PMP Training Project Scope Management Part 1
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Transcript of PMP Training Project Scope Management Part 1
Project Scope Management
Integration
Scope
Time
Cost
Quality
Human Resource
Communications
Risk
Procurement
Stakeholder
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Why Project Scope Management?
To ensure that the project includes all the work and only
the work required to complete the project deliverables
To define, monitor, manage or control the in-scope and
out-of-scope requirements
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Product Scope Vs Project Scope
Product Scope
The features and functions that characterize a service, result or
a product
Project Scope
The work performed to deliver a product, service or result.
Project Scope may include product scope.
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Project Scope Management : Processes
Plan Scope Management
Collect Requirements
Define Scope
Create WBS
Validate Scope
Control Scope
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Plan Scope Management
This is new in PMBOK 5th edition
It is a process of creating a “Scope management plan” which is
a document to know how scope will be defined, validated and
controlled.
It provides guidance and direction on how scope will be
managed throughout the project.
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Plan Scope ManagementIn
puts • Project
management plan
• Project charter
• Enterprise environmental factors
• Organizational Process Assets
Too
ls &
Tec
hniq
ues • Expert
Judgment
• Meetings
Ou
tputs • Scope
management plan
• Requirements management plan
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Plan Scope Management - Inputs
Project Management Plan
Project Charter
Project Context
High level product description and features
Enterprise Environmental Factors
Organization culture
Infrastructure
Marketplace conditions
Resource administration
Organizational process assets
Policies and Procedures
Historical information
Lessons Learned KB
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Plan Scope Management –
Tools & Techniques
Expert Judgment
Collective information from experienced / trained persons or
groups to come up with “scope management plan” which is a
primary output of this process
Meetings
Project manager, project teams, sponsor, selected
stakeholders, etc. Together attend the meeting to come up
with scope management plan
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Plan Scope Management - Output
“Scope management plan” is the main output of this process.
It contains the information of how scope will be defined, developed,
monitored, controlled and verified
It is a subsidiary plan or component of “Project Management Plan”
It contains the processes
for preparing a detailed project scope statement
that enables how WBS can be created, maintained and approved
Specifies how formal acceptance of deliverables/completed project
deliverables will be obtained
Process to control how to validate scope
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Plan Scope Management - Output
“Requirements management plan” is another output of this
process.
It include the activities such as
how requirement activities can be planned, tracked and
reported
configuration management activities (changes to the product
are handled)
process of prioritizing the requirements
metrics for the product
structure for Traceability matrix
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Collect Requirements
It is a process of acquiring, collecting, documenting, and
managing stakeholder needs and expectations/requirements to
meet the project objectives
It provides the basis for defining and managing project scope
(including product scope)
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Collect RequirementsIn
puts • Scope management
plan
• Requirements management plan
• Stakeholder management plan
• Project charter
• Stakeholder register
Too
ls &
Tec
hniq
ues
• Interviews
• Focus groups
• Facilitated workshops
• Group creativity techniques
• Group decision making techniques
• Questionnaires and surveys
• Observations
• Prototypes
• Benchmarking
• Context diagrams
• Document analysis
Ou
tputs • Requirements
documentation
• Requirements traceability matrix
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Collect Requirements - Inputs
Scope management Plan
Requirements management plan
(The above two are outputs from previous process)
Stakeholder management plan –
Used to understand how stakeholders involve in requirements activities
Used to understand stakeholder communication requirements
Project Charter
Stakeholder register
all the information about stakeholders
major requirements and major expectations that stakeholders have for the
project.
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Collect Requirements – Tools & Techniques
Interviews –
formal or informal approach to get information from
stakeholders by talking to them directly
Focus Groups –
Prequalified stakeholders and SMEs share their expectations
of proposed product. A moderator directs the group
interactively
Facilitated workshops –
Focused sessions or workshops with key stakeholders that
also helps to get consensus
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Collect Requirements –
Tools & Techniques
Group Creativity Techniques
Brainstorming
Nominal group technique
Idea/mind mapping
Affinity Diagram
Multi-criteria decision analysis
Group Decision-Making Techniques
Unanimity
Majority
Plurality
Dictatorship
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Collect Requirements –
Tools & Techniques
Questionnaires and Surveys –
set of written Q’s given to large number of audience
Observations –
viewing directly how the business experts perform the tasks or job, also called as “job
shadowing”
Prototypes –
create a working model of the expected product before actually building it. This helps
in getting early feedback
Benchmarking
Compares actual with planned to provide a basis for measuring performance
Context Diagrams
Visual representation of a business system that covers product scope. It shows how
actors & business system interacts with each other.
Document Analysis
Going through existing documents and analyze the information to get the expectations
/ requirements of the product
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Collect Requirements - Output
Requirements documentation includes
Business requirements
Stakeholder requirements
Solution requirements
Functional
Non-functional
Transition requirements
Quality requirements
Requirement assumptions, constraints, and dependencies
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Collect Requirements - Output
Requirements Traceability matrix
links the product requirements throughout the project
deliverables and tracks till the end of delivery
Helps to manage the changes to the scope
An example of RTM:
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