S T A N D A R D B I D D I N G D O C U M E N T

Procurement of Services

Royal Government of BhutanMinistry of Finance

DZONGKHAG ADMINISTRATION, TSIRANG.

i

 

Ref.No.

rWtCT-0612017 -2018t I Z OC

The Dzongkhag Administration.the execution of following works:

1('^'q1'q€I.ols<.1{"roolololU

B'<<'1Royal Government of Bhutan

DZONGKHAG ADM I N ISTRATI ONTSIRANG

Date:

20t9t2017

lnvitation of bids (Open Tender)Tsirang now invites sealed bids from eligible and qualified lcr firms for

1' Bidding will be conducted through the open National competitive procedures specified in theRGoB Procurement Manual,and are open to all bidders from countries as defined in section lll ofthe bidding documents.

2' A complete set of bidding documents can be downloaded by interested bidders from thedzong khag website www.tsi ran g. qov. bt w ef 25 t 9 t 20 17 -zg t 1 o t 20 1 T .

3' Bids must be delivered to the office of the Procurement office on or before 10:00A.M on2311012017. Electronic bidding "shall not" be permitted. Late bids will be rejected. Bids will beopened physically in the presence of the bidder or bidders' representative who choose to attendin person in Dzongkhag conference Hall at 10:30 A.M on 2ll1ot2o1l.

4' All bids shall be accompanied by a bid security drawn in favour of Dasho Dzongdag,Dzongkhag' Administration,Tsirang. Bid security will have to be in any one forms as specified in the bidding

documents and should be valid for 30 days beyond the bid validity.

$:rMcopy:

1. Sr. Accounts Officer,DAT, for kind infcirmation2. Procurement Officer,DAT, for kind information3. ICT Officer, DAT, for follow up4. Office copy

Name of work

Revamp of Dzongkhag AdministrationLocalArea Network (Supply andlnstallation)

Nu.50,000.00

Website: http://www.tsirang.gov.bt Email:tdorii@tsirang.gov.bt Mobile: +g7S 17609150

Tender for Revamp of Dzongkhag Administration Local Area Network

(supply and installation)

ii

 

Date: Invitation for Quotation (IFQ)

Project title: Revamp of Dzongkhag LAN(Supply and Installation)

Source of Funding: RGoB Funding

Contract Ref: Dzongkhag ICT Officer

Dzongkhag Administration, Tsirang.

To:

Dear Sir/Madam, 1. 2.

You are invited to submit your priced bid for the following item; For Revamp of Dzongkhag Administration Local Area Network(supply and installation)

3. The bidder(s) may quote for any or all items under this invitation. Evaluation will

be done as a package and contract shall be awarded to the lowest evaluated

bidder, with certified Human Resources

The bidder(s) shall submit one original of the priced quotation with the Form of

Bid and clearly marked ORIGINAL. In addition, the bidder(s) should also submit

one copy marked as COPY. The quotation including all documents in the

attached format should be sealed in an envelope as required by PRR 2009

clause 5.1.7.2 and addressed to and delivered at the following address.

Your quotation in the required format should be addressed and submitted to:

Dasho Dzondag, Tsirang and delivered to the Procurement Section, Tsirang

Dzongkhag.

The deadline for receipt of your quotation(s) by the purchaser at the indicated

4.

5.

23rd address is 10am,

day.

October and will be opened at 10:30am on the same

6.

The bid shall be accompanied by a bid security of Nu.50000 (Fifty thousand) in

the form of cash warrant, demand draft or unconditional Bank Guarantee valid till

90 days. Any bid not accompanied by bid security or less shall be treatedas non responsive.

3

 

7.

8.

Quotation by fax or by electronic means are not acceptable

The quotation should be submitted as per the following instructions and in

accordance with the attached Contract. The attached Terms and Conditions of

Supply is an integral part of the Contract.

a) PRICE: all prices shall be quoted in Ngultrum. The quoted price shall be

inclusive of all related costs including taxes, duties and other levies to the

final place of delivery.

