TAM VETTING Total - intertanko.com · documents to be assessed. At the expiry date of the TAM...

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TAM VETTING

General Presentation

CONTENT

TAM Vetting - October 2017

● Mission

● Team

● IT tool

● Tanker database

● TAM general criteria

● Validation process

● Review process

● Ship Inspection

MISSION


● Support the Health Safety Environment Quality charter of the TOTAL

group

● Apply strictly the Group vetting policy as defined in the Group Safety

guideline 19.

● Elaborate the vetting criteria. Revision of the vetting guidelines on a

regular basis of if deemed necessary.

● Ensure the quality of the vessels employed by the various Group

entities, the crew experience, and the quality of the technical

operator of these vessels.

● This is done using vetting assessments, vessel inspections and

technical operator reviews.

● Vessels involved in the maritime operations described in the Group

Safety guideline 19 are Crude, Product , LPG, LNG and Chemical

tankers.

MISSIONS


TAM Vetting

Ship Inspections

Technical operator review

Vetting Assessment

Elaboration of vetting criteria

Review of fixtures

evaluation of technical operators

SOME FIGURES


● Ship inspections: Around 800 per year

● Single voyage assessment: More than 20000 per year

● Technical operator review: Between 30 and 35 per year

● Meetings with shipowners: Around 60 per year

OUR TEAM


● A team of 9 persons based in Paris (1 Manager, 6 vetters and 1

inspection coordinator)

● A vetter based in Houston in ATMI (Atlantic Trading & Marketing Inc

i.e Total Trading US) working under the supervision of Paris.

● A vetter based in Singapore in TOTAL Trading Asia Pte working

under the supervision of Paris.

● An inspection team of 14 field inspectors dedicated to ship

inspections.

VETTER / INSPECTOR PROFILE


● All vetters are Group employees. The inspectors are contractors

conducting SIRE inspections on behalf of TAM with an exclusivity

clause.

● Vetters / inspectors are all ex seagoing officers (1st class licence)

having at least 60 months effective seagoing experience on board

tankers with a minimum of 24 months in the senior officer positions

(Master, Chief Officer, Chief Engineer or Second Engineer)

● All vetters / inspectors are accredited OCIMF (Oil Company

International Maritime Forum) Category 1 SIRE (Ship Inspection

Report Exchange).

● All the vetters are inspector accredited however they are mainly

focusing on audits and vetting assessments. They maintain their

accreditation and know how by conducting minimum 6 SIRE

inspections per year.

ORGANISATION

P. Decarpigny

Inspection Team

Houston

ATMI

V. Staquet

Paris

JL. Forest

P. Mathy

P. Gobetti

F. Marsella

S. Petibon

D.Joulin

Singapore

TTA

P. Troalen

Inspection Coordinator


C. Bousserghine

T. Lewis

X. WANG O. Guesmi

L. Merighi P. Asla

P. Vollmer

A. Shiryagin

F. Rodriguez

C.K. Kon

C.H. Pak

S. Noonan

M. Pereira

L. Perennes

INSPECTION TEAM


J. Prededo

IT TOOL

● An IT system developed internally and regularly updated and

enhanced by new developments: MEDISSYS

● All tanker caracteristics are imported on a monthly basis via Lloyds

Register Fairplay.

● A database incorporating direct links with OCIMF, Industry websites

and Port State Controls (EQUASIS Paris MoU, USCG PSIX, TOKYO

MoU, etc….)


TANKER DATABASE

● Tankers are classified under 4 different status / colors in the

database

- Inspected (440)

- Unclassified + (9400)

- Unclassified – (11450)

- Rejected (240)

● Tankers INSPECTED: Tankers which have been inspected with a

positive result by TAM and where the inspection is still valid.

(Inspection validity: 12 months for vessels of below 15 years old, 6

months for vessels of 15 years old and above).

● Tankers UNCLASSIFIED+: Tankers which can be considered for

single voyage assessment and which will require supportive

documents to be assessed. At the expiry date of the TAM inspection,

a vessel under INSPECTED status will be automatically downgraded

to UNCLASSIFIED+.


TANKER DATABASE

● Tanker UNCLASSIFIED-: Vessels on which we have negative

informations (Recent change of technical operator, casualty not

closed, negative last SIRE report, etc…) or vessels automatically

downgraded by the system (Vessels out of age criteria, vessels with

dry dock interval overdue, etc…)

● Tankers REJECTED: Vessels downgraded following a TAM SIRE

inspection higlighting relevant high risk deficiencies. The only way to

upgrade the status of the vessel is to have a new TAM SIRE

inspection on board.

● The database is dynamic: The receipt of negative informations or

corrective actions triggers a change of status initiated by the vetter.


