Repot Lastly

ENGLISG LANGUAGE PROFICIENCY II (WAJ3103) 2012

1.0 INTRODUCTIONReports are formal and informative accounts of specific topics. While reports

give information about specific happenings, articles give information about current or

social issues.

Reports can be in the following genre:

General reports

Newspaper reports

Book reports

Police reports

Minutes of meetings

School reports

minutes of meetings of societies or clubs

annual reports of school societies or clubs

reports of incidents within the school compound

Reports Format

Minutes of Meeting Format

name of society as heading

date of meeting and place

time for meeting

record of attendance

passing of minutes of previous meeting – read out, proposed and

seconded and passed

matters arising

reports on current projects

time meeting was adjourned

signed by the secretary and president

approved by the teacher advisor

NORMAISAH BINTI MOHD SARIJIL 1


Newspaper Report Format Headline, name of writer

Begin with the important facts about place, date, time, names of people

involved and the event

Details of event

Write in simple, clear and accurate language

Book Report Format Title of book, name of author, characters

Storyline of book

Synopsis of story

Opinion of Book

Write in simple and clear language

Police Reports Format

Title of report and name of person making report

Describe exactly as the event or accident happened

Describe in simple and accurate language

Complaint Reports Format The person who is receiving the reports, details and title of report

Describe the problem and gives suggestions

Write in simple and clear language

Survey Reports Format The person who is receiving the reports and details

Describe the survey in simple and accurate language



2.0 FEATURES OF EACH REPOTS



2.1 Complaint Report


Attention:

The principal,

SMK Sri Maju,

Kota Bharu,

24 APRIL 2008

Report On The School Canteen

Based on our findings and the complaints made by the

students about the school canteen, a number of

problems have been identified and the committee has

come up with some suggestion to improve the existing

conditions.

1. Problem:

There is only one food counter serving 1 300

students. This is why there such a rush every

day during interval. There are only four people

to serve the food if the student queue up, there

is not enough time for them to get their food,

find a place to sit and eat their food in peace.

This is the main reason why they push to get to

the front.

Address or the person who is receiving the report

Date

Title

Introduction

Presentation of problem and suggestion



Suggestion:

Two more counters should be opened and

more people employed to served the food.

There should be two different break times for

the student so that the number of students in

the canteen at one time will be reduced.

2. Problem:

The menu is displayed on the wall, but for the

past two weeks we have found that there is no

variety in the food sold. Every day the students

are served the same type of fried noodles and

cakes. The quantity is to small considering the

price the students pay.

Suggestion:

The canteen operation should stick to the menu

and the price list that is displayed and the offer

the variety that is shown on the menu. There

must be a standard measurement for portion

served so that students get their money’s worth.

3. Problem:

Only soft drink are sold. These drink are not

healthy at all. They do not have any nutritional

benefits.




Suggestion:

Drinks such as soya bean milk, iced lemon tea

and beverages like Milo and Horlicks should be

included.

4. Problem:

The floor is grimy and dirty with rubbish strewn

everywhere. There are too many plastic bags all

over the place. The stinks are always clogged

and the student cannot wash their hands

properly.

Suggestion:

The canteen floor should be washed every day

when the interval is over. All the rubbish should

be cleared. The stinks should be washed hourly

to prevent clogging. A fine should be imposed

on students who litter. The canteen operator will

have to reduce the use of plastic bags for the

sale of small items like curry puffs.




In conclusion, we have several

recommendations to make. The canteen

operators should meet with student

representatives who can voice the grievances

and put forward the suggestions of the

students. After all, they are providing a service

and the students are their customers. We

should also consider having more caterers

brought in competition should improve the

quality and variety of the food sold in the

canteen.

Reported by,

........................

JAYA MALAR DASS

I Lead Prefect

Smk Sri Maju

Conclusion

Writer signature

Writer name

Writer’s designation


2.2 Survey Report


To,

Mrs Annie Len,

Teacher-in-charge,

English Language Society.

A survey was carried out among the Form 3

students to find out the number of students who are

interested in going on a trip after PMR examination.