EVALUATION OF QUOTATION: offers determined to be substantially

responsive to the technical specifications will be evaluated by comparison

of their quoted prices. In evaluating the quotations, the purchaser will

determine for each quotation the evaluated price by adjusting the priced

quotation by making any correction for any arithmetical errors as follows;

(i) Where there is a discrepancy between amounts in figures and in

words, the amount in words will govern;

(ii) where there is discrepancy between the unit rate and the line item

total resulting from multiplying the unit rate by the quantity, the unit

rate as quoted shall govern unless in the opinion of the Employer

there is an obviously gross misplacement of the decimal point in the

unit rate, in which case the line item total as quoted shall govern, and

the unit rate shall be corrected.

b)

(iii) if the supplier refuses to accept the correction, this quotation will be

rejected and the bid security shall be forfeited.

AWARD OF PURCHASE ORDER: the award will be made to the bidder

who is offering the lowest evaluated price that meets the specifications.

The successful bidder will sign a contract as per attached form of contract

and terms and conditions of supply.

VALIDITY OF THE OFFERS: your quotation(s) shall be valid for a period

of 60 days from the deadline for receipt of quotation(s).

c)

d)

9. Further information can be obtained from: ICT Section, Tsirang Dzongkhag

4

 

The Dzongkhag Administration Tsirang has a budget allocation Revamp of DzongkhAdministration Local Area Network (supply and installation) and wishes to applythat allocation.

10. The quotation(s) will be opened in the presence of bidders or their

representatives who choose to attend at the specified venue and time.

Representatives attending the opening shall produce an authentic Power Of

attorney.

The Purchaser is not bound to accept the lowest bid and reserves the right to

accept or reject any or all the bids without assigning any reason whatsoever.

The bidder whose bid is accepted will be notified of the award of contract by the

Purchaser prior to expiration of the quotation validity period. The terms of the

accepted offer shall be incorporated in the supply order (sample form attached).

11.

12.

13.

5

 

Documents required to be submitted as part of the Quotation

The original and copy of quotation submitted by the supplier shall comprise thefollowing:

(a) A duly completed and signed priced quotation as per the Schedule ofItems and the Priced Quotation.

A valid Trade License;

A valid Tax Clearance Certificate;

The required bid security

Technical Specification of the Goods to be supplied; and

Any other requirements specified in this document

(b)

(c)

(d)

(e)

(f)

Terms and Conditions for the Supply of Goods and Payment.

The Terms and Conditions hereinafter may only be varied with the written agreement ofthe Purchaser and no terms and conditions put forward at any time by the Supplier shallform any part of the Contract.

1. The supply of the goods and initial service shall be completed within 60 daysfrom the date of issue of the Work Order, or the signing of the contract

Payment of the Invoice shall be arranged by the Purchaser, within thirty (30)days upon submission of original Invoice and TPN number, against the actualservice rendered as listed in the Purchase Order.

The quoted price shall include all taxes, duties, insurance and any other costsinvolved and nothing extra shall be paid.

Any goods found defective during the warranty period shall be replaced/ repairedby the supplier at his cost. If the supplier fails to rectify and or replace thedefective goods, the purchaser shall do it at the cost of the supplier.

The supplier shall pay liquidated damages at the rate of 0.01% per day for eachday of delay to a maximum of 10% of the quoted price.

The Purchaser may, by written notice, terminate the Purchase Order (or Contractif applicable) in whole or in part at any time for its convenience:

a. if the Service provider fails to perform any other Terms and conditionsspecified with the Purchase Order, or exceeds the maximum amount ofliquidated damages.

b. if the Service provider fails to perform any other obligation(s) under thePurchase Order, or

2.

3.

4.

5.

6.

10

 

c. if the Service Provider does not take any remedial action within a period of(7) seven calendar days after receipt of a notice of default from thePurchaser specifying the nature of the default(s), or

if the Service Provider, in the judgment of the Purchaser, has engaged ind. in competing for or in executing theany corrupt or fraudulent practices

tasks under this Purchase Order.

