The CAP Safety ProgramThe CAP Safety Program

Maj Malcolm Dickinson, CAPMaj Malcolm Dickinson, CAPDirector of Safety, New York WingDirector of Safety, New York Wing

16 October 200416 October 2004

Safety Program Safety Program RequirementsRequirements1.1. Every unit must have a safety officer.Every unit must have a safety officer.2.2. Every unit must have a safety Every unit must have a safety

program.program.-- Monthly briefingsMonthly briefings-- Quarterly reportsQuarterly reports- Annual surveyAnnual survey

3.3. Every unit must display safety formsEvery unit must display safety forms4.4. Every unit must report mishaps Every unit must report mishaps

promptly.promptly.

1.1. Every unit must have a safety Every unit must have a safety officer.officer.

• Appoint the safety officer in writing. Keep on file either Appoint the safety officer in writing. Keep on file either a CAPF 2a or a Personnel Authorization list. a CAPF 2a or a Personnel Authorization list.

• When appointing a new safety officer, When appointing a new safety officer, the squadron the squadron commander must inform the group and wing commander must inform the group and wing safety officerssafety officers within ten days. (A simple memo or within ten days. (A simple memo or email is fine.)email is fine.)

• Qualifications for the safety officer position:Qualifications for the safety officer position:– Good judgmentGood judgment– Conscientious about quarterly and annual reportsConscientious about quarterly and annual reports– If the unit has an aircraft, the safety officer must be a If the unit has an aircraft, the safety officer must be a

private pilot. private pilot. – Each safety officer must complete the AFIADL “CAP Safety Each safety officer must complete the AFIADL “CAP Safety

Officer” Course. A new safety officer can begin the course Officer” Course. A new safety officer can begin the course after being appointed. after being appointed.

2. Every unit must have a safety 2. Every unit must have a safety program.program.

There are three required parts to the There are three required parts to the safety program:safety program:

• Monthly briefingsMonthly briefings

• Quarterly reportsQuarterly reports

• Annual surveyAnnual survey

The unit can add more safety-related The unit can add more safety-related activities if desired.activities if desired.

Unit safety program, part 1:Unit safety program, part 1:

Monthly safety briefingsMonthly safety briefings• Every unit must conduct a safety briefing at least once Every unit must conduct a safety briefing at least once

a month.a month.– If the unit does not meet in a given month, the If the unit does not meet in a given month, the

requirement is waived.requirement is waived.

• An attendance list must be made for each safety An attendance list must be made for each safety briefing.briefing.– This could simply be the unit’s sign in sheet, or a This could simply be the unit’s sign in sheet, or a

blank piece of paper giving the date.blank piece of paper giving the date.

• If the unit contains any pilots, the monthly safety If the unit contains any pilots, the monthly safety newsletter, “The Sentinel,” must be used in the briefing.newsletter, “The Sentinel,” must be used in the briefing.

• Those who miss the safety briefing must review Those who miss the safety briefing must review the briefing materials and sign something saying the briefing materials and sign something saying they have reviewed them.they have reviewed them.

• The unit must maintain summaries of the last 12 The unit must maintain summaries of the last 12 months of briefings at all timesmonths of briefings at all times

Monthly safety briefings:Monthly safety briefings:

Excerpt from CAPR 62-1Excerpt from CAPR 62-1• Safety Meetings. Ground and flying safety information will be

briefed at unit meetings or scheduled safety meetings at least monthly.

• In units with pilots and an active flying mission, the monthly Safety bulletin published by National HQ [The Sentinel] will be briefed to all personnel.

• A roster of the individuals who attended the safety briefings will be maintained.

• Summaries of safety material presented will be made available for review by those personnel not in attendance, that is, bulletin board or reading file.

• All personnel not present at the safety meeting must read and initial these summaries. Summaries with attached attendance rosters covering the past 12 months will be kept on file.

Unit safety program, part 2: Unit safety program, part 2:

Quarterly ReportsQuarterly Reports

• Every unit must fill out a quarterly report form.Every unit must fill out a quarterly report form.– Currently we are using NYWF 94a for squadrons, and NYWF94 for groups.Currently we are using NYWF 94a for squadrons, and NYWF94 for groups.– These forms will be replaced in the next month or two. When this occurs, These forms will be replaced in the next month or two. When this occurs,

a copy will be emailed to every safety officer and unit commander.a copy will be emailed to every safety officer and unit commander.

• Attendance sheets for each safety briefing must be attached Attendance sheets for each safety briefing must be attached to the quarterly report form.to the quarterly report form.

