Weigh Bridge 123

HPCL SUPPLY OF WEIGH BRIDGE

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HINDUSTAN PETROLEUM CORPORATION LIMITED, E & P DEPTT, 2nd FLOOR, Gresham assurance bldg, Sir P.M.Road, Fort, MUMBAI-1

TENDER DOCUMENT

FOR

SUPPLY OF WEIGH BRIDGE

TO

KADAPA PROJECT SITE

ANDHRA PRADESH


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TABLE OF CONTENTS

CHAPTER NO.

DESCRIPTION PAGE NO

I SCOPE OF SUPPLY 3

II TECHNICAL SPECIFICATIONS 5

III QUALITY ASSURANCE PLAN 17

IV SCHEDULE OF QUANTITIES 21


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CHAPTER I

SCOPE OF SUPPLY


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INTRODUCTION & SCOPE OF SUPPLY

Hindustan Petroleum Corporation Limited, a Government of India Enterprise, is a Global

Fortune 500 Energy Company involved in the business of Refining and Marketing of

Petroleum Products.

SCOPE OF SUPPLY:

This tender envisages procurement of weigh bridge and its installation at Kadapa

project Site in the state of Andhra Pradesh.

Scope of supply is as under :

Design, engineering, manufacturing, testing, inspection, supply, erection,

commissioning and stamping of 60 MT Pit-less Type Electronic Road

Weighbridge complete with Kit, Indicator, Load Cells, Platform, LED display, P.C., Printer, UPS

etc. with Manufacturer’s Test certificates and Third party Inspection as per the technical

specification and technical data sheet . The scope shall also include integration of entire

weighbridge with TAS and providing suitable software for the same. The entire job is to

be undertaken on Turnkey basis covering mechanical, civil & electrical works including

supply of all required material for civil construction & electrical works. Bidder shall possess the requisite manufacturing & testing facilities and experience &

expertise to manufacture and supply the weigh bridge. Address of location where materials are to be supplied is as under: Hindustan Petroleum Corporation Ltd KADAPA Depot Project Site

Village Peddapalli,

Nr. BAKRAPET

Siddhout Mandal

Kadapa-Rajampet Road

YSR District

Andhra Pradesh

Contact: Chf Manager-E&P, B Ramakrishna, +919920825874,

Exe.Proj-Engr- M S Rao - +919997035560

DELIVERY PERIOD:

Delivery period shall be as under: -

Within 06 (six) months from date of Fax of Intent on FOR destination basis.


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CHAPTER II

TECHNICAL SPECIFICATIONS

FOR

WEIGH BRIDGE


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TECHNICAL SPECIFICATIONS FOR WEIGH BRIDGE

1.0 GENERAL

1.1 VENDOR SHALL SUPPLY WEIGH BRIDGE IN ACCORDANCE WITH THE WEIGH BRIDGE

SPECIFICATION SHEETS ALONG WITH AUXILIARIES, IF ANY , WHEREVER SPECIFIED IN THE

SPECIFICATION SHEETS, SUBJECT NOTES AND OTHER ENCLOSURE TO THE REQUISITION.

1.2 VENDOR SHALL QUOTE IN STRICT ACCORDANCE WITH THE WEIGH BRIDGE TECHNICAL

SPECIFICATIONS AND ALL OTHER ENCLOSURES TO THE

REQUISITIONS. DEVIATIONS TO THE SPECIFICATIONS AND OTHER ENCLOSURES OF THE

REQUISITIONS, IF ANY, SHALL BE SOUGHT BY THE VENDOR AS EXPLAINED IN CLAUSE 2.0.

1.3 ALL CODES AND STANDARDS FOR MANUFACTURE, TESTING, INSPECTION ETC.

SHALL BE OF LATEST EDITIONS.

2.0 DOCUMENTATION

2.1.1 VENDOR SHALL SUBMIT WITH THE OFFER THE FOLLOWING:

2.1.2 MANUFACTURER’S COMPLETE DESCRIPTIVE AND ILLUSTRATIVE CATALOGUE/LITERATURE.

2.1.3 DETAILED DIMENSIONED, CROSS SECTION DRAWING WITH PARTS/MATERIAL LIST, WEIGHT

ETC. FOR THE WEIGH BRIDGE TO MANUFACTURER’S STANDARD.

2.1.4 DRAWINGS FOR WEIGH BRIDGE WITH ACCESSORIES LIKE LOAD CELLS, PLATFORM GIVING MAJOR

SALIENT DIMENSIONS.

