5 Things to Know Before Migrating to SharePoint 2013, OneDrive for Business, or SharePoint Online
-
Upload
christian-buckley -
Category
Technology
-
view
1.266 -
download
2
description
Transcript of 5 Things to Know Before Migrating to SharePoint 2013, OneDrive for Business, or SharePoint Online
1
5 Things to Know for Migrating to SharePoint 2013, OneDrive for Business,
or SharePoint Online
Steve Marsh, Director of Product MarketingChristian Buckley, Chief Evangelist
Steve MarshDirector of Product Marketing
www.metalogix.com
@drstevemarsh
Christian BuckleyChief Evangelist & SharePoint MVP
www.buckleyplanet.com
@buckleyplanet
3
At Metalogix, our Continuing Mission is to improve the use and performance of Enterprise Content to power knowledge sharing and collaboration.
14,000+ customer license shipped
Fastest Growing and Largest ISV.
Complete & Best-of-Breed SharePoint Infrastructure Management Suite
We are committed to your Success with SharePoint
4
Topics we’ll cover today:
• What is driving SharePoint toward the cloud?
• What is your cloud strategy for SharePoint?
• Five considerations as you develop your strategy
• Best practices for migration
5
What is your cloud strategy?
6
Cloud
Whether your strategy is defined, or individuals are adopting solutions on their own, most organizations are accelerating toward the cloud
7
Advantages
• A professionally managed data center with 24x7 support and advanced network security and intrusion detection.
• Separation of identity and content for externally-facing workloads vs. on-premise internal-facing environments.
• Rapid provisioning with little or no upfront costs for hardware and software.
• On-demand scale-out to meet variable capacity demands.
8
How successful you are with your cloud decisions will be intrinsically tied to end user adoption and, ultimately, business alignment
9
SharePoint Growth & Evolution
SharePoint ReleasesMetadata
Content
10
How are you planning your move to SharePoint Online?
11
On Premises Cloud
1. Migration
12
On Premises Cloud
2. User-driven (osmosis)
13
3. Phased
On Premises Cloud
14
4. Hybrid transition
On Premises Cloud
ADAzure ADADFS
15
Five things you should consider before making the move:
16
1 – Collaboration & Content Strategy
17
Collaboration and Content Strategy
Has anything changed?
Does my SharePoint Farm represent my current organization strategy?
Acquisitions?
Leadership changes?
Departmental reorganizations?
Lack of strategic plans on what to use (SharePoint) for was given as 2nd biggest issue with adoption of SharePoint, following only lack of expertise to maximize its usefulness (46%)1
1 – The SharePoint Puzzle – adding the missing pieces “© AIIM 2012, www.aiim.org”
18
2 – Create Inventories
19
Create a Content Inventory
Capture business purpose
Assess relevance of content
Assess current users
Correct location or position in site hierarchy/IA?Free Migration Planning Tool
www.metalogix.com/products/Migration-Expert.aspx
Pre-migration Analysis & Preparationwww.metalogix.com/products/ControlPoint.aspx
20
Create a (SharePoint) Platform Inventory
21
Create a SharePoint Inventory
URLs
Site Collection Name
Site Collection Size
Sub site count
Large Lists
Document Versions
Customizations
Site Location/position
Content DB – Size, Number
Site Collections per DB
Duplicate or Orphaned Site Collections
My Sites – Content DB, SizeSharePoint 2013 Thresholds and Limitshttp://technet.microsoft.com/en-us/library/cc262787.aspx
22
3 - Plan to Leverage New Functionality
Community sites
Managed Navigation
Social Features
Mobile Devices
Deprecated Site Definitions
New functionality can significantly increase potential adoption if used well:• Managed Metadata & Navigation – find
relevant information faster!• “New” file storage and sharing capabilities http://technet.microsoft.com/en-us/library/
cc261834(v=office.15).aspx
23
Plan to Leverage New Functionality
Demystifying OneDrive for Businesshttp://www.metalogix.com/Blog/Blog-Article/14-08-06/Demystifying_OneDrive_for_Business.aspx
24
Plan to Leverage New Functionality
25
Plan to Leverage New Functionality
Your Files to Office 365. Simple. Fast.Migrate Cloud Files to SharePoint Online & OneDrive for Business
http://www.metalogix.com/Products/Drive2Office365.aspx
26
[demo]
27
4 - Develop an Information Architecture (IA)
Evaluate current business process
Consider existing site structures
Departmental/team reorganization
Publishing requirements
Search/findability
Navigation
Content Growth
“Over half feel they would be 50% more productive with enhanced workflow, search, information reporting, and automated document creation tools” 1
1 – The SharePoint Puzzle – adding the missing pieces, AIIM, 2012
28
Getting Ready to Migrate
Strategy & Inventory
Updated Information Architecture & New Features
Prepare - Reorganization?
