St Joseph’s School Stanthorpe · By implementing procedures outlined in this plan, it is expected...

St Joseph’s School Stanthorpe

SCHOOL

INFORMATION,

COMMUNICATIONS &

TECHNOLOGY PLAN

Version 1.0 Date Created 19 Feb 2010

St Josephs School, Stanthorpe 21 01/03/2010

Table of Contents

RATIONALE ................................................................................................................................. 1

OVERVIEW .................................................................................................................................. 1

VISION ........................................................................................................................................... 1

PROFESSIONAL DEVELOPMENT PLAN .............................................................................. 2

CURRICULUM ............................................................................................................................. 3

PRIMARY SCHOOL ................................................................................................................ 5

GOALS AND EXPECTATIONS ................................................................................................. 8

CURRENT INFRASTRUCTURE ............................................................................................... 8

Existing Infrastructure Summary (for a more detailed breakdown see Appendix A.2) ........... 8

PROPOSED FUTURE PLAN OBJECTIVES ............................................................................ 9

SWOT ANALYSIS ........................................................................................................................ 9

FACTORS CAUSING INFORMATION TECHNOLOGY PROJECT PROBLEMS ......... 10

PROPOSED CHANGES ............................................................................................................. 11

REDUNDANCY CONSIDERATIONS ..................................................................................... 11

BUGDET BREAKDOWN .......................................................................................................... 12

IMPLEMENTATION TIMES ................................................................................................... 12

RISK IDENTIFICATION .......................................................................................................... 12

ASSUMPTIONS .......................................................................................................................... 13

RECOMMENDATIONS & CONCLUSION ............................................................................ 13

MAINTENANCE ........................................................................................................................ 15

POLICIES/PROCEDURES ....................................................................................................... 19

ICT BUDGET .............................................................................................................................. 20

i Bransford, J.D., Brown, A.L., Cocking, R.R., (1999), How People Learn: Brain, Mind, Experience and School, National Academy Press, Washington DC


RATIONALE

St Joseph’s School has a responsibility to provide students and staff with the technology and

curriculum necessary to face the ICT needs of the present and future workplace. St Joseph’s

School's computing network was set up to provide the students of St Joseph’s School with an

exposure to the benefits of modern computing resources both locally and on a global level via

the World Wide Web. The installation also provides students with the opportunity to equip

themselves with the skills required to move with ever increasing technological developments in

the new millennium. Teachers in St Joseph’s School are provided with access to computing and

Internet facilities and services to support their roles in teaching, learning, research and

administration. Access to these services and facilities is intended to facilitate increases in

learning opportunities for staff within the framework of the purpose and mission of Catholic

Education.

St Joseph’s School's computing resources have been established for educational purposes and not

for commercial or recreational activity. It is the school’s responsibility to work with parents in

teaching the ethical and responsible use of technology. The school also needs to guide students,

as all information on the Internet is factual and students will need to evaluate the resources in

terms of reliability, accuracy, cost-effectiveness and objectivity.

OVERVIEW

St Joseph’s, Stanthorpe ICT Development Plan has been developed to ensure that the school’s

resources are used to best effect in the planning, purchasing and maintenance of ICT resources.

The purpose of this document is to provide direction for future planning when introducing new

technology to the schools’ network. By following the guidelines set out in this document,

technologies can be introduced at appropriate stages with minimum disruption to the functioning

of the school.

This ICT Development Plan will have a scope of 3 years and will include curriculum

development, a software plan, infrastructure and hardware planning, maintenance

recommendations and will also include ICT policies and procedures. The budget report will

outline the estimated cost to implement the proposals addressed in this document.

VISION

As a 21st Century Catholic learning community St Joseph’ s Stanthorpe recognizes and embraces the importance of new technologies in providing modern learning


experiences which are Christ-centred, use appropriate digital technologies and are authentic and relevant to our students.

We believe that new technologies will enhance and extend our students’ learning across the whole curriculum and will allow staff to develop professionally by enhancing their teaching and administrative skills. We also believe that it is essential that all students develop the confidence and ability to

use these technologies as tools for their learning and communication so that they are

prepared for the challenges of a rapidly changing world.

PROFESSIONAL DEVELOPMENT PLAN

St Joseph’s School is committed to the greatest possible use of technology in the teaching and

learning processes. As such, it is important that the school look toward the Professional

Development of teachers so that they are able to acquire the skills necessary to use it effectively

in their teaching and planning. It is also important that they understand how students employ

technology in their learning.

