SharePoint Saturday Belgium 2014 All about OneDrive for Business and OneDrive

All about OneDrive and OneDrive for Business

Hans Brender

Contact details Hans Brender

CEO sqtm PSC GmbHMVP SharePoint Server

Telefon +49 7361-460791 Mobil +49 171-7736198

E-Mail [email protected] Blog http://hansbrender.wordpress.com or Facebook, Twitter, Xing, LinkedIn, Yammer, …

Agenda • Recap

• Languages and Logos

• History

• The difference and the new one

• Architecture

• Apps

• Limits and Restrictions

• SDPMove

• Link list

Slides

Admin Add

The New Office

Office 365 Adapter

Office 365 Adapter

Office 365 Switch Plans

Embedded Images

Updated Lync mobile clients

Q&A manager

Directory Sync Max Objects

Auto Increase

DirSync Scoping and Filtering

Exchange Online Inactive

Mailboxes

Lync Online Integrated Reporting

Office Web Apps

Update

Retention policy and tag management

EXO: 50 GB Mailboxes

Excel Web App update

Lync meeting scheduling from

OWA

Exchange Online

Archiving add-on

OneNote for iPad

Recap: what MS delivered in 2013, since GA (Feb)

Go Daddy Integratio

nEXO: 50 GB Mailboxes

Exchange group naming policy

Directory Sync Max Objects Auto

Increase

Office on the Web

Message Center

OWA for iPhone & OWA for iPad

Encrypted Data

Project codename “GeoFlow” preview

for Excel

Directory Sync Max Objects Auto Increase

Project codename “GeoFlow” preview for

Excel

Connecting Skype & Lync

Office Mobile for iPhone & Android

phones


Message Center

Admin AddOffice 365 Adapter

Office 365 Switch Plans

Embedded Images

Updated Lync mobile clients

Q&A manager

Directory Sync Max Objects

Auto Increase

DirSync Scoping and Filtering

Exchange Online Inactive

Mailboxes

Lync Online Integrated Reporting

Office Web Apps

Update

Retention policy and tag management

Excel Web App update

Lync meeting scheduling from

OWA

Exchange Online

Archiving add-on

OneNote for iPad

EXO: 50 GB Mailboxes

Exchange group naming policy

Directory Sync Max Objects Auto

Increase

Office on the Web

OWA for iPhone & OWA for iPad

Encrypted Data

Project codename “GeoFlow” preview

for Excel

Directory Sync Max Objects Auto Increase

Project codename “GeoFlow” preview for

Excel


Message Center

Yammer app for iOS7

Improved Sharing Emails

PDFs in Word Web Apps

90-day recycle bin + versioning on by

default

Touch Design

SkyDrive Pro ups default to 25GB + quota management

“Post” to Yammer

CSWB & Cross-site publishing

Shared with Me

SharePoint Newsfeed App (Win8, WP8,

iOS)

Members can share + All on

To… line

SharePoint Online Platform

Improvements

Yammer basic integration

SkyDrive Pro Sync for Windows

(standalone)

Get a Link

2GB File upload limit

Office Mobile for iPhone & Android phones – support

SkyDrive Pro

Go Daddy Integration – SPO Public

Website domain

10,000 new site collection limit, up from 3,000

SkyDrive Pro apps for Windows 8 & iOS –

v1.0 & v1.2

Improved Office Web

Apps capabilities

Recover SharePoint site collections –

recycle bin

2013

Power BI preview

Sprachen

Standalone Version

ArabicBulgarianChinese (Simplified)Chinese (Traditional)CroatianCzechDanishDutchEnglishEstonianFinnishFrenchGermanGreekHebrewHindiHungarianIndonesianItalian

JapaneseKazakhKoreanLatvian LithuanianMalay (Malaysia)Norwegian (Bokmål)PolishPortuguese (Brazil)Portuguese (Portugal)RomanianRussianSerbian (Latin)SlovakSlovenianSpanischSwedischTurkishUkrainian

No language logo – no Standalone clienthttp://support.microsoft.com/kb/2903984/de

Am31.12.2010Ray Ozzie leaves

Microsoft

January 2012: CEO Talco Inc.

programmer

Lotus Notes

1984 Iris

Associates

1994 takeove

r by Lotus

1995 takeover by IBM

2000 Groove Network

s

2005 takeover

by Microsoft

2006 CTO at

Microsoft

2008 CSA at

Microsoft

History

Groove

SharePoint Workspace 2010

SkyDrive undSkyDrive Pro

Microsoft technology that allows to display data from the cloud at different devices and edit these data (offline).

This technology also automatically synchronizes the data on the different devices.