11

 

Please refer the terms and conditions of package 1 and package 2 in the following pages 

Contract AgreementTHIS CONTRACT AGREEMENT made on the ………. day of…………., 2016,

BETWEEN

(1) Dzongkhag Administration, Tsirang (hereinafter called “the Purchaser”), and

……………………….., M o b i l e N o … … … … … . having its principal place ofbusiness at… … … … … … … … … … … … . . (hereinafter called “the Service Provider”). (2)

WHEREAS the Purchaser invited Bids for certain Goods and ancillary services, viz.,

[Revamp of DzongkhAdministration Local Area Network (supply and installation)] and has accepted a Bid by the Supplier for the supply of those Goods and Services

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as arerespectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall constitute the Contract between the Purchaser and theSupplier, and each shall be read and construed as an integral part of the Contract, viz.:

(a) (b) (c)

This Contract Agreement; Terms and Conditions; Technical Requirements (including Schedule of Supply and TechnicalSpecifications); The Supplier’s Bid and original Price Schedules; The Purchaser’s Notification of Award of Contract; The form of Performance Security;

(e) (f) (g)

3. This Contract shall prevail over all other Contract documents. In the eventof any discrepancy or inconsistency within the Contract documents, then the documentsshall prevail in the order listed above.

4. In consideration of the payments to be made by the Purchaser to theService Provider as hereinafter mentioned, the Service Provider hereby covenants withthe Purchaser to provide the Goods and Services and to remedy defects therein inconformity in all respects with the provisions of the Contract.

5. The Purchaser hereby covenants to pay the Service Provider inconsideration of the provision of the Goods and Related Services and the remedying ofdefects therein, the Contract Price or such other sum as may become payable underthe provisions of the Contract at the times and in the manner prescribed byContract.

the

IN WITNESS whereof the parties hereto have caused this Agreement to be executed inaccordance with the laws of Bhutan on the day, month and year indicated above.

12

 

For and on behalf of the Purchaser

Signed:

in the capacity of

in the presence of

For and on behalf of the Supplier

Signed:

in the presence of

13

 

BoQ :Revamp of DzongkhAdministration Local Area Network (supply and installation) Package I ‐ Bill of Quantity for Active Components 

SL 

Item 

Unit  QtyUnit Rate(Nu) 

Total Amount(Nu) 

Remarks

1 Layer 3 Switch  No  1 

2 Layer 2 Switch  No  8 

3 WiFi AP  No  5 

4 SFP  Pairs  9 

Package II - Bill of Quantity for Passive Components UTP Accessories

SL

Item

Unit QtyUnit Rate(Nu)

Total Amount(Nu)

Remarks

1

Structural Cabling of Local Area Network (LAN) per point

Per point

100

2 12U, 19” Wall mount Switch Rack No. 1

3 9U, 19” Wall mount Switch Rack No. 7

4 Wiring of electric power socket point Point 8

5

Cage nut (for mounting switch & patch panel)

Pieces 100

6

UTP cat6e factory crimped patch cord 0.5 meter

Nos. 100

7

UTP cat6e factory crimped patch cord 5 meter

Nos. 100

8 24 ports Cat6e Patch Panel Nos. 7

Note: Quote should be inclusive of laying, termination and testing

Fiber Accessories

1 1U 19" 12 ports Rack Mountable Fiber Patch Panel

Nos. 2

2

1U 19" 6 ports Rack Mountable Fiber Patch Panel

Nos. 5

3

Fiber patch cord, SC/UPC-LC/UPC fiber patch cord SM 2.00mm, 1 meters

Nos. 16

4

Fiber patch cord, SC/UPC-SC/UPC fiber patch cord SM 2.00mm, 2 meters

Nos. 16

Note: Quote should be inclusive of laying, termination/splicing and testing

 

Note: *qualifying criteria for the works

Technical Specification for Passive Components SL

Item

Description

Compliance (Yes/No)

Remarks

1

Structured Cabling

Structural Cabling of Local Area Network (LAN) includes work and supply of materials as prescribe:- - Casing N Capping with complete fitting accessories like Tee, coupler, Internal coupler, External coupler/elbow, - PVC horse pipe/Conduit pipe (if required), - Plastic guard bit, Wooden Screw & Casing N Capping pin & Metallic saddle, - Information Outlet box (I/O) complete set, - UTP cat6e Solid Cable, Punching of UTP cat6e cable on Patch Panel & I/O face modular as per TIA/EIA T586B termination rule, - Testing of LAN from Patch panel to I/O by using LAN Cable tester & Identification of I/O box to patch panel, - Fixing of Switch rack, patch panel, switches, Wireless Access Point (AP) & I/O boxes.