Expectations

The management and operation of the school is increasingly done through the use of technology,

and there is an expectation that staff take this on. Methods of communication, reporting and

logistical exercises are expected to be done through the use of computers. The slow but steady

push toward this is putting teachers into the mindset of using technology for many of the things

previously done using other means. Staff are always encouraged to seek help from other willing

staff members. This has and continues to be done effectively. Sessions are held for staff who

need to be inserviced about specific tasks (ie reporting procedures, E-mail, Daily Notices,

intranet information, etc.)

ICT Technician

St Joseph’s School has a part time ICT technician (school officer). She manages the network

system across the school on both campuses. She recommends about budget items and

purchasing, and organizes for hardware acquisition. She liaises with the teacher librarian

regarding technology. Our technician also conducts inservice sessions with staff on the use of E-

mail, internet functions and other needs. She also advises teachers on software availability for

use in curriculum delivery and planning.


ICT Coordinators

St Joseph’s School has two ICT Coordinators, one for each campus. These coordinators handle

immediate difficulties teachers have, and refer other matters to the ICT Technician. The

coordinators conduct inservice sessions with staff when needed.

Curriculum Coordinators

The Curriculum Coordinators are PAR positions across both campuses. This role is to support

staff in the development of both curriculum and pedagogical practice. There is a particular focus

on the use of new technologies across all years.

Training Sessions

Training sessions are conducted for by the ICT Technician and ICT Coordinators. Some of these

are pre-planned, while some occur as a result of current needs. The Stanthorpe Learning Centre

provides many different courses about computer technology and the use of specific programs.

Staff members are encouraged to take part in these. Each year, staff set goals which are

discussed with the Principal.

CURRICULUM

21st Century learners need the following skill sets, experiences, dispositions;

• Problem solving and decision making

• Creative and critical thinking

• Collaboration, communication, and negotiation

• Intellectual curiosity and the ability to find, select, structure, and evaluate information

• An independent self-starter who is responsible, persevering, self-regulating, reflective,

self-evaluating, and self-correcting

• A lifelong learner who is flexible and able to adapt to change (Cisco, 2008, p. 10)

St Joseph’s is committed to providing an engaging learning environment for all students. To

achieve this we believe that learning must be based on a set of goals for all learners;

• Acquisition of a set of skills needed to succeed in a modern globalised world

• Receive tailored instruction that enables them to reach their full potential

• Connect to their communities in person and digitally, and interact with people from

different cultures

• Continue learning throughout their lives

To achieve these goals it is necessary to;

• Develop contemporary skills that complement a core curriculum


• Develop a contemporary pedagogy that will teach these skills effectively alongside basic

literacy and numeracy skills

• To harness technology in an effective way to enable both the pedagogy and skill

development

• To reform our system so that the focus is on high performance and the educational

outcomes for our students

Contemporary Pedagogy

The contemporary view of learning is that people construct knowledge and understandings based

on what they already know and believe.i In practice this means that teachers must know their

students well and build on existing knowledge and abilities to deliver a greater range of teaching

styles. As teachers add to their repertoire of teaching techniques, they are better positioned to

adopt different strategies to ensure that each student’s personal learning needs can be met. The

key elements of this pedagogy are;

• The learner at the centre: This approach caters to multiple learning styles and adapts

education to reflect the learning needs of each individual.

• The teacher draws from a repertoire of strategies and skills: This pedagogy nurtures

creative and collaborative skills as well as the basic numeracy and literacy skills.

• Interdisciplinary and activity based work: Interdisciplinary and activity based work is

conducive to working in teams and provides an example of the link between 21st Century

skills and the pedagogy used to impart them.

• Authenticity: Delivering learning that is authentic is another way to engage students by

appealing to their existing interests and needs.

