User Manual for Supplier
Transcript of User Manual for Supplier
![Page 1: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/1.jpg)
UUUssseeerrr MMMaaannnuuuaaalll fffooorrr SSSuuuppppppllliiieeerrr
DDEEPPAARRTTMMEENNTT OOFF OOCCCCUUPPAATTIIOONNAALL SSAAFFEETTYY
AANNDD HHEEAALLTTHH ((DDOOSSHH))
DDEECCEEMMBBEERR 22001166
CCCHHHEEEMMMIIICCCAAALLL IIINNNFFFOOORRRMMMAAATTTIIIOOONNN MMMAAANNNAAAGGGEEEMMMEEENNNTTT SSSYYYSSSTTTEEEMMM
(((CCCIIIMMMSSS)))
![Page 2: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/2.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
2 DOSH MALAYSIA
Supplier User Manual
Chemical Information Management System
Department of Occupational Safety and Health
CONTENT
1. Main Screen………………………………………………………………………………………… 3
2. Registration Procedure ………………………………………………………………………… 4
3. Login Procedure ………………………………………………………………………………….. 6
4. PROFILE Tab ……………………………………………………………………………………… 7
5. SUBMISSION Tab ………………………………………………………………………………… 9
5.1 New Submission (Substance) …………………………………………………… 10
5.2 New Submission (Mixture) ……………………………………………………….. 15
5.3 New Bulk Submission (Substance) ……………………………………………. 21
5.4 New Bulk Submission (Mixture) ………………………………………………... 23
6. Submission Status
6.1 Acknowledged Submission ………………………………………………..…... 26
6.2 Rejected Submission ……………………………………………………………. 27
6.3 Common Mistakes ….……………………………………………………………. 28
7. Reporting …………………………………………………………………………………………… 29
![Page 3: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/3.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
3 DOSH MALAYSIA
1. Main Screen
Web address: http://cims.dosh.gov.my
Home screen
![Page 4: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/4.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
4 DOSH MALAYSIA
2. Registration Procedure
Registration form
Receive notification by email
Click activation link
![Page 5: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/5.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
5 DOSH MALAYSIA
Activation success
Receive email notification of successful registration.
![Page 6: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/6.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
6 DOSH MALAYSIA
3. Login Procedure
Login CIMS as Importer/Manufacturer (Supplier)
Home screen for supplier
Notification shortcut for submission status.
Search chemical information.
![Page 7: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/7.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
7 DOSH MALAYSIA
4. PROFILE Tab
User (supplier) profile.
View and download registration certificate.
![Page 8: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/8.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
8 DOSH MALAYSIA
Registration certificate in PDF format.
Change password (if required)
![Page 9: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/9.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
9 DOSH MALAYSIA
5. SUBMISSION Tab
Submission sub menu
Sub Menu Descriptions
Activity Button Descriptions
New Submission
New submission screen Click ‘SUBMISSION’ tab and then choose ‘All List’.
![Page 10: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/10.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
10 DOSH MALAYSIA
5.1 New Submission (Substance)
Add new submission
Select chemical type and no of chemical to be submit.
Fill up form and click ‘Proceed’ button.
Fill up substance information.
Click on Product/Chemical name.
![Page 11: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/11.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
11 DOSH MALAYSIA
Select chemical or search from the list.
If new chemical, fill up Chemical Name and CAS No.
![Page 12: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/12.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
12 DOSH MALAYSIA
Fill up the field completely and click ‘Save’ button.
Substance submission is saved in the system but not yet submit. Click Edit to confirm submission.
![Page 13: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/13.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
13 DOSH MALAYSIA
Tick () the ‘Terms and Conditions’. Click ‘Save & Submit’ button to submit chemical information to DOSH for acknowledgement.
System will prompt for successful submission. Receive submission ID automatically.
New submission list show submission status.
![Page 14: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/14.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
14 DOSH MALAYSIA
System will automatically send email for successful new submission.
Email from system to user.
![Page 15: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/15.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
15 DOSH MALAYSIA
5.2 New Submission (Mixture)
Add new submission
Select chemical type and no of chemical to be submit.
Fill up form and click ‘Proceed’ button.
Mixture submission form
![Page 16: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/16.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
16 DOSH MALAYSIA
Fill up no of ingredient for mixture.
Click chemical name text box.
Select chemical or search from the list.
![Page 17: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/17.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
17 DOSH MALAYSIA
If new chemical, fill up Chemical Name and CAS No.
Fill up the field completely and click ‘Save’ button.