Terms and Conditions for Package 1 Configurations:

Network and service Configurations for each sites(Routing, switching, DHCP) but not limited

Conditions: 

Bidders should submit Manufacturer Authorization Letter/ Dealership certificate, brochures and datasheets along with the proposal. Failing to submit the required documents with the tender documents will be treated as non responsive and hence rejected. 

Provide support for one year from the date of handing taking  Provide license/certificate details of equipments/services where applicable  Carry out testing of configurations and provide test reports  Shoud provide training to Dzongkhag ICT section on configurations  Provide documentation of configurations, ip addresses, network diagram and other 

relevant documents such as SOP/User guide but not limitted.  *The vendor should have experience in one similar project and should provide 

valid completion certificates.  *The vendor should have the following human resources.  1. Minimum one certified network engineer for proposed network OEM. Full CV 

has to be submitted.  2. One technician with minimum of certificate qualification  3. Salary Tax Receipt for the proposed human resources should be of last 1 year  Quotes should be inclusive of warranty for the equipments for 3 years and 1 year 

for services.  Power codes for all the active equipments should be 3 pin top( type D)  The work will be awarded as single package  Failing to comply on above terms and conditions will be treated as non‐responsive. 

Terms and Conditions  for Package 2 

Cost should be inclusive of supply and installation  Provide support for one year from the date of handing taking  Quotes should be inclusive of warranty for 1 year for services.  The work will be awarded as single package 

 

Technical Specificaiton for Layer 2 Access Switch SL No L2 Gigabit Ethernet switch Compliance (Yes/No)

A Architecture

1

The switch should have 24 x 10/100/1000 BaseT and Minimum 2 GE SFP uplink ports

2

Should support both IEEE 802.3af Power over Ethernet (PoE) and IEEE 802.3at PoE+ (up to 30W per port) to support any standards-compliant PoE/PoE+ end devices.

3

Should support 1000 Base- SX, LX, LH and T ports

2

12 U Swtich Rack

12U, 19” Wall mount Switch Rack width 550mm depth 600mm with glass door lock & key.

3

9 U Switch Rack

9U, 19” Wall mount Switch Rack width 550mm depth 600mm with glass door lock & key.

4

Electrical wiring

Wiring of electric power socket point to switch rack including materials as follows:-Switch Socket Combined 15A, 2.50mm sq copper cable & 0.75sq mm green earth wire using casing capping wiring. Power line should be drawn from existing MCB Distribution Box, (Require for each switch rack).

5 Cage nut Cage nut (for mounting switch & patch panel)

6

UTP patchcord 0.5 M

UTP cat6ee factory crimped patch cord 1 meter

7

UTP patchcord 5 M

UTP cat6ee factory crimped patch cord 5 meter

8

24 ports cat6e Patch Panel

24 ports cat6e Patch Panel

Fiber Accessories

1

1U 19" 12 Ports Wall/Rack Mountable FODP

12 ports Wall/Rack Mountable Fiber Patch Panel loaded with SC-SC phase plate adaptor, standard splice tray, standard joint sleeve and SC/UPC pigtails. Patch panel should be dust and rodent proof.

2

1U 19" Ports Wall/Rack Mountable FODP

6 ports Wall/Rack Mountable Fiber Patch Panel loaded with SC-SC phase plate adaptor, standard splice tray, standard joint sleeve and SC/UPC pigtails. Patch panel should be dust and rodent proof.

3

SFP

Single fiber Single Mode SFP. 1Gbps. To be used within 200-500 meters distance. Compatibility: Cisco, Juniper, DLink, TPLink & etc,. Singlefiber LC connector with pair. Note: supplier should provide LC-LC Female to Male Fiber Optic Attenuator 3dB or 5dB to suit certain optical power level for 200-500 meters distance.