SOFTWARE

DEVELOPMENT


AUDIT OF CURRENT SOFTWARE & LICENSING

PRODUCT DESCRIPTION QUANTITY

Windows Server Standard 2003 4

Windows Server Device CAL 2003 300

Exchange Server 2003 License 1

Exchange User CAL 2003 280

Microsoft Volume Licensing 140

Microsoft Frontpage 2003 20

MYOB v14 Site License

Avid Film&TV Software 1

Pinnacle 1

Desktop Pro Site License

Solid Edge Site License

AutoCAD 5

On Guard (Man. Arts) Site License

Oz Tutor (Man. Arts) Site License

Ghost Licensing 75

SAS Site License

LibCode Site License

Surf Control 75

e-Trust InoculateIT Anti-Virus 75

PRIMARY SCHOOL

Computer Classroom Site License

Maths Made Easy Site License

Frippletown Site License

Thinking Thinks Site License


Applications for XP Image Installed

Windows XP Professional Service Pack 3 � YES � NO

Windows XP Updates � YES � NO

CA Inoculate (Virus software) � YES � NO

Filezip � YES � NO

Adobe Acrobat Reader 9 � YES � NO

Shockwave � YES � NO

Flash � YES � NO

Quicktime � YES � NO

MS Office 2007 SP2 � YES � NO

DotNet � YES � NO

Paint.Net � YES � NO

Google Earth � YES � NO

Google Sketch Up � YES � NO

Celestia � YES � NO

Stellarium � YES � NO

Wwtequinox � YES � NO

PDF Creator � YES � NO

Photo Story � YES � NO

Producer � YES � NO

Movie Maker � YES � NO

Pinnacle Studio 11 (FTV computers only) � YES � NO

Windows Encoder � YES � NO

Windows Media Player � YES � NO

MYOB � YES � NO

WiZdom1 � YES � NO

WiZdom2 � YES � NO

Maths A B C CDs (Total of 6) � YES � NO

Autodesk (CAD, Revit, Inventor) � YES � NO

Typing Tournament � YES � NO

Word Rocks � YES � NO

COMMENTS APPLICATIONS NOT LISTED

ADD TO DOMAIN & SYSPREP BEFORE IMAGING


SOFTWARE REGISTER

St Joseph’s School, Stanthorpe does not breech licensing agreements by installing illegally

purchased programs. Operating systems are purchased as OEMs with hardware. The school has

taken advantage of programs such as Web Quests, Learning Objects, Photostory, MovieMaker

and Producer to enhance learning.

Currently software is tracked partly by Data3, CEO and the library system Libcode.

It would be ideal to have all software registered in the Libcode system and St Joseph’s,

Stanthorpe is working towards a better tracking system.

WHAT IS NEEDED

Email for students (Filtering system is too expensive for school budget)

Email for students is only hampered at St Joseph’s because of the high cost of email filtering.

$3000 for one year is beyond the budget of the school and because of this email for students at St

Joseph’s may never be realised.

HARDWARE

DEVELOPMENT


Goals and Expectations

By implementing procedures outlined in this plan, it is expected that St Joseph’s School,

Stanthorpe can move with changing technology and ensure the continued growth of the

Information Technology network. Users can expect to be using up-to-date hardware and software

at network speeds that will be competitive with similar organisations. Following the suggestions

outlined in this report St Joseph’s School, Stanthorpe can achieve goals associated with

providing education excellence. This report is produced to help implement technology over a

planned duration to minimise costly patches in the event of a network disaster. By spreading the

financial costs over 3 years the school can plan for expenditure, hence easing the burden of

finding funds in the event of a crisis.

Current Infrastructure

The current infrastructure of the St Joseph’s network consists of 115 workstations with a

Windows Server 2003 back end. There is currently a Ruckus Wireless system in place with 25

laptops connecting. As St Joseph’s moves towards a one to one laptop program over the next

three years the front end of the network will have a dramatically changed appearance.

Existing Infrastructure Summary (for a more detailed breakdown see Appendix A.2)

Hardware Description Operating system Tasks

4 x Server Windows Server 2003 DC, Exchange, SurfControl, Ghost

1 x Router (Gateway) Busibox Firewall/Internet filtering

115 x Workstation Win2000, Win98 Front end, user interface

25 x Laptops Windows XP Wireless

Cabling infrastructure Fibre Optics, and Cat 5/6 Speed 100/1000MBs

Switch Infrastructure DLink Gigabit Speed 100/1000MBs

Internet Connection ISP: Halenet ADSL 8MB link to provide internet access

See Appendix 1.5 and 1.6 for existing network cabling diagram.


Proposed Future Plan Objectives

The objectives of this plan are to see St Joseph’s School move to a one-to-one laptop model by

the beginning of 2011. This involves major changes to our current infrastructure as we move

from a static environment to a newer mobile and flexible environment.

ROLES AND RESPONSIBILITIES

Name Role Responsibility

Bob Knight Principal Approve and monitor project. Provide staff and issue memos to all affected by project.

Peter Stewart CEO Review and assist in planning. Monitor project.

Paul Watkins CEO Review and assist in planning.

Angie Ezzy Project Manager Plan and execute project.

David Fleming Assistant Principal (Primary) Assist in planning. Monitor project.

