SPFest Chicago - Do we need metadata in Office365

@valleelp #SPFestChicago SPFest Chicago

DO WE STILL NEED METADATA IN OFFICE 365

December 7th 2017


@valleelp

https://en.share-gate.com/blog

SHAREGATE | PRODUCT MANAGER | SPEAKER

LOUIS-PHILIPPE

VALLEE


LET’S LOOK BACK A LITTLE


NO MORE FILE SYSTEMS

OUR DOCUMENTS ARE

GOING TO SHAREPOINT


Migration project


ORDER IS ACHEIVED


OUR

AGENDA

NEW WAYSTO FIND

DOCUMENTS

THE METADATA

DO WE

NEED

METADATA?

PAIN


THE METADATA PAIN


PROJECT

NOT IN

TERM SET


FOR REAL ?


WORKS WITH OFFICE ONLINE

YOU CAN’T CHECK IN

GREAT! BUT WHY METADATA THEN ?


FOR REAL ?

PLEASE.


MAKE IT

STOP!


Ben the IT admin


WE’LL USE DEFAULT VALUE SETTING


CAN I JUST …

SAVE AND

MOVE ON ?


Managing metadata is a pain

for end users and hinders

adoption


DELVE

1


http://buff.ly/2sm39jV by Jeff Fried

http://buff.ly/2sm39jV

https://searchexplained.com/author/jeff-fried/


Surfaces all types of information based on your permissions, position

and other personal info it knows about you and your colleagues.

AI-assisted

Microsoft

Graph


One of the biggest complaints of any

Intranet or document management

system is that people cannot find

documents, no matter how good the

taxonomy or search engine.


#Awesome


USE CASE:

TAG ALL USEFUL

DOCUMENTATION FOR

NEW EMPLOYEES


AUTHOR

#TAGS

FAVORITE

LOCATION

NEED MORE

METADATA?


GROUPS

2


EVERYBODY TALKS

ABOUT GROUPS


LETS

DIVE IN A LITLE

DEEPER


LETS SEE

WHAT IT

OFFERS

ONLY

SECURITY


…

SELF SERVICE FOR COLLABORATION


LETS SEE

WHAT IT

OFFERSMODERN

TEAM SITE


LETS SEE

WHAT IT

OFFERS

FOLDER


FOLDER ARE CREATED FOR EVERY CHANNEL IN TEAMS


USING FOLDERS


ONEDRIVE

SYNC

ON-

DEMAND

https://blogs.office.com/2017/05/11/introducing-onedrive-files-on-demand-and-

additional-features-making-it-easier-to-access-and-share-files/


WHAT ABOUT

THE SEARCH ?


PORTAL

SEARCH


LOCAL

SEARCH


GLOBAL

SEARCH

WHERE IS MY

REFINEMENT PANEL ?


HUB

SEARCH


GET BACK TO WHAT

YOU WERE DOING


[ANNONCMENTS]

THE MODERN SEARCH

https://blogs.bing.com/search/2017-09/finding-what-you-need-at-work-just-got-easier-with-bing-for-business

https://techcommunity.microsoft.com/t5/Security-Privacy-and-Compliance/Introducing-Multi-Geo-in-Office-365/ba-p/107016MULTI-GEO

BING FOR

BUSINESS

SEARCH IN WINDOWS & TEXT

EXCTRACTION FROM IMAGES

https://blogs.bing.com/search/2017-09/finding-what-you-need-at-work-just-got-easier-with-bing-for-business

https://techcommunity.microsoft.com/t5/Security-Privacy-and-Compliance/Introducing-Multi-Geo-in-Office-365/ba-p/107016


Bing for business pulls this data from across the Microsoft Graph and the web to create an experience where

you get all this information in one place, so you save time searching.


Multi-Geo enables a tenant to span across multiple Office 365 datacenter geographies (geos)

Store your Exchange and OneDrive data, at-rest, on a per-user basis, in their chosen geos


GET BACK TO WHAT

YOU WERE DOING

https://searchexplained.com/thoughts-modern-search-experiences-in-office365/


I’M STILL

NOT SURE


YOU ARE PROBABLY RIGHT


COLLABORATION

COPORATE DOCUMENT

MANAGEMENT

VS


Apply labels to content automatically if it matches

specific conditions

(sensitive information or matching keywords)

DATA RETENTION


Auto tag label only available with E5 subscription

https://support.office.com/en-us/article/Overview-of-labels-af398293-c69d-465e-a249-d74561552d30

Only one label at the time on a document

Default labels are not granular

in a SharePoint Library


IN THE END, REMEMBER…


COLLABORATION IS MESSY

DON’T FORGET USERS


ARE NOT DEAD


MICROSOFT STILL INVESTS

A LOT IN METADATA


CONDITIONAL FORMATING

https://techcommunity.microsoft.com/t5/SharePoint-Blog/Updating-content-management-for-the-cloud/ba-p/106615

https://techcommunity.microsoft.com/t5/SharePoint-Blog/Updating-content-management-for-the-cloud/ba-p/106615


New Data Information Panel (DIP)

http://sympmarc.com/2017/11/16/the-new-dip-the-sharepoint-properties-panel-arrives-in-word/

http://sympmarc.com/2017/11/16/the-new-dip-the-sharepoint-properties-panel-arrives-in-word/


COMING UP FOR END USERS

https://en.share-gate.com/blog/microsoft-ignite-2017-takeaways-an-updated-sharepoint-roadmap#comment-3651124066

https://en.share-gate.com/blog/microsoft-ignite-2017-takeaways-an-updated-sharepoint-roadmap#comment-3651124066


Thank you!

Follow me for more @valleelp

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