Corporation has the right to approve, involving an expenditure of less than $25, 000."


Committee, reported on the current cash position and the accounts payable,

and presented a summary of receipts and disbursements from August 18,

1959 to June 30, 1962. Mr. Spargo also reported on the status of the .

sale of the Fair notes.

AGENDA ITEM 3. Au1horization for addition to staff

James A. Dawson Production Engineer Effective June 25, 1962


dum from the Executive Vice President to the President, dated June 28,

1962, stating that James A. Dawson had been employed as Production

Engineer assigned to Gen. Potter's staif, and setting forth his duties in

connection with expediting plans and construction

- 4 -

It was further stated that it is anticipated that an

Assistant to the Production Engineer will be added to the staff in the future.

After discussion, on motion duly made and seconded, it

was unanimously

RESOLVED, that the addition of James A. Dawson to the staff as Production Engineer, effective June 25, 1962, on the terms referred to in the memorandum of June 28, 1952, from the Executive Vice President to the President, a copy of which has been submitted to this meeting, is approved.

The President requested a determination by the Executive

Committee of the policy to be followed by General Potter's Conformity Committee

in passing on requests for variancesfrom the provisions of the Rules and

Regulations restricting the height of buildings to 80 feet.

It was the sense of the meeting that,in all areas of the Fair

the general policy of the Conformity Committee shall be to enforce adherence to

the basic 80 feet limitation on height of exhibit buildings and structures; that

permission to exceed the height of 80 feet shall be granted by the Conformity

Committee, subject to the approval of the President, only in exceptional cases

for cause shown and, so far as possible, only for roof, tower or similar struc-

tures not used for exhibit purposes; that in no event shall the Conformity

Committee have any authority to permit any structure in any area, including

roofs or towers, to exceed 120 feet in height; that hereafter permission to

exceed 120 feet in height in any area for any purpose may be given only by the

President and then only for exhibits of the host country, state or city.

- 5 -


~· Status report


memorandum from Mr. Stone, Director of the Industrial section, to

the President, dated July 1, 1962, showing leases signed to date and the

status of others in negotiation.

Mr. Stone reported in addition on the Monorail,

the Health exhibit, and the plans for the Rheingold exhibit.


~· Ratification of executed agreement

1. Transportation and Travel Pavilion

Mr. Guy Tozzoli. reported that an agreement of

lease had been executed between the Fair Corporation and the Transportation

and Travel Pavilion, Inc.


seconded, 1 t was unanimously

RESOLVED, that the execution of the agreement of lease between the Fair Corporation and Transportation & Travel Pavilion, Inc., dated June 18, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

g. Status of negotiations


dwn from Mr. Tozzoli to the President, dated June 28, 1962, listing

leases signed to date and reporting on those in negotiation.

- 6 -

1. Port Authority exhibit

2. Heliport, restaurant and club Operating agreement

Mr. Tozzoli reported that the agreement of

lease between the Fair Corporation and the Port Authority for the

Port Authority exhibit was about ready for signing. He also stated

that the agreement of lease between the Port Authority and Top of the

Fair, Inc., as amended by a supplemental agreement which the Fair

Corporation an~ Knott Hotels Corporation will approve, was ready for

execution, as was the agreement between Top of the Fair, Inc. and Knott

Hotels for the operation of the restaurant and club.

Mr. Tozzoli further reported on his plans

for awarding the steel and foundation contracts for the Port Authority

exhibit building. He expects that the building will be completed in

October 1963.


f.!· Ratification of executed agreements of participation

Mr. Lionel Harris of the International

Division, stated that agreements of participation had been executed

between the Fair Corporation and M. Chebil (Tunisia), the Government

of Sier:J;"a Leone, the Republic of Korea, National Federation of Coffee

Growers of Colombia, the .Republic of Turkey and the Kingdom of

Afghanistan.

- 7 -



RESOLVED, that the execution. of the participation agreement between the Fair Corporation and M. Chebil, in connection with the Tunisian exhibit, dated June 8, 1962, a copy of which has been submitted to tlus meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and the Government of Sierra Leone, dated June 12, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the participation agreement between.the Fair Corporation and the Republic of Korea, dated June 28, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and the National Federation of Coffee Growers of Colombia, dated July 9, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and the Republic of Tmkey, dated July 10, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and the Kingdom of Afghanistan, dated July 9, 1962, a copy of which has been submitted to this meeting, is ratified and approved, subject, however, to a date being agreed upon by the Kingdom of Afghanistan and the Vice President-International

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Affairs and Exhibits, for the first rent payment and inserted in the participation agreement.

.Q. Status report


memorandum from Mr. Harris to the President, dated July 11, 1962,

showing those countries which have executed agreement..c:; of participa-

lion and the status of agreements in negotiation.

£· Unicef

Mr. Harris reported on the proposed Unicef

Children's International Village .

.£. Holy See exhibit

Mr. Deegan reported on the progress of the

Holy See exhibit on the basis of a recent visit with His Eminence

Cardinal Spellman.

Mr. Harris stated that a luncheon is planned

in Washington, D.C. on July 16th, for Latin American Ambassadors

which will be attended by Mr. Moses and other Fair officials.

Mr. Harris also reported on a reception held

in New York on June 29th for representatives from the Union Airican

Amalgache.

Gen. Potter reported on his recent visit to

Jamaica, the Virgin Islands, and Puerto Rico

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AGENDA ITEM '7. United States exhibit

_§;. Leglslati.on

Mr. Preusse reported on his conversati.on

with Representative D:laney on the status of the United States exhibit

legislation which is sUll awaitil11J action by the Conference Committee

of the House and Senate.

.Q. Plans underway

Gr.m. Potter reported that a proposed design

for the United States Pavilion \Vould be available for examination by

Fair officials in the near future.

c. Atomic exhibit

Dr. Bu.nche discussed the widespread interest

in atomic exhibits sponsor·ed by the United Nations in Geneva. After

discussion, it was the sem;e of the meeting that an atomic exhibit was

highly desirabh; and could probably be most effectively presented

independently of the United States exh'ibit.

AGENDA ITEM 8. State participation

~· R:J.tifi<~atJon of ar.r.reement of rnrtlclpation

1. 2.L1lE~ c;f Maryland

Gen. Petter :;tatt::d that <:n agreement of partici-

pati on had ber:-::1 executed betv1ccn U·te F:jr Corporation and the State of

Maryland.