Maria Davies Bursar Funding

SWOT Analysis

Strengths

• Keep up-to-date with industry standards

• Warranty will be current

• Eliminate hardware failure through aging equipment

• Increased security

• Easier network management through group policies

• Standard operating environment

Weakness

• Introduction of new technology

• User rejection

• Teething problems in initial phase

• Cost

• Time constraints


Opportunities

• Increased network speeds

• Deliver up-to-date course curriculum

• Increased potential for introducing laptop program

• Better deliver of curriculum

Threats

External

• Increased chances of external threat through unapplied patches

• Contractors not installing in time

• Loss or damage to mobile technologies

Internal

• Compatibility with current hardware and software

• Security not applied correctly

• Power issues associated with battery life

Factors Causing Information Technology Project Problems

This table lists factors most likely to cause problems by introducing new technology to St

Joseph’s School network. Ranking is in order of importance and most likely to affect the

objectives of this project.

Factor Rank

Lack of resources and funding 1

Incomplete requirements and specifications 2

Changing requirements and specifications 3

Technology incompetence 4

New technology 5

Lack of user input 6

Unrealistic expectations 7

Unclear objectives 8

Unrealistic time frames 9

Lack of executive support 10


Proposed Changes

Stage 1: 2010 Gradually phase out desktop computers by replacing aged equipment with

laptops. This year will see a trial group as the first to receive laptops. Replace

existing operating system XP with Windows 7 after testing phases have been

completed. Server room upgrade: Servers will be moved to a Centre of Network

model improving speed and providing a cleaner greener environment.

Stage 2: 2011 Junior classes will be supplied with laptops. The Ruckus Wireless System will

require upgrades to cope with additional load. Extra access points will be need for a

wide coverage of connection.

Stage 3: 2011 Primary school classes Years 6 and 7 to receive class sets of laptops. Fibre Optic

WAN connection is also expected to be realised by 2012 depending on the availability

of this technology.

Stage 4: Server upgrades will be reviewed in this year and purchases will be based on available

technologies at this time.

Redundancy Considerations

Redundancy means backup solutions and alternatives for unforeseen complications in the event

of a disaster.

A good network infrastructure should always encompass redundancy to quickly recover from a

disaster. This document allows for redundancy with consideration given to cost. Redundancy can

be an expensive part of a network and with St Joseph’s limited budget, cost effective solutions

have been considered by utilising existing equipment where viable.

Current server configuration consist of 2 Domain Controller providing Active Directory backup.

The domain controller has ShadowProtect installed and takes snapshots of this server twice a day

and backups up to and external network storage. Backups are performed daily and are taken

offsite. The main Domain Controller has a RAID 5 configuration with hot swappable drives. The

existing UPS (Uninterruptible Power Supply) will be utilised providing protection to the servers

in the event of a power failure. The current UPS provides 2 hours of battery power to keep the

servers protected and online.

After the introduction of laptops strategies must be put in place to ensure that laptops are running

at maximum performance. Power issues and battery life is a major concern and talks are been

held to overcome this hurdle. With a few suggestions of rechargeable options coming to light.

Space hard drives and laptops will be kept on site reducing the risk of students without access to

a computer.


Bugdet Breakdown

The estimate cost of the 3-year IT Plan is approximately $200,000. Costs are calculated on today’s

prices and it assumed that prices are likely to change during the term of this plan. Due to the ever-

increasing change within Information Technology, prices will vary as better cost effective

solutions are discovered. At each stage, a cost analysis will be produced to determine an accurate

total.

For a detail cost analysis of each stage, refer to Budget Breakdown Appendix 2.2.

Implementation Times

Following are the expected start dates of each stage assuming the approval of this project.

STAGE DESCRIPTION DATE

Stage 1: Laptops for Trial Year, Windows 7, New Server Room 2010

Stage 2: Laptops for Years 8-12, Class sets for Year 6-7 Wireless

Upgrades 2011

Stage 3: Fibre upgrade 2012

Stage 4: Server Upgrade 2012

For implementation stages and durations refer to Ghant Chart Appendix 2.6.

Risk Identification

Risks to be considered when implementing the stages in this project are as follows:

• Introducing new technology and the instability of the new operation system Windows 7 is

identified as a risk. St Joseph’s, Stanthorpe has been fortunate with the stability of the

current network and minimal server disruptions to date. This may not be the case in the

early stages after introducing the new OS as improvements and patches may need

applying as problems arise. Some network disruption should be expected. Moving the

servers to the new server room will also causes disruptions to the network.

• Disruptions to learning. Constant problems with laptops will cause major disruptions to

teaching and will frustrate both staff and students. Battery life of laptops will need to

reviewed constantly to determine if better technologies are available. The main focus

here is in delivering a better environment for learning if that is not happening changes

will need to be address as problems arise.


• User rejection is considered a major risk associated with introducing changes to any

network. Users will need to familiarise themselves with the new functions of the network.