2.1.5 ONE COPY OF THE ENTIRE SPECIFICATIONS OF THIS SPECIFICATIONS FOR WEIGH BRIDGE SIGNED

AS “ACCEPTED “ BY THE MANUFACTURER WITH ALL DEVIATIONS MARKED CLEARLY.

2.1.5 IF THE WEIGH BRIDGE SPECIFICATION IS REGRETTED OR HAS NO DEVIATION, VENDOR HAS

TO MENTION AS REGRET OR NO DEVIATION RESPECTIVELY. ACCORDINGLY, THE MANUFACTURER

SHALL WRITE CLEARLY ON WEIGH BRIDGE SPECIFICATION SHEETS AS: “REGRET” OR “NO DEVIATION”.

2.1.6 FOR SUBJECT NOTES, IF THERE IS ANY DEVIATION THE SAME SHALL BE QUALIFIED

CLAUSE WISE, EVEN CLAUSES WHICH ARE ACCEPTABLE SHALL BE CATEGORICALLY CONFIRMED AS

“ACCEPTED”.

2.1.7 UPON FAILURE TO SUBMIT DOCUMENT AS SPECIFIED IN CLAUSES 2.1.3 TO 2.1.5

ABOVE, THE OFFER IS LIKELY TO BE REJECTED.

2.1.8 SUBMISSION OF QAP/ITP AS INDICATED IN CH.III

2.2 UPON PLACEMENT OF FOI/ PURCHASE ORDER, WHICHEVER IS EARLIER, VENDOR SHALL


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SUBMIT DRAWINGS FOR APPROVAL MENTIONED IN ITEM NO 2.1.3 AND 2.1.4 BEFORE START OF

MANUFACTURE.

2.3.1 TEST REPORTS SHALL BE PREPARED & PROVIDED FOR ALL MANDATORY TESTS AS PER THE

APPLICABLE CODE AND QAP/ITP DULY APPROVED BY HPCL.

2.3.2 MATERIAL TEST CERTIFICATES (PHYSICAL PROPERTIES, CHEMICAL

COMPOSITION & HEAT TREATMENT REPORT) PARTS SHALL BE FURNISHED IN ADHERENCE TO

APPLICABLE CODES/ STANDARDS AND QAP/ITP DULY APPROVED BY HPCL FOR

THE WEIGH BRIDGE SUPPLIED. MATERIAL TEST CERTIFICATES FOR THE OTHER PARTS SHALL

ALSO BE FURNISHED FOR VERIFICATION IN ACCORDANCE WITH HPCL APPROVED QAP/ITP DURING

THIRD PARTY INSPECTION.

3.0 DESIGN AND CONSTRUCTION

3.1 WEIGH BRIDGE SHALL BE DESIGNED, MANUFACTURED, TESTED INSPECTED AND MARKED AS

PER THE MANUFACTURING STANDARD, DESIGN CODE AND STANDARDS (LATEST EDITION)

INDICATED IN THE WEIGH BRIDGE SPECIFICATION SHEETS. ANY CONFLICT

BETWEEN THE REQUISITION, ENCLOSURE, SPECIFICATION SHEETS AND REFERRED STANDARD

CODES SHALL BE BROUGHT TO THE NOTICE OF THE PURCHASER FOR CLARIFICATION, BUT

GENERALLY SPEC SHEETS AND ENCLOSURES OF THE REQUISITION INCLUDING SUBJECT NOTES SHALL

GOVERN. NO DEVIATION TO SPECIFICATION / STDS SHALL BE PERMITTED THROUGH VENDOR

DRAWING APPROVAL. APPROVAL OF DRAWING SHALL BE VALID ONLY FOR DESIGN FEATURES.

3.2 TECHNICAL SPECIFICATION OF ELECTRICALLY OPERATED WEIGH BRIDGE (AUTOMATION TYPE)


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TECHNICAL DATA SHEET PRECISION LOAD CELL

CAPACITY MINIMUM 20 TONS

MINIMUM NO. OF LOAD CELL MINIMUM 6 (SIX) NOS

EXCITATION DIGITAL:10-12 AC/DC , ANALOG-5V DC

INPUT RESISTANCE 560-620 OHM

OUTPUT RESISTANCE 480 OHM NOMINAL

RATED OUTPUT 1.75mV/V to 2mV/V

ZERO BALANCE 1% OF RATED OUTPUT

COMBINED ERROR 0.02% OF RATED OUTPUT

REPEATABILITY 0.010% OF RATED OUTPUT

RETURN TO ZERO AFTER 30 MINUTE CREEP

PREIOD AT RATED OUTPUT

0.015% OF RATED OUTPUT

TEMPERATURE EFFECT ON RATED OUTPUT

(-100C to +550C)