• The quarterly report is sent (email, fax, or mail) to the group The quarterly report is sent (email, fax, or mail) to the group safety officer. It must be sent NLT 5 days after the end of the safety officer. It must be sent NLT 5 days after the end of the quarter.quarter.– For example, third quarter reports were due on 5 October.For example, third quarter reports were due on 5 October.

• The group forwards the report to wing Director of Safety.The group forwards the report to wing Director of Safety.– Don’t send to Wing HQ - use Maj Dickinson’s home address, Don’t send to Wing HQ - use Maj Dickinson’s home address,

given on the wing web site, safety page.given on the wing web site, safety page.

• Group safety officers do Group safety officers do notnot hold all the squadron safety hold all the squadron safety reports waiting for one late squadron. They send what they reports waiting for one late squadron. They send what they have and let the delinquent unit suffer the consequences.have and let the delinquent unit suffer the consequences.

Communication program to encourage Communication program to encourage units to submit quarterly reports on units to submit quarterly reports on timetime

Example: Fourth quarter reports due 5 JanuaryExample: Fourth quarter reports due 5 January

• 15 December: director of safety sends email to all group 15 December: director of safety sends email to all group and squadron commanders and safety officers saying and squadron commanders and safety officers saying “your report is due in 20 days.”“your report is due in 20 days.”

• 31 December: email to the same people saying 31 December: email to the same people saying “send your report to group now.”“send your report to group now.”

• 5 January: squadron reports are due at group5 January: squadron reports are due at group

• 15 January: Director of Safety sends email to nywg-info, 15 January: Director of Safety sends email to nywg-info, congratulating all units that have compliedcongratulating all units that have complied

• 31 January: “31 January: “Delinquent listDelinquent list” is sent to wing commander” is sent to wing commander(list of units that have not complied)(list of units that have not complied)

Unit safety program, part 3: Unit safety program, part 3:

Annual safety surveysAnnual safety surveys

• Each unit must submit its annual survey to Each unit must submit its annual survey to group NLT 5 January.group NLT 5 January.

• Use the new NY Wing form (form number Use the new NY Wing form (form number TBA) which will be sent to all safety officers TBA) which will be sent to all safety officers and will be available on the wing web site.and will be available on the wing web site.

• Submit the completed survey to the group Submit the completed survey to the group safety officer (by email, fax, or mail).safety officer (by email, fax, or mail).

• Keep a signed copy of the survey on file. It Keep a signed copy of the survey on file. It will be checked during the next unit will be checked during the next unit inspection.inspection.

3. Every unit must display safety 3. Every unit must display safety forms.forms.

• CAPR 62-1 requires the unit to display two CAPR 62-1 requires the unit to display two forms at the unit HQ.forms at the unit HQ.

– CAPF 26 – hazard reportCAPF 26 – hazard report– FAA form 8740-5 – safety improvement FAA form 8740-5 – safety improvement

reportreport

• Both of these are available on the NY Wing web Both of these are available on the NY Wing web sitesite

• If someone completes and turns in a form, the If someone completes and turns in a form, the safety officer must log it in and forward it to safety officer must log it in and forward it to wing.wing.

4. Report Mishaps Promptly4. Report Mishaps Promptly

• What is a mishapWhat is a mishap

• How to report a mishapHow to report a mishap

• When to report a mishapWhen to report a mishap

How do I know whether to How do I know whether to report a mishap?report a mishap?

• The definition of a mishap is given in CAPR 62-2The definition of a mishap is given in CAPR 62-2

• If it is a bodily injury, use the list in CAPR 62-2 If it is a bodily injury, use the list in CAPR 62-2 to determine whether it is reportable or notto determine whether it is reportable or not

• New York Wing no longer modifies this list!New York Wing no longer modifies this list!– Do not report “non-reportable” injuriesDo not report “non-reportable” injuries– Do not report typical maintenance issuesDo not report typical maintenance issues

• If you have questions, call Maj Dickinson for If you have questions, call Maj Dickinson for help. help. Do not make assumptions like “well, it’s on the Do not make assumptions like “well, it’s on the reportable list, but it’s happened to this cadet reportable list, but it’s happened to this cadet before, so it’s not worth reporting.”before, so it’s not worth reporting.”

How do I report a mishap?How do I report a mishap?