Students are considered adaptable and should not have too many problems with the

transition. Whereas, staff may need additional training to empower them with knowledge,

so they can adapt their individual course curriculum in line with the changes. This will be

particularly important if a decision is made to introduce Windows 7, which is

significantly different to the existing system.

• Contractor reliability is considered a risk factor in introducing the changes. Contractors

have a tendency not turn up when they say they will, hence delaying the expected finish

date. To negate contractor unreliability it is recommended that implementation take place

during the school holidays. Especially, in the case of the server, which should be installed

during the December holidays, allowing more time and minimising this risk.

• Cost and time risk factors will be minimised by thoroughly researching changes and

negotiating prices before implementation. Researching also includes investigating and

meeting with contractors to discuss available options. By taking these precautions, it is

hoped that budget blowouts can be minimised.

Assumptions

The prices that are given in this report are based on today’s prices and it is assumed that prices

will vary at the stage of implementation. Estimate quotes were gathered for the purpose of this

report and new quotes will be submitted at each stage.

Time frames may vary accordingly to available funding and time constraint of the contractors

and funding.

It is assumed that during the 3-year period, technology and costs will vary and consideration has

been allocated for this possibility.

Recommendations & Conclusion

Stage 1—Laptop Procurement/Windows 7 Installation/New Server Room

Provide a mobile solution to classes enhancing teaching and learning. The gradual introduction

of laptops will help address problems preventing major disruption to the entire school. Installing

Windows 7 on computers will help address some problems with the current setup, i.e. hardware

and software driver incompatibility issues which is time consuming to technician time. The new

server room will provide a clean temperature controlled room that will be position at the centre

of the network which is not the case with the current setup.


Stage 2—Laptop Procurement

Providing Years 8 - 12 with laptops should be more seamless as teething problems would have

been addressed in the first rollout of laptops.

Stage 3—Laptop Procurement and Fibre Optic Upgrade

Most problems associated with laptop purchases would have been address by this stage. Fibre

optic WAN connection should be available in this area by 2012 and if is noted that the

technology will increase bandwidth to the school providing better internet connection for

programs i.e. CLC, DLP and SAS.

Stage 4—Server Upgrade

Server renewal will be discussed at this stage as current server will be out of warranty. Decisions

will be based on what technologies at the time better suit the schools needs. Some of these

technologies will include wireless connection performance, security, email and WAN

applications that seem to be increasing in education requiring more bandwidth than is currently

available.

Appendix 1

Existing Network Infrastructure

CONTENTS

Network Infrastructure ......................................................................... 1.1

Back-end Infrastructure........................................................................ 1.2

Secondary Campus Front-end Configuration........................................ 1.3

Primary Campus Front-end Configuration ........................................... 1.4

Existing Backbone Cable (Secondary Campus).................................... 1.5

Existing Backbone Cable Diagram (Primary Campus)......................... 1.6

Internet

ISP: halenet.com.au

BDSL 8MB link

Busibox (Router, Gateway)

IP: 10.30.0.6

Ursys: 1300139713

ceostanthorpe

Dlink DGS 3100 24pt

Switch

L2 -IP: 10.30.0.9

Location: Server

Room Admin Dlink DGS 3100 24pt Switch

L2 -IP: 10.30.0.3

Location: Primary Admin

Dlink 1312T W

ebsmart Switch

L3 -IP: 10.30.0.1 12 Fibre ports

Central Core of Network (CON)

Location: Secondary Library

Dlink DGS 3100 48pt Switch

L2 -IP: 10.30.0.5

Location: Secondary Library


L2 -IP: 10.30.0.4

Location: Primary Library

Dlink DGS 1224T Switch W

ebsmart

L2 -IP: 10.30.0.7

Location: Graphics

Dlink DGS 1224T Switch

Websmart

L2 -IP: 10.30.0.8

Location: Art Room

MAXTOR-1

IP: 10.30.0.60

Location: Secondary

Library

Ethernet 500GB

Drive

MAXTOR-2

IP: 10.30.0.61

Location: Primary Admin

Ethernet 500GB Drive

Dlink DES 1024R Switch

IP: No address

Location: Home Ec (Café)Father

(DC01)

IP: 10.30.0.11

Location:

Server Room

Son

(Exchange

Email)

IP: 10.30.0.12

Location:

Server Room

Holy Spirit

(Web

Filtering)

IP: 10.30.0.14

Location:

Server Room

Ghost

(DC02,

Image Server)

IP: 10.30.0.13

Location:

Server Room

Dlink DGS 1224T

Websmart Switch

L2 -IP: 10.30.0.?