- 10 -



R.ESOLVED, that the execution of the participation agreement between the Fair Corporation and the State of Maryland, dated June 14, 1962, a copy of which has been submitted to this meeting, is ratified and approved .



dl.Ull from the Executive Vice President to the President, dated July 2,

1962, showing participation agreements executed and the status of those

under negotiation.

On the recommendation of Gen. Potter it was

the sense of the meeting that the agreement with the Mississippi Valley

Association for consulting services in cormection with states served by

this Association should be extended for one year from August 1, 1962

at an estimated cost of $20, 000.


.@:· Construction schedules

There was presented to the meeting a memora.n-

dwn from the Vice President-Operations to the President, dated July 5,

1962, with a schedule of proposed dates for commencement of construction

by concessionaires. Mr. Constable stated that steps were being taken to

expedite such construction.

- 11 -

.Q. Ratification of lease agreements

1. First National City Bank

2. World's Fair Maintenance Company Amendment #3

'The Vice President-Operations stated that an

agreement of lease had been executed with the First National City Bank,

and that Amendment #3 to the lease agreement with the World's Fair

Maintenance Company had been executed, clarifying the language to be

included in the agreements between the World's Fair Maintenance Company

and Fair participants.



RESOLVED, that the 8Xecution of the agreement between the Fair Corporation and First National. City Bank, for a banking facility at tl1e Fair, dated June 22, 1962, a copy of which has been subm.itted to this meeting, is ratified and approved; and

FURTHER R.ESOLVED, U1at the execution of Amendment #3 of the agreement between the Fair Corporation and World's Fair Maintenance Company, dated July 10, 1961, clarifying the language to be included in the agreements between World's Fair Maintenance Company and Fair participants, dated .Tlll1e 20, 1932, a copy of ·.vhich has been submitted to this meeting, is ratified and approved.

£. Authorization to execute

1. Grayson-Robinson Stores, Inc. World's Fair color slides license

'There was presented to the meetinrJ a memo-


- 12 -

July 2, 1962, recommending that an agreement be executed be-

tween the Fair Corporation, by Media Enterprises, Inc., Licensing

Agent for the Fair Corporation, and Grayson-Robinson Photo Supply,

Inc., a subsidiary of Grayson-R.obinson Stores, Inc. , as licensee

for World's Fair color slides.

·After discussion, on motion duly made and


RESOLVED, that Media Enterprises, Inc., the licensing agent for the Fair Corporation, is authorized and directed to negotiate and execute ·an agreement between the Fair Corporation and Grayson-Robinson Photo Supply, Inc., for the World's Fair Color Slide license, in general accordance with the memorandum from the Vice President-Operations to the President, dated July 2, 1962, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by counsel.

Prior to the approval of the aforesaid agreement

Mr. Preusse stated for the record that he had been retained by Grayson-

Robinson Stores, Inc. as special counsel-in connection with public

financing being undertaken by that company.

g. Status of negotiations

There were presented to the meeting two

memoranda from the Vice President-Operations to the President, dated

July 6, 1962, showing the status of concessions and license agreements

under negotiation, exclusive of the Lake area.

- 13-

~· Appointment of special policemen



Pinkerton's National Detective Agency, Inc. in its letter dated July 2,

1962 and that they had been so appointed by the Director of Maintenance

and Security, pursuant to authority granted to the Director under a

resolution of the Executive Committee at its meeting of March 16, 1961:

unanimously

James J. Callanan William A. R.othengast John C. Ryan Kenneth P. Manning Frank M. Rogers Thomas F. Connors


RESOLVED, that the Fair Corporation, pursuant to Chapter 428, Par. 2(f) of New York Laws of 1960 8Jld Section 23 of the Membership Corporation..s Law of New York, confirms the appointment of the above named persons as special policemen for the policing of llie area occupied by the Fair, as recommended by Pinkerton's National Detective Agency, Inc. in its letter dated July 2, 1962, copy of which has been submitted to this meeting; and

FURTHER R.ESOLVED, that the President be and he is authorized to take any action on behalf of the Corporation which may be required to make these appointments effective.

- 14 -


This item was covered at the beginning

of \he Aqenda.


£· Authorization to take bids and make award

1. Maintenance Buildings contracts


randum from the Chief Engineer to the President, dated June 28, 1962,

recommending \.hat all bids received on June 22, 1962 for the five

Maintenance Buildings be rejected and that new btds be solicited from

pre-quaUiied contractors approved by the President.



R.ESOLVED, that the President is authorized and directed to take bids from pre-qualified contractors for the construction of the five World's Fair Maintenance Buildings, in general accordance with the memorandum from the Chief Engineer to the President, dated June 28, 1962, a copy of which has been submitted to this meeting, and to conclude an agreement on such terms and with such pre-qualified contractor a[J he deems in the best interests of the Fair Corporation; and

FURTHER RESOLVED, that the rejection of all bids opened on June 22, 1982 for such Maintenance Buildings is approved and ratified.

- 15-

2. Press Building Bids


randum fro·m the Chief Engineer to the President, dated June 29, 1962,

stating that final plans for the Press Building had been approved by all

parties concerned and that the architect's estimated cost of the building

was within the budget. The Chief Engineer requested authority to

solicit bids from pre-qual.lfied contractors approved by the President.

After discl.lSsion, on motion duly made and


RESOLVED, that the President is authorized and directed to take bids from pre-qualified contractors for the construction of the Press Building, in general accordance with the memorandmn from the Chief Engineer to the President, dated June 29, 1962, a copy of which has been submitted to this meeting, and to conclude an agreement on such ·terms and with such pre-qualified contractor as he deems in the best interests of the Fair Corporation .

.Q. Amendment to Rules and Regulations


randum from the Chief Engineer to the President, dated July 3, 1962,

explaining the necessity for stringing T.V. cables across the lots of

v~ious exhibitors, and suggesting an amendment to the Rules and

Regulations on that subject.

- 16 -

AftFJr discussion, on motion du.ly made and


RESOLVED, that the amendment to Part 1, entitled "Regulations for the Design, Construction and Equipment of Structures", of the Special Regulations of tilt? Fair Corporation, covering . the temporary placing of above ground television cables, in accordance with the memorand11m from the Chief Engineer to the President, dated July 3, 1962, a copy of which has been submitted to this meeting, is approved and adopted .