TANKER CLASSIFICATION: THE RISK ASSESSMENT RESULTS

Satisfactory inspection by

TAM

Docs gathered to check data

since last inspection

INSPECTED

No Negative Information

Additional docs gathered.

Can be considered for single

voyage assessment unless

screening highlights

negative elements.

UNCLASSIFIED +

Tanker does not meet criteria

Some negative items

outstanding i.e. casualty,

etc…or out of TOTAL age

criteria.

UNCLASSIFIED -

Inspected by TAM with

several major deficiencies

Must be re-inspected by TAM

prior being considered for

single voyage assessment.

REJECTED


TAM GENERAL CRITERIA


Vetters have general vetting guidances in order to assist them and to

ensure a uniform way of assessing.

General criteria include:

● No Crude / Product / Chemical tankers of 20 years old and above.

● No LPG tankers of 20 years old and above if DWT > 5kT.

● No LPG tankers of 25 years old and above.

● No OBO (Oil Bulk Ore).

● No Single Hull tankers.

● No tankers of 15 years old and above for DPP carriage.

● Etc….

THE ASSESSMENT PROCESS

● Principles: Taking account of vessel’s age, assess the regular

maintenance, the shore support and the crew qualification.

● Assessment is based on vetting criteria and on all informations

available at the time of the request. Vetter is taking his own decision.

● All vetting requests are done via intranet to ensure full tracability

(Auditable process)

● Vetting requests are applicable to operations described in Group

Safety guideline 19.


THE ASSESSMENT PROCESS

● Assessment is not based on a passive database and all vetting

requests trigger manual vetter implication.

● Assessment starts as soon as a vetting request is received in the

system and generally leads to a contact with the technical operator

of the vessel in order to gather supportive documents needed for the

assessment (TAM quest, Class documents, Officers matrix, etc..)

● Assessment requires also the review of the last available SIRE

report, the port state controls history (Paris MoU, Tokyo MoU, USCG,

PSIX), the casualty history, etc…

● For all our TC, on a monthly basis, all documents are gathered and

checked. Validation is granted for a given period not for a voyage.


TRADER

CHARTERER

TERMINAL

OPERATOR

? Inspected

Unclassed +

Unclassed –

Rejected

ASSESSMENT PROCESS SUMMARY

To control the Group’s Shipping exposure to

risk

To assess potential tanker candidates using risk

assessment methods

The approval by Vetting of any maritime

operation is requested when:

The cargo belongs to a Group entity

The vessel is chartered by a Group entity

The loading (discharging) takes place in a Group

terminal

Any operation related to Heavy Fuel Oil on a vessel

over 5,000 DWT

Around 1000 inspections / year by 14 inspectors

around the world

More than 22000 assessments / year by Vetters

More than 30 owner’s head office review / year

to determine the quality of the technical support

offered to the fleet

A few Vetting rules

No Crude/Product /Chemical tankers over 20 years

old

No LPG tankers over 20 years old if > 5 KT

No LPG tankers over 25 years old

No tanker more than 15 years for T/C

No tanker aged more than 15 years for Heavy Fuel

Oil

Vetting

Request

INSPECTION

TEAM

TAM

Inspection Report

VETTING

TEAM

Shipowner Review

SHIPOWNER

AUDITOR

Other

Informations

SIRE report

Casualties

Terminal

feedback

PSC data

Class documents

Voyage Report

TMSA

Risk

Assessment

YES

or

NO Officers Matrix


TECHNICAL OPERATOR REVIEWS

● Between 30 and 35 reviews per year conducted by vetters.

● Priority is given to:

- Technical operator with whom we have TC vessels

- Technical operators whose vessels are regularly offered for business

- Technical operators deemed interesting for potential TC

- Doubtful technical operators (Bad SIRE report, history of casualties, etc..)

Focus is to evaluate the quality of the support provided to the vessel and the

crew by the technical operator and to ensure that a safety committment is in

place translated into an effective ship management.


TECHNICAL OPERATOR REVIEWS

● « Validity » of one review is between 4 to 5 years unless notable

changes in the organization or concerns about quality are raised.

● Reviews are carried out on a format developped by TAM and which

is regularly re-worked in order to incorporate the latest changes of

legislation and the new industry challenges.

● Those reviews are highlighting positive items, items for improvement

and observations.

● Technical operators are coming back with proposed corrective

actions for the close out.

● Result of the reviews and associated corrective actions are available

directly in the IT database.


SHIP INSPECTION

● Around 800 ship inspections per year on board tankers.

● Time charter vessels are inspected on a 6 monthly basis.

● Inspections are mostly carried out by our inspection team.

● Inspection is a risk assessment and objective is not to find a

minimum number of deficiencies.

● TAM inspections are uploaded in the SIRE database and thus are

shared among the OCIMF Members.


THANK YOU


TAM VETTING Total - intertanko.com · documents to be assessed. At the expiry date of the TAM...

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