0.0010% / 0C OF RATED OUTPUT

TEMPRATURE EFFECT ON ZERO BALANCE (-100C

to +550C)

0.0009% / 0C OF RATED OUTPUT

INSULATION RESISTANCE (MINIMUM ) 5000 MEGA OHMS

OVERLOAD RATING WITHOUT AFFECTING

PERFORMANCE

150% OF RATED CAPACITY

OVERLOAD RATING(ULTIMATE) >225% RATED OUTPUT

RESISTANCE TO DIRT &MOISTURE HERMETICALLY SEALED CONFORMS TO IP

68,69, WELDED , FILLED WITH INERT GAS

MATERIAL STAINLESS STEEL

NON-LINEARITY < 0.01

HYSTERESIS < 0.0165


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3.4 TECHNICAL SPECIFICATIONS

WEIGH BRIDGE INDICATOR

Microprocessor based system

• Display

� Type

Blue backlit LED, graphics up to 64x240 pixels, display upto 8 digits, minimum

character size 17mm x 10mm

� Annunciators

Balance (Gross zero),Motion Preset Tare , Semi-automatic Tare , Net, Kg., print,3 off

Trip indicators , Minus (below net zero) , Scale 1,Scale 2 ,Peak, Print, OP1,OP2,OP3

count

� Unit of Measure

Kg, T

• Tare

> 100% subtractive

> Semi- auto (push button )tare

> Pre-set( key board) tare

> Stored tare

• Keypad

> 28 keys addressing with tactile feedback

> Five soft function keys and dedicated function key and operational key(Zero, Tare,

Slect, Print, Units, Totals, Scale, PLU,Stand by ,enter, escape ,clear, text)

• Real time clock

Battery backup, real time clock

• Connection

6 core technique

• Serial interface

Two bi-directional asynchronous serial interface card(RS 232 /485/ 422 or RS 232/

20mA current loop) for remote display, RTU modbus.


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• Parallel Port

Parallel data interface for printer connection.

• Trips

Upto 16 input & output trips rated at TLL level & 240 V and 2 A resply.

• Digital input

Connects to load cells, require junction box and digital option card

• IP Rating

IP 67rated stainless steel housing

• Housing

Panel type(front panel) or stainless steel housing

• Mounting

Wall/desk

• Electrical power input

110V AC / 230V +10%-15% @ 460mA,50/60 Hz

• Operating temperature

(-)10°C to + 40°C

• Analog Input Range

0 mV to 20 mV

• Analog to Digital converter

> Type -delta sigma

> Rate -120 per second

> Display update -1,2,5,10 second

• Filter

> Programmable FIR &Dynamic Filtering

> Harmonizer digital filter

• Balance/zero

> Setting - Keyboard push button

> Range - Normally 2 % upto 100%


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> Zero Tracking- Configurable

> Motion detection - Configurable

• Calibration

> Full digital ten point calibration

• Performance

> Internal Resolution:-16,777,216

> Repeatability

+/-0.01% of full scale

> Span drift

+/-50ppm / year max.

+/-4ppm/°C typical

> Warm up time: immediate

> Self diagnostics: Graphic display

Keys, PS/2 keyboard

A2D(x2) Serial test (3) Network inter face Ethernet port BCD Out

Analogue out

Pulse in

Memory - back up of 6 months

Tally roll

Internal I/O - fully configurable

External I/O - fully configurable

• Digital optional card to provide additional serial port

• Modbus/profibus/device net/control net interface

• Ethernet 10/100TCP /IP interface for data transfer

• Analogue option card to provide second analogue scale input &two analogue

output 4-20mA.


