ff. I No.04/04/2016-EO(PR)m«1~

Government of IndiarFiGrAs c>fJ;q fa1;q FctC"i ~ CfiT flRl Ell c>i ~

Secretariat of the AQpointments Committee of the Cabinet~ vcr ma=rur ~Department of Personnel & Training

~~CfiTChldlc>i;qOffice of the Establishment Officer

~~,o:r$"~North, Block, New Delhi

~R\-<rj..;J;:iPc:::""cf)~C"iI Dated: 02.05.2016Chi ;q(1c>i;q ~

OFFICE MEMORANDUM

Subject:- Online filing of PAR by lAS officers - issue of instructions regardingDSC - regarding.

The undersigned is directed to state that NIC. vide its letterNo.:NIC/Perslnfotech/DoPT/2016 dated 22.04.2016 (copy enclosed) has informed that ithas made necessary arrangement from its budget to provide Digital SignatureCertificate(DSC) to Officers(IAS as well as other officers who will be in the workflow) foronline filing of PARs by lAS officers.

2. Mis. nCode Solutions, a NICSl's em panelled agency will issue/renew DSCs to theapplicant for which the applicant needs to sent the following documents:

-Registration form (format enclosed) for Digital Signature Certificate (Government)(Available at http://nicsi.nic.in/showfile.asp?lid=71&EncHiddd=2).

-Letter of verification (format enclosed)-Delivery challan (signed & stamped) (format enclosed)-Govt. 10 card (duly attested by competent authority)-Address proof duly attested.

2. The concerned Cadre Controlling Authorities and Ministries/Departments of theCentral Government are to sent the aforesaid documents from the concerned officers to theNIC officials at the following:

Mr. Rajiv Goel, DGM NICS!. Contact no: 9810077128.Mr. Abhijeet Agarwal. (QeD-deSotutions). Contact no: 9a-gY3-gg:830.National Informatics Centre Services Incorporatede" Floor, Hall No. 2&3, NBCC Tower,15 Bhikaji Cama Place,New Oelhi-11 0066Tel.: +91-11-26105054Fax: +91-11-26105212

Or

....... 2/-

-2-

3. All the State Governments/Ministries/Departments are requested to take immediatesteps for renewal/obtaining of DSC to ensure timely filing of PARs and Assets & LiabilitiesReturns.

4. This issues in supersession of this Department's O.M of even number dated05.04.2016 (copy enclosed).

CA~r\\1..

(Anand Madhukar)Director (ACC)Ii23092272

1. All Secretaries of all the Departments/Ministries of the Government of India (as perlist enclosed.)

2. All Chief Secretaries of all the States/UTs (as per list enclosed.)

Copy to :

1. The President's Secretariat, New Delhi.2. The Prime Minister's Office, New Delhi.3. The Cabinet Secretariat, New Delhi.4. The Rajya Sabha Secretariat, New Delhi.5. The Lok Sabha Secretariat, New Delhi.6. Election Commission, New Delhi.7. Central Vigilance Commission, New Delhi.8. % Comptroller & Auditor General, New Delhi.9. OG, NIC.

OA-;::fr\'''"

(Anand Madhukar)Director (ACC).23092272

· I

NIC-DoPT Computer CentreRom No. 11-A, North Block

Dated: 25.04.2016

Subj.: Provisioning of Digital Signature Certificates (OSC) by NIC toeach Member of Service (lAS) for filing of APAR (SPARROW).

The copy of NIC letter dated 22.04.2016 regarding the arrangement being made toprovide Digital Signature Certificates to lAS officers for online filing of APAR from itsbudget through NI'CSI is enclosed herewith for kind perusal.

At present, Mis nCode Solutions, an NICSI's empanelled agency is to issue/ renewDSCs to the applicant. The copy of mail received from nCode solutions is alsoattached for further details. For issue of DSC/ renew, the app.icant needs to sendthe following:

1. Registration form for Digital Signature Certificate (Government)(P,va iIabIeat http://njcsi.nic.in/ showfi Ie. asp? lid =71&EneHiddd=2).