Location: Server

Room Admin

MAXTOR-3

IP: 10.30.0.62

Location: Server Room

Ethernet 500GB Drive


L2 -IP: 10.30.0.16

Location: Science Lab

SERVERSSITE BRAND MODEL RAM HHD IP ADDRESS O/S NIC CD BACKUP NAME

Secondary Admin DC IBM eServer x3400 8 GB 1 TB 10.30.0.11 Win 2003 Broadcom DVD-RW IOMEGA HDD Father

Exchange Server IBM eServer x235 1.25 GB 73 GB 10.30.0.12 Win 2003 Broadcom CD-RW Son

Ghost Server 2nd DC IBM eServer x235 1.25 GB 73 GB 10.30.0.13 Win 2003 Broadcom CD-RW Ghost

SurfControl IBM Lenovo 8810DW1 2 GB 160 GB 10.30.0.14 Win 2003 Intel DVD-RW Holy Spirit

SWITCHESSITE BRAND MODEL EXPANSION IP ADDRESS

FIBRE COPPER FIBRE COPPER DATA PHONE

Sec Library CON D-Link DGS-3612G 12 4 6 0 Yes 64 10.30.0.1

D-Link DGS-3100 4 48 40 Limited 10.30.0.5

Primary Admin D-Link DGS-3100 4 24 2 22 Limited 24 10.30.0.3

Primary Library D-Link DGS-3100 4 48 1 32 Yes 48 10.30.0.4

Server Room D-Link DGS-3100 4 24 1 22 Limited 24 10.30.0.9

D-Link DGS-1224T 0 24 0 2 10.30.0.4

Graphics D-Link DGS-1224T 2 24 1 15 Yes 16 16 10.30.0.7

Art Room D-Link DGS-1224T 2 24 1 5 Yes 16 16 10.30.0.8

Science Lab D-Link DGS-3100 4 24 1 1 Yes 24 10.30.0.16

Home Ec D-Link DGS-1224T 2 24 1 4 Yes 16

WIRELESSSITE BRAND MODEL

Sec Library CON Ruckus ZD1006

ROUTERSITE BRAND MODEL

Secondary Administration Busibox Elvstroem 3.1

CABLING Fibre Optics cable joining campus. Refer to Backbone Cable diagram in Appendix for infrastructure.

ST JOSEPH'S SCHOOL BACK-END INFRASTRUCTURE

IP ADDRESS

10.30.0.6

PATCH PANELUSED PORTSNUMBER OF PORTS

IP ADDRESS

10.30.0.2

Appendix 1.2

SITE NO.s BRAND RAM HHD O/S NIC WARRANTYAdministration 2 Lenovo 1.5 GB 40 GB WINXP REALTEK 2009Staff 3 TPG 512 MB 20 GB WINXP REALTEK ExpiredIT Office 1 Coretech 512 MB 80 GB WINXP Intel Pro/100 VE ExpiredLibrary Desk 2 Lenovo 1 GB 80 GB WINXP REALTEK 2008Principal 1 Toshiba Ltop 512 MB 40 GB WINXP 2007Comp Lab 1 15 HP 1 GB 80 GB WINXP REALTEK 2007Comp Lab 2 20 Coretech 256 MB 80 GB WINXP Intel Pro/100 VE ExpiredFilm & TV Room 5 HP 1GB C: 6GB WINXP Intel Pro/100 ExpiredScience Room 9 3 Coretech 512 MB 80 GB WINXP Intel Pro/100 VE ExpiredGraphic Room 4 Coretech 512 MB 80 GB WINXP Intel Pro/100 VE 2008

4 Lenovo 1.5 GB 80 GB WINXP Broadcom 2008Art Room 2 Coretech 512 MB 80 GB WINXP Intel Pro/100 VE 2007

2 Lenovo 1 GB 80 GB WINXP Broadcom 2008Guidance Office 1 Toshba Laptop 512MB 20 GB WINXP ExpiredMobile Staff 9 Toshiba 2 GB 160 GB WINXP REALTEK 2009

TOTAL WORKSTATIONS 74

PRINTERSSITE NO.s TYPE WARRANTYAdministration 1 Laser Expired

1 Laser/Scanner 2007Staff Room - 10.30.0.25 1 Colour Laser Expired

10.30.0.28 1 PhotocopierPrincipal 1 Laser ExpiredComp Lab 1-10.30.0.21 1 Laser 2009Comp Lab 2-10.30.0.22 1 Laser 2009Art Room - 10.30.0.29 1 Colour LaserLibrary Desk 1 Laser ExpiredGraphics - 10.30.0.26 1 Laser