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3.5 TECHNICAL SPECIFICATION WEIGH BRIDGE

a. Weighbridge Type: PITLESS, fully Electronic Road Weigh Bridge b. Capacity: 60 MT.

c. Least count: 10 Kg.

d. Platform Size: 16 m x 4m

e. Platform Construction: Fully welded module type M.S. structure to meet Indian

Standard IS: 800, 2062 comprising of RS joists, transoms and plates for example main

beam ISMB 500 - 2 Nos., Cross beam ISMB- 250 Across wheel path - 4 Nos., ISMB-200.No

joint to be used in the beams to avoid sagging of the structure. 12mm thick antiskid to

be provided. M.S. checkered plate on top.

f. Painting of structure: EPOXY to meet IS:2074.

g. Load Cell : Up to 10 Nos. as per attached data sheet. Hermetically Sealed Unit, Capacity

- 20 Tons. each, Ambient temp. - 55oC max. Safe load - 125% of capacity. Ultimate Load -

300% of capacity. Destructive Load - 500% of capacity

h. Indicator: as per attached data sheet for same

i. Junction Box & Cable: Stainless steel with IP65 protected and required length

of steel breaded, 6 Core, Load Cell Cable from power panel and load cells to Junction Box

& Junction Box to Indicator.

j. Computer: 1 No. PC, P-IV, 1 GB RAM, 160 GB HDD,DVD COMBO/WRITER, 22”

Colour LCD Monitor With Windows Xp operating system, Key board(Recent

edition) & cordless Mouse.

Make -HP, COMPAQ or as approved by EIC.

k. Printer : 2 Nos. Model LX 300 +, Type Dot Matrix with 80 Columns, one for Indicator

& other for P.C. Make - HP

l. UPS : 1 No. 1000 VA, with 2.00 Hr. battery backup, Make - Exide.

m. Software for Weighbridge Management:

Complete weighbridge management user friendly Software for processing data date

wise, truck wise, challan wise, shift wise, customer wise etc. for generation of daily /

Weekly & monthly report. Preparing Transport Permit, Invoice etc. as per our

requirement. All the required information for developing the Software shall be provided

by us. Provision for connecting with other weighbridges /server computer by LAN &

sharing the common data base. The software should be compatible for integrating with

Terminal Automation System software and migration of data.


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n. Civil Job : Civil job shall include total civil foundation with M-25 RCC as per the

drawing for the platform, approach Ramps and other equipments. Construction of Weigh

House is excluded from the Scope of Work.

o. Electrical Job : All electrical connection from weigh bridge to our automation

control room or as adviced by EIC HPCL and laying of the cables for complete integration of

the Weighbridge. Providing all required socket, switch, cable, junction box of good quality

to be used for weigh bridge.

p. Earthing :Providing earthing as per IS-3043.

q. Supervision of erection,Stamping & Commissioning of the Weighbridge:

Supervision & execution of civil work, erection and Commissioning, liaisoning with the

inspector of Legal metrology department (Weight and Measure Deptt), Govt. of

Jharkhand for verification and Stamping of Weigh Bridge and also paying the

required fee to Legal Metrology of WM department.

r. Drawings and Manual: The supplier must provide three sets each of the

following manuals and drawings along with soft copies in pen drives and CDs.

i. Operation Manual: Three sets of operation manual must be provided by the

supplier which must cover, interalia, the principal features of the machine, the control

philosophy used, prestarting checks, starting procedures, operation procedure,

DOs and DONTs, trouble shooting, emergency procedures, safety trips etc.

ii. Maintenance Manual : Three sets of maintenance Manual must be provided by

the Supplier which include maintenance procedure, preventive

maintenance schedule and tolerance limit etc.The maintenance manual should

contain dismantling and assembling procedures.

iii. Spare parts Manuals: The manual must contain, interalia, spare part details such

as drawing no., part no. and technical specification of all the mechanical and electronic

equipments.

iv. Three sets of drawings showing foundation details and

general arrangement should be supplied within 15 days of LOI .


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SCOPE OF THIRD PARTY INSPECTION

INSPECTION AND TESTING

EVERY WEIGH BRIDGE, ITS COMPONENTS AND AUXILIARIES SHALL BE

SUBJECTED BY THE MANUFACTURER TO ALL THE MANDATORY TESTS AND CHECKS CALLED FOR IN

THE RESPECTIVE CODES/SPECIFICATIONS AND HPCL APPROVED QUALITY ASSURANCE

PLAN (TO BE SUBMITTED BY THE MANUFACTURER AFTER AWARD OF

PO). THOUGH THE EXTENT OF INSPECTION BY PURCHASER OR HIS AUTHORISED REPRESENTATIVE

SHALL BE AS UNDER BUT THE EXACT EXTENT OF HOLD POINTS SHALL BE MUTUALLY DECIDED BY

THE PURCHASER OR MANUFACTURER AND RECORDED IN THE INSPECTION TEST PLAN (TO BE

SUBMITTED BY THE MANUFACTURER AFTER AWARD OF PO):