SkyDrive SkyDrive Pro

private cloud ctorageprivately-related documents

managed by userspublic cloud

employee cloud storageWork-related documents

manged through ITSharePoint Online and on-premises

OneDrive OneDrive for Business

private cloud ctorageprivately-related documents

managed by userspublic cloud

employee cloud storageWork-related documents

manged through ITSharePoint Online and on-premises

The Journey so far…SkyDrive Pro

Launched

Purchasable storage (1TB)

‘Shared with me’ View

OneDrive for Business for

iOS

Simple Controls

OneDrive for Business

Rebranded

Increased storage limits

(25GB)

Automatic Versioning

Office Mobile on Android &

iPhones

Improved Search

Increased file sizes(2GB)

private data

OneDriveSpecials

• 7 GB free Storage

• File-length limits 2 GB

• Upgrade option up to 200 GB

• Microsoft account (Live-ID)

• Difference in Windows 7 / Windows 8.1

• Windows 8.1: Smart files

• Windows 8.1: location also on SD-cards

• Working with Office Online

• Co-Authoring with Office documents

• History from Office documents (25)

• Shared with

• Server recycle bin

• Many apps on different Oss and devices

private data

A B

business-data

A B

business-data


Specials

• 25 GB storage

• File-Length limit 2 GB

• Controlled and managed by IT

• Different apps Oss

• Version history (SharePoint Online)


• Shared with external users

• My-site and team sites

• Limits only from SharePoint Online

A B

business-data


A B

business-data

Specials

• With SP1 of SharePoint Server: redirection



• Different OSs apps

• Version history (SharePoint Online)



• My-site and team sites

• Limits only from SharePoint Server 2013

A B

business-data

Office Online

New: 1.4.2014order as an subscription


A B

business-data

Office Online

Specials

• Standalone SKU

• 25 GB



• Different Oss apps

• Version history (Office Online)



• Can be combined with…

New 1.4.2014

Capabilities

OneDrive for Business with Office Online

SharePoint Online Plan 1

SharePoint Online Plan 2

File Sync/Share

Personal Documents Storage 25GB 25GB 25GB

Sharing (internal and external) ü ü ü Offline Sync ü ü ü

Office Online (Web Apps) ü View * View *

CollaborationTeam Sites Social (Newsfeed, Community Sites etc.) ü ü Intranet Portals ü ü

Enterprise Content ManagementContent Management Records Management ü ü eDiscovery and Compliance ü

SearchStandard Search (out of the box) Enterprise Search ü

Apps Apps Catalog/Marketplace

Business Intelligence & Solutions

Access Services Workflow ü ü Form based applications (InfoPath) ü Business Connectivity Services ü Visio Services ü Excel Services, PowerPivot, Power View ü

* Customers licensed for Office Standard & Professional Plus with SA get rights to Office Online Edit functionality.

The difference

ArchitekturUpload Center

Microsoft Office Upload Center

Version 2010 and / or Version 2013

Will be installed with

2010: Microsoft Office Professional Plus 2010

Microsoft SharePoint Workspace 2010

2013: Microsoft Office Standard 2013Microsoft Office Professional 2013Microsoft Office 365Microsoft SkyDrive Pro (Standalone)

2014: Microsoft OneDrive for Business

synchronize Office-documents…

Microsoft Office Upload Center

properties

Access DatabaseOneDrive and OneDrive for BusinessC:\Users\username\AppData\Local\Microsoft\Office\15.0\OfficeFileCache

Local Cache

Full Sync

-background agent-offline access-keeps files in sync between pc/server

Browse & Manage

-touch-optimized native app

-quick access to files, including offline

-manage & share content

-connect to My Docs

Web Experiences

-cross-platform-desktop: drag n’ drop

-mobile: touch-optimized

-online editing & collab

Office Apps

-create, view, edit, & collab in full fidelity

-save/open from OneDrive for Business, SharePoint

-connect to My Docs and teamsite doc libs

App Capabilities

Full Sync

-OneDrive for Business sync client for Windows

-OneDrive for Business sync client for Mac *

Browse & Manage

-OneDrive for Business app for Win8

-OneDrive for Business app for iPhone & iPad

-OneDrive for Business app for Android *

Web Experiences

-desktop browser

-mobile browser

-Office Online(Office Web Apps)

Office Apps

-Office Hub for WinPhone

-Office Mobile for iPhone

-Office Mobile for Android

* planned 2014

App Capabilities

OneDrive for Business Office Web

Win32 Mac * iOS Modern OfficeMobile

Office Desktop

mobile desktop

My Docs

Team Sites - - - -

Recents - -

Shared with me - - - - - -

Offline - - -

Sync & merge - - - -

Share -

Move - - - - - -

Rename - - - -

Upload / Save -

Camera Upload - - - - - - - -

Edit - - - * planned 2014

fully implemented

partially implemented

-not implemented OR n/a

OneDrive for Business – Mac Sync Client

SharePoint browser experience

are you… on-

premises?