2. Letter of verification3. Delivery challan (siqned & stamped)4. Govt.id card (duly attested by competent authority)5. Address proof duly attsstec

The department may contact I send at the following

Mr. Rajiv Gael, DGM NICS!. Contact no: ~~e-9-7-7-4-r8-0rMr. Abhijeet Agarwal.(nCode Solutions), r"'l1u/oli f: J~·'"l(:),National Informatics Centre Services Incorporated6th Floor, Hall No. 2&3, NBCC Tower:15 Bhikaji Cama Place,New Delhi - 110066Tel.: +91-11 ...26105054Fax: +91-11-26105212

or

Mr Nikhil Sharma(n)Code Solutions-A Division of GNFC Ltd,GNFC HouseE-223, East of Kai\ash,New Delhi-II 0065.Ph: 011- 26452279 / 26452280. Fax: 011-26452281.

Submitted for kind information and further n/a~.~~(8 Ravi Kumar)

Scientist-E'Tech.Dir

S N SowpariSr. Technical Director

COVERNMENT OF lNDIP-,M(~WT~'! :;.;: COMh1UNlCATlONS ,b.,NDINFO·RM;.\TiDN fcCHt"C'

Df:PARTMENT OF INFORM,t.,TiON TECHNOLOC','NA,iIONAl INFORMA ncs CENTf?El\-8LOCK. e.C.C, COMPLEX, LODHI FW/:.D

NEW DELHI'-ll 0003

No.:NIC/Perslnfotech/DoPT/2016:,H+=flfG RP,MS NtCNET HO

Dated: 22.04.2016

Subject: Provision of Diqitat Signature Certificates (OSCs) by NIC to Member ofService (lAS) for online filing of APAR in SPARROW.

Dear Sir,

The undersigned is directed to convey that NIC is making necessary arrangernent from

its budget to provide Diqita Signature Certificates to officers (l/\S as wei! as other

officers who will be in the workflow) TOf online filing of AP,LR by lAS officers, The OSCs

vvil! be issued by NICS! through its ernpanetleo agency,

The above is Issued with the approval of competent authority.

With Kind Regards,

/To,Director (PR)0/0 Personnel & TrainingNorth Block; New Delhi

1. Office of Director General, NJC2. Managing Director, NICSI

3. Dr. S C Pradhan, Deputy Director General) E-Sign Group

Copy for kind information to:

(S N Sowpa ri)

GNFC

(n)CodeSolutions

Customer Identification Number: (for office use only)

Documents Required for Vedficatio.n

Attested copy of following for

Government Application

A. Applicant's ldentity care.

B. The application for DSC should be forwardedJCertified by tne authonzed si>gflaiory (Competent authority of the Department/ Head ofOffice ,I Me Goon:linator.

c. Copy of tdentlty card of authorised signatory.

Note:

A. For Class 3 certificate, HOD snouio certify the physical verification 01 suescnner. 'tvith a statement similar 10 thai used: for life certificateof pensioners

B. The attestation of documents may be carried out by Head of the OrrjcerGaze~ted Officer.

PAYMENT DETAILS

Date: Bank Name: DD,. Cheque No. : Amount :

To,(n)Cocie Solutions (A Oivision of GNFC Ltd.)This to certffiy thatMr. J Ms. ~ ~ ~_= ~ ~~ (cecrtrflcate sPP'!icant)

MobU.e.~~~~ __ ~~ ~_ has provided correct inf.ormation i:n the application 'form -forissue of Dlgital Certificate to the' best

of my knowledge and beHer and is workin9 with (organizathJo name}. 1certify the physical verJrfic;atlon of the

applicant. He .! She is 'herehy authorized to obtain a DigitaJ Certificate issued by {n)Code S()lui'ic·ns.

GangaJof? Ivlurnbai Surat

O"11-26452279I8G [18.0-25272525 022 -220:4 i3908 026 i -27219944

V 4.4

2 _

GNFC (for office use only)Customer identification Number:

Ctass2 Class3OR

Validity 2 Years OR Validity 1 Year Only Signing Sign & EncryptOR

INSTRUCTIONS:1. Please fill me form in Em;)!isr, only in legible forma; and IN

BLUE INK ONLY.

2. 010 wcuic be as ;:.er our CPS PI-ease refer to our CPS atwv.'.....ncodesotutions com/cps pdf for more mtorrnation

3. lncase of keYD8ir ()een compfl:ml!sec1Jlost/deleted olease

5. lncornplete application is liable for Rejection The rejected form wouldbe physica!ly discarded after 1~, days from the date of rejection Norequest would be entertained wHh respect to rejected form after therejection penoc

6. All supportino documents should be attested by Gazette{j Officer or8anh Managef or ;:)03t Master and L'1e Narne. 'jesignation, officeaddress and contact numoer of the attesting cffF:::ersnou:c tJe clearlyvisH)!€;.