.s.. Status report



reporting on the Fair's construction and design contracts and the design

and construction schedule of exhibitors.

AGENDA ITEM 12. Department of Parks Engineering and construction schedule


randwn from W. Earle Andrews, Engineering Consultant, dated July 11,

1962, showing the expectE)d completion dates in connection with contracts

let by the Department of Parks for permanent improvements at the Fair,

and including a report on other contracts awaiting approval of the Board

of Estimate.

AGENDA ITEM 13. Arterial contracts


progress report from Mr. ArtJmr Hodgkiss, consultant on the arterial

- 1?-

program, to the President, dated July 5, 1962.

The President reported that re had dis-

cussed with the Superintendent of the New York State Department of

Public Works methods of speeding up work on the arterial contracts.

AGENDA ITEM 14. Status report Communications and Public Relations


randwn from the Vice President-Communications and Public Relations,

to the President, dated July 5, 1962, reporting on the status of the

program for publicizing the Fair.




Executive Committee will be held at the Administration Building, on

Tuesday, August 14, 1962 at 9:30 A. M.

adjourned.


- 18 -

~' ~ rz ." l

Secretary


EXECUTIVE COMMITTEE

AUGUST 14, 1962



Flushing Meadow Park, on Tuesday, August 14, 1962 at 9:30 A. M.

Present: Thomas J. Deegan, Jr. , Chairman Ralph J. Bunche Lou R. Crandall Bernard F. Gimbel Wallace K. Harrison Robert Moses Charles Poletti William E. Potter Charles F. Preusse William E. Robinson Samuel I. Rosenman George E. Spargo

being a quorum.

Also present for all or part of the meeting were: Norman K. Winston,

United States Commissioner; Charles Luckman, Architect, U. s. Pavilion;

Philip Johnson, Architect, N. Y. State exhibit; William Drahan, Project

Director, New York State exhibit; Gilmore D. Clarke; W. Earle Andrews;

Thomas F. Farrell; Stuart Constable; William Berns; Guy F. Tozzoli;

Martin Stone; William Whipple, Jr.; James A. Dawson; Arthur S. Hodgkiss;

Michael Pender and Carol Lyttle.

Thomas J. Deegan, Jr., Chairman, presided and Ernestine R. Haig

acted as Secretary.

AGENDA ITEM 1. Presentations

a. United States Pavilion

b. New York State Exhibit

Mr. Charles Luckman presented to the meeting

a model and renderings of the United States pavilion, and Philip Johnson

presented a model of the New York State exhibit. Messrs. Luckman

and Johnson commented on the salient architectural features of their

respective models.

Gilmore D. Clarke, Fair consultant, noted

that the proposed heights of these two exhibits were in excess of that

permitted by Article X of the General Regulations.

Following the presentations with respect to the

United States exhibit and the New York State exhibit, Mr. Clarke's com

ments and further comments by the Executive Vice President, the

Executive Committee adjourned to its meeting room.

There was presented to the meeting a memoran

dum from the President to the Executive Committee, dated August 6, 1962~

concerning height of structures at the Fair and the height proposed for

the United States exhibit and the New York State exhibit, two memoranda

from the Executive Vice President to the President, dated August 1, 1962,

on the same subject and a profile dated July 30, 1962, prepared by

Clarke and Rapuano showing height of certain presently contemplated

exhibits. A discussion of the above memoranda and profile followed.

- 2 -

It was the sense of the meeting that all actions

thus far taken by the Conformity Committee and approved by the President

with respect to the height of structures at the Fair, as reflected in the

aforesaid memoranda, profile and presentation, are ratified and approved.

It was the further sense of the meeting that the statement on page 5 of the

Executive Committee minutes of July 11, 1962 with respect to height of

structures at the Fair is amended to read as follows:

"In all areas of the Fair the general policy of the Conformity Committee shall be to enforce adherence to the basic 80 feet limitation on height of exhibit buildings and structures; that permission to exceed the height of 80 feet shall be granted by the Conformity Committee, subject to the approval of the President, only in exceptional cases for cause shown and, so far as possible, only for roof, tower or similar structures not used for exhibit purposes; that in no event shall the Conformity Committee have any authority to permit any structure in any area., including roofs or towers, to exceed 120 feet in height; that hereaiter permission to exceed 120 feet in height in any area for any purpose may be given only by the President and then only for exhibits of the host country, state or city. "

After further discussion it was the conclusion

of the Executive Committee that the height of the United States exhibit and

the New York State exhibit and the general plans therefor, as presented

to this meeting, are approved.

AGENDA ITEM 2. Approval of minutes of Executive Committee meeting, July 11, 1962


unanimously

RESOLVED, that the reading of the minutes of the Executive Committee meeting of July 11, 1962, is dispensed with, and such minutes are

- 3-MORE ••••

approved1 with the substitution of the Page 5 submitted by the President to this meeting for Page 5 previously distributed by the Secretary.

AGENDA ITEM 3. Statement as to Operating Budget


stated that the President had requested that the heads of departments and

the Comptroller adjust the preliminary operating budget in the light of

developments since the establishment of the preliminary operating budget.


~· Fair Notes


Mr. Spargo reported on the status of the sale

of the Fair's notes and the current cash position and accounts receivables.

There was presented to the meeting a summary of cash receipts and dis-

bursements from August 18, 1959 to July 31, 1962.


.§:. Ratification of executed agreements

1. Formica Corporation

2. Continental Insurance Company

3. Pavilion of American Interiors1 Inc. Amendment No. 1

4. American Museum of Health Surrender of lease agreement

Mr. Stone, Director of the Industrial area1

advised that lease agreements had been executed between the Fair

- 4 -

Corporation and the Formica Corporation and also with the Continental

Insurance Company, and that an amendment to the lease agreement be-

tween the 'Fair Corporation and the Pavilion of American Interiors, Inc.

had also been executed.

Mr. Stone fw-ther stated that the lease agree-

ment executed between the Fair Corporation and the American Museum ·

of Health had been surrendered and a surrender agreement had been

executed.

