Peekskill High SchoolTechnology Upgrade Plan

Peekskill City School District

May 1, 2012

Janice E. ReidManager, Educational

Technology

The Current State of Technology at Peekskill High School

• Network running on outdated networking equipment.

• Computers range from 1-11 years in age

• Slow connectivity at the high school

Peekskill High School Technology Upgrades for 2012-2013

Estimated project cost $570,000.00• High School Desktop Replacement – 285

PC’s, 25 Macs• Phase 1 of 3 phase installation of

Interactive Whiteboards and Projectors (11 purchased)

• Replacement of 20 Interactive Whiteboards • 3 File Servers• Switches• Cat6e Copper Cable Installation

Technology for the Peekskill High School 21st Century Learning Center

Estimated project cost $$71,500.00• 3 Laptops to support teachers• 2 Laptop Carts – 20 laptops each• 1 shared printer• 2 Interactive Whiteboards and projectors• 2 Access Points and Wireless Controller• 1 File Server• Switches• Cat6e Copper Cable Installation

Peekskill High School Technology Upgrades for 2012-2013: Detailed Breakdown

Please see handoutDistrict & High School Breakdown

Original Proposal Adjusted Proposal Amounts

Description Qty Unit Price  Total Qty Unit Price  Total Comment/Explanation

Year 1 Workstation (PC’s and Laptops) Cycle $303,500.00  $273,500.00 

High School PC's* 285 $                850.00  $242,250.00  285 $               850.00  $242,250.00 

High School Laptops 30 $            1,000.00  $30,000.00  0 $           1,000.00  $0.00 Holding off for a year because of 96 laptops that were purchased this year through a grant

High School Macs 25 $            1,250.00  $31,250.00  25 $           1,250.00  $31,250.00 

High School AV Upgrades (Whiteboards & Projectors) $126,800.00  $59,600.00 

Full Upgrades (Electronic Whiteboard & Projector needed) 32 $            3,200.00  $102,400.00  11 $           3,200.00  $35,200.00 To be phased in over 3 years. 

Partial Upgrade (Only Electronic Whiteboard needed) 20 $            1,220.00  $24,400.00  20 $           1,220.00  $24,400.00 

High School Wireless (Support for 1:1 Access) $92,050.00  $0.00 

38 Access Points + Master Wireless Controller 1 $           92,050.00  $92,050.00  0 $         92,050.00  $0.00 To be held off for this 2012‐2013. Possibly done 2013‐2014 depending on funding or through a grant

File Servers $13,800.00  $27,000.00 

HP DL360G7 Servers w/12GB RAM, 2 2.13Ghz Quad Core Processors, RAID 5 900GB Hard drive space, 4x NIC 3 $                4,600.00  $13,800.00  3 $               9,000.00  $27,000.00 

Cost increased because the file servers would need more storage space if we are not purchasing the SAN server

HP Storage Unit (Storage Area Network (SAN)) $42,900.00  $0.00 To be held off for this year. Possibly done 2013‐2014 depending on funding.

HP P4500 LeftHand 14.4 TB SAN (7TB usable space in RAID 10 array) 1 $              42,900.00  $42,900.00  0 $            42,900.00  $0.00 

Switch – For Server & SAN $13,000.00  $13,000.00 

Server Switch 1 $           13,000.00  $13,000.00  1 $         13,000.00  $13,000.00 

Switches – Local Area Network (LAN) $182,000.00  $62,000.00 

High School Switches(ports needed) 250 $                248.00  $62,000.00  250 $               248.00  $62,000.00 

Balance of District (ports needed) 480 $                 250.00  $120,000.00  0 $               250.00  $0.00 

To be held off for 2012‐2013.. Possibly done 2013‐2014 depending on funding. Only the High School would be upgraded 2012‐2013.

Switches – Desktop $44,250.00  $11,250.00 

High School Desktop Switches 45 $                250.00  $11,250.00  45 $               250.00  $11,250.00 

Balance of District Desktop Switches 132 $                 250.00  $33,000.00  0 $               250.00  $0.00 

To be held off for 2012‐2013.. Possibly done 2013‐2014 depending on funding. Only the High School would be upgraded 2012‐2013.