THE SCOPE OF THIRD PARTY INSPECTION SHALL INCLUDE THE FOLLOWING AS A MINIMUM

REQUIREMENTS. ALL THE BELOW TESTS SHALL BE WITNESSED BY TPI-100% :

THE LIST OF SUCH TESTS SHALL INCLUDE THE FOLLOWING AS A MINIMUM :

1.0 PHYSICAL & VISUAL INSPECTION OF ALL COMPONENTS & PARTS OF WEIGH BRIDGE - 100 %

2.0 DIMENSIONAL INSPECTION OF WEIGH BRDIGE - 100 % 3.0 ALL WEIGH BRIDGE SHALL BE TESTED AS PER TECHNICAL SPECIFICATIONS. 4.0 PHYSICAL CHECKING OF OPERATION OF THE WEIGH BRIDGE. 5.0 OPERATION TIME.

6.0 VERIFYING THE TEST CERTIFICATES. 7.0 READINGS OF LOAD IN DISPLAY UNIT & MEMORY BACK UP IN PC. 8.0 MEASUREMENT OF PLATFORM LENGTH 9.0 OPERATION OF LOAD CELLS 10.0 OPERATIONS OF THE WEIGH BRIDGE

11.0 THICKNESS OF SHEET USED FOR CONTROL PANEL 12.0 CONTROL PANEL WIRING WITH STANDARD WIRING 13.0 REVIEW OF ROUTINE TEST REPORT OF SUPPLIER. 14.0 REVIEW OF MANUFACTURER’S TEST CERTIFICATES FOR THE LOAD CELLS.

15.0 AFTER ASSEMBLY, THE WEIGH BRIDGE SHALL BE SUBJECT TO THE FOLLOWING TESTS:

a. PERFORMANCE /FUNCTIONAL TEST:


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ON APPLICATION OF LOAD ON THE PLATFORM & TRANSMISSION TO LOAD CELLS IN THE FOLLOWING

SEQUENCE:

100% OF CAPACITY

125% OF CAPACITY

300% OF CAPACITY QUANTUM OF CHECK :100 %

b. MANUFACTURER TEST CERTIFICATE OF THE WEIGH BRIDGE & ITS VARIOUS COMPONENTS,

INDICATING DETAILS OF MATERIALS FOR INDIVIDUAL ITEMS & SCOPE OF INSPECTION INDICATED

ABOVE , SHALL BE PROVIDED ALONG WITH SUPPLIES.ALSO VERIFICATION OF MATERIAL OF

CONSTRUCTION (THROUGH MILL TEST REPORT )

QUANTUM OF CHECK :100 %

c. CYCLIC LOAD TEST ON LOAD CELLS & STRESS /FATIGUE ANALYSIS OF EACH TYPE SHALL BE

DONE WHICH WILL BE WITNESSED BY TPIA & THE CERTIFICATES SHALL BE OFFERED FOR

VERIFICATION DURING INSPECTION.

QUANTUM OF CHECK :100%

d. BENDING MOMENT TEST FOR PLATFORM SHALL BE DONE & WITNESSED BY TPIA.THE

CERTIFICATES SHALL BE OFFERED FOR VERIFICATION DURING INSPECTION

QUANTUM OF CHECK : 100%.

e. CERTIFICATE FOR CHEMICAL ANALYSIS OF LOAD CELLS & PLATFORM MATERIALS

QUANTUM OF CHECK : 100%

g. ANY OTHER MANDATORY OR SUPPLEMENTRY TESTS

16.0 THIRD PARTY INSPECTION AGENCIES

16.1 PURCHASER’S AUTHORISED REPRESENTATIVE (THIRD PARTY INSPECTION AGENCY)

16.2 ANY ONE OF THE FOLLOWING AGENCIES CAN BE SELECTED AND SHALL BE EITHER OF THE

FOLLOWING :

(i) IRS (II) DNV (III) LLYODS (IV) BV (V) SGS (VI) CEIL

17.0 OPERATION:ALL THE OPERATIONAL CHECKS TO BE SATISFACTORILY DONE AT FACTORY

AND SITE.

18.0 SUPERVISION OF INSTALLATION AND COMMISSIONING:

THE VENDOR TO SEND THEIR TECHNICAL EXPERT DURING INSTALLATION AND COMMISSIONING OF


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WEIGH BRIDGE WITHIN 48 HOURS OF INTIMATION FROM HPCL ON READINESS OF SITE.