1 Inkjet A3

SITE NO.s TYPE CONNECTED BY SHARED WARRANTY

Comp Lab 2 1 Flatbed USB No Expired

SITE NO.s TYPE

Secondary 1 1800 ANSI

TV Room 1 Dell

BRAND MODEL WARRANTY

Sony VPLCS5ED 2006

HP2050 Network

HP 3300C SL-17

SCANNERSBRAND MODEL CONNECTEDTO

FS820 NetworkCanon IX4000 MAN-003Kyocera FS820

Konica Minolta 2530n Network5500

SECONDARY SCHOOL CAMPUS FRONT-END CONFIGURATIONWORKSTATIONS

BRAND MODEL CONNECTEDTOHP LaserJet 1100 FL-20085Sharp AR-M160 FL-20084

Richo Photocopier

2007

Network

HP LaserJet HP2050 Network

Konica Minolta PagePro 1400w JosieKonica Minolta 2530n Network

Acer LaptopPagePro 1400wKonica Minolta

DATA PROJECTORS

HP LaserJet

Appendix 1.3

SITE NO.s BRAND RAM HHD O/S NIC CD WARRANTY

Administration 2 Coretech 512 MB 80 GB WINXP REALTEK CD-RW 2007

Staff Room 2 Lenovo 2 GB 160 GB WINXP INTEL PRO DVD-RW 2008

Principal 1 Coretech 512 MB 80 GB WINXP REALTEK CD-RW 2007

Library Desk 1 Lenovo 1.5 GB 80 GB WINXP BROADCOM DVD-RW 2008

Library 16 Lenovo 2 GB 160 GB WINXP INTEL PRO DVD-RW 2009

Classrooms 5 HP 2 GB 160 GB WINXP INTEL PRO DVD-RW 2009

11 Coretech 2 GB 160 GB WINXP INTEL PRO DVD-RW 2009

Mobile Laptops 10 Toshiba 2 GB 160 GB WINXP REALTEK DVD-RW 2009

Whiteboard Laptops 1 HP 2 GB 160 GB WINXP INTEL PRO DVD-RW 2009

Teacher Latops 4 Toshiba 2 GB 160 GB WINXP REALTEK DVD-RW Jul-09

TOTAL WORKSTATIONS 53


Administration 1 Laser USB Yes 2008

Staffroom - 10.30.0.28 1 Copier CAT5 Yes

Library Desk 1 Laser USB No 2008

Library - 10.30.0.23 1 Laser CAT5 Yes 2008

Staff - 10.30.0.24 1 Colour Laser CAT5 Yes Expired


Library 1 Flatbed USB No 2005

SITE NO.s TYPE

Primary 1 1800 ANSISony VPLCS5ED 2006

WARRANTY

DATA PROJECTORSBRAND MODEL

HP 2200 Pri-008

Kyocera FS1010 Network

BRAND MODEL CONNECTEDTO

Fjui Xerox

5500

Docuprint 204A

SCANNERS

Konica Minolta 2530n

Library Front Desk

NetworkRioch Photocopier

Network

PRIMARY SCHOOL CAMPUS FRONT-END CONFIGURATION

CONNECTEDTO

Front Desk

BRAND

Fuji Xerox

WORKSTATIONS

MODEL

Docuprint 204A

Appendix 1.4

Appendix 1.5

Existing Backbone Cabling (Secondary Campus)

Fibre Optic Cable

Cat 5 Cable

Appendix 1.6

Existing Backbone Cabling (Primary Campus)

Fibre Optic Cable

Cat 5 Cable

MAINTENANCE


MAINTENANCE

BACKUP POLICY

Daily backups to USB external drive taken off site.

Twice daily backups/snapshots to Maxtor network drives from ShadowProtect

Monthly backups external Backup.

DISASTER RECOVERY PLAN

St Joseph’s Computer Network has been planned with a strong emphasis on redundancy. The

network consists of two domain controllers and in event that one fails the other can take over the

roll. The network switches are consistent and in the event that one fails the whole network is not

affected. The main switch in the secondary library is the only weak link and should this switch

fail it can be temporary replaced with a switch from the manual arts or primary library until a

replacement arrives. Two domain controllers so active directory can authenticate users.

DISASTER PREVENTION CHECKLIST

1. Location of backups and equipment

2. Identify the impact

3. Regularly update inventory and plans

4. Lock doors and secure keys

5. Don’t leave sensitive material out overnight

6. Close drawers and cabinets

7. Maintain a stable climate

8. Position of fire doors and fire extinguishers clearly visible

9. Regular maintenance, backups and service

10. Regular building inspections.


In the event of a disaster such as fire or flood the following protocol should be implemented.