After discussion, on motion duly mad~ and


RESOLVED, that the execution of the agreement of lease between the Fair Corporation and Formica Corporation, dated August 1, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the agreement of lease between the Fair Corporation and Continental Insurance Company, dated July 13, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of Amendment No. 1, dated August 8, 1962, to the agreement of lease between the Fair Corporation and Pavilion of American Interiors, Inc., a copy of which amendment has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the surrender of lease agreement between the Fair Corporation and American Museum of Health, dated July 26, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

- 5 -


randum from Mr. Stone to the President, dated August 14, 1962, show-

ing leases signed to date and the status of others in negotiation.


a. Ratification of executed agreements

1. SKF Industries, Inc.

2. Amendment to United States Rubber Company exhibit lease

Mr. Guy Tozzoli stated that an agreement of

lease had been executed between the Fair Corporation and SKF Industries,

Inc. and also an amendment to the lease agreement with the United States

Rubber Company.



RESOLVED, that the agreement of lease between the Fair Corporation and SKF Industries, Inc., dated August 9, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of Amendment No. 1 to the agreement of lease between the Fair Corporation and United States Rubber Company, dated June 14, 1962, a copy of which has been submitted to this meeting, is ratified and approved .

.£.. Status of negotiations


ran dum from Mr. Tozzoli to the President, dated August 3, 1962, listing

leases signed to date and reporting on those in negotiation.

- 6 -

There was also presented to the meeting a

supplemental report from ~r. Tozzoli to the President, dated August 10,

1962, of the status of negotiations on the proposed aerospace exhibit as

of Augu.St 10th.


~· Ratification of executed agreements

1. Hong Kong

2. Picturesque Belgium, Inc.

Gov. Poletti stated that the agreement of

participation between the Fair Corporation and Malko General Agencies

Hong Kong, Ltd. , which had been executed on January 12, 1962, had been

assumed by Hong Kong Trading Company, Inc. and that a new agreement

of participation had been executed on July 23, 1962.

Gov. Poletti further stated that an agreement

of participation had been executed between the Fair Corporation and

Alphonse DeRijdt and Gerard Vandevelde, on behalf of Picturesque

Belgium, Inc.


seconded, it was illlanimously

RESOLVED, that the execution of the agreement, dated July 23, 1962, between the Fair Corporation, Malko General Agencies Hong Kong, Ltd. and Hong Kong Trading Company, Inc., covering the assumption by Hong Kong Trading Company, Inc. of all obligations under the participatiC?n agreement between the Fair Corporation and Malko General Agencies Hong Kong, Ltd. , dated January 12, 1962, the release of Malko General Agencies Hong

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MORE ....

Kong, Ltd. from all obligations under such agreement, and increasing the exhibit site area and the amount of rent, a copy of which agreement has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and Alphonse DeRij dt and Gerard Vandevelde, on behalf of Picturesque Belgium, Inc., in connection with the Belgian Village, dated August 2, 1962, a copy of which has been submitted to this meeting, is ratified and approved .

.Q. Status report


randum from the Vice President-International Affairs and Exhibits,

to the President, dated August 6th, listing agreements signed to date

and the status of those in negotiation.

Gov. Poletti reported orally on the proposed

plans for a Unicef international playground, under private sponsorship,

similar to the playground in Tivoli Park, Copenhagen.

Gov. Poletti stated for the record that he had

received invaluable assistance from George S. Moore, President of the

First National City Bank, in connection with his negotiations in Sweden

and Denmark.

£· Holy See Exhibit

Mr. Deegan reported on his recent mission to

Rome and his conversations there with Count Galeazzi, Governor of

the Vatican City, Monsignor Eugenio Cardinale, Asst. Secretary of

- 8 -

State and Monsignor Loris Capavella, Private Secretary to the Pope.

He reported favorable progress which was confirmed by Gov. Poletti

and Gen. Potter.

AGENDA ITEM 8. State area

£:. Ratification of executed agreements

1. New England Council

2. Commonwealth of Puerto Rico Amendment to agreement

Gen. Potter stated that an agreement of

participation had been executed between the Fair Corporation and the

New England Council and that an amendment to the agreement with the

Commonwealth of Puerto Rico had also been executed.



RESOLVED, that the execution of the agreement of participation between the Fair Corporation and New England Council, dated August 6, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the Amendment to the agreement of participation between the Fair Corporation and the Commonwealth of Puerto Rico enlarging the exhibit site,· dated July 11, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

Gen. Potter further stated that an agreement

of participation had been executed between the Fair Corporation and

the State of Alabama, which had been returned to Alabama for final

- 9 -

attestation. He also stated that the Florida Commission would visit

the Fair on August 15, 1962 for a briefing and luncheon at which time

it was anticipated that the Commission would execute an agreement of

participation.

£. Status report


randum from the Executive Vice President to the President, dated

August 6, 1962, showing the participation agreements executed and

the status of those under negotiation.


§;. Ratification of executed agreements

1. Flushing airport lease amendment

2. Fair Corporation-Port Authority exhibit lease

3. Approval of President's endorsement of Port Authority-Top of the Fair, Inc. restaurant and club lease

Mr. Constable, Vice President-Operations,

stated that an amendment to the lease between the Fair Corporation and

the City of New York covering the Flushing airport parking site had

been executed.

Mr. Constable further reported the execution

of the exhibit lease between the Fair Corporation and the Port Authority,

and the President's endorsement of approval on the agreement between

- 10-

the Port Authority and Top of the Fair, Inc.



RESOLVED, that the execution of the agreement of modification of lease between the Fair Corporation and The City of New York, amending the lease between the City and th~ Fair Corporation, covering the Flushing Airport Parking site, dated June 1, 1962, by modifying the boundaries of the premises previously leased by the City to the Fair Corporation, and making certain further changes, dated August 9, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the agreement of lease between the Fair Corporation and the Port of New York Authority, for an exhibit site at the Fair, dated April 30, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the endorsement of approval by the Fair Corporation on the supplement to the agreement between the Port of New York Authority and Top of the Fair, Inc., dated June 25, 1962, a copy of which has been submitted to this meeting, is ratified and approved .

