Using the UDS Mapper to Create Service Area Maps Webinar 1

We will start at 2 minutes after the hour

Slides from today’s webinar can be found on the UDS Mapper website in the Tutorials & Resources tab in the Tutorials section

Using the UDS Mapper to Create Service Area Maps

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Go to Webinar Attendee Screen

Open/close control panel with orange arrow

Keep control panel open by clicking View and unchecking Auto-Hide the Control Panel

Type questions into the question box (do not raise hand)

Using the UDS Mapper to Create Service Area Maps

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Today’s Slides

UDS Mapper webinars are recordedDownload the slides on the UDS Mapper website

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Today’s Agenda

How to create a service area map

How to print your map

Finding user support after the webinar

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What is the UDS Mapper?

An online mapping tool developed to provide access to maps, data, and analysis using Uniform Data System (UDS) and other relevant data to visualize service area information for Health Center Program (HCP) awardees and look-alikesCompares HCP awardee and look-alike data to community/ population data and shows spatial relationships between the program, community attributes, and other resources

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Who Can Use the UDS Mapper?

The UDS Mapper is open to everyone, not just HCP awardees and look-alikes

To begin using the UDS Mapper all you have to do is register for a user name and password at www.udsmapper.org

More than one person from an organization can have a login for the UDS Mapper

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Register for a New Account

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Bureau of Primary Health Care Requested Service Area Maps Bureau of Primary Health Care (BPHC) often asks for maps and data tables to

accompany grant and funding applications

UDS Mapper is a foundational tool for these requests

Strongly recommended elements from UDS Mapper:• Map• Data Table• Total # Unserved Low-Income Population

Optional elements from UDS Mapper:• Penetration of low-income population rate for service area• Distance and travel time to nearest site of another awardee or look-alike• Special circumstance data

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Service Area Map Requirements

Proposed service area should be highlighted

Proposed location should be added to the map and labeled

Health Center Program (HCP) sites (not admin locations) should be turned on and labeled

Rural Health Clinics (RHCs) should be turned on but not labeled

Hospitals should be turned on but not labeled

National Health Service Corps (NHSC) sites should be turned on but not labeled

Depending on the type of opportunity you are responding to, you may need to turn on Medically Underserved Areas/Populations (MUA/Ps)

You do not need to outline your service area

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Walkthrough of the UDS Mapper

How to use the UDS Mapper tool to:Create required service area mapsCreate required data tables Print or export final products

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Don’t Forget to Type in Questions

Open/ close control panel with orange arrow

Keep control panel open by clicking View and unchecking Auto-Hide the Control Panel

Type questions into the question box (do not raise hand)

Using the UDS Mapper to Create Service Area Maps

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Navigating the Map

There are many ways to move around the map• Zoom• Pan• Enter place name• Enter ZIP Code/ZIP Code Tabulation Area (ZCTA) number

See the UDS Mapper tutorial Navigate to a Location on the Map

• https://www.udsmapper.org/docs/HowtoNavigatetoanAreaontheMap-2018-04-24ws.pdf

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Search for Area of Interest

UDS Mapper works best at the local level

In the Explore Service Area tool Search Box, enter the location you want to view and select correct option from drop-down box

• Search list is organized by type of location

PLACEHOLDER

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Change Basemap (Optional)

UDS Mapper starts off with a descriptive basemap and ZCTA labels off

To create a map similar to the old default view, use the Boundaries and Optional Layers tool in the Tool Box (to turn ZCTA labels on) and the Basemaps tool in the Tool Kit (to change to the Canvas basemap)

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Add ZCTA Labels (Optional)

Geographic boundaries and relevant areas (e.g., HPSAs, MUA/Ps, congressional districts, etc.) can be found in the Boundaries & Optional Layers tool

To turn on labels for an added layer, click the A button to the right of the layer name

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Ways to Determine Service Area

Service area is based on strategic planning, for example:Based on where your patients are already coming from

• Data from Uniform Data System (UDS)• Data from Electronic Health Records

Based on distance from a locationBased on population data

• Penetration of Low-Income• Demographics/health outcomes/social determinants

Based on a list provided by BPHC

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Adding ZCTAs (1)

Many ways to add ZCTAs to your service area:• Click on each ZCTA in the map one by one• Type in one by one• Copy and paste a list of ZCTAs• Add ZCTAs by county• Paintbrush tool

See the UDS Mapper tutorial Use the Explore Service Area Tool: By Geography

• https://www.udsmapper.org/docs/HowtoUsetheExploreServiceAreaToolByGeography-2018-04-26ws.pdf

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Adding ZCTAs (2)

See the distance from a location (based on time or distance) and select all ZCTAs that are part of that area See the UDS Mapper tutorial Use the Explore Service Area Tool: By Distance

• https://www.udsmapper.org/docs/HowtoUsetheExploreServiceAreaToolbyDistance-2018-05-09ws.pdf

Select areas served by a health center based on UDS report See the UDS Mapper tutorial Use the Explore Service Area Tool: By Patient Origin

• https://www.udsmapper.org/docs/HowtoUsetheExploreServiceAreaToolByPatientOrigin-2018-04-27ws.pdf

Do not outline your service area

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Select ZCTAs in Your Service Area

Selected ZCTAs will have a dark outline, be covered in a black dotted pattern (reflected in the legend), and listed in the Selected ZCTAs box

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Adding Points to the UDS Mapper

Drawing tools are the easiest way to add a few points• See the UDS Mapper tutorial Draw Your Own Points, Lines, Shapes,

and Labels– https://www.udsmapper.org/docs/HowtoDrawYourOwnPointsLinesShapesin

theUDSMapper-2018-05-08ws.pdf

The Map My Data tool is the easiest way to add many points

• See the UDS Mapper tutorial How to Upload Your Own Data in the UDS Mapper

– https://www.udsmapper.org/docs/HowtoUsetheMapMyDataToolintheUDSMapper-2018-04-26ws.pdf

• Be sure to label your added point(s)!

