Smart Meetings and Intelligent Spaces

Jon Howell Smart Spaces & IoT EMEA

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Aruba Location Services in the Digital Workspace

Engage on guest

Wi-Fi portals, with

content per

location and

LobbyConnect/

Envoy

Analyze space

utilization and

engage users with

Wi-Fi presence

Accelerate

engagement with

Bluetooth powered

proximity services

Improve experience

with indoor maps

and Bluetooth

powered blue-dot

navigation

Improve staff

productivity with

Bluetooth powered

indoor asset

tracking

ClearPass A.L.E / Central Api/ SpaceIQ

Meridian

Digital Concierge Analytics Employee Engagement Asset Tracking

Add user value

and custom

triggers with

wireless charging

Power

Aruba Technology Enables The Smart Office Feature Sets

Aruba

ClearPass &

Introspect

Meridian &

BLE & App

location

Aruba

WLAN & ALE

Wayfinding Parking

Asset Monitoring

Visual Remote Guidance

CCTV & Video Analytics

Intelligent Spaces Analytics- LRT

Sensors

Digital Signage & Media Streaming

Self-service services

Asset Tracking

Find

Colleagues

Access Control

Guest Access

Employee Secure Access Room Check In

Digital Concierge

Chargifi

Network

Network Intelligence

Solution: How Does the Ecosystem fit?

Aruba BLE Meridian SDK and API PxWE Web Api

Room Booking & Desk

Provides – Location, Find my Friend, Navigation and Campaigns/ Triggers

Provides – Back end room and desk booking with Digital Concierge via CPPM

Provides – User Experience via iOS and Android inc 59 feature sets and community

Aruba Meridian & Clearpass

Robin Powered & Teem Connected Employee

Experience

Drivers: Challenges and Outcomes

The smart workplace: Why now?

• Problem 1: Workspace supply and demand with increasing real estate prices.

• Problem 2: Booking tools people hate using! – Retention. • Problem 3: Manifestation of the problems through employee behaviour

Challenges faced by employees:

– Is the Board Room available tomorrow?

– Is there a room available with a screen and projector / Apple TV

– I’ve never been to this office before, where is

– Tell me when the balcony room becomes available.

– No consequences for worst offenders.

– Parking reservation and booking for guests.

– Guests need Wi-Fi authentication and securely.

– I’d like catering with the meeting.

– The room needs cleaning..

Challenges faced by employers:

– We need to Engage with Visitors and Employees

– with notifications about in-house services and events

– We need to give guests turn-by-turn directions to their meetings and live bookings

– We need to analyze trends in conference room use over time.

– Retention, the workspace should be an easy to work with & intuitive environment:

Business drivers – 3 focus points.

Increase workspace efficiency

– by giving guests turn-by-turn directions to their meetings and live bookings

Increase building efficiency

– by reducing power to unused rooms, reducing air conditioning and heatmap of usage

Increase guest and employee satisfaction – by making the workplace easier

and open to work in. Guests enjoy a modern and slick approach.

Solution: End to end workspace intelligence

Multiple Sources, Multiple Resources = Intelligent Space.

Customers are asking for:

– Need for Seamless, centralized management

– Management dashboard

– Security

– Visitor management

– Calendar integrations

– Desk reservations

– Workplace data that matters

– Room utilization

– Meeting cancellations

– Zombie meetings

– Meeting duration

– Meeting participants

– Visitor details

– Resource popularity

– Compare metrics by location

Digital Concierge: ClearPass integration (Teem LobbyConnect / Envoy)

– Eliminate paper visitor logs while easily keeping track of

who is visiting your office and when they are checking in.

The solution also remembers everyone who checks in

so returning visitors don't have to fill in all of their

information every time they visit.

– USE THIS TO PUSH THE CORPORATE APPLICATION.

App-based customizable room panel: Big Differentiator.