• Refer to CAPR 62-2 and follow the Refer to CAPR 62-2 and follow the instructions to the letterinstructions to the letter

• The NY Wing Supplement to CAPR The NY Wing Supplement to CAPR 62-2 has the names and phone 62-2 has the names and phone numbers to call or emailnumbers to call or email

• You must fill out a CAPF 78 and send You must fill out a CAPF 78 and send it (fax or email) within 48 hours.it (fax or email) within 48 hours.

Examples of Reportable Examples of Reportable InjuriesInjuriesExamples of Reportable Examples of Reportable InjuriesInjuries• Broken bonesBroken bones

• Lacerations Lacerations requiring suturesrequiring sutures

• Loss of Loss of consciousness consciousness

• Insect bites Insect bites resulting in resulting in adverse reactionsadverse reactions

• Back injuriesBack injuries

• Poisoning of any kindPoisoning of any kind

• All cases of All cases of heatstroke, heatstroke, exhaustion, frostbite, exhaustion, frostbite, or hypothermiaor hypothermia

• Dislocated Dislocated bones/jointsbones/joints

• Serious injuries to Serious injuries to eyes, ears, throat, or eyes, ears, throat, or headhead

When do I report a mishap?When do I report a mishap?

• Immediately – must be within 24 hoursImmediately – must be within 24 hours

• Penalties for failure to report can be Penalties for failure to report can be severesevere

• Report to both the wing commander and Report to both the wing commander and the wing director of safetythe wing director of safety

• Report by phone, by fax, or by emailReport by phone, by fax, or by email

• Follow up with a CAPF78 within 48 hours.Follow up with a CAPF78 within 48 hours.

Examples of Non-Reportable Examples of Non-Reportable InjuriesInjuriesExamples of Non-Reportable Examples of Non-Reportable InjuriesInjuries• Simple sprains, Simple sprains,

muscle pulls/spasmsmuscle pulls/spasms

• Upset stomach, sore Upset stomach, sore throat, stiff neckthroat, stiff neck

• Minor nicks and cutsMinor nicks and cuts

• Sunburn, poison oak, Sunburn, poison oak, etc.etc.

• Asthma attacksAsthma attacks

• Fainting during drill Fainting during drill exercises (unless heat exercises (unless heat induced)induced)

• Non-reactive insect Non-reactive insect bitesbites

• Intentionally self-Intentionally self-inflIcted injuriesinflIcted injuries

• Minor sport injuries Minor sport injuries such as black eyes, such as black eyes, sore muscles, etc.sore muscles, etc.

ReviewReview

What does my squadron have to do to What does my squadron have to do to stay in compliance with the safety stay in compliance with the safety

program?program?

Answer: Four things.Answer: Four things.

What does my group have to do to What does my group have to do to stay in compliance with the safety stay in compliance with the safety program?program?

1.1.

2.2.

3.3.

4.4.

Appoint a safety officer in writing.Appoint a safety officer in writing.

Conduct a safety program, consisting of:Conduct a safety program, consisting of:• Monthly briefingsMonthly briefings• Quarterly reportsQuarterly reports• Annual surveyAnnual survey

Display the necessary forms at squadron Display the necessary forms at squadron HQHQ

Report mishaps promptly and correctly.Report mishaps promptly and correctly.

The four most popular ways to The four most popular ways to get into trouble with the safety get into trouble with the safety function:function:

• Fail to file your quarterly reportsFail to file your quarterly reports

• Fail to attach attendance sheetsFail to attach attendance sheets

• Fail to file your annual surveyFail to file your annual survey

• Fail to report a mishap promptlyFail to report a mishap promptly

And the two surest ways to get And the two surest ways to get into trouble:into trouble:

• Fail to maintain adequate clearance Fail to maintain adequate clearance while taxingwhile taxing

• Fail to stay proficient in nose-high, Fail to stay proficient in nose-high, low-energy landings on the low-energy landings on the centerline of the runwaycenterline of the runway

Closing remarks:Closing remarks:

• If you see or hear that someone else is If you see or hear that someone else is using poor judgment (flying or doing other using poor judgment (flying or doing other CAP activities unsafely), talk to them CAP activities unsafely), talk to them and/or their unit commander.and/or their unit commander.

• If you notice an unsafe condition, fill out a If you notice an unsafe condition, fill out a CAPF 26 and turn it in. It will go through CAPF 26 and turn it in. It will go through squadron and group all the way to the squadron and group all the way to the wing, and the situation will have to be wing, and the situation will have to be fixed.fixed.

• If you have questions, ask.If you have questions, ask.

Thank you for helping us bring our Thank you for helping us bring our wing into compliance with safety wing into compliance with safety

requirements.requirements.