3Dp!y lor revocation 01 certif:ic~~Ee

4. FOi ob1aimng (;1;]33 ::>. "\'\deo recording of uSC: 3DDHc..t:lnt'isrnanoatorvas oer CC!'", - Gur.jeiines 7. FiPS 140--112level vaHdated Harc'Nare CPfpto~Faphic token required to

dO~Nn!oadthe DSC

Applicant Name

Unique Email 10

Unique Mobile No.

ldentHy Details of Applicant DOC No.

*PANCard

GOVLID Card

Drivir;gLicense

Passport Copy of Bank Account Passbook containing photo & si;ncu byapplicant with attestation by concerned Bank Officer

Tick anyone and enclose the attested copy of same. {*For PAN based DSC. please provide the PAN Card details.)

Organization Name

GO'lL ID Card Detail(Enclose attested copy)

Office Address

Area I Landmark

PLEASE NOTE:

"'Section n ()f IT Act 3tiouiat6s that if an'/one makes a misreDfe~3entation Of suporesses any rna!y,al face trcrn the eCA or CA.for oj)taming any [V3.(;

suet: person s.rta1fl)e punisrlai:le with irr,piisonrnent u-r);0 2 vears or '{ittri tine uo to one talm ruf}ees Of 'Nith l)otr'L

DECL.A.RAT!ON :1. !n case of subrnrssiof ot ,.c.>3dFlaar Card Details

autrlen(h:ation on!y·

2" hereby 29f€'S that: haNS read ard understoocji {niCode Soiuticns CPS and the subscriber aQfsernent and Dmrf'ifS2 to abide the S31T6 ! il;:r,;ersac ani] UndBf.s-rC~CHj9'u·ideHne.E for storage ct prl'vat.8: ~tey'S rn·8:f1tionef} in, {n)C~·ode·Sotutit)fl:s C:PS.

Date: Place:

Si9r:ature of Appiicant w!th seal of Organization (!3Jue ink Only)

Toll Free: 1800 - 233 - 1010,¢!WW.1lcodesolutions. com (n)

, ,

(On letter head of the Government Department / PSU)

To,(n)Code Solutions, Division of GNFCLimited,GNFCHouse,E-223, East of Kailash,New Delhi-ll0065,

Sub: Applicant Verification as per the CCAGuidelines for the purpose of Digital Signature Certificateissuance

Herewith we are enclosing Applicationforms of (Names of the Applicants) forClass -2/3 - issuance of Digital certificates from (n)Code Solutions. We have gone through the CPSof(n)Code Solutions and we agree to abide by the same.

As a pre-requisite of the Identity Verification Guidelines by Controller of Certifying Authorities, wehereby certify as below:

1. All the applicants (as per names mentioned above) are working in _ (Name of Ministry / Govtorga nizati on,

2, All the applica nts are physica lIy ve rified by myself.

3. Their individual mobile numbers are active (to be put in DSC)and have been verified by myself.4. I am enclosing my attested 10 card.

Thanking you,

(Name and designation ofthe signatory)

Mobile / contact number

PO NUMBER

PROJECT NO

.------ ----_.-------- ---.---.- ---------- _--_._ ------_.------ -- ._-- _.----- ..

PROJECT NAME

ORG NAME AND ADDRESS

NO OF DSC WITH TOI<EN

DATE OF DELIVERY

NAME OF APPLICANT

DATE, SEAL & SIGNATURE

NOTE: PLEASE RETURN THIS RECEIPSWITH DULY SIGN & STAMP

R I No.04/04/2016-EO(PR)~~

. . '"'Government of India. CAG CA5 \>J I ;q .fcr:l '3fCFCi ~ CflT fl f8 Cj I c;J <T

Secretariat of theif>'iM~intments Committee of the Cab' t.~ H-a~ me"t!Cf '7i1~1a=rur IQcl-jldj

Department of Personnel & Training{=~ ~ CfiT Chi ;qelc;J;q

Office of the Establishment Officer****

CfijZll(>il1 ~

OFFICE MEM'ORANDUM

o=IT~~, o:¢ ~North, Block, New Delhi

~Cijjfch({ I Dated: 05.04.2016

Subject- Online filing of PAR by lAS officers - issue of instructions regarding DSC- reg. .»

