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Report on Store and

Purchase Department

Made by-

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Introduction of the Department

1. Purchase department

2. Stationary and Housekeeping store

3. Furniture store

4. Electrical maintenance

5. Building maintenance6. Equipment and Instrument store

7. Store manager

8. Bio-medical engineering department

9. Chemical and Internal pharmacy

10. Information Technology Department

11. spirit room.

12. Laundry and linen store

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ORGANOGRAM

Hospital Administrator

Equipment &

Instrument store

in charge

Furniture Store

in charge

Purchase AssistantStationary &

housekeepingstore in charge

Chemical &

internal

Pharmacy incharge

Biomedical

Engineering in

charge

Store in charge/ purchase

Manager

Store Manager

Building

Maintenance In

charge

Electrical

Maintenance

IT In charge

Laundry & Linen

Store Dept

Spirit Room

Sr. Pharmacist

Pharmacist

Clerk

MPW

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SUB DEPARTMENTS DESCRIPTION

STORES Store Manager Mr. C. B. Kadam

PURCHASE DEPARTMENT Purchase manager Mr. Mahesh ChavanPurchase assistant Mrs. Gita

PHARMACY DEPARTMENT Senior Pharmacist Mr. Adhikrao ManePharmacist Darshan Rao

FURNITURE DEPARTMENT Incharge Mr. Mahanagre

EQUIPMENT & INSTRUMENT STORE Incharge Mr. Deshmukh

STATIONARY & HOUSEKEEPINGSTORE

Incharge Mr. Vijay Waidande

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Layout

Security

Server Administrator

Pharmacy Store

Biomedical Engineering.

Purchase Department

Stationary Store

Spirit room

Store

Layout

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NEGATIVE POINTS

1. Pharmacy stores The hazardous chemicals like sodium

hypochlorite was kept in the pharmacy department with the other

pharmaceutical items at the entrance.

2. Software Module Problem The module is not adequate as perrequirement.

3. Stationary Stores

The storage system is not proper and the damaged stationary can be

seen lying.

Storage policies are not clear. The space allocation has not been done efficiently.

4. Purchase stores The safety stock and reorder point are not

considered separately.

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NEGATIVE POINTS

The supportive department are included under store.

Whole area is congested with many sub departments

due to which flow of material may get hampered at peak

time. Policies of storage is not cleared.

No proper system for stopping the pilferage.

No external audits are conducted.

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RECOMMENDATIONS

Pharmacy stores a separate place should be assigned for the

storage of chemicals.

Stationary stores The space should be appropriately used for

storage of material.

There should be proper storage policies.

Systems should be installed to stop pilferage. eg. CCTV cameras.

A reminder system can be installed in the pharmacy stores forreminding the expiry dates of medicines.

There should be proper audit systems of all records and process of

store department. (external and internal audits ) at regular interval of

time.

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There should be regular training of all staff member

of store department. HIS module should be customized according to the

need.