.Q. Authorization to negotiate

1. Agreement-U.S.Olympic Committee


randurn from the Vice President-Operations to the President, dated

August 8, 1962, requesting authorization to conclude and execute an

agreement, copy of which was also submitted to the meeting, be-

tween the Fair Corporation, the United States Olympic Committee and

- 11 -

the City of New York, relating to the holding of certain of the 1964

Olympic tryouts in the New York metropolitan area and at tile Fair site.



RESOLVED, that the President is authorized and directed to conclude and execute an agreement between the Fair Corporation, the United States Olympic Committee and The City of New York, for the holding of certain of tile 1964 summer Olympic tryouts in the metropolitan area of New York City and at tile Fair site, such agreement to be substantially in the form of the agreement, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by counsel.

2. Marinas of the Future, Inc.

There was presented to tile meeting a memo-


August 7, 1962, requesting authority to conclude and execute a difinitive

agreement with Messrs. James Briggs and William C. Crane operating

as Marinas of the Future, Inc. and The City of New York for the con-

struction and operation of a marina in Flushing Bay, substantially in

accordance with the terms set forth in the copy of the agreement also

submitted to the meeting.



RESOLVED, that the President is authorized and directed to conclude and execute an agreement between Marinas of the Future, Inc. and the World's

MORE .•. - 12 -

Fair Corporation jointly with the Department of Parks, City of New York, for the construction and operation of a Marina Complex in the Flushing Bay area, substantially in the form of the agreement, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form b;.r counsel; and

F'URTHER RESOLVED, that the President is authorized and directed, upon acceptance of the agreement by Marinas of the Future, Inc. , to request the Park Department to submit such agreement for approval to the Board of Estimate of The City of New York and to such other authorities as may have jurisdiction in the matter.

3. Hearst Metrotone News, Inc.


randum from the Vice President-Operations to l'le President, dated

At.tgust 8, 1962, recommending that Hearst Met.rotone News, Inc. be

designated as the "Official World's Fair Motion Picture Photographer"

and requesting authorization to negotiate and execute an agreement with

them in accordance with the proposal set forth in his memorandum.



RESOLVED, that the President is authorized and directed to negotiate and execute an agree-ment between the Fair Corporation and Hearst Metrotone News, Inc., constituting Hearst Metrotone News, Inc. as the "Official World's Fair Motion Picture Photographer", in general accordance with the memorandum from the Vice President-Operations to the President, dated August 8, 1962, a copy of which has been submitted to this meeting.

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.£· Status report

There were presented to the meeting

memoranda from the Vice President-Operations to the President, dated

August 7, 1962, showing the status of concessions and licenses under

negotiation.

The Vice President-Operations reported on

the composition of the Board of Governors of the Terrace Club, which

had been approved by the Port Authority and the Fair Corporation and

stated that By-laws are presently being worked out.



of the following persons as special policemen had been recommended by

Pinkerton's National Detective Agency, Inc. in its letter dated July 30,

1962, and that they had been so appointed by the Director of Maintenance

and Security, pursuant to authority granted to the Director under a

resolution of the Executive Committee at its meeting of March 16, 1961:

Joseph J. D' Azevedo Salvatore C. Agresti


unanimously

RESOLVED, that the Fair Corporation, pursuant to Chapter 428, P&.r. 2(f) of New York Laws of 1960 and Section 23 of the Membership Corporations Law of New York, confirms the appointment of the above na."'ned persons as special policemen for the policing of the area occupied by the Fair, as recommended by

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MORE ....

Pinkerton's National Detective Agency, Inc. in its letter dated July 2, 1962, copy of which has been submitted to this meeting; and



~· Status report


from Judge Rosenman to the President, dated August 6, 1962, reporting

on the status of negotiations b the Lake area.

Judge Rosenman reported orally on develop-

ments in these negotiations subsequent to the date of his letter.


a. Bids and awards

1. Five Maintenance Buildings



stating that bids for the five Maintenance Buildings had been received

from pre-qualified bidders and the contract had been awarded to

Auserehl & Son Contracting Corp., on its low bid of $645, 788, which

was within the approved budegeted figure.

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.Q. Amendment to Rules and Regulations

1. Electro-magnetic interference

2. Sprinkler system

3. Curbs

There was presented to the meeting

memoranda from the Chief Engineer to the President, dated August 3rd,

8th and 9th, setting forth proposed amendments to the Rules and Regula-

tions, which had been approved by the President.



RESOLVED, that the Amendment to Part 1, entitled "Regulations for the Design, Construction and Equipment of Structures", of the Special Regulations of the Fair Corporation, covering electro-magnetic interference, in accordance with the memorandum from the Chief Engineer to the President, dated August 8, 1962, and the accompanying papers thereto, copies of which have been submitted to this meeting, is approved and adopted;

FURTHER RESOLVED, that the amendments to Part 1, entitled "Regulations for the Design, Construction and Equipment of Structures", of the Special Regulations of the Fair Corporation covering precautions against freezing of sprinkler systems and dry pipe valves for sprinkler systems, in accordance with the memorandum from the Chief Engineer to the President, dated August 9, 1962, and the accompanying papers thereto, copies of which have been submitted to this meeting, are approved and adopted; and

MORE ..... .

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FURTHER RESOLVED, that the amendment to Part 1, entitled "Regulations for the Design, Construction and Equipment of Structures", of the Special Regulations· of the Fair Corporation, covering curbs throughout the Fair site, in accordance with the memorandum from the Chief Engineer to the President,. dated August 3, 1962, and the accompanying papers thereto, copies of which have been submitted to this meeting, is approved and adopted.

£· Status report


randurn from the Chief Engineer to the President, dated August 6th,

reporting on the status of the Fair's construction and design contracts and

the design and construction schedule of exhibitors.

Gen·. Potter stated that Alfred E. Poor and

Albert H. Swa.nkey had been employed to design and prepare plans for

the one-sided assembly pavilion for special events at the· Fair.

AGENDA ITEM 12. Expediting Construction


ra.ndurn from James Dawson, Production Engineer and Chief Expediter,

to the President, dated August 7, 1962, recommending steps to be taken

in order to assure completion of all construction by the date of opening.

Mr. Dawson stated that an Assistant Expediter

will be employed within the next 30 days and will concentrate on the

International area. He will visit countries which appear to require

assistance and he will advise the local agencies in the preparation of

preliminary plans in order to expedite the commencement of construction.