The undersigned is directed to refer to then Secretary, DoPT's O.O.NoA/2/13-EO(PR) dated 31.10.2013 addressed to all Secretaries in the Government of India andthe then Establishment Officer's D.O.NoAI2/213-EO(PR) dated 09.10.2013 addressed toall Chief Secretaries in the State Governments regarding e-filing of APARs and theprocedure to be followed for obtaining Digital Signature Certificate (DSC) for lAS officers.The DSCs are also required for submission of Returns of Assets and Liabilities under theLokpal Act. It is understood that many of the DSCs issued to the officers have eitheralready lapsed or will be lapsing in the near future.

2. In this connection, the procedure for getting the DSCs issued and rates for thesame are available on NICSI website http:Jnicsi.com under the linkhttp:JnicsLcom!showfile.asp?lid=67&EncHiddd= and.are encapsulated as under:-

a)

b)

Client organisations will request for Proforma Invoice from NICSI via E-Mails tonicsi-pi@nic.in specifying requirement, i.e. the nun:ber and class of DSClTokenfor DSC required.

PI Division of NICSI will provide the Proforma Invoice and mandatory UserInformation sheet to the organisation at its email id.

Organisation concerned will transfer the Invoice value thr.ough cheques/ RTGS,NEFT and follow it up by sending back the filled up and signed User Informatlo~Sheet. User Information Sheet which is mandatory must be sent to dscprojnicsi@nic.in email id also .

. t f the User Information Sheet will reconcile the paymentNICSI, on receip 0received, initiate the project and place order on the vendor.

c)

d)

e) will contact the concerned Organisation, collect the m.andato~yidentity & address proof etc before servicmq t e

f)

The vendordocuments like photograph,request.

. l' certifies the satisfactory provision of the service, theAfter the client orga.nlsa Ion itt d t NICSI and payments released by NICS\.bills of the vendor will be suomi e 0

.2/-

- 2 -

g)The support services would be provided by the vendor to the client organisationduring the validity of the services.

3. It may be noted that for the purpose of filing .PARs as well as ~ssets andLiabilities Returns, Class 2 certificates are to be obtained. The charges Incurred Inobtaining/renewal of the OSC would be borne by the concerned StateGovernments/Ministries/Departments or the Organisation where the lAS officer may beworking at the relevant. point of time. At present, the approved indicative rates for freshissue of OSC Class-2 are as under which are, however, liable to change and areexclusive of applicable taxes :-

Token Cost : Rs.528/-Class 2 OSC charges : Rs.453/- (validity 2 years)

NICSI has also indicated that the exact rates would depend on the desiredquantity.

4. All the State Governments/Ministries/Departments are requested to takeimmediate steps for renewal/obtaining of DSC to ensure timely filing of PARs and Assets& Liabilities Returns. The procedure as outlined above shall also be followed for anyfuture requirement for issue of fresh DSC/renewal of DSCs. For any further clarifications:please contact Shri B. Ravi Kumar, Technical Director, NIC, DoPT (Tele: 23040399,e-mail: bravi@nic.in).

5. This issues with the concurrence of IFD and approval of Secretary(P).

ell-----?\ ""\ \ '-

(Anand Madhukar)Director (ACC)i!2309 2272

1. All sl.etcretaries of all the Departments/Ministries of the Government of India (asper IS enclosed.)

1. The Pr~side~t'~ Secretariat, New Delhi.2. The Pnn:e MInIster's Office, New Delhi,3. The Ca?lnet Secretariat, New Delhi.4. The Ralya Sabha Secretariat, New Delhi.5. The ~ok Sabha Secretariat, New Delh'6. ElectIon ~~mmission, New Delhi. I.7. Central VIgIlance Commission, New Delh' .8 % Comptroller & Auditor General, New belhi

2, All Chief Secretaries of all the States/UTs (a·~·~~~~ncJD.s_eCL)'~"_-r __l~' . ' ..,. ?-~~

J

. , ~ ;""_'..;.: !

f f '1, .I '~.I'- ,.

l<i<r:rt 'J--"<., ,.I ;r.; ..

_ ....--------...._. .;!:: '-------~-_....I

Copy to :

c\~-------f\ '-1 I''_;:'

(Anand Madhukar)Director (ACe)~ 2309 2272