5

SC-LCFiber Patchcord 1 M

Fiber patch cord, SC/UPC-LC/UPC fiber patch cord SM 2.00mm, 1 meters

6

SC-SCFiber Patchcord 2 M

Fiber patch cord, SC/UPC-SC/UPC fiber patch cord SM 2.00mm, 2 meters

 

4

Should have at least 56 Gbps switching bandwidth and forwarding bandwdith of 28 Gbps

5

Should have Forwarding rate (64-byte L3 packets) of 41.67 Mbps

6

Should have switching throughput of up to 41 million pps

7 MAC Address table size of 8000 entries

8

The Switch should be 19” Rack- Mountable / 1 rack unit (RU)

9

DRAM : 512MB, Flash : 256 MB, CPU: 800 MHz ARM CPU

B Resiliency and high availability

1

Should support IEEE 802.3ad Link Aggregation Control Protocol (LACP)

2

Should supportIEEE 802.1s/w Rapid Spanning Tree Protocol (RSTP) and Multiple Spanning Tree Protocol (MSTP)

3

Should support Per-VLAN Rapid Spanning Tree (PVRST+)

4 Should support switch-port autorecovery

5

Should support load sharing algorithm for bridged and routed traffic

C Layer 2 Support

1

Should support IEEE 802.1Q (4094 VLAN IDs) and 64 VLANs simultaneously

2

Should support Multiple VLAN Registration Protocol (MVRP, IEEE 802.1ak) for dynamic registration and deregistration of VLANs on ports in a VLAN bridged network

3

Should support Jumbo frames of 10,240 bytes

4

Should support IPv4 Static IP routing, RIP

5 Should support IPv6 static routing

6 Should support VRRP for redundancy

7

Should support Multicast VLAN Registration (MVR) to distribute multicast streams across an Ethernet ring-based Layer 2 network and reduce the amount of bandwidth consumed by the multicast traffic

D Security

1

Should support MAC address limiting (per port and per VLAN) and MAC address move to detect MAC movement and MAC spoofing on access interfaces

2

Should support port and VLAN Access control lists (Ingress and Egress)

 

3

Should support DHCP snooping, DHCP server and relay with option 82 for Layer2 VLANs

4

Should support Dynamic ARP inspection (DAI), IP source guard

5

Should support broadcast, unicast and multicast (BUM) storm control

6

Should support TACACS+ and MAC RADIUS authentication for secure switch CLI logon

7

Should support SSHv and HTTPs allowing secure access to the switch

E Manageability

1 Web User Interface, CLI

2

Should support Port mirroring and mirror traffic that is traversing interfaces or a VLAN on the switch to a different location for analysis

3

Should support IPv6 management features like eighbor discovery (RFC 4861), Telnet, SSH, SNMP, NTP, DNS

4

Should have monitoring technology like netflow/s-flow to randomly sample network packets and send the samples to a monitoring station

5

Should store multiple configuration and image files

6

Should have the capability to revert to the last known good state if the switch image, configuration and the backup configuration files become damaged beyond repair

7

Should support automatic configuration over the network from a pre-existing configuration file that is created and stored on a configuration server

8

Should support automatic software download feature using the DHCP message exchange process to download and install software packages.

9

Should support standard IP-MIB (RFC 4293) and SNMP v1, v2 & v3

H Certification

1 ICES-003 Class A, CE

2 NDPP

Technical Specification for Layer 3 Core Swtich

Sl No. L3 Gigabit SFP Swtich Compliance (YES/NO) A General Features

1 High Density Wire-speed Scalable Layer3 Switch

2 19” rack mountable

 

B Performance Parameters:

1 Flash: 512 MB or more

2 DRAM: 4GB or more

3 Total number of MAC addresses : 320000

4 Minimum Switching capacity: 640 Gbps

5 Jumbo frame : 9198 bytes

6 Forwarding Rate: 227.28 Mpps

C Physical Interface Support:

Minimum Interfaces to be populated are:

1 The switch should have 12 x 1G SFP

2 All the ports should be non-blocking from day 1

D Architecture

1 ASIC based packet forwarding

2 The Switch should have Line Rate forwarding at all ports.

3

The switches shall be clustered together with like VSS or equivalent virtualization feature by which they can be configured to act as one single Virtualswitch with single configuration file, single image and one management IP address

4

OS should support individual process (eg ssh , snmp, telnet, dhcp etc) restart toprevent reboot in case of Software Process Crash by running processes on top of Kernel.

