REQUEST FOR PROPOSALS

PROPERTY MANAGEMENT, BROKERAGE AND ADVISORY SERVICES

ORLANDO EXECUTIVE AIRPORT

....,,,,,,,,..,----.....'-.... ORLANDO INTERNATIONAL AIRPORT

The Orlando Experience®

Date

CONFERENCE PARTICPANTS

Aviation Authority

Raymond D. Anderson, Esq. Senior Director of Concessions and Commercial Properties

Bradley Friel Director of Planning

Cyrus T. Callum, A.A.E. Director of General Aviation

Shirley A. Casco Manager of Commercial Properties

General Counsel

Daniel J. Gerber, Esq. Interim General Counsel, Rumberger Kirk

David C. Willis. Esq. Interim General Counsel, Rumberger Kirk

Date

LEGAL DISCLOSURES

Recorded Public Meeting

Subject to Florida Sunshine Law

All Federal Excluded Parties Lists

Florida Convicted Vendors List, Suspended Vendors List & Discriminatory Vendors List

GOAA Policy 130.04 - Disbarment of Contractors

Federal E-Verify Requirements for Employees

All Communications: ColonialPMRFP@goaa.org

06/30/20

Date

LEGAL DISCLOSURES

Lobbying Registration

Individuals who conduct lobbying activities with Aviation Authority employees or Board members

must register with the Aviation Authority each year prior to conducting any lobbying activities.

The policy, forms and instructions are available on the Aviation Authority’s website.

Lobbying any Aviation Authority staff, who are members of any committee responsible for

ranking the Proposal and thereafter forwarding those recommendations to the Board or Board

Members is prohibited from the time that the Proposal is released to the time that the Aviation

Authority Board makes an award.

Communications During Evaluation Process

In accordance with Aviation Authority policies, any communication (written, or electronic) directly

or indirectly to seek to encourage any specific result in connection with the selection process is

prohibited.

06/30/20

Date

PROPERTY DESCRIPTION

Location

The property includes several acres of developed and undeveloped non-aviation commercial real

estate in and around the perimeter of Orlando Executive Airport

It is the intention of the Aviation Authority to enter into an agreement with the Proposer selected to

provide property management, brokerage and or advisory services for any one or more of these

commercial parcels

The initial assignment will include property management, brokerage and advisory services related to

the shopping center located at 4300-4360 E. Colonial Drive, and 4600-4678 E. Colonial Drive,

Orlando, Florida

The Property is located just north of Orlando Executive Airport on the north side of East Colonial

Boulevard

Traffic on East Colonial averages over 65,000 vehicles per day

Date

PROPERTY DESCRIPTION

Key Features

Buildings Constructed in 1985

Approximately 13.45 Acres Land

4 Outparcels 1.37 to 1.67 Acres

1,200 LF Road Frontage

Zoning AC-3/AN w/Noise Overlay

East Building is 127,647 SF

West Building is 59,862 SF

Total Building Area is 187,509 SF

06/30/20

Date

SCOPE OF SERVICES

Property Management Services

Includes all services necessary for the proper management and operation of the Property.

Brokerage Services

Includes the development and implementation of an innovative and comprehensive marketing and leasing plan designed to reinvigorate the Property.

Advisory Services

Includes broad based consulting and advisory services to the Aviation Authority with the goal of optimizing Property utilization and income.

06/30/20

Date

SUBMITTAL REQUIREMENTS

Proposal Submittal

Cover Letter and Tables of Contents

Executive Summary and Detailed Narrative Outline of Proposal

Format 8.5 X 11, Minimum 10 Font, 300 dpi, Tabbed, Order of RFP

ColonialPMRFP@GOAA.org by 5:00 pm EDT, Friday, July 31, 2020

Minimum Requirements

Registered to do Business in the State of Florida - Submit copy of the Registration

Demonstrated Experience to perform the Scope of Services, since January 1, 2015

Affirmative Statement of Independence of any relationship with the Aviation Authority

Affirmative Statement that Engagement Team is not/will not enter into any Conflicts of Interest