Win

Mac -

W8 - -

WP8 -

iOS -

Androi

d-

sync app

SkyDrive Pro app

Office Mobile app

desktop browser

limited access

which apps can I

use…

on-premises access to OneDrive for Business Windows sync client

access to Office Hub on WinPhone limited access to OneDrive for Business

iOS app and Office Mobile apps access to SharePoint services updates,

but no new features

*

*

*

*

/ \ < > : * " ? |

/ \ < > : * “ ? | # % ~ & { }

Limits by characters

/ \ < > : * " ? |

/ \ < > : * “ ? | # %

Limits by characters

Limits

Upload via webbrowser 300 MB*)

Upload via OneDrive App (Windows)

2 GB

Create and Upload of a new folder(with and without data) in Windows Explorer (OneDrive App)

No Yes

Upload of empty files No Yes

Lenght of filename with Path 442 characters

Invalid characters /\<>:*”?|

Invalid characters in front or at the end of a filename

Space, Period

Not valid filenames (Folders) AUX, PRN, NUL, CON, COM0, COM1, COM2, COM3, COM4, COM5, COM6, COM7, COM8, COM9, LPT0, LPT1, LPT2, LPT3, LPT4, LPT5, LPT6, LPT7, LPT8, LPT9

Upload not possible, when… …filename without extension and the folder has the same name.

*) with Internet Explorer 10 or a current version of another webbrowser, it is possible to upload files up to 2 GB

Limits

Too much…

Blocked and not allowed

Blocked file extensions SharePoint Online SharePoint 2013

File and Folder restrictions Characters Lenght of file or foldername

Shredded Transfer Storage

FILE EXTENSION FILE TYPE

.ashx ASP.NET Web handler file.

.asmx ASP.NET Web Services source file

.asp Active Server Pages

.aspq Active Server Pages

.axd ASP.NET source file

.cshtm ASP.NET web page

.chtml ASP.NET web page

.dll Windows dynamic link library *)

.exe Executable file *)

.json JavaScript Object Notation file

.rem Blackberry Encrypted Data file

.shtm HTML file that contains server-side directives

.shtml HTML file that contains server-side directives

.soap Simple Object Access Protocol file

.stm HTML file that contains server-side directives

.svc Windows Communication Foundation (WCF) service file

.vbhtm ASP.NET Razor web page

.vbhtml ASP.NET Razor web page

.xamlx Visual Studio Workflow service file

Blocked file types for SharePoint Online

*) Changed SharePoint Online Mid September 2013: http://bit.ly/1psT9vA

Blocked file types for SharePoint 2013

File name extension File type .ade Microsoft Access project extension.adp Microsoft Access project.app Application file.asa ASP declarations file.ashx ASP.NET Web handler file. .asmx ASP.NET Web Services source file.asp Active Server Pages.bas Microsoft Visual Basic class module.bat Batch file.cdx Compound index.cer Certificate file.chm Compiled HTML Help file.class Java class file.cmd Windows NT command script.com Microsoft MS-DOS program.config Configuration file.cpl Control Panel extension.crt Security certificate.csh Script file.dll Windows dynamic-link library.exe Program.fxp Microsoft Visual FoxPro compiled program.hlp Help file.hta HTML program.htr Script file.htw HTML document.ida Internet Information Services file.idc Internet database connector file.idq Internet data query file.ins Internet Naming Service