E High Availability

1 Hot Swappable Power Supplies from Day 1

2 Redundant Fans from Day 1

3 Software upgrades with minimal traffic disruption during the upgrade

F Layer 2 Features

1

Standard Port/Link Aggregation for All Ports. Also Cross Module Link aggregation should be supported

2

Broadcast/multicast/unicast storm control to prevent degradation of switch performance from faulty end stations

3 Port, subnet based 802.1Q VLANs. The switch should support 4000 VLANs

4 30,000 MAC addresses or above

5 The switch should support IEEE 802.1w RSTP and IEEE 802.1s MSTP

6

The switch should support IEEE 802.1AE MACSec for hardware-based encryption

7 Minimum 15000 ARP entries

 

G Routing Protocols

1 RIP v1/v2, OSPF v1/v2 from Day 1

2 BGPv4, IS-IS, VRRP

3 IPv6 packet switching and routing using OSPFv3, RIPng from Day 1

4 Minimum 4000 Unicast IPv4/IPv6 Route entries.

H Security Features

1 Layer 2-4 Access Control Lists

2 ACLs - port based/VLAN based.

3 Integrated security features like DHCP relay, Control Plane DoS protection

4 MAC Authentication

5 802.1X Network Security and Authentication

6 RADIUS and TACACS+

7 1000 Security ACL’s.

8 Port-security.

I Traffic Policing

1 Ingress/Egress shaping and policies

2 Filter, mark and limit traffic flows

3 Minimum 8 queues per port

4

Policy based traffic classification based on MAC Address, Port, DSCP, IP Address, VLAN

J Multicast

1 H/W based Ipv4 and Ipv6 Multicasting

2 IGMP v1, v2 , v3, IGMP Snooping

3 Protocol Independent Multicast – Sparse Mode and PIM – SSM, MSDP

4 Minimum 2000 IPv4/IPv6 multicast routes

K MPLS

1 VRF Lite

L Network Management

1

Switch should be manageable through NMS on per port/switch basis. Should Support SNMP, RMON, SSH, telnet, web management through network management software.

2

Port mirroring feature based on port, VLAN and ACL for monitoring networktraffic.

3 Role based access control to limit access to switch operations.

4

Should have monitoring technology like netflow/s-flow to randomly sample network packets and send the samples to a monitoring station

5 Should store multiple configuration and image files

 

6

Should have the capability to revert to the last known good state if the switch image, configuration and the backup configuration files become damaged beyond repair

7

Should support automatic configuration over the network from a pre-existing configuration file that is created and stored on a configuration server

8

Should support automatic software download feature using the DHCP message exchange process to download and install software packages.

M IEEE Standards

1

Gigabit Ethernet: 1000BASE-X (mini- GBIC/SFP), 1000BASE-SX, 1000BASE-LX/LH based SFP support.

2 10G Ethernet: 10Gbase-SR, 10Gbase- LR

3 IEEE 802.1D Spanning-Tree Protocol

4 IEEE 802.3AD LACP

5 IEEE 802.3AB LLDP

6

IEEE 802.1S & 1W for Rapid Spanning tree and Multiple Spanning-tree convergence

7 IEEE 802.1p CoS Prioritization

8 IEEE 802.3x Flow Control

N Certification

1

UL-UL60950-1, FCC 47CFR Part 15 Class A, EN 55022 Class A, VCCI Class A, CISPR 22 Class A, EN 55024, EN 300386, CE

2

The switch should be NDPP certified (Public reference to be shared along withthe bid)

Technical Specification for SFPSL Item Description Remarks

1

SFP

Single fiber Single Mode SFP. 1Gbps. To be used within 200-500 meters distance. Compatibility: Cisco, Juniper, DLink, TPLink & etc,. Singlefiber LC connector with pair. Note: supplier should provide LC-LC Female to Male Fiber Optic Attenuator 3dB or 5dB to suit certain optical power level for 200-500 meters distance.