The result showed that 100 students from Form

3 Mawar, Melor , and Anggerik are interested.

The three places suggested for the trip were

Rantau Abang, Pulau Perhentian, and the National

Zoo. 25 students are in favour of going to Rantau

Abang to watch turtles lay eggs on the beach. They

are willing to pay RM75 each for the trip. Majority of

the students prefer to go to Pulau Perhentian for

picnicking and swimming. They do not mind having to

pay RM60 each. 11 students choose the National Zoo

as they want to learn more about animals. They only

need to pay 20 each.


Detail of survey



Finally, it has been decided that a trip be made

to Pulau Perhentian. The RM60 fare per student

includes transport (bus fare) and meals. The bus will

leave the school compound at 7.00 a.m. and return by

9.00 p.m the same day.

Reported by,

.....................

LAU WEE LIN

Secretary,

English Language Society.

Conclusion

Writer signature

Writer name

Writer’s designation


2.3 Newspaper Report


Title Din and Pollution Ire Residents

Tawau, Saturday – Residents of Hibiscus

Garden held a peaceful demonstration against the

noise and air pollution from the construction site of a

multi-level market on a plot of land beside their

housing estate in Tawau here today.

The group of residents from Hibiscuis Garden

said they were badly affected by the recent increase in

noise and air pollution caused by the irresponsible and

inconsiderate contractor of the new market. Work on

the project started about six months ago. The

residents are happy about having an indoor market but

they have to put up with a lot of inconvenience and

they are highly irritated and disturbed.

There is incessant noise from the generators ,

cement mixers, earth movers and heavy vehicles .

Work is carried out throughout the day and into the

night and the residents have not had any peace and

quiet since work on the project started. The noise from

the piling machines is unbearable and while babies cry

a lot, school children cannot concentrate on their

studies.

Place and date also summary of report

Body of report:



The environment is heavily polluted from the

black smoke emitted by the machinery and the dust

created by the earth movers. The residents claim that

due to this people are failling sick more often. There

are sleepless nights and it is a strain on them. Some

people have moved out of the area.

There is incessant noise from the generators ,

cement mixers, earth movers and heavy vehicles .

Work is carried out throughout the day and into the

night and the residents have not had any peace and

quiet since work on the project started. The noise from

the piling machines is unbearable and while babies cry

a lot, school children cannot con The contractor does

not seem too overly concerned about safety. Mounds

of earth are found along the road and especially

around the playground . This has caused

inconvenience to pedestrians who have to walk

around them and get their shoes muddy. Some

children have fallen over these mounds of earth. The

work site is not screened off and the residents are

worried for their safety.

The residents handed a list of demand to the

official of Department of Environment who had been

invited to the demonstration. The residents want the

Body of report:

Ending


2.4 Report Of Minute Of Meeting


Minutes of Editorial Board of Form 5 Year Book

Day/Date : Wednesday, 11 March

Time : 3.00 p.m.

Venue : School Library

Attendance : All committee members

The meeting of the editorial board was chaired by

Priscilla Thomas of Form 5 Science 1. She started the

meeting by thanking the committee for the vote of

confidence in her. She reminded the committee that

the year book was a joint effort snd everyone has an

important role and responsibility to see that its comes

into fruition. She gave a list of topics for discussion by

the board:

allocation of work among committee members

name of year book

time of publication

contents of magazine

design for cover

sponsorship to cover publication cost

Title

Date and time

Place

Attendance

Introduction



Allocation of work for committee members

There are eight committee members altogether and

each member was allocated work that covered the

process of getting the articles to the final publication of

the year book.

1. Articles and editing of articles for year book –

This task was given to Tong Siew Kheng (5

Sc.1) and Yazid Razif (5 Sc. 2). They will be

responsible for getting students to contribute

articles and selecting and editing the articles.

The contributed articles will have to be typed

according to certain specifications. They will

seek the views of other students regarding the

inclusion of jokes.

2. Photography – The task of taking class and

individual photographs was given to Samuel

Chandra (5 Arts 1) and Lina Abdullah ( 5 Arts

1). Both of them are members of the

Photography Club, so they are the best choice.