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AGENDA ITEM 13. Department of Parks Engineering and Construction

.§:· Status report


randum from W. Earle Andrews, Engineering Consultant, dated August

14, 1962, showing the status of contracts let by the Department of Parks

for permanent improvements at the Fair, and including a report on other

contracts awaiting approval of the Board of Estimate.

Mr. Andrews stated that the contract for Permanent

Park Pools, to be let by the Parks D:?partment, at an estimated cost of

$2,685, 000, will be advertised for bids within a few weeks and that all

remaining Parks Department contracts are scheduled for design comple-

tion by the end of 1962.

Judge Rosenman stated that plans were being

developed for a reflecting pool and a display of outdoor sculpture which

would be loaned to the Fair during the life of the Fair for which a three

acre site had been selected at the Fair.

AGENDA ITEM 14. Arterial contracts

There wM presented to the meeting a progress

report from Mr. Arthur Hodgkiss, consultant on the arterial program,

to the President, dated August 8, 1962.

Mr. Hodgkiss reported that four contracts are

behind schedule and assured the Committee that every possible effort is

being made to expedite the completion of these contracts as scheduled.

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AGENDA ITEM 15. Communications and Public· Relations

a. Status report


randum from the Vice President-Communications and. Public Relations,

to the President, dated August 6, 1962, reporting on the status of the

program for publicizing the Fair.

During Mr. Berns' oral report on Fair advertising,

Bob Gomel, Life Magazine photographer, took pictures of the Executive

Committee in session.

AGENDA ITEM 16. Plans and program for Directors' Meeting of September 12th.


randum from the President to the members of the Executive Committee,

dated August 7, 1962, outlining the proposed plan and program for the

Directors' meeting on September 12th, which was approved.

AGENDA ITEM 17. Preparation for Annual Meeting of Members and Directors

~· Date of meeting-November 1, 1962

The date of November 1, 1962 for the Annual

Meeting of Members and Directors was approved .

.Q. Authorization to Comptroller to prepare Directors' Annual Report to Members



RESOLVED, that the President and the

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Comptroller are hereby authorized and directed to prepare the annual report of the Directors, pursuant to Section 46 of the Membership Corporations Law of New York, for presentation on behalf of the Board of Directors, at the Annual Members Meeting to be held on November 1, 1962.

£· Appointment of Organization Committee as Nominating Committee for Directors



RESOLVED, that the members of the Organization Committee are hereby appointed to serve as members of the Nominating Committee to nominate the directors for next year for election at the Annual Members Meeting to be held on November 1, 1962.

d. Appointment of Proxy Committee



RESOLVED, that the Executive Committee hereby appoints Robert Moses, Thomas J. Deegan, Jr. and Charles F. Preusse to serve as members of the Proxy Committee for the . ..tmnual Members' Meeting to be held on November 1, 1962.

Q. Preparation of Amendment to Certificate of Incorporation

Mr. Preusse stated that the Certificate of

Incorporation provided for a maximwn of 200 directors and this maximum

had now been reached.

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RESOLVED, that the Executive Committee hereby approves the following amendment to paragraph FIFTH of the Certificate of Incorporation:

FIFTH: The number of its directors is to be not less than. five nor more than two hundred and fifty.

FUR1'HER RESOLVED, that the Executive Committee recommends to the Members that they authorize the making and filing of said amendment; and

FURTHER RESOLVED, that, upon authorization of the aforesaid amendment by the members, the proper officers are directed to arrange for its filing.



It was 8-greed that the next meeting of the

Executive Committee would be held on Wednesday, September 12, 1962,

at 9:30 A. M., preceding the Directors' meeting at 11 A. M.


adjourned.

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EXECUTIVE COMMITTEE ~ •

SEPTEMBER 12, 1962



Flushing Meadow Park, on Wednesday, September 12, 1962, at

9:30 A. M.


being a quorum.

Edward F. Cavanagh, Jr. James J. Delaney Bernard F. Gimbel Wallace K. Harrison Robert Moses Arthur H. Motley Richard C. Patterson, Jr. Charles Poletti William E. Potter Charles F. Preusse William E. Robinson Samuel I. Rosenman Paul R. Screva.ne George E. Spargo


John V. Thornton Martin Stone Guy F. Tozzoli Stuart Constable

Thomas J. Deegan, Jr. , Chairman, presided and Ernestine R. Haig

acted as Secretary.

AGENDA ITEM 1. Approval of minutes of Executive CommHtee meeting-August 14, 1982


unanimously

RESOLVED, that the reading of the minutes of the Executive Committee meeting of August 14, 1962, is dispensed with, and such minutes are approved.


~· Statement as to operating budget

_Q. Financial report


stated that a review of the budget indicated that we were now about

$1, 000, 000 over the original budget established several years ago. Although

this is not too significant in a budget of $157, 000, 000, a further study is

being made with a view to eliminating the overage.

Mr. Spargo further reported on the current cash

position and the accounts payable and presented a summary of receipts and

disbursements from August 18, 1959 to August 31, 1962.

AGENDA ITEM 3. Box office plans

Mr. D:egan reported on the plans which are

underway for the advance sale of admission tickets to the Fair at a

discount.

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AGENDA ITEM 4. Addition to staff

Gen. Seymour A. Potter Asst. Chief Engineer Effective September 15, 1962

The Executive Vice President reported the

recommendation that Gen. Seymour A. Potter be added to the staff,

effective September 15, 1962, as Assistant Chief Enqlneer and Assistant

Expediter to assist in completion of plans and construction of exhibits in

all areas of the Fair, with special emphasis on the international area.



RESOLVED, that the addition of General Seymour A. Potter to the staff as Assistant Chief Engineer, effective September 15, 1982, on the terms referred to in the letter from the President to General Seymour A. Potter, dated August 30, 1982, a copy of which has been submitted to this meeting, is approved.


a. Ratification of executed - exhibit lease

1. s. C. Johnson & Son, Inc. Amendment

Mr. Stone, Director of the Industrial section,

stated that Amendment No. 1 to the lease agreement. between the Fair

Corporation and s. c. Johnson & Son, Inc. had been executed on Auqust

3, 1962, changing the exhibit site and approximately doubling the amount

of space.