 

Technical Specificaiton for Access Point SL No

Description

Specification and requirement

Comply(Yes/No)

Remarks

1

General features

High-end 802.11ac Wave 2 AP with MU- MIMO and BeamFlex+

2 Maximum PHY rate

1,733 Mbps (5GHz)

3 800 Mbps (2.4GHz)

4 Wi-Fi technology

802.11ac Wave 2 (5GHz)

5 802.11n (2.4GHz)

6 Concurrent users 200

7 Radio chains:streams 4x4:4

8 BeamFlex gains 6dB

9

Max. interference mitigation

15dB

10 PD-MRC Yes

11 Rx sensitivity -104dBm

12 ChannelFly Yes

13 Smart meshing Pending

14 USB Yes

15 Ethernet ports 2

16 Other features PoE

 

INTEGRITY PACT1 General

Whereas ……………………………  representing the (………………………………), RoyalGovernment of Bhutan, hereinafter referred to as the Employer on one part,(………………………………………) representing the (……………………………………………….) asother part hereby execute this agreement as follows:

andthe

This agreement should be a part of the tender document, which shall be signed andsubmitted along with the tender document. The head of the employing agency/or hisauthorized representative should be the signing authority. For the bidders, the bidderhimself or his authorized representative must sign the Integrity Pact (IP). If the winningbidder had not signed during the submission of the bid, the tender shall be cancelled.

2 Objectives

Now, therefore, the Employer and the Bidder agree to enter into this pre-contractagreement, hereinafter referred to as Integrity Pact, to avoid all forms of corruption byfollowing a system that is fair, transparent and free from any influence/unprejudiceddealings prior to, during and subsequent to the currency of the contract to be entered into,with a view to :-

2.1 Enabling the Employer to obtain the desired contract at a reasonable andcompetitive price in conformity to the defined specifications of the works, goodsand services; and

2.2 Enabling bidders to abstain from bribing or any corrupt practice in order to securethe contract by providing assurance to them that their competitors will also refrainfrom bribing and other corrupt practices and the Employer will commit to preventcorruption, in any form by their officials by following transparent procedures.

3. Commitments of the Employer:

The Employer Commits itself to the following:-

3.1 The Employer hereby undertakes that no official of the Employer, connecteddirectly or indirectly with the contract, will demand, take a promise for or accept,directly or through intermediaries, any bribe, consideration, gift, reward, favor orany material or immaterial benefit or any other advantage from the Bidder, eitherfor themselves or for any person, organization or third party related to the contractin exchange for an advantage in the bidding process, bid evaluation, contractingor implementation process related to the Contract.

3.2 The Employer further confirms that its officials has not favored any prospectivebidder in any form that could afford an undue advantage to that particular bidderduring the tendering stage, and will further treat all Bidders alike.

Page 1 of 6

 

3.3 All the officials of the Employer shall report to the head of the employing agencyor an appropriate Government office any attempted or completed violation ofclauses 3.1 and 3.2.

3.4 Following report on violation of clauses 3.1 and 3.2 by official (s), through anysource, necessary disciplinary proceedings, or any other action as deemed fit,including criminal proceedings may be initiated by the Employer and such aperson shall be debarred from further dealings related to the contract process. Insuch a case while an enquiry is being conducted by the Employer the proceedingsunder the contract would not be stalled.

4 Commitments of Bidders

The Bidder commits himself to take all measures necessary to prevent corruptpractices, unfair means and illegal activities during any stage of his bid or duringany pre-contract or post-contract stage in order to secure the contract or infurtherance to secure it and in particular commits himself to the following :-

4.1 The Bidder will not offer, directly or through intermediaries, any bribe, gift,consideration, reward, favor, any material or immaterial benefit or otheradvantage, commission, fees, brokerage or inducement to any official of theEmployer, connected directly or indirectly with the bidding process, or to anyperson, organization or third party related to the contract in exchange for anyadvantage in the bidding, evaluation, contracting and implementation of theContract.