– Fight room theft with highly

visible schedules

– Stop no shows by requiring

meeting check-ins

– Use to show or report faulty

room facilities ie Apple TV or

Projector

– Runs on Ipad/ Android/

Amazon Kindle HDs- huge

differentiator.

– Now on Crestron

– Teem Eventboard / Robin

Rooms

Mobile apps – Booking on the move:

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– Accurate real time occupancy

– Instant auto check-in and out

(BLE)

– 3m accuracy indoor navigation

using Meridian

– Find my friends Location

Sharing through Meridian.

– BLE room authentication and

trigger.

– Asset track enablement (Aruba

Wifi and Meridian)

– Compare schedules with rooms.

– Integration SDK with leading

booking platforms.

– Room and Desk Booking

– Wireless charging integration.

Intelligent Chat Based Room Booking – Skype/ Slack

– Slack + Skype API integration for intelligent

interaction

– Converse with the room directly using the bot

function

– Reduces pressure on facilities and concierge.

IDENTITY

SOURCES

Detailed Reporting and Analytics

– Monthly or weekly reports sent via email or push messaging to all employees or facilities

– Busiest location comparison and events weekly update

– Busiest users

– Worst offender

Extras…

Find Critical/ High Value Assets: Aruba Tag

Aruba APs

and Sensors Aruba Tags

Target parameters and use cases

High level management and eliminate loss of assets

100 tags tracked in real-time per observer

2-year battery, 1-2 mins latency, 3-5 meters accuracy

Capabilities

Snap-on, zip-strap, mount-design deployment accessories

Aruba Tags mobile app to install and monitor tags

Centralized monitoring and firmware upgrades

Zone-based notifications with entry and exit

Group and label tags for common workflows

Real-time tag location data via mobile SDK and API

REMEMBER: Aruba Wifi Only!

Meridian Integration with Chargifi:

• Measuring attendance in micro-spaces and enabling

desk booking with user return/ value

• Enabling Meridian navigation to a charging spot and

showing if it is in use.

• Future integration with Java based SDK

Vertical: All Partner: Chargifi

Building Intelligence through Meridian: SpaceIQ

Vertical: Enterprise / Smart Office

Partner: SpaceIQ

SpaceIQ as the single source of truth for space assignments and

placemark definitions.

Meridian maps automatically updated with the right content as

SpaceIQ creates and updates points of interest and seat

assignments.

Meridian SDK allows the user mobile app to be updated in real-

time with latest map, resource, and people information.

Examples:

Real example! HPE Aruba Office ASQ London

New app: CBRE 360:

New Engage Partner! - OfficeApp

Summary

IDENTITY

SOURCES

Outcome after all of this: Your Secret Weapon for a Better Workplace

– Learn how meetings are impacting your company’s productivity and culture, and how to

improve them.

– Uncover how your space is being used, and then use the data to make facilities data-

based decisions using our in-app recommendations.

– Keep track of which meeting room technology is being used most, and which is causing

the most issues, impacting productivity of meeting participants and IT and facilities staff.

More than a meeting room booking system, HPE Aruba gives you intelligent tools

and powerful workplace analytics to optimize your most valuable resources:

Your people, places and technology.

SMART DIGITAL WORKPLACE PARTNERSHIPS THOUGHT LEADERSHIP, BEST PRACTICES, TECH INTEGRATIONS

Global Real Estate

Next Gen UCC

Visitor Registration and Room

Reservations

ARUBAEDGE PARTNER PROGRAM

Lighting, Situational Awareness,

Space Management

Thank you

IDENTITY

SOURCES

Example Analytics 3

IDENTITY

SOURCES

Example Analytics 4

IDENTITY

SOURCES

Example Analytics 5

IDENTITY

SOURCES

Example Analytics 6

World Map

SpaceIQ

Confid

entia

l

Example Space IQ Analytics:

SpaceIQ

Confid

entia

l

Touch Screen Kiosk to Interact with Desks & Meeting Rooms