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RESOLVED, that the execution of Amendment No. 1 to the agreement of lease, dated December 29, 1961, between the Fair Corporation and s. c. Johnson & Son, Inc., dated August 3, 1962, chanqlng the exhibit site and increasing the amount of space, a copy of which has been sub.mitted to thls meeting, is ratified and approved.

]2. Status report


dum from Mr. Stone to the President, dated September 5, 1982, showing

leases signed to date and others in neqotiation. Mr. Stone reported

orally .on developments subsequent to the date of this memorandum.


!· Authorization to conclude and execute

1. Chrysler Corporation

There was presented to the meeting a memoran

dum from Guy F. Tozzoli to the President, dated August 31, 1982, re-

questing authority to negotiate and execute an amended lease agreement

with the Chrysler Corporation, changing the location and increasing the

size of the exhibit site.



RESOLVED, that the President is authorized and directed to arrange for the negotiation and

MORE ••••

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execution of an amendment to the agreement of lease between the Fair Corporation and Chrysler Corporation, changing and increasing the size of the exhibit site, in accordance with the memorandum from Guy F. Tozzoli to the President, dated August 31, 1962, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by counsel.

2. Joseph R. Holden Century Grill International, Inc.


dum-from Mr. Tozzoli to the President, dated September 11, 1962, re-

questing authorization to negotiate and execute an agreement of lease

between the Fair Corporation and Joseph R. Holden for the operation of

a restaurant in the Transportation area known as Century Grill

International, Inc.



RESOLVED, that the President is authorized and directed to arrange for the negotiation and execution of an agreement of lease between the Fair Corporation and Joseph R. Holden for the operation of a restaurant in the Transportation area, in accordance with the memorandum from Guy F. Tozzoli to the President, dated September 11, 1962, a copy of which has been submitted to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by counsel.

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.Q. Status report


dum from Mr. Tozzoli to the President, dated September 5, 1962, listing

leases signed in the Transportation area and others in negotiation.


a. Ratification of executed - agreements of participation

1. United States of Brazil

2. Republic of Lebanon

3. Dasir (Spain)

4. State of Kuwait

5. Japanese External Trade Organization

6. Republic of Venezuela

The Vice President-International Affairs and

Exhibits stated that agreements of participation had been executed between

the Fair Corporation and the United States of Brazil, Republic of Lebanon,

.Da.sir (Spain), State of Kuwait, Japanese External Trade Organization and

Republic of Venezuela.



RESOLVED, that the execution of the participation agreement between the Fair Corporation and the United States of Brazil, dated August 21, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

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FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and the Republic of Lebanon, dated August 27, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and Disir (Spain), dated August 28, 1962, a copy of which has been .submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and the State of Kuwait, dated August 30, 1962, a copy of which has been sub- · mitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and the Japanese External Trade Organization, dated September 10, 1962, a copy of which has been submitted to this meeting, is ratified and approved; and

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and the Republic of Venezuela, dated September 10, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

Prior to the ratification of the Venezuela agree

ment, Gov. Poletti explained the provision therein concerning the jurisdic

tion of the courts of Venezuela .

.Q. Status report


dum from Mr. Allen Beach to the President, dated September 5, 1962,

showing those countries which have executed agreements of participation

and the status of other agreements in negotiation in the International area.

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1. Holy See Exhibit

Mr. Deegan reported on a recent meeting with

His Eminence, Cardinal Spellman. Mr. :ceega.n stated that all state-

ments relating to this exhibit would emanate from the church authorities

and that such an announcement was expected in the near future. Mr. Deegan

further reported that no final decision had been reached on the matter of

an admission charge to the Holy See exhibit.

The President pointed out that the Holy See exhibit

had r~quested permission to erect a cross on the top of the pavilion to an

approximate height of 100 feet, and that it was anticipated that the Conformity

Committee would approve this request.

AGENDA ITEM 8. United States Pavilion

~· Ratification of executed agreement of participation

The Executive Vice President stated that an

agreement of participation had been executed bet'JJeen the Fair Corporation

and the United States Department of Commerce, Office of the Commissioner,

United States Commission-New York World's Fair.



RESOLVED, that the execution of the agreement of participation between the Fair Corporation and the United States Department of Commerce, Office of the Commissioner,

MORE ••••

- 8 -

United States Commission-New York World's Fair, dated August 28, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

Representative Delaney discussed possible

procedures for obtaining an exemption for the Fair Corporation from

the federal admissions tax.

AGENDA ITEM 9. State area

a. Ratification of executed agreements of participation

1. State of Alabama

2. State of Florida

3. State of Hawaii

4. State of illinois

Gen. Potter stated that participation agreements

had been executed between the Fair Corporation and the States of Alabama,

Florida, Hawaii and illinois.



RESOLVED, that the execution of the participation agreement between the Fair Corporation and the State of Alabama, dated August 13, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the participation agreement between the Fair

- 9 -MORE .....

Corporation and the State of Florida, dated August 15, 1962, a copy of which has been submitted to this meeting, is ratified and approved;

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and the State of Hawaii, dated August 29, 1962, a copy of which has been submitted to this meeting, is· ratified and approved; and

FURTHER RESOLVED, that the execution of the participation agreement between the Fair Corporation and the State of Tilinnts, dated September 12, 1962, a copy of which has been submitted to this meeting, is ratified and approved.

£. Status report

There was submitted to the ~eeting a memora.n-

dum from Gen. Potter to the President, dated September 5, 1962, showing

those states which have executed agreements of participation and the status

of others under negotiation.


a. Ratification of agreement - of lease

1. Chase Manhattan Bank

This item was laid over .

.Q. Mobile Care at the World's Fair, Inc. Terminal for tractor trains for the handicapped

There was submitted to the meeting a memora.n-

dum from the Director of Concessions to the President, dated September 5,

1962, requesting authority to negotiate and execute an agreement of lease

- 10-

with Mobile Care at the World's Fair, Inc. for a terminal and waiting

rooms for tractor trains for handicapped visitors.


seconded, it was Wlanimously

RESOLVED, that the President is authorized and directed to arrange for the negotiation and execution of an ag-.ceement of lease between the Fair Corporation and Mobile Care at the World's Fair, Inc. , for a terminal and wailing room for tractor train passengers, and for the negotia-tion and execution of any other agreements related thereto, in general accordance with the memorandum from William A. Kane to the President, dated September 5, 1962, a copy of which has been submitted to this meeting, with such addi lions or modifications as may be approved as to substance by the President and as to form by counsel.