Prepare - Migrate, archive, or leave behind?
Prepare SharePoint for migrationwww.metalogix.com/products/Content-Matrix.aspx & www.metalogix.com/products/ControlPoint.aspx
29
5 - Assess Your Migration Options
3 rd Party Tools?
Out of the Box?
30
Upgrade v Migration – In Microsoft Terms
UPGRADE: -The Physical Transformation of a SharePoint Content Database from one Schema Version to the Successive Updated Schema
MIGRATION: -The Physical Movement of SharePoint Containers, Data and Associated Attributes from one SharePoint Farm to a new Farm independent of SharePoint version
http://www.metalogix.com/Blog/Blog-Article/13-02-11/Yes_You_Can_Move_Straight_From_SharePoint_2007_to_SharePoint_2013.aspx
31
The Database Attach Upgrade
1. Farm Admin creates/configures new 2013 farm (no in-place upgrade for 2013)
2. 2010 DBs placed in read-only mode and copied to 2013 farm via SQL Server
3. Content DBs upgraded (but not site collections – remain in 2010 “mode”)
4. Service Application DBs upgraded
5. Site collections evaluated and upgraded by owners
The Out of the Box Approach
32
The Database Attach Upgrade – Issues?
1. Farm Admin creates/configures new 2013 farm (no in-place upgrade for 2013)
2. 2010 DBs placed in read-only mode and copied to 2013 farm via SQL Server
3. Content DBs upgraded (but not site collections – remain in 2010 “mode”)
4. Service Application DBs upgraded
5. Site collections evaluated and upgraded by owners
The Out of the Box Approach
What about SharePoint 2007 or 2003 or Office 365?
“Read Only” is not collaborative. How long can SharePoint be offline?
Lots of accidents waiting to happen? How long before something breaks?
Truly gradual? Change Management? SharePoint Sprawl? Future growth?
33
The OOTB – Where It Can Go Wrong
Potential Content IssuesDocument Libraries with greater than 250,000 documents• May fail therefore move to folders with 2000 documents in each
Remove excess versions of documents to increase speed• Either Manually or Programmatically
Remove unused templates, features and web parts• Stsadm commands to identify current use
34
The OOTB – Where It Can Go Wrong
Potential Database IssuesSites Collections & Databases larger than 100GB will be slow and may fail•Split Across Multiple Databases
My Sites should be moved to their own Content DB
Remove duplicate or orphaned site collections•These can cause the DB attach to fail
Site Collection Limit per Content DB has Changed•Warning now at 2,000 with Limit at 5,000 (down from 15,000)
35
The OOTB – Where It Can Go Wrong
General SQL Management & Performance Issues
Upgrade Multiple Databases in Parallel• Upgrading in Parallel can be slower than one at a time
Use Throttling• Limit number of DB upgrades that happen at once
SQL Mirroring should be turned off
SQL Storage can grow up to 50% larger than Source DB size• Must be recovered post upgrade
36
OOTB vs. 3rd Party Migration Tools
37
Advantages of a Migration Tool
Skip SharePoint versions e.g. 2007 straight to 2013
Site collection-specific vs. content DB
Reorganization, splitting sites & lists taxonomy, permissions, content types
Re-template sites
Implement a customized migration or upgrade strategy
Support for Workflow
38
Closing thoughts:
• A migration is a great opportunity to reassess your business requirements and “spring clean”
• The most successful migrations are those that pay close attention to the end user experience throughout
• Put as much control into the hands of your end users as possible. After all, they own the content
39
Resources:
• Your SharePoint Path Forward: On Prem, Cloud, or Hybrid http://bit.ly/1or8ngE
• SharePoint 2013 Thresholds and Limits (TechNet) http://bit.ly/QC7mK1
• Free Migration Planning Tool www.metalogix.com/products/Migration-Expert.aspx
• Pre-migration Analysis & Preparation www.metalogix.com/products/ControlPoint.aspx
• Plan for SharePoint 2013 (TechNet) http://bit.ly/VTcuuY
• Demystifying OneDrive for Business http://bit.ly/1rCyYPR
• Migrate Cloud Files to SharePoint Online & OneDrive for Business (free tool) http://www.metalogix.com/Products/Drive2Office365.aspx
• Yes, You Can Move Straight From SharePoint 2007 to SharePoint 2013 http://bit.ly/1lyyg3L
Steve MarshDirector of Product Marketing
www.metalogix.com
@drstevemarsh
Christian BuckleyChief Evangelist & SharePoint MVP
www.buckleyplanet.com
@buckleyplanet
Thank You
41