EMERGENCY CONTACT LIST

Principal: Bob Knight

Mobile: 0429 348 612

APA (Primary Campus): David Fleming

Mobile: 0422 329 605

System Administrator: Angie Ezzy

A/H Phone: 07 46813925

Mobile: 0418 75 99 20

Administration: Cathy Sullivan

A/H Phone: 46812414

Mobile: 0418 812 406

DISASTER RESPONSE PROCEDURES

• Initial Recovery Efforts

• Call for assistance

• Prepare repair area

• Assign responsibilities

• Fire

o Clean-up. Remove soot, ash, broken glass etc.

• Water Damage

o Clean-up. Drying, assess damage.

• Establish priorities.

• Log fault with service provide to replace damaged part. (Check warranty).

• Wait for replacement to arrive.

• Replace faulty part

• Restore data from daily backups.

• Test replacement

• Go online


SERVICE AGREEMENTS WITH EXTERNAL SERVICE PROVIDERS

Synergy

Toowoomba

Phone: 46320400

Fax: 07 4632 0401

4 year warranty contract for workstations. 3 year warranty on servers.

BUSIBOX

Duration: 1 year support

Technical Support, Ursys Pty Ltd.

Phone: 1300 13 97 13

Email: [email protected]

Libcode

Support System

Phone: (07)46332604


Halenet

Railway St, Stanthorpe Q 4380

Phone: 07 46814999

Fax: 07 46814623


Data3 Software provider

07 3371 8088


ROLES AND RESPONSIBILITIES

NAME ROLE RESPONSIBILITY

BOB KNIGHT PRINCIPAL • MONITOR AND APPROVE ALL

ICT PROJECTS

DAVID FLEMING APA (PRIMARY

CAMPUS)

• PLAN CURRICULUM NEEDS

• ASSIST SYSTEM

ADMINISTRATOR

ANGIE EZZY SYSTEM

ADMINISTRATOR

• MAINTAIN ALL NETWORK

HARDWARE

• INSTALL HARDWARE AND

SOFTWARE

• REPAIR HARDWARE

• ADVICE ON NETWORK NEEDS

EQUIPMENT ROLLOVER PLAN

• Servers have a 3 year next day on-site warranty and must be replaced during the 4 year.

• Network (switches, routers etc) will be reviewed every 3 years and will depend on new

technology developments.

• Existing workstations have a 3 year warranty and should be replaced once warranty expires.

• New workstations are purchased from Synergy and come with a 4 year warranty, so Syngery

workstations will be replaced in their 5th year.

SOFTWARE UPGRADES

• Server software will be upgraded when servers are upgraded which equates to every 3 years.

• Upgrades to workstation operating systems will occur with procurement as OEMs are

purchased with hardware.

• Software reviews will take place annually and assessment will be based on new technologies.

Appendix 2.1

ORGANISATIONAL CHART

BOB KNIGHT

(Principal) PETER STEWART

(CEO IT)

PAUL WATIKINS

(CEO IT)

CHRIS HETHERINGTON

(CEO IT) ANGIE EZZY

(System Admin)

MARIA DAVIES

(Bursar)

DAVID FLEMING

(Ass. Principal Pri)

SONYA LYNCH

(CEO Finance)

ST JOSEPH’S

STAFF

ST JOSEPH’S

STUDENTS

ST JOSEPH’S SCHOOL

STANTHORPE

TOOWOOMBA CATHOLIC

EDUCATION OFFICE

ST JOSEPH’S SCHOOL, STANTHORPE

NETWORK END USERS

CONTRACTORS SUB-

CONTRACTORS

EXTERNAL LABOUR

POLICIES AND

PROCEDURES


POLICIES/PROCEDURES

Acceptable Use Policy

See attached

School Board ICT Policy

See attached

Email Policy

See attached

Privacy Policy

See attached

Annual review of ICT Plan

To occur in February every year.

Security

• Physical

• Locked doors

• Cable ties

• Password policy

• Must contain more than 6 characters

• Logon

• Lockout after 3 attempts at logon

• Glue power supply voltage switch

Access times

Staff have computer access between the hours of 7am-10pm.

Students have computer access between the hours of 8.30am-4.00pm.

Budget implications

Maintaining and implementing the above policies will cause an increase in costs, but should

prevent major damage which will incur large unexpected costs.

ICT BUDGET


ICT BUDGET

The following budget outlines expected annual costs associated with maintaining the current

network and keeping pace with changing technologies.

2010 Budget Plan

DESCRIPTION COST

Hardware (Capital Costs) $50000

Software (Licensing/Maintenance/Upgrades) $10,000

Professional Development (30% of PD Budget)

Consumables

Internet $2500

Support

Webpage development and maintenance $5000

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