Microsoft Server 2008 Server Licensing $6,800.00  $6,800.00 

Windows 2008 Servers 340 $                      20.00  $6,800.00  340 $                     20.00  $6,800.00 

Microsoft Client Access Licenses Desktop Licensing $24,500.00  $24,500.00 

Microsoft Client Access Licenses 3500 $                     7.00  $24,500.00  3500 $                    7.00  $24,500.00 

CAT6e Copper Cable Run Fiber Cable Replacement $184,500.00  $90,000.00 

HS needs  approx. 200 @ $450 each= $90,000.00 200 $                450.00  $90,000.00  200 $               450.00  $90,000.00 

Balance of District needs approx 210 @ $450 each=$94,500.00 210 $                 450.00  $94,500.00  0 $               450.00  $0.00 

To be held off for 2012‐2013.. Possibly done 2013‐2014 depending on funding. Only the High School would be upgraded 2012‐2013.

Total $1,034,100.00  Total $567,650.00 The cost difference in doing the entire district vs. focusing on the high school is $466,450.00

Technology for the Peekskill High School 21st

Century Learning Center: Detailed Breakdown

Please see handoutPHS 21st Century Learning Breakdown

Original Proposal Adjusted Proposal AmountsDescription Qty Unit Price  Total Qty Unit Price  TotalComment/ExplanationYear 1 Workstation (PC’s and Laptops) Cycle $50,550.00  $42,900.00 

District Office Classrooms PC's 3$                 850.00  $2,550.00  3

$                 850.00  $2,550.00 

District Office Classrooms Laptops 48$             1,000.00  $48,000.00  40

$             1,000.00  $40,000.00 

Decreasing the amount of laptops to 40.

District Office Classrooms Printers 3$                 350.00  $1,050.00  1

$                 350.00  $350.00 

Decreasing the amount to printers to 1 to be shared

High School AV Upgrades (Whiteboards & Projectors) $9,600.00  $6,400.00 

Full Upgrades (Electronic Whiteboard & Projector needed) 3$             3,200.00  $9,600.00  2

$             3,200.00  $6,400.00 

Decreased to 2 whiteboards because that is all that is needed

High School Wireless (Support for 1:1 Access) $12,000.00  $4,800.00 

5 Access Points + Master Wireless Controller 1$           12,000.00  $12,000.00  1

$             4,800.00  $4,800.00 Reduced the amount to access points.

File Servers $4,600.00  $4,600.00 

HP DL360G7 Servers w/12GB RAM, 2 2.13Ghz Quad Core Processors, RAID 5 900GB Hard drive space, 4x NIC* 1

$               4,600.00  $4,600.00  1

$               4,600.00  $4,600.00 

Need this server because we are not purchasing the SAN

Switches – Local Area Network (LAN) $5,952.00  $5,952.00 

District Office Classrooms Switches(ports needed) 24$                 248.00  $5,952.00  24

$                 248.00  $5,952.00 

Switches – Desktop $500.00  $500.00 

District Office Classrooms Desktop Switches 2$                 250.00  $500.00  2

$                 250.00  $500.00 

CAT6e Copper Cable Run Fiber Cable Replacement $6,300.00  $6,300.00 

District Office Classrooms needs  approx. 24 14$                 450.00  $6,300.00  14

$                 450.00  $6,300.00 

Total $89,502.00  Total $71,452.00 The cost difference resulting from the changes above is $18,050.00

*Red italics indicate items necessary if the District Upgrades are not performed

Peekskill High School 21st Century Learning Center Implementation

• Learning Management System (estimated cost $40,000.00)

– Online Customized Learning Plans– Distance Learning Opportunities

• Implementation (estimated cost $20,000.00)

– Oversee the RFP process for Learning Management System

– Professional Development for Teachers

Timeline

May 16 ‐ June  2012

•Request quotes for equipment

•Review and select online learning program

• Identify students for 21st Century Learning Center

July 1, 2012 

•Order equipment and services for technology upgrade

• Sign contract for online learning program

July –August 2012

• Installation of  equipment and deployment of computers

• Professional Development for Teachers ‐using Interactive Whiteboards and Online Learning Program

September 2012

•Troubleshoot any technical issues encountered by teachers and students

•Begin the PHS 21st Century Learning Center

•Ongoing /embedded Professional Development for teachers

Questions?

Thank you