1


File name extension File type

.isp Internet Communication settings

.its Internet Document Set file

.jse JScript Encoded script file

.ksh Korn Shell script file

.lnk Shortcut

.mad Shortcut

.maf Shortcut

.mag Shortcut

.mam Shortcut

.maq Shortcut

.mar Shortcut

.mas Microsoft Access stored procedure

.mat Shortcut

.mau Shortcut

.mav Shortcut

.maw Shortcut

.mda Microsoft Access add-in program

.mdb Microsoft Access program

.mde Microsoft Access MDE database

.mdt Microsoft Access data file

.mdw Microsoft Access workgroup

.mdz Microsoft Access wizard program

.msc Microsoft Common Console document

.msh Microsoft Agent script helper

.msh1 Microsoft Agent script helper

.msh1xml Microsoft Agent script helper

.msh2 Microsoft Agent script helper

.msh2xml Microsoft Agent script helper

.mshxml Microsoft Agent script helper

2


File name extension

File type

.msi Windows Installer package

.msp Windows Installer update package file

.mst Visual Test source files

.ops Microsoft Office profile settings file

.pcd Photo CD image or Microsoft Visual Test compiled script

.pif Shortcut to MS-DOS program

.prf System file

.prg Program source file

.printer Printer file

.pst Microsoft Outlook personal folder file

.reg Registration entries

.rem ACT! database maintenance file

.scf Windows Explorer command file

.scr Screen saver

.sct Script file

.shb Windows shortcut

.shs Shell Scrap object

.shtm HTML file that contains server-side directives

.shtml HTML file that contains server-side directives

.soap Simple Object Access Protocol file

.stm HTML file that contains server-side directives

.url Uniform Resource Locator (Internet shortcut)

.vb Microsoft Visual Basic Scripting Edition file

.vbe VBScript Encoded Script file

.vbs VBScript file

.ws Windows Script file

.wsc Windows Script Component

.wsf Windows Script file

.wsh Windows Script Host settings file

3

Limits SharePoint (Online)

• 20000 items per view, folder or query

• 5000 items team-sites

• 20000 items personal sites

• 5 million items in a doc library

• Up to 1 TB (min. 100 MB)per site collection

• File: 260 chars name-length

TechNet: http://bit.ly/1cSk4Hq Microsoft Office: http://bit.ly/1dwpzjC

http://bit.ly/1cSk4Hq

http://bit.ly/1cSk4Hq

http://bit.ly/1dwpzjC

http://bit.ly/1dwpzjC

Shredded transfer &Shredded storage

Shredded Transfer &Shredded Storage

SharePoint 2013

SharePoint 2010 SQL Server

SQL Server

3

4

1

2

x

MS-FSSHTTP (Cobalt)

1. Doc Lib size2. Word doc with 4

MB3. 10 Versions

SharePoint 2010

SharePoint 2013

Doc Lib Size 21.632 KB 26.112 KB

SharePoint 2010

SharePoint 2013


Difference 8.362 KB 8.623 KB

Versioning 10

SharePoint 2010

SharePoint 2013


Difference 20.480 KB 0 KB

Shredded Storage

Mass-Upload

PowerShell Script SDPMove

Different Versions

Before SP1

Different Versions

after SP1

Different Versions

And here are the latest News about Document Demotion and Promotion

25.04.2014

Is my content being modified or changed?

The context of content is not modified. Limited metadata is added to content to support advanced document management scenarios and preserve user experiences such as synchronizing document properties across its parent folder to enrich discovery or updating links when a link has changed. The functionality behind this has been in the product for several releases and is designed to synchronize important metadata between a document and a Document Library including OneDrive for Business. For additional information on how these capabilities work see also http://msdn.microsoft.com/en-us/library/office/aa543341(v=office.14).aspx.

http://msdn.microsoft.com/en-us/library/office/aa543341(v=office.14).aspx

http://msdn.microsoft.com/en-us/library/office/aa543341(v=office.14).aspx


25.04.2014

Are there any document types where these properties do not apply?

No. These properties apply to all documents in a SharePoint Document Library including OneDrive for Business.

Do these properties contain any personally identifiable information?

No. There is no exposure of any personally identifiable information as part of this functionality because the only properties that are synchronized are ones that users have already created.


25.04.2014

Do these properties make documents individually traceable by Microsoft?

No. We copy properties from the user’s document library into the document itself to be used by client side editors. This may result in content being added to the document. If the file is HTML or a similar type, the content being added will also be HTML. This may look like code, but it is just properties copied from the user’s library into the document itself.


25.04.2014

Can I disable or turn off Document Promotion and Demotion?

In Office 365, Document Promotion and Demotion cannot be disabled. For on-premises customers, developers can implement the SPWeb.ParserEnabled property to effectively disable Document Promotion and Demotion.

One place for all https://onedrive.live.com/about/en-us/download/

private data

A B

business-data

A B

business-data

Office Online

A B

business-data

2 4

1 3

OneDrive and OneDrive for Business are 2 different programs

There are 2 different services

OneDrive is the Consumer version

OneDrive for Business is the Enterprise versionboth share the same sync protocol

Link-List• OneDrive

http://bit.ly/19l4q9t



Link-List• OneDrive for

Business

http://bit.ly/13Y6Yb8



Questions?

Click to insert photo.

OneDrive?OneDrive

for Business?

[email protected]

mailto:[email protected]

mailto:[email protected]

Thank youThank you

DankeDanke

SharePoint Saturday Belgium 2014 All about OneDrive for Business and OneDrive

Technology

Transcript of SharePoint Saturday Belgium 2014 All about OneDrive for Business and OneDrive