They will set up a schedule for the photography

seccions.

3. Layout of year book – The final layout of the

year Mansor (5 Arts2) and Siva J. (5 Arts 2).

4. All these sub-committees are allowed to get

other students to help them in their work.

Body of report:



Name of year book

The committee discussed several suggestions for a

name of the year book – The Beacon, Guiding Light

and The Jewel. The final choice was The Jewel but

the final decision depends on the class teachers.

Time of publication

It was agreed that the year book will be published by

the first week of October.

Contents of Year Book

It was agreed that the articles should cover Arts and

Science topics and in the three languages, Bahasa

Malaysia, English and Mandarin. There will only be a

maximum of ten book. There will be a poetry corner to

cater to the budding poets.

Body of report:



Design for cover

The editorial board proposed to hold a cover-designing

competition and the designing competition and the

design adjudged the best will be used. The contest will

be opened to Form 5 students only.

Sponsorship to cover publication cost

It was suggested that the cost would be covered by

sponsorship by the PIBG and advertisements. The

chairman and I, as secretary, were given the honour of

being in charge of this task.

The meeting adjourned at 5.00p.m. The

committee will meet in a month’s time to view the

progress of all the sub-committes.

Fiona Koh

(FIONA KOH)

Secretary

Body of report:

Conclusion

Signature


2.5 Event Report


To : The Chairman

Leo Club

SMK Alishan PJ

From : Azlan Shamsuddin

Secretary

Date : Monday 19th 2010

Title : A Charity Event

Even & Date & Time

“ Blind Leading The Blind” Charity Walk was

held on Sunday, 18th March 2007 in the morning. This

was no ordinary walk: participants were required to be

blindfolded while walking a distance of 3 km on the

streets of the city. The only comfort from this challenge

was to be guided by a sighted person. The event first

started four years ago.

Organizers & Objectives & Sponsors

Petaling Jaya Lions Club organization the event

as part of the Sight First Campaign. The campaign is a

long-term commitment by the organization to fight

preventable and reversible blindness. The

organization wants to create greater awareness on the

importance of eye care and promote piety among the

young for the aged and parents.


The person who is send the report

Date

Title

Body of report:



The event was to raise money through public

donations and corporate sponsorship to be donated to

the Malaysian Association for the Blind (MAB) and the

Tun Hussien Onn National Eye Hospital (THONEH) to

fund contract operation for the poor to restore their

eyesight.

Participant

Petaling Jaya resident from all walks of life

made up the bulk of the participants. They same in

pair as each participant had to be guided by a sighted

person. This was the person the blindfolded participant

had to trust his or her life with on that day. They were

joined by the PJ Mayor and a group of visually

impaired participant from a number of associations for

the blind.

Route

The march began at the Dewan Sivik car park.

The 1,500 strong group was lead by a band from

Sekolah Mengah Assunta.

The route took them past famous PJ

landmarks : PJ Hilton, Hotel Singgahsana, Taman

Jaya LRT, Wat Chetawan Siamese Buddhist Temple,

Jalan Gasing and SMK Assunta.

At a halfway point near the PJ Drive-in A&W

Restaurant, the participant paused for refreshments

and swapped blindfoldeds.

Body of report:



End of The Walk

In about an hour, the walk was over. The

participants were given goodie bags, drinks and

treated to a lucky draw.

Comments by Participants

Some participant felt that there was a tendency

to bump into the person in front science the participant

were moving quite closely together.

Others felt it was quite scary initially. It felt as

though there was always some kind of danger in front

of them.

Some said they could now appreciate having

good eyesight and be able to see.

Some others felt a total dependence on their

guides who gave instruction or information: “there is a

drop. We are now crossing the road”.

All in all, despite the initial daunting prospect,

the participants had a fulfilling day.

Body of report:



Past Successes & Future Plans

The Club had been able to raise more than 300,

000 in the past years. In collaboration with the

community service THONEH, sight had been restored

to 600 cataract patients and 5000 had benefitted from

eye screenings in Peninsular Malaysia

The PJ mayor is very supportive of the event

and the MBPJ has adopted the “Blind Leading The

Blind” Charity Walk as an annual event to be held

every second Sunday of March.