VENDOR WILL SUBMIT 4 COPIES OF ALL THE TEST CERTIFICATES AS FOLLOWS:

2 COPIES - MATERIAL DESPATCH LOCATION WITH ORIGINAL COPY OF TEST REPORT

1 COPY - TO HPCL E&P DEPARTMENT, 2ND FLOOR ,GRESHAM HOUSE.

1 COPY - TO BE SUBMITTED TO COMMERCIAL DEPARTMENT,GRESHAM HOUSE ALONG WITH BILLS.

19.0 SPARE PARTS

RECOMMENDED SPARE PARTS SHALL BE LISTED SEPARATELY.

20.0 GAURANTEE

SUPPLIER SHALL PROVIDE FULL GUARANTEE AGAINST ANY MANUFACTURING DEFECTS / POOR WORK

MANSHIP / INFERIOR DESIGN OR QUALITY ETC. FOR A PERIOD OF 12 MONTHS FROM THE DATE OF

COMMISSIONING OR 18 MONTHS FROM THE DATE OF DELIVERY WHICHEVER IS EARLIER.DURING THIS

PERIOD , SUPPLIER WILL ARRANGE TO REPAIR / REPLACE ANY DEFECTIVE PART FREE OF COST OR

REPLACE COMPLETE ITEM AS REQUIRED . SUPPLIER SHALL GUARANTEE THAT ALL THE MATERIALS

SHALL BE SUPPLIED IN BRAND NEW CONDITION.

21.0 DESPATCH

21.1 WEIGH BRIDGE SHALL BE DRY, CLEAN AND FREE FROM MOISTURE, DIRT AND LOOSE FOREIGN

MATERIALS OF ANY KIND.

21.2 WEIGH BRIDGE SHALL BE PROTECTED FROM RUST,CORROSION AND ANY MECHANICAL

DAMAGE DURING TRANSORTATION, SHIPMENT AND STORAGE.

23.0 NOTE :

THE SUCCESSFUL BIDDER IS REQUIRED TO SUBMIT THE CONSTRUCTION DRAWINGS AS PER THE ABOVE

SPECIFICATIONS FOR H.P.C.L’S APPROVAL WITHIN 10 DAYS OF PLACEMENT OF LOI/PO.THE DRAWINGS

SHALL BE APPROVED BY HPCL WITHIN ONE WEEK OF THE SUBMISSION OF THE DRAWINGS BY THE

PARTY.


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CHAPTER III

1.1] QA PLAN

1.2] ITP

QUALITY ASSURANCE PLAN

1.3] DRAWING SCHEDULE

1.4] PROGRESS REPORT AND SCHEDULE

1.5] WAIVER AND DEVIATION

1.6] PROCUREMENT OF BOUGHT OUT MATERIALS

1.7] CALIBRATION RECORDS

1.8] INSPECTION TEST STATUS

1.9] QUALITY RECORDS

1.10] IDENTIFICATION AND TRACEABILITY

1.11] VENDOR DOCUMENT FOR REVIEW AND RECORDS

1.12] DOCUMENTS UNDER REVIEW CATEGORY.

1.13] FINAL DOCUMENTS


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QUALITY ASSURANCE PLAN AND INSPECTION & TESTING PLAN

REQUIREMENTS

1.1] QA PLAN

VENDOR DURING BIDDING STAGE SHALL SUBMIT HIS QUALITY ASSURANCE PLANS (QAP) CONSISTING OF

RELEVANT PROCEDURES COVERING VARIOUS ACTIVITIES LIKE DESIGN AND ENGINEERING, MATERIAL

PROCUREMENT , MANUFACTURE INSPECTION AND TESTING, DOCUMENTATION, DISPATCH TO SITE ,

ERECTION AND COMMISSIONING WHEREVER APPLICABLE AND MAINTENANCE OF QUALITY RECORDS

IN THE POST ORDER STAGE. THE VENDOR SHALL SUBMIT THE QAP TO THE SITE ENGINEER FOR

APPROVAL WITHIN 2 WEEKS FROM THE DATE OF RECEIPT OF LOI/PO WHICHEVER IS EARLIER. THE

QAP SHALL BE APPROVED BY THE AUTHORIZED REPRESENTATIVE OF HPCL WITHIN A WEEK OF

SUBMISSION

1.2] ITP

VENDOR SHALL SUBMIT INSPECTION AND TEST PLAN FOR APPROVAL WITHIN 2 WEEKS OF LOI/PO

AND BEFORE COMMENCEMENT OF MANUFACTURE TO THE SITE ENGINEER AS WELL AS TO THE

THIRD PARTY INSPECTION AGENCY (TPIA) THAT THE VENDOR WISHES TO APPOINT FOR CARRYING

OUT INSPECTION AND TESTING. THIS DOCUMENT SHOULD CLEARLY SPECIFY THE NAME, DESIGNATION

OF THE PERSON CONCERNED (WITH TELEPHONE/MOBILE NO AND EMAIL) AND COMMUNICATION

ADDRESS OF THE TPI.