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Add Point of Proposed Location Click the

Drawing tools button in the lower left Tool Kit

Choose a color if desired and select type of drawing to add to the map

Click on the map to start drawing

To complete a label, hit Enter on your keyboard

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Adding Locations of Health Related Facilities

Open Health Related Facilities tool• See the UDS Mapper tutorial How to Add Health Related Facilities on the

Map– https://www.udsmapper.org/docs/HowtoAddHealthRelatedFacilitiesontheMap-2018-

05-09ws.pdf

BPHC Project Officers want to see HCP sites (service access points, not administrative locations), RHCs, hospitals (particularly Critical Access Hospitals [CAHs]) and National Health Service Corps (NHSC) sites

• You cannot add just CAHs - you will have to turn on all hospital types; CAHs will be red

• NHSC sites are not required for Change in Scope maps Read the instructions from BPHC carefully to see if other

providers need to be added to the map

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Add HCP Sites, RHCs, Hospitals, and NHSC Sites

Turn on Health Center Service Access Points in the Explore Service Area tool

In the Explore Health Related Facilities tool, click the checkboxes to the left of the types of facilities you would like to add

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Proximate/Adjacent Sites

BPHC Project Officers also want to see HCP service access points, RHCs, hospitals, and NHSC sites that are in the ZCTAs that are proximate/immediately adjacent to your service area Look at the ZCTAs surrounding your service area to make sure you can see these when printing your map

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Determine What Should be Labeled (1) Label these health

center sites because they are in ZCTAs adjacent to your service area

Using your mouse, roll over the ZCTAs that have a health center site in them; if the ZCTA touches your service area, that health center site should be labeled

Remember - only label your proposed location and health center access points

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Determine What Should be Labeled (2)

Do not label this health center site because it is not adjacent to your service area If you

specifically mentioned in your narrative a site that is not adjacent, you may still choose to label it

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Before Adding Labels, Check Your Print Preview

Labeling items in Geographic Information Systems (GIS) mapping applications is tricky, no matter what system you are usingWhen you label items and then change the zoom, labels will not move perfectly Check the preview to be sure you are working on the zoom level that you will use for your final map

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Print Map Options (1)

In the Print view you can choose to switch the orientation of the page or make the map a full page map

• Default is portrait-oriented, half-page mapDetermine which layout best shows off your area and the immediately adjacent ZCTAsSee the UDS Mapper tutorial How to Save or Print in the UDS Mapper

• https://www.udsmapper.org/docs/HowtoSaveorPrintintheUDSMapper-2018-05-08ws.pdf

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Print Map Options (2)

IMPORTANT: For some Bureau of Primary Health Care opportunities, the map and data table count toward your page limit If you select Full Page map options, your legend will be pushed to a second page

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Portrait, Half-Page Map This is the

default print layout which may not be appropriate for your service area

Currently at this zoom level, the service areas and adjacent ZCTAs are cut off

To allow for full display, change orientation and/or zoom

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Landscape, Full-Page Map; Original Zoom For this service

area, the original zoom works when orientation is switched to Landscape on a full-page map

Entire service area, and the adjacent ZCTAs with health centers that must be labeled, are visible

Use this as layout for final map

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Add Labels (1)

Use the Drawing tools to add labels TIP: make a list of all the places to be labeled, create ALL the labels, and THEN move them into position

• Roll over each place to be labeled and write down the organization name, not the site name

• Label sites as Organization Name site

Label everything that is required and nothing more unless you need it to make a pointMake sure you don’t place labels too far beyond the bounds of your service area because it all has to fit in your final layout

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Add Labels (2) To add labels in

the UDS Mapper, click the Drawingtools in the Tool Kit

Change the color if desired by clicking on the Palette

Click the Labelicon, click in the map, and add your label

Click Enter on your keyboard

Click and drag the label to reposition

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Final Map

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When You Label First then Adjust Zoom

Just so that you can see what happens if you adjust your zoom for final layout after adding labels, the labels will move Figuring out

your label first may save hours of adjustments

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Data Table

Be sure data are for combined (that means awardee and look-alike data are aggregated) – this is the default option Data table should have elements for standard UDS Mapper Report – this is the default option Should not have any other data elements unless they are necessary to make your case You may need to see Low-Income Not Served by Health

Centers (#) – this element is not required on your data table but you may want to add it in order to get the number for your application

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Check the Data Table The default option is

Combined; do not change it prior to printing the report

The default table is the Standard UDS Mapper Report with the minimum items you should include; we recommend that you include only these items

Click the other tabs and then Select None to remove other things you may have added, unless needed to make your case

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Add Low-Income Not Served by Health Centers

You will need to report Low Income Not Served by Health Centers for the service area

Add this column to your dataset to get the number

This is not required for your final data table so turn it off after you get that number

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Creating Final Report

Once you have your map zoom selected and your data table options set, you can create your reportClick the Printer icon in the lower left Tool Kit In the Print Preview, adjust your map settings, add a title, and be sure to include the map and data table in your printout

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Be Sure to Add Data Table and Title Map

Make sure you check the Data Table option to include it in your printout You can add a title to your map in the Print Preview page

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Full Page Map Pushes Legend to Second Page

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Final Report (1)

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Final Report (2)

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Final Report (3)

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Tutorials & Resources

Thank You!

If you have additional questions or feedback after the conclusion of this webinar, please use the Contact Us form provided on the UDS Mapper site:

https://www.udsmapper.org/contact-us.cfm

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