Reported by

Azlan Shamsuddin

“Blind Leading The Blind” participant

Conclusion

Signature and writer name


3.0 GRAPHIC ORGANIZER



3.1 Graphic Organizer of Din and Pollution Ire Residents



3.2 Graphic Organizer of Minutes of Editorial Board of Form 5 Year Book



4.0 WRITE A REPORT

4.1 IPTHO English Drama Night

To : The Chairman

Of Unit English Department

From : Normaisah Mohd Sarijil

Secretary

Date : 16th July 2012

Title : IPTHO English Drama Night

On 15th July 2012, Institut Pendidikan Tun Hussein Onn (IPTHO) had an

English Drama Night. This event was held by IPTHO English Department for the

entire PISMP Semester 2 IPTHO student except TESEL group. Every unit in PISMP

Semester 2 student send participate for the Drama Night. Drama night was a night of

drama competition.

The event starts at 8.30 p.m at Balai Siswa (BalSis). There are 11 groups that

participate. Each group was given maximum 20 minute to present their drama. There

are three jury panels to judge the participant. The jury was English Lecture in IPTHO.

The themes for drama night competition are free. Every unit or group can

think and up with their own idea to present their drama. All participate present their

drama smoothly as they already practice many time before the Drama Night.

The first group present their drama was from unit Pendidikan khas their drama

was about the bad people who flash back about the entire bad thing he had done.

The next group was unit RBT 1, RBT 2, then Pendidikan Agama 1, Pra Sekolah,

Matematik 1, until the last group that is matematik 2.



This event was a good event for the IPTHO student it develope healthy

competition between group and student. Beside that, this event let the student to be

creative and let the student show their telent in acting. The coorperation among

student was really good and amaizing.

The last participate present their drama at 12.00 a.m. The Drama Night end at

12.30a.m. Participant and the committe clean the BalSis before all back to hostel.

Reported by,

____________________

Normaisah Bt. Mohd Sarijil

Secretary of English Society



5.0 CONCLUSION

There are many type of report that was use in everyday life. Reports are very

important method of gaining and giving information. Although they may be presented

orally, at a meeting for example, reports are usually presented in writing. The

ultimate purpose of any report is to provide the foundation for decisions to be made

and action taken.

Report was made to make sure that everything that already done in an

association has a record. So that they can refer to the record if anything happen.

Usually report was writing for someone to take attention or for someone to take

action. Therefore, report is very important.



6.0 REFLECTION

Based on this coursework project, I learn many new things. Through this

project, I am exposed to the format and type of report. I learn that there is many type

of report that were use daily. Five of the reports are survey report, event report,

minute of meeting report, complaint report and newspaper report. Each report has

different key feature, however they still have similarity such as date, signature, title of

the report and others.

From this assignment I learn the differences between five reports. From this

assignment I also learn to make a graphic organizer for the report that I have

choose. The report that I choose was minute of meeting report and newspaper

report. From the report I take the main point and I make a graphic organizer.

I learn the way to write an event report from this assignment. The report that

happen in IPG Kampus Tun Hussien On. I choose to write report on the sport day

that occurs on 27 February 2012.

This project also will soon benefit our career as it teach us how write a report.



7.0 REFERENCES

Chin, K. S. (2000). Nexux-SPM 4,5 English 1119. Petaling Jaya: Sasbadi Sdn. Bhd.

Christine Tan, Y. F. (2011). 150 Model Essays for SPM English. Johor Bahru:

Penerbitan Pelangi Sdn Bhd.

Maryann Sebastian, S. D. (2003). EKsplorasi KBSM form 4. Selangor: Penerbit Fajar

Bakti Sdn. Bhd.

Mee, M. Y. (2001). Target Vista- SPM KBSM 4,5 Enlish 1119. Kuala Lumpur:

Sasbadi Sdn. Bhd.

Yap, J. (2004). Handbook for Writing and Summary. Selangor: Setia Emas Sdn Bhd.



8.0 APPENDIX


Repot Lastly

Documents

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