1.3] DRAWING SCHEDULE

VENDOR SHALL SUBMIT A TOTAL INDEX OF DRAWINGS AND DOCUMENTS REQUIRED FOR

APPROVAL/REVIEW/RECORDS ALONG WITH THE SCHEDULED DATE OF

SUBMISSION OF EACH DRAWING/DOCUMENT WITHIN 2 WEEKS FROM DATE OF ISSUE OF LOI/ PO

WHICHEVER IS EARLIER.

1.4] PROGRESS REPORT AND SCHEDULE

VENDOR SHALL SUBMIT MONTHLY PROGRESS REPORT AND UPDATE PROCUREMENT ENGINEERING

AND MANUFACTURING SCHEDULE EVERY MONTH STARTING FROM 2

WEEKS FROM DATE OF ISSUE OF FOI/PO WHICHEVER IS EARLIER.

1.5] WAIVER AND DEVIATION

VENDOR SHALL STRICTLY COMPLY WITH THE PO STIPULATIONS AND NO DEVIATIONS SHALL BE

PERMITTED.

1.6] PROCUREMENT OF BOUGHT OUT MATERIALS

ALL CRITICAL MATERIALS SUCH AS CASTING, FORGING, FITTING, PRESSURE HOLDING PARTS ELECTRICAL

AND INSTRUMENT ACCESSORIES ETC. SHALL BE PURCHASED BY THE VENDOR FROM SUB- VENDORS

HAVING BV, LRIS OR CEIL APPROVAL. VENDOR SHALL SUBMIT A LIST OF BOUGHT OUT MATERIALS

FOR HPCL APPROVAL WITHIN 2WEEKS FROM THE DATE OF ISSUE OF FOI/PO WHICHEVER IS EARLIER.


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1.7] CALIBRATION RECORDS

VENDOR SHALL USE ONLY CALIBRATED MEASURING AND TEST INSTRUMENTS AND MAINTAIN

CALIBRATION RECORDS. VENDOR SHALL FURNISH RECORDS OF

CALIBRATION OF MEASURING AND TEST INSTRUMENTS INCLUDING RECALIBRATION RECORDS TO

THIRD PARTY INSPECTION AGENCY ON DEMAND.

1.8] INSPECTION TEST STATUS

INSPECTION AND TEST STATUS OF PRODUCTS SHALL BE IDENTIFIED BY USING MARKINGS.

AUTHORIZED STAMPS, TAGS, ROUTE CARDS, INSPECTION CARDS ETC. DURING THE COURSE OF

MANUFACTURE TO CLEARLY INDICATE ACCEPTANCE/ REJECTION OF TESTS/STAGES OF

INSPECTION PERFORMED DURING ITS MANUFACTURING CYCLE. THE IDENTIFICATION OF TEST

STATUS SHALL BE MAINTAINED AND RECORDS SUBMITTED AS AND WHEN DEMANDED BY

HPCL/TPIA.

1.9] QUALITY RECORDS

VENDOR SHALL MAINTAIN QUALITY RECORDS AS PER HIS PROCEDURES. INSPECTION REPORTS & TEST

RECORDS COPIES SHALL BE FURNISHED TO HPCL/TPIA.

1.10] IDENTIFICATION AND TRACEABILITY

VENDOR SHALL ESTABLISH AND MAINTAIN A STANDARD WRITTEN PROCEDURE FOR IDENTIFYING THE

PRODUCTS FROM APPLICABLE DRAWING SPECIFICATIONS OR OTHER DOCUMENTS DURING ALL STAGES

OF PRODUCTION DELIVERY AND INSTALLATION. A COPY OF THIS STANDARD PROCEDURE SHALL BE

MADE AVAILABLE TO HPCL/TPIA. THE VENDOR SHALL ENSURE THAT EACH PRODUCT WHICH IS GOING

IN THE PROCESS OF FABRICATION / MANUFACTURE / CONSTRUCTION

/ ERECTION HAS PROPER IDENTIFICATION THROUGHOUT THE PROCESS INCLUDING

THE FINAL OUTPUT.

