1 Reports in Colleague CRPFA. 2 What’s in this report? l Record types l 01 - Student Record l 02 -...
-
Upload
lynette-mclaughlin -
Category
Documents
-
view
226 -
download
0
Transcript of 1 Reports in Colleague CRPFA. 2 What’s in this report? l Record types l 01 - Student Record l 02 -...
11
Reports in ColleagueReports in Colleague CRPFA CRPFA
22
What’s in this report?What’s in this report?
Record typesRecord types 01 - Student Record01 - Student Record 02 - Demographic Data02 - Demographic Data 03 - Registration03 - Registration 04 - Student Progress04 - Student Progress 05 - Financial Aid05 - Financial Aid 06 - DER06 - DER 07 - Course Detail07 - Course Detail 08 - New Applicant08 - New Applicant
33
Set UpSet Up
FLTT - File Translation TablesFLTT - File Translation Tables TT_CRPFA.STD.GRADESTT_CRPFA.STD.GRADES College Grade SchemeCollege Grade Scheme System Office Grade SchemeSystem Office Grade Scheme
44
System Office Grade System Office Grade SchemeScheme
AA BB CC DD FF IP - In ProgressIP - In Progress CE - Credit by ExamCE - Credit by Exam W - Any type of WithdrawalW - Any type of Withdrawal O- OtherO- Other
55
Curriculum Parameter Set UpCurriculum Parameter Set Up
XCRP - Curriculum Parameter Set Up IP Address: 198.86.12.3 Login: xxxxxxxx Password: xxxxxxxx E-mail Address:
[email protected] Target Directory: /u1/DCC.SR/FILE.RECEIVE
66
Creating the ReportCreating the Report
XCRF - CRPFA File Creation Enter the Reporting Term (2004FA) Output Device = P Execute in Background = N
77
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
The cumulative credit hours are missing ENV-110The cumulative credit hours are missing ENV-110 The total hours attempted excluding Development The total hours attempted excluding Development
Courses are missing ENV-110Courses are missing ENV-110 The total hours earned excluding Developmental Courses The total hours earned excluding Developmental Courses
are missing ENV-110are missing ENV-110 The total quality points earned excluding Developmental The total quality points earned excluding Developmental
Courses are missing ENV-110Courses are missing ENV-110 The hours earned for this course are missing ENV-110The hours earned for this course are missing ENV-110 The hours attempted for this course are missing ENV-110The hours attempted for this course are missing ENV-110
88
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
Cont.Cont. The quality points earned for this course are missing The quality points earned for this course are missing
ENV-110ENV-110 The standard letter grade for course not filled in, check The standard letter grade for course not filled in, check
translate table TT-CRPFA.STD.GRADES ENV-110translate table TT-CRPFA.STD.GRADES ENV-110 The college letter grade is missing ENV-110The college letter grade is missing ENV-110
99
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
You can not run the CRPFA report until all grades are entered. If a student is missing one (1) grade, you could receive nine (9) error messages.
ERROR FIX: Enter missing grades for student(s) through FGRN or FGID
1010
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
Courses that end after the submission dateCourses that end after the submission date If you have a class that does not end until after the
deadline for the submission of the CRPFA report each student in that class will generate at least 9 error messages . The workaround for this bug is to enter bogus grades for the students so you can run the report. Once the report is transmitted, delete the bogus grades using STAC and RGCS
1111
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
No Last High School No start date and end date for attending HS 0001017 No High School Graduate type
Error Fix: Enter High School data through IASU and drill down to HSA
1212
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
No Admit Status
ERROR FIX: Enter the student’s Admit Status on STAL
1313
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
The graduation date has to be greater than the start date of the acad program A25260
ERROR FIX: On SACP drill down to SPSH. Can not have active status and graduate status on same program
1414
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
This student has more than one active Primary This student has more than one active Primary Academic Program, check Student Academic Programs Academic Program, check Student Academic Programs RecordRecord
This student has more than one active Primary This student has more than one active Primary Academic ProgramAcademic Program
ERROR FIX:ERROR FIX: OnOn SACPSACP change the Primary Academicchange the Primary Academic ProgramProgram Indicator to “No” for one of the programs for Indicator to “No” for one of the programs for the term being processed. Only one CU academic the term being processed. Only one CU academic program can have a “Yes” in this fieldprogram can have a “Yes” in this field
1515
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
No Citizenship code
ERROR FIX: On the BIO screen, drill down on CITIZENSHIP field. FFIN screen appears. Enter foreign student information
1616
CRPFA EROR MESSAGESCRPFA EROR MESSAGES
The social security number is missingThe social security number is missing
ERROR FIX: Scenario 1 – SSN was not keyed into the database
due to encoding error: Enter the missing SSN on NAE.
Scenario 2 – Duplicate that has been locked down: Enter the bad SSN on the DADD screen under Alternate ID for the bad record.
Scenario 3 – Student does not have a SSN: Assign a number to the student following the procedure used under the legacy system. Enter the SSN on NAE
1717
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
No county of residence No State of Residence and no county of residence
ERROR FIX: Access NAE or RGPE County codes must be entered in two locations, the
“County” field and the “Residence County” field. The county codes in these two fields DO NOT have to be the same, but both fields must be populated.
Either the “State of Residence” field or the “County of Residence” field must be populated for all students.
1818
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
No Ethnic specified for student ERROR FIX: Access BIO or RGPE; populate the
“Ethnic” field
No new Financial Aid Code for NCTAS, Update the Translate table
ERROR FIX: Access FLTT screen and enter TT_FIN.AID.CODES in the lookup box. Add the new financial aid code
1919
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
No long term goal
ERROR FIX: Access RGPE and key the “Educ Goals/Date” field
2020
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
No address specified for Student No city specified for Student No state specified for Student No zip specified for Student
ERROR FIX: Access NAE or RGPE and key the missing data
2121
CRPFA ERROR MESSAGESCRPFA ERROR MESSAGES
No Birthdate The birthdate is missing
ERROR FIX: Access NAE or RGPE and populate Birth Date
2222
Closure and QuestionsClosure and Questions