![Page 18: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/18.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
18 DOSH MALAYSIA
Mixture submission is saved in the system but not yet submit. Click Edit to confirm submission.
Tick () the ‘Terms and Conditions’. Click ‘Save & Submit’ button to submit chemical information to DOSH for acknowledgement.
![Page 19: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/19.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
19 DOSH MALAYSIA
System will prompt for successful submission. Receive submission ID automatically.
New submission list show submission status.
System will automatically send an email for successful new submission.
![Page 20: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/20.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
20 DOSH MALAYSIA
Email from system to user.
![Page 21: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/21.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
21 DOSH MALAYSIA
5.3 New Bulk Submission (Substance)
At ‘SUBMISSION’ tab, choose ‘Upload Bulk Submission’
Download both EXCEL Spreadsheet documents. * Reference: Guide on how to fill in the EXCEL Spreadsheet.
* Format: The Spreadsheet need to be fulfilled and upload at ‘Upload a file’ space.
![Page 22: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/22.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
22 DOSH MALAYSIA
Complete the ‘Format’ Spreadsheet that been downloaded before. *Example is as above. Save the EXCEL Spreadsheet and upload the file to CIMS.
Once the EXCEL is uploaded, table will appear showing details insert. Tick () at the right end for each No and at the Terms and Conditions. Click ‘Save & Submit’ to submit the substance inventory.
![Page 23: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/23.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
23 DOSH MALAYSIA
5.4 New Bulk Submission (Mixture)
At ‘SUBMISSION’ tab, choose ‘Upload Bulk Submission’
Download both EXCEL Spreadsheet documents. * Reference: Guide on how to fill in the EXCEL Spreadsheet.
* Format: The Spreadsheet need to be fulfilled and upload at ‘Upload a file’ space.
![Page 24: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/24.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
24 DOSH MALAYSIA
Complete the ‘Format’ Spreadsheet (Master-Mixture) downloaded before. *Example is as above.
Complete the ‘Format’ Spreadsheet (Sub-Master-Mixture) downloaded before. *Example is as above. Save the EXCEL Spreadsheet and upload the file to CIMS.
![Page 25: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/25.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
25 DOSH MALAYSIA
Once the EXCEL is uploaded, table will appear showing details insert. Tick () at the right end for each No and at the Terms and Conditions. Click ‘Save & Submit’ to submit the substance inventory.
![Page 26: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/26.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
26 DOSH MALAYSIA
6. Submission Status 6.1 Acknowledged Submission
Receive email from system.
Email from system.
Notification box at Home page will show acknowledged status
Acknowledgement Certificate can be download by clicking button
![Page 27: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/27.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
27 DOSH MALAYSIA
6.2 Rejected Submission
Received email from system.
Email from system
Notification box at Home page will show rejected status
Rejected submission will appear in Rejected List and edit the submission by clicking button.
![Page 28: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/28.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
28 DOSH MALAYSIA
6.3 Common Mistakes
Once mistake been done by user, DOSH Officer will reject those submissions. Among the
common mistakes done are:
i. Non hazardous / not classified chemicals are include in the submission list
ii. For submission of substance, chemical name and CAS number is not provided.
iii. Quantity imported / manufactured is not provided.
iv. Hazards are not in line with the physical form of the chemicals.
v. Substance and mixture are mixed up in one submission.
vi. Submission via bulk submission template in Microsoft Excel form is not according
to the reference (kindly refer below tips). Therefore, system unable to read the
excel file properly resulted in failed to upload submission.
Make sure formatting of the hazard classification as similar as in the reference
including Capital letter, space etc.
When there is no hazard, insert ‘NONE’ in the empty cell.
Make sure ‘Key No’ is align with the ‘No of ingredient’ stated in Master-Mixture
sheet.
![Page 29: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/29.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
29 DOSH MALAYSIA
7. Reporting
Report Tab
Select report type, chemical type, status and year. Click
![Page 30: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/30.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
30 DOSH MALAYSIA
Overall Summary Report
Overall Detailed Report
* Report must be keep properly and made available upon inspection by DOSH Officer.
![Page 31: User Manual for Supplier](https://reader034.fdocuments.in/reader034/viewer/2022051123/586ccfd31a28ab43268bf2c6/html5/thumbnails/31.jpg)
CHEMICAL INFORMATION MANAGEMENT SYSTEM (CIMS) USER MANUAL
31 DOSH MALAYSIA
The End
For enquiry, please call: +603-8886 5343 or email: [email protected] Copyright © 2016 DOSH
Disclaimer: The Government of Malaysia shall not be liable for any loss or damage caused by the usage of any information obtained from CIMS site.