1.11] VENDOR DOCUMENT FOR REVIEW AND RECORDS

GENERAL

1] ALL DOCUMENTS SHALL BE IN ENGLISH LANGUAGE AND SI SYSTEM OF UNITS.

2] REVIEW OF THE VENDOR DRAWING BY THIRD PARTY INSPECTION AGENCY / HPCL

WOULD BE ONLY TO REVIEW THE COMPATIBILITY WITH BASIC DESIGN AND CONCEPTS AND IN NO WAY

ABSOLVE THE VENDOR OF HIS RESPONSIBILITY TO COMPLY WITH PO REQUIREMENTS, APPLICABLE

CODES, SPECIFICATIONS AND STATUTORY RULES/REGULATIONS.

3] SUBMISSION OF DOCUMENTS FOR REVIEW/RECORDS SHALL COMMENCE WITHIN 2 WEEKS

FROM THE DATE OF ISSUE OF FOI/PO

4] THE VENDOR SHALL SUBMIT ALL DRAWINGS AND DOCUMENTS IN THREE COPIES AS


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STIPULATED IN THE VENDOR DATA REQUIREMENT ALONG WITH DOCUMENTS INDEX. THE DOCUMENTS

SHALL ALSO BE SUBMITTED IN SOFT COPIES TO EXPEDITE THE PROCESS OF APPROVAL/REVIEW.

VENDOR SHALL ENSURE THAT EACH DRAWING SHALL CONTAIN THE FOLLOWING INFORMATION:

PO NO NAME OF EQUIPMENT, TAG NO., NAME OF PROJECT, CLIENT, DRAWING/DOCUMENT TITLE,

DRAWING NO., REVISION AND DATE.

THE DRAWING DOCUMENT SHALL BE CHECKED APPROVED AND DULY SIGNED STAMPED BY THE VENDOR

REVISIONS AND DATE.

1.12] DOCUMENTS UNDER REVIEW CATEGORY.

FOLLOWING REVIEW CODES SHALL BE USED FOR REVIEW OF VENDOR DOCUMENTS / DRAWINGS.

AFI: APPROVED FOR INSPECTION

AFM: APPROVED FOR MANUFACTURING / FABRICATION AS PER COMMENTS VENDOR SHALL RESUBMIT

THE SAME AFTER INCORPORATING THE COMMENTS BEFORE CARRYING OUT FINAL INSPECTION BY TPIA

AND DESPATCH.

NOT APPROVED: RESUBMISSION REQUIRED IN CASES OF MAJOR NON- CONFORMITIES WITH RESPECT

TO PO SPECIFICATIONS.

1.13] FINAL DOCUMENTS

FINAL DRAWINGS/DOCUMENTS CONSISTING OF TECHNICAL DATA MANUAL AS A COMPILATION OF

AS-BUILT CERTIFIED DRAWING AND MANUFACTURING DATA AND TEST RECORDS DULY CERTIFIED

BY HPCL/TPIA SHOULD BE SUBMITTED IN THREE SETS ALONG WITH SOFT COPY OF THE SAME WITH

THE ORIGINAL COPY OF REPORTS TO SITE.

INSTALLATION, OPERATING AND MAINTENANCE INSTRUCTIONS OF THE

MATERIAL/EQUIPMENTS (WHEREVER APPLICABLE) SHALL ALSO BE SUBMITTED IN THREE SETS

AND IN SOFT FORMAT.


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CHAPTER IV

SCHEDULE OF QUANTITIES


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SCHEDULE OF QUANTITIES

ITEM

NO.

DESCRIPTION QTY UNIT

1. SUPPLY OF 16m x 4m OF 60MT PITLESS TYPE

ELECTRONIC ROAD WEIGHBRIDGE COMPLETE WITH

REQUIRED COMPONENTS NAMELY, KIT, INDICATOR,

LOAD CELLS, PLATFORM, LED DISPLAY, P.C.PRINTER,

UPS ETC AS PER ATTACHED TECHNICAL

SPECIFICATIONS & SCOPE OF SUPPLY

1 EACH

2. SUPERVISION,CONSTRUCTION OF FOUNDATION,

INSTALLATION, CALIBRATION, STAMPING &

COMMISSIONING OF WEIGH BRIDGE

1 EACH

Weigh Bridge 123

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