1. LECTURER: ENG.HISHAM ALI, PMP

2. Project Management Processes (47) PROCESSES GROUP

3. Project Management Processes KNOWLEDGE AREA

4. What is the scope management?? It is a processes you must do as a PM to know exactly what you will obtain from your project what is the work you will do in your project to reach to this product To prevent Scope creep (additions from stakeholders to your scope) To allow you to control your time and cost if you know exactly what you will do. (product scope) (project scope)

5. Product Scope Vs. Project Scope Product Scope. What requirements do I have to fulfill to create the product of the project? Product Scope: the requirements that relate to the product of the project Project Scope. What activities and processes do I have to perform to deliver the product scope? Project Scope: The work done needed to deliver the product of the project

6. Scope Management Plan scope management Collect requirements Define scope Create WBS Validate scope Control scope

7. 5.1 Plan Scope Management that documents how the project scope will be defined, validated, and controlled The key benefit of this process is that it provides guidance and direction on how scope will be managed throughout the project The main concept is to plan before you do

8. 5.1 Plan Scope Management 1. Project management plan 1. Expert judgment 1. Scope Management Plan 2. Project Charter 2. Meetings 2. Requirements Management Plan 3. E.E.F 4. O.P.A

9. Scope Management Plan How the scope will be defined, developed, monitored, controlled, and verified Process for preparing a detailed scope statement & WBS Process that defines how acceptance for the completed project deliverables will be obtained Process that defines how requested changes to the scope statement will be processed

10. Requirements Management Plan How requirements activities will be planned, tracked, and reported Requirements prioritization process Product metrics that will be used and the rationale for using them Traceability structure to reflect which requirement attributes will be captured on the traceability matrix

11. 5.2 Collect Requirements determining, documenting, and managing stakeholder needs and requirements to meet project objectives what the stakeholder needs from the project in order for the project to be successful Looks for all requirements not just related to products

12. 5.2 Collect Requirement Collect Requirement Requirement plan Scope plan Stakeholder plan Stakeholder Register Project charter

13. Collect Requirement tools: 1. Interviews 2. Focus groups

14. Collect Requirement tools: 3. Facilitated Workshops 4.Benchmarking

15. Collect Requirement tools: 5. Questioners and survey 6.Observations

16. Collect Requirement tools: 7. Prototype 8.Document Analysis

17. Collect Requirement tools: 9. Group Creativity Techniques Brainstorming Mind Mapping Multi Criteria Decision Analysis Nominal Group Techniques Voting to select requirement Affinity Diagram

18. Collect Requirement tools: 10. Group Decision Making Dictatorship: one person makes the decision for the group Unanimity : everyone agrees Majority : more than 50% agree Plurality : largest percentage not a majority Delphi Technique : sending information to specialists and collecting answers > than resending answers again and collecting new answers > than repeat in third you will get unanimity

19. Collect Requirement tools Interviews Focus groups Facilitated work shops Group creativity techniques Brain storming Nominal group tech. Mind mapping Affinity diagram Multi criteria decision anal. Benchmarking Questionnaires Observations Group decision making Dictatorship Unanimity Majority Plurality Delphi tech. Document analysis

20. Resolving Competing Requirements: 1) Project Charter 2) The business case 3) The project constraints Requirement Traceability Matrix

21. 5.2 Collect Requirements 1. Scope management plan 1. Interviews 1. Requirements Documentation 2. Requirements Management Plan 2. Focus Groups 2. Requirements Traceability Matrix 3. Project Charter 3. Facilitated workshops 4. Stakeholder Management Plan 4. Group Creativity tech. 5. Stakeholder Register 5. Group decision making tech.

22. 5.2 Collect Requirements 6. Questioners & Surveys 7. Observations 8. Prototypes 9. Benchmarking 10. Context Diagram 11. Document Analysis

23. 5.3 Define Scope developing a detailed description of the project and product. it describes the project, service, or result boundaries by defining which of the requirements collected will be included in and excluded from the project scope.

24. Product Analysis Product Analysis Product Deliverables Deliverables

25. Project Scope Statement

26. Project Scope Statement Include: Product scope Project Scope Deliverables Exclusions Acceptance Criteria Assumptions and Constraints

27. Project Charter vs. Project Scope Statement

28. 5.3 Define Scope 1. Scope management plan 1. Expert Judgment 1. Project Scope Statement 2. Requirements Documentation 2. Product Analysis 2. Project Documents Updates 3. Project Charter 3. Alternatives generation 4. O.P.A 4. Facilitated Workshops

29. 5.4 Create WBS the process of subdividing project deliverables and project work into smaller, more manageable components. It provides a structured vision of what has to be delivered.

30. 5.4 Create WBS WBS Packages Product Analysis Product Deliverables WBS WBS WBS Deliverables WBS

31. 5.4 Create WBS

32. 5.4 Create WBS

33. 5.4 Create WBS

34. 5.4 Create WBS

35. WBS Characteristics the foundation of all project work. Graphical picture of the project work. The WBS includes only the deliverables of the project. Any deliverable not in WBS it is out of project scope. each level of WBS is a smaller piece of the previous level It provides a structured vision of what has to be delivered. The WBS created with help of the team. Each WBS package would be assigned to only one control account . Each control account can include a lot of WBS packages

36. WBS benefits: Helps to prevent scope creep Provide the project team with an understanding of project work and their duties. Allows team to get their arms around the project and promotes team buy-in Serves as communication tool among stakeholders Helps to manage stakeholder expectations with deliverables Provide basis of estimating ( time, cost, risk ..) Helps to prevent and control changes Part of change control to evaluate impact of change. Provides PROOF of the need for resources.

37. WBS Dictionary document that provides detail for each component of WBS packages.

38. Scope Baseline Project Scope Statement WBS WBS Dictionary

39. 5.4 Create WBS 1. Scope management plan 1. Expert Judgment 1. Scope Baseline 2. Requirements Documentation 2. Decomposition 2. Project Documents Updates 3. Project Scope Statement 4. O.P.A 5. E.E.F

40. 5.5 Validate Scope the process of formalizing acceptance of the completed project deliverables. 1) We will review the deliverable status and be sure the work is done according the requirement 2) Obtaining sign off from costumer

41. Actions:

42. 5.5 Validate Scope 1. project management plan 1. Inspection 1. Accepted Deliverables 2. Requirements Documentation 2. Group Decision Making Techniques 2. Change Requests 3. Requirements Traceability Matrix 3. Work Performance Information 4. Verified Deliverables 4. Project Documents Updates 5. Work Performance Data

43. 5.6 Control Scope The process of monitoring the status of the project and product scope and managing changes to the scope baseline. It allows the scope baseline to be maintained throughout the project

44. 5.6 Control Scope 1. project management plan 1. Variance Analysis 1. Work Performance Information 2. Requirements Documentation 2. Change Requests 3. Requirements Traceability Matrix 3. Project Management Plan Updates 4. Work Performance Data 4. Project Documents Updates 5. O.P.A 5. O.P.A Updates

45. Integration Validate Scope Control Scope Integration