Qualifying Experience

Overview of substantially similar properties/assignments in the last 10 years

Three projects where advisory services were performed in the last 10 years

Identify the Lead Individual with 10 years experience acting as the primary management and

leasing agent immediately prior to this RFP

06/30/20

Date

SUBMITTAL REQUIREMENTS

Engagement Team

Resumes and Organizational Chart - Lead Individual and All Members

Engagements with Other Airports or Government Entities - Within the last 5 Years

Three to 5 Professional References with experience providing similar services

List of all Clients after January 1, 2015

• Contact person’s name, address, telephone and email address

• Time period and a description of the services provided

Approach and Methodology

Written Case Study demonstrating Rebranding and Repurposing

Two Solicitations and One Contract Drafted and Negotiated by the Proposer

Provide Evidence of Familiarity with the Requirements of Property Improvement Plans

Transition Plan - Identify Primary Tasks and Tentative Schedule and how they would be used

Date

SUBMITTAL REQUIREMENTS

Financial Statements - Prior 2 Years, Balance Sheet, Income Statement, Cash Flow Statement

Proposed Compensation - Property Management and Advisory Services

Claims and Litigation - Disclose Last 5 Years if above $250,000

• The project and parties involved

• The nature of the claim(s)

• Amount at issue, disposition or status

• Litigation, case style, number, and jurisdiction

• Include any bankruptcy or insolvency proceedings

• Each entity if a proposed joint venture or partnership

Joint Venture Entities - Must be in existence prior to submittal of proposal

Public Entity Crimes - Disclose any federal, state or local enforcement action involving

property managed by the Proposer or Proposer acted as the Broker

Date

SUBMITTAL REQUIREMENTS

Insurance

Policy/Commitment - Evidence of the Proposer’s ability to provide the insurance coverage either

by means of an existing policy or an agent/broker commitment letter Minimum Requirements

• Professional Liability - $3,000,000

• General Liability - $1,000,000

• Automobile Liability - $100,000/300,000/50,000

• Workers Compensation- Statutory limits

• Employers Liability - $100,000 each accident

• Disease Policy - $500,000 limit, $100,000 disease each employee

Date

SUBMITTAL REQUIREMENTS

Insurance

Self-Insured Retention Proposer’s commercial general liability and professional services liability

insurance policies shall not be subject to a self-insured retention exceeding $100,000. Proposer’s

automobile liability insurance policies shall not be subject to a self-insured retention exceeding

$10,000.

Additional Insured Endorsement The Proposer agrees and shall cause the Aviation Authority and

the City and their members (including, without limitation, members of the Aviation Authority’s

Board and the City’s Council and member of the citizens’ advisory committees of each), officers,

employees, and agents to be named as additional insureds under such policy or policies of

commercial general and automobile liability insurance.

Policy Duration If coverage is on a claims-made basis, the Proposer will maintain coverage

applicable to the Scope of Services performed for two (2) years after expiration of the Agreement.

State License Insurers shall be licensed to transact insurance in the State of Florida.

Date

SUBMITTAL REQUIREMENTS

Small Business Participation

There is no set MWBE or LDB/VBE participation goal for this RFP, however, participation is highly

encouraged. The Policies, Forms, and certified MWBE and LDB/VBE Directories are available on-

line at the Aviation Authority’s web site: http://www.orlandoairports.net/small_business

Prepare a written action plan that demonstrates the Proposer’s understanding of the MWBE and

LDB/VBE participation programs, and how the Proposer could achieve participation for these types

of Services. Proposers shall be solely responsible for confirming MWBE and LDB/VBE

subconsultants' experience, capacity, certification and any other information related to the services.

Any MWBE and LDB/VBE certified firms are encouraged to propose. Despite not having any

specific goals for this RFP, the Aviation Authority may select one or more qualified MWBE and/or

LDB/VBE firms for inclusion on the team, if such inclusion best meets the needs of the Aviation

Authority in its sole discretion.

Date

SUBMITTAL REQUIREMENTS

Response Forms

Proposer’s Warranty - The Proposer’s Warranty is included with the RFP. The form shall be completed and signed by the Proposer’s duly authorized representative.

