Reports in Colleague CRPFA

11

Reports in ColleagueReports in Colleague CRPFA CRPFA

22

What’s in this report?What’s in this report?

Record typesRecord types 01 - Student Record01 - Student Record 02 - Demographic Data02 - Demographic Data 03 - Registration03 - Registration 04 - Student Progress04 - Student Progress 05 - Financial Aid05 - Financial Aid 06 - DER06 - DER 07 - Course Detail07 - Course Detail 08 - New Applicant08 - New Applicant

33

Set UpSet Up

FLTT - File Translation TablesFLTT - File Translation Tables TT_CRPFA.STD.GRADESTT_CRPFA.STD.GRADES College Grade SchemeCollege Grade Scheme System Office Grade SchemeSystem Office Grade Scheme

44

System Office Grade System Office Grade SchemeScheme

AA BB CC DD FF IP - In ProgressIP - In Progress CE - Credit by ExamCE - Credit by Exam W - Any type of WithdrawalW - Any type of Withdrawal O- OtherO- Other

55

Curriculum Parameter Set UpCurriculum Parameter Set Up

XCRP - Curriculum Parameter Set Up IP Address: 198.86.12.3 Login: xxxxxxxx Password: xxxxxxxx E-mail Address:

[email protected] Target Directory: /u1/DCC.SR/FILE.RECEIVE

66

Creating the ReportCreating the Report

XCRF - CRPFA File Creation Enter the Reporting Term (2004FA) Output Device = P Execute in Background = N

77

CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES

The cumulative credit hours are missing ENV-110The cumulative credit hours are missing ENV-110 The total hours attempted excluding Development The total hours attempted excluding Development

Courses are missing ENV-110Courses are missing ENV-110 The total hours earned excluding Developmental Courses The total hours earned excluding Developmental Courses

are missing ENV-110are missing ENV-110 The total quality points earned excluding Developmental The total quality points earned excluding Developmental

Courses are missing ENV-110Courses are missing ENV-110 The hours earned for this course are missing ENV-110The hours earned for this course are missing ENV-110 The hours attempted for this course are missing ENV-110The hours attempted for this course are missing ENV-110

88


Cont.Cont. The quality points earned for this course are missing The quality points earned for this course are missing

ENV-110ENV-110 The standard letter grade for course not filled in, check The standard letter grade for course not filled in, check

translate table TT-CRPFA.STD.GRADES ENV-110translate table TT-CRPFA.STD.GRADES ENV-110 The college letter grade is missing ENV-110The college letter grade is missing ENV-110

99


You can not run the CRPFA report until all grades are entered. If a student is missing one (1) grade, you could receive nine (9) error messages.

ERROR FIX: Enter missing grades for student(s) through FGRN or FGID

1010


Courses that end after the submission dateCourses that end after the submission date If you have a class that does not end until after the

deadline for the submission of the CRPFA report each student in that class will generate at least 9 error messages . The workaround for this bug is to enter bogus grades for the students so you can run the report. Once the report is transmitted, delete the bogus grades using STAC and RGCS

1111


No Last High School No start date and end date for attending HS 0001017 No High School Graduate type

Error Fix: Enter High School data through IASU and drill down to HSA

1212


No Admit Status

ERROR FIX: Enter the student’s Admit Status on STAL

1313


The graduation date has to be greater than the start date of the acad program A25260

ERROR FIX: On SACP drill down to SPSH. Can not have active status and graduate status on same program

1414


This student has more than one active Primary This student has more than one active Primary Academic Program, check Student Academic Programs Academic Program, check Student Academic Programs RecordRecord

This student has more than one active Primary This student has more than one active Primary Academic ProgramAcademic Program

ERROR FIX:ERROR FIX: OnOn SACPSACP change the Primary Academicchange the Primary Academic ProgramProgram Indicator to “No” for one of the programs for Indicator to “No” for one of the programs for the term being processed. Only one CU academic the term being processed. Only one CU academic program can have a “Yes” in this fieldprogram can have a “Yes” in this field

1515


No Citizenship code

ERROR FIX: On the BIO screen, drill down on CITIZENSHIP field. FFIN screen appears. Enter foreign student information

1616

CRPFA EROR MESSAGESCRPFA EROR MESSAGES

The social security number is missingThe social security number is missing

ERROR FIX: Scenario 1 – SSN was not keyed into the database

due to encoding error: Enter the missing SSN on NAE.

Scenario 2 – Duplicate that has been locked down: Enter the bad SSN on the DADD screen under Alternate ID for the bad record.

Scenario 3 – Student does not have a SSN: Assign a number to the student following the procedure used under the legacy system. Enter the SSN on NAE

1717


No county of residence No State of Residence and no county of residence

ERROR FIX: Access NAE or RGPE County codes must be entered in two locations, the

“County” field and the “Residence County” field. The county codes in these two fields DO NOT have to be the same, but both fields must be populated.

Either the “State of Residence” field or the “County of Residence” field must be populated for all students.

1818


No Ethnic specified for student ERROR FIX: Access BIO or RGPE; populate the

“Ethnic” field

No new Financial Aid Code for NCTAS, Update the Translate table

ERROR FIX: Access FLTT screen and enter TT_FIN.AID.CODES in the lookup box. Add the new financial aid code

1919


No long term goal

ERROR FIX: Access RGPE and key the “Educ Goals/Date” field

2020


No address specified for Student No city specified for Student No state specified for Student No zip specified for Student

ERROR FIX: Access NAE or RGPE and key the missing data

2121


No Birthdate The birthdate is missing

ERROR FIX: Access NAE or RGPE and populate Birth Date

2222

Closure and QuestionsClosure and Questions

Reports in Colleague CRPFA

Documents

Transcript of Reports in Colleague CRPFA