£. Status report


dum from the Director of Concessions to the President, dated September

5, 1962, showing the status of concessions and license agreements under

negotiation, exclusive of the Lake area.

1. First National City Bank Travelers Checks

Mr. Constable reported on the plan to permit

First National City Bank to have an Official World's Fair Travelers Check.

No exclusive rights will be granted to the bank in this cormection.

Mr. GeorgeS. Moore, President of the bank, is a member of the Board

of Directors of the Fair Corporation.

- 11 -

2. Terrace Club - Officers

Mr. Constable reported that the Fair Corpora-

tion and the Port Authority had each selected five members of the Board

of Governors of the official World's Fair Club, in accordance with the

provisions of agreements previously approved by the Executive Committee,

and that the Port Authority and the Fair Corporation staff jointly recom-

mended the following three additional Governors to be officers of the

Club:

William E. Robinson, Chairman HowardS. Cullman, Vice Chairman· Richard C. Patterson, Jr., Secretary

It was the sense of the meeting that the Executive

Committee should approve the aforesaid recommendation and that all

necessary steps should be taken to complete the organization of the Club

with the aforesaid Governors as officers.

d. Appointment of special policemen - '

Mr. Constable stated that the appointment of the

following persons as special policemen had been recommended by

Pinkerton's National Detective Agency, Inc. in its letter dated August 29,

1962, and that they had been so appointed by the Director of Maintenance

and Secl.U'ity_pursuant to authority granted to the Director under a resolu-

tion of the Executive Committee at its meeting of March 16, 1961:

- 12-

Carl W. Vollmer Paul G. O'Grady Daniel J. Grey William C. Lieberman William M. Dulje

William Q. Moore Harold L. Siegel Michael J. Catuosco Thomas A. Slender Robert Taylor Amon J. Letang


unanimously

RESOLVED, that the Fair Corporation, pursuant to Chapter 428, Par. 2(f) of New York Laws of 1960 and Section 23 of the Membership Corporations Law of New York, confirms the appointment of the above named persons as special policemen for the policing of the area occupied by the Fair, as recommended by Pinkerton's National .D:tective Agency, Inc. in its letter dated August 29, 1962, copy of which has been submitted to this meeting; and



~· Status report


dum from Judge Rosenman to the President, dated September 5, 1962,

setting forth the status of negotiations in the Lake area.

Judge Rosenman reported orally on three pro

posals for attractions in the Lake area which had been received by him

- 13 -

subsequent to the date of his status report, as follows:

1. Indian Village

2. American Museum of Comedy

3. Aerial ride, approximately 120 feet in height, together with a waifle restaurant

After cliscussi on of each of these proposals,


RESOLVED, that the President is authorized and directed to arrange for the negotiation and execution of agreements for the following attractions in the Lake area, in general accordance with the oral report of Judge Rosenman to this meeting, with such additions or modifications as may be approved as to substance by the President and as to form by Judge Rosenman~

1. Indian Village

2. l\.merican Museum of Comedy

3. Aerial Ride approximately 120 feet in height, together with a waifle restaurant

Mr. Deegan stated that he wished the minutes

to show that the Thomas J. Deegan Company, Inc. had been retained by

Amphitheatre, Inc. as public relations counsel. Amphitheatre, Inc. is the

corporation which has leased the Amphitheatre on the Fair grounds from the

Fair Corporation.

- 14 -


.§:. Authorizatl on for bids

1. 111 th Street Bus Terminal


dum from the Chief Engineer to the President, dated August 24, 1962, re-

questing approval to arrange for bids for construction of the lllth Street

Bus Terminal.



RESOLVED, that the President is authorized and directed to arrange for bids for the construction of the 111 th Street Bus Terminal, in general accordance with the memorandum from the Chief Engineer to the President, dated August 24, 1962, a copy of which has been submitted to this meeting, and for the award of a contract for such construction .

.Q. Status report

There was submitted to· the meeting a memoran-

dum from the Chief Engineer to the President, dated September 5, 1962,

reporting on the Fair's construction and design contracts and the design

and construction schedule of exhibitors.

1. Award of contract Press Building

Gen. Potter stated that, as authorized by the

Executive Committee at its meeting July 11, 1962, bids were taken from

pre-qualified contractors for the Press and Communications Building and

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that the contract was awarded on August 16th to the low bidder,

D. Fortunato, Inc., at $583, 000, which was within the budgeted amount.

Work started August 27th and the scheduled completion date is

February 15, 1963.

2. Eastern States Electrical Contractors, Inc.

Gen. Potter stated that an agreement had been

executed on August 24, 1962 between the Fair Corporation and Eastern

States Electrical Contractors, Inc. for the maintenance during construe-

tion of outside electrical facilities, in accordance with the terms set forth

in said agreement, a copy of which was submitted to the meeting.

AGENDA ITEM 13. Expediting construction


dum from James I::awson to the President, dated August 31, 1962, report-

ing on the status of exhibitor construction.

AGENDA ITEM 14. Department of Parks Engineering and Construction

.§:. Status report


dwn from W. Earle Andrews, Engineering Consultant, dated September 12,

1962, giving a breakdown of contracts let or to be let by the Parks Depart

ment in 1961, 1962 and 1963, to be paid for out of the City's appropriation

of $24, 000, 000 for permanent improvements at Flushing Meadow Park.

- 16-

AGENDA ITEM 15 .. Arterial contracts

!· Status report

There was submitted to the meeting a memoran ..

dum from Mr. Arthur Hodgkiss, consultant on the arterial program, to the

President, dated September 5, 1962, showing the status of arterial construc

tion contracts in the vicinity of the Fair.

AGENDA ITEM 16. Communications and Public Relations

!· Status report


dum from the Vice President-Communications and Public Relations to the

President, dated September 5, 1962, reporD:ng on the status of the program

for publicizing the Fair.




Executive Committee will be held at the Administration· Building on Wednesday,

October 10, 1962, at 9:30 A. M.


adjourned.

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World's Fair Corporation: Executive Committee Meeting Minutes 2

Documents

Transcript of World's Fair Corporation: Executive Committee Meeting Minutes 2