4.2 The Bidder further undertakes that he has not given, offered or promised to give,directly or indirectly any bribe, gift, consideration, reward, favor, any material orimmaterial benefit or other advantage, commission, fees, brokerage or inducementto any official of the Employer or otherwise in procuring the Contract orforbearing to do or having done any act in relation to the obtaining or execution ofthe Contract or any other contract with the Government for showing or forbearingto show favor or disfavor to any person in relation to the Contract or any othercontract with the Government.

4.3 The Bidder will not collude with other parties interested in the contract topreclude the competitive bid price, impair the transparency, fairness and progressof the bidding process, bid evaluation, contracting and implementation of thecontract.

4.4 The Bidder, either while presenting the bid or during pre-contract negotiations orbefore signing the contract, shall disclose any payments he has made, iscommitted to or intends to make to officials of the Employer of their familymembers, agents, brokers or any other intermediaries in connection with thecontract and the details of services agreed upon for such payments.

5 Sanctions for Violation

The breach of any aforesaid provisions or providing false information by employers,

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including manipulation of information by evaluators, shall face administrative chargesand penal actions as per the existing relevant rules and laws.

The breach of the Pact or providing false information by the Bidder, or any one employedby him, or acting on his behalf (whether with or without the knowledge of the Bidder), or the commission of any offence by the Bidder, or any one, employed by him, or acting on his behalf, shall be dealt with as per the provisions of the Penal Code of Bhutan, 2004, and the Anti-Corruption Act, 2006.

The Employer/relevant agency shall also take all or any one of the following actions,wherever required :-

5.1 To immediately call off the pre-contract negotiations without giving anycompensation to the Bidder. However, the proceedings with the other Bidder(s)would continue.

5.2 To immediately cancel the contract, if already awarded/signed, without giving anycompensation to the Bidder.

5.3 The Earnest Money / Security Deposit shall stand forfeited.

5.4 To recover all sums already paid by the Employer.

5.5 To encash the advance bank guarantee and performance bond/warranty bond, iffurnished by the Bidder, in order to recover the payments, already made by theEmployer, along with interest.

5.6 To cancel all or any other Contracts with the Bidder.

5.7 To debar the Bidder from entering into any bid from the government of Bhutan asper the Debarment Rule.

6. Conflict of Interest

6.1 A conflict of interest involves a conflict between the public duty and privateinterests (for favor or vengeance) of a public official, in which the public officialhas private interest which could improperly influence the performance of theirofficial duties and responsibilities. Conflict of Interest would arise in a situationwhen any concerned members of both the parties are related either directly orindirectly, or has any association or had any confrontation. Thus, conflict ofinterest of any tender committee member must be declared in a prescribed form(sample form attached).

6.2 The Bidder shall not lend to or borrow any money from or enter into anymonetary dealings or transactions, directly or indirectly, with any committeemember, and if he does so, the Employer shall be entitled forthwith to rescind theContract and all other contracts with the Bidder.

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7 Examination of Books of Accounts

7.1 In case of any allegation of violation of any provisions of this Integrity Pact orpayment of commission, the Employer/authorized persons or relevant agencies shallbe entitled to examine the Books of Accounts of the Bidder and the Bidder shallprovide necessary information of the relevant financial documents and shall extendall possible help for the purpose of such examination.

8. Monitoring and Arbitration

8.1 The respective procuring agency shall be responsible for monitoring andarbitration of IP as per the Procurement Rules.

9 Legal Actions

9.1 The actions stipulated in this Integrity Pact are without prejudice to any otherlegal action that may follow in accordance with the provisions of the extant law inforce relating to any civil or criminal proceedings.

10 Validity

10.1 The validity of this Integrity Pact shall cover the tender process and extend untilthe completion of the contract to the satisfaction of both the Employer and theBidder.

10.2 Should one or several provisions of this Pact turn out to be invalid; the remainderof this Pact remains valid. In this case, the parties will strive to come to anagreement to their original intentions.

We, hereby declare that we have read and understood the clauses of this agreement andshall abide by it. Further, the information provided in this agreement are true and correctto the best of our knowledge and belief.

The parties hereby sign this Integrity Pact at on

---------------------------------------------BIDDER

----------------------------------------EMPLOYER

Witness: Witness:

1. 1.

(Legal Officer/Internal Auditor

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