No Response to RFP - In the event a potential Proposer elects not to submit a Proposal, such potential Proposer should respond by completing and returning the “No Response to Request for Qualifications” form, advising the Aviation Authority of the reason for not submitting a Proposal. The “No Response” form is included with the RFP.

Authorized Signature - Each Proposal must contain the signature and title of the duly authorized representative of the Proposer on the Proposer’s Warranty. Failure to properly complete the information requested in this RFP may result in rejection of a Proposal from consideration.

Complete Submittal - It is important that each section of the Proposal is completed fully and that the Proposal includes a comprehensive and detailed description of the Proposer’s capabilities/experience, work performed and qualifications of the Engagement Team, as well as all other requirements of this RFP.

Date

SUBMITTAL INSTRUCTIONS

Deadlines

All Instructions, Documents and Addenda are available at http://airportlink.perfect.com/ and

http://orlandoairports.org/

Written Questions may be Submitted until 5:00 pm EDT, July 10, 2020, at

ColonialPMRFP@goaa.org

Proposals Must be Submitted Prior to 5:00 pm EDT, July 31, 2020, to

ColonialPMRFP@goaa.org.

After Deadlines

Proposals May Not be Withdrawn Unless Requested in Writing Prior to Deadline for Submittals

No Proposal May be Withdraw for 120 Days after the Deadline for Submittals

Aviation Authority May Request Clarification or Additional Information

06/30/20

Date

EVALUATION CRITERIA

The Aviation Authority will consider the following items, in connection with its evaluation of Proposals.

The Aviation Authority reserves the right to determine, in its sole discretion, the degree to which the

Proposer’s experience and qualifications are consistent with the size, complexity, and requirements

of the Aviation Authority.

Ability, qualifications, experience, and reputation of the Proposer and Engagement Team with

respect to the Scope of Services.

Methodology and Approach to Perform the Scope of Services

Familiarity with Property Improvement Plans

Completeness of Submission of Documentation

Background Information and Disclosures on the Proposer, including but not limited to, small

business participation, references, office locations, claims and investigation disclosures, and

financial strength.

The proposed rate(s) and fee structure(s) for (a) management and operation services; and (b)

advisory services.

Date

EVALUATION CRITERIA

No Value or Point-ranking System

Shortlisting and Selection in Order of Preference

Qualifications and Experience - Deemed most highly qualified to perform after

considering the evaluation criteria based on its exclusive discretion.

The criterion is merely a tool to assist the Aviation Authority in determining which

Proposal is deemed to be responsible, responsive, and the most highly qualified to

perform the required services, as a whole, all factors being considered

The relative advantages of a Proposer’s responses with respect to one criterion may

outweigh shortcomings of that Proposer’s responses in one or more other criterion

The relative disparities in the qualities of the responses in each criterion and the relative

importance of certain criteria to each other

06/30/20

Date

SELECTION PROCESS

Shortlisted by Aviation Authority's Professional Services Committee

Intend to Shortlist No Fewer than 4 Proposers in Response to the RFP

Shortlisted Proposers May be Scheduled for a Presentation and Interview

After the Presentations and Interviews the Committee will Make a Final Ranking

Ranking will be Presented to the Aviation Authority Board for Approval

Aviation Authority Enters Into Negotiations with the Highest Ranked Proposer

If Successful, the Contract Terms are Presented to the Aviation Authority Board for Approval

If not Successful, The Aviation Authority Enters into Negotiations with the Next Highest Ranked

Proposer, and if Necessary Additional Proposers in Order of Ranking

The Aviation Authority Reserves the Right to Waive Formalities, Reject, Re-Advertise or Elect Not to

Proceed for any Reason

Date

TENATIVE SCHEDULE

Pre-proposal Teleconference June 30, 2020, 2:00 p.m. EDT

Deadline for Questions July 10, 2020, 5:00 p.m. EDT

Release of Addendum July 17, 2020

Deadline to Submit Proposals July 31, 2020, 5:00 p.m. EDT

Shortlisting by Professional Services Committee TBD - August, 20290

Interviews by Professional Services Committee TBD - September, 2020

Recommendation to Aviation Authority Board September 16, 2020

06/30/20

Date

QUESTIONS?

06/30/20

Date

THANK YOU